HomeMy WebLinkAboutStaff Report 2607-6552CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, October 05, 2026
Council Chambers & Hybrid
5:30 PM
Agenda Item
8.Approval of FY 2026 Reappropriation Requests to FY 2027 Operating and Capital
Improvement Budgets and Additional Technical Clean-Up Actions and Corresponding
Amendments to the FY 2027 Budget Appropriation for Various Funds. CEQA Status: Not a
Project
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Administrative Services
Meeting Date: October 5, 2026
Report #:2607-6552
TITLE
Approval of FY 2026 Reappropriation Requests to FY 2027 Operating and Capital Improvement
Budgets and Additional Technical Clean-Up Actions and Corresponding Amendments to the FY
2027 Budget Appropriation for Various Funds. CEQA Status: Not a Project
RECOMMENDATION
Staff recommends that the City Council amend the Fiscal Year 2027 Budget Appropriation for
various funds as identified in Attachment A, and various capital projects as identified in
Attachment B and Attachment C (requires 2/3 approval).
EXECUTIVE SUMMARY
As a part of the fiscal year-end process, staff reviews the City’s unencumbered and unspent
appropriations of the fiscal year just ended (FY 2026), along with the City’s spending plans.
Encumbered amounts are contractual obligations (for example, commitments made through
purchase orders), which are carried forward from one fiscal year to the next without the need
for Council approval. Each year there are important projects that were unable to encumber
funds in the year that just ended. The reappropriation process allows staff to bring forward
funding recommendations to City Council to continue these projects into the next fiscal year (FY
2027) without impacting funding programmed for services in FY 2027.
In limited instances, staff also recommends appropriation actions unrelated to the
reappropriation process. This fiscal year these are technical clean-up actions for capital
projects.
BACKGROUND
Chapter 2.28, Section 2.28.090 of the Municipal Code allows for reappropriation of funding
from the previous fiscal year to the current fiscal year if the Administrative Services Department
(ASD) Director/Chief Financial Officer (CFO) certifies that sufficient unencumbered and
unexpended funds are available in the Fiscal Year that just ended (FY 2026) to be carried
forward to the subsequent Fiscal Year (FY 2027).
ANALYSIS
Funding for Citywide Council Priorities: Items in this category are related to citywide
priority needs previously identified by the Council, as part of the FY 2027 priority setting
in January 2026, that could not be completed in FY 2026 and funding is recommended
to be reappropriated to FY 2027 to complete the work. Examples of projects in this
category include: Gas Cap and Trade Support for Electrification Programs ($9.1 million),
Advancing Racial Equity ($0.2 million), and Child Care Services ($55,000).
Timing and Workload Delays: Projects in this category were delayed due to competing
workload demands, appropriation of funds late in the fiscal year, or other unanticipated
delays. Examples of projects in this category include: Multi-Family EV Projects ($2.9
million), Customer Relationship Management (CRM) Platfrom ($0.5 million), Green
Stormwater Infrastructure (GSI) Parks Maintenance ($0.1 million), Roth Building
Maintenance ($30,000) and Airplane Noise Reduction Study ($75,000).
Multi-year Funding Agreements: Projects in this category include approved donations,
grants, loans, and other funding agreements that are anticipated to continue in the
coming year. Examples in this category include: Organized Retail Theft Grant ($2.3
million), General Fund Training Programs ($50,000), Library Automated Materials
Handling (AMH) System ($80,000), and Citizens Option for Public Safety (COPS) Program
($72,558).
Management Training Program: The Management Training Program provides $1,000
per eligible employee under the terms outlined in the MGMT and PAPMA labor
agreements. The purpose of this program is to provide employees with resources to
improve and supplement their job and professional skills. In total, $150,000 in unused
funding is requested to be reappropriated for various training programs, including:
ethics, civics and citizen engagement, leadership and management, budget, finance,
procurement, interpersonal communication, presentation skills, business writing, time
management, project management, change management, online-based education, and
safety and security.
