HomeMy WebLinkAbout2019-03-20 Stormwater Management Oversight Committee Agenda Packet
Storm Water Management
Oversight Committee
1
Wednesday, March 20, 2019
Special Meeting
Rinconada Library, Embarcadero Room
1:00 PM
Agenda posted in accordance Government Code Section 54954.2(a) or 54956.
PUBLIC COMMENT Members of the public may speak to agendized items; reasonable time restriction may be imposed at the discretion
of the Committee Chair. If you wish to address the Committee on any issue that is on this agenda, please complete
a speaker request card and deliver it to staff prior to discussion of the item. You are not required to give your name
on the speaker card in order to speak to the Committee, but it is helpful.
Call to Order
Oral Communications
Members of the public may speak to any item NOT on the agenda. A reasonable time restriction may be imposed at
the discretion of the Committee Chair.
Old Business
1. Approval of Minutes From the January 31, 2018 Storm Water
Management Oversight Committee Meeting
New Business
2. Presentation of Proclamations to Committee Members
3. Staff Presentation on the Fiscal Year 2018 Expenditures for the Storm
Water Management Fund
4. Committee Discussion and Report to Council on Findings of the Fiscal
Year 2018 Expenditures for the Storm Water Management Fund
5. Staff Presentation on the Proposed Fiscal Year 2020 Storm Water
Management Fund Budget
6. Committee Discussion and Report to Council on Findings of the Proposed
Fiscal Year 2020 Storm Water Management Fund Budget
2 March 20, 2019
Committee Member Comments and Announcements
Tentative Agenda Items for Future Meetings
Adjournment
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Storm Water Management Oversight Committee
MEMORANDUM
Date:
To:
From:
Subject:
March 20, 2019
Honorable Palo Alto City Council
Members of the Storm Water Management Oversight Committee
Review of Fiscal Year 2018 Storm Drainage Fund Expenditures
As directed by the City Council, the Committee met to discuss the Fiscal Year 2018 Storm
Drainage (Storm Water Management) Fund expenditures on Wednesday, March 20, 2019. Prior
to the meeting, Public Works staff provided informational materials about the approved 2017
ballot measure and the proposed budget for the Committee’s review. During the meeting, staff
presented information and answered questions from the Committee members.
We have reviewed the expenditures for Fiscal Year 2018 and compared it with the provisions of
the Storm Water Management Fee approved by Palo Alto property owners in 2017. We find that
the attached spreadsheet describing the expenditures for Fiscal Year 2020 fairly summarizes the
use of the revenue generated by the Storm Water Management Fee and that the expenditures are
compatible with the provisions of the ballot measure. The Committee observed that the available
funds for innovative green infrastructure were not fully expended. The Committee encourages
staff to adjust and promote the innovative programs to achieve the City’s goals for innovative
green infrastructure.
Attachment: Fiscal Year 2018 Actual Expenditures
STORMWATER MANAGEMENT PROGRAM
Fiscal Year 2018 Actual Expenditures
(Amounts in 1000s, as of March 2019)
Adopted Budget Carry Forward
Budget
FY2018 Budget
(incl. Carry Forward)Actual Expenses
Year 1 from Year 1 Year 1
2018 FY 2017 2018 2018
Revenue Collected 7,178 -- 7,178 7,123
Fee Revenue 6,927 -- 6,927 6,912
Interest Earnings 130 -- 130 154
Development Fees & Violation Fines 121 -- 121 57
Base Components 5,209 136 5,345 4,875
Base Program (Incl. Water Quality, Flood Control)2,776 28 2,804 2,590
Storm Drainage Maintenance 1,486 108 1,594 1,338
Debt Service for Past Capital Project 947 0 947 947
Project & Infrastructure 1,063 7,987 9,050 5,324
Capital Improvements Program (7)
Matadero Creek Storm Water Pump Station (SD-13003)0 5,360 5,360 4,359
Channing Ave / Lincoln (SD-11101)0 520 520 39
Recurring System Repair (SD-06101)400 2,057 2,457 400
Capital Program Engineering Support 158 -- 158 158
Green Stormwater Infrastructure (GSI)380 50 430 366
GSI - CIP Design/Construction 330 0 330 330
GSI - Consulting Services 85 50 135 36
GSI - Other unassigned tasks 15 0 15 0
Innovative Project 125 125 2
Innovative Project - GSI consulting Services 0 0 0
Innovative Project - Rebates 125 125 2
Innovative Project - Other unassigned tasks 0 0 0
Total Expenses 6,272 8,123 14,395 10,199
3/20/2019
Storm Water Management Oversight Committee
MEMORANDUM
Date:
To:
From:
Subject:
March 20, 2019
Honorable Palo Alto City Council
Members of the Storm Water Management Oversight Committee
Review of the Proposed Fiscal Year 2020 Storm Water Management Fund Budget
As directed by the City Council, the Committee met to discuss the Fiscal Year 2020 proposed
Storm Drainage (Storm Water Management) Fund budget on Wednesday, March 20, 2019. Prior to the
meeting, Public Works staff provided informational materials about the approved 2017 ballot measure and the proposed budget for the Committee’s review. During the meeting, staff presented
information and answered questions from the Committee members.
