HomeMy WebLinkAbout2022-02-03 Stormwater Management Oversight Committee Agenda Packet
Stormwater Management
Oversight Committee
1
Thursday, February 3, 2022
1 pm to 3 pm
Special Meeting
****BY IN PERSON and VIRTUAL TELECONFERENCE ***
https://zoom.us/join Meeting ID: 990 9847 5635 Phone: 1(669)9006833
Pursuant to the provisions of California Governor’s Executive Order N-29-20,
issued on March 17, 2020, to prevent the spread of Covid-19, this meeting
will be held by virtual teleconference only, with no physical location.
Agenda posted in accordance Government Code Section 54954.2(a) or
54956.
PUBLIC COMMENT
Members of the public who wish to participate by computer or phone can find
the instructions at the end of this agenda. To ensure participation in a
particular item, we suggest calling in or connecting online 15 minutes before
the item you wish to speak on.
Call to Order (5 min)
Oral Communications (5 min)
Members of the public may speak to any item NOT on the agenda. A
reasonable time restriction may be imposed at the discretion of the
Committee Chair.
Old Business (5 min)
1. Approval of Minutes from the December 2, 2021 Stormwater Management
Oversight Committee Meeting (5 min)
New Business (90 min)
2. Adoption of a Resolution Authorizing Use of Teleconferencing for
Stormwater Management Oversight Committee Meetings During Covid-19
State of Emergency (5 min)
3. Staff Presentation of FY 2021 Actuals for Committee Approval and FY 2023
Budget Process Update (15 min)
2 February 3, 2022
4. Staff Update Stormwater Management Fund Capital Program (5 min)
5. Staff Update and Discussion Stormwater Management Funding Analysis
(60 min)
6. Introduction to Boards, Commissions, and Committee (BCC) Workplan
Update in Preparation for Next Meeting (5 min)
Committee Member Comments and Announcements (10 min)
Tentative Agenda Items for Future Meetings and Review Action Items (5 min)
Adjournment
AMERICANS WITH DISABILITY ACT (ADA)
Persons with disabilities who require auxiliary aids or services in using City
facilities, services or programs or who would like information on the City’s
compliance with the Americans with Disabilities Act (ADA) of 1990, may
contact (650) 329-2550 (Voice) 24 hours in advance.
Public Comment Instructions
Members of the Public may provide public comments to teleconference
meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to the staff
liaison, Karin North at karin.north@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through
the teleconference meeting. To address the Council, click on the link
below to access a Zoom-based meeting. Please read the following
instructions carefully.
A. You may download the Zoom client or connect to the meeting in
browser. If using your browser, make sure you are using a current,
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers
including Internet Explorer.
B. You may be asked to enter an email address and name. We request
that you identify yourself by name as this will be visible online and
will be used to notify you that it is your turn to speak.
C. When you wish to speak on an Agenda Item, click on “raise hand.”
The Clerk will activate and unmute speakers in turn. Speakers will
be notified shortly before they are called to speak. When called,
please limit your remarks to the time limit allotted.
D. A timer will be shown on the computer to help keep track of your
comments.
3. Spoken public comments using a smart phone will be accepted through
3 February 3, 2022
the teleconference meeting. To address the Council, download the
Zoom application onto your phone from the Apple App Store or Google
Play Store and enter the Meeting ID below. Please follow the
instructions B-E above.
4. Spoken public comments using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on
your phone so we know that you wish to speak. You will be asked to
provide your first and last name before addressing the Council. You
will be advised how long you have to speak. When called please limit
your remarks to the agenda item and time limit allotted.
https://zoom.us/join Meeting ID: 990 9847 5635 Phone: 1(669)9006833
Stormwater Management
Oversight Committee
Minutes
1
Thursday, December 2, 2021
1 pm to 3 pm
Special Meeting
****BY IN PERSON and VIRTUAL TELECONFERENCE ***
https://zoom.us/join Meeting ID: 990 9847 5635 Phone: 1(669)9006833
Pursuant to the provisions of California Governor’s Executive Order N-29-20,
issued on March 17, 2020, to prevent the spread of Covid-19, this meeting
will be held by virtual teleconference only, with no physical location.
