HomeMy WebLinkAbout2022-04-07 Stormwater Management Oversight Committee Agenda Packet
Stormwater Management
Oversight Committee
1
Thursday, April 7, 2022
1 pm to 3 pm
Special Meeting
Community Meeting Room at City Hall
****BY IN PERSON and VIRTUAL TELECONFERENCE ***
https://zoom.us/join Meeting ID: 990 9847 5635 Phone: 1(669)9006833
Pursuant to the provisions of California Governor’s Executive Order N-29-20,
issued on March 17, 2020, to prevent the spread of Covid-19, this meeting
will be held by virtual teleconference only, with no physical location.
Agenda posted in accordance Government Code Section 54954.2(a) or
54956.
PUBLIC COMMENT
Members of the public who wish to participate by computer or phone can find
the instructions at the end of this agenda. To ensure participation in a
particular item, we suggest calling in or connecting online 15 minutes before
the item you wish to speak on.
Call to Order (5 min)
Oral Communications (5 min)
Members of the public may speak to any item NOT on the agenda. A
reasonable time restriction may be imposed at the discretion of the
Committee Chair.
Old Business (5 min)
1. Approval of Minutes from the February 3, 2022 Stormwater Management
Oversight Committee Meeting (5 min)
New Business (95 min)
2. Adoption of a Resolution Authorizing Use of Teleconferencing for
Stormwater Management Oversight Committee Meetings During Covid-19
State of Emergency (5 min)
3. Staff Presentation of FY 2023 Proposed Budget for Committee Approval (15
min)
2 February 3, 2022
4. Staff Update Stormwater Management Fund Capital Program (20 min)
5. Discussion of Boards, Commissions, and Committee (BCC) Workplan
Update in Preparation for Next Meeting (25 min)
6. Discussion of GSI Operations and Maintenance Costs (30 min)
Committee Member Comments and Announcements (10 min)
Tentative Agenda Items for Future Meetings and Review Action Items (5 min)
Adjournment
AMERICANS WITH DISABILITY ACT (ADA)
Persons with disabilities who require auxiliary aids or services in using City
facilities, services or programs or who would like information on the City’s
compliance with the Americans with Disabilities Act (ADA) of 1990, may
contact (650) 329-2550 (Voice) 24 hours in advance.
Public Comment Instructions
Members of the Public may provide public comments to teleconference
meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to the staff
liaison, Karin North at karin.north@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through
the teleconference meeting. To address the Council, click on the link
below to access a Zoom-based meeting. Please read the following
instructions carefully.
A. You may download the Zoom client or connect to the meeting in
browser. If using your browser, make sure you are using a current,
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers
including Internet Explorer.
B. You may be asked to enter an email address and name. We request
that you identify yourself by name as this will be visible online and
will be used to notify you that it is your turn to speak.
C. When you wish to speak on an Agenda Item, click on “raise hand.”
The Clerk will activate and unmute speakers in turn. Speakers will
be notified shortly before they are called to speak. When called,
please limit your remarks to the time limit allotted.
D. A timer will be shown on the computer to help keep track of your
comments.
3. Spoken public comments using a smart phone will be accepted through
the teleconference meeting. To address the Council, download the
3 February 3, 2022
Zoom application onto your phone from the Apple App Store or Google
Play Store and enter the Meeting ID below. Please follow the
instructions B-E above.
4. Spoken public comments using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on
your phone so we know that you wish to speak. You will be asked to
provide your first and last name before addressing the Council. You
will be advised how long you have to speak. When called please limit
your remarks to the agenda item and time limit allotted.
https://zoom.us/join Meeting ID: 990 9847 5635 Phone: 1(669)9006833
Stormwater Management
Oversight Committee
Minutes
1
Thursday, February 3, 2022
1 pm to 3 pm
Special Meeting
****BY IN PERSON and VIRTUAL TELECONFERENCE ***
https://zoom.us/join Meeting ID: 990 9847 5635 Phone: 1(669)9006833
Pursuant to the provisions of California Governor’s Executive Order N-29-20,
issued on March 17, 2020, to prevent the spread of Covid-19, this meeting
will be held by virtual teleconference only, with no physical location.
Agenda posted in accordance Government Code Section 54954.2(a) or
54956.
Committee Members Present: Hal Mickelson, Dena Mossar, Catherine Perman,
Merilyn Keller, Bob Wenzlau, Ron Owes
Committee Members Absent: David Bower
Staff Present: Jamie Perez, Pam Boyle Rodriguez, Michel Jeremias, Brad Hunt,
Julie Weiss
Other Presenters: Jerry Bradshaw (SCI Consulting Group)
PUBLIC COMMENT
Members of the public who wish to participate by computer or phone can find
the instructions at the end of this agenda. To ensure participation in a
particular item, we suggest calling in or connecting online 15 minutes before
the item you wish to speak on.
