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HomeMy WebLinkAboutCMR- 457-01City of Palo Alto City Manager's Report TO:HONORABLE CITY COUNCIL 7 FROM:CITY MANAGER DEPARTMENT: PLANNING AND COMMUNITY ENVIRONMENT DATE: SUBJECT: DECEMBER 17, 2001 CMR:457:01 APPROVAL OF BUDGET AMENDMENT ORDINANCE IN THE AMOUNT OF $288,000 TO CREATE CAPITAL IMPROVEMENT PROGRAM PROJECT 10223, MASTER SCHEMATIC DESIGN PLAN FOR EL CAMINO REAL (STATE ROUTE 82) PROJECT AND APPROVAL OF CONSULTANT CONTRACT WITH COMMUNITY DESIGN & ARCHITECTURE IN THE AMOUNT OF $280,262 RECOMMENDATION Staff recommends that Council: Approve and authorize the Mayor to execute the attached contract with Community Design & Architecture in the amount of $280,262 for preparation of the Master Schematic Design Plan for E1 Camino Real (State Route 82). Authorize the City Manager or his designee to negotiate and execute one or more change orders to the contract with Community Design & Architecture for related, additional but unforeseen work which may develop during the project, the total value of which shall not exceed $7,738. o ¯ Approve a Budget Amendment Ordinance (BAO) to create and fund Capital Improvement Progam Project 10223, Master Schematic Design Plan for E1 Camino Real (State Route 82) project, in the amount of $288,000. A transfer of $48,000 from CIP Project 10113, E1 Camino Median Landscape and pant revenue of $240,000 will offset the increased appropriations. CMR:457:01 Page 1 of 3 On November 13, 2001, the City Council adopted a Resolution approving a cooperative ageement between the City and Caltrans that will allow the City to be reimbursed by federal and state matching funds up to $240,000 for this project. DISCUSSION Consultant Services Description The work to be performed under the contract is for preparation of related feasibility studies and development of a Master Schematic Design Plan for the Caltrans right-of-way on E1 Camino Real (State Highway 82). Selection Process Staff sent a request for proposals to thirty-two consulting firms on October 5, 2001. Firms were given thirty-two days to respond to the request. A pre-proposal meeting was held on October 18, 2001; sixteen firms attended the meeting. A selection advisory committee consisting of staff from the Planning, Transportation and Parks Divisions and one representative from Stanford University Planning Office reviewed the proposals, and four firms were invited to participate in oral interviews on November 16, 2001. The committee carefully reviewed each firm's qualifications and submittal in response to the RFP relative to the following criteria: ¯Completeness of responses to the RFP and evidence of understanding of the project; ¯Composition of the consultant team, the project manager, and the time to be spent by each team member; ¯Responsiveness to time requirements and demonstrated means to complete the project on schedule; Demonstrated recent experience with similar type and quality of work, including design of urban arterial streets and Context-Sensitive Design; ¯Demonstrated experience and skill in responding to community and special interest concerns; ¯Electronic data, graphic, and other visual representation capabilities; and ¯Estimate of required resources, including projected Palo Alto staff time in assisting consultants. Community Design & Architecture was selected because its proposal showed an exceptionally thoughtful and thorough understanding of the problem; highly qualified and experienced personnel will be assigned to the project team; the firm has recent experience in redesign of highways that is directly relevant to the project; and the firm has demonstrated experience in working very effectively with community participation. RESOURCE IMPACT The attached BAO requests an appropriation in the amount of $288,000 for CIP Project 10223. To offset this expenditure, the BAO recognizes grant revenue in the amount of CMR:457:0!Page 2 of 3 $240,000, and a transfer of $48,000 from CIP Project 10113, E1 Camino Median Landscape. This BAO will thus have no impact on the Budget Stabilization Reserve. The $48,000 amount represents the City's 20 percent matching funds that are required for want eligibility. There may be ongoing future resource needs as a result of this BAO, which are unknown at this time. Staff will actively seek want funding for any recommendations that may come out of the E1 Camino Real study. ENVIRONMENTAL REVIEW The preparation of the Master Schematic Design Plan for E1 Camino Real is exempt from CEQA pursuant to Section No. 15262 (Feasibility and Planning Studies). ATTACHMENTS Attachment A: Attachment B: Attachment C: Budget Amendment Ordinance Project Description Contract PREPARED BY: Virginia Warheit Senior Planner DEPARTMENT HEAD REVIEW: LES WHITE Interim Director Planning and Community Environment CITY MANAGER APPROVA EMI RRISON Assistant City Manager CMR:457:01 Page 3 of 3 Attachment A ORDINANCE NO. ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR THE FISCAL YEAR 2001-02 TO ESTABLISH CAPITAL IMPROVEMENT PROGRAM PROJECT NO.CIP 10223, MASTER SCHEMATIC DESIGN FOR EL CAMINO REAL;TO ACCEPT GRANT FUNDS FROM CALTRANS IN THE AMOUNT OF $240,000 AND TO APPROPRIATE THAT AMOUNT TO CIP 10223;AND TO TRANSFER $48,000 FROM THE EL CAMINO MEDIAN LANDSCAPE CAPITAL PROJECT, NUMBER CIP 10113, TO CIP 10223 WHEREAS, pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the Council on June ii, 2001 did adopt a budget for fiscal year 2001-02; and WHEREAS, on November 13, 2001, Council approved a Cooperative Agreement between the City and Ca!trans allowing the City to be reimbursed by federa! and state matching funds up to $240,000; and WHEREAS, the budget needs to be amended to create and fund a capital improvement project for the purpose Of hiring an interdisciplinary urban design/transportation consultant team to conduct related feasibility studies and to prepare a Master Schematic Design Plan for the Caltrans right of way on E1 Camino Real(State Route #82); and WHEREAS, the additional appropriation of necessary funds will derive from grant revenue and a transfer of funds from CIP Project 10113, E1 Camino Median Landscape Capital Project, which has a remaining balance of $1,575,000; and WHEREAS, this project may require additional ongoing future resources, which are unknown at this time. Staff will actively seek grant funding for any recommendations that may come out of the E1 Camino Rea! study; and WHEREAS, City Council authorization is needed to accept and expend the grant receipts; and WHEREAS, City Council authorization is needed to amend the 2001-02 budget as hereinafter set forth. NOW, THEREFORE, the Council of the City of Palo Alto does ORDAIN as follows: SECTION i. Capital Improvement Project (CIP) 10223, Master Schematic Design Plan for E1 Camino Real (State Route #82) Capital Project, Number 10223 is hereby created. SECTION 2. The sum of Two Hundred Eighty-eight Thousand Dollars ($288,000) is hereby appropriated to Capital Improvement Project No. 10223. SECTION 3. Revenue in CIP Project Number 10223 is increased by the sum of Two Hundred Forty Thousand Dollars ($240,000) for receipt of grant funds from Caltrans. SECTION 4. The sum of Forty-Eight Thousand Dollars ($48,000)is hereby, transferred from Capital Improvement Project Number 10113 to the appropriation for Capital Improvement Project Number 10223. SECTION 5. This transaction will reduce the amount appropriated to CIP Project 10113 from $1,575,000 to $1,527,000. SECTION 6. The transactions above will have no impact on the Budget Stabilization Reserve. SECTION 7. As specified in Section 2.28o080(a) of the Palo Alto Municipal Code, a two-thirds vote of the City Council is required to adopt this ordinance. SECTION 8. As provided in Section 2.04.350 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. INTRODUCED AND PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST:APPROVED: City Clerk Mayor APPROVED AS TO FORM:City Manager Senior Asst. City Attorney Director of Services Administrative Director of Planning Attachment B Master Schematic Design Plan for E! Camino Real (State Route #82) (10223) New -- Miscellaneous PROJECT DESCRIPTION This project will prepare related feasibility studies and develop a Master Schematic Design Plan for the Caltrans fight of way on E1 Camino Real (State Route #82). This project will explore alternative road design standards that are better suited to a multimodal arterial roadway in an urban area. PROJECT JUSTIFICATION This project will identify modifications to the design of the street that would make it more attractive and present a more positive image of the city, improve safety for all users including school children and other pedestrians crossing the street, encourage transit use, and continue to convey vehicular traffic in a satisfactory manner. FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR PY Budget 2001-02 2002-03 2003-04 2004-05 2005-06 AMOUNT $288,000 COMPONENTS Master Schematic Design Plan Sources of Funding: Reimbursement from Caltrans ($240,000) and transfer of funds from CIP 10113 ($48,000) IMPACT AND SUPPORT ANALYSIS *Environmental:None ¯Design Elements:The project team will include an urban designer. ¯Operating:None ¯Telecommunications:None COMPREHENSIVE PLAN This project furthers the Comprehensive Plan Program L-34 and T-16. 2001-03 Budget Ciiy qf'Palo :-\I~o 1 CONTRACT NO. BETWEEN THE CITY OF PALO ALTO AND COMMUNITY DESIGN + ARCHITECTURE FOR CONSULTING SERVICES (EL CAMINO MASTER SCHEMATIC DESIGN PLAN) Attachment C~ This Contract No. is entered into , by.and between the CITY OF PALO ALTO, a chartered city and a municipal corporation of the State of California ("CITY"), and COMMUNITY DESIGN + ARCHITECTURE, a California corporation, located at 436 - 14th Street, Suite 1500, Oakland, CA 94612("CONSULTANT"). RECITALS: WHEREAS, CITY desires certain professional consulting services ("Services") and the preparation and delivery of, without limitation, one or more sets of documents, drawings, maps, plans, designs, data, calculations, surveys, specifications, schedules or other writings ("Deliverables") (Services and Deliverables are, collectively, the "Project"), as more fully described in Exhibit "A"; and WHEREAS, CITY desires to engage CONSULTANT, including its emp!oyees, if any, in providing the Services by reason of its qualifications and experience in performing the Services, and CONSULTANT has offered to complete the Project on the terms and in the manner set forth herein; NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Contract, the parties agree: SECTION i. TERM I.I This Contract will commence on the date of its execution by CITY, and will terminate upon the completion of the Project, unless this Contract is earlier terminated by CITY. Upon the receipt of CITY's notice to proceed, CONSULTANT will commence work on the initial and subsequent Project tasks in accordance with the time schedule set forth in Exhibit "A". Time is of the essence of this Contract. In the event that the Project is not completed within the time required through any fault of CONSULTANT, CITY's city manager will have the option of extending the time schedule for any period of time. This provision wil! not preclude the recovery of damages for delay caused by CONSULTANT. CONSULTANT shall not be liable for delays from causes beyond CONSULTANT's reasonable control. O] 1212 syn 0090875 SECTION 2.SCOPE OF PROJECT; CHANGES & CORRECTIONS 2.1 The scope of Services and Deliverables constituting the Project will be performed, delivered or executed by CONSULTANT under the phases of the Basic Services as described below. 2.2 CITY may order substantial changes in the scope or character of the Basic Services, the Deliverables, or the Project, either decreasing or increasing the amount of work required of CONSULTANT. In the event that such changes are ordered, subject to the approva! of CITY's City Council, as may be required, CONSULTANT will be entitled to full compensation for al! work performed prior to CONSULTANT's receipt of the notice of change and further wil! be entitled to an extension of the time schedule. Any increase in compensation for substantial changes will be determined in accordance with the provisions of this Contract. CITY will not be liable for the cost or payment of any change in work, unless the amount of additiona! compensation attributable to the change in work is agreed to, in writing, by CITY before CONSULTANT commences the performance of any such change in work. 2.3 Where the Project entails the drafting and submission of Deliverables, any and all errors, omissions, or ambiguities in the Deliverables, which are discovered by CITY within the project schedule, wil! be corrected by CONSULTANT at no cost to CITY, provided CITY gives notice to CONSULTANT. SECTION 3. QUALIFICATIONS, STATUS, AND DUTIES OF CONSULTANT 3.1 CONSULTANT represents and warrants thatit has the expertise and professional qualifications to furnish or cause to be furnished the Services and Deliverables. CONSULTANT further represents and warrants that the project director and every individual, including any consultant (or contractors), charged with the performance of the Services are duly licensed or certified by the State of California, to the extent such licensing or certification is required by law to perform the Services, and that the Project will be executed by them or under their supervision. CONSULTANT wil! furnish to CITY for approva!, prior to execution of this Contract, a list of al! individuals and the names of their employers or principals to be emp!oyed as consultants. 3.2 In reliance on the representations and warranties set forth in this Contract, CITY hires CONSULTANT to execute, and CONSULTANT covenants and agrees that it will execute or cause to be executed, the Project. 3.3 CONSULTANT will assign project director to have supervisory performance, progress, and execution O112!2 syn 0090875 PHILLIP ERICKSON as the responsibility for the of the Project. THOMAS KRONEMEYER will be assigned as the project coordinator who will represent CONSULTANT during the day-to-day work on the Project. If circumstances or conditions subsequent to the execution of this Contract cause the substitution of the project director or project coordinator for any reason, the appointment of a substitute project director or substitute project coordinator wil! be subject to the prior written approval of the project manager. 3.4 CONSULTANT shall: 3.4.1 Procur~ all permits and licenses, pay all charges and fees, and give al! notices which may be necessary and incident to the due and lawful prosecution of the Project; 3.4.2 Keep itself fully informed of all existing and future Federa!, State of California, and !ocal laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Contract and any materials used in CONSULTANT's performance of the Services; 3.4.3 At all times exercise due professional care to observe and comply with its employees and consultants, if any, who are assigned to the performance of this Contract to observe and comply with, the laws, ordinances, regulations, orders and decrees mentioned above; and 3.4.4 Report immediately to the project manager, in writing, any discrepancy or inconsistency it discovers in the laws, ordinances, regulations, orders, and decrees mentioned above in relation to the Deliverables. 