HomeMy WebLinkAboutStaff Report 2607-6599CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, September 28, 2026
Council Chambers & Hybrid
5:30 PM
Agenda Item
11.Approval of Amendment No. 4 to Contract No. C20176877 with Schaaf & Wheeler
Consulting Civil Engineers to Extend the Contract Term Through June 30, 2027 for the
Corporation Way System Upgrades and Pump Station (SD-21000), West Bayshore Road
Pump Station (SD-20000), and West Bayshore Trunk Line Improvements (SD-23000)
Projects; CEQA Status - Exempt Under CEQA Guidelines Section 15301
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: September 28, 2026
Report #:2607-6599
TITLE
Approval of Amendment No. 4 to Contract No. C20176877 with Schaaf & Wheeler Consulting
Civil Engineers to Extend the Contract Term Through June 30, 2027 for the Corporation Way
System Upgrades and Pump Station (SD-21000), West Bayshore Road Pump Station (SD-20000),
and West Bayshore Trunk Line Improvements (SD-23000) Projects; CEQA Status - Exempt Under
CEQA Guidelines Section 15301
RECOMMENDATION
Staff recommends that the City Council approve and authorize the City Manager or their
designee to execute Amendment No. 4 to Contract No. C20176877 with Schaaf & Wheeler
Consulting Civil Engineers. This amendment extends the Contract term through June 30, 2027,
with no changes to the contract scope or not-to-exceed amount for the Corporation Way
System Upgrades and Pump Station (SD-21000), West Bayshore Road Pump Station (SD-20000),
and West Bayshore Road Trunk Line Improvements (SD-23000) projects.
BACKGROUND
The Corporation Way System Upgrades and Pump Station, West Bayshore Road Pump Station,
and West Bayshore Road Trunk Line Improvements projects are three of the highest-priority
storm drain projects identified in the City's 2015 Storm Drain Master Plan. Design contract
C20176877 was awarded to Schaaf & Wheeler Consulting Civil Engineers (Schaaf & Wheeler) on
June 15, 2020.1 The original contract had a four-year term that extended to May 30, 2024. Due
to the time required to secure easements within private properties and obtain project
entitlement and building permit approvals, the contract was extended to November 30, 2024
by Amendment No. 1.2 Amendment No. 2 updated the contract rate schedule and extended the
1 City Council, June 15, 2020; Agenda Item #2; SR # 100992
https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=80673&dbid=0&repo=PaloAlto
2 Schaaf & Wheeler Consulting Civil Engineers for Professional Services C20176877 Amendment No.1
term to February 28, 2026.5 Due to delays in bidding, Amendment No. 3 extended the contract
term to August 28, 2026.6
ANALYSIS
FISCAL/RESOURCE IMPACT
STAKEHOLDER ENGAGEMENT
ENVIRONMENTAL REVIEW
ATTACHMENTS
APPROVED BY:
5 5 City Council, December 02, 2024; Agenda Item # 13; SR # 2410-3606
https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=83114&dbid=0&repo=PaloAlto&searchid=c5954d65
-6e89-4d24-95f2-4ec785fa1eb4
6 Schaaf & Wheeler Consulting Civil Engineers for Professional Services C20176877 Amendment No. 3
Vers.: Aug. 5, 2019
Page 1 of 4
AMENDMENT NO. 4 TO CONTRACT NO. C20176877
BETWEEN THE CITY OF PALO ALTO AND
SCHAAF & WHEELER, CONSULTING CIVIL ENGINEERS
This Amendment No. 4 (this “Amendment”) to Contract No. C20176877 (the “Contract” as
defined below) is entered into as of August 26, 2026, by and between the CITY OF PALO ALTO, a
California chartered municipal corporation (“CITY”), and SCHAAF & WHEELER, CONSULTING CIVIL
ENGINEERS, a California Corporation, located at 4699 Old Ironsides Drive (“CONSULTANT”). CITY
and CONSULTANT are referred to collectively as the “Parties” in this Amendment.
R E C I T A L S
A. The Contract (as defined below) was entered into by and between the Parties
provide engineering design, analysis, planning and construction management support in
connection with the Corporation Way System Upgrades and Pump Station and West Bayshore Road
Pump Station and Trunk Line Improvement Project, as detailed therein.
B. The Parties now wish to amend the Contract in order to extend the term of the
contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of
this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean Contract No. C20176877
between CONSULTANT and CITY, dated June 15, 2020, as amended by:
Amendment No.1, dated March 11, 2024
Amendment No.2, dated November 24, 2024
Amendment No. 3 dated February 16, 2026
b. Other Terms. Capitalized terms used and not defined in this Amendment
shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section 2 “TERM” of the Contract is hereby amended to read as follows:
“The Term of the Agreement shall be from the date of its full execution through June 30, 2027,
unless terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 3. The following exhibit(s) to the Contract is/are hereby amended or added, as
indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby
incorporated in full into this Amendment and into the Contract by this reference:
Docusign Envelope ID: B46375EB-6D48-8B73-8065-E894259DD7DA
Vers.: Aug. 5, 2019
Page 2 of 4
a. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE, AMENDMENT NO. 4”,
AMENDED, REPLACES PREVIOUS.
SECTION 4. Legal Effect. Except as modified by this Amendment, all other provisions of the
Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 5. Incorporation of Recitals. The recitals set forth above are terms of this
Amendment and are fully incorporated herein by this reference.
(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
Docusign Envelope ID: B46375EB-6D48-8B73-8065-E894259DD7DA
Vers.: Aug. 5, 2019
Page 3 of 4
SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed
this Amendment effective as of the date first above written.
CITY OF PALO ALTO
City Manager
APPROVED AS TO FORM:
City Attorney or designee
SCHAAF & WHEELER, CONSULTING
CIVIL ENGINEERS
Officer 1
By:
Name: Charles D. Anderson
Title: President
Officer 2
By:
Name: Glen Anderson
Title: Vice President
Attachments:
EXHIBIT “B” entitled “SCHEDULE OF PERFORMANCE, AMENDMENT NO. 4”, AMENDED,
REPLACES PREVIOUS.
Docusign Envelope ID: B46375EB-6D48-8B73-8065-E894259DD7DA
Vers.: Aug. 5, 2019
Page 4 of 4
EXHIBIT “B”
SCHEDULE OF PERFORMANCE, AMENDMENT NO. 4
(AMENDED, REPLACES PREVIOUS)
CONSULTANT shall perform the Services to complete each milestone within the number of weeks
specified below. The time to complete each milestone may be increased or decreased by mutual
written agreement of the project managers for CONSULTANT and CITY so long as all work is
completed within the term of the Agreement. The order for Construction Administration
Services, Task H-1, H-2 and H-3 may be changed at City’s discretion. CONSULTANT shall provide a
detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the
Notice To Proceed (“NTP”).
Task/Milestones Completion Date(s)
A. Preliminary Design Completed
B. Final Design Completed
C. Cost Estimate Completed
D. Meetings Completed
E. Work Product Submittal Completed
F. Construction Documents Completed
G. Regulatory & City Permits Completed
H. Construction Administration Services
H-1 Corporation Way System Upgrades and Pump Station June 30, 2027
H-2 West Bayshore Road Pump Station Improvement June 30, 2027
H-3 West Bayshore Trunk Line Improvement June 30, 2027
Docusign Envelope ID: B46375EB-6D48-8B73-8065-E894259DD7DA