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HomeMy WebLinkAbout2022-04-21 Public Art Commission Agenda Packet Public Art Commission Regular Meeting April 21, 2022 Council Chamber & Virtual 7:00 PM Nia Taylor, Chair Loren Gordon, Vice Chair Ben Miyaji, Commissioner Hsinya Shen, Commissioner Lisa Waltuch, Commissioner Vice Mayor Lydia Kou, Council Liaison Elise DeMarzo, Public Art Program Director Nadya Chuprina, Public Art Program Coordinator Kristen O’Kane, Director of Community Services Department Pursuant to AB 361, Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. HOW TO PARTICIPATE VIRTUAL PARTICIPATION CLICK HERE TO JOIN Meeting ID: 886 2784 1441 Phone: 1(669)900-6833 The meeting will be broadcast on Cable TV Channel 26, live on and to Midpen Media Center at https://midpenmedia.org. PUBLIC COMMENTS Members of the public may comment in person, by sending an email to pac@cityofpaloalto.org, or by attending the meeting virtually via the Zoom. Instructions for the Zoom meeting can be found above. Members of the public wishing to address the Commission on matters within the jurisdiction of the City, but not on this agenda, may do so during the Public Comment period for up to three (3) minutes. Commissioner Names, Biographies, Present and Archived Agendas and Reports are available online: https://www.cityofpaloalto.org/Departments/Community- Services/Arts-Sciences/Public-Art-Program/Public-Art-Commission CALL TO ORDER & ROLL CALL AGENDA CHANGES, ADDITIONS, AND DELETIONS PUBLIC COMMENT APPROVAL OF MINUTES March 17, 2022 PAC Regular Meeting ATTACHMENT CITY OFFICIAL COMMENTS ACTION ITEMS 1.Adoption of Resolution - Approval of a resolution authorizing use of teleconferencing for the Public Art Commission meetings during Covid-19 state of emergency. ATTACHMENT NON-ACTION ITEM 2.Castilleja School – Initial Review: public art for the Castilleja School development project. Presentation by Castilleja School applicant representative. ATTACHMENT COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE AGENDA ITEMS ADJOURNMENT OTHER INFORMATION Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329- 2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. Public Comment Instructions Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to pac@cityofpaloalto.org 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Commission, click on the link below for the appropriate meeting to access a Zoom-based meeting. Please read the following instructions carefully. A. You may download the Zoom client or connect to the meeting in-browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. B. You will be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. C. When you wish to speak on an agenda item, click on “raise hand”. The moderator will activate and unmute attendees in turn. Speakers will be notified shortly before they are called to speak. The Zoom application will prompt you to unmute your microphone when it is your turn to speak. D. When called, please limit your remarks to the time limit allotted. E. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Commission, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow instructions B-E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Board. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. https://cityofpaloalto.zoom.us Meeting ID: 886 2784 1441 Phone number: 1 669 900 6833 City of Palo Alto Staff Report to Public Art Commission November 4, 2021 RE: Agenda Item 1: Resolution authorizing the use of teleconferencing under Government Code Section 54953(e) for meetings of the Public Art Commission Recommendation Adopt a Resolution (Attachment A) authorizing the use of teleconferencing under Government Code Section 54953(e) for meetings of the Public Art Commission and its committees due to the Covid-19 declared state of emergency. Background In February and March 2020, the state and the County declared a state of emergency due to the Covid-19 pandemic. Both emergency declarations remain in effect. On September 16, 2021, the Governor signed AB 361, a bill that amends the Brown Act, effective October 1, 2021, to allow local policy bodies to continue to meet by teleconferencing during a state of emergency without complying with restrictions in State law that would otherwise apply, provided that the policy bodies make certain findings at least once every 30 days. AB 361, codified at California Government Code Section 54953(e), empowers local policy bodies to convene by teleconferencing technology during a proclaimed state of emergency under the State Emergency Services Act in any of the following circumstances: (A) The legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing. (B) The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. (C) The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, pursuant to subparagraph (B) (B), that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. (Gov. Code § 54953(e)(1).) In addition, Section 54953(e)(3) requires that policy bodies using teleconferencing reconsider the state of emergency within 30 days of the first teleconferenced meeting after October 1, 2021, and at least every 30 days thereafter, and find that one of the following circumstances exists: 1. The state of emergency continues to directly impact the ability of the members to meet safely in person. 