HomeMy WebLinkAboutStaff Report 4892
City of Palo Alto (ID # 4892)
City Council Staff Report
Report Type: Action Items Meeting Date: 9/22/2014
City of Palo Alto Page 1
Summary Title: Contract Approval and Other Street Sweeping
Recommendations
Title: Approval of Contract No. C15152971 in the Amount of $658,527.32
with Contract Sweeping Services for the First Year of a Five Year Term for
Street Sweeping Services. Approval of Reduction in the Frequency of Street
Sweeping in Residential/Light Commercial Areas from Weekly to Every Other
Week Only During the Non -Leaf Season. Approval of Budget Amendment
Ordinance with Impacts to Various Funds to Reflect Savings Due to
Implementing the Efficiency and Cost Savings Plan. Approval of Amendments
to the Table of Organization Reflective of the Proposed Elimination of Seven
Positions Budgeted in FY 2015. Approval of Decrease in the Refuse Rate
Street Sweeping Fixed Fee from $6.66 per Single Family Residence to $5.26
From: City Manager
Lead Department: Public Works
Recommendation
Staff recommends that Council:
1) Approve and authorize the City Manager or his designee to execute the
attached contract with Contract Sweeping Services (Attachment A) for an
amount not to exceed $658,527 in the first year, including an initial base
amount of $598,661 and an initial additional services amount of $59,866;
2) Direct the City Manager or his designee to maintain the contract for up to
four additional years provided the contractor is responsive to the City’s
needs and the quality of the contractor’s work is acceptable. The not to
exceed amounts will be adjusted annually, and shall be tied to the
Consumer Price Index for Urban Wage Earners and Clerical Workers for the
San Francisco-Oakland-San Jose area. Funding for each additional year is
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contingent upon Council approval of that Fiscal Year’s budget;
3) Approve reducing the frequency of street sweeping in residential/light
commercial areas from weekly to every other week only during the non-
leaf season;
4) Approve the attached Budget Amendment Ordinance to reflect the impact
of implementing the efficiency and cost savings plan (as described below),
including a reduction of seven budgeted positions (1.0 Lead Heavy
Equipment Operator, 1.0 Heavy Equipment Operator, and 5.0 Street
Sweeper Operators); and resulting changes to the Table of Organization;
and
5) Approve decreasing the Refuse Rate street sweeping monthly fixed fee
from $6.66 per single family residence to $5.26 in order for residents to
realize the cost savings from these Council actions.
Executive Summary
Staff is recommending implementing an efficiency and cost savings plan for street
sweeping services that would save approximately $649,000 annually by
outsourcing the street sweeping and material handling operation and changing
the frequency of street sweeping in residential/light commercial areas to every
other week during the non-leaf season. Leaf season is typically mid-October
through mid-February and non-leaf season is comprised of the remaining eight
months of the year. Staff issued a Request for Proposal (RFP), evaluated
proposals and recommends award of a five year general services agreement to
“Contract Sweeping Services” to perform the City’s street sweeping and debris
management operation. The FY 2015 impact of this action differs from the annual
savings due to the implementation date, one-time training and outreach costs,
and a one-time transfer from the Vehicle Fund to the Refuse Fund. In FY 2015,
net savings are anticipated to total $378,000. In addition, the Refuse Fund will
benefit from a one-time transfer from the Vehicle Fund in the amount of
$1,060,927, representing vehicle and equipment replacements that will no longer
be required due to the proposed change in the service delivery model.
The sweeping frequency would remain the same in the University and California
Avenue areas (3 times per week), as well as El Camino (weekly), and would be
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reduced from weekly to every-other-week in residential and light commercial
areas during the non-leaf season. Contracting out this street sweeping and
material management work would eliminate seven Full Time Equivalent positions
(FTEs) and associated non-salary funding; and remove street sweeping equipment
from the City fleet inventory. Additionally, savings will be realized in future years
through reduced pension and healthcare costs.
A monthly Refuse Fee reduction of $1.40 per customer would be passed on to the
rate payers beginning October 1, 2014 to reflect the savings.
To date, two employees out of the seven affected positions have been promoted
or reassigned. Potentially displaced street sweeping personnel have been offered
and are receiving cross-training that would help them qualify for open positions
within the City. The City has spent approximately $5,000 on outside training
based on the employee’s qualifications and career interest. The remaining
$25,000 of training funds remains available in the event that affected staff
members request training. Additionally, Contract Sweeping Services is amenable
to interviewing and potentially hiring up to four of the displaced sweeping
personnel.
Background
Currently, the City performs all of its street sweeping and sweeper debris handling
operations with in-house staff and equipment. Residential/light commercial areas
are swept weekly year-round and the University/California Avenue areas (i.e. the
Parking District areas) are swept 3 times per week year-round. El Camino is swept
weekly under an agreement with Caltrans. The estimated cost to conduct these
operations is approximately $1.4 million per year. Most of these costs are funded
within the Refuse Fund, with a portion funded from the University Avenue and
California Avenue Parking Permit Funds. Based on 2012 survey results received by
the City’s Administrative Services Department, Palo Alto sweeps its streets more
frequently than any of the neighboring cities that were surveyed with most cities
being swept every other week on average during the year with some exceptions
for the large retail/commercial areas.
On March 19, 2013, staff met with the Finance Committee to present options for
reducing costs in the City’s street sweeping operation (Staff Report No. 3483). The
Finance Committee directed staff to perform an every other week street
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sweeping pilot program to test the feasibility of reducing the frequency of
sweeping in residential/light commercial areas to every other week during the
non-leaf season. On December 9, 2013, staff returned to the Finance Committee
(Staff Report No. 4128) and presented an updated efficiency and cost savings plan
and the results of the every other week sweeping pilot. The pilot results
demonstrated that the City could reduce the frequency of sweeping in the
residential/light commercial areas to every other week during non-leaf season
without adverse impacts to the public or the environment. At the meeting on
December 9, staff explained that the next steps in the efficiency and cost savings
plan was to develop and issue an RFP for street sweeping and debris management
services that could confirm the expected cost savings. The Finance Committee
unanimously approved the efficiency and cost savings plan and directed staff to
obtain Council approval for the issuance of the RFP.
On February 3, 2014, staff received Council’s approval for the issuance of the
sweeping RFP (Staff Report No. 4337). An RFP for Street Sweeping Services was
distributed to qualified street sweeper contractors on February 4, 2014.
Contractors had six weeks to review the RFP and submit proposals to the City.
Proposals were received from two qualified contractors on March 18, 2014. A
summary of their proposals is included below.
Summary of Request for Proposals Process
Proposal Name/Number
RFP Number 152971 For General
Services – Street Sweeping
Total Days to Respond to RFP 42
Number of Firms at Pre-Proposal Meeting 7
Number of Proposals Received 2
Proposal Price Range *$598,661.20 – $1,231,238
*Note: Fee proposal before minor scope of work modifications, and adding 10%
contingency.
An evaluation committee consisting of three staff members from the Public
Works Department, Public Services Division evaluated the proposals and of the
two proposals received, staff unanimously selected Contract Sweeping Services as
the preferred proposer due mainly to the large cost difference. A local company,
Contract Sweeping Services currently sweeps many cities similar to Palo Alto.
Some of their contracts include the cities of Cupertino, Foster City, San Carlos,
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Saratoga, Menlo Park, and East Palo Alto. Staff has checked references that
Contract Sweeping Services provided in their proposal. All of the references
provided positive reviews for the services provided by Contract Sweeping
Services.
Both of the proposals that were submitted indicated that a five-year term would
be the minimum term of the agreement that they would accept. Staff has found
that a multi-year contract is advantageous to the City because it allows a
contractor to amortize their major equipment purchases, and bid lower prices for
the work to be performed. All of the cities that staff spoke with which had similar
size and complexity of the proposed operation had contracts in place of at least
five years.
Staff returned to the Finance Committee on June 3, 2014 to present the results of
the RFP (Staff Report 4539) as well as to present the plan’s next steps that include
development of a contract with Contract Sweeping Services. The Finance
Committee unanimously approved staff’s plan, and directed staff to develop a
general services agreement and take the agreement to the Council for approval.
The Finance Committee approved the following motions:
1. Reduce the street sweeping frequency for Residential and
Light/Commercial areas to every other week during the non-leaf season;
2. In response to the City’s recent Request for Proposals, negotiate and
develop an agreement with Contract Sweeping Services and return to the
City Council for a contract award and a related Budget Amendment
Ordinance;
3. That the savings from the switch to semi-weekly sweeping in non-leaf
season be translated into the fixed charge to residents and businesses for
street sweeping;
4. Staff make their best estimate of that savings at the time of the
implementation of program and implemented at that time;
5. Authorize People Strategy and Operations Department to invest up to
$30,000 in Focused Training for employees who otherwise may not qualify
to be transferred to new positions, and that $30,000 would come out of the
first year’s savings from this program.
Discussion
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Implementing an every other week sweeping program during the non-leaf season
and approving the attached general services agreement with Contract Sweeping
Services would allow the City to contract out most of its street sweeping and all
debris management services, and save approximately $650,000 annually.
Executing this agreement would result in the City reducing 7 full time equivalent
budgeted positions and reduce the City’s fleet by 7 pieces of equipment. The City
would retain staff and equipment to sweep parking lots, sidewalks, dead-ends,
bike paths and respond to emergency response events such as water main breaks
or traffic accidents.
Some highlights of the efficiency and cost savings plan are:
1 Continue sweeping Downtown/California Avenue three (3) times per
week. Contract for this work.