Operating Reappropriations Previously Approved in the FY 2027 Adopted Operating Budget
As part of the FY 2027 Budget review process, early reappropriation of anticipated savings in
the General Fund in FY 2026 was recommended and approved by the Council to fund actions in
FY 2027. The total approved amount of $180,000 already reappropriated to FY 2027 consisted
of $30,000 for the City Council Administrative Assistant pilot program and $150,000 to support
oversized vehicle compliance and enforcement work performed by the Office of
Transportation.
Capital Budget Reappropriations
The FY 2027 Adopted Budget included $142.1 million in reappropriated expenditure funds,
partially offset by $111.8 million in reappropriated revenue, across all City funds based on
estimates of anticipated spending and revenue collections in FY 2026. Since the adoption of the
capital budget, some adjustments and refinements to project reappropriations are required
since FY 2026 year-end actuals and projects costs have been updated to reflect actual
experience. These primarily reflect either increases or decreases to assumed reappropriations
in the FY 2027 Adopted Budget:
Additional reappropriations are recommended when project expenditures originally
anticipated to occur before the end of FY 2026 will now instead occur in FY 2027.
Similarly, revenue previously anticipated to be collected in FY 2026 will be
reappropriated to FY 2027 to align with actual collections.
Downward adjustments to reappropriations are recommended when expenses are no
longer anticipated to occur in FY 2027 and funding was previously reappropriated in the
budget document to FY 2027. If expenses were realized in FY 2026, an adjustment to
reduce the budgeted reappropriation is needed as the activity no longer needs funding
in FY 2027. The downward reappropriation of revenue is treated similarly; an
adjustment to reduce the reappropriated revenue is needed to align collections in the
appropriate fiscal year.
Table 1 summarizes the recommended capital project adjustments by fund as detailed in
Attachment B. These Fiscal Year 2027 adjustment amounts represent the final step in the City
Council-approved change to the reappropriation process. There are sufficient expenditure
savings in Fiscal Year 2026 to support all recommended adjustments.
Table 1: Year-End Capital Project Reappropriation Summary – By Fund
Fund Number of
Projects
Recommended Expense
Reappropriation
Adjustment
Recommended Revenue
Reappropriation
Adjustment
Capital Improvement Fund (471)68 $17,569,946 $9,008,780
Cubberley Infrastructure Fund (472)2 $459,033 -
Airport Fund (530)2 $85,000 $2,532,103
Electric Fund (523)11 ($82,328)-
Fiber Optics Fund (533)1 $45,457 -
Gas Fund (524)1 $437,750 ($220,550)
Stormwater Management Fund (528)6 ($137,394)($82,982)
Wastewater Collection Fund (527)1 $117,450 -
Wastewater Treatment Fund (526)7 $6,080,473 $82,062,817
Water Fund (522)1 $72,080 -
Technology Fund (682)4 ($121,596)-
Vehicle Replacement and Maintenance Fund
(681)
6 $3,960,298 -
Total All Funds 110 $28,486,170 $93,300,168
Meadow/Charleston and Churchill). In the Vehicle Replacement and Maintenance Fund,
adjustments of $4.0 million reflect multi-year delivery lead times for fleet equipment ordered in
prior years. Net downward adjustments in the Electric Fund (-$82,328) and Stormwater
Management Fund (-$137,394) reflect projects where construction was completed ahead of
schedule in FY 2026.
FISCAL/RESOURCE IMPACT
STAKEHOLDER ENGAGEMENT
ENVIRONMENTAL REVIEW
ATTACHMENTS
APPROVED BY:
FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS ATTACHMENT A
Fund
Number Fund Name Department Title Description
Recommended
Revenue
Appropriation
Recommended
Expense
Appropriation
102 General Fund City Manager's Office/Non-
Departmental
Race and Equity Fund This action reappropriates the remaining funds of the original $500k
appropriated for the advancement of racial equity and the associated
workplan. The City is continuing efforts to educate and train staff, Council,
and Boards and Commission members on Diversity, Equity, Inclusion, and
Belonging (DEIB) topics.
