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Home My WebLink About2021-06-03 Stormwater Management Oversight Committee Agenda PacketStormwater Management Oversight Committee Agenda 1 Thursday, June 3, 2021 1 pm to 3 pm Special Meeting ****BY VIRTUAL TELECONFERENCE ONLY*** https://zoom.us/join Meeting ID: 990 9847 5635 Phone: 1(669)9006833 Pursuant to the provisions of California Governor’s Executive Order N-29-20, issued on March 17, 2020, to prevent the spread of Covid-19, this meeting will be held by virtual teleconference only, with no physical location. Agenda posted in accordance Government Code Section 54954.2(a) or 54956. PUBLIC COMMENT Members of the public who wish to participate by computer or phone can find the instructions at the end of this agenda. To ensure participation in a particular item, we suggest calling in or connecting online 15 minutes before the item you wish to speak on. Call to Order (5 min) Oral Communications (5 min) Members of the public may speak to any item NOT on the agenda. A reasonable time restriction may be imposed at the discretion of the Committee Chair. Old Business (5 min) 1.Approval of Minutes from the April 1, 2021 and May 6, 2021 Stormwater Management Oversight Committee Meeting (5 min) New Business (90 min) 1.Welcome new committee members and elect Chair and Vice Chair of the committee (5 min) 2.Staff Update on FY 22 Final Budget (12 min) 3.Staff Update on Matadero Creek Oil Spill (10 min) 4.Staff Update on CIP Projects (10 min) 2 June 3, 2021 5.Staff Update on Caltrans Trash Control Device (10 min) 6.Review Final Workplan (13 min) 7.Staff Update on EPA Grant (10 min) 8.Staff Update on Stormwater Rebate Program (10 min) 9.Staff Update on GSI Program (5 min) Committee Member Comments and Announcements (10 min) Tentative Agenda Items for Future Meetings and Review Action Items (5 min) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. Public Comment Instructions Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1.Written public comments may be submitted by email to the staff liaison, Karin North at karin.north@cityofpaloalto.org. 2.Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully. A.You may download the Zoom client or connect to the meeting in browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. B.You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. C.When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. D.A timer will be shown on the computer to help keep track of your 3 June 3, 2021 comments. 3.Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B-E above. 4.Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. https://zoom.us/join Meeting ID: 990 9847 5635 Phone: 1(669)9006833 1 April 1, 2021 Thursday, April 1, 2021 1 pm to 3 pm Special Meeting ****BY VIRTUAL TELECONFERENCE ONLY*** https://zoom.us/join Meeting ID: 990 9847 5635 Phone: 1(669)9006833 Pursuant to the provisions of California Governor’s Executive Order N-29-20, issued on March 17, 2020, to prevent the spread of Covid-19, this meeting will be held by virtual teleconference only, with no physical location. Agenda posted in accordance Government Code Section 54954.2(a) or 54956. Committee Members Present: Bob Wenzlau, Dena Mossar, Hal Mickelson, Peter Drekmeier, Ron Owes, David Bower, and Marilyn Keller Committee Members Absent: None Public Members Present: Joe Teresi Staff Present: Karin North, Joanna Tran, Pamela Boyle Rodriquez, Loretta Olmos, Julie Weiss, Holly Boyd, and Michelle Nelson PUBLIC COMMENT Members of the public who wish to participate by computer or phone can find the instructions at the end of this agenda. To ensure participation in a particular item, we suggest calling in or connecting online 15 minutes before the item you wish to speak on. Call to Order (5 min) 1:03PM Oral Communications (5 min) Members of the public may speak to any item NOT on the agenda. A reasonable time restriction may be imposed at the discretion of the Committee Chair. •No comments from members of the public. •Commissioner David Bower thanked Commissioner Peter Drekmeier for including committee on his work with the Bay Area Water Initiative. •Commissioner Hal Mickelson rearranged agenda to first cover comments/issues raised from Wednesday night’s committee member training Storm Water Management Oversight Committee Minutes 2 April 1, 2021 Committee Member Training Comments (10 minutes) •Commissioner Hal Mickelson – Handbook for City Boards/Committees/Commissions requires the preparation of a workplan. SWOC need to generate a workplan with the reports that are needed to be reviewed