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HomeMy WebLinkAboutStaff Report 2608-6626CITY OF PALO ALTO CITY COUNCIL Special Meeting Monday, August 24, 2026 Council Chambers & Hybrid 5:30 PM     Agenda Item     3.Approval of Minutes from August 10, 2026 Meeting City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: August 24, 2026 Report #:2608-6626 TITLE Approval of Minutes from August 10, 2026 Meeting RECOMMENDATION Staff recommends that the City Council review and approve the minutes. ATTACHMENTS Attachment A: August 10, 2026 Draft Action Minutes APPROVED BY: Mahealani Ah Yun, City Clerk CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 6 Regular Meeting August 10, 2026 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Stone, Veenker Present Remotely: Keith Reckdahl Remote Call In Teleconference Location: Holiday Inn Huntsville Research Park, 5903 University Drive, Huntsville, Alabama 35806 Absent: Agenda Changes, Additions and Deletions In-Person Public Comment Council Member Questions, Comments and Announcements Consent Calendar MOTION: Councilmember Lythcott-Haims moved, seconded by Councilmember Lauing to approve Agenda Item Numbers 1-18. MOTION PASSED: 7-0 1. Approval of Minutes from June 8 and June 15, 2026 Meetings 2. Recommend City Council Approval to Extend Certain FY 2026 City Auditor Task Orders with No Impact to Task Order Budgets 3. Recommend City Council Approval of the City Auditor Annual Risk Assessment and FY 2027 Audit Plan and Corresponding Task Orders. CEQA Status: Not a Project. DRAFT ACTION MINUTES Page 2 of 6 City Council Meeting Draft Action Minutes: 08/10/2026 4. Approve Program Guidelines for a Public Agency Electric Vehicle Charging Hub Grant Program; CEQA Status - Under CEQA Guidelines Section 15183, Projects Consistent with an Existing General or Comprehensive Plan do not Require Additional CEQA Review 5. Adoption of a Resolution Establishing the FY 2027 Property Tax Levy for City of Palo Alto General Obligation Bonds (2008 Measure N Library Projects); CEQA Status: Not a Project 6. Adopt a Resolution Making Required Findings in Support of Acceptance of Funding from Vehicle Registration Fee-Intelligent Transportation Systems (VRF-ITS) Cycle 5 Grant Program; and amendment of the FY 2027 Budget in the Capital Improvement Fund. CEQA Status – Categorically Exempt (CEQA Guidelines section 15301b Existing Facilities). 7. Adoption of a Resolution Approving a NAESB Base Contract for Sale and Purchase of Natural Gas with JPMorgan Chase Bank, N.A. and Authorizing the City Manager or Their Designee to Transact Under the Contract for a Portion of the City’s Natural Gas Requirements; CEQA Status: Not a Project, CEQA Guidelines 15378(b)(5) 8. Adoption of an Ordinance Amending Section 2.38.240 [Settlement of Claims and Actions] and Chapter 2.30 [Contracts and Purchasing Procedures] of the Palo Alto Municipal Code, as accepted by the Policy and Services Committee, to increase the thresholds for solicitation of goods and services, increase contract approval and settlement authority, and to make other technical changes. 9. Approval of Purchase Order with JAM Services, Inc. for the purchase of Traffic Signal Network Switches for a Total Not-To-Exceed Amount of $714,639 for 2 years; and amendment of the FY 2027 Budget in the Capital Improvement Fund. CEQA Status – Categorically Exempt (CEQA Guidelines section 15301). 10. Approval of Contract C27197195 with High Point Power Systems in the Amount of $286,660 for the Repair and Refurbishment of a Load Tap Changer Located at Adobe Creek Substation; and Authorization for the City Manager or Their Designee to Execute Change Orders in an Amount Not-to-Exceed $28,666, for a Total Contract Not-to-Exceed Amount of $315,326. CEQA Status –Categorically Exempt Under CEQA Guidelines Sections 15301 and 51302. 11. Approval of Contract No. C27196740 with Blackhawk Painting Inc. in the Amount of $735,500 Over a Period of 18 Months for Electric Substations Equipment and Mechanical Structures Painting Services; Authorization for the City Manager or Their Designee to Execute Change Orders in an Amount Not-to-Exceed of $73,550, for a Total Not-to-Exceed Contract Amount of $809,050; and Approval of a Budget Amendment in the Electric Fund; CEQA Status: Categorically Exempt Under CEQA Guidelines Section 15301. DRAFT ACTION MINUTES Page 3 of 6 City Council Meeting Draft Action Minutes: 08/10/2026 12. Authorization to Execute Amendment to Legal Services Contract S25194587 with Atkinson Andelson Loya Ruud & Romo to Increase Amount by $100,000 for Total Not-to- Exceed Amount of $285,000; CEQA Status – Not a Project. 