Agenda posted in accordance Government Code Section 54954.2(a) or
54956.
Committee Members Present: Hal Mickelson, Dena Mossar, Ron Owes,
Catherine Perman, David Bower
Committee Members Absent: Bob Wenzlau, Marilyn Keller
Staff Present: Jamie Perez, Pam Boyle Rodriguez, Michelle Nelson
Others: Kelly Havens (Geosyntec Consultants), Alina Constantinescu (Larry
Walker Associates)
PUBLIC COMMENT
Members of the public who wish to participate by computer or phone can find
the instructions at the end of this agenda. To ensure participation in a
particular item, we suggest calling in or connecting online 15 minutes before
the item you wish to speak on.
Call to Order (5 min)
• Mickelson: Call to order at 1:12 PM.
Oral Communications (5 min)
Members of the public may speak to any item NOT on the agenda. A
reasonable time restriction may be imposed at the discretion of the
Committee Chair.
• No public comment.
2 December 2, 2021
Old Business (5 min)
1. Approval of Minutes from the October 7, 2021 Stormwater Management
Oversight Committee Meeting (5 min)
• Mossar: Moves to approve minutes.
o Seconded by Bower.
o No objections. Minutes approved.
New Business (75 min)
1. Adoption of a Resolution Authorizing Use of Teleconferencing for
Stormwater Management Oversight Committee Meetings During Covid-19
State of Emergency (5 min)
• Perez: Explains this is the first time the Committee is adopting this
resolution and that it will need to be re-adopted every 30 days until
the end of 2021.
o Mickelson: Verifies this authorizes the Committee to have Zoom
meetings.
• Mossar: Moves to adopt the Resolution.
o Seconded by Perman.
o No objections. Motion passes.
2. Staff Update Stormwater Management Fund Financial Review (15 min)
• Perez: Presents staff update on fund and financial review for
Stormwater Management Fund.
• Perman: Asks for clarification on why FY22 numbers so much higher
than FY21 actuals.
o Perez: Clarifies FY22 includes unspent funds which have been
reappropriated and carried-forward from the previous fiscal year
(FY21).
• Bower: Asks if Caltrans funding for the Trash Capture Device CIP
project is recognized in the budget.
o Perez: Confirms the project is budgeted in both the revenues
and expenses to account for the Caltrans funding.
• Mossar: Asks why there is such a large difference between FY21
Actuals and FY22 Budget for CIP Projects.
o Perez: The FY22 Budget includes any unspent funds from FY21
that may have been tied up in a contract but were not used at
that time and were reappropriated to FY22 for the remaining
contract term.
• Perman: Asks if small amount spent in FY19-FY21 was pandemic
related.
o Perez: Notes gaps in lowered expenses most likely have to do
with delays in construction, progress in projects, contract
3 December 2, 2021
procurement, staff capacity and vacancies, etc.
o Perman: If we spend less than what we collect, is it
accumulating to be used in future fiscal years?
o Perez: When revenues exceed expenses, that falls to the fund
balance to be used in future years.
o Mossar: Asks for clarification of encumbrances and tying up
funds.
o Perez: Clarifies encumbrances in full help commit and fulfill
planned contract amounts. If total contract amounts are unused
or no longer needed at end of term, encumbrances can be
disencumbered for other use.
• Owes: Question regarding capital recovery funding for maintenance.
o Perez: Notes maintenance is covered on the Operating side of
the budget and adjustments to funding can be proposed as
needed during the budget development process.
3. Staff Update GSI Guidance and Maintenance Manual (45 min)
• Boyle Rodriguez, Kelly Havens (Geosyntec Consultants), Alina
Constantinescu (Larry Walker Associates or LWA): Present staff update
on GSI handbook and maintenance and monitoring manual.
• Owes: Asks about building code requirements needed to be able to
implement the siting requirements in our handbook.
o Boyle Rodriguez: Clarifies the handbook is just for GSI purposes.