and an affirmation that the spending is made within the terms. (Agenda Items 1-3). Other part of workplan is to look for opportunities and incentives to promote green practices and green infrastructure (may cover 2/3 of a page in workplan). •Commissioner Hal Mickelson – asked for two volunteers to form a subcommittee to compose a workplan and to schedule a short special meeting with this group in 3-5 weeks to approve the workplan. Note: this year the workplan is due April/May, and in future years Feb/March. •Commissioner Ron Owes – During the meeting it was discussed that there were many conflicts of interests in some Commissions and this should be stated in the workplan. Members should be qualified and not have any special interests of their own. •Commissioner Hal Mickelson – Requested volunteers for a two- person workgroup who will work with City Staff Karin North in developing a workplan. A short special meeting will be scheduled to approve of the workplan. o Commissioner David Bower makes the motion and Commissioner Dena Mossar seconds. •Commissioner David Bower distinguished this is an ad hoc subcommittee (less than one-year and does not require notice for meetings). City attorney distinguished this ad hoc subcommittee is different from a standing subcommittee. Motion to form an ad hoc subcommittee with two people that work with a City Staff. o All Commissioners agree to form a subcommittee. o Volunteers to be on subcommittee: Commissioner Hal Mickelson and Commissioner Bob Wenzlau o Commissioner Hal Mickelson read comments from the two training sessions. “What is a Council liaison?” Council Liaison is the elected member of City Council that wants to liaise with the Committee. ▪City Staff Karin North– currently do not have a Council Member assigned, but can put in an ask in the workplan. ▪Commissioner Hal Mickelson – requested to add in the 3 April 1, 2021 workplan “we are eager to have the involvement of a Council Liaison at an early meeting.” •Commissioner Hal Mickelson - Another comment raised in the meeting, “City Utility Commission has an overlapping jurisdiction with SWOC. City Utility Commission reviews the budget for each of the Utility funds, and SWOC is a utility fund. Do we need to ask the chair of the Utility Commission or a staff member for the Utility Commission on how to sort this out?” o Commissioner Ron Owes – stated the Utility Commission meets monthly o Commissioner David Bower- commented the Historic Resource Board liaises with the Architect Review Board and it is important to note that SWOC should not be overwritten by Utility Advisory Board, but also need to follow up with Committee with any changes. o Commissioner Bob Wenzlau – This issue should be clarified in the workplan to bring it to the attention of Council ▪Commissioner Hal Mickelson – will send an email to City Manager Ed Shikada, City Staff Karin North and copy Commissioner Bob Wenzlau, noting this overlap. ▪Commissioner Dena Mossar– commented that SWOC is not a committee with budgetary authority, but just oversees the budget to make sure spending is being done properly. •Commissioner Hal Mickelson– Confirmed the two charters do not overlap. ▪City Staff Karin North– Clarified stormwater management fee is not typically commented on during Utility Commission meetings. Stormwater management fee is bundled in with all the rates and since Utility charges the rates, stormwater is included. All utility rates are discussed at the UAC meeting. Staff report going to Finance Committee on April 20th. Place in the workplan the expectations that UAC knows about the rate increase and if any changes happen to communicate to SWOC. •Commissioner Bob Wenzlau—commented that the training on microaggression was a good/important part of the training •Commissioner Hal Mickelson— will send out a copy of the Rosenberg rules of order to replace Robert Rules of Order. Will also confirm statement from the Committee Chairs meeting with Molly Stump that if a motion has a second, then a record is needed of all Committee member names on “yes” and “no” votes. Cannot record 4 April 1, 2021 that the motion was passed with a majority. •Commissioner Bob Wenzlau– commented on the need to execute the handbook but questioned what the methodology was and what needs to be signed. o Commissioner Hal Mickelson will follow up with answer. o Commissioner Marilyn Keller commented a page is signed electronically (page 4 or 5) and submitted. o •Commissioner Marilyn Keller—commented on previous UAC discussion that that not much was mentioned regarding stormwater budget in