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Home My WebLink About2023-08-17 Public Art Commission Agenda PacketPUBLIC ART COMMISSION Regular Meeting Thursday, August 17, 2023 Community Meeting Room & Hybrid 7:00 PM Public Art Commission meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o n YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/88627841441) Meeting ID: 886 2784 1441 Phone: 1(669)900‐6833 PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. CALL TO ORDER AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Commission majority may modify the agenda order to improve meeting management. PUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. APPROVAL OF MINUTES 1.July 20, 2023 PAC Regular Meeting Minutes CITY OFFICIAL COMMENTS ACTION ITEMS 2.Code:ART 2023 – Approval of funds in the amount of up to $7,000 from the Public Art Fund to support the Code:ART festival during October 12, 13, and 14, 2023. 3.Public Art Commission Members – Commissioner‐led discussion regarding Public Art Commission membership number and review of a draft letter to City Council requesting that the commission be restored to seven members. COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s) ADJOURNMENT INFORMATION REPORT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to pac@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 886 2784 1441 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. PUBLIC ART COMMISSIONRegular MeetingThursday, August 17, 2023Community Meeting Room & Hybrid7:00 PMPublic Art Commission meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/88627841441)Meeting ID: 886 2784 1441 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. CALL TO ORDER AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Commission majority may modify the agenda order to improve meeting management. PUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. APPROVAL OF MINUTES 1.July 20, 2023 PAC Regular Meeting Minutes CITY OFFICIAL COMMENTS ACTION ITEMS 2.Code:ART 2023 – Approval of funds in the amount of up to $7,000 from the Public Art Fund to support the Code:ART festival during October 12, 13, and 14, 2023. 3.Public Art Commission Members – Commissioner‐led discussion regarding Public Art Commission membership number and review of a draft letter to City Council requesting that the commission be restored to seven members. COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s) ADJOURNMENT INFORMATION REPORT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to pac@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 886 2784 1441 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. PUBLIC ART COMMISSIONRegular MeetingThursday, August 17, 2023Community Meeting Room & Hybrid7:00 PMPublic Art Commission meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/88627841441)Meeting ID: 886 2784 1441 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.CALL TO ORDERAGENDA CHANGES, ADDITIONS AND DELETIONSThe Chair or Commission majority may modify the agenda order to improve meeting management.PUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. APPROVAL OF MINUTES1.July 20, 2023 PAC Regular Meeting MinutesCITY OFFICIAL COMMENTSACTION ITEMS2.Code:ART 2023 – Approval of funds in the amount of up to $7,000 from the Public ArtFund to support the Code:ART festival during October 12, 13, and 14, 2023.3.Public Art Commission Members – Commissioner‐led discussion regarding Public ArtCommission membership number and review of a draft letter to City Council requestingthat the commission be restored to seven members.COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS ANDAGENDASMembers of the public may not speak to the item(s) ADJOURNMENT INFORMATION REPORT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to pac@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 886 2784 1441 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. MINUTES PUBLIC ART COMMISSION MEETING Thursday, July 20, 2023 Community Meeting Room & Virtual 7:00 p.m. Commissioners Participating: Hsinya Shen, Ben Miyaji, Nia Taylor, Lisa Waltuch (participated remotely under “just cause”) Commissioners Absent: Loren Gordon Staff Present: Elise DeMarzo, Public Art Program Director Nadya Chuprina, Public Art Program Coordinator CALL TO ORDER – Chair Shen called the meeting to order at 7:01 p.m. AGENDA CHANGES, REQUESTS, DELETIONS – None. PUBLIC COMMENT – None. APPROVAL OF MINUTES - PAC Regular Meeting May 18, 2023 Moved: Commissioner Miyaji; Second: Commissioner Taylor. All in Favor. STAFF COMMENTS – Staff updated the Commission on the community meeting with artist Stephen Galloway selected to create site-specific artwork for the Fire Station 4 Redevelopment Project. Members of the public who attended the meeting at Mitchell Park library learned about Galloway’s previous work and shared input about the neighborhood to help inform the artist’s design development. Staff also updated the Commission on the recently concluded art maintenance and care projects. NON-ACTION: 1. California Avenue District Murals – Staff provided a summary of the pilot Murals Event that took place in the California Avenue District June 1-9, 2023. Staff shared images of the three completed murals by California muralists selected for the commissions. The paining of two murals on privately owned walls and one streetscape mural at the California Ave – Ash St intersection was followed by a well-attended public event and tour. The artists were onsite to introduce their murals to the public. Staff thanked all the volunteers and commissioners who contributed to the project and supported the artists. Chair Shen commended the staff for their planning efforts to realize this pilot. There was some discussion among the commissioners about the success of this pilot public – private partnership and the desire to bring more murals to various areas of Palo Alto. 2. Code:ART 2023 - Staff provided a comprehensive overview of the Code:ART interactive media festival returning to Palo Alto on October 12, 13, and 14th, and shared updated visuals and 1 Packet Pg. 4 descriptions of the updated event branding, featured installations, festival map, and public programming and tours taking place during the festival. The anchor installation will be by Nate Mohler and take place in King Plaza. Six Urban Interventions by Steven Wallace, Ruokan He, Pneuhaus, Jeffrey Yip, Cory Barr and Paul Mann, and Tong Wu and Yuguang Zhang. 