• Owes: Question regarding street sweeping signage and notes that we
need to have an operational issue for making people move their cars
during scheduled street sweeping times.
o Boyle Rodriguez: Agrees and notes the point as a potential issue.
• Perman: Asks about testing protocol to test the Inspection Checklist.
o Constantinescu: Would like the list to be a living document that
could be updated in future.
• Owes: Asks where the handbook will live (online or printable) and
what audience may receive a printed copy.
o Boyle Rodriguez: Clarifies this will be used primarily internally
and staff will provide copies to consultants.
• Mossar: What is the criteria for success on a facility inspection
checklist? Meets all criteria or actually retaining water?
o Constantinescu: These are facilities that the public sees and
assessing the visual aspects/qualifying the performance such as
the plant health and if the plant looks good for these facilities
will be helpful.
o Mossar: If the criteria for inspecting during a rain event is
important then somehow it needs to be incorporated here.
o LWA: Confirms this will be important for the inspections.
4. Staff Update on Rain Barrel Rebate Program (10 min)
4 December 2, 2021
• Mickelson: Notes road blocks with SC Valley Water and offers to write
a letter to the organization.
o Mossar: Notes we have a representative on that board and the
Committee should sit down with the representative to go
through this with them.
o Mickelson: Suggests Pam set up a meeting with 3 Committee
members (Brown Act) and notes a letter would also work.
• Mossar: Neighbors arranged for purple water company to deliver water
tanks and City said the tanks could not be used. Raising issue that is
contrary to what the Committee wants. Reason is that they cannot
have standing water on property but questions how is that different
from the rain barrels.
o Mickelson: Suggests she write a letter to Ed Shikada regarding
that.
o Boyle Rodriguez: Notes it is a State law that you have a
particular permit to store water and is separate from collecting
rain water.
Committee Member Comments and Announcements (10 min)
Tentative Agenda Items for Future Meetings and Review Action Items (5 min)
• Mickelson: Asks about next meeting.
o Perez: Suggests February 3rd, 2022.
o No conflicts or issues with proposed date.
Adjournment
• Mickelson: Motions to adjourn.
o Seconded by Bower.
o Meeting adjourned.
AMERICANS WITH DISABILITY ACT (ADA)
Persons with disabilities who require auxiliary aids or services in using City
facilities, services or programs or who would like information on the City’s
compliance with the Americans with Disabilities Act (ADA) of 1990, may
contact (650) 329-2550 (Voice) 24 hours in advance.
Public Comment Instructions
Members of the Public may provide public comments to teleconference
meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to the staff
liaison, Karin North at karin.north@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through
the teleconference meeting. To address the Council, click on the link
below to access a Zoom-based meeting. Please read the following
instructions carefully.
5 December 2, 2021
A. You may download the Zoom client or connect to the meeting in
browser. If using your browser, make sure you are using a current,
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers
including Internet Explorer.
B. You may be asked to enter an email address and name. We request
that you identify yourself by name as this will be visible online and
will be used to notify you that it is your turn to speak.
C. When you wish to speak on an Agenda Item, click on “raise hand.”
The Clerk will activate and unmute speakers in turn. Speakers will
be notified shortly before they are called to speak. When called,
please limit your remarks to the time limit allotted.
D. A timer will be shown on the computer to help keep track of your
comments.
3. Spoken public comments using a smart phone will be accepted through
the teleconference meeting. To address the Council, download the
Zoom application onto your phone from the Apple App Store or Google
Play Store and enter the Meeting ID below. Please follow the
instructions B-E above.
