HomeMy WebLinkAbout2025-04-22 Stormwater Management Oversight Committee Agenda PacketSTORM WATER MANAGEMENT OVERSIGHT COMMITTEE
Regular Meeting
Tuesday, April 22, 2025
Community Meeting Room & Hybrid
1:00 PM
Storm Water Management Oversight Committee meetings will be held as “hybrid” meetings with
the option to attend by teleconference/video conference or in person. To maximize public safety
while still maintaining transparency and public access, members of the public can choose to
participate from home or attend in person. Information on how the public may observe and
participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if
attending in person. The meeting will be broadcast
on YouTube https://www.youtube.com/c/cityofpaloalto, and on Zoom. Committee member
names, biographies, and archived agendas and reports are available at
https://www.cityofpaloalto.org/City-Hall/Boards-Commissions/Storm-Water-Management-
Oversight-Committee.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99098475635)
Meeting ID: 990 9847 5635 Phone: 1(669)900-6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
Karin.North@PaloAlto.gov and will be provided to the Council and available for inspection on
the City’s website. Please clearly indicate which agenda item you are referencing in your subject
line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to Karin.North@PaloAlto.gov at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or passage
of other attendees, or otherwise disturb the business of the meeting.
CALL TO ORDER
PUBLIC COMMENT
Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.
AGENDA CHANGES, ADDITIONS AND DELETIONS
The Chair or Commission majority may modify the agenda order to improve meeting management.
APPROVAL OF MINUTES
1. Approval of Minutes from November 7, 2024 – Action Needed (5 min)
OLD BUSINESS ITEMS
None
NEW BUSINESS ITEMS
2. Introducing New Staff – No Action Needed (5 min)
3. Terms Now Expire on October 31 and Begin on November 1 – No Action Needed (5 min)
4. CIP Updates – No Action Needed (15 min)
5. Review Proposed Budget for Fiscal Year 2026 – No Action Needed (15 min) Late Packet
Added
6. Memorandum for Fiscal Year 2026 Proposed Budget – Action Needed (10 min)
7. Stormwater Management Fee Rate Increase – No Action Needed (5 min)
8. Workplan Update – Action Needed (15 min)
COMMITTEE QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND
AGENDAS
Members of the public may not speak to the item(s).
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1.Written public comments may be submitted by email to Karin.North@PaloAlto.gov.
2.For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3.Spoken public comments using a computer or smart phone will be accepted through the
teleconference meeting. To address the Council, click on the link below to access a Zoom-
based meeting. Please read the following instructions carefully.
◦You may download the Zoom client or connect to the meeting in- browser. If using
your browser, make sure you are using a current, up-to-date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
◦You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
◦When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
◦When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4.Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the Council.
You will be advised how long you have to speak. When called please limit your remarks to
the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 990-9847-5635 Phone: 1-669-900-6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329-2550 (voice) or by emailing ada@PaloAlto.gov. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $500 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures and have a value over $50,000. A “party” is a person who files an application for, or
is the subject of, a proceeding involving a license, permit, or other entitlement for use. A
“participant” is a person who actively supports or opposes a particular decision in a proceeding
involving a license, permit, or other entitlement for use, and has a financial interest in the
decision. The Levine Act incorporates the definition of “financial interest” in the Political Reform
Act, which encompasses interests in business entities, real property, sources of income, sources
of gifts, and personal finances that may be affected by the Council’s actions. If you qualify as a
“party” or “participant” to a proceeding, and you have made a campaign contribution to a
Council Member exceeding $500 made within the last 12 months, you must disclose the
campaign contribution before making your comments.
1 Regular Meeting November 7, 2024
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
STORMWATER MANAGEMENT OVERSIGHT COMMITTEE
Regular Meeting
Thursday, November 7, 2024
Community Meeting Room & Hybrid
1:00 PM
Stormwater Management Oversight Committee meetings will be held as “hybrid” meetings with
the option to attend by teleconference/video conference or in person. To maximize public safety
while still maintaining transparency and public access, members of the public can choose to
participate from home or attend in person. Information on how the public may observe and
participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if
attending in person. The meeting will be broadcast
on YouTube https://www.youtube.com/c/cityofpaloalto, and on Zoom. Committee member
names, biographies, and archived agendas and reports are available at
https://www.cityofpaloalto.org/City-Hall/Boards-Commissions/Storm-Water-Management-
Oversight-Committee.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99098475635)
Meeting ID: 990 9847 5635 Phone: 1(669)900-6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
Karin.North@PaloAlto.gov and will be provided to the Council and available for inspection on
the City’s website. Please clearly indicate which agenda item you are referencing in your subject
line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to Karin.North@PaloAlto.gov at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
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Packet Pg. 6
2 Regular Meeting November 7, 2024
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.PaloAlto.gov.