We have reviewed the proposed budget for Fiscal Year 2020 and compared it with the provisions of the
Storm Water Management Fee approved by Palo Alto property owners in 2017. We find that the attached spreadsheet describing the proposed budget for Fiscal Year 2020 fairly describes the relationship
between the budget and the ballot measure. Staff and the Committee concur that funding generated by
the Storm Water Management Fee will be applied solely to fund the capital improvement projects,
enhanced maintenance of storm drain system, and storm water quality protection programs specified for
implementation in the ballot measure in Fiscal Year 2020. Because funds available for innovative projects are not being utilized fully, the Committee supports efforts by staff to identify and promote
new projects that meet the goals associated with the ballot measure as soon as possible.
Attachment: Fiscal Year 2020 Proposed Budget
STORMWATER MANAGEMENT PROGRAM
Fiscal Year 2020 Proposed Budget
(Amounts in 1000s, as of March 2019)
Adopted Budget Adopted Budget Projections Proposed Budget
Year 1 Year 2 Year 2 Year 3
2018 2019 2019 2020
Revenue Collected 7,178 7,379 7,251 7,703
Fee Revenue 6,927 7,128 7,000 7,449
Interest Earnings 130 130 130 130
Development Fees & Violation Fines 121 121 121 125
From Reserve 0 907 1,907 2,946
Total Revenue 7,178 8,285 9,158 10,650
Annual Expenses 6,272 8,280 6,212 8,881
Base Program (Incl. Water Quality, Flood Control)2,776 2,452 2,501 2,730
Storm Drainage Maintenance 1,486 1,600 1,600 1,609
Debt Service for Past Capital Project 947 947 947 950
Capital Improvements Program (13)0 2,200 110 2,502
Matadero Creek Pump Station ( SD-13003)0 0 1,000 0
Loma Verde Ave Trunk Line Improvements (#1/ SD-19000)0 2,200 110 2,090
West Bayshore Road Pump Station (#4/ SD-20000)206
Corporation Way System Upgrades and Pump Station (#2/ SD-21000)206
Recurring System Repair (SD-06101)400 412 412 424
Capital Program Engineering Support 158 164 164 161
Green Stormwater Infrastructure (GSI)380 380 380 380
GSI - CIP Design/Construction 330 330 330[1]340[1]
GSI - Consulting Services 85 50 50[2]40[2]
GSI - Other unassigned tasks 15 0 0
Innovative Project 125 125 98 125
Innovative Project - GSI consulting Services 0 30 65[3]0
30[4]50[4]
Innovative Project - Rebates 125 5 3 25[5]
50[6]
Innovative Project - Other unassigned tasks 0 90 0 0
To Fund Reserve 907 6 2,946 1,768
Total Expenses 7,178 8,285 9,158 10,650
[1]CIP project GSI elements (e.g. Charleston / Arastradero, Storm Drain CIPs, Public Safety Building, Cal Ave Garage, etc.)
[2]Contract service to develop (1) GSI engineering spec document over 2 years ($50K in FY20 + $40K in FY21)
[3]Contract service to develop (2) Maintenance & Monitoring Manual ($65K in FY19)
[4]Contract service to develop (3) Funding Needs & Strategy Analysis over FY19 & FY20 ($30K in FY19 + $50K in FY20)
[5]Rebate budget of $25K in FY20
[6]Contract service to develop (4) GSI Outreach and Education Program and promote Rebate program ($50K in FY20)
3/18/2019