2 Continue weekly cleaning of parking lots, bike paths, dead-ends and
downtown sidewalks. Continue using in-house staff and existing
contracts to complete this work.
3 Reduce sweeping frequency to every other week during non-leaf season
(except for Downtown/California Avenue areas and El Camino Real).
4 Contract for the main street sweeping operation (i.e. street sweeping
performed by the large sweepers).
5 Contract for materials management (i.e. hauling leaf litter/debris to
SMaRT).
6 Require the successful contractor to obtain an encroachment permit from
Caltrans to continue sweeping El Camino Real weekly.
7 Manage emergency responses with both in-house and contractor
resources (traffic accidents, water main leaks, large rain events etc.).
Comparison - Staffing and Equipment Cost Savings Plan (Entire Public Services
Sweeping and Cleaning Group)
Lead Heavy Equipment
Operator
1 0 -1 FTE
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Heavy Equipment
Operator
1 0 -1 FTE
Street Sweeper Operators 7 2 -5 FTE
Street Maintenance
Assistants
2 2 0
Total Staff 11 4 -7 FTE
Equipment Current
Program
Proposed
Program
Equipment
Reduction
Large Street Sweepers 7 2 -5 large
sweepers
Parking Lot Sweeper 1 1 0
Large Leaf Trucks (for
picking up and hauling
debris)
2 0 -2 large trucks
Green Machines (small
sweepers used to clean
sidewalks and bike paths)
3 3 0
Small Dump Truck 1 1 0
Total Equipment 14 7 -7
Operational Changes
The proposed plan calls for significant changes to the current operations that are
currently being used.
Current Operation Proposed Changes
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Environmental Benefits
There are environmental benefits with the reduced frequency every other week
sweeping during the non-leaf season. The City would realize a 22% reduction of
greenhouse gas emissions per year equaling approximately 37 metric tons CO2
emissions per year.
Another potential benefit is the possible reduction of other air pollutants based
on the fact that Contract Sweeping Services plans to use brand new PM10
compliant sweepers. These clean diesel sweepers are subject to stringent air
quality regulations, and are tested to be up to three times cleaner than sweepers
that comply with federal air quality standards.
The contractor stated that they will not collect sweeper debris in piles on the
street during the approximate 8 months of the non-leaf season. They will drive
the sweepers directly to the Sunnyvale Materials Recovery and Transfer Station
(SMaRT). This would be an improvement for the City in terms of wind-blown
litter/loose debris reaching storm drains, creeks and the bay.
Targeted Community Outreach
Staff plans to conduct outreach for these changes using several methods. The
outreach campaign will be a multi-month, phased-in effort to inform the
community first about the new street sweeping contractor and then about the
changes to their service frequency. The goals of the campaign are to:
1. First, inform the community about the new contractor starting in October.
2. Second, inform the community about the new every-other-week schedule
(during the non-leaf season) that will not be implemented until early next
year (i.e. February 2015). and
3. Third, assure residents in areas with trees that have leaf fall outside of leaf
season that their neighborhoods will be swept more often as needed to
keep their areas clean.
The bulk of the outreach campaign will be implemented in January, February and
March 2015, to raise awareness about the seasonal change from weekly to every-
other-week sweeping service and assure residents in areas with non-deciduous
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street trees that the City has planned for supplemental service in their area to
account for their leaf fall issues. A variety of outreach mechanisms will be utilized
to reach as much of the community as possible. It will include a bill insert, print
ads for local papers and publications, Palo Alto Online ads, Facebook ads, and
Pandora ads. It will also include a variety of unpaid outreach such as Facebook
and NextDoor posts, emails to our contact list, and a press release. All outreach
will direct readers to visit the Street Sweeping webpage or call Public Works for
detailed information.
Staffing Impact
If street sweeping is contracted out as recommended by staff, then there are
seven FTE positions that would be eliminated. Currently, five of those positions
are filled, and two vacancies resulted from employees moving to other positions
in the City. Staff has met with SEIU on seven occasions in 2014 (March 12, May
15, June 5, June 12, June 13, June 26, and August 4) to discuss the City’s street
sweeping proposal, the training plan, and SEIU proposals to mitigate the effect on
staff. In addition, Contract Sweeping Services has indicated a willingness to
interview and potentially hire up to four affected members of the Street
Sweeping crew at a wage that is comparable to their current salaries in Palo Alto.
Any interviews with Contract Sweeping Services would not take place until after
the contract has been executed.
Training for Potentially Displaced Employees
On March 12, 2014, in an effort to mitigate any negative effect outsourcing may
have should the Council decide to move forward, staff proposed to offer training
opportunities to potentially affected street sweeping staff members. Staff
recommended beginning training as soon as possible, rather than waiting until
the Council makes a final decision, to maximize the time that employees have to
train as well as minimize operational impacts to the current operation by
stretching the training time over a longer period. On June 3, 2014, the Finance
Committee directed staff to allocate $30,000 of the savings (from implementing
the efficiency and cost savings plan) towards training the affected employees in
order to prevent any potential layoffs. Following the allocation of funding for
training, affected employees have been and continue to be offered cross-training
for current and expected open positions within the City as well as training in
Departments without current vacancies.
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In addition to the cross-training, the City is working with NOVA Workforce
Services to provide career advice to the Street Sweeper crew. NOVA is a
nonprofit, federally funded employment and training agency that provides
customer-focused workforce development services. NOVA provides career advice,
interview and resume counseling, and access to job postings. NOVA offers more
than 20 workshops to assist job seekers in learning how to navigate the job-
search process — including gaining a clear focus, writing a résumé, searching for
the right job, interviewing, and negotiating a job offer. In addition to attending
Nova training sessions, Street Sweeping crew members will each have the
opportunity to meet with a NOVA career counselor for individual meetings and to
devise a personalized career plan.
In addition to the training employees will be receiving at the City and NOVA,
employees may also request specialized training such as enrollment in a
certification course, training on a specific piece of equipment, and/or training to
refine certain skills. Some highlights of the proposed training program include:
Each Street Sweeping crew member will be allowed to train on City time
with another workgroup in which they are interested and for which a
training opportunity can be arranged.
Training requests submitted on or before August 28 were addressed and
prioritized on a first-come-first-served-basis. The department managers will
continue to work with PSOD to set up training opportunities. Directors and
managers of all City departments have been made aware of this training
effort and will try to accommodate all requests. Opportunities are,
however, subject to operational needs and relevant requirements in both
departments.
As of August 31, 2014, affected employees have received training with the
Administrative Services Department in the Stores Warehouse, with the Utilities
Department on the Vac-Con Truck, training at the Regional Water Quality Control
Plant, training with the Police Department’s Community Service Officers, training
with the Public Works Department Street Maintenance Section and the
Equipment Maintenance Section. Specialized training was also provided on
backhoe operation during this time for potential opportunities in different
departments that may arise.
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In the event City Council approves outsourcing of the street sweeper operation,
the City will consider adding training opportunities for employees who may be
affected by bumping. At this time, the City’s goal and focus is to train the Street
Sweeper crew so that they may be qualified and selected for other City positions
or positions in other agencies.
SEIU Proposals to City Staff
The City has informed SEIU of and invited them to attend all Council and
committee meetings on this topic since it began considering the issue in the
spring of 2013. Staff provided SEIU with a copy of the RFP when it was released in
February 2014 and provided the opportunity to submit any ideas, alternatives,
responses, or other suggestions so that the City could consider SEIU’s input at the
same time it is reviewing proposals from other entities. The City met with SEIU on
six occasions to discuss the City’s and SEIU’s proposals, to discuss training for
potentially displaced employees, and to answer any questions that they had
regarding the current in-house operation.
On June 26, 2014, SEIU Local 521 presented several proposals to staff with the
goal of preventing potential layoffs while still offering cost savings to the City.
SEIU’s proposed changes included reducing the number of budgeted FTE’s by
three, rearranging the schedules of the remaining FTE’s, hiring temporary
employees for four months of each year, and the elimination of three pieces of
equipment which are used as spares in the event of a breakdown. Staff reviewed
the SEIU proposals, and found that their proposals would undermine staff's ability
to effectively meet the needs of Palo Alto’s residents, without providing the full
costs savings included in staff’s efficiency and cost savings plan. Their proposal
did not take into account the difficulties associated with hiring hourly employees,
and the fact that staffing and equipment levels would be reduced to minimal
levels. Should any unforeseen events occur such as employee illnesses or
equipment breakdowns occur, the ability to effectively deliver service to Palo Alto
residents would be compromised. After a final meeting between staff and SEIU an
August 4, 2014, staff determined that impasse had been reached. This was
conveyed to SEIU in a memo dated August 20, 2014.