the past o City Staff Karin North— UAC has no authority over budget, but because rates are being discussed, it is added to the meeting. Old Business (5 min) 1.Approval of Minutes from the February 4, 2021 Storm Water Management Oversight Committee Meeting (5 min) •Updates made and approved. New Business 2.Staff Presentation on FY 22 Proposed Budget and Obtain Approval from Committee (35 min) City Staff Karin North presenting for Jamie Perez o Stormwater fee revenue proposed increase 2% and aligned with ballot that passed and subject to Council approval. o Operating anticipated adjustments in base program (general increases, fee revenue alignment), no changes in maintenance and GSI and innovative projects. o New: Capital includes all proposed projects in the ballot, and this year proposed recurring project to fund GSI projects and incorporate GSI features into other City CIP projects. o Overview of proposed budget- revenue collected went up slightly every year. ▪Proposed revenue is around $8mil ▪No capital update at this meeting. ▪Loma Verde project is completed ▪Reoccurring repairs to storm drain system. 5 April 1, 2021 ▪Commissioner Peter Drekmeier- question on the deficit in the years 2019-2022 •City Staff Karin North— City borrowed money and need to pay off by FY 2024. GSI Budget Plan (City Staff Karin North) o Commissioner Bob Wenzlau—Council is planning on scaling back CIP projects back by 25%. How will GSI be managed when Council is scaling back City budget? ▪City Staff Karin North— Stormwater money can only go to stormwater funds, specifically green stormwater infrastructure. However, Council may propose something else. o Commissioner Peter Drekmeier—In our report to Council do we explain the true-up issue to preempt any issues about the deficit? ▪City Staff Karin North— Yes o Commissioner Ron Owes– Will the high number of large projects affect City revenues? ▪City Staff Karin North— Staff will confirm and report back at the next meeting o Commissioner Ron Owes—Will there be stormwater impacts from these large projects that have wall to wall concrete and no setbacks? ▪City Staff Pam Boyle Rodriguez– There is a process in place where City stormwater team reviews all projects, except small home improvement projects. Staff confirms all projects comply with stormwater permit and no sediments erode offsite. All projects must integrate stormwater management within that project. o Commissioner Peter Drekmeier—San Francisco has a non- potable water reuse ordinance where new developments over a certain size capture stormwater for onsite use and require recycling of water onsite. Committee may recommend this to the City in the future as the “one water” concept pulled together in one ordinance. ▪City Staff Karin North– staff is already looking into the concept of “one water approach” with the Utilities Department. The San Francisco ordinance and requirements are different because there is a combined sanitary sewer and stormwater system. However, Palo Alto staff are looking into how to capture stormwater and repurpose it, all of which is described in the GSI plan. ▪City Staff Pam Boyle Rodriguez– staff is also planning on updating the stormwater ordinance next year. Staff will provide an update of this in a future meeting. Staff is waiting 6 April 1, 2021 for new permit to come out for RWQCP to do the ordinance all at once. ▪Commissioner David Bower— requested to add Stormwater Ordinance to the agenda of a future meeting. ▪City Staff Pam Boyle Rodriguez– Staff is doing a large marketing approach for the rebate program when the website is live. Ads will be live around April, and a UBI will be sent out in partnership with Utilities Departments. 3.Staff Update on GSI Funding Analysis Workgroup (5 min)— City Staff Pam Boyle Rodriguez o Staff is working with a consultant to determine best way to move forward and will reach out to the committee members that volunteered to be on the workgroup. Meetings will be 1-1.5 hours long. ▪The small committee workgroup will discuss funding options for the fee. o Commissioner Hal Mickelson—Workgroup will be a “Temporary Ad Hoc Committee” (less than one year) ▪New Ad Hoc Committee members: Commissioners Dena Mossar and David Bower •Commissioner Dena Mossar term expired and is not sure if she could be on committee. o Commissioner Hal Mickelson— Workgroup can co-opt nonmembers o Staff to confirm with City Clerk Office if Commissioner Dena Mossar can participate in Ad Hoc Temporary Subcommittee as a non- committee member and a “co-opted former committee member” ▪Commissioner Hal Mickelson—"We