3. PAC Annual Retreat – Staff and Commissioners discussed the upcoming PAC Annual Retreat. Staff suggested holding this year’s retreat at the Downtown Library on a selected date in September. Staff will follow up with the Commissioners to identify a date based on everyone’s availability. PUBLIC COMMENT – Community member Jasmin Aber addressed the Commissioners with a general question about artist opportunities, and artist selection processes for public art commissions in Palo Alto. 4. Public Art Commission Members – Commissioners led a discussion about the necessity to increase the commission number back to seven members due to the consistently high volume of ongoing and planned projects and commissions, issues with quorum, and the need to have more diversity and community representation on the Commission. PAC Chair proposed that the Commissioners draft an official Request Letter to City Council requesting reinstating the number of PAC commissioners back to seven. The draft letter will be reviewed and approved by the PAC before submission to City Council in September. Commissioners are asked to direct any feedback or talking points to staff to forward to Chair Shen. COMMISSIONER REQUESTS: Chair Shen requested that a Public Art Commission Members item to review and approve the official request letter to City Council is added to the next meeting agenda. CALENDAR: Next PAC Regular Meeting – August 17, 7 pm at City Hall Community Meeting Room. MEETING ADJOURNED: at 7:46 by Chair Shen. 1 Packet Pg. 5 Public Art Commission Staff Report From: Elise DeMarzo, Manager Community Services Sr Programs Meeting Date: August 17, 2023 Report #: 2308-1919 TITLE Public Art Commission Members – Commissioner-led discussion regarding Public Art Commission membership number and review of a draft letter to City Council requesting that the commission be restored to seven members. BACKGROUND At the May 18, 2023 Public Art Commission meeting, a request was made to add an item to the next PAC agenda for Commissioners to discuss a strategy to encourage the Council to consider reinstating the number of Commissioner to seven. The Commission discussed the matter at the July 20th meeting and agreed to generate a draft letter to City Council to formally make the request. The draft letter to Council is attached. Commissioners are asked to review the draft letter and come to the meeting with any edits or comments prior to a vote to send the letter to City Council. ANALYSIS FISCAL/RESOURCE IMPACT ATTACHMENTS Attachment A: PAC Letter to City Council 3 Packet Pg. 6 Dear Members of the Palo Alto City Council, We hope this communication finds you in good health. We, the Palo Alto Public Art Commission (PAC), are reaching out to humbly request your valued support for the proposal to reinstate the commission's membership to seven individuals. Through thoughtful discussions, we have identified compelling reasons that merit serious consideration for revisiting the size of our Commission: 1. Public Art is subjective, necessitating diverse voices for informed decisions in Palo Alto. With a reduced number of commissioners, the decision-making process has been narrowed, potentially limiting representation. A larger panel ensures a more thoughtful and consistent decision-making process, which is crucial for the often non-advisory nature of PAC's actions. 2. Continuity and historical knowledge are essential for multi-year public art projects. With five members, the Commission may experience volatility, especially if a significant number of the commissioners are new. It takes time for a new commissioner to familiarize themselves with ongoing projects, best practices, and policies, and to contribute to sound decision-making. 3. In recent years, the Palo Alto Public Art Program has expanded to include many temporary installations, art festivals, private development projects, and percent-for-art initiatives. Commissioners play vital roles as listening conduits, tour guides, and program ambassadors. Expanding the Commission ensures greater availability and attendance to support events such as the recent nine-day murals event. 4. Moreover, Public Art is actively fostering discussions about equity and belonging in Palo Alto, leading to the successful launch of the second King Artist residency and ongoing deliberations about artist outreach, training efforts, policies, and language used in open calls. Increasing the number of voices on the Commission will better promote equity efforts and enhance inclusivity in public art. 5. Lastly, attracting qualified applicants has never been an issue for the Public Art Commission. By expanding the number of members, we can welcome more enthusiastic participants, leading to a richer and more inclusive artistic community for Palo Alto. We earnestly beseech you to contemplate supporting the reinstatement of the Public Art Commission's membership to seven individuals. We extend our gratitude for your attention to this matter and eagerly anticipate your forthcoming response. Warm regards, The Palo Alto Public Art Commission 3 Packet Pg. 7