Resource Impact
As described throughout this report, two significant changes are being proposed
to the street sweeping program. First is a reduction in the frequency of street
sweeping services to every other week during the non-leaf season in residential
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and light/commercial areas. The pilot results demonstrated that the City could
reduce the frequency of sweeping in the residential/light commercial areas to
every other week during non-leaf season without adverse impacts to the public or
the environment. Making this change alone while retaining City staff and
equipment would result in anticipated savings of only approximately $87,000, and
would not result in the elimination of positions. Because the City lacks the
flexibility to effectively add or reduce the crew size before and after the leaf
season, the crew would need to be fully staffed year round in order to
accommodate that workload. The anticipated savings of $87,000 would be from
the result of reduced fuel consumption, vehicle maintenance, and vehicle
replacement charges. Partially offsetting the savings would be reduced parking
citation revenue. The savings from changing the frequency of street sweeping,
while using City staff and equipment, are outlined in the following table:
Savings from reducing the frequency of street sweeping services
provided by In-house City Staff and Equipment
Category Projected Savings
Total $87,000
The second change proposed is to contract out this service, at the reduced
frequency described above. Outsourcing the regular street sweeping operations,
in conjunction with the reduced frequncy of sweeping, would save approximately
$649,000, across all funds, per year as shown in the following table. The cost of
the street sweeping contract will be spread across the Refuse Fund, University
Avenue Parking Permit Fund, and California Avenue Parking Permt Funds. The
parking permit funds receive an enhanced level of street sweeping, and therefore
will be charged for their proportional usage of the contract. It should be noted
that the FY 2015 savings from the change would be reduced due to the project
mid-year implementation date. Overall anticipated savings in FY 2015, included
as part of the accompanying BAO, total $378,000. This amount is lower than the
annual savings of $649,000 due to staff costs and vehicle maintenance,
operations, and replacement charges incurred during the first three few months
of the fiscal year under the current service model, as well as one-time outreach
City of Palo Alto Page 13
and training costs. Before the end of the year, it is also anticipated that the
Refuse Fund will further benefit as a result of this action through the sale of
equipment no longer required due to the outsourcing (currently estimated at
$400,000). This additional one-time revenue will be added to the Rate
Stabilizaiton Reserve to gradually achieve a healthy fund reserve in accordance
with the existing rate stabilization reserve guideline range (between $2.7 million,
and $5.5 million).
It should be noted, that consistent with previous Finance Committee direction,
the savings resulting from the outsourcing will be passed on to customers in the
form of reduced street sweeping charges. Due to the one-time nature of the
transfer from the Vehicle Fund to the Refuse Fund, the $1,060,927 being returned
to the Refuse Fund is recommended to augment the Refuse Fund Rate
Stabilization Reserve. As indicated in the 2015 Adopted Operating Budget, the
Refuse Fund Rate Stabilization Reserve currently has a negative $1.8 million
balance, which is attributable to liabilities associated with maintaining the closed
landfill, as mandated by the Public Resources Code and the California Code of
Regulations. While the transfer will still leave the Rate Stabilization Reserve
below the reserve guideline range (between $2.7 million, and $5.5 million), the
return of these funds will aid in returning the Refuse Fund towards a position of
financial stability.
Annual Cost Estimates for the street sweeping operation with reduced
frequency (Affected Staff and Equipment)
City Equipment Costs
Fuel $79,000 $4,000 ($75,000)
Maintenance/Repair $164,000 $4,000 ($160,000)
Vehicle Replacement $321,000 $57,000 ($264,000)
Personnel Costs (with benefits)
(1) Lead Heavy Equipment
Operator
$137,000 0 ($137,000)
(1) Heavy Equipment Operator $128,000 0 ($128,000)
(5) Street Sweeper Operators $566,000 0 ($566,000)
City of Palo Alto Page 14
Associated Non-Salary Expenses
(Uniforms, Supplies, etc.) $19,000 0 ($19,000)
Subtotal $850,000 $0 ($850,000)
Contractor Costs
Sweeping fee - 17,272 curb miles
@ $28.35 /mile.
$490,000 $490,000
Debris management fee – 2,500
tons per year @ $28.00 per ton
$70,000 $70,000
Unscheduled Service 500 hours @
$65.00 per hour
$33,000 $33,000
Emergency Service (as requested) $10,000 $10,000
Contract Contingency @ 10% $60,000 $60,000
Subtotal $663,000 $663,000
Parking Citation Revenue $55,000 $18,000 $37,000
Total Annual Net Costs $1,359,000 $710,000 ($649,000)
Other cost impacts which are not included in cost comparison above:
1) Existing equipment could be salvaged at auction. A preliminary estimate
shows that the equipment would be sold for over $400,000. These one-
time funds would be returned to the Refuse Enterprise Fund that ultimately
has funded the purchase of this equipment. At this time, the budgeted
revenue estimate is not recommended to be increased.
2) Some indirect allocated charges, such as General Fund cost allocation plan,
which spreads the cost of the City’s administrative functions across the
organization, could be reduced. These changes are difficult to quantify,
however, as the annual charges are dependent upon many factors, such as
the level of support provided to each fund/department, the overall budget
for each department and fund, and the number of positions in each
department and fund. As a result, these savings are not included in the
anticipated ongoing savings amount of $649,000.
3) Long-term liabilities for pension and retiree health care would be reduced
by the elimination of seven full time positions. These costs are not included
in the savings amount, as it is difficult to predict with any level of certainty
these cost avoidance figures.
4) Allocation of costs to various funds for the remaining Street Sweeper
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Operators and Street Maintenance Assistants: as the new service delivery
model is implemented and time estimates for remaining staff are refined,
changes may be brought forward for City Council consideration at a later
date.
Notes
1) Fuel and Maintenance costs estimated using an average of costs per
equipment from FY 2012, FY 2013 and FY 2014 (projected).
2) Vehicle replacement costs represent the estimated replacement charge
necessary to replace equipment every seven years.
3) The City will retain two sweepers that are operated by the two Street
Sweeper Operators for part time sweeping of permanently posted areas
and use in problem areas as needed. As a result of the reduced utilization
for the remaining sweepers, the annual replacement allocation will be
reduced, as reflected in the table above.
4) Personnel costs are based on the 2014 approved pay increases, inclusive of
benefit costs.
5) The University Avenue Parking Permit Fund and California Avenue Fund will
be charged for the vehicle maintenance and replacement charges
associated with the work performed in these areas.
Modifying the Fixed Street Sweeping Fee
As directed by the Finance Committee, the fixed fee for residential street
sweeping services will be reduced by $1.40 per residence from the current
amount of $6.66 to $5.26 beginning October 1, 2014 to reflect the FY 2015
savings of approximately $378,000. Proposition 218 noticing is not required if
Council adopts a lower rate schedule.
Environmental Review:
Outsourcing the street sweeping operation and adoption of a Budget Amendment
Ordinance are not projects under the California Environmental Quality Act
(CEQA). In addition, the reduction of sweeping from weekly to every other week
in residential/light commercial areas during the non-leaf season is exempt from
CEQA under CEQA Guidelines section 15061(b)(3), because it can be seen with
certainty that there is no possibility of a significant effect on the environment.
Most neighboring cities sweep less frequently than Palo Alto and the Regional
Water Quality Control Board has stated that residential areas are not a large
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generator of litter. The City’s recent every other week pilot project showed no
significant adverse affects to the environment. Finally, positive environmental
impacts are expected such as:
Less impacts to roadway surfaces because of less frequent sweeping;
The contractor will not generate leaf piles throughout the City during the
non-leaf season, thereby decreasing wind blown debris;
The contractor would utilize new sweeping equipment with lower air
quality emissions; and
Less sweeping means less environmental impacts to noise, traffic
congestion, vehicle emissions, etc.
Attachments:
Attachment A - City of Palo Alto Contract #C15152971 for Street Sweeping Services
(PDF)
Attachment B - BAO - Outsource Streetsweeping (DOC)
Attachment B, Exhibit 1 - Table_of_Organization_Modified_7-29-14 (PDF)
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ORDINANCE NO. XXXX
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR FISCAL YEAR 2015 IN THE
GENERAL FUND, REFUSE FUND, UNIVERSITY AVENUE
PARKING PERMIT FUND, CALIFORNIA AVENUE PARKING
PERMIT FUND, AND VEHICLE REPLACEMENT FUND AS A
RESULT OF CHANGES TO THE SERVICE DELIVERY MODEL FOR
THE STREET SWEEPING PROGRAM.
The Council of the City of Palo Alto does ordain as follows:
SECTION 1. The Council of the City of Palo Alto finds and
determines as follows:
A. Pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on
June 16, 2014 did adopt a budget for Fiscal Year 2015; and
B. At the time the 2015 Adopted Budget was being
considered by the City Council, the Finance Committee had not
yet completed their review of the Street Sweeping program
service delivery change; and
C. The service delivery change will reduce the frequency
of street weeping in residential/light commercial areas to
every other week during the non-leaf season. Sweeping
frequencies would remain unchanged in the University Avenue
and California Avenue areas (3 times per week), as well as El
Camino (weekly). Further, street sweeping and material
management work would be outsourced, resulting in the
elimination of seven Full Time Equivalent positions (FTEs) and
associated non-salary funding. Eliminated positions include
1.0 Lead Heavy Equipment Operator, 1.0 Heavy Equipment
Operator, and 5.0 Street Sweeper Operators; and
E. Bids were received from two qualified contractors on
March 18, 2014, ranging from $598,661 to $1,231,238, before
minor scope of work modifications and adding 10%
contingency; and
F. Staff recommends that the bid of $598,661 submitted by
Contract Sweeping Services be declared the lowest responsible
and responsive bid; and
G. A contingency amount of $59,866, equal to ten percent
of the total base bid contract amount, is requested for
related, additional, but unforeseen work which may develop
during the project.
SECTION 2.
A. The net sum of Two Hundred Ninety Four Thousand, One
Hundred Seventy Three Dollars ($294,173) is hereby
reduced from the Refuse Fund, offset by an increase to
the Rate Stabilization Reserve. The Reduction in the
Refuse Fund is split as follows:
1. Three Hundred Fifty Seven Thousand, Two
Hundred Sixty Seven Dollars ($357,267) as reduced
transfers to the Vehicle Replacement Fund;
2. Four Hundred Forty Nine Thousand, Eighty One
Dollars ($449,081) from salaries and benefits as
a result of the elimination of seven positions,
effective October 23, 2014, partially offset by
increased contract services expenditures of Five
Hundred Twelve Thousand, One Hundred Seventy Five
Dollars ($512,175) for the Refuse Fund portion of
the street sweeping contract and
training/outreach expenses.