$ - $ 194,285
102 General Fund Human Resources Training Programs This request seeks to reappropriate $50,000 in remaining Contract Services
funding from HR’s General Fund Training Programs cost center
(13040002/31070).
$ - $ 50,000
102 General Fund Human Resources/Non-
Departmental
Childcare Assistance Program HR plans to reallocate remaining unused funds in FY26 to FY27 ($55k) and
together with the FY27 request of 245K, this will bring total up to 300K in
FY27. Extending pilot program into year 4 then will coordinate with CMO to
gauge ongoing feasibility and interest for FY28 and beyond.
$ - $ 55,000
102 General Fund Human Resources/Non-
Departmental
Management Development Funds This request seeks to reappropriate a portion of remaining FY26
Management Development funds to support organizational development
and training contracts. After accounting for existing encumbrances, HR
anticipates that $150,000 will be sufficient to cover ongoing and
anticipated coaching, leadership development, and training needs. A
similar reappropriation request was approved and processed in the prior
fiscal year (2026-000300).
$ - $ 150,000
102 General Fund Public Works SFO GBAS & Airplane Noise Reappropriating the funds from FY26 to FY27. Continue engagement with
San Francisco Airport on SFO's Ground Based Augmentation System (GBAS)
project and other potential opportunities to decrease noise impacts
(formerly CHS11). This action reappropriates $75,000 that had been
allocated in the FY 2026 Adopted Budget for an on-call professional
services contract that will support work tasks resulting from engagement
initiated but not completed in FY 2026 with San Francisco International
Airport (SFO) on the Ground Based Augmentation System (GBAS) project
and other potential actions to decrease airplane noise.
$ - $ 75,000
102 General Fund Community Services Roth Building Maintenance This action reappropriates $30,000 for FY26 and FY27 Roth Building
Maintenance.
$ - $ 30,000
102 General Fund Library AMH maintenance service contract This action reappropriates $80k for Automated Materials Handling System
(AMHS) maintenance service contract with Lyngsoe for the Library's AMH
machines located at Mitchell Park, Rinconada, and Children's library
branches.
$ - $ 80,000
102 General Fund Police Track Watch This action reappropriates $213,539 in expected revenue to align budget
with actual billing per cost sharing agreement with PAUSD.
$ 213,539
213,539$ 634,285$ Total General Fund Reappropriation
Page 1 of 2
FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS ATTACHMENT A
Fund
Number Fund Name Department Title Description
Recommended
Revenue
Appropriation
Recommended
Expense
Appropriation
523 Electric Fund Utilities CRM Platform This action reappropriates $467,646 from FY26 budget to the FY27 budget
for a customer relationship management (CRM) platform to succeed EECP.
The previous contract expired on 4/30/2025.
$ 387,646
524 Gas Fund Utilities CRM Platform This action reappropriates $467,646 from FY26 budget to the FY27 budget
for a customer relationship management (CRM) platform to succeed EECP.
The previous contract expired on 4/30/2025.
$ 80,000
523 Electric Fund Utilities Multi-family EV 1.0 and 2.0 (LCFS)This action reappropriates $2,889,889 from the FY26 budget to the FY27
budget for EV programs to reserve funding for the multi-family EV 1.0 and
2.0 programs.
$ 2,889,889
524 Gas Fund Utilities Affordable Housing Grant and
Advanced HVAC
This action reappropriates $7,911,000 from the FY26 budget to the FY27
budget for Electrification and HVAC programs to reserve funding for the
Cap and Trade programs.
$ 7,911,000
524 Gas Fund Utilities Commercial HVAC Pilot and Block
Electrification
This action reappropriates $551,050 from the FY26 budget to the FY27
budget for Electrification and HVAC programs to support the S/CAP
initiatives.
$ 551,050
524 Gas Fund Utilities PAUSD electrification projects This action reappropriates $610,000 to cover performance payments and
customer rebates for the PAUSD electrification projects, funded by Gas Cap
& Trade. Anticipated project completion by 12/31/2026.