Call to Order (5 min)
• Mickelson: Call to order at 1:01 PM
Oral Communications (5 min)
Members of the public may speak to any item NOT on the agenda. A
reasonable time restriction may be imposed at the discretion of the
Committee Chair.
• No Public Comment.
2 February 3, 2022
Old Business (5 min)
1. Approval of Minutes from the December 2, 2021 Stormwater Management
Oversight Committee Meeting (5 min)
A. Owes: Motion to approve.
i. Mickelson seconds.
ii. No objections. Approved at 1:04 PM.
New Business (90 min)
2. Adoption of a Resolution Authorizing Use of Teleconferencing for
Stormwater Management Oversight Committee Meetings During Covid-19
State of Emergency (5 min)
A. Wenzlau: Motions to approve.
i. Perman seconds.
ii. No objections. Approved at 1:06 PM.
3. Staff Presentation of FY 2021 Actuals for Committee Approval and FY 2023
Budget Process Update (15 min)
A. Boyle Rodriguez: Introduction of new staff member, Brad Hunt.
B. Hunt: Introduction of background/experience and new role with City
of Palo Alto as an Associate Engineer.
C. Perez: Presentation of FY 2021 Actuals.
D. Wenzlau: Referencing the Matadero Creek spill, asks how we
anticipate revenue for spills in creeks or other similar issues. Was
additional budget expended to cover those costs?
i. Boyle Rodriguez: If staff cleans up the spill and/or spends a
considerable time bringing an issue to compliance, then costs
are recovered. In addition, citations are $1,000 and go up if
needed according to the Muni Code. Those revenues go back
to Storm Fund as well. Our positions are covered by the SWM
Fee, in that way, staff time is covered for those issues as well.
ii. Wenzlau: Suggests speaking with the City Manager and City
Attorney’s Office to discuss how expenses for coverage of those
issues are managed and funded.
3 February 3, 2022
iii. Owes: Discussion of issues with lack of enforcement of
stormwater issues seen in the community.
iv. Boyle Rodriguez: Asks Committee members to follow up with
her about specific issues. Currently working on cross-training
staff on enforcement and inspections.
v. Perman: Can we publicize the method for submitting
complaints more?
vi. Boyle Rodriguez: Inserts detailing method have been included
in billing in the past and we can discuss doing more outreach
on that.
E. Wenzlau: Circle back to funding for coverage of spills like the
Matadero Creek spill.
i. Boyle Rodriguez: We can discuss with staff further and get back
to the Committee with more information.
ii. Mickelson: Yes, that would be an effective way to handle the
question and come back to the Committee.
F. Perez: FY21 Actuals Memo Review
i. Mickelson: Proposes edit to remove second to last sentence of
second paragraph.
ii. Keller: Are we consistently going to be behind in budget? Are
we consistently not spending the full budget?
1. Perez: Lower expenses are often related to delays in
projects, Citywide vacancies/lower staff capacity, longer
procurement processes to establish contracts, contract
expenses that span multiple fiscal years. Unspent
encumbered funding is carried forward to subsequent
fiscal years so planned expenses may be spread across
multiple fiscal years, especially for large contracts or
projects.
iii. Perman: Motions to approve
a. Owes seconds.
2. Memo approved with edits by all Committee members at
1:42 PM.
4 February 3, 2022
G. Perez: FY23 Budget Process Update
i. Owes: Can we discuss enforcement issues further? Should we
be raising other types of fees to cover the expenses for
enforcement of storm drain violations and issues?
1. Perez: Staff can discuss further and come back for
discussion at the next meeting in April.
2. Mickelson: Suggests Owes reaches out to City Manager
for a one-on-one conversation.
3. Mossar: Suggests Owes has that conversation as a
community member and not as a representative of the
Committee.
4. Staff Update Stormwater Management Fund Capital Program (5 min)
A. Jeremias: Update on current progress of SWM Capital Improvement
Program projects and proposed project for the FY23-F27 CIP Budget
(SD-27000).
5. Staff Update and Discussion Stormwater Management Funding Analysis
(60 min)
A. Boyle Rodriguez: Introduction of presentation and consultant, Jerry
Bradshaw.
B. Bradshaw: Presentation of Funding Options for Green Stormwater
Infrastructure.
i. Owes: Suggest looking at starting a contract with other cities
to be mutually beneficial in partnership with other economies
of scale.
ii. Bradshaw: There has been a regional effort and Palo Alto has
plugged in with other organizations in the region, which is
good.