B. In the General Fund, the revenue estimate for
citation revenue is hereby reduced by Twenty Seven
Thousand, Seven Hundred Fifty Dollars ($27,750),
offset by a corresponding decrease to the Budget
Stabilization Reserve.
C. In the University Avenue Parking Permit Fund,
budgeted expenditures are hereby decreased by One
Hundred Six Thousand, Eight Hundred Forty Three
Dollars ($106,843), offset by a corresponding increase
to the ending fund balance. This adjustment is
attributable to decreased salary and benefit expenses
of One Hundred Fifteen Thousand, Two Hundred Thirty
Two Dollars ($115,232), partially offset by increased
vehicle maintenance and replacement charges of Seven
Hundred Fifty Three Dollars ($753) and the Fund’s
proportional share of contract services expenses of
Seven Thousand, Six Hundred Thirty Six Dollars
($7,636).
D. In the California Avenue Parking Permit Fund,
budgeted expenditures are hereby decreased by Four
Thousand, Four Hundred Sixty Two Dollars ($4,462),
offset by a corresponding decrease to the ending fund
balance. This adjustment is attributable to reduced
salary and benefit expenditures of Eighteen Thousand,
One Hundred Twenty Seven Dollars ($18,127), partially
offset by increased vehicle maintenance and
replacement charges of One Thousand, Two Hundred
Twenty Six Dollars ($1,226) and the Fund’s
proportional share of contract services expenses of
Twelve Thousand Four Hundred Thirty Nine Dollars
($12,439).
E. In the Vehicle Fund, Transfers in from other funds
will be reduced by Three Hundred Fifty Five Thousand,
Two Hundred Eighty Eight Dollars ($355,288), offset by
a reduction to the ending fund balance in the amount
of One Hundred Eighty Seven Thousand, Nine Hundred
Eighty Dollars ($187,980), and a reduction to contract
expenses in the amount of One Hundred Sixty Seven
Thousand, Three Hundred Eight Dollars ($167,308).
F. The Vehicle Fund will transfer to the Refuse Fund
the amount of One Million, Sixty Thousand, Nine
Hundred Twenty Seven Dollars ($1,060,927). This
adjustment will be offset by a decrease to the ending
fund balance in the vehicle fund and an increase to
the ending fund balance in the Refuse Fund, and is
attributable to the return of funds originally
transferred to the Vehicle Fund for vehicles and
equipment that will no longer need to be replaced due
to the proposed change in service delivery model.
This transfer will be used to increase the Refuse Fund
Rate Stabilization Reserve.
G. Expenditure savings are to be passed on to customers
in the form of a reduced street sweeping monthly fixed
fee for street sweeping services.
SECTION 4. The Table of Organization shall be modified as
provided in Exhibit “1”.
SECTION 5. As provided in Section 2.04.330 of the Palo
Alto Municipal Code, this ordinance shall become effective
upon adoption.
//
//
SECTION 6. The Council of the City of Palo Alto hereby
finds that adoption of this ordinance is not a project under
the California Environmental Quality Act and, therefore, no
environmental impact assessment is necessary.
CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET 427
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
General Fund
Administrative Services
Account Specialist 7.00 7.00 5.95 5.95 5.95 0.00 0.00%
Account Specialist-Lead 5.00 5.00 4.59 4.59 4.59 0.00 0.00%
Accountant 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Administrative Assistant 0.93 1.00 1.00 1.00 1.00 0.00 0.00%
Administrative Associate III 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Assistant Director Administrative
Services 1.50 1.80 1.65 1.65 1.65 0.00 0.00%
Buyer 1.95 1.95 2.00 2.00 2.00 0.00 0.00%
Chief Procurement Officer 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Contracts Administrator 1.40 1.40 1.70 1.70 1.70 0.00 0.00%
Director Administrative Services/CFO 0.50 0.55 0.70 0.70 0.70 0.00 0.00%
Director Office of Management and
Budget 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Manager Accounting 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Manager Real Property 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Payroll Analyst 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Principal Management Analyst 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Senior Accountant 3.00 3.00 3.00 3.00 3.00 0.00 0.00%
Senior Financial Analyst 4.81 6.10 5.90 0.00 0.00 -5.90 (100.00)%
Senior Management Analyst 0.00 0.00 0.00 5.90 5.90 5.90 0.00%
Storekeeper-Lead 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Warehouse Supervisor 0.50 0.50 0.50 0.50 0.50 0.00 0.00%
Total Administrative Services 37.69 39.30 37.99 37.99 37.99 0.00 0.00%
City Attorney
Assistant City Attorney 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
City Attorney 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Claims Investigator 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Legal Fellow 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Legal Services Administrator 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Secretary To City Attorney 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Senior Assistant City Attorney 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Senior Deputy City Attorney 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Senior Legal Secretary - Confidential 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Total City Attorney 9.00 9.00 9.00 10.00 10.00 1.00 11.11%
428 CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET
City Auditor
Administrative Assistant 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
City Auditor 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Performance Auditor 0.00 0.50 0.50 0.50 0.50 0.00 0.00%
Senior Performance Auditor 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Total City Auditor 4.00 4.50 4.50 4.50 4.50 0.00 0.00%
City Clerk
Administrative Associate III 3.00 3.00 2.00 2.00 2.00 0.00 0.00%
Assistant City Clerk 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
City Clerk 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Deputy City Clerk 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Hearing Officer 0.75 0.75 0.75 0.75 0.75 0.00 0.00%
Total City Clerk 6.75 6.75 5.75 5.75 5.75 0.00 0.00%
City Manager
Administrative Assistant 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Administrative Associate I 0.50 0.00 0.00 0.00 0.00 0.00 0.00%
Administrative Associate III 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Assistant City Manager 1.00 1.00 1.00 2.00 2.00 1.00 100.00%
Assistant to the City Manager 1.55 1.05 1.00 0.00 0.00 -1.00 (100.00)%
Chief Communications Officer 0.00 1.00 1.00 1.00 1.00 0.00 0.00%
Chief Sustainability Officer 0.00 0.00 0.05 0.05 0.05 0.00 0.00%
City Manager 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Deputy City Manager 0.50 0.50 0.00 0.00 0.00 0.00 0.00%
Executive Assistant to the City
Manager 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Management Analyst 0.50 0.00 0.00 0.00 0.00 0.00 0.00%
Manager Communications 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Manager Economic Development 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Total City Manager 10.05 9.55 9.05 9.05 9.05 0.00 0.00%
Community Services
Administrative Assistant 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Administrative Associate III 0.75 0.75 0.75 0.75 0.75 0.00 0.00%
Assistant Director Community Services 1.00 1.00 2.00 2.00 2.00 0.00 0.00%
Building Serviceperson 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Building Serviceperson-Lead 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Coordinator Recreation Programs 4.00 4.00 4.00 4.00 4.00 0.00 0.00%
Director Community Services 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Division Manager Open Space, Parks &
Golf 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET 429
Division Manager, Recreations & Golf 1.00 1.00 0.00 0.00 0.00 0.00 0.00%
Heavy Equipment Operator 0.00 0.00 0.07 0.07 0.07 0.00 0.00%
Inspector, Field Services 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Junior Museum & Zoo Educator 2.25 2.25 2.25 2.75 2.75 0.50 22.22%
Management Analyst 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Management Assistant 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Manager Community Services 6.00 6.00 5.00 5.00 5.00 0.00 0.00%
Manager Community Services Sr Prgm 3.00 3.00 4.00 5.00 5.00 1.00 25.00%
Park Maintenance - Lead 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Park Maintenance Person 6.00 6.00 6.00 6.00 6.00 0.00 0.00%
