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HomeMy WebLinkAboutStaff Report 2608-6651CITY OF PALO ALTO CITY COUNCIL Special Meeting Wednesday, September 09, 2026 Council Chambers & Hybrid 5:00 PM     Agenda Item     4.Approval of Minutes from August 17 and August 24, 2026 Meetings City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: September 9, 2026 Report #:2608-6651 TITLE Approval of Minutes from August 17 and August 24, 2026 Meetings RECOMMENDATION Staff recommends that the City Council review and approve the minutes. ATTACHMENTS Attachment A: August 17, 2026 Draft Action Minutes Attachment B: August 24, 2026 Draft Action Minutes APPROVED BY: Mahealani Ah Yun, City Clerk CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Regular Meeting August 17, 2026 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Closed Session 1. CONFERENCE WITH CITY ATTORNEY-EXISTING LITIGATION Subject: Swinerton v. City of Palo Alto (JAMS Reference # 5100003409) Authority: Government Code Section 54956.9(d)(1) One Case, as Defendant 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property: 4000 Middlefield Road, Palo Alto (Informally known as the Cubberley Site) Negotiating Party: Palo Alto Unified School District City Negotiators: Ed Shikada, Kristen O'Kane, Sunny Tong Subject of Negotiations: Purchase, Exchange, and/or Lease Price and Terms of Payment MOTION: Council Member Lauing moved, seconded by Council Member Lu to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:38 P.M. Council returned from Closed Session at 8:08 P.M. Mayor Veenker announced no reportable action. Agenda Item Number 2 is continued to a date uncertain. Agenda Changes, Additions and Deletions DRAFT ACTION MINUTES Page 2 of 5 City Council Meeting Draft Action Minutes: 08/17/2026 In-Person Public Comment Council Member Questions, Comments and Announcements Consent Calendar MOTION: Councilmember Reckdahl moved, seconded by Councilmember Lu to approve Agenda Item Numbers 3-5. MOTION PASSED: 7-0 3. Adoption of a Resolution Authorizing the City Manager or Their Designee to Transact for Electric Supplies to Meet the City’s Electrical Needs under Electric Master Agreements; CEQA Status: Not a project, CEQA Guidelines 15378(b)(5) 4. Approve Expansion of the City’s Overnight Warming/Cooling Location Program, Approve an Operating Framework for Emergency Inclement Weather Response; CEQA status. 5. Approval of Contract Number C27196410 with Salas O’Brien Engineers, Inc. for an Amount Not-to-Exceed $298,716 to Provide Professional Design Services for the Electrification of City Facilities Capital Improvement Program Project PE-24001, for a Contract Term through August 24, 2029; CEQA Status – Exempt under CEQA Guidelines Section 15301 City Manager Comments Ed Shikada, City Manager Action Items 6. Adoption of an Ordinance Amending Various Palo Alto Municipal Code Chapters in Titles 16 and 18 to Address Changes in State Law and Direction from City Council Regarding Accessory and Junior Accessory Dwelling Units. CEQA Status: Exempt From the Provisions of the California Environmental Quality Act (CEQA) Pursuant to Public Resources Code Section 21080.17 and CEQA Guidelines Section 15061(b)(3). MOTION: Councilmember Lythcott-Haims moved, seconded by Vice Mayor to: A) Approve staff & Planning and Transportation Commission recommendation; DRAFT ACTION MINUTES Page 3 of 5 City Council Meeting Draft Action Minutes: 08/17/2026 B) Direct staff to return to Council on Consent Calendar an ordinance to allow for separate ADU conveyance (attachment C) with the feedback provided by council, including: 1. Removal of the 600-foot notice requirement 2. Require units be used only for residential purposes 3. Clarify Section M of the Ordinance related to fees and establish a set fee MOTION PASSED/FAILED: X-X SUBSTITUTE MOTION: Councilmember Lauing moved, seconded by Councilmember Reckdahl to: A) Approve staff & Planning and Transportation Commission recommendation outlined in the packet; B) Direct staff to return to Planning and Transportation Commission with an Ordinance to allow streamlined separate ADU conveyance, and come back to Council with their recommendation before the end of 2026. SUBSTITUTE MOTION PASSED: 4-3, Stone, Veenker, Lythcott-Haims no 7. PUBLIC HEARING/QUASI-JUDICIAL. 