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Home My WebLink About2019-04-18 Public Art Commission Agenda Packet IS POSTED IN ACCORDANCE WITH GOVERNMENT CODE SECTION 54954.2(a) OR SECTION 54956 PUBLIC ART COMMISSION Ben Miyaji, Chair Ian Klaus, Member Loren Gordon, Vice-Chair Amanda Ross, Member Jim Migdal, Member Nia Taylor, Member Hsinya Shen, Member City Council Liaison: Mayor Liz Kniss Elise DeMarzo: Public Art Program Director Nadya Chuprina: Public Art Program Coordinator Monique le Conge Ziesenhenne: Director of Library and Community Services http://www.cityofpaloalto.org/publicart Thursday, April 18, 2019 Community Meeting Room Palo Alto City Hall 7:00 p.m. AGENDA ROLL CALL AGENDA CHANGES, REQUESTS, DELETIONS ORAL COMMUNICATIONS (Members of the public are invited to address the commission on any subject not on the agenda. A reasonable time restriction may be imposed at the discretion of the Chair. Materials related to an item on this agenda submitted to the Public Art Commission after distribution of the agenda packet are available for public inspection in the City Hall Council Chambers during normal business hour.) APPROVAL OF MINUTES: PAC Regular Meeting – February 21, 2019 ATTACHMENT STAFF COMMENTS SPECIAL PRESENTATION: Commissioner Nia Taylor to report on the Artist Light and Public Space Artist Talk at Montalvo Arts Center. ACTION: 1.Collection Maintenance – Allocation of funds for the ground regrading project in the amount of $9,500 for Arpeggio V by artist Bruce Beasley. 2.Collection Maintenance – Allocation of funds in the amount of $8,000 for the preventative maintenance of artworks Confluence and Arch Cradle by artist Michael Szabo. NON-ACTION: 3. 565 Hamilton Avenue - Initial Review for art in private development project associated with the 565 Hamilton Ave. project. Presentation by Danielle Fox of SLATE Art Consulting. (20 minutes) ATTACHMENT 4. Update on Public Safety Building Artwork – Staff to update the Commission on the status of the project. ANNOUNCEMENTS FOR YOUR CALENDAR: Next PAC Regular Meeting – May 16, 2019 at 7 p.m. MINUTES PUBLIC ART COMMISSION MEETING Thursday, February 21, 2019 Palo Alto City Hall Community Meeting Room 7:00 p.m. Commissioners Present: Ben Miyaji, Jim Migdal, Loren Gordon, Hsinya Shen, Ian Klaus Commissioners Absent: Nia Taylor, Amanda Ross Staff Present: Elise DeMarzo, Public Art Program Director Nadya Chuprina, Public Art Program Coordinator Monique leConge Ziesenhenne, Director of Library & Community Services CALL TO ORDER: Chair Miyaji called the meeting to order at 7:03 p.m. AGENDA CHANGES, REQUESTS, DELETIONS – None ORAL COMMUNICATIONS – None APPROVAL OF MINUTES: January 17, 2019 PAC Meeting Minutes Moved: Vice Chair Gordon; Second: Commissioner Migdal. All in favor. STAFF COMMENTS: Staff provided an update of the CASP artist presentations and reception event held on January 24 to celebrate recent donations of artworks to the City’s public art collection. Staff also announced that the Downtown Garage public art project had been put on hold until future notice. Staff announced the upcoming Cubberley Stock event on March 24 and invited the Commissioners to secure their tickets and attend the micro funding dinner event. Staff also announced the upcoming biannual Public Alchemy community exhibition organized by CASP artists. ACTION: 1. 3223 Hanover Street, Phase 2 – Final Review for public art in private development associated with 3223 Hanover Street project. Staff presented the project background for Phase I and II, provided a description of its architectural vocabulary, previous input from the Commission. Staff summarized the previously approved by PAC artwork for Phase I and presented the art proposal for Phase II. Given the visual vocabulary of the architecture at the site for both phases, as well as the intent to maximize the impact of the public art, the developer chose re-engage artist Gordon Huether to make a companion piece to the original Aperture sculpture along Hanover Street. Moved: Commissioner Migdal moved to approve the art plan for 3223 Hanover Street, Phase 2. Second: Vice Chair Gordon. All in Favor. 2. Approval of Temporary Public Art Installation at King Plaza – Staff presented examples of previous body of work and initial conceptual proposal by artist Paz de la Calzada and recommended that the PAC allocate funding for a site-specific temporary installation installed in King Plaza. De la Calzada works with upcycled discarded materials to create temporary installations. For Palo Alto, the artist proposed to create an installation out of upcycled synthetic turf. There was a discussion about the need to better understand viability of the initial conceptual proposal and prototype to ensure the installation would be safe and able to sustain a 3-4-month display period. Chair Miyaji proposed an amended motion to approve the funding in the amount of $5,000 for the design development and prototyping phase. Staff to report back to the PAC on the results of the prototyping phase and present the final design for PAC’s approval. Moved: Commissioner Shen moved to approve the funds in the amount of $5,000 for artist Paz de la Calzada. Second: Vice Chair Gordon. Motion Approved: 4 In Favor – 1 Opposed (Commissioner Migdal). NON-ACTION: 3. Discussion of Temporary Public Art Installations at King Plaza – Staff provided an overview of the selection process for the temporary public art projects for King Plaza, including the program’s goals, make-up of the review panel artist selection criteria that were applied to rank the finalists. Staff provided a tentative timeline for King Plaza installations and updated the Commissioners on the status of approved projects. 