The URL can be used to link to this page

Home My WebLink AboutStaff Report 2607-6550CITY OF PALO ALTO CITY COUNCIL Special Meeting Monday, August 24, 2026 Council Chambers & Hybrid 5:30 PM Agenda Item 7.Approval of Amendment No. 2 to Contract No. C22182372 with CSWST2 to Add $170,450, Increasing the Not-to-Exceed Amount to $360,302 and Extending the Contract Term to December 31, 2028 for Preliminary Design Services to Support Assessment District Planning and Stakeholder Engagement for the University Avenue Streetscape Capital Improvement Program Project, PE-21004; CEQA Status – Not a Project 1 0 3 0 4 City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Public Works Meeting Date: August 24, 2026 Report #:2607-6550 TITLE Approval of Amendment No. 2 to Contract No. C22182372 with CSWST2 to Add $170,450, Increasing the Not-to-Exceed Amount to $360,302 and Extending the Contract Term to December 31, 2028 for Preliminary Design Services to Support Assessment District Planning and Stakeholder Engagement for the University Avenue Streetscape Capital Improvement Program Project, PE-21004; CEQA Status – Not a Project RECOMMENDATION Staff recommends that the City Council: 1. Approve and authorize the City Manager or their designee to execute Amendment No. 2 to Contract No. C22182372 with CSWST2 for the University Avenue Streetscape Capital Improvement Program Project (PE-21004); 2. Increase the total not-to-exceed amount by $170,450, consisting of $154,955 for basic services and $15,495 for additional services, establishing a revised total not-to-exceed amount of $360,302; and 3. Extend the contract term to December 31, 2028. EXECUTIVE SUMMARY Council approval of the proposed amendment will enable the next phase of the University Avenue Streetscape project, which includes developing the preliminary design to an extent required to provide necessary technical information for an assessment district feasibility analysis and to gather feedback from the stakeholders for a refined concept. The preferred concept plan presented to Council in December 2024 established a broad conceptual framework for sidewalks and travel lanes configuration, and integrated street amenities, lighting, landscaping, and signage elements. The plan had a total estimated project cost of approximately $40 million in 2029 dollars. Some stakeholders expressed concerns regarding the overall cost and level of support for the project. In response, staff performed a 1 0 3 0 4 value engineering analysis to identify alternatives to reduce the project costs by incorporating additional field data and further refining the design concepts while upholding the vision and goals of the preferred concept plan. The total project costs for three feasible alternatives were estimated to be in the range of $30-$32 million in 2029 dollars. Staff has since conducted additional outreach, and stakeholders have expressed support for the project proceeding with the next phase. BACKGROUND 1 as part of the workplan for Community and Economic Recovery2, allocating $150,000 for this study. On September 13, 2021, Council directed staff to proceed with the University Avenue Streetscape Design Request for Proposals (RFP)3 and on February 28, 2022, Council approved a contract4 with CSWST2 for design services for the project. The project consists of four phases: 1 City Council, March 1, 2021; Agenda Item #8; SR #11872 2 City Council, January 19, 2021; Agenda Item #4; SR #11877 https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=81429&dbid=0&repo=PaloAlto&searchid=ff36507a- ddcb-403a-ba5e-010bb91e2495 3 City Council, September 13, 2021; Agenda Item # 8; SR #13540 https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=81601&dbid=0&repo=PaloAlto&searchid=837e5cdd -ba7c-4f83-a109-7b2795abd0cf 4 City Council, February 28, 2022; Agenda Item # 10; SR #13609 1 0 3 0 4 At the time of contract award to CSWST2, Council approved the scope and funding for Phase 1 services only. On December 18, 2023, Staff presented a streetscape feasibility study to Council providing concept plans developed based on the community and stakeholder input.9,10 On June 3, 2024, staff presented an update to Council regarding the project vision, design elements, and stakeholder engagement strategy.11 On December 2, 2024, Council approved Contract Amendment No. 112 with CSWST2 in the amount of $25,000 for additional analysis, concepts refinements, and outreach to address the Council-directed items in the December 2023 and June 2024 meetings. Contract Amendment No. 1 also extended the contract term through December 31, 2027. 