$ 610,000
528 Stormwater
Management Fund
Public Works ESD - for GSI Parks Maintenance This action reappropriates $118,000.00 from the operating budget, from CC
50070311 and GL 31990, from FY26 to FY27 for Green Stormwater
Infrastructure maintenance in the right-of-way as required by the
Municipal Regional Stormwater Permit, NPDES Permit #CAS612008.
$ 118,000
- 12,547,585.00
248 SLES Fund Police BSCC-ORT Organized Retail Theft grant provided by State of California Board of State
and Community Corrections awarded in FY24 and expires in FY28. This is
ongoing work patrolling retail districts, investigating related crimes,
conducting directed enforcement operations, along with any related court
time.
$ 2,603,390 $ 2,329,082
248 SLES Fund Police COPS Grant This action reappropriates $72,558 from FY26 to FY27 in the Supplemental
Law Enforcement Services Fund (Fund 248) to support the commissioning
of and moving into the new Public Safety Building, funded by the Citizens
Option for Public Safety (COPS) state allocation. Work includes contract
services ($53,458), non-capital tools and equipment ($7,100), and office
machinery and furniture ($12,000).
$ 72,558
2,603,390 2,401,640
Total Enterprise Fund Reappropriation
Total Special Revenue Fund Reappropriation
Page 2 of 2
FY 2026 TO FY 2027 CAPITAL BUDGET REAPPROPRIATIONS ATTACHMENT B
Fund Number and Name Project Title Proj. No.Adopted Exp Reapp Final Exp Reapp Total Exp Reapp Adopted Rev Reapp Final Rev Reapp Total Rev Reapp
471-Capital Improvement Fund Americans With Disabilities Act Compliance PF-93009 450,000 450,000 - - -
Animal Shelter Renovation PE-19002 2,145,239 353,350 2,498,589 - - -
Art In Public Spaces AC-86017 1,745,398 (39,340) 1,706,058 - - -
Athletic Courts Resurfacing PG-06001 - 118,191 118,191 - - -
Baylands Boardwalk Piling Repair PE-24000 - 43,938 43,938 - - -
Baylands Comprehensive Conservation Plan PG-17000 43,000 25,100 68,100 - - -
Baylands Interpretive Signage Program OS-24001 34,163 13,179 47,342 34,163 7,982 42,145
Baylands Levee Repair for Public Safety Access OS-09002 29,210 1,477 30,687 - - -
Benches, Signage, Walkways, Perimeter Landscaping, and Site PG-06003 - 183,455 183,455 - - -
Bicycle and Pedestrian Transportation Plan Implementation PL-04010 435,000 1,623,811 2,058,811 86,300 - 86,300
Boulware Park Improvements PE-17005 - 155,977 155,977 - 13,796 13,796
Building Systems Improvements PF-01003 246,030 327,627 573,657 - - -
California Avenue District Gateway Signs PE-17004 - 28,647 28,647 - - -
California Avenue Parking District Parking Improvements PF-25000 50,000 (4,000) 46,000 50,000 - 50,000
California Avenue Streetscape Update PL-23000 241,000 46,167 287,167 - - -
Charging Stations Repair and Maintenance PF-26001 92,349 (15,040) 77,309 - - -
Charleston Road/Alma Street Railroad Crossing Safety Improve PL-25002 682,400 29,253 711,653 713,248 289,363 1,002,611
Children's Theatre Facility Upgrade/Repair AC-28002 125,000 125,000 - - -
Churchill Avenue Enhanced Bikeway PL-14000 256,000 138,358 394,358 1,878,328 621,672 2,500,000
Churchill Avenue Rail Grade Separation and Safety Improvemen PL-24001 658,835 1,180,851 1,839,686 2,000,000 71,936 2,071,936
City Bridge Improvements PE-20001 - 1,570,094 1,570,094 - - -