CALL TO ORDER
Called to order at 1:13 P.M.
Present: Mickelson, Perman, Owes, Pajjuri, Bennett, Mayer
Absent: Mossar
PUBLIC COMMENT
Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.
AGENDA CHANGES, ADDITIONS AND DELETIONS
The Chair or Commission majority may modify the agenda order to improve meeting management.
INTRODUCTIONS
1. Introducing new committee members Ambika Pajjuri, Kevin Mayer, and Gregory
Bennett to returning committee members, City staff, and public attendees and viewers.
– No Action (15 min)
APPROVAL OF MINUTES
2. Approval of minutes from April 26, 2024 – Action Needed (5 min)
Motion: Committee member Perman moved to approve the April 26, 2024 minutes.
Committee member Mayer seconded the motion.
Motion Passed: 6-0
OLD BUSINESS ITEMS
none
NEW BUSINESS ITEMS
3. Elect Chair and Vice Chair – Action Needed (10 min)
Motion: Committee member and incumbent chair Mickelson moved to nominate committee
member Perman for chair. Committee member Bennett Seconded.
Motion Passed: 6-0
Motion: Committee member and incumbent chair Mickelson moved to nominate committee
member Bennett for vice chair. Committee member Pajjuri seconded.
Motion Passed: 6-0
4. Review Fiscal Year 2024 Actuals – No Action (15 min)
For more information about the budget process and 2024 SWMOC budget view the City
of Palo Alto FY 2025 Adopted Budget and the March 14, 2024 SWMOC Meeting
recording.
5. Staff Update on Trash Control Progress – No Action (10 min)
6. Overview of Stormwater Program Budget Needs – Action Needed (5 min)
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2 Regular Meeting November 7, 2024
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.PaloAlto.gov.
Motion: Committee member Mayer moved to approve the use of funds budgeted for Green
Municipal Infrastructure and Innovative Projects for new trash capture devices. Committee
member Bennett seconded.
Motion passed: 6-0
7. Memorandum for Fiscal Year 2024 Actual Expenditures – Action Needed (5 min)
8. Staff Overview of Storm Preparedness – No Action (10 min)
9. Staff update on the Stormwater Management Fund Capital Improvement Program (CIP)
– No Action (10 min)
COMMITTEE QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND
AGENDAS
Members of the public may not speak to the item(s).
ADJOURNMENT
Motion: Committee member Mayer moved to adjourn. Committee member Pajjuri seconded.
Motion passed: 6-0
Meeting Adjourned at 3:07 P.M.
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3 Regular Meeting November 7, 2024
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.PaloAlto.gov.
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to Karin.North@PaloAlto.gov.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through the
teleconference meeting. To address the Council, click on the link below to access a Zoom-
based meeting. Please read the following instructions carefully.
o You may download the Zoom client or connect to the meeting in- browser. If using
your browser, make sure you are using a current, up-to-date browser: Chrome 30,
Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application
onto your smart phone from the Apple App Store or Google Play Store and enter
in the Meeting ID below.
o You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify
you that it is your turn to speak.
o When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
o When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the Council.
You will be advised how long you have to speak. When called please limit your remarks
to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 990-9847-5635 Phone: 1-669-900-6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329-2550 (voice) or by emailing ADA@PaloAlto.gov. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
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Introducing New Staff
Public Works Department
April 22, 2025 www.PaloAlto.gov
Agenda Item #2
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Rebecca Chan – Public Works Department Management Analyst
After graduating from U.C. Davis with a B.S. in Managerial Economics, Rebecca found
that she enjoyed solving problems and providing in-depth financial analyses while
working with budgets. In her free time, Rebecca enjoy playing with her cat, reading
scary stories, and cooking.