Park Ranger 5.00 5.00 5.00 5.00 5.00 0.00 0.00%
Parks/Golf Crew-Lead 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Producer Arts/Science Programs 12.00 11.75 11.75 11.75 11.75 0.00 0.00%
Program Assistant I 7.50 7.50 6.75 6.75 6.75 0.00 0.00%
Program Assistant II 3.00 3.00 4.00 4.00 4.00 0.00 0.00%
Senior Management Analyst 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Sprinkler System Repairer 4.00 4.00 4.00 4.00 4.00 0.00 0.00%
Superintendent Community Services 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Supervisor Recreation Programs 1.00 1.00 1.00 0.00 0.00 -1.00 (100.00)%
Theater Specialist 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Volunteer Coordinator 0.50 0.50 0.75 0.75 0.75 0.00 0.00%
Total Community Services 74.00 73.75 74.32 75.82 75.82 1.50 2.02%
Development Services
Administrative Assistant 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Administrative Associate II 0.00 0.00 0.00 3.02 3.02 3.02 0.00%
Administrative Associate III 0.00 0.00 0.00 1.01 1.01 1.01 0.00%
Assistant Director Public Works 0.00 0.00 0.00 0.02 0.02 0.02 0.00%
Associate Engineer 0.00 0.00 0.00 0.16 0.16 0.16 0.00%
Associate Planner 0.00 0.00 0.00 0.90 0.90 0.90 0.00%
Building Inspector Specialist 0.00 0.00 0.00 3.00 3.00 3.00 0.00%
Building/Planning Technician 0.00 0.00 0.00 1.80 1.80 1.80 0.00%
Chief Building Official 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Chief Planning Official 0.00 0.00 0.00 0.20 0.20 0.20 0.00%
Code Enforcement Officer 0.00 0.00 0.00 0.50 0.50 0.50 0.00%
Deputy Chief/Fire Marshal 0.00 0.00 0.00 0.84 0.84 0.84 0.00%
Development Project Coordinator II 0.00 0.00 0.00 2.00 2.00 2.00 0.00%
Development Project Coordinator III 0.00 0.00 0.00 3.00 3.00 3.00 0.00%
Development Services Director 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Engineer 0.00 0.00 0.00 0.62 0.62 0.62 0.00%
Engineer Technician III 0.00 0.00 0.00 2.10 2.10 2.10 0.00%
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
430 CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET
Fire Fighter 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Fire Inspector 0.00 0.00 0.00 4.00 4.00 4.00 0.00%
Hazardous Materials Inspector 0.00 0.00 0.00 1.89 1.89 1.89 0.00%
Industrial Waste Inspector 0.00 0.00 0.00 0.01 0.01 0.01 0.00%
Industrial Waste Investigator 0.00 0.00 0.00 0.21 0.21 0.21 0.00%
Inspector, Field Services 0.00 0.00 0.00 0.70 0.70 0.70 0.00%
Management Analyst 0.00 0.00 0.00 0.01 0.01 0.01 0.00%
Manager Development Center 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Manager Environmental Control Prgm 0.00 0.00 0.00 0.10 0.10 0.10 0.00%
Manager Planning 0.00 0.00 0.00 1.80 1.80 1.80 0.00%
Manager Urban Forestry 0.00 0.00 0.00 0.04 0.04 0.04 0.00%
Manager Watershed Protection 0.00 0.00 0.00 0.05 0.05 0.05 0.00%
Planner 0.00 0.00 0.00 0.80 0.80 0.80 0.00%
Planning Arborist 0.00 0.00 0.00 0.25 0.25 0.25 0.00%
Plans Check Engineer 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Project Engineer 0.00 0.00 0.00 0.15 0.15 0.15 0.00%
Project Manager Trees 0.00 0.00 0.00 0.07 0.07 0.07 0.00%
Senior Engineer 0.00 0.00 0.00 0.68 0.68 0.68 0.00%
Senior Industrial Waste Investigator 0.00 0.00 0.00 0.01 0.01 0.01 0.00%
Senior Management Analyst 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Senior Planner 0.00 0.00 0.00 0.40 0.40 0.40 0.00%
Senior Technologist 0.00 0.00 0.00 0.50 0.50 0.50 0.00%
Supervisor Inspection And Surveying 0.00 0.00 0.00 0.27 0.27 0.27 0.00%
Surveyor, Public Works 0.00 0.00 0.00 0.47 0.47 0.47 0.00%
Total Development Services 0.00 0.00 0.00 38.58 38.58 38.58 0.00%
Library
Administrative Assistant 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Assistant Director Library Services 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Business Analyst 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Coordinator Library Programs 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Director Libraries 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Division Head Library Services 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Librarian 5.00 5.00 5.00 6.70 6.70 1.70 34.00%
Library Assistant 5.50 5.50 5.50 4.50 4.50 -1.00 (18.18)%
Library Associate 4.00 5.00 5.00 7.00 7.00 2.00 40.00%
Library Specialist 8.00 7.00 7.00 7.00 7.00 0.00 0.00%
Management Assistant 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Manager Library Services 4.00 4.00 4.00 4.00 4.00 0.00 0.00%
Senior Librarian 7.75 8.25 8.25 8.50 8.50 0.25 3.03%
Total Library 41.25 41.75 41.75 44.70 44.70 2.95 7.07%
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET 431
Office of Sustainability
Assistant to the City Manager 0.00 0.50 0.00 0.00 0.00 0.00 0.00%
Chief Sustainability Officer 0.00 0.00 0.50 0.50 0.50 0.00 0.00%
Total Office of Sustainability 0.00 0.50 0.50 0.50 0.50 0.00 0.00%
People Strategy and Operations
Administrative Assistant 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Assistant Director Human Resources 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Director Human Resources/CPO 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Human Resources Assistant -
Confidential 5.00 4.00 4.00 4.00 4.00 0.00 0.00%
Human Resources Representative 2.00 3.00 2.00 2.00 2.00 0.00 0.00%
Manager Employee Benefits 0.00 0.00 1.00 1.00 1.00 0.00 0.00%
Manager Employee Relations 0.00 1.00 1.00 1.00 1.00 0.00 0.00%
Senior Human Resources
Administrator 5.00 4.00 4.00 4.00 4.00 0.00 0.00%
Senior Management Analyst 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Total People Strategy and Operations 16.00 16.00 16.00 16.00 16.00 0.00 0.00%
Planning and Community Environment
Administrative Assistant 1.00 1.00 2.00 1.00 1.00 -1.00 (50.00)%
Administrative Associate I 0.50 1.00 1.00 1.00 1.00 0.00 0.00%
Administrative Associate II 3.80 3.80 3.80 1.00 1.00 -2.80 (73.68)%
Administrative Associate III 1.00 1.00 2.00 2.00 2.00 0.00 0.00%
Administrator Planning & Community
Environment 1.00 1.00 1.00 0.00 0.00 -1.00 (100.00)%
Assistant Building Official 1.00 1.00 0.00 0.00 0.00 0.00 0.00%
Assistant Director Planning &
Community Environment 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Associate Engineer 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Associate Planner 0.00 0.00 1.00 0.10 0.10 -0.90 (90.00)%
Building Inspector 4.00 4.00 0.00 0.00 0.00 0.00 0.00%
Building Inspector Specialist 1.00 1.00 3.00 0.00 0.00 -3.00 (100.00)%
Building/Planning Technician 2.00 2.00 2.00 0.20 0.20 -1.80 (90.00)%
Business Analyst 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Chief Building Official 1.00 1.00 1.00 0.00 0.00 -1.00 (100.00)%
Chief Planning Official 0.00 1.00 1.00 0.80 0.80 -0.20 (20.00)%
Chief Transportation Official 1.00 1.00 0.90 0.50 0.50 -0.40 (44.44)%
Code Enforcement Officer 2.00 2.00 2.00 1.50 1.50 -0.50 (25.00)%
Coordinator Transportation System
Management 0.50 0.50 0.50 0.90 0.90 0.40 80.00%
Deputy City Manager 0.50 0.50 0.00 0.00 0.00 0.00 0.00%
Development Project Coordinator II 0.00 0.00 2.00 0.00 0.00 -2.00 (100.00)%
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
432 CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET
Development Project Coordinator III 0.00 3.00 3.00 0.00 0.00 -3.00 (100.00)%
Development Services Director 0.00 1.00 1.00 0.00 0.00 -1.00 (100.00)%
Director Planning/Community
Environment 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Engineer 1.00 1.00 1.00 0.00 0.00 -1.00 (100.00)%
Engineer Technician III 1.00 1.00 0.00 0.00 0.00 0.00 0.00%
Management Analyst 0.00 0.50 0.40 0.40 0.40 0.00 0.00%
Manager Development Center 0.00 1.00 1.00 0.00 0.00 -1.00 (100.00)%
Manager Planning 2.00 1.00 2.00 1.20 1.20 -0.80 (40.00)%
Planner 5.75 3.75 3.75 3.15 3.15 -0.60 (16.00)%
Plans Check Engineer 2.00 2.00 1.00 0.00 0.00 -1.00 (100.00)%
Plans Examiner 0.00 1.00 0.00 0.00 0.00 0.00 0.00%
Project Engineer 1.00 1.00 1.00 1.65 1.65 0.65 65.00%
Senior Management Analyst 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Senior Planner 5.00 7.00 7.00 7.60 7.60 0.60 8.57%
Senior Project Engineer 0.00 0.00 1.00 0.20 0.20 -0.80 (80.00)%
Supervisor Building Inspection 1.00 1.00 1.00 0.00 0.00 -1.00 (100.00)%
Total Planning and Community
Environment 43.05 49.05 49.35 28.20 28.20 -21.15 (42.86)%
Public Safety
40-Hour Training Battalion Chief 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
40-Hour Training Captain 1.00 1.00 1.00 0.00 0.00 -1.00 (100.00)%
Administrative Assistant 1.00 1.00 2.00 2.00 2.00 0.00 0.00%