C. Boyle Rodriguez: Asks for feedback from Committee on whether
they would like staff to go to Council for future action or
recommendations in reference to the presentation.
i. Perman: Emphasizes importance of funding for future
operations and maintenance.
5 February 3, 2022
ii. Mossar: Suggests adding operations and maintenance funding
to a future meeting agenda for further discussion.
iii. Bradshaw: Agrees and will add feedback into the final report.
D. Keller: Suggests considering cost benefits and protection of existing
trees in relation to GSI and development.
i. Bradshaw: Agrees, came across this in research and is
looking into this as part of fee structure research.
E. Perman: The current operations and maintenance budget does not
cover GSI operations and maintenance?
i. Bradshaw: There is operations and maintenance budget for
current infrastructure but there would not be enough as is to
spread around to cover future GSI projects O&M.
ii. Perez: For CIP projects in general, we consider and note
estimated future ongoing operations and maintenance costs
as well as the overall design and construction costs of the
project in the development of the project through the Capital
Budget. We address those operations and maintenance costs
in the Operating Budget through proposed budget
adjustments as needed once a project is completed.
F. Keller: If trees are considered part of the GSI infrastructure can we
consider it part of our responsibility to have operations and
maintenance for trees?
i. Jeremias: We did include trees on the Matadero Creek Pump
Station. Those trees that were planted as part of a CIP project
are part of our Urban Forestry requirement to maintain them.
Eventually as the trees grow, need to be trimmed, or pick up
leaf debris we will maintain them.
ii. Keller: That’s great. Can that be considered for other trees
that have not been planted as part of CIP projects? Can they
be considered as part of the City’s infrastructure, whose
purview would that fall under?
iii. Jeremias: That is covered by Urban Forestry and maybe we
can bring someone from that team to another meeting in the
future.
6. Introduction to Boards, Commissions, and Committee (BCC) Workplan
Update in Preparation for Next Meeting (5 min)
6 February 3, 2022
A. Perez: Reminder that the workplan will need to be updated and
brought to Council for FY23.
Committee Member Comments and Announcements (10 min)
Tentative Agenda Items for Future Meetings and Review Action Items (5 min)
• Mickelson: Confirmation of next meeting date
o Perez: 4/7/22
• Mickelson: Any agenda items for next meeting?
o Mossar: Budgeting for future operations and maintenance.
Adjournment
• Mickelson: Motion to adjourn
o Owes: Motions
o Seconded by Mickelson.
o No objections. Meeting adjourned at 3:06 PM.
AMERICANS WITH DISABILITY ACT (ADA)
Persons with disabilities who require auxiliary aids or services in using City
facilities, services or programs or who would like information on the City’s
compliance with the Americans with Disabilities Act (ADA) of 1990, may
contact (650) 329-2550 (Voice) 24 hours in advance.
Public Comment Instructions
Members of the Public may provide public comments to teleconference
meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to the staff
liaison, Karin North at karin.north@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through
the teleconference meeting. To address the Council, click on the link
below to access a Zoom-based meeting. Please read the following
instructions carefully.
A. You may download the Zoom client or connect to the meeting in
browser. If using your browser, make sure you are using a current,
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers
including Internet Explorer.
B. You may be asked to enter an email address and name. We request
that you identify yourself by name as this will be visible online and
will be used to notify you that it is your turn to speak.
C. When you wish to speak on an Agenda Item, click on “raise hand.”
The Clerk will activate and unmute speakers in turn. Speakers will
be notified shortly before they are called to speak. When called,
please limit your remarks to the time limit allotted.
7 February 3, 2022
D. A timer will be shown on the computer to help keep track of your
comments.
3. Spoken public comments using a smart phone will be accepted through
the teleconference meeting. To address the Council, download the
Zoom application onto your phone from the Apple App Store or Google
Play Store and enter the Meeting ID below. Please follow the
instructions B-E above.