4. Spoken public comments using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on
your phone so we know that you wish to speak. You will be asked to
provide your first and last name before addressing the Council. You
will be advised how long you have to speak. When called please limit
your remarks to the agenda item and time limit allotted.
https://zoom.us/join Meeting ID: 990 9847 5635 Phone: 1(669)9006833
NOT YET APPROVED
Resolution No. ____
Resolution Making Findings to Allow Teleconferenced Meetings Under California Government
Code Section 54953(e)
R E C I T A L S
A. California Government Code Section 54953(e) empowers local policy bodies to convene
by teleconferencing technology during a proclaimed state of emergency under the State Emergency
Services Act so long as certain conditions are met; and
B. In March 2020, the Governor of the State of California proclaimed a state of emergency
in California in connection with the Coronavirus Disease 2019 (“COVID-19”) pandemic, and that state
of emergency remains in effect; and
C. In February 2020, the Santa Clara County Director of Emergency Services and the
Santa Clara County Health Officer declared a local emergency, which declarations were
subsequently ratified and extended by the Santa Clara County Board of Supervisors, and
those declarations also remain in effect; and
D. On September 16, 2021, the Governor signed AB 361, a bill that amends the Brown Act
to allow local policy bodies to continue to meet by teleconferencing during a state of emergency
without complying with restrictions in State law that would otherwise apply, provided that the
policy bodies make certain findings at least once every 30 days; and
E. While federal, State, and local health officials emphasize the critical importance of
vaccination and consistent mask-wearing to prevent the spread of COVID-19, the Santa Clara County
Health Officer has issued at least one order, on August 2, 2021 (available online at here), that continues
to recommend measures to promote outdoor activity, physical distancing and other social distancing
measures, such as masking, in certain contexts; and
F. The California Department of Industrial Relations Division of Occupational Safety and
Health (“Cal/OSHA”) has promulgated Section 3205 of Title 8 of the California Code of Regulations,
which requires most employers in California, including in the City, to train and instruct employees
about measures that can decrease the spread of COVID-19, including physical distancing and other
social distancing measures; and
G. The Stormwater Management Oversight Committee has met remotely during the
COVID-19 pandemic and can continue to do so in a manner that allows public participation and
transparency while minimizing health risks to members, staff, and the public that would be present
with in-person meetings while this emergency continues; now, therefore,
NOT YET APPROVED
Th Stormwater Management Oversight Committee RESOLVES as follows:
1. As described above, the State of California remains in a state of emergency due to the
COVID-19 pandemic. At this meeting, the Stormwater Management Oversight Committee
has considered the circumstances of the state of emergency.
2. As described above, State and County officials continue to recommend measures
to promote physical distancing and other social distancing measures, in some
settings.
AND BE IT FURTHER RESOLVED, That for at least the next 30 days, meetings of the Stormwater
Management Oversight Committee and its committees will occur using teleconferencing technology.
Such meetings of the Stormwater Management Oversight Committee and its committees that occur
using teleconferencing technology will provide an opportunity for any and all members of the public
who wish to address the body and its committees and will otherwise occur in a manner that protects
the statutory and constitutional rights of parties and the members of the public attending the
meeting via teleconferencing; and, be it
FURTHER RESOLVED, That the Stormwater Management Oversight Committee staff liaison is directed
to place a resolution substantially similar to this resolution on the agenda of a future meeting of the
Stormwater Management Oversight Committee within the next 30 days. If the Stormwater
Management Oversight Committee does not meet within the next 30 days, the staff liaison is directed
to place a such resolution on the agenda of the immediately following meeting of the Stormwater
Management Oversight Committee.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
Staff Liaison Chair of Stormwater Management Oversight Committee
NOT YET APPROVED
APPROVED AS TO FORM: APPROVED:
City Attorney Department Head
Storm Water Management Oversight Committee
MEMORANDUM
Date: February 3, 2022
To: Honorable Finance Committee of the Palo Alto City Council
From: Members of the Storm Drain Oversight Committee
Subject: Review of Fiscal Year 2021 Storm Drainage Fund Expenditures
As directed by the City Council, the Committee met to discuss the Fiscal Year 2021 Storm
Drainage (Storm Water Management) Fund expenditures on Thursday, February 3, 2022. Prior
to the meeting, Public Works staff provided informational materials about the approved 2017
ballot measure and the proposed budget for the Committee’s review. During the meeting, staff
presented information and answered questions from the Committee members.