3.5 Any Deliverables given to, or prepared or assembled by, CONSULTANT or its consultants, if any, under this Contract will become the property of CITY. This will not preclude the consultant from using the Deliverables as examples of their work. 3.6 CONSULTANT will provide CITY, as specified in Exhibit "A", with bound copies and one unbound copy of any documents which are a part of the Deliverables upon their completion and acceptance by CITY, and in addition, the Final Document will be provided in electronic filing copy. 3.7 If CITY requests additional copies of any documents which are a part of the Deliverables, CONSULTANT will provide such additiona! copies and CITY will compensate CONSULTANT for its duplicating costs. 3.8 CONSULTANT will be responsible for employing or engaging al! persons necessary to execute its services. All consultants of CONSULTANT will be deemed to be directly controlled and supervised by CONSULTANT, which will be responsible for their O11212 syn 0090875 performance. If any employee or consultant of CONSULTANT fails or refuses to carry out the provisions of this Contract or appears to be incompetent or to act in a disorderly or improper manner, the emp!oyee or consultant wil! be discharged immediately from further performance under this Contract on demand of the project manager. 3.9 In the execution of the Project, CONSULTANT and its consultants, if any, will at all times be considered independent contractors and not agents or employees of CITY. 3.10 CONSULTANT will perform or obtain or cause to be performed or obtained any and al! of the following Additional Services, not included under the Basic Services, if so authorized, in writing, by CITY: 3.10.1 Providing services as an expert witness in connection with any public hearing or meeting, arbitration proceeding,or proceeding of a court of record; 3.10.2 Incurring travel and subsistence expenses for CONSULTANT and its staff beyond those normally required under the Basic Services; 3.10.3 Performing any other Additional Services that may be agreed upon by the parties subsequent to the execution of this Contract; and 3.10.4 Other Additional Services now or hereafter described in Exhibit "A" to this Contract. 3.11 CONSULTANT will be responsible for employing all consultants deemed necessary to assist CONSULTANT in the performance of the Services. The appointment of consultants must be approved, in advance, by CITY, in writing, and must remain acceptable to CITY during the term of this Contract. SECTION 4. DUTIES OF CITY 4.1 CITY will furnish or cau.se to be furnished the services listed in Exhibit "A" and such information regarding its requirements applicable to the Project as may be reasonably requested by CONSULTANT. 4.2 CITY will review and approve, as necessary, in a timely manner the Deliverables and each phase of work performed by CONSULTANT. CITY's estimated time of review and approval will be furnished to CONSULTANT at the time of submission of each phase of work. CONSULTANT acknowledges and understands that the interrelated exchange of information among CITY's various departments makes it extremely difficult for CITY to firmly establish the time of each review and approval task. CITY's failure to review and approve O11212 syn 0090875 within the estimated time schedule will not constitute a default under this Contract. ~.3 The city manager will represent CITY for all purposes under this Contract. VIRGINIA WARHEIT is designated as the project manager for the city manager. 4.4 If CITY observes or otherwise becomes aware of any default in the performance of CONSULTANT, CITY will use reasonable efforts to give written notice thereof to CONSULTANT in a timely manner. SECTION 5. COMPENSATION 5.1 CITY will compensate CONSULTANT for the following services and work: 5.1.1 In consideration of the full performance of the Basic Services, including any authorized reimbursable expenses, CITY will pay CONSULTANT a fee not to exceed Two Hundred Eighty Thousand Two Hundred Sixty-Two Dollars ($280,262.00). The amount of ~compensation wil! be calculated in accordance with the hourly rate schedule set forth in Exhibit "B", up to the maximum amount set forth in this Section. The fees of the consultants, who have direct contractua! relationships with CONSULTANT, will be approved, in advance, by CITY. CITY reserves the right to refuse payment of such fees, if such prior approval is not obtained by CONSULTANT. 5.1.2 City may in writing request CONTRACTOR to perform any or all of the Additional Services described in Exhibit "E". In consideration of the full performance of such additiona! services, if any, City will pay CONTRACTOR for services rendered at the hourly rates set forth in Exhibit "B". The tota! compensation for Additiona! Services shal! not exceed Seven Thousand Seven Hundred Thirty-Eight Dollars ($7,738.00). 5.2 The schedule of payments will be made as follows: 5.2.1 Payment of the Basic Services will be made in monthly progress payments in proportion to the quantum of services performed, or in accordance with any other schedule of payment mutually agreed upon by the parties, as set forth in Exhibit "B", or within thirty (30) days of submission, in triplicate, of such ~equests if a schedule of payment is not specified. Fina! payment will be made by CITY after CONSULTANT has submitted all Deliverables, including, without limitation, <eports which have been approved by the project manager. 5.2.2 Payment of the Additional Services, if any, will be made in monthly progress payments for services rendered, O11212 syn 0090875 within thirty (30) days of submission, in triplicate, of such requests. SECTION 6. ACCOUNTING, AUDITS, OWNERSHIP OF RECORDS 6.1 Records of the direct personnel expenses and expenses incurred in connection with the performance of Basic Services and Additiona! Services pertaining to the Project will be prepared, maintained, and retained by CONSULTANT in accordance with generally accepted accounting principles and will be made available to CITY for auditing purposes at mutually convenient times during the term of this Contract and for three (3) years following the expiration or earlier termination of this Contract. 6.2 The originals of the Deliverables prepared by or under the direction of CONSULTANT in the performance of this Contract.wil! become the property of CITY irrespective of whether the Project is completed upon CITY's payment of the amounts required to be paid to CONSULTANT. These originals wil! be delivered to CITY without additiona! compensation. CITY wil! have the right to utilize any fina! and incomplete drawings and any other documents prepared hereunder by CONSULTANT, but CONSULTANT disclaims any responsibility or liability for any alterations or modifications of such documents. SECTION 7. INDEMNITY 7.1 CONSULTANT agrees to protect, indemnify, defend and hold harmless CITY, its Counci! members, officers, and emp!oyees from any and al! demands, claims, or liability of any nature, including death or injury to any person, property damage or other !oss, caused by or arising out of CONSULTANT's, its officers', agents', consultants' or emp!oyees' negligent acts, errors, or omissions, or willfu! misconduct, or conduct for which applicable law may impose strict liability on CONSULTANT in the performance of or failure to perform its obligations under this Contract. SECTION 8. WAIVERS 8.1 The waiver by either party of any breach or violation of any covenant, term, condition or provision of this Contract or of the provisions of any ordinance or law wil! not be deemed to be a waiver of any such covenant, term, condition, provision, ordinance, or law or of any subsequent breach or violation of the same or of any other covenant, term, condition, provision, ordinance or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder will not be deemed to be a waiver of any preceding breach or violation by the other party of any covenant, term, condition or provision of this Contract or of any applicable law or ordinance. O11212 syn 0090875 8.2 No payment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of its rights under this Contract. SECTION 9. INSURANCE 9.1 CONSULTANT, at its sole cost and expense, will obtain and maintain, in ful! force and effect during the term of this Contract, the insurance coverage described in Exhibit "C", insuring not only CONSULTANT and its consultants, if any, but also, with the exception of workers' compensation, employer's liability and professiona! liability insurance, naming CITY as an additiona! insured concerning CONSULTANT's performance under this Contract. 9.2 All insurance coverage required hereunder will be provided through carriers with Best's Key Rating Guide ratings of A:VII or higher which are admitted to transact insurance business in the State of California. Any and all consultants of CONSULTANT retained to perform Services under this Contract wil! obtain and maintain, in ful! force and effect during the term of this Contract, identica! insurance coverage, naming CITY as an additiona! insured under such policies as required above. 9.3 Certificates of such insurance, preferably on the forms provided by CITY, wil! be filed with CITY concurrently with the execution of this Contract. The certificates wil! be subject to the approval of CITY's Risk Manager and will contain an endorsement stating that the insurance is primary coverage and will not be canceled or altered by the insurer except after filing with the CITY's city clerk thirty (30) days' prior written notice of such cancellation or alteration, and that the City of Palo Alto is named as an additiona! insured except in policies of workers' compensation, emp!oyer's liability, and professional liability insurance. Current certificates of such insurance will be kept on file at al! times during the term of this Contract with the city clerk. 9.4 The procuring of such required policy or policies of insurance will not be construed to limit CONSULTANT's liability hereunder nor to fulfill the indemnification provisions of this Contract. Notwithstanding the policy or policies of insurance, CONSULTANT wil! be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the Services performed under this Contract, including such damage, injury, or !oss arising after the Contract is terminated or the term has expired. SECTION i0. WORKERS' COMPENSATION i0.i CONSULTANT, by executing this Contract, certifies that it is aware of the provisions of the Labor Code of the State O11212 syn 0090875 of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and certifies that it will comply with such provisions, as applicable, before commencing the performance of the Project. PROJECT SECTION Ii. TERMINATION OR SUSPENSION OF CONTRACT OR ii.I The city manager may suspend the execution of the Project, in whole or in part, or terminate this Contract, with or without cause, by giving thirty (30) days' prior written notice thereof to CONSULTANT, or immediately after submission to CITY by CONSULTANT of any completed item of Basic Services. Upon receipt of such notice, CONSULTANT wil! immediately .discontinue its performance under this Contract. 11.2 CONSULTANT may terminate this Contract or suspend its execution of the Project by giving thirty (30) days' prior written notice thereof to CITY, but only in the event of a substantial failure of performance by CITY or in the event CITY indefinitely withholds or withdraws its request for the initiation or continuation of Basic Services or the execution of the Project. 11.3 Upon such suspension or termination by CITY, CONSULTANT wil! be compensated for the Basic Services and Additional Services performed and Deliverables received and approved prior to receipt of written notice from CITY of such suspension or abandonment, together with authorized additional and reimbursable expenses then due. If the Project is resumed after it has be.en suspended for more than 180 days, any change in CONSULTANT's compensation will be subject to renegotiation and, if necessary, approval of CITY's City Counci!. If this Contract is suspended or terminated on account of a default by CONSULTANT, CITY wil! be obligated to compensate CONSULTANT only for that portion of CONSULTANT's services which are of direct and immediate benefit to CITY, as such determination may be made by the City Manager in the reasonable exercise of her discretion. 11.4 In the event of termination of this Contract or suspension of work on the Project by CITY where CONSULTANT is not in default, CONSULTANT will receive compensation as fol!ows: 11.4.1 For approved items of services, CONSULTANT will be compensated for each item of service fully performed in the amounts authorized under this Contract. 11.4.2 For approved items of services on which a notice to proceed is issued by CITY, but which are not fully performed, CONSULTANT wil! be compensated for each item of service in an amount which bears the same ratio to the total fee otherwise O11212 syn 0090875 payable for the performance of the service as the quantum of service actually rendered bears to the services necessary for the ful! performance of that item of service. 11.4.3 The total compensation payable under the preceding paragraphs of this Section wil! not exceed the payment specified under Section 5 for the respective items of service to be furnished by CONSULTANT. 11.5 Upon such suspension or termination, CONSULTANT wil! deliver to the city manager immediately any and all copies of the~ Deliverables, whether or not completed, prepared by CONSULTANT or its consultants, if any, or given to CONSULTANT or its consultants, if any, in connection with this Contract. Such materials wil! become the property of CITY. 11.6 The failure of CITY to agree with CONSULTANT's independent findings, conclusions, or recommendations, if the same are called for under this Contract, on the basis of differences in matters of judgment, will not be construed as a failure on the part of CONSULTANT to fulfill its obligations under this Contract. SECTION 12. ASSIGNMENT 12.1 This Contract is for the personal services of CONSULTANT, therefore, CONSULTANT wil! not assign, transfer, convey, or otherwise dispose of this Contract or any right, title or interest in or to the same or any part thereof without the prior written consent of CITY. A consent to one assignment will not be deemed to be a consent to any subsequent assignment. Any assignment made without the approva! of CITY wil! be void and, at the option of the city manager, this Contract may be terminated. This Contract wil! not be assignable by operation of law. SECTION 13. NOTICES 13.1 All notices hereunder will be given, in writing, and mailed, postage prepaid, by certified mail, addressed as fol!ows: To CITY:Office of the City Clerk City of Palo Alto Post Office Box 10250 Palo Alto, CA 94303 To CONSULTANT: Attention of the project director at the address of CONSULTANT recited above O11212 syn 0090875 SECTION 14. CONFLICT OF INTEREST 14.1 In accepting this Contract, CONSULTANT covenants that it presently has no interest, and wil! not acquire any interest, direct or indirect, financia! or otherwise, which would conflict in any manner or degree with the performance of the Services. 