4. Spoken public comments using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on
your phone so we know that you wish to speak. You will be asked to
provide your first and last name before addressing the Council. You
will be advised how long you have to speak. When called please limit
your remarks to the agenda item and time limit allotted.
https://zoom.us/join Meeting ID: 990 9847 5635 Phone: 1(669)9006833
NOT YET APPROVED
Resolution No. ____
Resolution Making Findings to Allow Teleconferenced Meetings Under California Government
Code Section 54953(e)
R E C I T A L S
A. California Government Code Section 54953(e) empowers local policy bodies to convene
by teleconferencing technology during a proclaimed state of emergency under the State Emergency
Services Act so long as certain conditions are met; and
B. In March 2020, the Governor of the State of California proclaimed a state of emergency
in California in connection with the Coronavirus Disease 2019 (“COVID-19”) pandemic, and that state
of emergency remains in effect; and
C. In February 2020, the Santa Clara County Director of Emergency Services and the
Santa Clara County Health Officer declared a local emergency, which declarations were
subsequently ratified and extended by the Santa Clara County Board of Supervisors, and
those declarations also remain in effect; and
D. On September 16, 2021, the Governor signed AB 361, a bill that amends the Brown Act
to allow local policy bodies to continue to meet by teleconferencing during a state of emergency
without complying with restrictions in State law that would otherwise apply, provided that the
policy bodies make certain findings at least once every 30 days; and
E. While federal, State, and local health officials emphasize the critical importance of
vaccination and consistent mask-wearing to prevent the spread of COVID-19, the Santa Clara County
Health Officer has issued at least one order, on August 2, 2021 (available online at here), that continues
to recommend measures to promote outdoor activity, physical distancing and other social distancing
measures, such as masking, in certain contexts; and
F. The California Department of Industrial Relations Division of Occupational Safety and
Health (“Cal/OSHA”) has promulgated Section 3205 of Title 8 of the California Code of Regulations,
which requires most employers in California, including in the City, to train and instruct employees
about measures that can decrease the spread of COVID-19, including physical distancing and other
social distancing measures; and
G. The Stormwater Management Oversight Committee has met remotely during the
COVID-19 pandemic and can continue to do so in a manner that allows public participation and
transparency while minimizing health risks to members, staff, and the public that would be present
with in-person meetings while this emergency continues; now, therefore,
NOT YET APPROVED
Th Stormwater Management Oversight Committee RESOLVES as follows:
1. As described above, the State of California remains in a state of emergency due to the
COVID-19 pandemic. At this meeting, the Stormwater Management Oversight Committee
has considered the circumstances of the state of emergency.
2. As described above, State and County officials continue to recommend measures
to promote physical distancing and other social distancing measures, in some
settings.
AND BE IT FURTHER RESOLVED, That for at least the next 30 days, meetings of the Stormwater
Management Oversight Committee and its committees will occur using teleconferencing technology.
Such meetings of the Stormwater Management Oversight Committee and its committees that occur
using teleconferencing technology will provide an opportunity for any and all members of the public
who wish to address the body and its committees and will otherwise occur in a manner that protects
the statutory and constitutional rights of parties and the members of the public attending the
meeting via teleconferencing; and, be it
FURTHER RESOLVED, That the Stormwater Management Oversight Committee staff liaison is directed
to place a resolution substantially similar to this resolution on the agenda of a future meeting of the
Stormwater Management Oversight Committee within the next 30 days. If the Stormwater
Management Oversight Committee does not meet within the next 30 days, the staff liaison is directed
to place a such resolution on the agenda of the immediately following meeting of the Stormwater
Management Oversight Committee.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
Staff Liaison Chair of Stormwater Management Oversight Committee
NOT YET APPROVED
APPROVED AS TO FORM: APPROVED:
City Attorney Department Head
Storm Water Management Oversight Committee
MEMORANDUM
Date: April 7, 2022
To: Honorable Finance Committee of the Palo Alto City Council
From: Members of the Storm Water Management Oversight Committee
Subject: Review of the Proposed Fiscal Year 2023 Stormwater Management Fund Budget
As directed by the City Council, the Committee met to discuss the Fiscal Year 2023 proposed
Stormwater Management Fund budget on Thursday, April 7, 2023. Prior to the meeting, Public Works
staff provided informational materials about the approved 2017 ballot measure and the proposed budget
for the Committee’s review. During the meeting, staff presented information and answered questions
from the Committee members.
We have reviewed the proposed budget for Fiscal Year 2023 and compared it with the provisions of the
Storm Water Management Fee approved by Palo Alto property owners in 2017. We find that the attached
spreadsheet describing the proposed budget for Fiscal Year 2023 fairly describes the relationship
between the budget and the ballot measure. Staff and the Committee concur that funding generated by
the Storm Water Management Fee will be applied solely to fund the capital improvement projects, green
stormwater infrastructure projects, innovative stormwater projects, enhanced maintenance of storm drain
system, and storm water quality protection programs specified for implementation in the ballot measure
in Fiscal Year 2023. Because funds available for green stormwater infrastructure and innovative projects
are not being utilized fully, the Committee supports efforts by staff to continue to identify and promote
new projects that meet the goals associated with the ballot measure, such as the proposed Green
Stormwater Infrastructure capital improvement project.