are confirming as part of this discussion that the members of this workgroup will soon receive possible dates and structure moving forward. The workgroup members are David and Dena, subject to staff confirming with the City Clerk that members can participate as members of the public and a co-opted member of the committee that is a former member” 4.Staff Update on Municipal Regional Stormwater Permit Renewal (10 min) City Staff Pam Boyle Rodriguez •Current permit expired last calendar year and was extended to July 2022 because update of Permit 3.0 7 April 1, 2021 •Draft is out and staff at cities countywide are providing comments •Draft permit language is more stringent with more requirements. Once made public, City staff will come back to SWOC and provide details on permit. Through discussion with the Water Board, Staff are hopeful to adjust the language to be more feasible for the cities. o Tentative Order Release is when the permit will be made public: ~July 2021 (early summer 2021). ▪Environmental groups and the public can provide comments to members of the Water Board •July 22: permit becomes effective. o June meeting: staff will bring this back to Committee and open discussion to adjust resources accordingly. Committee Member Comments and Announcements (10 min) •City Staff Karin North– staff announcement: Assistant Public Works Director Phil Bobel will be retiring and work part-time for the City. Last day is May 7th. o Commissioner Peter Drekmeier - campaign to get the RWQCP named after Phil or Embarcadero Way. This would be a City decision (2 or 3 Council members will write a Colleague’s Memo). Peter will talk to Bob and brainstorm an idea to bring up with the committee. o Commissioner Hal Mickelson—add this topic to the next regularly scheduled meeting, not special meeting. o City Staff Karin North – Resolution for Phil Bobel will be May 3rd •Commissioner Hal Mickelson— announcement to sign form that Commissioners reviewed handbook and will send out Rosenburg Rules of Order. •Commissioner Peter Drekmeier– commented on news of Biden/Harris infrastructure package; are staff thinking about this and how Palo Alto can receive funding for projects? o City Staff Karin North– staff are aware and are looking into how to capitalize on this. Most funding will be for business revitalization. If more information available, will add this topic to the next regular meeting agenda. •Commissioner David Bower— requested for a later in the afternoon meeting 8 April 1, 2021 o City Staff Karin North – will send an email request to Commissioners for Thursday May 6th at 3pm to discuss the chief agenda item, approval of workplan •Commissioners reviewed Committee Memo on FY 2022 Proposed Budget o Commissioner David Bower moved to adopt language in Committee Memo on FY 2022 Proposed Budget. No changes were made. Commissioners Peter Drekmeier, Hal Mickelson and Marilyn Keller seconded the motion. Commissioners Dena Mossar and Ron Owes had left the meeting. •Commissioner Peter Drekmeier made a motion to adjourn meeting with appreciation for Joe’s work for the Stormwater Committee. o Marilyn, peter, Hal and David voted in favor in honor and recognition to the accomplishments of former City Staff Joe Teresi. Tentative Agenda Items for Future Meetings and Review Action Items (5 min) •Ad hoc subcommittee workplan •Ideas to honor for Phil Bobel •Biden/Harris infrastructure package •June meeting: MRP 2.0 update Adjournment: 2:17pm 9 April 1, 2021 AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. Public Comment Instructions Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1.Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully. A.You may download the Zoom client or connect to the meeting in browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. B.You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. C.When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. D.A timer will be shown on the computer to help keep track of your comments. 2.Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B-E above. 3.Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. https://zoom.us/join Meeting ID: 990 9847 5635 Phone: 1(669)9006833 1 May 6, 2021 Thursday, May 6, 2021 3 pm to 4:30 pm Special Meeting ****BY VIRTUAL TELECONFERENCE ONLY*** https://zoom.us/join Meeting ID: 990 9847 5635 Phone: 1(669)9006833 Pursuant to the provisions of California Governor’s Executive Order N-29-20, issued on March 17, 2020, to prevent the spread of Covid-19, this meeting will be held by virtual teleconference only, with no physical location. Agenda posted in accordance Government Code Section 54954.2(a) or 54956. PUBLIC COMMENT Members of the public who wish to participate by computer or phone can find the instructions at the end of this agenda. To ensure participation in a particular item, we suggest calling in or connecting online 15 minutes before the item you wish to speak on. Committee Members Present: Dena Mossar, Ron Owes, Hal Mickelson, Peter Drekmeier, Bob Wenzlau Committee Members Absent: David Bower, Marilyn Keller Public Members Present: none Staff Present: Karin North, Joanna Tran, and Jamie Perez Call to Order (5 min) 3:14pm Oral Communications (5 min) Members of the public may speak to any item NOT on the agenda. A reasonable time restriction may be imposed at the discretion of the Committee Chair. Old Business (5 min) 1.Approval of Minutes from the April 1, 2021 Stormwater Management Oversight Committee Meeting (5 min) i.Postponed approval of the minutes to the next regular meeting until all members are present. Stormwater Management Oversight Committee Minutes 2 May 6, 2021 New Business (55 mins) 2.Discuss Boards, Commissions, and Committee (BCC) Workplan (55 min) i.Staff provided a draft workplan for Committee members to review and update Commissioners begins review on workplan purpose 1.Bob Wenzlau– mentioned Council’s invitation to think bigger (i.e. working on One Water and other water concepts). a.Ron Owes– Major goals the cities voted on – climate change, etc. Should we conform to those goals? Look at other things to broaden what we look at. (i.e. going away from black concrete to white concrete to provide reduction in temperature, City of Los Angeles). b.Dena Mossar– Committee job is not to make extra work for staff. Although the Council expressed interest broadening goals, it was not an official action from Council and not an official request for Committee to do that. Committee needs to be very cautious, because staff has their own workplan that needs to be accomplished, and staff cannot accommodate all requests from the SWOC. c.Bob Wenzlau– asked if SWMOC has a Council liaison? i.City Staff Karin North – Council liaison request needs to be put into the workplan. It is helpful to have a Staff liaison bring information to Council. If staff is already working on projects that Committee members are interested in, we can bring that team in to give a presentation, but we do not need to put it in the workplan 3 May 6, 2021 Committee review projects, priorities and goals 1.Bob Wenzlau– requested to include rain barrels in “innovative projects” but also update the wording from “innovative projects” to “conservation”. These are projects that can be done to have an outward benefit in stormwater management. “Innovative” does not make it sound very central to our program. (Example: “Zero Waste has a program that explores different methods, but we do not explore Zero Waste”). d.Dena Mossar– asked if staff have the bandwidth to work on this i.City Staff Karin North – answered, “Budget cuts have impacted some of our support. The same staff that works on SCAP works on stormwater tasks, but if this is a priority for the community, staff can look into it.” e.City Staff Jamie Perez— Clarified that the workplan is reviewed each June by Council and should list up to three priorities that the committee has capacity to work on in the next two years. We can be more descriptive on how to complete these priorities, but the focus of the work must be done within the next two years. Scheduled to go back to Council each year on what was completed, and what to add in the next year. f.Dena Mossar and Hal Mickelson wordsmith the following language, “Regulatory and compliance goals including where possible consideration of emerging stormwater management and sustainability technologies and techniques.” g.Bob Wenzlau – stated naming a goal as “regulatory and compliance” is important. Rather than that be the title, this row could read “environmental protection and sustainability goals” with sub-row as “compliance obligations with innovative approaches” h.Bob Wenzlau– commented he would like to see the residential rain barrel program working within the next 6 months. Wants to add this on the workplan. i.Dena Mossar – commented concern that the document is being used to highlight individual requests. 