14.2 CONSULTANT further covenants that, in the performance of this Contract, it wil! not employ contractors or persons having such an interest mentioned above. CONSULTANT certifies that no one who has or wil! have any financia! interest under this Contract is an officer or employee of CITY; this provision will be interpreted in accordance with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the State of California. SECTION 15. NONDISCRIMINATION 15.1 As set forth in the Palo Alto Municipal Code, no discrimination will be made in the employment of persons under this Contract because of the age, race, co!or, nationa! origin, ancestry, religion, disability, sexual preference or gender of such person. If the value of this Contract is, or may be, five thousand dollars ($5,000) or more, CONSULTANT agrees to meet all requirements of the Palo Alto Municipal Code pertaining to nondiscrimination in employment, including completing the requisite form furnished by CITY and set forth in Exhibit I'D". 15.2 CONSULTANT agrees that each contract for services from independent providers will contain a provision substantially as fo!lows: "[Name of Provider] will provide CONSULTANT with a certificate stating that [Name of Provider] is currently in compliance with all Federal and State of California laws covering nondiscrimination in employment; and that [Name of Provider] will not discriminate in the employment of any person under this contract because of the age, race, color, national origin, ancestry, religion, disability, sexua! preference or gender of such person." 15.3 If CONSULTANT is found in violation of the nondiscrimination provisions of the State of California Fair Employment Practices Act or similar provisions of Federa! law or executive order in the performance of this Contract, it will be in default of this Contract. Thereupon, CITY wil! have the power to O11212 syn 0090875 !0 cancel or suspend this Contract, in whole or in part, or to deduct the sum of twenty-five dollars ($25) for each person for each calendar day during which such person was subjected to discrimination, as damages for breach of contract, or both. Only a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or officer wil! constitute evidence of a breach of this Contract. SECTION 16. MISCELLANEOUS PROVISIONS 16.1 CONSULTANT represents that it has knowledge of the requirements of the federa! Americans with Disabilities Act of 1990, and the Government Code and the Health and Safety Code of the State of California, relating to access to public buildings and accommodations for disabled persons, and relating to facilities for disabled persons. CONSULTANT wil! comply with or ensure by its advice that compliance with such provisions wil! be effected pursuant to the terms of this Contract; provided, if, in CONSULTANT's professiona! opinion, there is uncertainty as to the application of a particular statute, regulation, policy, case or directive to a particular aspect of the Project, CONSULTANT shal! identify in writing the relevant document, the area of uncertainty, and one or more recommended methods of compliance. After consultation with CITY, the preferred alternative shall be incorporated into the Project. 16.2 Upon the agreement of the parties, any controversy or claim arising out of or relating to this Contract may be settled by arbitration in accordance with the Rules of the American Arbitration Association, and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. 16.3 This Contract will be governed by the laws of the State of California, excluding its conflicts of law. 16.4 In the event that an action is brought, the parties agree that tria! of such action wil! be vested exclusively in the state courts of California or in the United States District Court for the Northern District of California in the County of Santa Clara, State of California. 16.5 The prevailing party in any action brought to enforce the terms of this Contract or arising out of this Contract may recover its reasonable costs and attorneys' fees expended in connection with that action. 16.6 This document represents the entire and integrated Contract between the parties and supersedes all prior negotiations, representations, and contracts, either written or oral. This O11212 syn 0090875 1! document may be amended only by a written instrument, which is signed by the parties. 16.7 All provisions of this Contract, whether covenants or conditions, will be deemed to be both covenants and conditions. 16.8 The covenants, terms, conditions and provisions of this Contract will apply to, and will bind, the heirs, successors, executors, administrators, assignees, and consultants, as the case may be, of the parties. 16.9 If a court of competent jurisdiction finds or rules that any provision of this Contract or any amendment thereto is void or unenforceable, the unaffected provisions of this Contract and any amendments thereto will remain in full force and effect. 16.10 All exhibits referred to in this Contract and any addenda, appendices, attachments, and schedules which, from time to time, may be referred to in any duly executed amendment hereto are by such reference incorporated in this Contract and wil! be deemed to be a part of this Contract. 16.11 This Contract may be executed in any number of counterparts, each of which will be an origina!, but all of which together wil! constitute one and the same instrument. 16.12 This Contract is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipa! Code. This Contract wil! terminate without any penalty (a) at the end of any fisca! year in the event that funds are not appropriated for the fol!owing fisca! year, or (b) at any time within a fisca! year in the event that funds are only appropriated for a portion of the fisca! year and funds for this Contract are no !onger available. This Section 16.12 will take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Contract. // // // // // // // O11212 syn 0090875 12 IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Contract on the date first above written. ATTEST:CITY OF PALO ALTO City Clerk APPROVED AS TO FORM: Senior Asst. City Attorney APPROVED: Interim Director ~of Planning and Community Environment Mayor COMMUNITY DESIGN + ARCHITECTURE By: Name: Title: Director of Administrative Services Insurance Review By: Name: Title: Taxpayer Identification No. 94-3374089 (Compliance with Corp. Code § 313 is required if the entity on whose behalf this contract is signed is a corporation. In the alternative, a certified corporate resolution attesting to the signatory, authority of the individuals signing in their respective capacities is acceptable) Attachments : EXHIBIT "A" : EXHIBIT "B" - EXHIBIT "C": EXHIBIT "D" : EXHIBIT "E" : SCOPE OF PROJECT & TIME SCHEDULE RATE SCHEDULE INSURANCE NONDISCRIMINATION COMPLIANCE FORM Additional Services O11212 syn 0090875 13 CERTIFICATE OF ACKNOWLEDGMENT (Civil Code § 1189) STATE OF ) ) SS. COUNTY OF ) On , 2001, before me, the undersigned, a Notary Public in and for said County and State, personally appeared , personally known to me or proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signature of Notary Public O11212 syn 0090875 14 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ¯ Revised Work Program Exhibit A 1= Work Program Introduction and Summary of Approach The following Project Work Pro~am represents the current shared understanding of the CD+A Consultant Team and the City of Palo Alto regarding the work needed to achieve the City's goals for the El Camino Real Master Schematic Desi~, Plan project. The key goals being the creation of a Schematic Design Plan for E1 Camino Real that will allow it to function as a multi-modal corridor within the City that complements the neighborhoods and districts along it. The plan must achieve these goals while providing a context-sensitive design that can be supported by Caltrans. The plan must also define a set of transportation and urban design improvements for the street that can successfully receive grant funding for implementation. The following discussion highlights some key elements of the approach which will help the planning process efficiently and successfully achieve the project goals. Organization of the Design Plan The Design Plan will be organized into a three-tiered structure of varying detail as follows: ¯The Corridor- overall concepts for El Camino Real as an element within the overall structure of Palo Alto; this will establish a cohesive image for the street. ¯Segments and Nodes - concepts for segments of the corridor that are defined by adjacent use, r.o.w. width, predominant transportation function, and general character; and similarly develop concepts for nodes with a specific character or activity and for key intersections. [Note: key intersections will be identified in discussions bet~veen the Consultant Team and the TAC]. ¯The Details - design concepts for a menu of specific streetscape and transportation elements and design solutions that are integrated into the design concepts for the segments and nodes, and the corridor designs. This structure for the design concepts will be used throughout the project. The factors that have led to this structure are: ¯The varied context of El Camino Real requires the deliberate definition of a cohesive design concept for the entire corridor; Community Design + Architecture Consulting Team ° December 12, 2001 ¯ page 1 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ¯ Revised Work Program ¯The specific transportation and land use conditions of corridor segments will require different approaches within the overall context of the corridor concepts; ¯The same varied context and the likelihood that these conditions will change overtime require that design details and streetscape and transportation elements be defined that can be implemented incrementally. ¯The structure is flexible and will allow elements of the overall Design Plan to be implemented as public and private funding becomes available. Project Decision-Making and Education Given that this project is focused on changing the way we think about, design, and build state highways in an urban setting, all of the participants in the project will need to "think outside the box" of their everyday assumptions about transportation and land use. In order for the project's decision-making processes to work effectively, and to provide adequate opportunities for education and consensus-building, we are recommending the following structure of management and advisory committees. It will be key to the success of the project that appropriate personnel from the Caltrans District 4, and possibly from the State Office, are involved as participants in the project. In order to expect Caltrans approval of deviations from their general standards Caltrans must be involved in the education and decision-making processes. Without this involvement additional efforts will need to be undertaken following the completion of the project to create an understanding within Caltrans of the decision-making process and trade-offs that were assessed during the project. A major goal of this committee organization will be to create an environment of cooperation around the project with the hope of smoothing implementation once the Schematic Design Plan is complete. Technical Advisory Committee (TAC) It has been our experience in working on Caltrans funded projects that a more open management approach can help to ensure efficient decision-making and interactions with Caltrans. Therefore we are recommending that the TAC include representation from Caltrans as well as the City. It would consist of Virginia Warheit, the City's Project Manager, Gayle Likens from the Transportation Division, a representative from Stanford, and a representative of Caltrans District 4. At appropriate times during the process additional Caltrans representatives with expertise on various technical subjects, VTA staff, and additiona! City of Palo Alto staff from the Public Works and Community Services divisions would be invited to the TAC meetings. Their attendance would be focused by the decisions that need to be made at each meeting. This group will focus on the more technical aspects of transportation functions and design details of the street; and coordinating the project with the on-going transportation work of the groups that are represented amongst the TAC. Advisory Group The advisory group will represent key stakeholders and interest groups, membership in the group will be established by City of Palo Alto staff in discussion with the consultant team. Community Design + Architecture Consulting Team ¯ December 12, 2001 ¯ page 2 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ¯ Revised Work Program Task O: Project Start-up & On-going Management Objective: Refinement of the Work Program as described in the CD+A Team's proposal based on direct discussions with the City, interest groups and stakeholders, and Caltrans. Procedure: CD+A and FPA will meet with the TAC to review and refine the proposed work program, schedule, and budget. The refined approach will then be presented to the Advisory Group in their "kick-off" meeting. The meeting xvill not only provide comment on the proposed approach, but will also give additional focus to the existing conditions work to be completed in the next task by highlighting the issues that are of primary concern to the Advisory Group. Following these meeting, the consultants will work with the TAC to finalize the work program, schedule, and allocation of resources. On-going Management and Tasks The majority of work products for the entire project will be made available in digital formats for the City's use on their web site. Major reports and memos will be reproduced as Acrobat .pdf files. Working drafts and minor memorandums will be provided as Word files. Graphics will be provides as Acrobat .pdffiles, or as jpegs or gifs. CD+A will prepare agendas and meeting summary memoranda for the TAC and Advisory Group meetings. Meetings: ¯ Two meetings with the TAC attended by CD+A and FPA. , Advisory Group Meeting #1, attended by CD+A and FPA. Work Products: ¯Revised draft work program, schedule, and budget. ¯Agenda and project approach memorandum for Advisory Group Meeting #1. ¯Final work program, schedule, and budget. ¯Digital copies of major work products for use by the City on the web. ¯Agendas and meeting summary memoranda for the TAC and Advisory Group meetings. Task 1: Existing Conditions and Design Performance Criteria Objective: In this task the Consultant Team, with input from the TAC, the Advisory Committee, and key stakeholders, will establish the existing context of El Camino Real with Palo Alto. It is important at the outset of the project Community Design + Architecture Consulting Team ¯ December 12, 2001 ¯ page 3 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ° Revised Work Program to establish not only the existing conditions within the right-of-way, but also to establish an understanding