Mariah Roberts - Environmental Services Division Program Assistant II
Mariah has a background in project and financial management, as well as experience
in clinical research financial management. She recently moved from Indiana to Santa
Cruz and is excited to be combining her MBA with her outdoor recreation economy
degree in this position.
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Updated SWMOC Terms
April 22, 2025 www.PaloAlto.gov
Agenda Item #3
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Updated SWMOC Committee Terms
•On December 2, 2024, the Council
approved the decision to split board,
council, and committee recruitment
cycles into two periods each year.
This change led to adjustments in
the terms for several commissions
and committees, including SWMOC,
with terms now beginning on
November 1.
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Packet Pg. 13
April 22, 2025 www.cityofpaloalto.gov
Engineering Group
Michel, Rajeev, and Vicki
Agenda Item #4
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OBJECTIVE: Implement projects that
will reduce flooding risk
•13 PROJECTS / 15 YEARS (2032)
•Three Projects Completed as of July
1, 2024
1.Loma Verde Capacity Upgrades
2.East Meadow Circle Connect
to Adobe Creek
3.East Meadow Drive Capacity
Upgrades
•Three Projects Under Construction
Contract as of April 7, 2025
•One Project Under Design
•Six Projects Remaining
2017 BALLOT MEASURE CIP PROJECTS 4
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CORPORATION WAY AND WEST BAYSHORE ROAD PUMP STATIONS AND SYSTEM UPGRADES PROJECT
April 22, 2025 www.cityofpaloalto.gov
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PUMP STATIONS & SYSTEM UPGRADES (SD-20000, SD-21000, SD-23000)
PROJECT PURPOSE & STATUS UPDATE
•Install a Pressurized System to
Allow Flows to Drain into
Adobe Creek and Prevent
Flooding on E. Bayshore and
Corporation Way.
PROJECT OBJECTIVES
•Upgrade 700 LF of Pipe from
21-inches to 30-inches and
New 25 cfs Pump Station.
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PUMP STATIONS & SYSTEM UPGRADES (SD-20000, SD-21000, SD-23000 )
JAN 2023 AT EAST BAYSHORE ROAD
PROJECT OBJECTIVES
•Increase 400 LF of Pipe from
15-inches to 30-inches and
New 15 cfs Pump Station.
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PUMP STATIONS & SYSTEM UPGRADES (SD-20000, SD-21000, SD-23000 )
PROJECT STATUS UPDATE
•Bidding Process Completed
•Award of Contract on April 7, 2025
- Bids Range $10M - $12.2M
- Lowest Bid $9,994,970.00
- Anderson Pacific Engineering
Construction, Inc.
- Start Construction – May 2025
- Expected to take 1-yr to complete
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HAMILTON AVENUE CAPACITY UPGRADES
April 22, 2025 www.cityofpaloalto.gov
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HAMILTON AVENUE CAPACITY UPGRADES (SD-25000)
PROJECT PURPOSE
•Replace the existing undersized
pipes on Hamilton Ave starting
from Center and ending at Rhodes
to convey 10-year storm event.
PROJECT OBJECTIVES
•Upgrade 12, 15, 18 and 21-inch pipes
to 48-inch and dual pipe system.
•Replace manholes & catch basins.
•Install 36-inch pipe segment on
Center Dr.
WEBPAGE:
•http://cityofpaloalto.org/HamiltonStormDrain
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STORM DRAIN SYSTEM REHABILITATION & REPLACEMENT (SD-06101)
PROJECT OBJECTIVES
Alester Ave from Hamilton to Dana
•Upsizing the storm drain from 12-
inch pipe to 24-inch HDPE.
•Replace the necessary manholes
and catch basins.
OVERALL PROJECT STATUS
•Complete design (spring 2025)
•Solicit and Award Contract
(summer 2025)
•Engr Estimate Cost: $8M
•Coordinating with other divisions Alester Ave & Dana Ave
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Proposed Budget for Fiscal Year 2026
Michelle Nelson
Public Works Department
April 22, 2025 www.PaloAlto.gov
Agenda Item #5
This report will be a late packet report published on April 18, 2025.