We have reviewed the expenditures for Fiscal Year 2021 and compared them with the provisions
of the Storm Water Management Fee approved by Palo Alto property owners in 2017. We find
that the attached spreadsheet describing the expenditures for Fiscal Year 2021 fairly summarizes
the use of the revenue generated by the Storm Water Management Fee and that the expenditures
are compatible with the provisions of the ballot measure. The Committee observed that the
available funds for innovative green infrastructure were not fully expended. The Committee
encourages staff to adjust and promote the innovative programs to achieve the City’s goals for
innovative green infrastructure.
Attachment A:
Stormwater Management Program – Fiscal Year 2021 Actual Expenditures
STORMWATER MANAGEMENT PROGRAM
Fiscal Year 2021 Actual Expenditures
(Amounts in 1000s, as of December 2021)
Adopted Budget Carry Forward Budget &
Adjustments to Fund Balance
Modified Budget
(incl. Carry Forward) Actual Expenses
Year 4 from Year 4 Year 4
FY 2021 FY 2020 FY 2021 FY 2021
Revenue Collected 7,909 - 7,909 7,957
Fee Revenue 7,635 - 7,635 7,735
Interest Earnings 153 - 153 146
Development Fees, Violation Fines, Other 121 - 121 76
Base Components 4,532 126 4,658 3,548
Flood Control Improvement 119 - 119 109
Engineering Support 328 - 328 90
Storm Water Quality Protection 1,276 91 1,367 1,181
Emergency Response 142 - 142 67
Administrative Support 1,044 - 1,044 1,000
Storm Drainage Maintenance 1,623 35 1,658 1,101
Project & Infrastructure 5,326 3,410 8,736 4,186
Capital Improvements Program 1,871 2,733 4,604 2,469
Recurring System Repair (SD-06101)1,822 374 2,196 375
Debt Service 949 - 949 947
Capital Program Engineering Support 179 - 179 179
Green Stormwater Infrastructure (GSI)380 220 600 197
GSI - CIP Design/Construction 250 150 400 150
GSI - Consulting Services 130 70 200 47
GSI - Other Unassigned Tasks - - -
Innovative Project 125 83 208 19
Innovative Project - GSI consulting Services 80 58 138 18
Innovative Project - Outreach, Rebates, Other 45 25 70 1
Total Expenses 9,858 3,536 13,394 7,734
1/25/2022
FEBRUARY 3, 2022
UPDATE: Slide 4 updated 2/14/22 www.cityofpaloalto.org
STORMWATER MANAGEMENT FUND
Financial Review
1
1
FY 2023 BUDGET PROCESS UPDATE
SWM Fee Revenue
•Proposed Increase (Dec-Dec CPI): 4.2%, +$312,295
Operating Expenses –Anticipated Adjustments
•Base Program –general increases, fee revenue alignment
•Maintenance –no changes
•GSI & Innovative Projects –no changes
Capital Expenses
•Planned reappropriations for GSI and Trash Capture Device
•Proposed: E Meadow Circle Connection to Adobe Creek
Pump Station (SD-27000)
4
FY 2022 PLANNED CIP PROJECTS
Capital Improvement Project Program FY 2021 Actuals FY 2022 Budget1
SD System Replacement & Rehabilitation
(SD-06101)375 2,294
Projects Identified from Ballot 2,469 3,857
Loma Verde Ave Trunk Line Improvements (#1, SD-19000)2,150 3
Corporation Way System Upgrades & Pump Station (#2, SD-21000)145 3,209
West Bayshore Road Pump Station (#4, SD-20000)169 595
West Bayshore Road Trunk Line Improvements (#3, SD-23000)5 50
Green Stormwater Infrastructure (SD-22001)2 501
Trash Capture Device Installation (SD-22002)3 613
1 Includes unspent funds that were carried-forward and/or reappropriated from FY 2021 to FY 2022
2 Budget for subsequent years of Green Stormwater Infrastructure project (SD-22001) to be reviewed during FY23 budget process.