Attachment: Fiscal Year 2023 Proposed Budget
Commented [PJ1]: Should be reviewed and changed/updated by
the SWMOC members based on their review.
STORMWATER MANAGEMENT PROGRAM
Fiscal Year 2023 Proposed Budget
(Amounts in 1000s, as of February 2022)
Adopted
Budget
Adopted
Budget
Adopted
Budget
Adopted
Budget
Adopted
Budget Projection*
Proposed
Budget*
Year 1 Year 2 Year 3 Year 4 Year 5 Year 5 Year 6
2018 2019 2020 2021 2022 2022 2023
Revenue Collected
Fee Revenue 6,927 7,128 7,449 7,635 7,838 7,942 8,168
Interest Earnings 130 130 226 153 153 145 153
Development Fees, Violation Fines, Other (Includes Grant Funding)**121 120 121 121 697 6 697
Total Revenue 7,178 7,378 7,796 7,909 8,688 8,094 9,018
Base Components 4,262 4,244 4,292 4,532 4,680 3,630 5,020
Base Program (Incl. Flood Control, Engineering and Administrative Support,
Water Quality, Emergency Response)2,776 2,645 2,785 2,909 3,136 2,459 3,209
Storm Drainage Maintenance 1,486 1,599 1,507 1,623 1,544 1,171 1,811
Project & Infrastructure 2,010 4,066 2,290 5,147 6,840 4,100 7,900
Capital Improvements Program**- 2,200 412 1,871 4,433 1,517 4,986
Recurring System Repair (SD-06101)**400 412 424 1,822 953 1,453 1,305
Debt Service for Past Capital Projects 947 949 949 949 949 949 949
Capital Program Engineering Support 158 182 165 179 155 155 155
Green Stormwater Infrastructure (GSI)380 380 380 380 380 143 380
GSI - CIP Design/Construction 330 330 340 250 150 - 102
GSI - Consulting Services 50 50 40 130 85 143 278
GSI - Other unassigned tasks - - - - 145 - -
Innovative Project 125 125 125 125 125 38 125
Innovative Project - GSI Consulting Services & Outreach - 100 100 100 100 31 100
Innovative Project - Rebates 125 25 25 25 25 7 25
Total Expenses 6,272 8,310 6,582 9,679 11,520 7,730 12,920
Net Impact 906 (932) 1,214 (1,770) (2,832) 363 (3,902)
*FY 2022 Projections and FY 2023 Proposed are subject to change as the current fiscal year and budget development process is still in progress.
**FY 2023 Proposed includes estimated remaining funding and grant revenue anticipated to be reappropriated from FY 2022.
2/23/2022
APRIL 7, 2022 www.cityofpaloalto.org
STORMWATER MANAGEMENT FUND
Financial Review
1
1
FY 2023 BUDGET PROCESS UPDATE
SWM Fee Revenue
•Proposed Increase (Dec-Dec CPI): 4.2%, +$312,295
Operating Expenses –Anticipated Adjustments
•Base Program –general increases, fee revenue alignment
•Maintenance –no changes
•GSI & Innovative Projects –no changes
Capital Expenses
•Planned reappropriations for GSI and Trash Capture Device
•Proposed: E Meadow Circle Connection to Adobe Creek
Pump Station (SD-27000)
4
FY 2023 PLANNED CIP PROJECTS
Capital Improvement Project Program FY 2022
Budget1
FY 2022
Projection
FY 2023
Budget2
SD System Replacement & Rehabilitation
(SD-06101)2,294 1,513 1,432
Projects Identified from Ballot 3,857 1,984 5,405
Loma Verde Ave Trunk Line Improvements (#1, SD-19000)3 3 -
Corporation Way System Upgrades & Pump Station (#2, SD-21000)3,209 1,123 2,464
West Bayshore Road Pump Station (#4, SD-20000)595 682 917
West Bayshore Road Trunk Line Improvements (#3, SD-23000)50 50 1,036
Green Stormwater Infrastructure (SD-22001)501 -500
Trash Capture Device Installation (SD-22002)613 125 488
1 Includes unspent funds that were carried-forward and/or reappropriated from FY 2021 to FY 2022.
2 Includes unspent funds anticipated to be reappropriated from FY 2022 to FY 2023. Current Salary and Benefits estimates are also included but are subject to change.
Storm Drain System
Replacement and
Rehabilitation Project
April 7, 2022
1
Construction Update
•Hamilton and Guinda
•Bret Harte & Seale
•Bruce Drive
•Nathan Way
•Indian Drive at Arrowhead and Cardinal
•Moreno Avenue and Elmdale
•Towle Way and Towle Place
•Sierra Court
•Louis Road and Elbridge Way
•Waverley Street
2
Construction Update
Construction
•Replacement of brick infrastructure
•ADA compliance
•Trench restoration
Project, Priority, or Goal Benefit, if completed
Mandate by State or Local Law and
approved by City Council?