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Memorandum: FY26 Budget
Stormwater Management
Oversight Committee
April 22, 2025 www.PaloAlto.gov
Agenda Item #6
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Packet Pg. 24
Storm Water Management Oversight Committee
MEMORANDUM
Date: March 14, 2024April 22, 2025
To: Honorable Finance Committee of the Palo Alto City Council
From: Members of the Storm Water Management Oversight Committee
Subject: Review of the Proposed Fiscal Year 2025 2026 Stormwater Management Fund
Budget
As directed by the City Council, the Committee met to discuss the Fiscal Year 2025 2026 proposed
Stormwater Management Fund budget on Thursday, March 14, 2024Tuesday, April 22, 2025. Prior to
the meeting, Public Works staff provided informational materials about the approved 2017 ballot
measure and the proposed budget for the Committee’s review. During the meeting, staff presented
information and answered questions from the Committee members.
We have reviewed the proposed budget for Fiscal Year 2025 2026 and compared it with the provisions
of the Storm Water Management Fee approved by Palo Alto property owners in 2017. We find that the
attached spreadsheet describing the proposed budget for Fiscal Year 2025 2026 fairly describes the
relationship between the budget and the ballot measure. Staff and the Committee concur that funding
generated by the Storm Water Management Fee will be applied solely to fund the capital improvement
projects, green stormwater infrastructure projects, innovative stormwater projects, enhanced
maintenance of storm drain system, and storm water quality protection programs specified for
implementation in the ballot measure in Fiscal Year 20252026. Because funds available for green
stormwater infrastructure and innovative projects are not being utilized fully, the Committee supports
efforts by staff to continue to identify and promote new projects that meet the goals associated with the
ballot measure, such as the proposed Green Stormwater Infrastructure capital improvement project.
Attachment: Fiscal Year 2025 2026 Proposed Budget
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Storm Water Management Oversight Committee
MEMORANDUM
Date: April 22, 2025 To: Honorable Finance Committee of the Palo Alto City Council
From: Members of the Storm Water Management Oversight Committee
Subject: Review of the Proposed Fiscal Year 2026 Stormwater Management Fund Budget
As directed by the City Council, the Committee met to discuss the Fiscal Year 2026 proposed Stormwater Management Fund budget on Tuesday, April 22, 2025. Prior to the meeting, Public Works staff provided informational materials about the approved 2017 ballot measure and the proposed budget
for the Committee’s review. During the meeting, staff presented information and answered questions
from the Committee members. We have reviewed the proposed budget for Fiscal Year 2026 and compared it with the provisions of the Storm Water Management Fee approved by Palo Alto property owners in 2017. We find that the attached
spreadsheet describing the proposed budget for Fiscal Year 2026 fairly describes the relationship
between the budget and the ballot measure. Staff and the Committee concur that funding generated by the Storm Water Management Fee will be applied solely to fund the capital improvement projects, green stormwater infrastructure projects, innovative stormwater projects, enhanced maintenance of storm drain system, and storm water quality protection programs specified for implementation in the ballot measure
in Fiscal Year 2026. Because funds available for green stormwater infrastructure and innovative projects
are not being utilized fully, the Committee supports efforts by staff to continue to identify and promote new projects that meet the goals associated with the ballot measure, such as the proposed Green Stormwater Infrastructure capital improvement project.
Attachment: Fiscal Year 2026 Proposed Budget
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FY 2026 STORMWATER MANAGEMENT FEEProposed Rate
April 22, 2025 www.PaloAlto.gov
Agenda Item #7
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3
•A Base Component ~ 55% fund ongoing stormwater management
programs
•Litter and Water Pollution Prevention Programs
•Engineering
•Storm drain system maintenance and emergency response
•Projects and Infrastructure Component ~45% - sunsets on June 1, 2032
•New capital projects (13 voter approved projects)
•Storm system replacement and rehabilitation
•Green stormwater infrastructure and innovative programs
•Debt service for past capital projects ends payment in FY2024
Stormwater Management Fee 7
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2
Capital Projects
funded by the
Stormwater
Management Fee
4
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5
Proposed Rate
•2.4% increase in alignment with the applicable Consumer Price Index
Financial Impact
•Increases monthly charge per Equivalent Residential Unit (ERU) by $0.41 from
$17.20 to $17.61
•Increases estimated annual revenue by approximately $211,000
FY 2026 Proposed Rate Increase & Impact
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2026-2027 Committee Work Plan
April 22, 2025 www.PaloAlto.gov
Agenda Item #8
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3/14/2024
Prior Year Accomplishments The Stormwater Oversight Committee reviews the budget and status of capital projects and that they are in line with the ballot initiative.