13 which completed the scope of services under Phase 1. Council provided the following direction: 9 University Avenue Streetscape Feasibility Report, December 2023 10 City Council, December 18, 2023; Agenda Item # 21; SR #2310-2189 11 City Council, June 3, 2024; Agenda Item # 16; SR # 2404-2904 https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=82865&dbid=0&repo=PaloAlto&searchid=ebd04c10 -7679-485f-906e-208f5bfdefaf 12 City Council, December 2, 2024; Agenda Item #10; SR #2410-3623 13 City Council, December 9, 2024; Agenda Item # 16; SR # 2408-3338 1 0 3 0 4 funded through a public financing mechanism such as an assessment district (i.e. proportionate share of project costs attributable to special benefits to be paid by property owners versus costs attributable to general benefits to be paid by the City). ANALYSIS 17.5-foot-wide sidewalks with extended curbs at crosswalks along University Avenue between High and Cowper streets, while retaining the existing curb alignment between Cowper and Webster streets. This expanded space would allow uses like outdoor dining, retail displays, landscaping, street furnishings, and a generous pedestrian walkway. Decorative paving on sidewalks along University Avenue between High to Webster Streets and in key gathering spaces. Gathering spaces within the public right-of-way (e.g., Lytton Plaza, Centennial Alley). Pavement between High and Webster streets. Two-lane vehicular traffic with shared bike lane. Re-location of utilities and storm water improvements. New landscaping while maintaining existing street trees. New streetlights, traffic signals, and wayfinding signage. New street amenities Collaboration with Public Art program to install artwork at focal gathering spaces. 1 0 3 0 4 The conceptual design of all blocks based on topographic survey and design refinements allowed for better quantification, reduced assumptions and contingencies, and a more accurate estimate. Staff presented the findings of the value engineering evaluation in the downtown stakeholders’ meetings in April and May of 2026 and generally received positive feedback. Phase 2 – Preliminary design, environmental assessment, and engineering support for the assessment district feasibility. Staff proposes a two-step approach to complete Phase 2 scope of services, consisting of Phase 2A and Phase 2B, as described below. FISCAL/RESOURCE IMPACT 1 0 3 0 4 STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Vers.: Aug. 5, 2019 Page 1 of 11 AMENDMENT NO. 2 TO CONTRACT NO. C22182372 BETWEEN THE CITY OF PALO ALTO AND CSWST2 This Amendment No. 2 (this “Amendment”) to Contract No. C22182372 (the “Contract” as defined below) is entered into as of August 24, 2026, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and CSWST2, a California corporation, located at 504 Redwood Boulevard Suite 310, Novato, CA 94947 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of repurposing University Avenue to facilitate people-centric activities and community programming and developing a preferred concept through a community outreach process for the University Avenue Streetscape project (PE-21004), as detailed therein. B. The Parties now wish to amend the Contract in order to (1) revise the Scope of Services to include advancements to the concept design to support an assessment district feasibility analysis, explore subsurface conditions, and gather stakeholder feedback ; and (2) increase compensation by One Hundred Seventy Thousand Four Hundred Fifty Dollars ($170,450), from One Hundred Eighty-Nine Thousand Eight Hundred Fifty-Two Dollars ($189,852) to a new not to exceed total compensation of Three Hundred Sixty Thousand Three Hundred Two Dollars ($360,302); and (3) extend the term by one year to December 31, 2028, as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C22182372 between CONSULTANT and CITY, dated February 28, 2022, as amended by: Amendment No.1, dated November 18, 2024 b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 2. “TERM” of the Contract is hereby amended to read as follows: The term of this Agreement shall be from the date of its full execution through December 31, 2028, unless terminated earlier pursuant to Section 19 (Termination) of this Agreement. SECTION 3. Section 4. “NOT TO EXCEED COMPENSATION” of the Contract is hereby amended to read as follows: Docusign Envelope ID: E4231870-F965-8969-8191-9DFD4738DD13 Vers.: Aug. 5, 2019 Page 2 of 11 The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C, entitled “COMPENSATION,” including any reimbursable expenses specified therein, and the maximum total compensation shall not exceed Three Hundred Twenty-Nine Thousand Eight Hundred Twenty-One Dollars ($329,821). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled “SCHEDULE OF RATES.” Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY. Optional Additional Services Provision In addition to the not-to-exceed compensation specified above, CITY has set aside the not -to- exceed compensation amount of Thirty Thousand Four Hundred Eighty-One Dollars ($30,481) for the performance of Additional Services (as defined below). The total compensation for performance of the Services, Additional Services and any reimbursable expenses specified in Exhibit C, shall not exceed Three Hundred Sixty Thousand Three Hundred Two Dollars ($360,302), as detailed in Exhibit C. “Additional Services” means any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit A. CITY may elect to, but is not required to, authorize Additional Services up to the maximum amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall provide Additional Services only by advanced, written authorization from CITY as detailed in this