4. Update on the Status of Frequencies sculpture by Barbara Grygutis – Staff presented a summary of the art in private development project development, including the project goals, selection process, approval of the art plan for the project, design development and fabrication phases and tentative installation timeline. ANNOUNCEMENTS – None CALENDAR: Next PAC Regular Meeting – March 21, 2019 at 7 pm. MEETING ADJOURNED at 8:14 by Chair Miyaji. Palo Alto Staff Report to Public Art Commission April 11, 2019 RE: 565 Hamilton Avenue Initial Review SUMMARY Lighthouse Real Estate Holdings, LLC and developer Wilson Meany have submitted the attached packet for initial review by the Public Art Commission for public art in private development. The Public Art Commission is asked to give feedback on the planned art selection process. BACKGROUND The proposed project would merge three existing parcels and redevelop the combined parcel with a three- story, mixed-use development that includes underground parking at the intersection of Hamilton Avenue and Webster Street. The total lot area of the merged parcels would be 22,450 square feet (sf), approximately 0.5 acres. The proposed building is a 40 feet tall, would include 19 residential rental units, and up to 7,450 square feet of office space. The project would have a contemporary design using wood, textured fiber cement board, board formed concrete, plaster, cedar wood soffits, glass, painted aluminum trellis and painted metal cladding. Private open space terraces are included on the first and third levels, as well as shared common open spaces on the third level (terrace) and a ground level open air central courtyard. General open space areas are provided in the rear (redwood terrace space) and side setback areas. DISCUSSION The applicants met with Public Art staff in October of 2018 to initiate the public art process and discuss options for art incorporation on the site. At that meeting, the applicant indicated their interest in commissioning art onsite rather than pay an in-lieu contribution to the Public Art Fund. The public art application submitted in March 2019 indicated an art budget estimate of $124,000. The applicant has contracted with Danielle Fox of SLATE Art Consulting to manage the artist selection process and project management for the artwork. The Public Art Commission is asked to weigh in with feedback regarding the proposed placement of artworks at the 565 Hamilton site, the proposed artist selection process, and any other considerations that the applicant team should keep in mind in their art development process. TIMELINE The project is scheduled to go to the Architectural Review Board the morning of April 18, and the applicant team and staff will be able to share any feedback that may potentially impact the art placement at the evening Public Art Commission meeting. SLATE Art Consulting estimates that they will have completed the artist selection process and be ready to return to the Public Art Commission in August or September 2019 for final review. The applicant team hopes to begin construction in early to mid-2020. HAMILTON–WEBSTER PUBLIC ART Initial Project Approach To be presented by Danielle Fox of SLATE Art Consulting on behalf of Developer: Wilson Meany and Owner: Lighthouse Real Estate Holdings LLC. danielle@slateart.net 510-325-6659 April 18 2019 Introduce SLATE ART LLC Site Look and Feel Selection Approach Project Timeline Budget and Schedule of Payments INTRODUCE SLATE ART LLC Site Look and Feel Selection Approach Project Timeline Budget and Schedule of Payments Introduce SLATE ART LLC: Business structure and brands SLATE CONTEMPORARY GALLERY RETAIL SHOP MODEL (est. 2009) SLATE ART CONSULTING DESIGN SERVICE & PROJECT MANAGEMENT MODEL (est. 2014) + Have: Art Have: Collectors with need and space Goal is to ﬁnd: Collectors with need and space Goal is to ﬁnd: Art Sometimes art from the gallery ﬁts an art consulting project, but more often than not, we are sourcing from artists represented by other galleries, direct from artists studios, and from artists and publishers based in other states or even in other countries–whatever it takes to ﬁnd the best piece for the client’s space at the price they can afford. SLATE ART LLC was founded in 2014 from a merger between SLATE contemporary gallery (founded by Danielle Fox in 2009) and Artful Solutions (a commercial art consulting business founded by Shelley Barry in 1999). SLATE ART LLC operates two businesses, SLATE contemporary Gallery and SLATE Art Consulting. Introduce SLATE ART LLC: Projects SLATE is best known for curating and commissioning large-scale paintings (such as these which were commissioned for a Gensler-designed