Board/Commission Name
Staff Liaison: Karin North, Assistant Director
Lead Department: Public Works
About the Commission
The Stormwater Oversight Committee's workplan is included for FY 25; the current Chair is Hal Mickelson and the Vice Chair is Dena Mossar; the
committee members include David Bower, Marilyn Keller, Catherine Perman, Ron Owes, and Bob Wenzlau. The terms for David Bower, Marilyn
Keller, Catherine Perman and Ron Owes end on May 31, 2024. The Commission was established by Resolution 8573 and amended by Resolution 9677 and is composed of 7 members, who serve terms of 4 years. Each Committee member shall be a resident, employee, or property owner within
the City of Palo Alto. For more information about The Stormwater Oversight Committee please visit our webpage, go to https://www.cityofpaloalto.org/City-Hall/Boards-Commissions/Storm-Water-Management-Oversight-Committee.
2025-2026 Workplan Overview
Mission Statement The Stormwater Oversight Committee reviews the projects, programs and expenditures that are funded by the Stormater Management Fees including proposed stormwater management capital improvement and confirms their conformity to the 2017 ballot measure.
Current Commissioners
Please list the names of the members that were appointed at the time this workplan was created:• Hal Mickelson (Chair)
• Dena Mossar (Vice Chair)• David Bower (termed out 2024), Marilyn Keller (termed out 2024), Catherine Perman, Ron Owes (term expires 2024), and Bob Wenzlau
Date approved by Stormwater Oversight Committee
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TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED
Workplan over the next 2 years Need contractor support to install the upgraded pipeline and pump stations
Reduction in the amount of ponding and flooding in the future; confirm that expenditures are in conformity
provisions of ballot measure.
YES
COUNCIL-DIRECTEDPOLICY UPDATE
No
Stormwater Oversight Committee
PROJECT/GOAL 1 :
BENEFICIAL IMPACTS
2025-2026 Workplan
Track and monitor 2017 Ballot Measure, which covers 13 Capital Projects. This workplan focuses on 3 projects and 3 completed project (SD 19000,
Loma Verde; SD 22000, East Meadow Drive; SD 26000; East Meadow Circle).
Staff Liaison: Karin North, Assistant Director
Lead Department: Public Works
PURPOSE STATEMENT:The Stormwater Oversight Committee reviews the projects, programs and expenditures that are funded by the Stormater Management Fees including
proposed stormwater management capital improvement and confirms their conformity to the 2017 ballot measure. The Stormwater Oversight
Committee's goals and purposes are to provide fiscal oversight for the projects funded by the 2017 ballot measure.
HIGH PRIORITY
Reduce ponding and flooding
LOWER PRIORITY
Track and monitor construction progress on W Bayshore Road Pump Station (SD-20000). Track and monitor construction
progress on W Bayshore Road Trunk Line Improvements (SD- 23000).
High priority to complete the upgrades listed in the Stormwater Fee which will reduce the amount of flooding and ponding of stormwater; track and monitor contruction progress
on corporation way system upgrades and pump station (SD-21000)
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TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED
5-year Municipal Regional Stormwater Permit effective July 1, 2022.
Utilize staff and consultant support to meet requirements listed in the stormwater
permit.
City is in compliance with stormwater
permit; reduction of trash and an increase of installation of GSI features
throughout the City
Yes
COUNCIL-DIRECTEDPOLICY UPDATE
N/A
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED
Ongoing Leverage money allocated for GSI through
the Stormwater Management Fund
Increased acreage of watershed treated
through GSI Yes
COUNCIL-DIRECTED
POLICY UPDATE
PROJECT/GOAL 2:
BENEFICIAL IMPACTS
Environmental protection and sustainability including regulatory and compliance goals.