City Hall Space Planning PE-19000 - 16,400 16,400 - - -
Civic Center Electrical Upgrade & EV Charger Installation PE-17010 1,351,085 1,351,085 174,000 - 174,000
Civic Center Fire Life Safety Upgrades PE-18016 324,997 (6) 324,991 - - -
Civic Center Waterproofing Study and Repairs PE-15020 941,037 941,037 - - -
Congestion Relief Projects PL-25001 400,000 68,436 468,436 400,000 100,000 500,000
Curb and Gutter Repairs PO-12001 - 17,901 17,901 - - -
Downtown Automated Parking Guidance Systems, Access Controls PL-15002 32,898 - 32,898 - - -
El Camino Park Turf Replacement PG-24000 - 1,748 1,748 - - -
Electric Charger Infrastructure Installation PF-23000 436,857 2,400 439,257 - - -
Electrification of City Facilities PE-24001 626,179 262,522 888,701 - - -
Embarcadero Road Improvements (Alma Street to Emerson Avenue TR-26000 - 1,164,408 1,164,408 - 2,886,000 2,886,000
Emergency Gate at Foothill and Miranda PE-26003 50,000 50,000 - - -
Fire Equipment Replacement FD-25000 279,908 (118,117) 161,791 262,557 (262,557) -
Fire Station 4 Replacement PE-18004 2,349,248 157,062 2,506,310 - - -
Fire Training Facility Replacement FD-24000 49,988 49,988 - - -
Foothills Nature Preserve Boronda Lake Dock Replacement OS-18000 - 18,794 18,794 - - -
Foothills Nature Preserve Dam Seepage Investigation and Repa PE-20000 100,144 18,005 118,149 - - -
Foothills Nature Preserve Improvements PE-21000 494,646 494,646 - - -
Golf Course Net and Turf Replacement PG-18000 - (14,970) (14,970) - - -
Heritage Park Site Amenities Replacement PG-21000 77,586 (7,070) 70,516 - - -
Homekey Facilities PE-24005 - 2,327,776 2,327,776 - - -
JMZ Renovation AC-18001 185,000 80,130 265,130 - - -
Johnson Park Renovation PE-21002 25,000 25,000 50,000 - - -
Library Automated Material Handling LB-21000 329,248 329,248 - - -
Library Furniture Replacements LB-26001 - 792 792 - - -
Lucie Stern Community Theater Mechanical Equipment Replaceme PE-24002 1,949,713 250,000 2,199,713 - - -
Lucie Stern Community Theatre Fire Curtain AC-24001 200,000 200,000 - - -
Lucie Stern Community Theatre Theatrical and House Lighting PE-24003 - 276,347 276,347 - - -
Meadow Drive and Charleston Road Rail Grade Separation and S PL-24000 1,593,463 1,216,146 2,809,609 1,197,619 2,497,287 3,694,906
Mitchell Park Community Center Audio Visual Equipment AC-26000 340,000 340,000 - - -
Mitchell Park Library Repair PE-24006 50,000 (15,550) 34,450 - - -
Municipal Service Center Lighting, Mechanical, and Electrica PF-16006 6,165,504 200,000 6,365,504 - - -
New California Avenue Area Parking Garage PE-18000 997,012 997,012 - - -
Expenses Revenues
FY 2026 TO FY 2027 CAPITAL BUDGET REAPPROPRIATIONS ATTACHMENT B
Fund Number and Name Project Title Proj. No.Adopted Exp Reapp Final Exp Reapp Total Exp Reapp Adopted Rev Reapp Final Rev Reapp Total Rev Reapp
Expenses Revenues
471-Capital Improvement Fund New Downtown Parking Garage PE-15007 12,896,981 159,110 13,056,091 12,896,981 - 12,896,981
New Public Safety Building PE-15001 978,087 88,451 1,066,538 - - -
Newell Road/San Francisquito Creek Bridge Replacement PE-12011 976,810 46,989 1,023,799 10,268,732 261,799 10,530,531
Off-Road Pathway Resurfacing And Repair OS-09001 38,000 41,361 79,361 - - -
Open Space Lakes And Pond Maintenance OS-00002 - 24,248 24,248 - - -