3 Trash Capture Device Installation project (SD-22002) funded by Caltrans.
Funding Options for
Green Stormwater Infrastructure
Stormwater Management Oversight Committee
Project Update
February 3, 2022
1
Timeline
April 2022
Final SWMOC
Draft Final
Report
Now
SWMOC for Update and Input
April 2021 through January 2022
Four Meetings with Sub-Committee
February 4, 2021
Introduction to SWMOC
Staff Interview Process and Findings
May 2022
Optional City Council Presentation
2
GSI Background
Documents
NPDES Permit –Required GSI Plan
GSI Plan (2019)
Woodard-Curran Analysis (2019)
Stormwater Management Fund (SWMF)
Blue Ribbon Committee (2016)
Ballot Measure (2017)
SWMOC (2017)
3
Existing funding capacity
O&M Cap GSI IP
O&M 56%
Capital 44%
GSI Projects 5.25%
Innovative Programs 1.75%
4
Public
Regulated
(required
treatment)
Private
Regulated
(required
treatment)
Public
Non-
Regulated
Private
Non-
Regulated
Context for GSI
Commercial &
Hi-Density Res
e.g., Southgate;
Charleston-Arastradero
Self-
Funded
5
Parcel-based
Facilities;
Some Road Projects
MRP 3.0 Retrofit
Requirements
is blurring lines
Required thru CPA
ordinance or
discretionary; potential
alt. compliance
6 Starting Point // Woodard-Curran Analysis
Thorough List of
Options
Descriptions
Pros & Cons
Applicability for
Palo Alto
Literature Review7
26 Separate Documents
Case Studies
Reports
Articles
Presentations
Keyed Into Agenda Items
1. Overview
2. New Money
3. Development Funding
4. Leveraging Existing Resources
5. Other Strategies
Recommended Action Plan
Spoiler Alert..!!!
No magic solutions
New money is longshot
Most simply help stretch
existing resources
O&M Funding still scarce
Three priority levels
Some are already ongoing
Near-and Long-Term Actions
8
Pro
a
c
t
i
v
e
Op
p
o
r
t
u
n
i
s
t
i
c
Dis
c
a
r
d
f
o
r
n
o
w
Co-Benefit CIP Projects
Rebate Program
Strategic Partnerships
Maintenance Manual
Confirm Regulatory Fees
Grants
Alternate Compliance
Other Partnerships
Assessment Districts
Impact Fee
P3 / Pay-for-Performance
Green Bond Financing
Approach
PROACTIVE
APPROACHES
Co-Benefit Projects
Incentive Programs
Strategic
Partnerships
Operations Manual
Regulatory Fees
9
Co-Benefits with Other CIP Projects
Integration of GSI with other Capital Projects
Pros
Least expensive method
Already in place
Cons
Does not pay for O&M
Actions
Include GSI and O&M managers in planning
Consider 24-month plant establishment period to kick-
start O&M
Conduct post-project audit to aid future planning and
O&M practices
10
GSI Costs
Study of 127 GSI Projects
Road Construction is
consistently lowest (dark
blue)
GSI is co-benefit with
other road project
elements
Cost efficiency is
greatest
Green Roof is most costly
Treats only the planted
area
High maintenance
costs
11
Rebate Programs for Private Property
Modify current rebate program
Pros
Structure already in place
Cons
Existing program not being utilized as hoped
Actions
Consider rolling-over surplus funds to projects or O&M
Consider engaging a non-profit entity to manage
program and enhance public participation
12
Strategic Partner Program
Partnerships with non-profit entities and other potential volunteer groups
to accomplish GSI goals
Pros
Access to
Volunteer and other community groups to work on GSI goals
Collaborative grant efforts
Entities can manage programs sometime using volunteer workforce
Expand and promote public awareness for GSI
Cost-effective
Cons
May require contract costs and management
Actions
Choose a pilot program (e.g., Southgate GSI assessment)
Consider expanding to other programs (e.g., Rebate Program, “adopt
a rain garden”, etc.)