Administrative Associate II 7.00 7.00 6.00 5.00 5.00 -1.00 (16.67)%
Animal Control Officer 4.50 3.50 4.00 3.00 3.00 -1.00 (25.00)%
Animal Control Officer - Lead 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Animal Services Specialist II 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Assistant Police Chief 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Battalion Chief 56-Hour Workweek 3.00 3.00 3.00 3.00 3.00 0.00 0.00%
Business Analyst 1.00 1.00 2.00 2.00 2.00 0.00 0.00%
Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Communications Technician 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Community Service Officer 8.50 8.50 8.50 8.50 8.50 0.00 0.00%
Court Liaison Officer 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Crime Analyst 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Deputy Chief/Fire Marshal 0.84 0.84 0.84 0.00 0.00 -0.84 (100.00)%
Deputy Director Technical Services
Division 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Deputy Fire Chief 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Director Office of Emergency Services 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET 433
Emergency Medical Services Data
Specialist 0.00 1.00 1.00 1.00 1.00 0.00 0.00%
Emergency Medical Services Director 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Fire Apparatus Operator 30.00 30.00 30.00 30.00 30.00 0.00 0.00%
Fire Captain 27.00 22.00 22.00 22.00 22.00 0.00 0.00%
Fire Chief 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Fire Fighter 45.00 41.00 41.00 40.00 40.00 -1.00 (2.44)%
Fire Inspector 3.00 4.00 4.00 0.00 0.00 -4.00 (100.00)%
Geographic Information System
Specialist 0.00 1.00 1.00 1.00 1.00 0.00 0.00%
Hazardous Materials Inspector 1.90 1.90 1.90 0.01 0.01 -1.89 (99.47)%
Office of Emergency Services
Coordinator 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Police Agent 19.00 19.00 19.00 19.00 19.00 0.00 0.00%
Police Captain 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Police Chief 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Police Lieutenant 5.00 5.00 5.00 5.00 5.00 0.00 0.00%
Police Officer 49.00 49.00 50.00 50.00 50.00 0.00 0.00%
Police Records Specialist - Lead 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Police Records Specialist II 6.00 6.00 6.00 6.00 6.00 0.00 0.00%
Police Sergeant 14.00 14.00 14.00 14.00 14.00 0.00 0.00%
Program Assistant 0.00 1.00 1.00 1.00 1.00 0.00 0.00%
Program Assistant II 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Property Evidence Technician 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Public Safety Dispatcher I 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Public Safety Dispatcher II 14.00 14.00 14.00 14.00 14.00 0.00 0.00%
Public Safety Dispatcher-Lead 5.00 5.00 4.00 4.00 4.00 0.00 0.00%
Public Safety Manager I 3.00 3.00 3.00 2.00 2.00 -1.00 (33.33)%
Public Safety Manager II 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Senior Management Analyst 1.00 2.00 2.00 2.00 2.00 0.00 0.00%
Superintendent Animal Services 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Supervisor Animal Services 1.00 0.00 0.00 0.00 0.00 0.00 0.00%
Veterinarian 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Veterinarian Technician 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Volunteer Coordinator 0.50 0.50 0.00 0.00 0.00 0.00 0.00%
Total Public Safety 278.24 272.24 273.24 264.51 264.51 -8.73 (3.19)%
Public Works
Account Specialist 0.04 0.00 0.00 0.00 0.00 0.00 0.00%
Accountant 0.02 0.00 0.00 0.00 0.00 0.00 0.00%
Administrative Assistant 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Administrative Associate I 0.70 0.50 0.60 0.60 0.60 0.00 0.00%
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
434 CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET
Administrative Associate II 1.80 2.85 2.65 2.63 2.63 -0.02 (0.75)%
Assistant Director Public Works 1.10 1.30 1.30 1.28 1.28 -0.02 (1.54)%
Associate Engineer 0.10 0.10 0.30 0.30 0.30 0.00 0.00%
Building Serviceperson 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Building Serviceperson-Lead 2.00 2.00 1.80 1.80 1.80 0.00 0.00%
Director Public Works/City Engineer 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Electrician 1.00 1.00 0.80 0.80 0.80 0.00 0.00%
Engineer 0.30 0.30 0.30 0.30 0.30 0.00 0.00%
Engineer Technician III 3.30 3.30 3.20 1.20 1.20 -2.00 (62.50)%
Equipment Operator 3.46 3.46 3.46 3.46 3.46 0.00 0.00%
Facilities Carpenter 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Facilities Maintenance-Lead 2.00 2.00 1.85 1.85 1.85 0.00 0.00%
Facilities Mechanic 6.00 6.00 5.55 5.55 5.55 0.00 0.00%
Facilities Painter 2.00 2.00 1.75 1.75 1.75 0.00 0.00%
Heavy Equipment Operator 1.90 1.90 2.13 2.13 2.13 0.00 0.00%
Heavy Equipment Operator-Lead 0.85 0.85 0.85 0.85 0.85 0.00 0.00%
Inspector, Field Services 1.00 1.00 1.33 0.83 0.83 -0.50 (37.59)%
Management Analyst 0.55 0.60 0.60 0.60 0.60 0.00 0.00%
Manager Maintenance Operations 1.72 2.10 1.95 1.95 1.95 0.00 0.00%
Manager Urban Forestry 1.00 1.00 1.00 0.96 0.96 -0.04 (4.00)%
Planning Arborist 1.00 1.00 1.00 0.75 0.75 -0.25 (25.00)%
Project Engineer 0.20 0.20 0.30 0.30 0.30 0.00 0.00%
Project Manager 0.75 1.25 1.70 0.45 0.45 -1.25 (73.53)%
Project Manager Trees 0.00 0.00 0.00 1.18 1.18 1.18 0.00%
Senior Accountant 0.02 0.00 0.00 0.00 0.00 0.00 0.00%
Senior Engineer 0.20 1.10 1.20 1.47 1.47 0.27 22.50%
Senior Financial Analyst 0.16 0.16 0.16 0.00 0.00 -0.16 (100.00)%
Senior Management Analyst 0.90 0.95 0.95 1.11 1.11 0.16 16.84%
Senior Project Manager 1.00 0.10 0.10 0.10 0.10 0.00 0.00%
Supervisor Inspection And Surveying 0.80 0.80 0.80 0.53 0.53 -0.27 (33.75)%
Surveying Assistant 0.78 0.78 0.00 0.00 0.00 0.00 0.00%
Surveyor, Public Works 0.78 0.78 0.78 0.31 0.31 -0.47 (60.26)%
Traffic Control Maintainer I 1.94 1.94 1.94 1.94 1.94 0.00 0.00%
Traffic Control Maintainer II 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Traffic Control Maintainer-Lead 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Tree Maintenance Specialist 2.00 1.00 1.00 1.00 1.00 0.00 0.00%
Tree Trim/Line Clear 7.00 7.00 7.00 7.00 7.00 0.00 0.00%
Tree Trim/Line Clear - Lead 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Total Public Works 56.37 57.32 56.35 52.98 52.98 -3.37 (5.98)%
Total General Fund 576.40 579.71 577.80 588.58 588.58 10.78 1.87%
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET 435
Enterprise Funds
Public Works
Account Specialist 0.46 0.45 0.45 0.45 0.45 0.00 0.00%
Accountant 0.23 0.40 0.40 0.40 0.40 0.00 0.00%
Administrative Associate I 0.00 0.00 0.10 0.10 0.10 0.00 0.00%
Administrative Associate II 3.20 2.15 2.15 2.15 2.15 0.00 0.00%
Administrative Associate III 0.00 0.00 0.10 0.10 0.10 0.00 0.00%
Administrator, Refuse 1.00 1.00 1.00 0.00 0.00 -1.00 (100.00)%
Assistant Director Environmental
Service 1.00 1.00 1.00 0.00 0.00 -1.00 (100.00)%
Assistant Director Public Works 0.75 0.30 0.30 1.30 1.30 1.00 333.33%
Assistant Manager WQCP 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Assistant to the City Manager 0.10 0.10 0.00 0.00 0.00 0.00 0.00%
Associate Engineer 3.30 3.00 1.50 1.35 1.35 -0.15 (10.00)%
Associate Planner 1.00 1.00 0.00 0.00 0.00 0.00 0.00%
Business Analyst 0.13 0.13 0.13 0.13 0.13 0.00 0.00%
Buyer 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Chemist 3.00 3.00 3.00 3.00 3.00 0.00 0.00%
Chief Sustainability Officer 0.00 0.00 0.10 0.10 0.10 0.00 0.00%
Coordinator Public Works Projects 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Coordinator Zero Waste 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Deputy Chief/Fire Marshal 0.08 0.08 0.08 0.08 0.08 0.00 0.00%
Electrician 3.00 3.00 3.00 3.00 3.00 0.00 0.00%
Electrician - Lead 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Engineer 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Engineer Technician III 1.40 1.30 0.30 0.20 0.20 -0.10 (33.33)%
Environmental Specialist 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Equipment Operator 0.54 0.54 0.54 0.54 0.54 0.00 0.00%
Hazardous Materials Inspector 0.04 0.04 0.04 0.04 0.04 0.00 0.00%
Heavy Equipment Operator 5.90 1.90 1.61 1.61 0.61 -1.00 (62.11%)
Heavy Equipment Operator-Lead 3.15 2.15 1.86 1.86 0.86 -1.00 (53.76%)
Industrial Waste Inspector 2.00 2.00 3.00 2.99 2.99 -0.01 (0.33)%
Industrial Waste Investigator 2.00 2.00 2.00 1.79 1.79 -0.21 (10.50)%
Laboratory Technician WQC 2.50 2.50 2.50 3.00 3.00 0.50 20.00%
Landfill Technician 0.00 1.00 1.00 1.00 1.00 0.00 0.00%