of the existing and potential future context of the roadway within the City and the region. With an understanding of the context, the consultants and the project stakeholders will be able to move forward with the planning of future improvements to the right-of-way in a way that complements the use and physical context of E1 Camino Real as it exists today and as it xvill change in the future. General Procedures: In this task the Consultant Team will gather existing information regarding the existing conditions (both in terms of physical conditions and policy context) within the E1 Camino Real right-of-way, gather new information as noted below, and assess the existing conditions. In addition, given the major focus of this project in context-sensitive design, the Consultant Team will also gather information and assess the existing and potential future relationship of surrounding uses, crossing transportation systems, transit service, etc. to the street. FPA will lead the transportation related components of this task in close coordination ~vith CD+A. The other members of the Consultant Team will work closely together, under the direction of CD+A to ensure the most comprising data collection from City and other agency sources as well as the collection of additional data through individual Consultant Team members. CD+A will coordinate the generation of a project base map for use during the existing condition assessment and as a basis for conceptual and schematic designs. Task 1.1 Base Mapping Procedure: Through CD+A the Consultant Team will coordinate with City staff to identify the information desired for inclusion in the electronic-format base map. CD+A will then create a base map that is suitable for use by the entire consultant team. LCC will review the City's utility dra~vings and identify to which extent such information should be included in the multi-layered electronic base map. [NOTE: this scope assumes that the transfer of data and mapping from the City's GIS system to CD+A's ArcView and AutoCAD systems will not require work beyond what is typically required for the transfer of data from systems that are "known to be compatible. Additional time or software requirements will not be undertaken without prior approval of contingency funds to cover the cost of these efforts.] Meetings: ¯ One meeting with City staff(if necessary) Work Products: ¯CAD and GIS based base map for len~h of EL Camino Real within Palo Alto and immediately adjacent segments in neighboring communities. Task 1.2: Transportation Data Collection and Assessment Procedure: FPA will conduct site visits to observe and record existing conditions. These site visits will assess the overall operation of traffic during weekday morning, midday, and evening periods; serve to verify the digital roadway base map files, and coordinate the review of bicycle and pedestrian conditions with CD+A. The bicycle and Community Design + Architecture Consulting Team ¯ December 12, 2001 ¯ page 4 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ¯ Revised Work Program pedestrian information will include location of crosswalks, bicycle facilities, pedestrian control at intersections, sight distance measurements at up to five key locations, ADA compliance (such as curb ramps, audible traffic signals, existing sidewalk widths, and conditions at pedestrian crossings), and will note any obvious obstructions, gaps, and discontinuity. Meetings: ¯ See Task 1.4 Work Products: ¯ Mapping and summary memorandum describing existing conditions. Task 1.2.1 - General Data Collection This scope assumes that recent count data will be available at the four Congestion Management Program (CMP) intersections in the study area. Fehr & Peers will conduct traffic counts at the remaining signalized intersections in the study area (ten intersections). These counts will be conducted for weekday AM and PM peak periods. Pedestrian and bicycle counts will also be taken at these intersections if they can be taken without additional staff commitment; these counts wilt be provided to the City. At five key locations (each representing a different combination of pedestrian/bicycle conditions and users) identified through discussions with City Staff, FPA ~vill conduct bicycle and pedestrian counts during these periods. Work Products: ¯ Data and technical memorandum describing AM and PM peak period traffic counts at signalized intersections. ¯Data and technical memorandum describing AM and PM peak period bicycle and pedestrian counts at 5 key intersections.. Task 1.2.2 - Accident Data FPA will review Palo Alto police tabulated accident summaries to help identifs., locations within the corridor with high numbers or rates of accidents. FPA will also summarize the most recent three years CHP SWITRS accident data for accidents along El Camino Real in Palo Alto, including intersections and mid-block locations. The summary will note the location and type of each accident along with any property damage or injury. Any fatal accidents will be noted separately. Pedestrian and bicycle accidents and causes will be tabulated separately. Work Products: ¯ Data and technical memorandum describing accident data. Task 1.2.3 - Existing Traffic Data and Analysis This analysis assumes that new traffic counts will be conducted at 10 intersections, including turning movements. In addition, FPA will compile recent traffic counts from studies in the area and other sources FPA will compile the most recent speed survey data available from the City. It is also assumed that Caltrans or the Cit7 will provide current vehicle classification counts (trucks). Santa Clara VTA will provide transit data including boardings, ridership, route information, and future plans. Traffic counts will be summarized in Community Design ÷ Architecture Consulting Team ¯ December 12, 2001 ¯ page 5 Master Schematic Design Plan for El Camino Real, City of Palo Alto ¯ Revised Work Program graphical format for the signalized intersections in the project study area. This task will also summarize bicycle, pedestrian, and transit data from available sources. FPA will develop a SYNCHRO model for the entire study corridor, which includes all signalized intersections. The SYNCHRO model will be used to analyze existing traffic operations and intersection level of service based on actual coordinated timing plans (to be provided by Caltrans). E1 Camino Real's signal coordination is divided into segments, therefore, the analysis ~vill reflect current synchronization for these segments. The current conditions analysis will include a sensitivity analysis to determine if signal synchronization set to a lower corridor speed provides benefit. FPA ~vill conduct ~veekday a.m. and p.m. peak period travel time surveys (floating car method and averaging three runs in each direction) along El Camino Real and up to three alternate routes to be identified through discussions with City staff. The travel time surveys will establish current conditions, and be used as a baseline measurement in the analysis of future alternatives. The actual travel times will be compared to the travel times derived from SYNCHRO to establish a calibration factor, since SYNCHRO will be used to estimate travel times and average speeds in the future analyses. Work Products: ¯Calibrated SYNCHRO model of the entire corridor for use in analysis of alternatives. ¯Data and technical memorandum summarizing current traffic conditions, including level of service at intersections and travel times. Task 1.2.4 - Document Current Conditions FPA will document the findings from the above tasks in a brief technical working paper utilizing illustrations and graphics as much as possible to portray information. Reid Ewing will provide review and comment of this working paper to ensure that information is provided that will inform the context-sensitive design work later in the project. Work Products: ¯Draft technical working paper summarizing the current conditions of the corridor. ¯Final technical working paper. Task 1.2.5 - Travel Demand Forecasts FPA will estimate future travel volumes in the El Camino corridor using the best available information from existing sources. One potential source will be the traffic forecasts from the Stanford General Use Permit EIR. These forecasts were performed in the year 2000 and include regional traffic estimates from adopted regional source, the VTA travel model, and the effects of major corridor development projects such as the Stanford General Use Permit, completion of the Sand Hill Road projects, and new buildings within the Stanford Medical Center, Shopping Center and Stanford Research Park. They cover most of the 15 signalized intersections in the E1 Camino Corridor. We have recently included in these forecasts the effects of the proposed Pato Alto Intermodal Transit Center as currently defined. As the El Camino Schematic Design Study gets underway, we will extrapolate the regional component of these forecasts to match the latest ABAG and VTA 2020 forecasts available at the time. Prior to performing these final updates, we will discuss the assumptions with City of Palo Alto staff, Caltrans and VTA to assure concurrence on methodology and inclusion of "known key development projects and circulation changes in the corridor. Community Design + Architecture Consulting Team ° December 12, 2001 ¯ page 6 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ° Revised Work Program Travel forecasts will include total daily corridor person trips by transit and auto, and am and pm peak-hour traffic turning volumes at all 15 signalized intersections within the study corridor. Testing of modal alternatives along the E1 Camino corridor will be sensitive to potential mode shifts between auto and transit. Such shifts could occur as a result of reduced transit travel times, improved transit frequencies, improved boarding environments, and improved accessibility to a mix of uses within the corridor and adjacent districts and neighborhoods. To estimate changes in transit ridership that would result from improved corridor transit levels of service, we will consult 1) the VTA travel model forecasts of transit segment ridership under modified transit service, and 2) elasticities derived from studies of similar transit systems, as reported in such studies as Patronage Impacts of Changes in Transit Fares and Services. We will also estimate shifts from automobile to non-motorized travel, using accepted research on the relationship of travel demand to development density, diversity and design. Meetings: ¯ Travel demand forecasting methodology review meeting with TAC. Work Products: Travel demand data compiled from available sources for the year 2020. If requested by the City, FPA will extrapolate the 2020 forecasts to 2025 (based on straight-line growth assumptions), and conduct subsequent future-year analysis for 2025. Data and memorandum describing potential modal shift in the corridor over time. Estimates of future changes in the order-of-magnitude of pedestrian activity at study intersections. Task 1.3: Streetscape Data Collection and Assessment Procedure: CD+A will collect existing data that identifies location and condition of existing side~valks, medians, pedestrian and bicycle crossings, lighting conditions, bus stop areas, and existing streetscape furnishings and supplement this data through a streetscape field survey. CD+A will also collect mapping and data of planned improvements and improvements being discussed through other projects, such as VTA's Line 22 Bus Rapid Transit Corridor Improvements. LCC will assist this process by identifying, from a civil engineering point of view, any existing conditions that need addressing in the later design phase. Joe McBride will collect data from City sources, including the City's txvo arborists, relating to existing conditions of street trees and other landscaping and supplement the existing information with a field review of landscape conditions as needed. The City's arborists should accompany Joe McBride on his site visits to inform him about know issues and conditions. He will conduct an analysis of conditions a!ong E1 Camino Real to determine the soil environments for tree planting, microclimatic conditions and the regional design context for tree species selection. This information will be used to prepare a list of suitable tree species for various site conditions along El Camino Real. Meetings: ¯ See Task 1.4 Work Products: ¯Field Surveys of existing streetscape and landscape conditions. ¯Technical memorandum describing suitable trees for E1 Camino Real. Community Design + Architecture Consulting Team ¯ December 12, 2001 ° page 7 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ¯ Revised Work Program ¯Streetscape and landscape conditions data collection/assessment portion for interim Report #]. Task 1.4: Land Use/Urban Design Data Collection and Assessment Procedure: CD+A will use CitY GIS land use data, the City Comprehensive Plan, the Stanford Community Plan/General Use Permit, and a review of the City's El Can#no Real Design Guidelines to characterize the existing and potential spatial and functional relationships between streetscape and adjacent land uses. As part of this process CD+A will identify the location of nearby schools, public facilities, and other major pedestrian and bicycle destinations. Meetings: ¯ CD+A will conduct one combined Field Review meeting with City staff for Task 1.2 (ADA), Task 1.3 (Streetscape/Landscaping), and Task 1.4 (Urban Design) to discuss existing conditions on location. Work Products: Field Review with selected City Staff. Memorandum and diagrams describing land use and urban design data collection/assessment for Interim Report #1. Task 1.5: Develop Design Performance Criteria Objective: The objective of this task is to identify, describe and discuss the individual importance of all pertinent urban design, transportation, environmental and policy related criteria that have a bearing on the functionalitY and streetscape character of El Camino Real. Procedure: In coordination with City. staff., the Consultant Team will develop a set of performance criteria that will be used for further discussion with the full TAC and the Advisory Group. The descriptions of the criteria will become the basis for a discussion oftrade-offs between the different performance criteria. Such trade-offs will inform the development of the preliminary concept plans in Task 2. Reid Ewing and FPA will work ~vith City staff and the team to establish transportation design performance criteria and standards that will be used in later evaluations. Reid Ewing wil! dra~v from his national experience in developing context-sensitive design concepts. FPA will also address the design principles established in Santa Clara VTA's Draft Best Practices for Inte~'ath~g Land Use and Transportation, in which El Camino Real is designated as a "corridor" and subject to pedestrian and transit-oriented design. Performance Criteria will address issues such as: Transportation: Extent of multi-modal support, including circulation, access, and safety for pedestrians, bicyclists, vehicles, transit, freight, and