Section. Additional Services, if any, shall be authorized by CITY with a Task Order assigned and authorized by CITY’s Project Manager, as identified in Section 13 (Project Management). Each Task Order shall be in substantially the same form as Exhibit A-1, entitled “PROFESSIONAL SERVICES TASK ORDER”. Each Task Order shall contain a specific scope of services, schedule of performance and maximum compensation amount, in accordance with the provisions of this Agreement. Compensation for Additional Services shall be specified by CITY in the Task Order, based on whichever is lowest: the compensation structure set forth in Exhibit C, the hourly rates set forth in Exhibit C-1, or a negotiated lump sum. To accept a Task Order, CONSULTANT shall sign the Task Order and return it to CITY’s Project Manager within the time specified by the Project Manager, and upon authorization by CITY (defined as counter-signature by the CITY Project Manager), the fully executed Task Order shall become part of this Agreement. The cumulative total compensation to CONSULT ANT for all Task Orders authorized under this Agreement shall not exceed the amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall only be compensated for Additional Services performed under an authorized Task Order and only up to the maximum amount of compensation set forth for Additional Services in this Section 4. Performance of and payment for any Additional Services are subject to all requirements and restrictions in this Agreement.” Docusign Envelope ID: E4231870-F965-8969-8191-9DFD4738DD13 Vers.: Aug. 5, 2019 Page 3 of 11 SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit “A” entitled “SCOPE OF SERVICES”, AMENDED, REPLACES PREVIOUS. b. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE”, AMENDED, REPLACES PREVIOUS. c. Exhibit “C” entitled “COMPENSATION”, AMENDED, REPLACES PREVIOUS. SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Docusign Envelope ID: E4231870-F965-8969-8191-9DFD4738DD13 Vers.: Aug. 5, 2019 Page 4 of 11 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee CSWST2 Officer 1 By: Name: Robert Stevens Title: President / CEO Officer 2 By: Name: Linda Schmid Title: CFO Attachments: Exhibit “A” entitled “SCOPE OF SERVICES, AMENDMENT NO. 2”, AMENDED, REPLACES PREVIOUS. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE, AMENDMENT NO. 2”, AMENDED, REPLACES PREVIOUS. Exhibit “C” entitled “COMPENSATION, AMENDMENT NO. 2”, AMENDED, REPLACES PREVIOUS. Docusign Envelope ID: E4231870-F965-8969-8191-9DFD4738DD13 Vers.: Aug. 5, 2019 Page 5 of 11 EXHIBIT A SCOPE OF SERVICES, AMENDMENT NO. 2 (AMENDED, REPLACES PREVIOUS) CONSULTANT’s duties and services under this agreement shall not include preparing or assisting City with any portion of City’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with City. City shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. CONSULTANT’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. CONSULTANT shall cooperate with City to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by CONSULTANT pursuant to this agreement. PROJECT DESCRIPTION: CONSULTANT shall provide the services detailed in this Exhibit A, entitled “SCOPE OF SERVICES” under Contract Amendment No. 2. The University Avenue Streetscape Project uses a phased approach, as described in the Request for Proposals (RFP#182372) and as noted below. 1. Phase 1 – Conceptual design and preferred concept plan development 2. Phase 2 – Preliminary design, environmental assessment, and engineering support for the assessment district planning 3. Phase 3 – Final design, construction documents, and bid support 4. Phase 4 – Construction administration Phase 1 scope of services defined a preferred concept streetscape plan that was approved by the City Council in December 2024. A value engineering analysis was completed in spring 2026 to identify opportunities to reduce the total project cost while maintaining the intent and aspects of the preferred concept plan approved by Council. This contract amendment establishes a two-step approach for Phase 2 scope of services, consisting of Phase 2A and Phase 2B. Phase 2A scope of services focuses on developing the concept design to the extent necessary to support an assessment district feasibility analysis, confirm subsurface conditions, and gather stakeholder’s feedback as detailed in this scope of services. If the outcome of Phase 2A demonstrates stakeholders support and funding feasibility, Phase 2B may be authorized through a future contract amendment. Phase 2B will include completion of the remaining Phase 2 services identified in the RFP, including advancement of preliminary design, additional public outreach, environmental assessment, and preparation of the Engineer's Report to support assessment district planning. The scope of services for future phases as described in the RFP, if any such future phases are to Docusign Envelope ID: E4231870-F965-8969-8191-9DFD4738DD13 Vers.: Aug. 5, 2019 Page 6 of 11 proceed, would be developed and refined through future contract amendments. The CONSULTANT shall complete the following tasks under Phase 2A scope of services: PHASE 