lobby renovation at 400 Lakeside in Oakland last year). Introduce SLATE ART LLC: Sculpture Commissions and Placements However we also have experience commissioning three-dimensional wall art and free-standing sculptures for private and corporate clients. SLATE has established relationships with many Bay Area sculptors whose work we have curated into exhibition programs at SLATE gallery, corporate lobbies, and at the Ritz-Carlton Northstar. Introduce SLATE ART LLC: Public Art Projects SLATE is new to public art but we are currently working on several projects for Bay Area developers in a variety of media. These include an interior brass screen, a powder-coated metal decoration for a gate, a perforated metal wrap for a stairway, a printed glass facade, and artisanal ceramic tile for a building exterior. Introduce SLATE ART LLC SITE Look and Feel Selection Approach Project Timeline Budget and Schedule of Payments Hamilton Webster Site: Location Location of Hamilton-Webster project vis-a-vis Palo Alto’s main business district and surrounding buildings. Hamilton Webster Site: Proposed Art Locations LOC A LOC B Proposal is to place a free-standing sculpture in Location A (the covered but open entry pavillion). If $73k art budget allows for two sculptures, then a second piece would be placed in Location B (courtyard). Loc A has been prioritized not only because it is at an entrance, but also because it is closer to street, and can be seen and enjoyed by people passing along both Webster and Hamilton. Hamilton Webster Site: LOC A LOC B Hamilton Webster Site: Location A viewed from Webster Street Hamilton Webster Site: Location A viewed from Hamilton Avenue Hamilton Webster Site: Location B viewed from Hamilton Avenue Introduce SLATE ART LLC Site LOOK AND FEEL Selection Approach Project Timeline Budget and Schedule of Payments Look and Feel: Initial Speciﬁcations Proposal is that the sculpture(s) be as described below: Material: Steel or bronze (stone would also be nice but is probably not in the budget). Color: Dark brown, to tie into metal accents on building and to pop off of lighter grey concrete background. Finish: Either corten (rusted), or painted (with a clear coat to seal), or patina (chemical treatment) Style: Abstract or very abstract reference to the human ﬁgure Shape: Seeking work that has a substantial volume and a captivating silhouette. Art Size: Loc A: up to six feet tall, up to ﬁve feet deep, and up to eight feet long. (Preferred orientation is horizontal). Art size Loc B: up to seven feet high, up to ﬁve feet in diameter. (Orientation could be horizontal or vertical). Footings: Artwork will be bolted to concrete pad, landscaping will likely cover connection point. Lighting: Due to overhang, there are opportunities to light the works both from above and below. Look and Feel: Inspiration Images Above: inspiration photos that broadly capture potential approach if we go with a more geometric abstract approach. Look and Feel: Inspiration Images Above: inspiration photos that broadly capture potential forms if we go with a more ﬂuid abstract approach. Look and Feel: Inspiration Images Above: inspiration photos that broadly capture the intended look and feel if we go with a more ﬁgurative approach. Introduce SLATE ART LLC Site Look and Feel SELECTION APPROACH Project Timeline Budget and Schedule of Payments Selection Approach 1. Art Consultant to build list of sculptors by researching in SLATE’s existing sculptor database, reaching out to SLATE’s art dealer network, and on the internet. 2. Art Consultant will present 5-10 artists to client and architects. Group will rank artists and identify a short list of 2-3 artists to approach. 3. Art Consultant will contact artists to gauge interest and discuss pricing. 4. If there is interest, Art Consultant will send artists a RFP. 5. Artists will indicate interest by submitting a cover letter and portfolio. 6. One or two artists will be selected to commission for designs. A small fee will be paid to the artists to prepare sketches and/or maquettes for two potential locations. 7. Based on the designs received, one or two artists and one or two designs will be selected for the project. 8. Art Consultant will contract the artists to produce the artwork, starting with a 50% deposit. Note: The artist pool will not be limited to Bay Area, but the thought is that we might get more for our money if we use local (rather than internationally renowned) artists, so that will certainly be a focus.   