13
GSI Operations Manual
Manual promised in GSI Plan (2019); is now underway
Actions
Include SOPs for either in-house or contractor
implementation
Include draft specifications for bidding
Include life-cycle requirements (and cost estimates)
Include monitoring and reporting requirements
14
Confirm Regulatory Fees
Actions
Evaluate Master Fee Schedule for GSI-related fees
Confirm full cost recovery
Confirm that fee revenue is allocated appropriately
within the SWMF
[ NOTE: there is no indication of current deficiencies ]
15
OPPORTUNISTIC
APPROACHES
Grants
Alternate
Compliance
Other Partnerships
Assessment Districts
16
Grants
Secure grant funding for various projects
Pros
Supplemental funding for projects
Matching fund requirements can be met with SWMF
Non-profit entities are valuable partners in finding / securing
grants
Cons
Grant writing and management require specialty resources
Competitive environment –results not guaranteed
Grant objectives do not always align with City projects
Does not fund O&M
Actions
Seek out grant opportunities -possibly through strategic
partnerships
Coordinate GSI projects with grant programs
17
Alternate Compliance
Developer to build GSI off-site or contribute funding
Pros
City can require a 2-to-1 match ratio (or 1.5 –to-1)
Should include >30-year life-cycle cost payment
Consider cash-in-lieu on a case-by-case basis to allow
more flexibility for implementation
Cons
Opportunities may be scarce
Need potential sites / shovel-ready projects
Timing may not be opportune
Long-term management of program
18
Actions
Monitor other agencies’ use of Alternate Compliance
Develop guidelines
Develop list of candidate sites
Other Partnerships
Join forces with other public agencies to extend reach of City
GSI program and realize efficiencies
Pros
Sharing resources can lower costs or open more
opportunities
Opportunities for more public exposure & awareness
Cons
Beneficial opportunities may be scarce
Matching priorities, timing & funding may be difficult
Actions
Confer with SCVURPPP and neighboring agencies about
opportunities
19
Assessment Districts
Self-funding zones approved by local property owners for
specified services or improvements
Pros
Can be limited to GSI or can extend to multiple services
Works best in neighborhood setting
Well suited for O&M
Cons
Requires 50%+ vote of property owners
Difficult to match the right locale and services
Set-up and administrative requirements can be costly
Actions
Develop list of potential neighborhoods and services /
improvements
20
SET ASIDE
FOR NOW
Development
Impact Fee
P3 or Pay-for-
Performance
Green Bond
Financing
21
Approaches Not Feasible (mostly)
Development Impact Fee
Growth in traffic leads to growth in road-borne pollution
Develop fee to fund road-based GSI
Not been done before
Public-Private Partnership (P3) or Pay-for-Performance
Contract with private team for design, build, finance & maintain
Not practical for small-scale programs
Green Bond Financing
Some bond pools favor “green” projects –possible better interest
rates
City cannot use long-term financing with sunset provision on
SWMF-Projects
22
Action
Plan
Timeline23
First 6 months
Begin including GSI and O&M managers
in CIP planning meetings
Explore CIP contract provisions for 24-
month plant establishment care
Consider modifications to Rebate
Program (e.g., transfer surplus funds to
projects or O&M, hand management
over to non-profit, etc.)
Consider pilot Strategic Partnerships with
non-profit or other community entity
Maintenance Manual –consider
incorporation of additional elements
Action Plan Timeline (continued)
Next 12 months
For CIP projects, conduct post-construction audit of
GSI costs and efficacy
Implement modifications to Rebate Program
Review regulatory fees, verify cost recovery and
revenue assignment
Explore grant opportunities and identify grant-writing
resource
Alternate compliance –monitor programs of
neighboring agencies
‘Explore other partnership opportunities
Identify potential Assessment District zones
24
Action Plan Timeline (continued)
Beyond
Continue GSI planning and post-project audits for CIP
projects
Apply for grants as applicable
Develop project candidate list for alternate
compliance
Develop guidelines for alternate compliance
implementation
25
Budget
Implications26
Longer Plant Establishment period on GSI
projects will require additional funding
(project cost)
Strategic partnerships
may involve contract
costs
Good return on
investment
possible
Maintenance Manual modifications
may require additional costs
Outsourced grant-writer would be
additional cost
Maintenance Funding
Challenge
O&M funding not singled out in
SWMF process
Growing inventory of GSI is
becoming budget burden
Will continue to grow
Large portion of current costs are
borne by General Fund
Can Expenditure Plan be modified
to carve out O&M niche..??