emergency response; Peak hour level of service at key intersections; Community Design + Architecture Consulting Team ¯ December 12, 2001 ° page 8 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ¯ Revised Work Program -Geometric and operational feasibility of transit options; and, -Corridor travel speeds and levels of congestion. Community Fabric: Relationship to adjacent neighborhoods: traffic impacts, noise, accessibility, community character and aesthetics, and Relationship to adjacent education and business districts: accessibility, visual and aesthetic linkages. Urban Design/Streetscape: Quality of environment for all modes: qualitative assessment of the environment for drivers and passengers of corridor vehicles, bicyclists, pedestrians, and the handicapped; -Landscape: amount of trees, extent of appropriate accommodations for street trees; -Overall design coherence and projected"image"; -Environmental benefits (i.e. improved microclimate through shading); -Cost of design options; and, -Feasibility of moving existing utility alignments. Meetings: ¯TAC meeting attended by key members of the Consultant Team. ¯Advisory Group Meeting #2, attended by key members of the Consultant Team. Work Products: ¯ Interim Report #l will summarize the data collection and analysis process and its results. It will furthermore discuss the project performance criteria, their methodology background and how they were derived. Distribute work products to appropriate locations. Task 2: Prefiminary Concept Plans Objective: The objective of this task is to establish a series of principa! design alternatives that illustrate different ways of addressing the key objectives for changing the character of E1 Camino. Individual alternatives will differ in how trade-offs betnveen different performance criteria may be resolved. It is also expected that within one plan different concepts may be applied to different segments of El Camino Real depending on the specific conditions of each segment. This task also aims at developing a set of materials that can be used in outreach with the public both at the Community Forum and for use by interest groups in outreach to their stakeholders. Procedure: We wilt work ~vith the TAC and the Advisory Group to establish a set of Concept Plans that explore various methods for achieving the multi-modal and context-sensitive goals for El Camino Real, balanced with its regional transportation functions. The plans would follow the three tiered system described in the Introduction to the Work Program. Community Design + Architecture Consulting Team ¯ December 12, 2001 ¯ page 9 Task 2.1 : Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ¯ Revised Work Program Develop and Assess Alternative Preliminary Concept Plans Procedure: Draft Preliminary Alternative Concept Plans Within the context of the work completed in Task 1, the Consultant Team will develop draft preliminary, alternative concept plans, and qualitative evaluations of these concepts. The alternative concepts will be developed at the different "levels" described above. First, up to three overall concepts for the street will be developed. For example, exploring the potential for a dedicated transit lane(s) [either bus or light rail], developing a predominant landscape character for the street, and maximizing the pedestrian function of the corridor, etc. Variables that will be studied within the overall corridor, include: ¯Pedestrian environment right-of-way allocation; ¯Desired design speed; and, ¯number and width of traffic lanes. Second, segments and nodes of the street with specific transportation or urban design issues will have alternatives developed within the framework of the overall concepts. For example, how does specific treatment of the street vary, near Stanford Stadium compared with the southern part of the street where neighborhoods come up to both sides, or what specific alternatives are there for making the intersection at Page Mill Road more pedestrian and bicycle supportive. Variables that will be studied in the segments and nodes, include: ¯Bicycle lanes; ¯On-street parking; ¯Number of access points, and access control; ¯Transitions (e.g. between different width segments and different speed se~ents); and, ¯gateway treatments at entry points to the City. Third, concepts will be developed for specific elements of the street that can be integrated into the segment and full corridor concepts. These will address items such as: ¯pedestrian crossing design options including special paving, crossing warning lights, potential curb adjustments, ADA ramps etc.; ¯Bus stops and type of bus stop (pullout vs. in-lane); and, ¯integration of bus stop/station facilities within the sidewalk area The CD+A team will use a multi-disciplinary approach in developing concepts for El Camino Real. CD+A will coordinate the efforts and ensure a high quality urban design character, FPA will focus on transportation functionality for all modes, Reid Ewing will utilize his expertise in context-sensitive transportation design to ensure a well balanced design that builds on applicable experiences in other municipalities, LCC will provide necessary' overview of civil engineering concerns so that the concepts will be implementable and cost effective, and Joe McBride will ensure that the design concepts will result in a tree-lined, healthy urban landscape environment. Community Design + Architecture Consulting Team ¯ December 12, 2001 ° page 10 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto o Revised Work Program The preliminary draft concepts will consist of appropriately scaled plan drawings and diagrams, street cross section studies, segment and node illustrative diagrams and sketch plans and sections. The detail of specific design elements wilt be illustrated through design studies and product "cut-sheets." Review Preliminary Alternative Concept Plans The draft preliminary concepts will be presented to the TAC in a half-day workshop, which will be attended by CD+A, FPA, and Reid Ewing. During the workshop, the members of the TAC and the consultant team will review the initial designs, and brainstorm alternative and refined design solutions. The design performance criteria from Task 1.5 will be used to guide this discussion. Additionally, the key points that need to be decided by the Advisory Group will be highlighted. Evaluation of Preliminary Alternative Concept Plans Based on the input from the TAC, the Consultant Team will then refine the alternative concept plans and evaluate their stren~hs and weaknesses. The evaluations describe, at a qualitative level, the ability of each alternative to meet the different performance criteria and the trade-offs involved with regard to competing performance criteria. This process will also address the need for flexibility in current high~vay design standards, and the rationale for the desired flexibility. General Transportation Evaluation The major focus of the analysis will be transportation related. FPA will prepare a qualitative and quantitative evaluation of each of the three corridor concept alternatives based on the goals, objectives, and criteria established in Task 1. The qualitative evaluation will identify the objective and subjective multimodal transportation advantages and disadvantages of each concept including circulation, access, and safety for pedestrians, bicyclists, vehicles, transit, freight, and emergency response. Additionally, FPA will qualitatively assess the potential impact of the concept alternatives on surrounding residential neighborhoods. The quantitative evaluation will identify the geometric tradeoffs ~vithin the constrained right-of-way of El Camino Real, and preliminarily identify the design exceptions that would be required from the state under each alternative. The quantitative evaluation includes peak hour intersection level of service analysis for the major signalized intersections along the corridor. FPA will utilize the SYNCHRO model developed in Task 1 to test the operational feasibility of the preliminary concepts. Analysis will be conducted for both current conditions and year 2020 forecasts for the preliminary concepts. The mode! will be used to test the applicability and effectiveness of a synchronized signal system set for a lower speed along El Camino Real, for example 25 mph. The SYNCHRO model will be converted to a CORSIM model allowing a visual simulation of the corridor. The CORSIM model would be particularly useful in visually describing the alternatives to the general public, advisory group members, and decision makers throughout the process. Identification of possible design exceptions will be augmented with interpretation of the design guidelines presented in The American Association of State Highway and Transportation Officials (AASHTO) "Policy on the Geometric Design of Streets and Highways" and the Federal Highway Administration's "Flexibility in Highway Design" publication. These documents present ranges of design parameters that may not be consistent with Caltran's Highw, ay Design Manual, but are considered reasonable and acceptable deviations. Long Range Transit Options Evaluation FPA will specifically evaluate the geometric and operational feasibility and impacts of potential long-range transit options for E1 Camino Real. In consultation with Santa Clara VTA, FPA will use SYNCHRO and Community Design + Architecture Consulting Team ¯ December 12, 2001 ¯ page 11 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ¯ Revised Work Program other qualitative and quantitative means to analyze VTA's Bus Rapid Transit concept and additional concepts: 1)Bus Priority Operations option assumes buses share travel lanes with other vehicles, but are provided with bus preemption at signalized intersections, and bus queue jump lanes at signalized intersections with adequate width and lane configurations. 2)Bus Rapid Transit option assuming either one exclusive bus lane in each direction, one exclusive bus lane in the peak direction, or a peak period reversible lane. This analysis will assume at least one lane will be eliminated for general traffic use in the peak period. The analysis will only evaluate the year 2020 forecasts. 3)Single Track Light Rail Transit option assuming the width required in the center median for a single track and station platforms. The geometric analysis wilt assess the impacts of this configuration on travelway width, number of lanes, and turning movements at intersections. The operational analysis will assess traffic flow impacts based on the outcome of the geometric analysis. The analysis will only evaluate the year 2020 forecasts. 4)Double Track Light Rail Transit option will first evaluate if the required ~vidth exists in the center of El Camino Real to accommodate two tracks and station platforms. A geometric assessment will be made of the impacts of this configuration on travelway width, number of lanes, and provision of bicycle access, parking, and sidewalk width. As an optional task, an operational analysis of traffic flow impacts could be performed based on the outcome of the geometric analysis. The analysis would only evaluate the year 2020 forecasts. Advisory Group Meeting After refinement of the alternative concept plans the Consultant Team will present all material to the Advisor?, Group for further discussion. This session with the Advisory Group will involve presentations regarding transportation, streetscape, and street tree alternatives for E1 Camino Real. The Advisory Group will be able to use this information, visual examples, and drawn illustrations of the alternatives to provide the consultants with guidance for refinement of the concepts for presentation at the first Community Forum. Meetings: ¯ TAC meeting a half-day workshop attended by key members of the Consultant Team including: Phil Erickson, Thomas Kronemeyer, Jerry Waiters, and Reid Ewing. ¯Advisor?, Group Meeting #3, attended by key members of the Consultant Team. Work Products: Illustrations of the Draft Preliminary Concept Plans for use in the TAC workshop, including: appropriately scaled plan drawings and diagrams, street cross section studies, segment and node illustrative diagrams and sketch plans and sections. The detail of specific design elements will be illustrated through design studies and product "cut-sheets." Data and technical memorandum describing the SYNCHRO analysis of the alternative Concept Plans. List of items for each alternative that xvould require flexibility in current highway design standards, and rationale for proposed alternative. Data and technical memorandum describing the analysis of the transit options. Refined illustrations of Preliminary Concept Plans and a plan evaluation memorandum for use in the Advisory Group Meeting. Community Design + Architecture Consulting Team ¯ December 12, 2001 ¯ page 12 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ¯ Revised Work Program Task 2.2: Preparation of Educational Material for Public Process Objective: Education of all participants in the study will be key to its success. Inherent to this project is the need to think in new ways about arterial roadways, their design in relation to their surrounding context, and their ability to serve a variety of modes. Therefore, in this task a set of presentation and communication tools will be developed to communicate the objectives of the project, the involved performance criteria and trade-offs as well as the current status of the work on alternative concept plans. These will form the basis for further illustrations and communications of the alternatives as they are refined and a preferred alternative is selected. Procedure: The consultant team will prepare a variety of educational and concept presentation materials for use in the Community Open House, for the project web page, and as education and outreach tools for the city, and stakeholders (i.e.; Advisory Committee Members, neighborhood groups, and other community, organizations) to use in broader outreach efforts to the community,. It should also be noted that these materials xvill be useful for Caltrans to use in educating their staff about these community-based context-sensitive design efforts. We have prepared a budget, which would allow us to complete the following tools. The format and content of the tools may vary, based upon the specific needs as they are determined by the project leading up to this point. E1 Camino "Tour Book" CD+A will lead the team in preparing a tour book of E1 Camino Real, which can be used by individuals and groups to tour the corridor and gain a direct understanding of the existing conditions. The book will highlight key issues and potential solutions to issues will be illustrated by photos of built examples, including references to Bay Area examples that can be visited - if possible, and by keying in illustrations from the Preliminary Concept Plans. In fact, the tour book will provide the reader with a clear understanding of the work to date in the project, including the existing conditions assessments, the design performance criteria, and the Preliminary Concept Plans. PmverPoint Presentations and Handouts The four