Maintenance Mechanic 7.00 7.00 7.00 7.00 7.00 0.00 0.00%
Management Analyst 1.20 1.20 1.30 2.30 2.30 1.00 76.92%
Manager Airport 0.00 1.00 1.00 1.00 1.00 0.00 0.00%
Manager Environmental Control
Program 3.00 3.00 3.00 3.90 3.90 0.90 30.00%
Manager Laboratory Services 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Manager Maintenance Operations 1.38 1.00 0.96 0.96 0.96 0.00 0.00%
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
436 CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET
Manager Solid Waste 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Manager Water Quality Control Plant 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Manager Watershed Protection 1.00 1.00 1.00 0.95 0.95 -0.05 (5.00)%
Program Assistant I 2.00 1.00 1.00 1.00 1.00 0.00 0.00%
Program Assistant II 1.00 2.00 2.00 2.00 2.00 0.00 0.00%
Project Engineer 2.00 2.00 1.85 1.81 1.81 -0.04 (2.16)%
Project Manager 0.00 0.00 0.35 0.35 0.35 0.00 0.00%
Refuse Disp Atten 4.00 0.00 0.00 0.00 0.00 0.00 0.00%
Senior Accountant 0.23 0.30 0.30 0.30 0.30 0.00 0.00%
Senior Chemist 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Senior Engineer 2.25 1.90 1.80 1.76 1.76 -0.04 (2.22)%
Senior Financial Analyst 0.16 0.16 0.16 0.00 0.00 -0.16 (100.00)%
Senior Industrial Waste Investigator 0.00 0.00 1.00 0.99 0.99 -0.01 (1.00)%
Senior Management Analyst 0.10 0.05 0.05 0.21 0.21 0.16 320.00%
Senior Mechanic 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Senior Operator WQC 6.00 6.00 6.00 6.00 6.00 0.00 0.00%
Senior Technologist 1.13 1.13 1.13 1.13 1.13 0.00 0.00%
Storekeeper 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Street Maintenance Assistant 2.00 2.00 0.00 0.00 0.00 0.00 0.00%
Street Sweeper Operator 7.00 7.00 5.96 5.96 0.96 -5.00 (83.89%)
Supervisor Public Works 1.00 0.00 0.00 0.00 0.00 0.00 0.00%
Supervisor WQCP Operations 3.00 3.00 3.00 3.00 3.00 0.00 0.00%
Surveying Assistant 0.11 0.11 0.00 0.00 0.00 0.00 0.00%
Surveyor, Public Works 0.11 0.11 0.11 0.11 0.11 0.00 0.00%
Technologist 0.00 0.00 1.00 1.00 1.00 0.00 0.00%
Traffic Control Maintainer I 0.06 0.06 0.06 0.06 0.06 0.00 0.00%
WQC Plant Operator II 17.00 17.00 16.00 16.00 16.00 0.00 0.00%
Total Public Works 114.51 104.06 99.19 99.98 92.98 -6.21 (6.26%)
Utilities
Account Specialist 2.50 2.55 2.55 2.55 2.55 0.00 0.00%
Accountant 0.75 0.60 0.60 0.60 0.60 0.00 0.00%
Administrative Assistant 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Administrative Associate I 2.00 2.00 1.00 0.00 0.00 -1.00 (100.00)%
Administrative Associate II 7.00 7.00 6.00 6.00 6.00 0.00 0.00%
Assistant Director Administrative
Services 0.10 0.00 0.25 0.25 0.25 0.00 0.00%
Assistant Director Utilities Customer
Support Services 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Assistant Director Utilities Engineering 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Assistant Director Utilities Operations 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Assistant to the City Manager 0.35 0.35 0.00 0.00 0.00 0.00 0.00%
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET 437
Associate Engineer 0.00 0.00 0.50 0.50 0.50 0.00 0.00%
Asst Director Utilities/Resource
Management 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Business Analyst 4.87 5.87 5.87 5.87 5.87 0.00 0.00%
Cathodic Protection Technician
Assistant 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Cathodic Technician 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Cement Finisher 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Chief Sustainability Officer 0.00 0.00 0.35 0.35 0.35 0.00 0.00%
Contracts Administrator 1.00 1.00 0.70 0.70 0.70 0.00 0.00%
Coordinator Utility Projects 4.00 4.00 6.00 7.00 7.00 1.00 16.67%
Coordinator Utility Safety & Security 1.00 1.00 1.00 0.00 0.00 -1.00 (100.00)%
Customer Service Representative 5.00 5.00 6.00 6.00 6.00 0.00 0.00%
Customer Service Specialist 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Customer Service Specialist-Lead 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Deputy Chief/Fire Marshal 0.08 0.08 0.08 0.08 0.08 0.00 0.00%
Director Administrative Services/CFO 0.15 0.25 0.20 0.20 0.20 0.00 0.00%
Director Utilities 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Electric Project Engineer 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Electric Underground Inspector 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Electric Underground Inspector-Lead 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Electrician 14.00 14.00 14.00 0.00 0.00 -14.00 (100.00)%
Electrician - Lead 6.00 6.00 6.00 0.00 0.00 -6.00 (100.00)%
Electrician Assistant I 5.00 4.00 4.00 4.00 4.00 0.00 0.00%
Engineer 4.00 4.00 4.00 4.00 4.00 0.00 0.00%
Engineer Manager - Electric 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Engineer Manager - WGW 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Engineer Technician III 3.00 3.00 3.00 4.00 4.00 1.00 33.33%
Equipment Operator 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Gas System Technician 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Gas System Technician II 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Hazardous Materials Inspector 0.06 0.06 0.06 0.06 0.06 0.00 0.00%
Heavy Equipment Operator 9.00 8.00 8.70 8.70 8.70 0.00 0.00%
Inspector, Field Services 4.00 5.00 4.00 4.00 4.00 0.00 0.00%
Lineperson/Cable Spl 11.00 11.00 11.00 11.00 11.00 0.00 0.00%
Lineperson/Cable Spl-Lead 4.00 4.00 4.00 4.00 4.00 0.00 0.00%
Maintenance Mechanic-Welding 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Manager Communications 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Manager Customer Service & Meter
Reading 1.00 1.00 2.00 1.00 1.00 -1.00 (50.00)%
Manager Electric Operations 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Manager Utility Marketing Services 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
438 CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET
Manager Utility Operations WGW 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Manager Utility Telecommunication 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Manager, Utilities Credit & Collection 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Marketing Engineer 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Meter Reader 6.00 6.00 6.00 6.00 6.00 0.00 0.00%
Meter Reader-Lead 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Metering Technician 0.00 0.00 0.00 3.00 3.00 3.00 0.00%
Metering Technician - Lead 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Offset Equipment Operator 0.48 0.48 0.48 0.48 0.48 0.00 0.00%
Overhead Underground Troubleman 0.00 2.00 2.00 2.00 2.00 0.00 0.00%
Planner 0.30 0.30 0.30 0.30 0.30 0.00 0.00%
Power Engineer 3.00 3.00 3.00 3.00 3.00 0.00 0.00%
Principal Management Analyst 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Program Assistant I 3.00 3.00 2.50 2.50 2.50 0.00 0.00%
Project Engineer 5.00 5.00 5.00 5.00 5.00 0.00 0.00%
Project Manager 0.00 0.75 0.75 0.00 0.00 -0.75 (100.00)%
Project Manager Trees 0.00 0.00 0.00 0.75 0.75 0.75 0.00%
Resource Planner 5.00 5.00 5.00 5.00 5.00 0.00 0.00%
Restoration Lead 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
SCADA Technologist 0.00 0.00 0.00 2.00 2.00 2.00 0.00%
Senior Accountant 0.75 0.70 0.70 0.70 0.70 0.00 0.00%
Senior Business Analyst 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Senior Deputy City Attorney 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Senior Electrical Engineer 4.00 4.00 4.00 4.00 4.00 0.00 0.00%
Senior Engineer 0.00 0.00 0.00 4.00 4.00 4.00 0.00%
Senior Financial Analyst 1.60 1.40 1.40 0.00 0.00 -1.40 (100.00)%
Senior Management Analyst 1.00 1.00 1.00 2.40 2.40 1.40 140.00%
Senior Marketing Analyst 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Senior Mechanic 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Senior Performance Auditor 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Senior Project Engineer 4.00 4.00 5.00 1.00 1.00 -4.00 (80.00)%
Senior Resource Planner 7.00 7.00 6.00 6.00 6.00 0.00 0.00%
Senior Technologist 0.87 0.87 0.87 0.87 0.87 0.00 0.00%
Senior Utility Field Service
Representative 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Senior Water System Operator 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Storekeeper 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Street Light, Traffic Signal and Fiber
Apprentice 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Street Light, Traffic Signal and Fiber
Technician 0.00 0.00 0.00 4.00 4.00 4.00 0.00%