Open Space Trails and Amenities OS-00001 - 113,252 113,252 - - -
PAAC Auditorium Audio Visual Equipment and Facility Public A AC-26001 165,506 (445) 165,061 - - -
Palo Alto Art Center Ceramics Equipment AC-28003 68,527 (68,527) - - - -
Park and Open Space Emergency Repairs PG-09002 43,779 (43,779) - - - -
Park Restroom Installation PG-19000 319,704 105,102 424,806 319,704 - 319,704
Parking District Implementation PL-15003 193,900 193,900 - - -
Parking Infrastructure Improvements PL-12000 200,000 352,203 552,203 - 415,035 415,035
Performing Arts Venues Seat Replacement AC-18000 108,023 11,152 119,175 - - -
Railroad Grade Separation and Safety Improvements PL-17001 1,999,819 93,844 2,093,663 2,093,843 - 2,093,843
Ramona Street Streetscape Update PE-26002 139,328 30,000 169,328 - - -
Ramos Park Improvements PG-14000 - 60,000 60,000 - - -
Rinconada Park Improvements PE-08001 101,150 6,426 107,576 - - -
Rinconada Pool Family Changing Room PE-24004 1,158,326 3,168 1,161,494 - - -
Robles Park Improvements PE-18015 891,958 891,958 - - -
Roofing Replacement PF-00006 300,000 300,000 - - -
Roth Building Rehabilitation Phase 1 PF-23001 - 9,808 9,808 - 239,810 239,810
Safe Routes To School PL-00026 - 426,839 426,839 - - -
San Francisquito Creek Joint Powers Authority Ongoing Creek PE-22000 54,521 54,521 - - -
Sidewalk Repairs PO-89003 - 141,379 141,379 - - -
Stanford Palo Alto Community Playing Fields Turf Replacement PG-26000 - 153,630 153,630 - - -
Street Maintenance PE-86070 - 1,804,764 1,804,764 - 17,936 17,936
Traffic Signal and Intelligent Transportation Systems PL-05030 1,350,000 1,367,760 2,717,760 800,000 1,848,721 2,648,721
Tree Grate Alternatives PF-26000 - 100,000 100,000 - - -
University Avenue Parking Improvements PF-14003 103,527 (1,038) 102,489 - - -
University Avenue Streetscape Update PE-21004 1,946,000 814,999 2,760,999 - - -
471-Capital Improvement Fund Total 50,617,083 17,569,946 68,187,029 33,175,475 9,008,780 42,184,255
472-Cubberley Fund Cubberley Community Center Redevelopment CB-26000 305,061 253,470 558,531 - - -
Cubberley Repairs CB-17001 100,000 205,563 305,563 - - -
472-Cubberley Fund Total 405,061 459,033 864,094 - - -
530-Airport Fund Airport Layout Plan AP-21000 - - - - 30,075 30,075
Automated Weather Observation System (AWOS)AP-19000 - 85,000 85,000 - 2,502,028 2,502,028
530-Airport Fund Total - 85,000 85,000 - 2,532,103 2,532,103
523-Electric Fund Colorado 60kV Bus Rebuild EL-17002 3,498,849 (513,249) 2,985,600 - - -
Colorado Transformer #3 Replacement EL-19001 3,780,000 28,541 3,808,541 - - -
East Meadow Substation 4 to 12kV Conversion EL-27004 - 9,892 9,892 - - -
Electric Customer Connections EL-89028 - 372,365 372,365 - - -
Electric Utility Geographic Information System EL-02011 - 170,390 170,390 - - -
Foothills Rebuild (Fire Mitigation)EL-21001 - 80,653 80,653 - - -
Grid Modernization 12kV Distribution Residential Rebuild EL-24000 12,762,653 - 12,762,653 39,240,000 - 39,240,000
Hanover Substation Upgrade Project EL-24001 2,957,140 - 2,957,140 - - -
Inter-substation Line Protection Relay EL-17005 645,333 (63,592) 581,741 - - -
Smart Grid Technology Installation EL-11014 268,098 (194,972) 73,126 - - -
Substation Facility Improvements EL-89044 974,866 (24,151) 950,715 - - -