presentations in Community. Forum will use Po~verPoint Presentations. These presentations ~vill be provided in a digital and handout (with notes) format. Meetings: ¯ CD+A and FPA meet with the PMC to discuss draft outreach and educational material prepared by the Consultant Team. Work Products: 75 copies for distribution to interested stakeholders, of El Camino Real "Tour Book," as well as Photo-ready and digital copies for further reproduction by Cit~,, Caltrans, or interest groups. Copies of Power Point presentation(s) prepared for Communi~ Forum #1 for use by City,, Caltrans, and stakeholders in additional outreach efforts. Digital copies of the work products and graphics prepared to date for posting on the City Website. Community Design + Architecture Consulting Team ¯ December 12, 2001 ¯ page 13 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ¯ Revised Work Program Task 2.3 Community Forum #1 Objective: The Community Forum will allow Palo Alto residents and other stakeholders to review and evaluate the work of the study to date, and make suggestions on further refinement of the design concepts. Procedure: The Consultant Team will first introduce the public to the overall goal of the study and present the results of the work to date. These will consist of the following: ¯Overview of the project goals and objectives and the urban design and land use context of Et Camino Real (Phil Erickson, CD+A); ¯Overview of existing transportation context of the street (Jerry Walters, FPA); ¯Review of"context-sensitive" street design issues and specific examples of its relationship to El Camino Real (Reid Ewing); and, ¯Summary overvie~v of the Preliminary Concept Plans and Details (Thomas Kronemeyer, CD+A). Joe McBride ~vill also attend the forum to provide more detailed information regarding the existing conditions of trees along E1 Camino Real, and concepts for improving the landscape of the corridor. After the presentations there will be an opportunity for general comments and questions. This segment will be followed by a break-out session during ~vhich small facilitated groups of individuals will review and discuss the concept plans in greater detail. The groups will be facilitated in their discussions by members of the consulting team and city staff. Participants will be asked to identify the elements of the alternatives that they can support and those that they disagree with. They will also be able to indicate how the specific detail elements can be integrated into the overall street design concepts. The goal of these sessions will be to get people to discuss differences and move towards a consensus amongst their group members. As an alternative, the small group sessions can be replaced xvith more of a informal, one-on-one question and answer period, during which participants can post notes on drawings and diagrams and speak directly with the consultants, city and Caltrans staff, and members of the TAC and Advisory Group. We will determine the appropriate approach to the xvorkshop with the PMC and Advisory Group. After all participants reconvene, the individual groups report out about the results of their discussion. Then Phil Erickson will lead the group in a discussion of key areas of agreement and controversy that have been highlighted by the group discussions and presentations. The goal will be to clarify what variations in the alternative concepts should be maintained for more in-depth design and assessment in the next task. Meetings: ¯ One meeting with the TAC in preparation for Community Forum #l (CD+A and FPA). Work Products: ¯150 copies of handout for the public who attend the Community Forum. ¯Memorandum summarizing Community Forum #1 input. Community Design + Architecture Consulting Team ¯ December 12, 2001 ° page 14 Task 2.4: Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ¯ Revised Work Program Council Study Session Objective: In light of the political nature of suggestions for changes to the present character of E1 Camino Real it is important for the Consultant Team to interact with the City Council and keep them directly informed at key decision points, as the project progresses. A City Council Study session at this point provides key information to the Council while allowing them to clarify direction for the more detailed design and assessment tasks. Procedure: The meeting will be a combination of a presentation of the project as a whole, and to convey input from Community Forum #1 by the Consultant Team (CD+A and FPA); members of the Advisory Group should attend the Study Session and may participate in presentations. Materials from the Community Forum will be available for the Council to review and learn from. As an Optional Task, CD+A and FPA will attend a Council Meeting directly following the Study Session if there are items that the Council should take action on given the discussions that take place in the Study Session. Meetings: ¯Council Study Session, attended by CD+A and FPA. ¯Optional: CD+A and FPA attendance at the Council Meeting directly following the Study Session. Work Products: ¯15 copies of informational handout for Cib' Council Members and staff. ¯75 copies of same handout for public attending the Study Session. ¯Memorandum summarizing Council input. Task 3: Design Alternatives Task 3.1" Draft Alternative Schematic Design Plans Objective: Based on the results of Task 2, two overall alternative schematic design plans with accompanying segment/node and detail studies will be developed to allow more detailed evaluation. The alternatives and evaluations will clarify the decisions and trade-offs that must be made to arrive at the preferred plan for the future of E1 Camino Real in preparation for determining the Final Plan in Task 5. Procedure: At the beginning of this task, CD+A and FPA will hold a conference call with the TAC to discuss potential refinements to the Work Program based upon the results of Tasks 1 and 2, and in consideration of the number of alternative design variations that should be taken forward for development in this task. The Consultant Team will meet with the Advisory Group to review communiW input and City Council direction from Task 2. During this working session we will determine the concepts and elements to take Community Design + Architecture Consulting Team ¯ December 12, 2001 ° page 15 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ° Revised Work Program forward into the t~vo draft Schematic Design Plans. Prior to this meeting CD+A will meet with the TAC to review the ~vork of Task 2 and the planned process for Task 3. The Consultant Team will then prepare the draft Schematic Design Plans which will illustrate overall concepts for the entire corridor, studies of key segments and nodes, and further development of the design details. The Schematic Design Plans will be presented in the same three-tier method as employed with the Concept Plans: the Corridor, Segments and Nodes, and the Details. These will be illustrated through a series of plans, sections, design sketches, and other methods as described in Task 2. This will include the development of schematic street tree planting plans for sidewalks, medians, and parking lanes (if tree wells are utilized) by CD+A and Joe McBride. FPA will illustrate the geometric design and traffic engineering proposed in the schematic plans (these wil! be integrated into CD+A's illustrative drawings). Reid Ewing will work with FPA to ensure that the street plans will clearly identify areas that may require state mandated design exceptions and flexibility in Caltrans design standards. The street plans will show existing right of way, and areas of potential right of way acquisition to accommodate widening within the travelway or at intersections, for example, to accommodate a roundabout. Each alternative will include appropriate geometric and traffic, operational transitions where the study corridor connects to adjacent communities. Reid Ewing, with assistance from FPA, will document the justification and rationale for key design decisions in each alternative. Urban Advantage (UA) will prepare visual simulations of tw___qo selected locations along El Camino Real photographically illustrating the existing conditions and the two Schematic Design Plans for the location. These materials will then be reviewed with the TAC prior to more detailed assessment and refinement in the next task. Meetings: ¯ TAC conference call to discuss the Work Program for the remainder of the project and make any, refinements to reflect the outcome of Tasks 1 and 2. ¯TAC meeting in preparation for Advisory Meeting #4, attended by CD+A. ¯Advisory Meeting #4, ~vorking session attended by key members of the Consultant Team. ¯TAC meeting attended by key members of the Consultant Team. Work Products: Illustrations of the Draft Schematic Plans for use in the TAC workshop, including: appropriately scaled plan drawings and diagrams, street cross section studies, segment and node illustrative diagrams and sketch plans and sections. The detail of specific design elements will be illustrated through design studies and product "cut-sheets." ¯40-scale plan view strip geometric design maps of the entire corridor by FPA. ¯20-scale plan view geometric sketches of each signalized intersection by FPA. ¯20-scale sketches of all street cross-sections along the corridor by CD+A. ¯List of items for each Draft Schematic Plan that would require flexibility in current highway design standards and rationale for proposed alternative. ¯Visual simulations for P,v.._2o locations illustrating the two Draft Schematic Plans. Community Design + Architecture Consulting Team ¯ December 12, 2001 ¯ page 16 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ° Revised Work Program Task 3.2" Refineand Assess Alternative Schematic Design Plans Objective: The objective of this task is to prepare an assessment of the two Schematic Design Plans that will allow the committees, the residents of Pato Alto, Caltrans, and the City Council to make well-informed decisions in selecting the preferred Final Schematic Design Plan. The assessments will use the Design Performance Criteria developed in Task 1.5 as a framework. As the assessment moves forward some refinement of the Schematic Design Plans will be necessary. Procedure: Refine Alternative Schematic Design Plans As refinements are suggested by the assessment during this task, CD+A will lead the team in developing a set of corridor, segment, and detail plans; cross sections; diagrams; and detail plans as required to clearly communicate the Schematic Design alternatives and key elements. Transportation Assessment FPA will conduct a multimodal analysis of the two alternative plans, with assistance regarding context- sensitive design issues from Reid Ewing, comprised of the following elements: 1)A quantitative traffic analysis of each plan for the entire corridor for current and year 2020 conditions including intersection level of service at signalized intersections, estimates of overall delay, vehicle queuing at signalized intersections, and average travel speeds using the SYNCHRO model developed in Task 1. The traffic analysis will estimate the potential for traffic to divert to parallel streets or through neighborhoods, and identify the general location and magnitude of these impacts. Impacts on emergency vehicle response time during the peak hour will be assessed. Specific effects of the street design will be addressed including capacity affects of potentially fewer or narrower lanes, exclusive HOV facilities, on- street parking utilization, redesigned intersections, higher levels of pedestrians, etc. If roundabouts are identified in the alternative plans, FPA will use SIDRA softnvare to analyze their operations. FPA will prepare standard projections of accidents per million vehicle miles (property damage + injury + fatal) per Caltrans standard methods. 2)A qualitative analysis of pedestrian and bicycle level of service and safety throughout the corridor (i.e. identification of potential conflicts and review of intersection design), pedestrian access, continuity, and adequacy of facilities. This analysis ~vill specifically evaluate safety issues related to routes to school, bicycle facility continui~ and intersection design for bicyclists. Particular attention ~vill be paid to pedestrian and bicycle circulation at intersections, including and analysis of pedestrian crossing distance reductions and time increases. 3)A qualitative and quantitative analysis of existing and potential future transit service along the corridor, building from the long range transit options assessment in Task 2.1. This assessment will be combined with the traffic analysis above. For current service, this analysis will include estimates of average travel time, adequacy of bus stops, affects of vehicle queues, etc. Analysis of future transit service is dependent on the outcome of the two alternative plans. If the plans include exclusive HOV facilities, the analysis will estimate the measures described above showing levels of improvement in transit service. The alternatives may include other b'pes of transit priority operations such queue jump lanes at intersections and bus preemption of traffic signals. These specific features will be assessed in the traffic analysis if included in the alternative plans. Community Design + Architecture Consulting Team ¯ December 12, 2001 ¯ page 17 4) Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ¯ Revised Work Program An evaluation of the alternative plans on the circulation and access of trucks, both locally serving and through freight traffic. This analysis requires estimate of future truck demand within the corridor. Specifically, the analysis will review the effect of truck traffic on capacity (in the level of service analysis), and review key access points to commercial properties that require freight deliveries. Urban Design Assessment CD+A will prepare a narrative urban design assessment of the two Design Schematic Plans which will help stakeholders understand the full content of the Plans in coordination with the illustrations and technical assessments. Cost and Implementation Assessment CD+A will work with LCC to prepare order of magnitude cost estimates for the construction of key design elements and street cross sections that are illustrative of the major portions of the Schematic Design Plans. FPA will provide representative costs for several types of signalization improvements utilizing contract cost summaries (to be provided by the City and Caltrans) for recent signal improvements along El Camino Real, o-le~ intersections, "4-1e~" intersections, and a limited number ofincluding: bicycle only crossings, ""o"~¯ variations. Review Process Following the TAC meeting and the preparation of the final assessment, the team ~vill meet with the Advisory Committee to review the assessment and refinements to the Design Schematic Plans to receive final direction on preparing materials for the Community Forum in Task 3.3. Meetings: ¯TAC meeting attended by key members of the Consultant Team. ¯Advisory Meeting #5, working session attended by key members of the Consultant