HomeMy WebLinkAbout2018-04-18 Stormwater Management Oversight Committee Agenda Packet
Storm Water Management
Oversight Committee
1
Wednesday, April 18, 2018
Special Meeting
Downtown Library, El Camino Room
1:00 PM
Agenda posted in accordance Government Code Section 54954.2(a) or 54956.
PUBLIC COMMENT Members of the public may speak to agendized items; reasonable time restriction may be imposed at the discretion
of the Committee Chair. If you wish to address the Committee on any issue that is on this agenda, please complete a speaker request card and deliver it to staff prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Committee, but it is helpful.
Call to Order
Oral Communications
Members of the public may speak to any item NOT on the agenda. A reasonable time restriction may be imposed at the discretion of the Committee Chair.
Old Business
1. Approval of Minutes From the February 21, 2018 Storm Water
Management Oversight Committee Meeting
New Business
2. Update Regarding Green Stormwater Infrastructure Plan Development
3. Committee Discussion Regarding Green Stormwater Infrastructure Plan
Development
4. Staff Presentation on the Proposed Fiscal Year 2019 Storm Water
Management Fund Budget
5. Committee Discussion and Report to Council on Findings of the Proposed
Fiscal Year 2019 Storm Water Management Fund Budget
Adjournment
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Storm Water Management Oversight Committee
MEMORANDUM
Date: April 18, 2018
To: Honorable Finance Committee of the Palo Alto City Council
From: Members of the Storm Water Management Oversight Committee
Subject: Review of the Proposed Fiscal Year 2019 Storm Drainage Fund budget
As directed by the City Council, the Committee met to discuss the proposed budget on Wednesday, April
18, 2018. We have reviewed the proposed Storm Drainage (Storm Water Management) Fund budget for fiscal year 2019 and compared it with the provisions of the Storm Water Management Fee approved by
Palo Alto property owners in 2017. Based on this review, we find that the proposed budget reflects the
CIP projects and operating expenditures approved in the ballot measure.
Prior to the meeting, Public Works staff provided informational materials about the approved 2017 ballot measure and the proposed budget for the Committee’s review. During the meeting, staff presented
information regarding the Storm Drainage Fund capital and operating budgets, and answered questions
from the Committee members.
We find that the attached spreadsheet describing the proposed budget of the Storm Drainage Fund for Fiscal Year 2019 and the document describing budget change items accurately describe the relationship
between the budget and the ballot measure. Staff and the Committee concur that there will be adequate
funding generated by the Storm Water Management Fee approved through the 2017 ballot measure to
fund the capital improvement projects, enhanced maintenance of storm drain system, storm water quality
protection programs specified for implementation in the ballot measure in Fiscal Year 2019.
Attachments
STORMWATER MANAGEMENT PROGRAM
Fiscal Year 2019 Proposed Budget and Projections
(Amounts in 1000s, adjusted for annual inflation)Adopted
Budget
Estimated
Projection
Proposed
Budget Projection Projection Projection Projection
Year 1 Year 1 Year 2 Year 3 Year 4 Year 5 Year 6
2018 2018 2019 2020 2021 2022 2023
Revenue Collected 7,178 7,184 7,382 7,595 7,815 8,041 8,273
Fee Revenue 6,927 6,914 7,128 7,335 7,547 7,766 7,991
Interest Earnings 130 150 130 133 137 140 144
Development Fees & Violation Fines 121 120 124 127 131 134 138
From Fund Reserve 0 0 989 (0)897 445 308
Total Revenue 7,178 7,184 8,371 7,595 8,712 8,485 8,581
Annual Expenses 6,300 6,195 8,371 6,698 8,267 8,177 8,581
Base Program (Incl. Water Quality, Flood Control)2,787 2,750 2,522 2,588 2,655 2,724 2,795
Storm Drainage Maintenance 1,486 1,440 1,603 1,645 1,687 1,731 1,776
Debt Service for Past Capital Project 947 947 947 950 951 950 947
Capital Improvements Program (13)0 0 2,200 400 1,840 1,620 1,892
Loma Verde Ave Trunk Line Improvements (#1/ SD-19000)2,200 0West Bayshore Road Pump Station (#4/ SD-20000)200 840
Corporation Way System Upgrades and Pump Station (#2/ SD-21000)200 1,000 1,220
East Meadow Drive System Upgrades (#7/ SD-22000)400
Recurring System Repair (SD-06101)400 400 412 424 437 450 464
Capital Program Engineering Support 175 175 182 187 192 197 202
Green Stormwater Infrastructure (GSI)380 380 380 380 380 380 380
GSI - CIP Design/Construction 330[1]330[1]330[1]300
GSI - Consulting Services 35[2]35[2]50[3]40[3]
GSI - Other unassigned tasks 15 15 0 40
Innovative Project 125 103 125 125 125 125 125
Innovative Project - Green Stormwater Infrastructure 0 0 30[4]35[4]
Innovative Project - Rebates 125 3 95 90
Innovative Project - Other unassigned tasks 100
To Fund Reserve 878 989 (0)897 445 308 0
Total Expenses 7,178 7,178 8,371 7,595 8,712 8,485 8,581
[1]Charleston / Arastradero CIP project GSI elements[2]Contract with EOA on development of GSI Plan
[3]Contract service to develop GSI engineering spec document
[4]Contract service to develop GSI maintenance and monitoring manual
5/1/2018
Stormwater Management Fund
April 17, 2018
Fiscal Year 2019 Budget Change Requests
1.Revenue: Fee increased by 2.9%
a.Based on December 2017 CPI, fee will be increased from $13.65 to $14.05 per ERU
b.FY2019 Revenue estimate (based on Q2 Actuals) is $7.13M
c.FY2018 Adopted budget for Fee Revenue is $6.93M
d.The proposed increase is approximately $201K
2.Expense: Fiber Connection Fee Increase
a.During construction, double-strand fiber was installed for the fiber optic connection
between storm drain pump stations and creek monitors to ensure an outage wouldn't
affect more than one camera in line.
b.This is a fee paid from the Storm Water maintenance budget to the Utilities Fiber Optic
fund.
c.FY2019 Expense estimate for this fee is $117,500
d.FY2018 Adopted budget for this fee is $72,800
e.The proposed increase is approximately $42,500
3.Expense: Public Safety Radio Service Fee Increase
a.Maintenance group acquired 6 public safety radios via Silicon Valley Regional
Communications System (SVRCS).
b.This is a fee paid from Storm Water maintenance budget for the access fee of $420 per
year per radio through a contract.
c.No fee was associated with the old radio system, so no budget was ever allocated.
d.FY2019 Expense estimate for this fee and the proposed increase is $2,520