Substation Protection Improvements EL-89038 - 246,984 246,984 - - -
Underground System Rebuild EL-16001 612,910 (195,189) 417,721 - - -
523-Electric Fund Total 25,499,849 (82,328) 25,417,521 39,240,000 - 39,240,000
533-Fiber Optics Fund Fiber Optics Customer Connections FO-10000 - 45,457 45,457 - - -
Fiber Optics Network - System Improvements FO-10001 43,310 - 43,310 - - -
FY 2026 TO FY 2027 CAPITAL BUDGET REAPPROPRIATIONS ATTACHMENT B
Fund Number and Name Project Title Proj. No.Adopted Exp Reapp Final Exp Reapp Total Exp Reapp Adopted Rev Reapp Final Rev Reapp Total Rev Reapp
Expenses Revenues
533-Fiber Optics Fund Fiber Optics Network - System Rebuild FO-16000 2,948,211 - 2,948,211 - - -
Fiber-to-the-Premises (FTTP)FO-24000 7,501,748 - 7,501,748 - - -
533-Fiber Optics Fund Total 10,493,269 45,457 10,538,726 - - -
524-Gas Fund Gas Distribution System Improvements GS-11002 758,910 - 758,910 - - -
Gas Line Repair at Arastradero Creek GS-25001 143,916 - 143,916 - - -
Gas Main Replacement - Project 25 GS-15000 5,138,088 437,750 5,575,838 7,500,000 (220,550) 7,279,450
Gas Main Replacement - Project 26 GS-16000 2,002,190 - 2,002,190 - - -
Gas Meters and Regulators GS-80019 198,910 - 198,910 - - -
524-Gas Fund Total 8,242,014 437,750 8,679,764 7,500,000 (220,550) 7,279,450
528-Stormwater Fund Center Drive Capacity Upgrades SD-26001 65,200 3,087 68,287 - - -
Corporation Way System Upgrades and Pump Station SD-21000 201,333 (1,110) 200,223 - - -
Green Stormwater Infrastructure SD-22001 1,030,250 (410,579) 619,671 1,030,250 (82,982) 947,268
Hamilton Avenue System Upgrades SD-25000 98,292 (41,195) 57,097 - - -
Storm Drainage System Replacement And Rehabilitation SD-06101 882,265 308,594 1,190,859 - - -
West Bayshore Road Pump Station SD-20000 - 3,809 3,809 - - -
West Bayshore Road Trunk Line Improvements SD-23000 19,236 - 19,236 - - -
528-Stormwater Fund Total 2,296,576 (137,394) 2,159,182 1,030,250 (82,982) 947,268
527-Wastewater Collection Fund Sewer Lateral/Manhole Rehabilitation and Replacement WC-99013 927,852 - 927,852 - - -
Wastewater System Improvements WC-15002 - 117,450 117,450 - - -
Wastewater Collection System Rehabilitation Proj 32 WC-20000 334,530 - 334,530 - - -
527-Wastewater Collection Fund Total 1,262,382 117,450 1,379,832 - - -
526-Wastewater Treatment Fund Headworks Facility Replacement WQ-16002 2,988,974 150,000 3,138,974 2,988,974 1,768,026 4,757,000
Horizontal Levee Pilot WQ-22001 - 93,657 93,657 - - -
Joint Intercepting Sewer Rehabilitation (Phase 1)WQ-24000 - - - - 1,164,062 1,164,062
Local Advanced Water Purification System WQ-19003 1,000,000 (90,523) 909,477 1,000,000 36,940,914 37,940,914
New Laboratory And Environmental Services Building WQ-14002 15,166,602 817,460 15,984,062 15,166,602 1,243,398 16,410,000
Outfall Line Construction WQ-19000 10,593,300 - 10,593,300 10,582,800 - 10,582,800
Plant Repair, Retrofit, and Equipment Replacement WQ-19002 - 5,109,879 5,109,879 - - -
Secondary Treatment Upgrades WQ-19001 1,112,320 - 1,112,320 1,112,320 40,946,417 42,058,737
526-Wastewater Treatment Fund Total 30,861,196 6,080,473 36,941,669 30,850,696 82,062,817 112,913,513
522-Water Fund Water Distribution System Improvements WS-11003 96,300 - 96,300 - - -