Team. Work Products: Refined illustrations of the two Design Schematic Plans for use in Community Forum and in digital form for publishing on City web site. Data and technical memorandum describing the SYNCHRO analysis of the two Design Schematic Plans. ¯Refined list of items for each Draft Schematic Plan that would require flexibility in current highway design standards, and rationale for proposed alternative. ¯Data and technical memorandum describing the analysis of the transit operations for the two Design Schematic Plans. Urban Design assessment memorandum. Order of magnitude cost estimate for the Design Schematic Plans at a corridor level and for specific intersections and design elements. Community Design + Architecture Consulting Team ¯ December 12, 2001 ¯ page 18 Task 3.3: Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ° Revised Work Program Community Forum #2 Objective: The objective of this Community Forum is to elicit comment from the community as to which of the Design Schematic Plans they favor, and what specific elements of the Plans should be integrated into the Final Schematic Design Plan. Again, similarly to Community Forum #1 this is also an educational opportunity regarding the nature of El Camino Real and the opportunities for improving its character and function in Palo Alto. Procedure: The format of this Forum would likely be similar to Community Forum #l. Although we will likely recommend a shorter presentation followed by a more informal "open house" session during which the community can review the designs and assessments in detail and talk one-on-one with the consultants and members of the TAC and Advisory Group. As an alternative a small group break-out format could be used. Following the discussion session, all participants will reconvene to review the comments from the "open house" or break-out session. Phil Erickson will lead the group in a discussion of key areas of agreement and controversy that have been highlighted by the comments received. The goal will be to find the consensus amongst the participants as to which Plan or elements of the Plans the group would like to see integrate into the Final Schematic Design Plan. Following the Community Forum, CD+A and FPA will hold a conference call with the TAC to discuss potential refinements to the Work Program based upon the results of Task 3. Meetings: ¯One meeting with the TAC in preparation for Community Forum #2 (CD+A). ¯TAC conference call to discuss the Work Program for the remainder of the project and make any refinements to reflect the outcome of the work completed in Task 3. Work Products: ¯ Digital copies of Presentation Materials for Community Forum #2 in format for the meeting and for posting on the City web site. ¯150 copies of handout for the public who attend the Coinmunity Forum. ¯Memorandum summarizing input from Community Forum #2. Task 4: Draft Final Schematic Design Plan Objective: The objective of this task is to facilitate the selection of one of the two Draft Alternative Schematic Design Plans as preferred alternative and advancing the selected alternative to the status of Draft Final Schematic Design Plan. The presentation of the Alternative Schematic Design Plans at public hearings is intended to solicit input from boards and commissions that will inform the refinement into the Draft Fina! Schematic Design Plan. Community Design + Architecture Consulting Team ¯ December 12, 2001 ¯ page 19 Task 4.1: Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ° Revised Work Program Public Hearings Procedure: The Consultant Team will present the two Schematic Design Plans in public hearings to the Architectural Review Board, the Planning and Transportation Commission, and the Public Arts Commission. The hearings are conducted to allow for these boards and commissions to make suggestions, voice possible concerns, and give specific input on their points of view relative to the pros and cons of the two presented alternatives. To give the board and commissions a complete picture of the project status, the Consultant Team will also report on the feedback that was received at the Community Forum. Meetings: ¯ CD+A and FPA attend three Public Hearings. Work Products: ¯ Memorandum summarizing input and direction from the Public Hearings. Task 4.2: Selection of Preferred Alternative Procedure: At the outset of this task, the Consultant Team will meet with the Advisory Group to discuss the input received at the public hearings and to identif3, a recommended alternative. In the next step, the Consultant Team will meet with City Staff to discuss and facilitate the selection of a preferred alternative for further refinement into a Draft Final Schematic Design Plan. The selection process will be based on the input received at the two community forums, the three public hearings, and the Advisory Group. Meetings: ¯TAC meeting in preparation for Joint Advisory Group and TAC Working Session. ¯Advisory Group Meeting #6 attended by CD+A, FPA, and Reid Ewing. Work Products: ¯ Memorandum summarizing direction from the Joint Advisory Group and TAC Working Session. Task 4.3: Draft Final Schematic Design Plan Procedure: The selected alternative will be refined onthe basis of suggestions and input received during the review process and according to final coordination with City staff. The Draft Final Schematic Design Plan will be composed of a set of plan drawings, cross-sections, and design detail sketches, as well as a Draft Final Report, which describes the overall plan its key details and how it meets the established design and transportation criteria. Again, the three-tier method as employed with the Concept Plans: the Corridor, Segments and Nodes, and the Details. Community Design + Architecture Consulting Team ¯ December 12, 2001 ¯ page 20 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ¯ Revised Work Program Under the lead of Joe McBride, the Consultant Team wilt refine the schematic street tree planting plan for the selected alternative into a Schematic Street Tree and Landscape Plan that includes recommendations for tree species, and other key landscaping elements such as ground covers and shrubs. This plan will address the existing soi! conditions and provide guidelines for soil improvements, which may be necessary to meet the nutritional needs of proposed species. The plan will also address planting procedures, pruning schedules, and maintenance activities necessary for the establishment and growth of the proposed trees in the varied environments along E1 Camino Real. The cost estimate for the Alternative Schematic Design Plans will be compiled and revised to serve as the cost estimate for Draft Final Schematic Design Plan. Urban Advantage (UA) will refine the ~,~'.___qo visual simulations of the two Schematic Design Plans to represent the Draft Final Schematic Design Plan for each !ocation. Meetings: ¯ One meeting with TAC to review direction from the Advisory Group. Work P rod u cts: Draft Final Schematic Design Plan illustrative drawings for use in presentations and documents, and in digital form for publishing on City web site. ¯Refined order of magnitude cost estimate for Draft Final Schematic Design Plan. ¯50 copies of Draft Final Report. ¯Digital copy of Draft Final Report for City reproduction. ¯Digital copy of Draft Final Report for publishing on the City web site. ¯T~v._._~o visual simulations of the Draft Final Schematic Design Plan. Task 5: Final Schematic Design Plan Objective: The objective of this task is to establish acceptance of a Final Schematic Design Plan for E1 Camino Real by City Council. This xvould allow the City to use the plan and associated recommendations and support material in pursuing funding for eventual implementation. Task 5.1 Presentation of Draft Final Schematic Design Plan Procedure: To achieve final adoption of a Final Schematic Design Plan the Consultants will present the Draft Final Schematic Design Plan and Report for review to Palo Alto's City Council. This presentation will be conducted by key representatives of the Consultant Team. Meetings: ¯ CD+A and FPA project managers to meet with the TAC in preparation for presentation to City Council. ¯Presentation of Draft Final Schematic Design Plan and Report to City Counci!. Community Design + Architecture Consulting Team ¯ December 12, 2001 ¯ page 21 Master Schematic Design Plan for El Camino Real ¯ City of Palo Alto ° Revised Work Program Task 5.2" Final Schematic Design Plan Procedure: Based on input from the review by City Council, the Consultant Team will make revisions to the Draft Final Schematic Design Plan and Report and produce the Final Schematic Design Plan and Final Report. If desired, LCC will prepare a fully itemized cost estimate for the Final Schematic Design Plan that goes beyond the order of magnitude estimates prepared as part of Task 4. Meetings: ¯ Meeting with the TAC to discuss final changes to Draft Schematic Design Plan and Report. Work Products: ¯Final Schematic Design Plan illustrative drawings. ¯50 copies of Final Report, ¯Digital copy of Final Report for City reproduction. ¯Digital copy of Final Report for publishing on the City web site. Community Design + Architecture Consulting Team ¯ December 12, 2001 ¯ page 22 o + © 0 0 w© ©© Exhibit B Community Design + Architecture Consulting Team Summary Budget Master Schematic Design Plan for El Camino Real in City of Palo Alto December 3, 2001 CD+A FPA Ewing LCC McBride UA TOTAL 9,908 $2,411 $$$$$12,319 5%Task 0: Project Start-up & On-going Management $ Task 1: Existing Conditions & Design Performance Criteria Task 1.1: Base Mapping $3,926 $$$ Task 1.2: Transportation Data Collection & Assessment $1,660 $35,282 $$ Task 1.3: Streetscape Data Co~ect~on & Assessment $7,228 $$$ Task 1.4: Land Use/Urban Design Data Collection & Assessment$6,243 $$$ Task 1.5: Develop Design Performance Criteria $4.004 $3,406 $3,210 $ TOTAL TASK 1 $23,060 $38,688 $4,420 $ Task 2: Preliminary Concept Plans Task 2.1: Develop & Assess ~ Preliminary Concept Plans $10,144 $16,546 $5.970 Task 2.2: Preparation of Educa'donal Materials $7,157 S 6,334 $1,200 Task 2.3: Communit~ Forum#l $3.595 $4.840 $2,570 Task 2.4: CounciIStudy Session $981 $1,303 $ TOTAL TASK 2 $21,877 $29,023 $9,740 Task 3: Design Alternatives Task 3.1: DraftA& Schematic Design Plans $10.694 $9.902 $1,610 Task3.2: Refine & Assess A~ Schema~c Design Plans $13.482 $10.537 $3,615 Task3.3: Community Forum#2 $4.010 $4.884 $ TOTAL TASK 3 $28.186 $25,323 $5,225 Task 4: Draft Schematic Design Plan Task4.1:Pub~c Headngs $2,754 $2.262 $6 Task4.2: Selection of Preferred AttematJve $2.375 $3.552 $2.585 6 Task 4.3: Draft FinaISchematJc Design Plan $7,234 $4,203 $815 $ TOTAL TASK 4 $12,363 $10,017 $3,400 $ 2,636 $$$6,562 3% $$$36,942 14% 3.264 S 2,880 $$13,372 5% S $$6,243 2% $810 $S 11,430 4% 5,900 $3,690 .t;$75,758 29% 830 $$33,490 13% 400 S $15,091 6% 630 S S 11.635 4% $$2.284 1% 1,860 $$62,500 24% $1.255 S 4.450 $27.911 11% 5,192 $520 $$33,646 13% $$6 8,894 3% 5,192 $2,075 $4,450 $70,451 27% $$$5.016 2% $630 $$9.142 4% 2.964 $810 $3,050 $19.076 7% 2,964 $1,440 $3,050 $33,234 13% Task 5: Final Schematic Design Plan Task5.1: Presentation of Draft Final Schema'tic Design Plan S 2,393 $3.603 $S $$$5,996 2% TaskS.2: Final Schematic Design Plan $&631 5 7.604 $600 $$400 $$17.435 7% TOTALTASK5 $11,024 $11,207 $800 $$400 $$23,431 9% TOTAL ALL TASKS $106,418 $116,669 $23,585 $14,056 - $9,465 $7,500 $ 277,693 99% Consultant Mark-up (1.5%)$1,750.04 $353.78 $210.84 $ 141.98 $ 112.50 $ 2,569.13 TOTAL BUDGET $280,262.21 Community Design + Architecture Consulting Team CD+A Budget Master Schematic Design Plan for El Camino Real in City of Palo Alto Old Rate $ 125 8 70 8 December 3, 2001 60 $ 48 Erickson Assoc.Pr~. Plan.Dra~lng Labor Expenses 9121 $67 $55 946 Subto~l Travel Other TOTAL 41 64 0 0 $9,249 $480 $ 178.77 $9,907.77Task 0: Project Start-up & On-going Management Task 1: Existing Conditions & Design Performance Criteria Task 1.1: Base Mapping 2 12 12 36 $3,362 Task 1.2: Transportation Data Collection & Assessment 3 8 12 0 S 1,559 Task 1.3: Streetscape Data Collection & Assessment 8 24 36 48 S 6,764 Task 1.4: Land Use/Urban Design Data Collection & Assessment 10 24 24 36 S 5,794 Task 1.5; Develop Design Performance Criteria 14 22 12 0 S 3,828 TOTAL TASK I 37 90 96 120 $21,307 Task 2: Preliminary Concept Plans Task 2.1: Develop & Assess AlL Preliminary Concept Plans 19 41 32 60 $9,566 Task 2.2: Preparation of Educational Materials 19 23 12 40 S 6,340 Task 2.3: Community Forum #1 8 12 16 16 S 3,388 Task 2.4: Council Study Session 4 6 0 0 S 888 TOTAL TASK 2 50 82 60 116 $20,180 Task 3: Design Alternatives Task 3.1: Draft AIt. Schematic Design Plans 23 43 32 60 $10,184 Task 3,2: Refine & Assess AlL Schematic Design Plans 22 54 48 80 $12,600 Task 3.3: Community Forum #2 10 14 16 16 $3,784 TOTAL TASK 3 55 111 96 156 $26,548 Task 4: Draft Schematic Design Plan Task 4.1: Public Hearings 12 15 0 0 $2,457 ~-ask 4~2: Selection of Preferred Alternative 9 11 6 0 $2,156 Task 4.3: Draft Final Schematic Design Plan 11 27 24 40 $6,300 TOTAL TASK 4 32 53 30 40 $10,913 Task 5: Final Schematic Design Plan Task 5.1: Presentation of Draft Final Schematic Design Plan 10 15 0 0 $2,215 Task 5.2: Final Schematic Design Plan 13 27 24 40 $6,542 TOTAL TASK 5 23 42 24 40 $8,757 84 $500.00 $3,926.00 32 $68.61 $1,659.61 98 $368.38 8 7,228.36 32 S 416.58 $6,242.56 64 S 111.97 $4,003.97 288 $1,465.49 $23,060,49 64 $513.77 $10,143.77 32 $785.41 $7,157.41 32 $174.75 $3,594.75 32 $ 62.87 $ 980.87 160 $1,536.79 $21,876.79 96 $413.77 $10,693.77 64 $818.36 $13,482.36 64 $ 181.64 $4,009.64 224 $1,413.77 $28,185.77 96 $201.13 $2,754.13 64 $154.59 $2,37459 32 $ 902.30 $ 7,234.30 192 $ 1,258.01 $12,363.01 64 $ 114.26 $2,393.26 64 $ 2,025.00 $8,631.00 128 $2,139.26 $ 11,024.26 TOTAL ALL TASKS 238 442 306 472 $96,954 $1,472 $ 7,992.08 $ i06,418.08 $ (7,262.21) Optional Task 1- Web Site Preparation and Management 24 72 120 208 $ 23,898 $$ 600.00 $ 24,49600 Community Design + Architecture Consulting Team Fehr & Peers Associates Budget Master Schematic Design Plan for El Camino Real in City of Palo Alto Old Rate 8 165 $ 100 $80 $ 60 Principal Manager Engineer Support Labor Expenses $183 $86 $65 S 55 Subtotal Travel Other TOTAL 11 3 0 0 $ 2,271 $ 50 $90 $ 2,411Task 0: Project Start-up & On-going Management Task 1 : Existing Conditions & Design Performance Criteria Task 1.1: Base Mapping 0 0 0 Task 1.2: Transportation Data Collection & Assessment 0 0 0 Task 1.2.1: Data Collection 0 24 24 Task 1.2.2: Accident Data 0 8 4 Task 1.2.3: Existing Traffic Data Analysis 4 12 100 Task 1.2.4: Document Current Conditions 6 8 20 Task 1.2.5: Travel Demand Forecasts 2 14 28 SUBTOTAL TASK 1.2 12 66 176 0 $$$ 0 $$$ 32 S 5,384 $150 $5,500 $11,034 24 S 2,268 S 50 $500 $2,818 44 $10,684 $100 $250 S 11,034 40 S 5,286 $50 $150 $5,486 24 $4,710 $50 $150 $4,910 164 $ 28,332 $ 400 $ 6,550 $ 35,282 Task 1.3: Streetscape Data Collection & Assessment 0 0 0 Task 1.4: Land Use/Urban Design Data Collection & Assessmen 0 0 0 Task 1.5: Develop Design Performance Criteria 10 16 0 TOTAL TASK 1 22 82 176 Task 2: Preliminary Concept Plans Task 2.1 : Develop & Assess AIt. Preliminary Concept Plans 36 43 38 Task 2~2: Preparation of Educational Materials 10 19 8 Task 2.3: Community Forum #1 8 16 0 Task 2.4: Council Study Session 4 6 0 TOTAL TASK 2 58 84 46 Task 3: Design Alternatives Task 3.1 : Draft AIt. Schematic Design Plans 18 38 22 Task 3.2: Refine & Assess Air. Schematic Design Plans 17 31 54 Task 3.3: Community Forum #2 10 14 0 TOTAL TASK 3 45 83 76 Task 4: Draft Schematic Design Plan Task 4.1: Public Hearings 8 8 0 Task 4.2: Selection of Preferred Alternative 8 8 0 Task 4.3: Draft Final Schematic Design PIan 8 9 0 TOTAL TASK 4 24 25 0 Task 5: Final Schematic Design Plan Task 5.1 : Presentation of Dra~ Final Schematic Design Plan 11 15 0 Task 5.2: Final Schematic Design Plan 12 28 20 TOTAL TASK 9 23 43 20 0 $$$$ 0 $$$ 0 $3,206 $50 $150 $3,406 164 $31,538 $450 $6,700 $38,688 58 $15,946 $150 $450 $16,546 40 $6,184 $$150 $6,334 20 $3,940 $150 $750 $ 4,840 0 $1,248 $$55 $1,303 118 $ 27,318 $300 $ 1,405 $ 29,023 32 $9,752 $$150 $9,902 20 $10,387 $*$150 $10,537 20 $4,134 $150 $600 $4,884 72 $24,273 $150 $900 $25,323 0 $2,152 $-$I10 $2,262 20 $3,252 $-$ 300 $ 3,552 20 $3,338 $150 $715 $4,203 40 $8,742 $150 $1,125 $10,017 0 S 3,303 $50 $250 $3,603 20 $7,004 $-$600 $7,604 20 $ 10,307 $ 50 $ 850 $ 11,207 TOTAL ALL TASKS 183 320 318 414 $104,449 $1,180 $11,070 $116,669 $ (7,262) Optional Task 1 - Speed Surveys Optional Task 2- Existing Vissim Model Optional Task 3- CMP Analysis Optional Task 4- Expanded LRT Analysis Optional Task 5- Future Vissim Model Optional Task 6- Detailed Cost Estimates Optional Task 7- Access to Schools Optional Task 8- Access Management 0 0 8 24 $ 1,840 8 12 30 120 $ 11,046 0 8 28 9 $3,003 0 4 16 8 $2,079 4 24 100 36 $11,276 20 24 40 24 $9,644 4 4 8 20.