762 San Antonio Road [24PLN-00120]: Request for Approval of a Major Architectural Review Application to Demolish Three Existing Commercial Buildings and Construct an Eight-Story Multi-Family Residential Building Containing 228 Rental Apartments. The Project is Proposed in Accordance with California Government Code Section 65589.5(d)(5) “Builders Remedy". CEQA Status: An Addendum to the Previously Certified Environmental Impact Report for the Housing Incentive Program Expansion and 788 San Antonio Mixed Use Project (SCH # 2019090070) has Been Prepared. Zoning District: CS (AD); Service Commercial (Automobile Dealership). MOTION: Councilmember Burt moved, seconded by Councilmember Reckdahl to: 1. Consider the Addendum to the previously certified Environmental Impact Report (EIR) (SCH#2019090070) (Attachment F); and 2. Approve the Major Architectural Review application based on findings and subject to conditions of approval in the Record of Land Use Action (RLUA) in Attachment B a. Including SECTION 4 conditions of approval; and, DRAFT ACTION MINUTES Page 4 of 5 City Council Meeting Draft Action Minutes: 08/17/2026 b. To modify conditions of approval 99 as follows: c. Modify SECTION 1. Background. B. to read: Waiver 2: Upper Floor Step-back (6-foot step-back where 10-foot is required) and step-back beginning at 65 feet in height rather than 55 feet. 3. Refer to staff to evaluate and return to Council with a review of accelerating the San Antonio Road bike lane initiative. MOTION PASSED: 7-0 Virtual Public Comment Adjournment: The meeting was adjourned at 11:28 P.M. DRAFT ACTION MINUTES Page 5 of 5 City Council Meeting Draft Action Minutes: 08/17/2026 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Special Meeting August 24, 2026 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Special Orders of the Day 1. Review Applications and Select Candidates to Interview for Vacancies on the Historic Resources Board (HRB); CEQA Status – Not a Project NO ACTION Agenda Changes, Additions and Deletions In-Person Public Comment Council Member Questions, Comments and Announcements Study Session 2. Semi-Annual City Council Discussion with the Independent Police Auditor (IPA) NO ACTION DRAFT ACTION MINUTES Page 2 of 4 Sp. City Council Meeting Draft Action Minutes: 08/24/2026 Consent Calendar MOTION: Councilmember Lu moved, seconded by Councilmember Reckdahl to approve Agenda Item Numbers 3-4, 6-8 (Agenda Item Number 5 Removed Off Agenda). MOTION PASSED: 7-0 3. Approval of Minutes from August 10, 2026 Meeting 4. Approval of Response to Civil Grand Jury Report “Pothole Damage: Improving Claims Processes within Santa Clara County” 5. Approval of Five-year Memorandum of Agreement with Stanford University to Provide Traffic Control Services during Stanford Stadium Events; CEQA status – not a project. Item Removed Off Agenda 6. Approval of a Purchase Order with Pivot Interiors Inc. in the Amount of $441,056 for Furniture for the New Laboratory and Environmental Services Building Project (WQ- 14002); CEQA Status – Not a Project 7. Approval of Amendment No. 2 to Contract No. C22182372 with CSWST2 to Add $170,450, Increasing the Not-to-Exceed Amount to $360,302 and Extending the Contract Term to December 31, 2028 for Preliminary Design Services to Support Assessment District Planning and Stakeholder Engagement for the University Avenue Streetscape Capital Improvement Program Project, PE-21004; CEQA Status – Not a Project 8. SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Section 2.28.240 [Settlement of Claims and Actions] and Chapter 2.30 [Contracts and Purchasing Procedures] of the Palo Alto Municipal Code to increase the thresholds for solicitation of goods and services, increase contract approval and