Water Main Replacement - Project 30 WS-16001 4,366,839 - 4,366,839 - - -
Water Meters WS-80015 154,630 - 154,630 - - -
Water Service and Hydrant Replacement WS-80014 50,000 - 50,000 - - -
Water System Supply Improvements WS-11004 1,061,540 - 1,061,540 - - -
Water Tank Seismic Upgrade and Rehabilitation WS-09000 100,000 - 100,000 - - -
Water, Gas, Wastewater Utility GIS Data WS-02014 - 72,080 72,080 - - -
522-Water Fund Total 5,829,309 72,080 5,901,389 - - -
682-Technology Fund City Council Chambers Upgrade TE-19001 1,641,440 (10,192) 1,631,248 - - -
Computer Aided Dispatch (CAD) Upgrade TE-23000 126,841 (41,153) 85,688 - - -
Enterprise Resource Planning Upgrade TE-19000 894,907 (33,470) 861,437 - - -
Infrastructure Management System TE-13004 365,281 (36,780) 328,501 - - -
IT Data Center Upgrade TE-25000 980,000 - 980,000 - - -
682-Technology Fund Total 4,008,469 (121,596) 3,886,873 - - -
681-Vehicle Fund Emergency Repair and Replacement VR-15001 - 51,929 51,929 - - -
FY 2020 Scheduled Vehicle and Equipment Replacement VR-20000 - 94,994 94,994 - - -
FY 2023 Scheduled Vehicle and Equipment Replacement VR-23000 - 168,696 168,696 - - -
FY 2024 Scheduled Vehicle and Equipment Replacement VR-24000 1,987,783 202,650 2,190,433 - - -
FY 2025 Scheduled Vehicle and Equipment Replacement VR-25000 625,812 2,180,679 2,806,491 - - -
FY 2026 Scheduled Vehicle and Equipment Replacement VR-26000 - 1,261,350 1,261,350 - - -
681-Vehicle Fund Total 2,613,595 3,960,298 6,573,893 - - -
Grand Total 142,128,803 28,486,170 170,614,973 111,796,421 93,300,168 205,096,589
CAPITAL IMPROVEMENT PROGRAM FY 2027 TECHNICAL CLEAN-UP ACTIONS ATTACHMENT C
Fund Name Department Project No.Project Title Description Revenue Expense
Capital Improvement Fund Community Services AC-28003 Palo Alto Art Center Ceramics Equipment This project was over-expended in FY 2026 and the
budget increased by $14,988 as part of the FY 2026
Year-End process. A corresponding decrease is
recommended in FY 2027 in order to maintain the
total project budget of $188,000 over the life of the
project.
$ (14,988)
Capital Improvement Fund Public Works PE-19002 Animal Shelter Renovation
Staff recommends revising the project's FY 2027
revenue and expenditure budgets to reflect a
transfer of $297,534 from the Public Services
Donation Fund consisting of prior years' donations
from the George F. Goerl 2018 Revocable Trust
intended to benefit the Palo Alto Animal Shelter.
The transfer is recommended to enable compliance
with the City Fire Marshall's recommendation to
increase the scope of the project by installing
sprinklers throughout the facility for the safety of
employees and animals.
$ 297,534 $ 297,534
Public Services Donation Fund Non-Departmental N/A N/A
Staff recommends revising the Animal Shelter
Renovation project's FY 2027 revenue and
expenditure budgets to reflect a transfer of
$297,534 from the Public Services Donation Fund
consisting of prior years' donations from the George
F. Goerl 2018 Revocable Trust intended to benefit
the Palo Alto Animal Shelter. The transfer is
recommended to enable compliance with the City
Fire Marshall's recommendation to increase the
scope of the project by installing sprinklers
throughout the facility for the safety of employees
and animals.
$ 297,534