Regulatory compliance in alignment with the
City's policy on sustainablity
High priority for the City to stay in compliance with State mandates on stormwater
compliance, which benefits the environment.
Improved water quality and environmental enhancement
HIGH PRIORITY LOWER PRIORITY
Track and monitor implementation of Green Stormwater Infrastructure (GSI) Plan.
HIGH PRIORITY LOWER PRIORITY
Leverage the work to improve water quality entering the Bay.
PROJECT/GOAL 3:
BENEFICIAL IMPACTS
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N/A
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED
FY24-FY25
Project lead by Utilities Staff; resources
shared throughout the City; the Stormwater Management Fund will contribute
resources for this project
Receive Updates N/A
COUNCIL-DIRECTED
POLICY UPDATE
Yes
One water plan will analyze using the right
water for the correct purpose and how to
leverage existing water supplies
HIGH PRIORITY LOWER PRIORITY
The City should analyze all water resources within the City.Implementation of the One Water Plan will be the next step in the process.
1. Finalize and implement GSI Design Guidance and Specifications for City projects.
2. Establish new design process and start implementing designs for City projects. 3. Implement EPA-funded GSI project.
4. Finalize the GSI Maintenance and Monitoring Manual
Review and identify a tool to measure impervious surface throughout City.
BENEFICIAL IMPACTS
PROJECT/GOAL 4:Review One Water Plan
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4/22/2025
DRAFT
Prior Year Accomplishments The Stormwater Oversight Committee reviews the budget and status of capital projects and that they are in line with the ballot initiative.
Stormwater Management Oversight Committee
Staff Liaison: Karin North, Assistant Director
Lead Department: Public Works
About the Commission
The Stormwater Oversight Committee's workplan is included for FY 26; the current Chair is Catherine Perman and the Vice Chair is Gregory Bennett;
the committee members include Dena Mossar, Hal Mickelson, Ron Owes Ambika Pajjuri, and Kevin Mayer. The terms for Catherine Perman, Dena
Mossar, and Hal Mickelson end on March 31, 2026. The Commission was established by Resolution 8573 and amended by Resolution 9677 and is composed of 7 members, who serve terms of 4 years. Each Committee member shall be a resident, employee, or property owner within the City of
Palo Alto. For more information about The Stormwater Oversight Committee please visit our webpage, go to https://www.cityofpaloalto.org/City-Hall/Boards-Commissions/Storm-Water-Management-Oversight-Committee.
2026-2027 Workplan Overview
Mission Statement The Stormwater Oversight Committee reviews the projects, programs and expenditures that are funded by the Stormater Management Fees including proposed stormwater management capital improvement and confirms their conformity to the 2017 ballot measure.
Current Commissioners
Please list the names of the members that were appointed at the time this workplan was created:• Catherine Perman (Chair)
• Gregory Bennett (Vice Chair)• Dena Mossar, Hal Mickelson, Ron Owes, Ambika Pajjuri and Keven Mayer.
Date approved by Stormwater Oversight Committee
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TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVED
Workplan over the next 2 years Need contractor support to install the upgraded pipeline and pump stations
Reduction in the amount of ponding and
flooding in the future; confirm that expenditures are in conformity provisions of ballot measure.
YES
COUNCIL-DIRECTED
POLICY UPDATE
No
DRAFT
PROJECT/GOAL 1 :
BENEFICIAL IMPACTS
2026-2027 Workplan
Stormwater Management Oversight Committee
Track and monitor 2017 Ballot Measure, which covers 13 Capital Projects. This workplan focuses on 3 projects and 3 completed project (SD 19000,
Loma Verde; SD 22000, East Meadow Drive; SD 26000; East Meadow Circle).
Staff Liaison: Karin North, Assistant DirectorLead Department: Public Works
PURPOSE STATEMENT:The Stormwater Oversight Committee reviews the projects, programs and expenditures that are funded by the Stormater Management Fees including
proposed stormwater management capital improvement and confirms their conformity to the 2017 ballot measure. The Stormwater Oversight Committee's
goals and purposes are to provide fiscal oversight for the projects funded by the 2017 ballot measure.
HIGH PRIORITY
Reduce ponding and flooding
LOWER PRIORITY
Track and monitor construction progress on W Bayshore Road Pump Station (SD-
20000). Track and monitor constructionprogress on W Bayshore Road Trunk Line Improvements (SD- 23000).