2. State or local officials continue to impose or recommend measures to promote social distancing. Discussion At this time, the circumstances in Section 54953(e)( 1)(A) exist. The Santa Clara County Health Officer continues to recommend measures to promote outdoor activity, physical distancing and other social distancing measures, such as masking, in certain contexts. (See August 2, 2021 Order.) In addition, the California Department of Industrial Relations Division of Occupational Safety and Health (Cal/OSHA) has promulgated Section 3205 of Title 8 of the California Code of Regulations, which requires most employers in California, including in the City, to train and instruct employees about measures that can decrease the spread of COVID-19, including physical distancing and other social distancing measures. Accordingly, Section 54953(e)(1)(A) authorizes the City to continue using teleconferencing for public meetings of its policy bodies, provided that any and all members of the public who wish to address the body or its committees have an opportunity to do so, and that the statutory and constitutional rights of parties and the members of the public attending the meeting via teleconferencing are protected. To comply with public health directives and promote public safety, Palo Alto policy bodies have been meeting via teleconference since March 2020. On September 27, 2021, the City Council considered the format for future Council, committee, and Board and Commission meetings. Council determined that beginning November 1, 2021, Council meetings would be conducted using a hybrid format that allows Council Members and the public to decide whether to attend in person, following masking and distancing protocols, or participate via teleconference. Council directed that Council standing and ad-hoc committees and Boards and Commissions would continue meeting via teleconference through January 2022. Adoption of the Resolution at Attachment A will make the findings required by Section 54953(e)(3) to allow the continued use of teleconferencing for meetings of the Public Art Commission and its committees. NOT YET APPROVED Resolution No. ____ Resolution Making Findings to Allow Teleconferenced Meetings Under California Government Code Section 54953(e) R E C I T A L S A. California Government Code Section 54953(e) empowers local policy bodies to convene by teleconferencing technology during a proclaimed state of emergency under the State Emergency Services Act so long as certain conditions are met; and B. In March 2020, the Governor of the State of California proclaimed a state of emergency in California in connection with the Coronavirus Disease 2019 (“COVID-19”) pandemic, and that state of emergency remains in effect; and C. In February 2020, the Santa Clara County Director of Emergency Services and the Santa Clara County Health Officer declared a local emergency, which declarations were subsequently ratified and extended by the Santa Clara County Board of Supervisors, and those declarations also remain in effect; and D. On September 16, 2021, the Governor signed AB 361, a bill that amends the Brown Act to allow local policy bodies to continue to meet by teleconferencing during a state of emergency without complying with restrictions in State law that would otherwise apply, provided that the policy bodies make certain findings at least once every 30 days; and E. While federal, State, and local health officials emphasize the critical importance of vaccination and consistent mask-wearing to prevent the spread of COVID-19, the Santa Clara County Health Officer has issued at least one order, on August 2, 2021 (available online at here), that continues to recommend measures to promote outdoor activity, physical distancing and other social distancing measures, such as masking, in certain contexts; and F. The California Department of Industrial Relations Division of Occupational Safety and Health (“Cal/OSHA”) has promulgated Section 3205 of Title 8 of the California Code of Regulations, which requires most employers in California, including in the City, to train and instruct employees about measures that can decrease the spread of COVID-19, including physical distancing and other social distancing measures; and G. The Public Art Commission has met remotely during the COVID-19 pandemic and can continue to do so in a manner that allows public participation and transparency while minimizing health risks to members, staff, and the public that would be present with in-person meetings while this emergency continues; now, therefore, NOT YET APPROVED The Public Art Commission RESOLVES as follows: 1. As described above, the State of California remains in a state of emergency due to the COVID-19 pandemic. At this meeting, the Public Art Commission has considered the circumstances of the state of emergency. 2. As described above, State and County officials continue to recommend measures to promote physical distancing and other social distancing measures, in some settings. AND BE IT FURTHER RESOLVED, that for at least the next 30 days, meetings of the Public Art Commission and its committees will occur using teleconferencing technology. Such meetings of the Public Art Commission and its committees that occur using teleconferencing technology will provide an opportunity for any and all members of the public who wish to address the body and its committees and will otherwise occur in a manner that protects the statutory and constitutional rights of parties and the members of the public attending the meeting via teleconferencing; and, be it FURTHER RESOLVED, That the Public Art Commission staff liaison is directed to place a resolution substantially similar to this resolution on the agenda of a future meeting of the Public Art Commission within the next 30 days. If the Public Art Commission does not meet within the next 30 days, the staff liaison is directed to place a such resolution on the agenda of the immediately following meeting of the Public Art Commission. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: Staff Liaison Chair of Public Art Commission APPROVED AS TO FORM: APPROVED: City Attorney Department Head Palo Alto Staff Report to Public Art Commission April 18, 2022 RE: 1310 Bryant Street, Castilleja School Public Art Initial Review SUMMARY Castilleja School has submitted the attached packet for Initial Review by the Public Art Commission for public art in private development. The Public Art Commission is asked to give feedback on the planned art selection process, public art placement, and design direction. DISCUSSION The scope of the project makes it subject to the Public Art for Private Development Ordinance. Castilleja School plans to modernize the existing site, replacing four older buildings with a new academic building, building a new swimming pool, and constructing an underground parking facility. The academic buildings will comprise 77,402 square feet in two stories above grade and 46,635 square feet below grade. The building project was recommended for approval by the Architectural Review Board at their March 17th hearing. The project team is scheduled for hearings with the Planning and Transportation Commission March 30th and hope to go forward to the City for final approvals in May or June. The applicant met with Public Art and Planning staff in 2019 to discuss the public art process. The applicant indicated their interest in commissioning art onsite rather than pay an in-lieu contribution to the Public Art Fund. The public art application submitted in March 2022 indicates a public art budget estimate of $850,000. The applicant plans to hire an art consultant to manage the artist selection process and project management for the artwork. The applicant has expressed an interest in identifying an artist who will work collaboratively with the Castilleja students in the development of the artwork. The Public Art Commission is asked to weigh in with feedback regarding the proposed placement of artworks at the school site, the proposed artist selection process, and any other considerations that the applicant team should keep in mind in their art development process. TIMELINE The building project was recommended for approval by the Architectural Review Board at their March 17th hearing. The project team is scheduled for hearings with the Planning and Transportation Commission March 30th and hope to go forward to the City for final approvals in May or June. If they receive approval, they will plan to move ahead with their art consultant selection and artist selection this Summer. f3> Castilleja Date: March 22, 2022 To: Cc: Elise DeMarzo (Elise.DeMarzo@CityofPaloAlto.org) Amy French (Amy.French@CityofPaloAlto.org ) 1310 Bryant Street Palo Alto, CA 94301 650.328.3160 casti I leja.org From: Re: Kathy Layendecker, Castilleja Associate Head of School Finance and Operations Castilleja Public Art: Public Art Commission Initial Review Materials SUMMARY Castilleja School is submitting the attached packet for initial review by the Public Art Commission for public art in private development at its initial hearing on April 21, 2022. Castilleja looks forward to receipt of feedback from the Public Art Commission on the proposed art selection process. BACKGROUND Castilleja School is an innovative independent school for girls in grades 6 through 12 with historic ties to Palo Alto and Stanford University. The school was founded in 1907 with the mission , quite trail-blazing at the time, to prepare girls for college. Today, we continue to educate strong women, empowering our students to become "confident thinkers and compassionate leaders with a sense of purpose to effect change in the world." As we prepare to modernize our campus, we are excited to explore possibilities for art installations as part of our project and are pleased to submit this initial application for Public Art in Private Development. Castilleja 's project proposes to modernize the existing site, replacing four older buildings with a new academic building, building a new swimming pool, and constructing an underground parking facility. The academic building will comprise 77,402 square feet in two stories above grade and 46,635 square feet below grade. The proposed building has a contemporary design meant to blend seamlessly with the varied, residential housing stock of the neighborhood. The construction materials (cedar wood paneling and shingles, brick, textured concrete, ceramic tiles) lend warmth and timelessness, and echo the materials of the surrounding houses. Layered , drought-tolerant landscaping is planned around the perimeter and throughout the site, creating a rich , natural appearance. For further detail about the project, please refer to the plan set submitted with this application or visit the City of Palo Alto project page via this link: https ://www.cityofpaloalto.org/City-Hall/Hot-Topics/Casti lleja-School . DISCUSSION We intend to commission art onsite rather than pay an in-lieu contribution to the Public Art Fund. The Art Budget is estimated at $850,000 (1 % of the total construction cost). We will retain an art consultant to manage the artist selection process and to provide project management for the artwork. Women Learning: Women Leading: In 2012, Castilleja founded an Artist-in-Residence program, a unique art and education program that provides regional artists with access to a stipend and a large studio space. By supporting artists who work with a variety of materials, we encourage our students and community to engage in new ways of thinking about art and the environment in which we live. The program has hosted