Policy Update as Directed by the City
Council?Timeline for Completion Resources Needed Measure of Success
Track and monitor 2017 Ballot Measure,
which covers 13 Capital Projects. This
workplan focuses on 3 projects and 1
completed project.Reduced ponding and flooding Y Y 2032 Staff support Completion of projects
Environmental protection and
sustainability including regulatory and
compliance goals.
Regulatory compliance in alignment with the
City's policy on sustainability Y Y Ongoing Staff support
Meeting sustainability goals
and compliance with
stormwater regulations
Track and monitor implementation of
Green Stormwater Infrastructure (GSI)
Plan.
Improved water quality and environmental
enhancement Y Y Ongoing
Staff support, Sub-committee
for financing GSI
Increased acreage of
stormwater treated through
GSI features
Name of Project, Priority, or Goal
Priority 1: Urgent
(within 6 months)
Priority 2: High
(within the year)
Priority 3: Medium
(within 2 years)
Priority 4: Low
(beyond 2 years)
Track and monitor 2017 Ballot Measure,
which covers 13 Capital Projects. This
workplan focuses on 3 projects and 1
completed project.
Review completed design for 3 proposed
projects to be constructed within the next 3
years.
Track and monitor construction progress on
Corporation Way System Upgrades & Pump
Station (SD-21000).
Track and monitor construction progress on
W Bayshore Road Pump Station (SD-20000).
Track and monitor construction
progress on W Bayshore Road
Trunk Line Improvements (SD-
23000).
Environmental protection and
sustainability including regulatory and
compliance goals.
1) Committee reviews proposed Stormwater
Permit and comments as needed.
2) Continue to promote stormwater rebate
program (including rain barrels).
3) Communications and outreach.
1) Review action plan to meet regulatory
requirements for trash reduction and review
plans for the Embarcadero Trash Capture
Project.
2) Where possible, consider emerging
residential and commercial stormwater
management technologies and techniques.
3) Provide opportunities for individual
committee members to surface emerging
issues.
Review the changes to the stormwater
ordinance to reflect updated Municipal
Stormwater Permit requirements.
Review trash reduction actions
formulated by action plan.
Track and monitor implementation of
Green Stormwater Infrastructure (GSI)
Plan.
1) Review Greening Parking Lots Project.
2) Continue Southgate Greening Project.
3) Support completion of GSI at Bike Bridge
Project.
1) Review GSI feature at Hopkins near
Rinconada Park.
2) Review EPA grant-funded Greening
Parking Lots Project with staff.
1) Review and comment on tool to measure
impervious surface throughout City.
2) Review and comment on GSI
specifications.
3) Support the Greening Parking Lots Project.
Review GSI Maintenance and
Monitoring Manual.
Approved Projects,
Priorities, & Goals
Prioritize Projects,
Priorities, & Goals
Stormwater Management Oversight Committee (SWMOC)
Purpose: The Stormwater Management Oversight Committee reviews the projects, programs and expenditures that are funded by the Stormwater Management Fees
including proposed stormwater management capital improvements and confirms their conformity to the 2017 ballot measure.
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVED
[State when the project will begin and end.
Include any other deadlines or important
milestones]
[Include the people, money, tools and other
resources the project requires]
[Detail the measurable goals or method
in which success is measured, if
applicable]
YES
COUNCIL-DIRECTED
POLICY UPDATE
[Specify if 'Yes.'
If not, write 'N/A']
Board/Commission Name
PROJECT/GOAL 1 :
BENEFICIAL IMPACTS
Track and monitor 2017 Ballot Measure, which covers 13 Capital Projects. This workplan focuses on 3 projects and 1 completed project.
Staff Liaison: Karin North, Assistant Director
Lead Department: Public Works
PURPOSE STATEMENT:
The Stormwater Oversight Committee reviews the projects, programs and expenditures that are funded by the Stormater Management Fees including
proposed stormwater management capital improvement and confirms their conformity to the 2017 ballot measure. The Stormwater Oversight
Committee's goals and purposes are to provide fiscal oversight for the projects funded by the 2017 ballot measure. (This page should provide the
goals/objectives of the Work Plan, the activities planned to accomplish the goals, the priority ranking of each goal, resources needed, authorizing
authority and the timeline anticipated to accomplish the goal. This page will need to be updated each year. Remove and add goals as needed.
[One or two sentences here. The Board/Commission's goals and purposes are to...])