2A – PRELIMINARY DESIGN AND SUPPORT FOR ASSESSMENT DISTRICT FEASIBILITY The scope of services described below builds on the preferred concept plan approved by Council in December 2024, which was subsequently valued engineered to identify lower cost opportunities. This phase is intended to confirm the technical and design assumptions that most inﬂuence project cost and constructability including conﬁrming subsurface pavement conditions, verifying the corridor’s stormwater treatment approach, advancing the streetscape’s deﬁning design elements, and validating the updated cost estimate resulted from the value engineering analysis. This phase is also intended to establish the preferred direction of staff regarding a standard, variable height, or curb less condition along the corridor. The resulting documents will support an approach to public ﬁnancing for the project’s development. Phase 2A Scope of Services includes the following tasks: Task 1 - Storm Water Treatment Strategy. The Consultant shall investigate storm water treatment options and ﬁnalize the corridor’s stormwater treatment strategy for compliance with Provision C.3 of the Municipal Regional Permit (MRP). Given the corridor’s expansive Class D clay soils, the Consultant shall evaluate bioretention sizing and distribution along with potential off-site or alternative treatment measures and recommend a preferred approach to carry forward into preliminary design. Task 2 - Vertical Reﬁnement. The Consultant shall prepare a proﬁle of each curb line and cross sections of the corridor conﬁrming street cross slopes to support deﬁnition of the alternative design options including a standard, variable, and no curb options . Task 3 - Subsurface Potholing. The Consultant shall retain a contractor to pothole University Avenue at six (6) locations to conﬁrm the thickness of the existing asphalt and underlying concrete pavement section. As determined during the value engineerin g analysis, segments of the corridor may consist of deep -lift asphalt rather than concrete. Conﬁrming these conditions will reﬁne the extent of pavement reconstruction (asphalt plugging) required to match the proposed sidewalk and gutter elevations and will reduce a signiﬁcant source of cost uncertainty in the estimate. During this assessment, the consultant shall obtain several samples of the underlying soils to acquire the R -Value of soils. The consultant’s contractor shall patch the pavement per the City ’s Standard. Task 4 - Pavement Restoration. Based upon the pavement thickness, traffic index, and R - value of subsurface soils, the consultant shall develop the minimum structural section for the roadway using the Caltrans empirical method for ﬂexible pavement deﬁned in Chapter 630 of the Highway Design Manual. Task 5 - Urban and Landscape Design. Building on the reﬁned concept plan, the consultant shall advance the corridor's urban and landscape design concepts, including reﬁning the Docusign Envelope ID: E4231870-F965-8969-8191-9DFD4738DD13 Vers.: Aug. 5, 2019 Page 7 of 11 form of potential gateways at each end of the corridor, their design intent, character, and approximate footprint. The consultant shall also develop landscape and hardscape design concepts, including a materials palette for the streetscape that identiﬁes paving materials, ﬁnishes, and treatments for sidewalks, crosswalks, and key gathering spaces to establish a consistent design language along the corridor. The consultant team shall establish several concepts for the bioretention planting areas. This effort should also focus on the use of curb-extensions to include bicycle parking, gathering areas, and/or landscape planting spaces. A key component of this effort will be identifying opportunities to integrate public art into the streetscape, such as at gateways, in tree grates, or as inset panels within the hardscape. Task 6 - Public Financing Support. City will be retaining a public ﬁnancing consultant to develop strategies to fund the project’s development, likely using an Assessment District. The Consultant team shall coordinate with the City’s public financing consultant to provide cost data as well as identiﬁcation of general and special beneﬁts. The outcome will be a concept plan to fund the project including a planning level cost per parcel. Task 7 - Stakeholder Meetings. The consultant shall participate in up to four (4) focused stakeholder meetings to present the advancing concept, gather feedback, reﬁne direction regarding curb height, and build support in preparation for the City Council approval. In addition, the consultant shall attend ﬁve (5) meetings with staff to review the project’s development and coordinate activities. Task 8 - Community Meeting. At the City’s request, the consultant shall support a community meeting to review the project and solicit feedback on design concepts. Task 9 - City Council Presentation. The consultant shall prepare and support staff in presenting the outcome of work completed under this phase to Council. Deliverables: 1. Updated plans incorporating roadway proﬁles, sections, and typical sections as well as planting and hardscape plans. 