ceramicists, painters, textile artists, composers, musicians, and dancers who create, teach, and show their work to the wider community. Although we paused the program in 2020 due to the COVID pandemic, we are excited to restart the program and leverage this existing framework to fulfill our public art commitment. We will work closely with the Art Consultant to identify and retain a highly regarded Artist-in-Residence with vision and experience with community engagement. They will engage our students and students from neighboring Palo Alto schools (as there is interest) in a collaborative project that explores a theme of relevance to young people locally as well as globally. Possible themes under consideration include, but are not limited to, art and the environment, art and cultural diversity, and art and identity. We hope to include art pieces of differing mediums around our site. The result could bring free-standing sculpture, wall art, paving, bike racks, or fencing , and would appear at multiple locations around campus for public enjoyment. TIMELINE The building project was recommended for approval by the Architectural Review Board at their March 17th hearing. We are scheduled for hearings with the Planning and Transportation Commission on March 30th and April 13th (if continued). We hope to go forward to the City Council for final approvals in May and June. Should we receive final approval, we would retain our art consultant in July-August 2022, and soon after commence our work with them to identify an artist. We look forward to discussing our project and possible locations at the April 21st Public Art Commission meeting. We aim to begin project construction in the summer of 2023. Women Learning Women Leading. December ,2021 Opportunities for Public Art around Castilleja’s Campus AERIAL VIEW CASTILLEJA SCHOOL March 22nd, 2022 WRNS CAMPUS SUSTAINABILITY SITE PLAN BRYANT STREET VIEW PROPOSED 4 PO Ti BRYANT STREET EMERSON STREET CASTILLEJA SCHOOL WRNS March 22nd, 2022 BRYANT STREET PORCH 1 CASTILLEJA SCHOOL March 22nd, 2022 WRNS NOVEMBER 9, 2018 CASTILLEJA SCHEDULE RESIDENTIAL SCALED ENTRY KELLOGG DROP OFF ENTRY CASTILLEJA SCHOOL March 22nd, 2022 WRNS ADDITIONAL TILE LOCATIONS Tile @ Emerson & Kellogg (Upper School Terrace) Tile @ Kellogg Entrance CASTILLEJA SCHOOL March 22nd, 2022 WRNS EMERSON STREET VIEW PROPOSED BRYANT STREET EMERSON STREET w Ca CASTILLEJA SCHOOL November 5th 2020 WRNS EMERSON STREET VIEW PROPOSED EL BRYANT STREET 4-� EMERSON STREET CASTILLEJA SCHOOL March 22nd, 2022 WRNS KELLOGG REVISION #4 Wall Sections EXTERIOR MATERIALS WD -3 Cedar Shingle Siding GL -2 Acid Etched Glass WD -2 Cedar Siding MT -I Anodized Aluminum GL -3 Okawood CASTILLEJA SCHOOL March 22nd, 2022 WRNS PUBLIC ART OPPORTUNITIES Castilleja School: Public Art in Private Development Public Art Commission Public Hearing April 21, 2022 Castilleja Mission Castilleja School educates motivated young women to become confident thinkers and compassionate leaders with a sense of purpose to effect change in the world. Castilleja All girls, mission-driven, independent school for grades 6 through 12 History •Founded in Palo Alto in 1907 to prepare girls and young women for college •Since 1910 has operated at current location •Actively partner with community organizations in Palo Alto and East Palo Alto: Ada’s Café, Boys and Girls Club, Peninsula Bridge Community •422 students •65% people of color •21% receive tuition assistance Property •6.1 acres •Historic Gunn Administration Building •Academic buildings constructed in 1960’s and 1970’s Project Objectives •Modernize campus •Flexible learning spaces, sustainable, in keeping with neighborhood aesthetic, preserve trees •Educate more young women for leadership •Reduce impact on neighborhood •Fewer vehicles •Surface parking relocated underground •Deliveries moved away from street and below grade Master Plan Existing Site Plan Proposed Site Plan Proposed Site Plan Lower Roof Heights Greater Setbacks Smaller Footprint Less Above-ground Square Footage Smaller Floor Area Ratio Potential Public Art Locations Potential Public Art Locations Embarcadero Sculpture Potential Public Art Locations Bryant Sculpture ⚬Bicycle Racks Potential Public Art Locations Kellogg Sculpture ⚬Low wall between driveways Potential Public Art Locations Emerson Wall Treatments ⚬Gates ⚬Paving Application Update Hearings Outcomes Historic Resources Board 2 hearings 2019: September 12th 2020: September 24th Recommended Approval Architectural Review Board 5 hearings 2020: August 20th, October 1st, November 5th 2021: December 2nd 2022: March 17th Recommended Approval Planning and Transportation Commission 10 hearings 2019: August 14th 2020: August 26th, September 9th, October 28th, November 4th, November 18th 2021: December 8th 2022: January 19th, March 30th, April 20th TBD –4/20/22 hearing City Council 3 hearings 2021: March 8th, March 15th, March 29th Remanded to ARB and PTC Projected hearing date 5/23/22 Public Art Budget and Timeline Public Art Commission Seek Feedback April 21, 2022 Anticipated Project Approval June 2022 Select Public Art Consultant Summer 2022 Select Artist and Design Public Art 2022-23 School Year Public Art Commission Final Approval Spring 2023 Commence Campus Construction Summer 2023 Building Permit for Public Art Fall 2023 Estimated Budget (1% of construction costs) $850,000 •Materials •Installation •Artist Fee •Art Consultant Fee Project Video Link •Feedback from Public Art Commission •City Council hearing: May 23, 2022 •Return to Public Art Commission for final approval: Spring 2023 •Estimated construction timeline: Spring 2023 to Winter 2025 Next Steps Thank You!