High priority to complete the upgrades listed in the Stormwater Fee which will reduce the
amount of flooding and ponding of stormwater; track and monitor contruction progress on corporation way system upgrades and pump station (SD-21000)
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TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED
5-year Municipal Regional Stormwater Permit effective July 1, 2022.
Utilize staff and consultant support to meet
requirements listed in the stormwater
permit.
City is in compliance with stormwater permit; reduction of trash and an increase of installation of GSI features throughout the City
Yes
COUNCIL-DIRECTEDPOLICY UPDATE
N/A
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED
Ongoing Leverage money allocated for GSI through the Stormwater Management Fund Increased acreage of watershed treated through GSI Yes
COUNCIL-DIRECTED
POLICY UPDATE
N/A
PROJECT/GOAL 2:
BENEFICIAL IMPACTS
Environmental protection and sustainability including regulatory and compliance goals.
Regulatory compliance in alignment with the
City's policy on sustainablity
High priority for the City to stay in compliance with State mandates on stormwater
compliance, which benefits the environment.
Improved water quality and environmental
enhancement
HIGH PRIORITY LOWER PRIORITY
1. Finalize and implement GSI Design Guidance and Specifications for City projects.
2. Establish new design process and start implementing designs for City projects.
3. Implement EPA-funded GSI project. 4. Finalize the GSI Maintenance and Monitoring Manual Review and identify a tool to measure impervious surface throughout City.
Track and monitor implementation of Green Stormwater Infrastructure (GSI) Plan.
HIGH PRIORITY LOWER PRIORITY
Leverage the work to improve water quality entering the Bay.
PROJECT/GOAL 3:
BENEFICIAL IMPACTS
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TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED
FY24-FY25
Project lead by Utilities Staff; resources shared throughout the City; the Stormwater
Management Fund will contribute
resources for this project
Receive Updates N/A
COUNCIL-DIRECTED
POLICY UPDATE
Yes
One water plan will analyze using the right water for the correct purpose and how to
leverage existing water supplies
HIGH PRIORITY LOWER PRIORITY
The City should analyze all water resources within the City.Implementation of the One Water Plan will be the next step in the process.
BENEFICIAL IMPACTS
PROJECT/GOAL 4:Review One Water Plan
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Proposed Budget for Fiscal Year 2026
Michelle Nelson
Public Works Department
April 22, 2025 www.PaloAlto.gov
Agenda Item #5
This report is a late packet report published on April 18, 2025.
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1
FY 2025 BUDGET PROCESS UPDATE
SWM Fee Revenue
•Proposed Increase (Dec-Dec CPI): 2.4%, +$210,984
Operating Expenses – Anticipated Adjustments
•Base Program – general increases, fee revenue alignment
•Maintenance, GSI & Innovative Projects – no changes
Capital Expenses
•Planned reappropriations for GSI and Storm Drainage
System Replacement and Rehabilitation.
•Proposed: Budget appropriation for Hamilton Avenue
System Upgrades (SD-25000) increased by $1.5M. New
project Stormwater Management Fund Administration (SD-
26002) added to 5-year CIP.