2. Updated cost estimate. 3. Preliminary storm water quality plan consistent with the guidelines of the Santa Clara County C.3 guidelines. 4. Memorandum summarizing pavement and subsurface soils assessment including pavement restoration recommendations. 5. Data exchange to support the public ﬁnancing strategy. 6. Meeting agendas, presentations, and minutes. Assumptions Docusign Envelope ID: E4231870-F965-8969-8191-9DFD4738DD13 Vers.: Aug. 5, 2019 Page 8 of 11 1. The Consultant shall prepare up to three reﬁnements to the plans to support staff’s decision making regarding the curb height. 2. Potholing will occur during the hours approved by t he City. The Contractor will need a street work permit from the City before conducting any potholing activities. The contractor will establish traffic control in accordance with a traffic control plan prepared by the Consultant and as approved by the City. 3. The ﬁnal product will serve as the project description for a CEQA document as well as serve the basis for future coordination with City’s Boards, Commissions and Committees. Docusign Envelope ID: E4231870-F965-8969-8191-9DFD4738DD13 Vers.: Aug. 5, 2019 Page 9 of 11 EXHIBIT B SCHEDULE OF PERFORMANCE, AMENDMENT NO. 2 (AMENDED, REPLACES PREVIOUS) CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed (“NTP”) from the CITY. Milestone Completion Number of Days (as specific below) From NTP of Amendment No. 2 Task1: Storm Water Treatment Strategy 100 working days Task 2: Vertical Reﬁnement 100 working days Task 3: Subsurface Potholing 40 working days Task 4: Pavement Restoration 80 working days Task 5: Urban and Landscape Design 150 working days Task 6: Public Financing Support 150 working days Task 7: Stakeholder Meetings 150 working days Task 8: Community Meeting 150 working days Task 9: City Council Presentation 180 working days Optional Schedule of Performance Provision for On-Call or Additional Services Agreements. (This provision only applies if checked and only applies to on-call agreements per Section 1 or agreements with Additional Services per Section 4.) The schedule of performance shall be as provided in the approved Task Order, as detailed in Section 1 (Scope of Services) in the case of on-call Services, or as detailed in Section 4 in the case of Additional Services, provided in all cases that the schedule of performance shall fall within the term as provided in Section 2 (Term) of this Agreement. Docusign Envelope ID: E4231870-F965-8969-8191-9DFD4738DD13 Vers.: Aug. 5, 2019 Page 10 of 11 EXHIBIT C COMPENSATION, AMENDMENT NO. 2 (AMENDED, REPLACES PREVIOUS) CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as Exhibit C-1 up to the not to exceed budget amount for each task set forth below. CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below, provided that the total compensation for the Services, including any specified reimbursable expenses, and the total compensation for Additional Services (if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section 4 of this Agreement. CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY. BUDGET SCHEDULE NOT TO EXCEED AMOUNT Original Contract Task 1: Goals and Objectives $7,630 Task 2: Data Collection $49,960 Task 3: Alternatives for University Avenue $46,520 Task 4: Costs, Funding, and Assessment Planning $11,116 Task 5: Outreach $32,580 Subtotal of Services (original contract) $147,806 Contract Amendment No. 1 Additional Outreach and Concepts Refinement $25,000 Contract Amendment No. 2 Task1: Storm Water Treatment Strategy $15,090 Task 2: Vertical Reﬁnement $20,182 Task 3: Subsurface Potholing $15,000 Task 4: Pavement Restoration $8,142 Task 5: Urban and Landscape Design $75,000 Docusign Envelope ID: E4231870-F965-8969-8191-9DFD4738DD13 Vers.: Aug. 5, 2019 Page 11 of 11 Task 6: Public Financing Support $1,964 Task 7: Stakeholder Meetings $13,104 Task 8: Community Meeting $3,491 Task 9: City Council Presentation $2,982 Subtotal for Services (Contract Amendment No. 2) $154,955 Reimbursable Expense (original contract) $2,060 Total for Services and Reimbursable Expenses $329,821 Additional Services (if any, per Section 4) $30,481 Maximum Total Compensation $360,302 REIMBURSABLE EXPENSES CONSULTANT’S ordinary business expenses, such as administrative, overhead, administrative support time/overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in-house printing, insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder. Reimbursable expenses, if any are specified as reimbursable under this section, will be reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will be reimbursed are Travel and Printing up to the not-to-exceed amount of $2,060.00. Travel outside the San Francisco Bay Area, including transportation and meals, if specified as reimbursable, will be reimbursed at actual cost subject to the City of Palo Alto’s policy for reimbursement of travel and meal expenses. All requests for reimbursement of expenses, if any are specified as reimbursable under this section, shall be accompanied by appropriate backup documentation and information. Docusign Envelope ID: E4231870-F965-8969-8191-9DFD4738DD13