$ 2,696 12 22 24 60 $ 8,948 1,000 $ 2,840 5OO $ 11,546 200 $ 3,203 5O $ 2,129 100 $ 11,376 200 $ 9,844 200 $ 2,896 750 $ 9,698 Community Design + Architecture Consulting Team Reid Ewing Budget Master Schematic Design Plan for El Camino Real in City of Palo Alto Ewing Labor Expenses $ 200 Subtotal Travel Other TOTAL Task 0: Project Start-up & On-going Management 0 $$ -$ -$ Task 1: Existing Conditions & Design Performance Criteria Task 1.1: Base Mapping 0 $ Task 1.2: Transportation Data Collection & Assessment 0 $ Task 1.2.1: Data Collection 0 $ Task 1.2.2: Accident Data 0 $ Task 1.2.3: Existing Traffic Data Analysis 0 $ Task 1.2.4: Document Current Conditions 6 $ Task 1.2.5: Travel Demand Forecasts 0 $ SUBTOTAL TASK 1.2 6 $ 1,200 1,200 $ $ $ $ $ $ $ $ S -S - $-$- $-$- $-$- $-$- $ 10 $1,210 $-$- $ 10 $ 1,210 Task 1.3: Streetscape Data Collection & Assessment 0 $ Task 1.4: Land Use/Urban Design Data Collection & Assessmen 0 $ Task 1.5: Develop Design Pen~ormance Criteria 16 $ TOTAL TASK 1 22 $ $$-$ - $$-$ - 3,200 $$10 $3,210 4,400 $$20 $ 4,420 Task 2: Preliminary Concept Plans Task 2.1: Develop & Assess AIt. Preliminary Concept Plans 24 $ 4,800 $1,155 $ 15 $5,970 Task 2.2: Preparation of Educational Materials 6 $1,200 $$ -$1,200 Task 2.3: Community Forum #1 8 $ 1,600 $970 $ -$ 2,570 Task 2.4: Council Study Session 0 $$$ -$ TOTAL TASK 2 38 $ 7,600 $2,125 $ 15 $ 9,740 Task 3: Design Alternatives Task 3.1: Draft AIt. Schematic Design Plans Task 3.2: Refine & Assess AIt. Schematic Design Plans Task 3.3: Community Forum #2 TOTAL TASK 3 8 $1,600 $$10 $1,610 18 $3,600 $-$15 $3,615 0 $-$-$-$ 26 $ 5,200 $$ 25 $ 5,225 0 $ -$ -$- $ 8 $1,600 $970 $15 $2,585 4 $800 $-$ 15 $815 12 $ 2,400 $970 $ 30 $ 3,400 Task 4: Draft Schematic Design Plan Task 4.1: Public Hearings Task 4.2: Selection of Preferred Alternative Task 4.3: Draft Final Schematic Design Plan TOTAL TASK 4 Task 5: Final Schematic Design Plan Task 5.1: Presentation of Draft Final Schematic Design Plan 0 $-$-$ -$ Task 5.2: Final Schematic Design Plan 4 $ 800 $-$ -$ 800 TOTAL TASK 5 4 $ 800 $-$ -$ 800 TOTAL ALL TASKS 102 $ 20,400 $ 3,095 $90 $ 23,585 Community Design + Architecture Consulting Team Leptien, Cronin, Cooper, Morris and Poore, Inc. Master Schematic Design Plan for El Camino Real in City of Palo Alto Morris Cronin Parks Technician Labor Expenses S 142 S 126 S 112 $62 Subtotal Travel Other TOTAL o o o o $$ -$-$Task 0: Project Start-up & On-going Management Task 1 : Existing Conditions & Design Performance Criteria Task 1.1: Base Mapping 8 4 8 0 $ 2,536 Task 1.2: Transportation Data Collection & Assessment 0 0 0 0 $ Task 1.3: Streetscape Data Collection & Assessment 8 8 10 0 $ 3,264 Task 1.4: Land Use/Urban Design Data Collection & Assessmen 0 0 0 0 $ Task 1.5: Develop Design Performance Criteria 0 0 0 0 $ TOTAL TASK 1 16 12 18 0 $ 5,800 Task 2: Preliminary Concept Plans Task 2.1 : Develop & Assess AIt. Preliminary Concept Plans 0 0 0 0 $ Task 2.2: Preparation of Educational Materials 0 0 0 0 $ Task 2.3: Community Forum #1 0 0 0 0 $ Task 2.4: Council Study Session 0 0 0 0 $ TOTAL TASK 2 0 0 0 0 $ Task 3: Design Alternatives Task 3.1 : Draft AIt. Schematic Design Plans 0 0 0 0 $ Task 3.2: Refine & Assess AIt. Schematic Design Plans 4 4 35 0 $ 4,992 Task 3.3: Community Forum #2 0 0 0 0 $ TOTAL TASK 3 4 4 35 0 $ 4,992 Task 4: Draft Schematic Design Plan Task 4.1 : Public Hearings 0 0 0 0 $ Task 4.2: Selection of Preferred Alternative 0 0 0 0 $ Task 4.3: Draft Final Schematic Design Plan 4 4 16 0 $ 2,864 TOTAL TASK 4 4 4 16 0 $ 2,864 Task 5: Final Schematic Design Plan Task 5.1 : Presentation of Draft Final Schematic Design Plan 0 0 0 0 $ Task 5.2: Final Schematic Design Plan 0 0 0 0 $ TOTAL TASK 5 0 0 0 0 $ -$100 $2,636 -$-$ -$ -$3,264 .$.$-$. -$ lOO $5,9oo -$.$ -$-$ -$-$ -$.$ -$.$ -$-$ -$ 200 $5,192 -$-$ -$ 200 $5,192 -$-$ -$-$ -$100 $ 2,964 -$100 $2,964 -$.$ -$. -$- TOTAL ALL TASKS 24 20 69 0 $13,656 $- $400 $14,056 $ (7,262) Optional Task 1 - Prepare detailed cost est. of Final Schematic P 8 8 16 32 $ 5,920 $ -$ 200 $ 6,120 Community Design + Architecture Consulting Team Joe McBride Budget Master Schematic Design Plan for El Camino Real in City of Palo Alto McBride Labor Expenses $100 Subtotal Travel Other TOTAL Task 0: Project Start-up & On-going Management 0 $-$-$ -$ Task 1: Existing Conditions & Design Performance Criteria Task 1.1: Base Mapping 0 $$$ -$ Task 1.2: Transportation Data Collection & Assessment 0 $$$ -$ Task 1.3: Streetscape Data Collection &Assessment 28 $ 2,800 $60 $ 20 $ 2,880 Task 1.4: Land Use/Urban Design Data Collection & Assessmen 0 $$$ -$ Task 1.5: Develop Design Performance Criteria 8 $800 $$10 $ 810 TOTAL TASK 1 36 $3,600 $60 $ 30 $3,690 Task 2: Preliminary Concept Plans Task 2.1: Develop & Assess AIt. Preliminary Concept Plans 8 $800 $20 $ 10 $830 Task 2.2: Preparation of Educational Materials 4 $400 $$ -$ 400 Task 2.3: Community Forum #1 6 $600 $30 $ -$630 Task 2.4: Council Study Session 0 $$$ -$ TOTALTASK2 18 $ 1,800 $ 50 $ 10 $1,860 Task 3: Design Alternatives Task 3.1: Draft AIt. Schematic Design Plans Task 3.2: Refine & Assess AIt. Schematic Design Plans Task 3.3: Community Forum #2 TOTAL TASK 3 Task 4: Draft Schematic Design Plan Task 4.1: Public Hearings Task 4.2: Selection of Preferred Alternative Task 4.3: Draft Final Schematic Design Plan TOTAL TASK 4 12 $1,200 $20 $ 35 $1,255 8 $800 $20 5 -$820 0 $$$-$ 20 $ 2,000 $40 $ 35 $2,075 0 $$$ -$ 6 $600 $30 $-$630 8 $800 $$ 10 $ 810 14 $ 1,400 $ 30 $ 10 $1,440 Task 5: Final Schematic Design Plan Task 5.1: Presentation of Draft Final Schematic Design Plan 0 $$$ -$ Task 5.2: Final Schematic Design Plan 4 $400 $$ -$ 400 TOTAL TASK 5 4 $ 400 $$ -$ 400 TOTAL ALL TASKS 92 $ 9,200 $ 180 $85 $9,465 Community Design + Architecture Consulting Team Urban Advantage Budget This is an Optional Task Master Schematic Design Plan for El Camino Real in City of Palo Alto Price Labor Expenses $130 Subtotal Travel Other TOTAL 0 $ -$$-$Task 0: Project Start-up & On-going Management Task 1: Existing Conditions & Design Performance Criteria Task 1.1: Base Mapping 0 $ Task 1.2: Transportation Data Collection & Assessment 0 $ Task 1.3: Streetscape Data Collection & Assessment 0 $ Task 1.4: Land Use/Urban Design Data Collection & Assessment 0 $ Task 1.5: Develop Design Performance Criteria 0 $ TOTAL TASK 1 0 $ Task 2: Preliminary Concept Plans Task 2.1: Develop & Assess AIt. Preliminary Concept Plans Task 2.2: Preparation of Educational Materials Task 2.3: Community Forum #1 Task 2.4: Council Study Session TOTAL TASK 2 Task 3: Design Alternatives Task 3.1: Draft Alt. Schematic Design Plans Task 3.2: Refine & Assess AIt. Schematic Design Plans Task 3.3: Commun~ Forum #2 TOTAL TASK 3 Task 4: Draft Schematic Design Plan Task 4.1: Public Hearings Task 4.2: Selection of Preferred Alternative Task 4.3: Draft Final Schematic Design Plan TOTAL TASK 4 $ $ $ $ $ $ $ $ $ $ $ $ 0 $$$ 0 $$$ 0 $$$ 0 $$-$ o $$S $ $ $ $ $ $ $ $ $ $ $ Task 5: Final Schematic Design Plan Task 5.1: Presentation of Draft: Final Schematic Design Plan 0 $$ -$ -$- Task 5.2: Final Schematic Design Plan 0 $$ -$ -$- TOTAL TASK5 0 $$ -$ -$ TOTAL ALL TASKS 54 $ 7,020 $ 180 $ 300 $ 7,500 0 $$ -$-$ 0 $$ -$-$ 22 $ 2,860 $ 90 $100 $ 3,050 22 $ 2,860 $ 90 $100 $ 3,050 32 $4,160 $90 $200 $ 4,450 0 $$-$-$ 0 $$-$-$ 32 $ 4,160 $90 $200 $ 4,450 Cllent~: 2390 DATE (MM/D D/~ACOA'rr CERTIFICATE OF LIABILITY INSURAN Exhibit C o7/27/Ol PRODUCER 1 ~lS ~IiFI~ iS I~L-: IN~R~TION Dealey, Renton & Associates ~ ONLY AND ~S NO RIG.S U~N ~E HO~. ~S ~T~F~ ~ES NOT ~D, ~O OR P~ O. Box 12675 Attn: KC ~ ~E ~~ ~ORD~ BY ~E ~UOES B~OW. ~=kland, CA 9~604-2675 ~ 465-3090 ._ INSURES ~ORDING ~VE~GE ,ssua~~,~su~artford Insurance Group Co--unity Design + ~chitecture, Inc.!,,sus~se:Ha~ford Casualty Insurance Co. 436 14th Street, suite 1500 ,,sus~Rc:~erican Motorists Ins. Co. oakland, CA 94612-2797 :,~sua~Ro:Security Ins. Co. of Hartford INSURER E: THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY P~IOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR- CONDITION OF ANY CONTRACT OR OTHEF{ DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PE~TAtN. THE INSURANCE AFFORDED BY THE POUC~S DESCRIBED HEREIN IS SUBJECT ~TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF: SUCH POLICIES. AGGREGATE UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. PoucY ~-~-~C'nVE POUCY E:X~RAT~O~INS,~{POUCYNUMBER DATE~(MM/DDPfYIt DATE~ fMM/DD/YY] UMITS : LTR TYPE OF INSURANCE ~ A !eENERALUABIUTY 157SBAI<~!935 06/07/01 06/07/02 EACH OCCURRENCE sl,000,000 ~, ~ CLA,MS MAD~ OCCUR' FIRE DAMAGE (Any one We] ME D EY,~ (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE s300,000 ~i0,000 $i,000,000 =2,000,O00 ----]ANY AUTO ~ ALL OWNED AUTOS ~ ScHEDuLED AUTOS X i HIRED AUTOS ~----~ NON-OWNED AUTOS ~-]~ ~CESS LIAB IUl'~ ~OCCUR ~ CLAIMS MAD~ ~D EDUCTIBLE . RE~NTION WO~RS COM~N~ON ~D iEMPLOY~ UABI~ GENrLAGGREGATE LIMrr APPLIESPER:{PRODUCTS-COMP/OP AGG ~ 57UECIG5AUTOMOBILE UABILITY 015 06/07/01 06/07/02 COMBINED SINGLE LIMIT {~a accident) BODILY INJURYPer" persen) BODILY INJURY Per accident) PROPERTY DAMAGE Per accident) AUTO ONLY- EA ACCIDENT EA ACCOTHER THAN \UTO ONLY: AGG EACH OCCURRENCE AGGREGATE 7CW30545302 11/3o/oo D ;OrHEnprofessional AEE0308507 ~iability DES~RIFTION OF OPERAT]ONSILOCATIONS/~/EHICLES/EXCLUS~ONS AD DED BY ENDORS~MENTISPECIAL PROVISIONS 07/22/01107/22/02 s21000~000 sl,000,000 $ $ $ $ $ ~r WC STATU- OTH- $ 11/30/01 IA ITORYLIMITSI { ER }E.L. EACH ACCIDENT $1 i 000 1000 IE.L.DISEASE:EA EMPLOYEE sl z 0 0 0 } 0 0 0 i E.L. DISEA.~-POLICY LIMI'~ $1 f 000-f 000 ~1,000,000 #e= ~1,000,000 a~nl CF--R~F1CA~ER A CANCJ:I I ATION SHOULD ANf CI:TI-E ABOVE DESCF~BED POUCIES BE CANCELLED E__rOf~ TI-£ EXPK&TDN DATETH~EOF,THE ISLSUING INSURER WlLLEN DEAVORTO MAI~ DAYSWFETTEN NOTICETOTHE CEE=ri]FtCATE HOLDER NAMED TOTHE LEE=T, BUTFAILLE~E "I'D DOSO .S~LL IMPOSE NO OBUGATION OR UABIUTY OF ANYK1ND UPON THE INSUREFLITS AGENTS 09[ REP~ES~-J~FATIVE s. TAC 0 ACORD CORI::K)F?,ATION 19~ =ART il - INSURANCE REQUIREMENTS D.DEDUCTIBLE AMOUNT(S) APPROVAL): (DEDUCTIBLE AMOUNTS IN EXCESS OF $5,000 FORM 6.50 REQUIRE CITY'S PRIOR AWARD IS CONTINGENT ON COMPLIANCE WITH CITY'S INSURANCE REQUIREMENTS, AND BIDDER, S SUBMITTAL OF CERTIFICATES OF INSURANCE EVIDENCING COMPLIANCE WITH THE REQUIREMENTS SPECIFIED HEREIN. ENDORSEMENT PROVISIONS, WITH RESPECT TO THE INSURANCE AFFORDED TO "ADDITIONAL INSURES" A.PRIMARY COVERAGE WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTINGWITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSURES. B:CROSS LIABILITY "]'HE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSURES UDNER THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, ¯ BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS P,OLICY. NOTICE OF CANCELLATION ~ IF THE POLICY IS ,CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THANTHE NON,PAYMENT OF PREMIUM, THE ISSUING COMPANY SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAYWRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE ISSUING COMPANY SHALL PROVIDE CITY AT LEAST A TEN (~10) DAY WRIT[EN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. PI~OPOSER CERTIFIES THAT PROPOSER'S INSURANCE COVERAGE MEETS THE ABOVE REQUIREMENTS: THE INFORMATION HEREIN IS CERTIFIED CORRECT BY SIGNATURE(S) .BELOW. SIGNATURE(S) MUST BE SAME SIGNATURE(S) AS APPEAR(S) ON SECTION 300A. Firm: Community Design + Architecture, Inc. Signature:_ _~ Name:Philip ,~/rick~on, AIA, President " /~ ./) .4erint or. type nam_ey / Name:Philip ~llCkson, AIA;S~cretary (Pdnt or type name) NOTICES SHALL BE MAILED TO: PURCHASING AND CONTRACT ADMINISTRATION CITY OF PALO AL]'O P.O. BOX 10250 PALO ALTO, CA 94303. CITY OF PALO ALTORFP NO. 140012 PAGE 2 OF 2 Exhibit D CERTIFICATION OF NONDISCRIMINATION Certification of Nondiscrimination: SECTION 410 As suppliers Of goods or services to the City of Palo Alto, the firm and individuals listed below certify that they do .not discriminate in employment with regards to age, race, color, religion, sex, national origin, ancestry, disability, or sexual preference; that they are in compliance with all Federal, State, and local directives and executive orders regarding nondiscrimination in employment. THE INFORMATION HEREIN IS CERTIFIED CORRECT BY SIGNATURE(S) BELOW. Firm:Community Design +Architecture, Inc.- Signature: N~me:P-hil;p ~/ic~son,~l~, ~resident (PRINT OR TYPE NAME) Signature: Name:"P~iii~a-~ickson,~AIA,":Secretary (PRINT OR TYPE NAME) Note:California Corporations Code Secbbn 313 requires two corporate officers to execute contracts. *The signature of First Officer* must be one of the following: Chairman of the Board; President; or Vice President. **The signature. of the Second Officer** must. be one of the following: Secretary; Assistant Secretary; Chief Financial Officer;, or Assistant Treasurer... (In the altemative, a certified corporate, resoluti6n attesting to the signatory authority of the individuals signing in their respective capacities is acceptable) CITY OF PALO ALTO RFP NO 140012 PAGE 1 OF 1 EXHIBIT E ADDITIONAL SERVICES The Consultant shall perform the following additional services if so requested in writing by the City Project Manager: Attend additional meetings to accommodated participation of the publim in the project. Duplication of additional copies of Deliverables for distribution to the public. Provide other additional professional services beyond those described in the Scope of Work that the City's Project Manager determines are required to successfully complete the project. O11212 s.'m 0090875