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET 439
Street Light, Traffic Signal and Fiber-
Lead 0.00 0.00 0.00 2.00 2.00 2.00 0.00%
Substation Electrician 0.00 0.00 0.00 6.00 6.00 6.00 0.00%
Substation Electrician-Lead 0.00 0.00 0.00 2.00 2.00 2.00 0.00%
Supervising Electric Project Engineer 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Supervising Project Engineer 1.00 1.00 0.00 0.00 0.00 0.00 0.00%
Supervisor Water Trans 1.00 0.00 0.00 0.00 0.00 0.00 0.00%
Supervisor WGW 5.00 0.00 0.00 0.00 0.00 0.00 0.00%
Supervisor, Inspection Services 0.00 0.00 1.00 1.00 1.00 0.00 0.00%
Tree Maintenance Specialist 1.75 1.00 1.00 1.00 1.00 0.00 0.00%
Utilities Compliance Manager 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Utilities Supervisor 5.00 11.00 11.00 11.00 11.00 0.00 0.00%
Utility Account Representative 4.00 4.00 4.00 4.00 4.00 0.00 0.00%
Utility Comp Tech 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Utility Comp Tech-Lead 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Utility Credit/Collection Specialist 1.00 1.00 2.00 2.00 2.00 0.00 0.00%
Utility Engineer Estimator 4.00 5.00 5.00 5.00 5.00 0.00 0.00%
Utility Field Services Representative 5.00 5.00 5.00 5.00 5.00 0.00 0.00%
Utility Install/Representative 12.00 12.00 12.00 12.00 12.00 0.00 0.00%
Utility Install/Representative - Lead 5.00 5.00 5.00 5.00 5.00 0.00 0.00%
Utility Install/Representative Assistant 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Utility Key Account Representative 3.00 3.00 3.00 3.00 3.00 0.00 0.00%
Utility Locator 3.00 3.00 3.00 3.00 3.00 0.00 0.00%
Utility Safety Officer 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Utility System Operator 5.00 5.00 5.00 5.00 5.00 0.00 0.00%
Utility Install Repair Lead-Welding
Cert 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Utility Install Repair-Welding Cert 3.00 3.00 3.00 3.00 3.00 0.00 0.00%
Warehouse Supervisor 0.50 0.50 0.50 0.50 0.50 0.00 0.00%
Water Meter Cross Connection
Technician 3.00 3.00 2.00 2.00 2.00 0.00 0.00%
Water System Operator II 4.00 4.00 4.00 4.00 4.00 0.00 0.00%
Total Utilities 251.11 253.76 255.36 258.36 258.36 3.00 1.17%
Total Enterprise Funds 365.62 357.82 354.55 358.34 351.34 -3.21 (0.91%)
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
440 CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET
Other Funds
Capital
Administrative Associate I 0.80 1.00 0.80 0.80 0.80 0.00 0.00%
Administrative Associate III 1.00 1.00 0.90 0.89 0.89 -0.01 (1.11)%
Assistant Director Public Works 0.15 0.15 0.15 0.15 0.15 0.00 0.00%
Associate Engineer 0.60 0.90 2.70 2.69 2.69 -0.01 (0.37)%
Cement Finisher 3.00 3.00 3.00 3.00 3.00 0.00 0.00%
Cement Finisher Lead 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Chief Transportation Official 0.00 0.00 0.00 0.50 0.50 0.50 0.00%
Contracts Administrator 0.60 0.60 0.60 0.60 0.60 0.00 0.00%
Coordinator Transportation System
Management 0.00 0.00 0.00 0.10 0.10 0.10 0.00%
Engineer 2.70 2.70 2.70 2.08 2.08 -0.62 (22.96)%
Engineer Technician III 2.30 2.40 0.50 0.50 0.50 0.00 0.00%
Heavy Equipment Operator 0.20 0.20 0.20 0.20 0.20 0.00 0.00%
Inspector, Field Services 0.00 0.00 0.67 0.47 0.47 -0.20 (29.85)%
Landscape Architect Park Planner 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Management Analyst 1.25 1.50 1.50 1.49 1.49 -0.01 (0.67)%
Manager Maintenance Operations 0.90 0.90 0.90 0.90 0.90 0.00 0.00%
Program Assistant I 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Project Engineer 3.80 3.80 4.85 5.09 5.09 0.24 4.95%
Project Manager 0.50 1.00 1.20 1.20 1.20 0.00 0.00%
Senior Engineer 2.55 2.00 2.00 1.09 1.09 -0.91 (45.50)%
Senior Financial Analyst 0.60 0.60 0.60 0.00 0.00 -0.60 (100.00)%
Senior Management Analyst 0.00 0.00 0.00 0.60 0.60 0.60 0.00%
Senior Project Engineer 0.00 0.00 0.00 0.70 0.70 0.70 0.00%
Senior Project Manager 0.00 0.90 0.90 0.90 0.90 0.00 0.00%
Supervisor Inspection And Surveying 0.20 0.20 0.20 0.20 0.20 0.00 0.00%
Surveying Assistant 0.11 0.11 0.00 0.00 0.00 0.00 0.00%
Surveyor, Public Works 0.11 0.11 0.11 0.11 0.11 0.00 0.00%
Total Capital 24.37 26.07 27.48 27.26 27.26 -0.22 (0.80)%
Information Technology
Administrative Assistant 1.07 1.00 1.00 1.00 1.00 0.00 0.00%
Assistant Director Administrative
Services 0.40 0.20 0.10 0.10 0.10 0.00 0.00%
Business Analyst 1.00 1.00 1.00 0.00 0.00 -1.00 (100.00)%
Desktop Technician 5.00 5.00 5.00 5.00 5.00 0.00 0.00%
Director Administrative Services/CFO 0.35 0.20 0.10 0.10 0.10 0.00 0.00%
Director Information Technology/CIO 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Management Analyst 0.50 1.00 1.00 1.00 1.00 0.00 0.00%
Manager Information Technology 3.00 4.00 4.00 4.00 4.00 0.00 0.00%
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET 441
Manager Information Technology
Security 0.00 1.00 1.00 1.00 1.00 0.00 0.00%
Principal Management Analyst 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Senior Business Analyst 2.00 2.00 2.00 0.00 0.00 -2.00 (100.00)%
Senior Financial Analyst 0.09 0.00 0.00 0.00 0.00 0.00 0.00%
Senior Management Analyst 0.00 0.00 0.00 2.00 2.00 2.00 0.00%
Senior Technologist 13.00 12.00 12.00 13.50 13.50 1.50 12.50%
Technologist 3.00 3.00 4.00 2.00 2.00 -2.00 (50.00)%
Total Information Technology 30.41 31.40 32.20 31.70 31.70 -0.50 (1.55)%
Printing and Mailing Fund
Buyer 0.05 0.05 0.00 0.00 0.00 0.00 0.00%
Offset Equipment Operator 1.52 1.52 1.52 1.52 1.52 0.00 0.00%
Senior Financial Analyst 0.00 0.10 0.10 0.00 0.00 -0.10 (100.00)%
Senior Management Analyst 0.00 0.00 0.00 0.10 0.10 0.10 0.00%
Total Printing and Mailing Fund 1.57 1.67 1.62 1.62 1.62 0.00 0.00%
Special Revenue Funds
Account Specialist 0.50 0.50 1.55 1.55 1.55 0.00 0.00%
Account Specialist-Lead 0.00 0.00 0.41 0.41 0.41 0.00 0.00%
Administrative Associate II 0.20 0.20 0.40 0.20 0.20 -0.20 (50.00)%
Building Serviceperson-Lead 0.00 0.00 0.20 0.20 0.20 0.00 0.00%
Chief Transportation Official 0.00 0.00 0.10 0.00 0.00 -0.10 (100.00)%
Community Service Officer 0.50 0.50 0.50 0.50 0.50 0.00 0.00%
Electrician 0.00 0.00 0.20 0.20 0.20 0.00 0.00%
Facilities Maintenance-Lead 0.00 0.00 0.15 0.15 0.15 0.00 0.00%
Facilities Mechanic 0.00 0.00 0.45 0.45 0.45 0.00 0.00%
Facilities Painter 0.00 0.00 0.25 0.25 0.25 0.00 0.00%
Heavy Equipment Operator 0.00 0.00 0.29 0.29 0.29 0.00 0.00%
Heavy Equipment Operator-Lead 0.00 0.00 0.29 0.29 0.29 0.00 0.00%
Manager Community Services Senior
Program 0.00 0.00 0.00 1.00 1.00 1.00 100.00%
Manager Maintenance Operations 0.00 0.00 0.19 0.19 0.19 0.00 0.00%
Planner 0.95 0.95 0.95 0.75 0.75 -0.20 (21.05)%
Senior Financial Analyst 0.00 0.00 0.20 0.00 0.00 -0.20 (100.00)%
Senior Management Analyst 0.00 0.00 0.00 0.20 0.20 0.20 0.00%
Senior Project Engineer 0.00 0.00 0.00 0.10 0.10 0.10 0.00%
Street Maintenance Assistant 0.00 0.00 2.00 2.00 2.00 0.00 0.00%
Street Sweeper Operator 0.00 0.00 1.04 1.04 1.04 0.00 0.00%
Total Special Revenue Funds 2.15 2.15 9.17 9.77 9.77 0.60 6.45%
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
442 CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET
Vehicle Replacement Fund
Administrative Associate III 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Assistant Director Public Works 0.00 0.25 0.25 0.25 0.25 0.00 0.00%
Assistant Fleet Manager 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Equipment Maintenance Service Per 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Fleet Services Coordinator 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Management Analyst 0.00 0.20 0.20 0.20 0.20 0.00 0.00%
Manager Fleet 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Mobile Service Technician 1.00 1.00 1.00 0.00 0.00 -1.00 (100.00)%
Motor Equipment Mechanic II 7.00 7.00 7.00 6.00 6.00 -1.00 (14.29)%
Motor Equipment Mechanic-Lead 0.00 0.00 0.00 2.00 2.00 2.00 0.00%
Project Manager 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Senior Financial Analyst 0.08 0.08 0.08 0.00 0.00 -0.08 (100.00)%
Senior Fleet Services Coordinator 1.00 1.00 1.00 0.00 0.00 -1.00 (100.00)%
Senior Management Analyst 0.00 0.00 0.00 0.08 0.08 0.08 0.00%
Total Vehicle Replacement Fund 16.08 16.53 16.53 16.53 16.53 0.00 0.00%
Total Other 74.58 77.82 87.00 86.88 86.88 -0.12 (0.01)%
Total Citywide Positions 1,016.60 1,015.35 1,019.35 1,033.80 1,026.80 7.45 0.73%
Table of Organization
FY 2012
Actuals
FY 2013
Actuals
FY 2014
Adopted
Budget
FY 2015
Adopted
Budget
FY 2015
Modified
Budget
FY 2015
Change FTE
FY 2015
Change %
CITY OF PALO ALTO FISCAL YEAR 2015 ADOPTED BUDGET 443