HIGH PRIORITY
2023-2024 Workplan
[Detail the benefits of your project. For
example: financial, social, organizational, etc
benefits]
[State aspects of high/urgent priority as it relates to the goals and objectives]
LOWER PRIORITY
[State aspects of medium/low priority as it relates to the goals and objectives]
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVED
[State when the project will begin and end.
Include any other deadlines or important
milestones]
[Include the people, money, tools and other
resources the project requires]
[Detail the measurable goals or method
in which success is measured, if
applicable]
[Specify if 'Yes.'
If not, write 'N/A']
COUNCIL-DIRECTED
POLICY UPDATE
[Specify if 'Yes.'
If not, write 'N/A']
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVED
[State when the project will begin and end.
Include any other deadlines or important
milestones]
[Include the people, money, tools and other
resources the project requires]
[Detail the measurable goals or method
in which success is measured, if
applicable]
[Specify if 'Yes.'
If not, write 'N/A']
COUNCIL-DIRECTED
POLICY UPDATE
PROJECT/GOAL 2:
BENEFICIAL IMPACTS
Environmental protection and sustainability including regulatory and compliance goals.
Track and monitor implementation of Green Stormwater Infrastructure (GSI) Plan.
BENEFICIAL IMPACTS
PROJECT/GOAL 3:
[Detail the benefits of your project. For
example: financial, social, organizational, etc
benefits]
[State aspects of high/urgent priority as it relates to the goals and objectives]
HIGH PRIORITY LOWER PRIORITY
[State aspects of medium/low priority as it relates to the goals and objectives]
[Detail the benefits of your project. For
example: financial, social, organizational, etc
benefits]
HIGH PRIORITY LOWER PRIORITY
[Specify if 'Yes.'
If not, write 'N/A']
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVED
[State when the project will begin and end.
Include any other deadlines or important
milestones]
[Include the people, money, tools and other
resources the project requires]
[Detail the measurable goals or method
in which success is measured, if
applicable]
[Specify if 'Yes.'
If not, write 'N/A']
COUNCIL-DIRECTED
POLICY UPDATE
[Specify if 'Yes.'
If not, write 'N/A']
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVED
[State when the project will begin and end.
Include any other deadlines or important
milestones]
[Include the people, money, tools and other
resources the project requires]
[Detail the measurable goals or method
in which success is measured, if
applicable]
[Specify if 'Yes.'
If not, write 'N/A']
COUNCIL-DIRECTED
POLICY UPDATE
PROJECT/GOAL 4:[Description and objectives]
BENEFICIAL IMPACTS
PROJECT/GOAL 5:[Description and objectives]
BENEFICIAL IMPACTS
[Detail the benefits of your project. For
example: financial, social, organizational, etc
benefits]
HIGH PRIORITY LOWER PRIORITY
[State aspects of high/urgent priority as it relates to the goals and objectives][State aspects of medium/low priority as it relates to the goals and objectives]
[State aspects of high/urgent priority as it relates to the goals and objectives][State aspects of medium/low priority as it relates to the goals and objectives]
[Detail the benefits of your project. For
example: financial, social, organizational, etc
benefits]
HIGH PRIORITY LOWER PRIORITY
[Specify if 'Yes.'
If not, write 'N/A']
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVED
[State when the project will begin and end.
Include any other deadlines or important
milestones]
[Include the people, money, tools and other
resources the project requires]
[Detail the measurable goals or method
in which success is measured, if
applicable]
[Specify if 'Yes.'
If not, write 'N/A']
COUNCIL-DIRECTED
POLICY UPDATE
[Specify if 'Yes.'
If not, write 'N/A']
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVED
[State when the project will begin and end.
Include any other deadlines or important
milestones]
[Include the people, money, tools and other
resources the project requires]
[Detail the measurable goals or method
in which success is measured, if
applicable]
[Specify if 'Yes.'
If not, write 'N/A']
COUNCIL-DIRECTED
POLICY UPDATE
PROJECT/GOAL 6:[Description and objectives]
BENEFICIAL IMPACTS
LOWER PRIORITY
[State aspects of high/urgent priority as it relates to the goals and objectives][State aspects of medium/low priority as it relates to the goals and objectives]
[Detail the benefits of your project. For
example: financial, social, organizational, etc
benefits]
HIGH PRIORITY LOWER PRIORITY
BENEFICIAL IMPACTS
PROJECT/GOAL 7:[Description and objectives]
[Detail the benefits of your project. For
example: financial, social, organizational, etc
benefits]
HIGH PRIORITY
[State aspects of high/urgent priority as it relates to the goals and objectives][State aspects of medium/low priority as it relates to the goals and objectives]
[Specify if 'Yes.'