2.Bob Wenzlau – commented he would like to see staff come up with wording for workplan and then send to Committee for review and comment. a.Hal Mickelson to work on workplan with Karin North and then circulate this for review by the group. i.Bob Wenzlau – commented he would like to highlight outreach and communication methods (i.e. website and other outreach) ii.Peter Drekmeier – commented he would like to highlight chloramine from washing cars and emptying pools in the workplan. There is a section of downtown, south of Forest with auto yards, that stormwater goes to RWQCP. Do we want to consider doing this in other areas of the City, especially now that this water be used for purple pipe? We should consider the quality of the water going into GSI. iii.Hal Mickelson – stated the Committee needs a workplan that is feasible to start in the next six months and approved of quickly based on the actions determined 4 May 6, 2021 5 May 6, 2021 today. We can’t go into the level of detail based on today’s discussed ideas. Suggested the Committee should add all the items discussed to the agenda of a future regular meeting. iv.Dena Mossar: stated the workplan may not need the specific details of Committee member’s concerns, but rather a goal for the Committee to identify. This should be communicated to the Council once a year, these are issues that haven’t been addressed and are pertinent to stormwater. The Committee frequently adds to the agenda emerging issues. This will allow Committee members to address their concerns without putting it on the workplan. v.Hal Mickelson and Karin North – will work on workplan and add “outreach and surfacing emerging issues”. Tentative Agenda Items for Future Meetings and Review Action Items (5 min) Adjournment 4:17pm AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. Public Comment Instructions Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1.Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully. A.You may download the Zoom client or connect to the meeting in browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers 6 May 6, 2021 including Internet Explorer. B.You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. C.When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. D.A timer will be shown on the computer to help keep track of your comments. 2.Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B-E above. 3.Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. https://zoom.us/join Meeting ID: 990 9847 5635 Phone: 1(669)9006833 FY 2022 PROPOSED BUDGET •Reviewed and recommended by Finance Committee in May •Scheduled to go to City Council in June for adoption SWM Fee Revenue •Proposed Increase: 2.0% •Based on Dec-Dec CPI for region Operating: FY 2022 Proposed Operating Budget •Base Program –general increases, fee revenue alignment •Maintenance –no change •GSI & Innovative Projects –no change Capital: FY 2022-2026 Proposed Capital Budget •Recurring project to fund GSI projects and incorporate GSI features into other City projects GSI PRELIMINARY PLAN FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted FY 2021 Projection FY 2022 Proposed FY 2023 Projection Green Stormwater Infrastructure 376 3 380 305[1]380 380 CIP Design/Construction 330 -250 150[2]150 150 Consulting Services 46 3 130 155 85 85 Other Unassigned Tasks ----145 145 Innovative Projects 1 61 125 84[1]125 125 GSI Consulting Services --80 58 80 80 Outreach --20 -20 20 Rebates 1 3 25 26 25 25 Other Unassigned Tasks ------ [1]Includes remaining/unspent funds carried forward and reappropriated from the previous fiscal year. [2]Funds to be transferred to Rinconada Park Improvements project (PE-08001) to fund implementation of GSI features. FY22 PLANNED CIP PROJECTS Capital Improvement Project Program FY 2021 Adopted FY 2022 Proposed SD System Replacement & Rehabilitation (SD-06101)1,822[1]1,882 Projects Identified from Ballot 1,871[1]3,793 Loma Verde Ave Trunk Line Improvements (#1, SD-19000)-[1]- Corporation Way System Upgrades & Pump Station (#2, SD-21000)1,655 3,355 West Bayshore Road Pump Station (#4, SD- 20000)167 438 West Bayshore Road Trunk Line Improvements (#3, SD-23000)49 - Green Stormwater Infrastructure (SD-22001)[2]501 [1] Does not include remaining/unspent funds carried forward or reappropriated from the previous fiscal year. [2]Budget for subsequent years of Green Stormwater Infrastructure project (SD-22001) to be reviewed during FY23 budget process. FY22-FY26 PLANNED CIP PROJECTS Capital Improvement Project Program FY 2020 Adopted FY 2021 Adopted FY 2022 Proposed FY 2023 Projection FY 2024 Projection FY 2025 Projection FY 2026 Projection SD System Replacement & Rehabilitation (SD-06101)424 1,822 1,882 464 478 -- Projects Identified from Ballot 2,798 1,871[1]3,793 1,953 1,390 1,017 1,493 Loma Verde Ave Trunk Line Improvements (#1, SD-19000)2,386 -[1]----- Corporation Way System Upgrades & Pump Station (#2, SD-21000)206 1,655 3,355 ---- West Bayshore Road Pump Station (#4, SD-20000)206 167 438 917 --- West Bayshore Road Trunk Line Improvements (#3, SD-23000)-49 -1,036 1,319 -- East Meadow Drive System Upgrades (#7, SD-22000)----71 725 - Louis Road System Upgrades (#11, SD- 24000)-----292 1,493 Green Stormwater Infrastructure (SD- 22001)[2]501 ---- [1] Does not include remaining/unspent funds carried forward or reappropriated from the previous fiscal year. [2]Budget for subsequent years of Green Stormwater Infrastructure project (SD-22001) to be reviewed during FY23 budget process. Storm Drain Rehabilitation and Replacement Project June 3, 2021 1 Overview •Public Works Public Services Division identified pipes that are failing during regular maintenance procedures. •Pipes are broken, cracked or rusted. •Over 60 sections of pipe identified. •Categorized by severity of condition. •Project only includes pipe to be repaired or rehabbed that is not part of the CIP list. 2 Project Scope of Work •Corrugated metal pipe (CMP) •Installed between 1940 –1980 •Rust and tree roots •Concrete pipes •Broken, cracks and tree roots •10-inch pipe •Broken and tree roots •Replaced with 12-inch pipe to meet minimum Storm Drain Design Standards 3 W Charleston Rd •Pipe to be repaired •Overlaps with construction timeline of another City project •Coordinated with Streets group and now is part of Charleston Arastradero Corridor Phase 3 project •Saves time and eliminates coordination between multiple contractors 4 Improvement Options •Regular maintenance, root cutting, flushing •Cured in Place Pipe (CIPP) Lining •Trenchless method •Pipe replacement •Requires trenching Image Source: US Trenchless 4 REHABILITATION vs REPLACEMENT Considerations: •Pipe Conditions •Materials •Roots •Holes •Cracks Caltrans/City Trash Capture Partnership Meeting Regulatory Requirements and Keeping SF Bay Healthy Project Overview •MRP requirements: reduce trash by 100% or “no adverse impact to receiving waters” by 2022; Water Board will extend to 2025 •Palo Alto status -June 2020 @ 80%; w/ project, increases to 85% •Caltrans receives trash reduction credit by funding municipal projects •Caltrans funding –up to $613,000 for design and construction of trash capture device •City to lead project, will be reimbursed Proposed Trash Capture Device Location Project Drainage Area PA: 189 ac Caltrans: 21 ac Project Cost Estimate Phase Cost Funding Agency Preliminary Design $7,500 (final)City Final Design $105,000 (est.)Caltrans Construction $493,000-508,000 (est., equipment dependent)Caltrans Maintenance (over 50 yrs.)$272,000 (est.)City Next Steps •City Council, 6/14/21: adopt resolution to enter agreement •Caltrans Cooperative Implementation Agreement finalized •Formal RFP Released ~ August •Project Kickoff ~ October •Final Design: Feb 2022 •Construction: Summer 2022 •Project Completion: October 2022 Project, Priority, or Goal Benefit, if completed Mandate by State or Local Law and approved by City Council? Policy Update as Directed by the City Council?Timeline for Completion Resources Needed Measure of Success Track and monitor 2017 Ballot Measure, which covers 13 Capital Projects. This workplan focuses on 3 projects and 1 completed project.Reduced ponding and flooding Y Y 2032 Staff support Completion of projects Environmental protection and sustainability including regulatory and compliance goals. Regulatory compliance in alignment with the City's policy on sustainability Y Y Ongoing Staff support Meeting sustainability goals and compliance with stormwater regulations Track and monitor implementation of Green Stormwater Infrastructure (GSI) Plan. Improved water quality and environmental enhancement Y Y Ongoing Staff support, Sub-committee for financing GSI Increased acreage of stormwater treated through GSI features Name of Project, Priority, or Goal Priority 1: Urgent (within 6 months) Priority 2: High (within the year) Priority 3: Medium (within 2 years) Priority 4: Low (beyond 2 years) Track and monitor 2017 Ballot Measure, which covers 13 Capital Projects. This workplan focuses on 3 projects and 1 completed project. Review completed design for 3 proposed projects to be constructed within the next 3 years. Track and monitor construction progress on Corporation Way System Upgrades & Pump Station (SD-21000). Track and monitor construction progress on W Bayshore Road Pump Station (SD-20000). Track and monitor construction progress on W Bayshore Road Trunk Line Improvements (SD- 23000). Environmental protection and sustainability including regulatory and compliance goals. 