settlement authority, and to make other technical changes. (FIRST READING: August 10, 2026; PASSED: 7-0) City Manager Comments Ed Shikada, City Manager Action Items 9. Authorization for the City Manager to Execute New and Amended Regulatory Agreements for the Buena Vista Mobilehome Park Redevelopment/3980 El Camino Real. CEQA Status: Exempt Pursuant to CEQA Guidelines Section 15061(b)(3). DRAFT ACTION MINUTES Page 3 of 4 Sp. City Council Meeting Draft Action Minutes: 08/24/2026 MOTION: Councilmember Lu moved, seconded by Councilmember Reckdahl to authorize the City Manager to execute and make non-substantive changes (e.g., editing recitals and adding APNs and legal descriptions) to the new and amended regulatory agreements and related documents to facilitate improvements to the Buena Vista Mobilehome Park at 3980 El Camino Real with a referral to staff to work with Housing Authority for local preferences. MOTION PASSED: 7-0 10. Recommendation from the Oversized Vehicles (OSV) Ad Hoc Committee to Launch Two Pilot OSV Parking Programs, Including Adoption of an Ordinance Establishing an OSV Parking Permit Program, an Ordinance Amending the Municipal Fee Schedule to Add an OSV Parking Permit Fee, Resolutions Establishing OSV Parking Permit Districts on Embarcadero Road and Coyote Hill Road, a Resolution Prohibiting OSV Parking on Numerous Streets in Palo Alto; a Resolution Adding Related Penalties to the Administrative Penalty Schedule; and Related Amendments to the FY 2027 Operating and Capital Budget; CEQA status – categorically and statutorily exempt. MOTION: Councilmember Burt moved, seconded by Councilmember Reckdahl to: 1. Approve a pilot OSV parking permit program on Embarcadero Road and Coyote Hill Road for an initial term of 12 months, substantially as described in this report by January 1, 2027. This includes adoption of the following: a. An ordinance adding new PAMC Chapter 10.49 to establish an OSV Parking Permit Program and amending PAMC section 10.60.010 allowing civil penalties for parking violations of several chapters of the PAMC; b. An ordinance amending the FY 2027 Municipal Fee Schedule to add an OSV parking permit fee of up to $15 per month; c. A resolution establishing an OSV Parking Permit District on a section of Embarcadero Road. This will prohibit parking except for vehicles with permits; d. A resolution establishing an OSV Parking Permit District on a section of Coyote Hill Road. This will prohibit parking except for vehicles with permits; and e. A resolution amending the Administrative Penalty Schedule to add penalties for violations of PAMC Chapter 10.49. 2. Direct staff to begin to provide red curbs daylighting in the commercial areas that are identified for pilot 2 and evaluate a 10-foot daylighting; 3. Direct staff come back to Council with appropriate ordinance changes to recognize residential, including PCs and mixed use, be treated the same as residential zoning; DRAFT ACTION MINUTES Page 4 of 4 Sp. City Council Meeting Draft Action Minutes: 08/24/2026 4. Any future consideration of a pilot 2 excludes streets that have significant residential components or bike lane (Park, Olive, Lambert, Ash); 5. Direct staff to pursue data collection to have a better understanding of the demographics of our current RV population; 6. Explore with major employers’ willingness to accommodate workers who reside in RVs, their workers who reside in RVs on their sites; 7. Direct staff continue to pursue the permitted pilot program on both sides of Coyote Hill Road; 8. Direct staff to continue to seek safe parking solutions in collaboration with County, State, Federal, public and private partners; 9. Direct staff to explore any other sites that would be eligible for RV parking in the greater downtown area; 10. Direct the City Manager to appropriate the funding needed for the scope of work in this Motion as needed. MOTION PASSED: 7-0 Virtual Public Comment Adjournment: The meeting was adjourned at 11:59 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.