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STORMWATER MANAGEMENT PROGRAM ADOPTED ACTUALS ADOPTED ACTUALS (04/16/25)Projections (04/16/25)Proposed
Fiscal Year 2025 Budget Year 7 Year 7 Year 8 Year 8 Year 8 Year 9
(Amounts in 1000s, as of April 2024)2024 2024 2025 2025 2025 2026
REVENUES 10,057 9,084 10,319 7,463 9,427 10,603
Fee Revenue 8,568 8,599 8,791 7,059 8,917 9,002
Interest Earnings 189 473 228 375 474 301
Storm Drain Violation Fines 3 - 3 - - 3
Storm Drain Development Review Fees 81 10 81 26 33 81
Other Revenue 1,216 2 1,216 3 4 1,216
From Reserves - - - - - -
EXPENSES - Base Program 5,653 5,568 5,665 4,163 5,259 5,826
Flood Control Improvement 158 148 165 112 141 169
Engineering Support 450 253 462 280 354 476
Storm Water Quality Protection 1,564 1,499 1,382 1,208 1,526 1,720
Emergency Response 166 135 177 108 136 182
Administrative Support Costs 1,348 1,686 1,540 924 1,167 1,286
Storm Drainage Maintenance 1,967 1,847 1,939 1,532 1,934 1,993
To Fund Reserves (3,496)698 (573)1,700 1,462 3,639
EXPENSES - Project & Infrastructure Program 7,900 2,818 5,227 1,600 2,706 8,416
Capital Improvements Projects*4,986 2,018 2,714 1,305 1,229 7,115
Storm Drain System Repairs*1,305 490 1,814 - 1,123 600
Debt Service 949 - - 20 24 -
Capital Program Engineer Support 155 190 194 190 190 196
Green Municipal Infrastructure 380 113 380 22 28 380
Innovative Projects 125 7 125 1 1 125
Subtotal - non Major CIP 2,914 800 2,513 232 1,366 1,301
Total Expenses 13,553 8,386 10,892 5,700 7,853 14,242
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STORMWATER MANAGEMENT PROGRAM
Adopted Budget Adopted Budget Current Yr Projection*Proposed Budget**
Fiscal Year 2025 Budget Year 7 Year 8 Year 8 Year 9
(Amounts in 1000s, as of April 2025)2024 2025 2025 2026
Revenue Collected
Fee Revenue 8,167 8,791 8,917 9,002
Interest Earnings 110 28 474 301
Development Fees, Violation Fines, Other (Includes Grant Funding)**84 1,300 37 1,300
Total Revenue 8,361 10,319 9,427 10,603
Base Components 4,887 5,665 5,259 5,826
Base Program (Incl. Flood Control, Engineering and Administrative Support, Water Quality, Emergency Response)3,055 3,729 3,325 3,833
Storm Drainage Maintenance 1,832 1,939 1,934 1,933
Project & Infrastructure 6,840 5,227 2,793 8,416
Capital Improvements Program**4,433 2,714 1,229 7,115
Recurring System Repair (SD-06101)**953 1,814 1,123 600
Debt Service for Past Capital Projects 949 - 24 -
Capital Program Engineering Support 155 194 190 196
Green Stormwater Infrastructure (GSI)380 380 28 380
GSI - CIP Design/Construction 150 150 - 150
GSI - Consulting Services 85 85 28 85
GSI - Other unassigned tasks 145 145 - 145
Innovative Project 125 125 1 125
Innovative Project - GSI Consulting Services & Outreach 100 100 - 100
Innovative Project - Rebates 125 25 1 25
Total Expenses 11,727 10,892 7,853 14,242
Net Impact (3,366)(573)1,574 3,639
*FY 2025 Projections and FY 2026 Proposed are subject to change as the current FY and budget development process is still in progress.
**FY 2026 Proposed includes estimated remaining funding and grant revenue anticipated to be reappropriated from FY 2025.
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FY 2025 PLANNED CIP PROJECTS
Capital Improvement Project Program
Amounts in 1000’s
FY 2025
Budget1
FY 2026
Budget2
FY 2027
Budget
FY 2028
Budget
FY 2029
Budget
FY 2030
Budget
SD System Replacement & Rehab (SD-06101)1,019 1,783 523 900 600 600
Projects Identified from Ballot 8,202 7,115 2,300 -2,921 -
Corporation Way System Upgrades and Pump
Station (SD-21000)3,669 -
West Bayshore Road Pump Station (SD-20000)2,203 -
West Bayshore Road Trunk Line Improvements
(SD-23000)2,330 ----
Hamilton System Upgrades (SD-25000)90 7,000 ----
Center Drive Capacity Upgrades (SD-26001)-115 2,300 --
Louis Road System Upgrades (SD-24000)----2,921 -
Stormwater Management Fund Admin. (SD-26002)-677 680 694 711 723
Green Stormwater Infrastructure (SD-22001)876 1,239 ----
1 Reflects budget for current year estimate or what has been spent to date this FY and what is planned to be spent for the remainder of the FY.
2 Includes unspent funds anticipated to be reappropriated from FY 2023 to FY 2024. Current Salary and Benefits estimates are also included but are subject to change.
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