Note also: We will also consider pre-existing works of art rather than just commissions, in case we happen to ﬁnd one that meets our criteria, especially for location B. Introduce SLATE ART LLC Site Look and Feel Selection Approach PROJECT TIMELINE Budget and Schedule of Payments PHASE I: PROJECT PLANNING AND APPROVALS April 2019 - Project Kickoff •Initial Meetings with Stakeholders •Preparation and presentation of Initial Art Plan to the City of Palo Alto Public Art Commission (PAC). May-June 2019 - Research •SLATE shops for pre-existing works in case any meet requirements, researches artists to propose for commissioned work, and prepares presentation. •SLATE presents art options to stakeholders, group selects one or two artists whose styles compliment and enliven the architecture, and who have track records demonstrating their professional capacity to deliver commissioned works of art. July-August 2019 - Design Development •SLATE works with selected artist(s) to develop designs that are attractive, proportioned appropriately to the site, relatively simple to transport and install, are durable and long-lasting (requiring minimal maintenance), and can be made and delivered within the monetary budget and within the desired time-frame. •SLATE pays Artists to create sketches and/or maquette to demonstrate artistic intent. •SLATE presents artists’ designs to stakeholders to make ﬁnal selection of artist and design. •SLATE meets with GC and engineer to review site preparation and installation plan. •SLATE gets initial quotes for delivery and storage, as needed. •SLATE ﬁnalizes project budget. •SLATE prepares, submits, and presents Final Public Art Plan to PAC   September-November 2019 - Revisions and Final Details •SLATE and artist modify plans if/as needed according to feedback from PAC, re-submitting if necessary. •Receive approval for Final Public Art Plan. December 2019-May 2020 - Permitting •Client submits for and receives building permit. PHASE II: PROCUREMENT AND FABRICATION June-July 2020 - Procurement •SLATE to execute commission contracts with selected artist(s) that comply with the California Preservation of Works of Art Act, VARA, and other applicable Federal and State copyright laws. •On receipt of deposit from client, SLATE pays deposit to artist(s) to begin fabrication. July-December 2020 - Fabrication and Delivery •SLATE monitors production, providing periodic reports to client regarding progress of work. •SLATE provides photographs of ﬁnal artworks to Client for approval, with option for an in-person studio visit, assuming artist is local. •SLATE arranges for a third-party subcontractor to deliver artworks to client’s storage location so that client takes possession of artwork. •SLATE delivers documentation for artwork (certiﬁcates of authenticity, insurance values, artist bios, and maintenance plans) to the client. •SLATE invoices client and pays artists for their work (releasing title, which transfers directly to the Client). PHASE III: INSTALLATION June-July 2021 •SLATE liaises with general contractor to plan delivery and installation. •SLATE oversees design and production of durable plaques recording titles of works and artists names, according to City of Palo Alto requirements. August 2021 (or later as determined by construction schedule) •SLATE ensures that artwork is transferred to the site from storage location. •SLATE is on-site on installation day, to ensure that artwork and plaques are installed to expectations. •Art is in place for the public to enjoy! Introduce SLATE ART LLC Site Look and Feel Selection Approach Project Timeline BUDGET AND SCHEDULE OF PAYMENTS Budget Description Cost HAMILTON WEBSTER PUBLIC ART OBLIGATION 124,000 SERVICE EXPENSES City Administration Fee 5%-6,200 Art Consultant Service Fee 15% -18,600 Design Fees (paid to artists for initial designs)-2,000 Engineering Review + Installation Plans -3,000 Site Preparation including footings -2,000 Lighting design and installation -5,000 Crating, Delivery -3,000 Installation -3,000 TOTAL SERVICES -42,800 GOODS EXPENSES Sculpture (1 work, possibly 2) -73,495 Plaques/signage -1,000 TOTAL GOODS -74,495 Sales tax 9%-6,704.55 -81,199.55 TOTAL PUBLIC ART PROJECT EXPENSES -123,999.55 Schedule of Payments DATE AMOUNT WHAT FOR APRIL 2019 $1,860 10% of service fees with signed agreement, for project management work completed. $1,860 10% of service fees with initial Art Plan submitted to PAC and in-person presentation of Initial Art Plan to the PAC. MAY 2019 $2,000 Project expense: for two artists to create two designs each. $3,100 Project expense: Palo Alto Public Art Administration Fee Payment #1 payable within 30 days of submission of initial application. SEPT 2019 $3,720 20% of service fees for presentation of art concepts and artists designs to stakeholders and presentation of Final Art Plan to PAC. OCTOBER 2019 $3,100 Project expense: Palo Alto Public Art Administration Fee Payment #2 payable within 60 days of submission of ﬁnal application. DECEMBER 2019 $3,720 20% of service fees on approval of Final Art Plan from PAC. JULY 2020 $36,747 Project Expense: 50% of art costs to go to artists to start fabrication. DECEMBER 2020 $36,747 Project Expense: 50% of art costs to pay artists balance due following delivery. $6,615 Sales tax on art $3,720 20% of service fees for Delivery of artworks to client’s possession and Artwork documentation $3,000 Project Expense: Estimated crating and delivery costs. DECEMBER 2021 $3,720 20% of service fees for overseeing transfer to site and installation of art and plaque. $1,090 Project expense: plaque and sales tax. CLIENTS TIMING $13,000 For engineering, site design and prep, lighting, install. TOTAL $123,999 Your vision Imagine it is three years from today. You are strolling down the sidewalk and take a moment to rest on this bench. What experience would you like to have? What would you like to see here?