Legal constraints –promise to
voters
Future projects to include O&M
funding
Limited SWMF resources already27
Next Steps28
Gather
Committee
Feedback
Complete
Draft Report
Bring back to
Committee in
April
Consider presentation to City Council
Project, Priority, or Goal Benefit, if completed
Mandate by State or Local Law and
approved by City Council?
Policy Update as Directed by the City
Council?Timeline for Completion Resources Needed Measure of Success
Track and monitor 2017 Ballot Measure,
which covers 13 Capital Projects. This
workplan focuses on 3 projects and 1
completed project.Reduced ponding and flooding Y Y 2032 Staff support Completion of projects
Environmental protection and
sustainability including regulatory and
compliance goals.
Regulatory compliance in alignment with the
City's policy on sustainability Y Y Ongoing Staff support
Meeting sustainability goals
and compliance with
stormwater regulations
Track and monitor implementation of
Green Stormwater Infrastructure (GSI)
Plan.
Improved water quality and environmental
enhancement Y Y Ongoing
Staff support, Sub-committee
for financing GSI
Increased acreage of
stormwater treated through
GSI features
Name of Project, Priority, or Goal
Priority 1: Urgent
(within 6 months)
Priority 2: High
(within the year)
Priority 3: Medium
(within 2 years)
Priority 4: Low
(beyond 2 years)
Track and monitor 2017 Ballot Measure,
which covers 13 Capital Projects. This
workplan focuses on 3 projects and 1
completed project.
Review completed design for 3 proposed
projects to be constructed within the next 3
years.
Track and monitor construction progress on
Corporation Way System Upgrades & Pump
Station (SD-21000).
Track and monitor construction progress on
W Bayshore Road Pump Station (SD-20000).
Track and monitor construction
progress on W Bayshore Road
Trunk Line Improvements (SD-
23000).
Environmental protection and
sustainability including regulatory and
compliance goals.
1) Committee reviews proposed Stormwater
Permit and comments as needed.
2) Continue to promote stormwater rebate
program (including rain barrels).
3) Communications and outreach.
1) Review action plan to meet regulatory
requirements for trash reduction and review
plans for the Embarcadero Trash Capture
Project.
2) Where possible, consider emerging
residential and commercial stormwater
management technologies and techniques.
3) Provide opportunities for individual
committee members to surface emerging
issues.
Review the changes to the stormwater
ordinance to reflect updated Municipal
Stormwater Permit requirements.
Review trash reduction actions
formulated by action plan.
Track and monitor implementation of
Green Stormwater Infrastructure (GSI)
Plan.
1) Review Greening Parking Lots Project.
2) Continue Southgate Greening Project.
3) Support completion of GSI at Bike Bridge
Project.
1) Review GSI feature at Hopkins near
Rinconada Park.
2) Review EPA grant-funded Greening
Parking Lots Project with staff.
1) Review and comment on tool to measure
impervious surface throughout City.
2) Review and comment on GSI
specifications.
3) Support the Greening Parking Lots Project.
Review GSI Maintenance and
Monitoring Manual.
Approved Projects,
Priorities, & Goals
Prioritize Projects,
Priorities, & Goals
Stormwater Management Oversight Committee (SWMOC)
Purpose: The Stormwater Management Oversight Committee reviews the projects, programs and expenditures that are funded by the Stormwater Management Fees
including proposed stormwater management capital improvements and confirms their conformity to the 2017 ballot measure.
FY 2022 SWMOC Workplan