If not, write 'N/A']
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVED
[State when the project will begin and end.
Include any other deadlines or important
milestones]
[Include the people, money, tools and other
resources the project requires]
[Detail the measurable goals or method
in which success is measured, if
applicable]
[Specify if 'Yes.'
If not, write 'N/A']
COUNCIL-DIRECTED
POLICY UPDATE
[Specify if 'Yes.'
If not, write 'N/A']
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVED
[State when the project will begin and end.
Include any other deadlines or important
milestones]
[Include the people, money, tools and other
resources the project requires]
[Detail the measurable goals or method
in which success is measured, if
applicable]
[Specify if 'Yes.'
If not, write 'N/A']
COUNCIL-DIRECTED
POLICY UPDATE
[State aspects of medium/low priority as it relates to the goals and objectives]
PROJECT/GOAL 9:[Description and objectives]
BENEFICIAL IMPACTS
PROJECT/GOAL 8:[Description and objectives]
BENEFICIAL IMPACTS
[State aspects of high/urgent priority as it relates to the goals and objectives]
[Detail the benefits of your project. For
example: financial, social, organizational, etc
benefits]
HIGH PRIORITY LOWER PRIORITY
[State aspects of high/urgent priority as it relates to the goals and objectives][State aspects of medium/low priority as it relates to the goals and objectives]
[Detail the benefits of your project. For
example: financial, social, organizational, etc
benefits]
HIGH PRIORITY LOWER PRIORITY
[Specify if 'Yes.'
If not, write 'N/A']
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVED
[State when the project will begin and end.
Include any other deadlines or important
milestones]
[Include the people, money, tools and other
resources the project requires]
[Detail the measurable goals or method
in which success is measured, if
applicable]
[Specify if 'Yes.'
If not, write 'N/A']
COUNCIL-DIRECTED
POLICY UPDATE
[Specify if 'Yes.'
If not, write 'N/A']
BENEFICIAL IMPACTS
PROJECT/GOAL 10:[Description and objectives]
[Detail the benefits of your project. For
example: financial, social, organizational, etc
benefits]
HIGH PRIORITY LOWER PRIORITY
[State aspects of high/urgent priority as it relates to the goals and objectives][State aspects of medium/low priority as it relates to the goals and objectives]
[State aspects of high/urgent priority as it relates to the goals and objectives][State aspects of medium/low priority as it relates to the goals and objectives]
Green Stormwater Costs
and Use of Funds
SWMOC Meeting
April 7, 2022
Final Step
Costs of Green Stormwater Infrastructure (GSI)
Capital costs
Operating and Maintenance costs
Meeting Stormwater Permit requirements
Analysis: Use of Stormwater Management Funds
Financial structure
Fund 2017 Ballot Measure –Promise to Voters
GSI Treatment
Example
Project Site
16,950 sf
0.39 ac
Treatment Area (4%)
678 sf
0.016 ac
Bioretention Area
678 sf
Acres Treated
0.39 ac
GSI Capital Costs Study (Syracuse, NY)
Road Construction
Incorporated into larger project
$160k/ac treated
Other Projects
More costly
$335k/ac treated
Convert to 2021 Bay Area
17% adjustment
Two Other Bay Area Examples
SFPUC In-Lieu Fee Data
El Cerrito Rain Gardens
4
Cost Estimate Summary (Bioretention)
Capital Costs
Co-Benefit Projects
$190,000/ac treated
$107/sf of bioretention
Stand-alone Projects
$360,000/ac treated
$206/sf of bioretention
Operations and Maintenance
Palo Alto estimates + SFPUC estimates
$6,240/ac treated (1,742sf bioretention)
$3.60/sf of bioretention maintenance
$2,400 per year
at downtown
parking lot
Ac-Treated Unit Cost Total Cost
Annual
Cost Notes
Capital 4.00 275,000$ 1,100,000$ 220,000$ 5-yr Permit Cycle
sf-br Unit Cost
Annual
Cost Notes
Maintenance 32,284 3.60$ 116,222$ Existing Areas
6,970 3.60$ 25,091$ 4 more acres treated
Total 39,254 141,313$
Only for bioretention. Large stormwater capture and other GSI capital
projects would be additional.
Regulated projects assumed to be self-funded
Palo Alto Costs (Bioretention)
Next Steps
Finalize GSI Funding Report
Further identify life cycle costs (construction,
maintenance, replacement)
Use SW Fund to address regulatory requirements
Establish bioretention maintenance contract
Separate from City-wide landscape maintenance
Provide report to Council then
Questions & Discussion