1) Committee reviews proposed Stormwater Permit and comments as needed. 2) Continue to promote stormwater rebate program (including rain barrels). 3) Communications and outreach. 1) Review action plan to meet regulatory requirements for trash reduction and review plans for the Embarcadero Trash Capture Project. 2) Where possible, consider emerging residential and commercial stormwater management technologies and techniques. 3) Provide opportunities for individual committee members to surface emerging issues. Review the changes to the stormwater ordinance to reflect updated Municipal Stormwater Permit requirements. Review trash reduction actions formulated by action plan. Track and monitor implementation of Green Stormwater Infrastructure (GSI) Plan. 1) Review Greening Parking Lots Project. 2) Continue Southgate Greening Project. 3) Support completion of GSI at Bike Bridge Project. 1) Review GSI feature at Hopkins near Rinconada Park. 2) Review EPA grant-funded Greening Parking Lots Project with staff. 1) Review and comment on tool to measure impervious surface throughout City. 2) Review and comment on GSI specifications. 3) Support the Greening Parking Lots Project. Review GSI Maintenance and Monitoring Manual. Approved Projects, Priorities, & Goals Prioritize Projects, Priorities, & Goals Stormwater Management Oversight Committee (SWMOC) Purpose: The Stormwater Management Oversight Committee reviews the projects, programs and expenditures that are funded by the Stormwater Management Fees including proposed stormwater management capital improvements and confirms their conformity to the 2017 ballot measure. GREENING PARKING FACILITIES FOR A SUSTAINABLE COMMUNITY City of Palo Alto Funded by EPA Water Quality Improvement Fund, Stormwater Fund, and Partners PROJECT COMPONENTS Task Primary Partners Task 1: Parking Lot Retrofits Palo Alto Santa Clara San Francisco Estuary Institute (pre and post- construction monitoring) Task 2: Guidebook for Greener Parking Facility Design Countywide Task 3: GSI Maintenance Training & Work Force Program Framework Grassroots Ecology & San Jose Conservation Corps Task 4: Community Engagement & Education Grassroots Ecology & San Jose Conservation Corps PARKING LOT GREENING RETROFIT Timeline Budget ($762,400 est.) Design: Jan. 2022-April 2023 Construction: May-Dec. 2023 $117,800 (does not include community engagement) $644,600 FUNDING BREAKDOWN: EPA: $412,400 City: $350,000 LOT A @ EMERSON/LYTTON PROPOSED PARKING LOT RETROFIT •Green Stormwater Infrastructure integration •Improved refuse management (several food facility users) •Bike parking •EV chargers •Energy-efficient lighting •Community space City of Palo Alto Stormwater Rebate Program Update Outreach and Campaigns June 2021 www.cityofpaloalto.org/stormwater 1.Rain barrels 2.Cisterns 3.Rain gardens 4.Pervious pavement Rebates Available for Residents and Businesses www.cityofpaloalto.org/stormwater May Utility Bill Insert ▪Residential and commercial ▪City of Palo Alto Rebates collaboration with Utilities Department Ad Campaign 1.Google ads 2.YouTube 3.Facebook 4.Palo Alto Online Ad Campaign (cont.) City Manager’s Office Social Media Posts 1.Facebook 2.Twitter 3.Instagram 4.NextDoor ▪Building Resiliency to Drought with Stormwater Rebates o Responding to increase interest in saving water due to drought New Supporting Webpages ▪Green Stormwater Infrastructure and Sustainability lists 1)Palo Alto Rebates for your Outdoor Projects” (4/29/2021) o 5,444 recipients 2)“Learn More about Pervious Pavement Rebates” (5/11/2021) o 5,438 recipients Newsletters ▪Contractor list 3)Landscape Contractors who work in the City of Palo Alto (Date sent TBD) o Directed to new contractor webpage May BAWSCA Workshops 1.Landscape Design 101 –How to get Started a)5/6/2021, 30 attendees b)“Converting existing landscape to more efficient and drought tolerant landscaping” 2.Pervious Pavement a)5/18/2021, 45 attendees b)“The various types of pervious pavements; what you need to know before considering on your property; and how to maintain pervious pavement once it’s installed cityofpaloalto.org/stormwater GSI Program Update Additional Outreach •Contractor outreach (~275), new web page (soon) •GSI web page (done) •June –New Pollution Prevention web page •July UBI –focus on Healthy Creeks •Rebate Program participant signs GSI Program: In the Works •SWMOC Funding Adhoc Group progress •Upcoming GSI project @ Rinconada - pending Council approval •GSI Implementation Project kick-off this month •Rain Barrel project research