13. Approval of Amendment No. 1 to Contract No. C24189086 with Carollo Engineers, Inc., to Increase the Contract Amount by $551,755 for a Revised Total Not-to-Exceed Amount of $3,294,529, and to Extend the Contract Term by Six Months through December 2027, for the Long Range Facilities Plan Update for the Regional Water Quality Control Plant (WQ-19002); CEQA Status – Not a Project 14. Approval of Contract Amendment No. 1 to Contract No. C25191297 with Kittelson & Associates to Extend the Term through September 9, 2028, and Update the Scope of Services and Schedule of Rates for the South Palo Alto Bike/Ped Connectivity Project (Southern Palo Alto Bicycle and Pedestrian Railroad Crossing Study), with No Increase to the Previously Approved Not-to-Exceed Compensation; CEQA Status – Categorically Exempt 15. SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Section 18.18.120 of Title 18 (Zoning) of the Palo Alto Municipal Code to Allow Greater Flexibility for Noncomplying Facilities in the Commercial Downtown District (FIRST READING: June 15, 2026; PASSED: 7-0) 16. SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Various Chapters of Title 18 (Zoning) and Chapter 16.59 (Citywide Transportation Impact Fee of the Palo Alto Municipal Code, and the Zoning Map, to Implement Retail Vitality Measures (FIRST READING: June 15, 2026; PASSED: 7-0) 17. SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 12.32 (Water Use Regulations) of the Palo Alto Municipal Code to Incorporate Additional Water Use Regulations (FIRST READING: June 8, 2026; PASSED: 7-0) 18. SECOND READING: Ordinance of the Council of the City of Palo Alto Amending the College Terrace Residential Parking Program (RPP) at PAMC Section 10.46.060 to Remove Fixed Permit Terms, Sale and Grace Periods (FIRST READING: June 15, 2026; PASSED: 7-0) City Manager Comments Ed Shikada, City Manager DRAFT ACTION MINUTES Page 4 of 6 City Council Meeting Draft Action Minutes: 08/10/2026 Action Items 19. PUBLIC HEARING: Consideration of Objections for Weed Abatement Assessments; and Adoption of Resolution Confirming the Weed Abatement Report and Ordering Abatement Costs to be a Special Assessment on the Properties Specified in the Report; CEQA status – categorically exempt. Councilmember Lu, Mayor Veenker, and City Manager Ed Shikada recused from Stanford- related portions of the item. MOTION: Councilmember Burt moved, seconded by Councilmember Lythcott-Haims to: 1. Hold a public hearing to hear and consider objections from affected property owners of proposed assessments related to completed weed abatement work at 3500 Deer Creek Rd., and 2. Adopt a resolution confirming the report and ordering abatement costs to be a special assessment on the 3500 Deer Creek Rd. property specified in the report (Attachment A) MOTION PASSED: 5-0, Lu, Veenker Recused MOTION: Vice Mayor Stone moved, seconded by Councilmember Lauing to: 1. Hold a public hearing to hear and consider objections from affected property owners of proposed assessments related to completed weed abatement work, and 2. Adopt a resolution confirming the report and ordering abatement costs to be a special assessment on the properties specified in the report (Attachment A) MOTION PASSED: 7-0 20. Approval to Proceed with Final Design for the Permanent Installation of the Crescent Park Traffic Calming Project including a Bulb-out on Southwood Drive and East Crescent Drive; CEQA status – categorically exempt. MOTION: Councilmember Burt moved, seconded by Councilmember Lythcott-Haims to approve the final concept design and proceed with Option 1: Permanent Traffic Calming, which includes the permanent installation of the bulb-out at Southwood Drive and East Crescent Drive as part of the Crescent Park Traffic Calming Project with the modification that the bulb-out at Crescent and Southwood be reduced in size to the minimum necessary to support the turning radius. DRAFT ACTION MINUTES Page 5 of 6 City Council Meeting Draft Action Minutes: 08/10/2026 MOTION PASSED: 5-2, Lauing, Reckdahl no 21. Adoption of a Resolution Authorizing the Borrowing of Funds on an Interim Basis for Improvements to the City's Regional Water Quality Control Plant and Authorizing the Execution and Delivery of a Revolving Credit Agreement, Fee Letter and Related Note; CEQA Status - Not a Project MOTION: Mayor Veenker moved, seconded by Vice Mayor Stone to adopt the attached resolution (Attachment A) authorizing the borrowing of funds on an interim basis for improvements to the City's Regional Water Quality Control Plant and authorize the execution and delivery of a Revolving Credit Agreement and related Note for a total not to exceed $31 million for five years and a Fee Letter. MOTION PASSED: 7-0 22. Adoption of a Resolution to Reduce the Membership of the Stormwater Management Oversight Committee and Direction Related to an Amendment to the Palo Alto Municipal Code to Streamline the Functions of the Historic Resources Board; CEQA Status - Not a Project MOTION: Council Member Burt moved, seconded by Mayor Veenker to: 1. Adopt a Resolution to reduce the membership of the Stormwater Management Oversight Committee (SWMOC) from seven (7) members to five (5) members. 2. Direct staff to receive input on the proposed changes from the Historic Resources Board (HRB), along with staff input for future Council consideration. Direct staff to explore what other jurisdictions have done relating to the HRB concerns. Return to Council with an evaluation of relaxing term limits for the HRB and SWMOC. MOTION PASSED: 7-0 AA1. Removal of Planning and Transportation Commissioner Forest Olaf Peterson Item Removed Off Agenda Agenda Item Number AA1 not heard. Virtual Public Comment DRAFT ACTION MINUTES Page 6 of 6 City Council Meeting Draft Action Minutes: 08/10/2026 Adjournment: The meeting was adjourned at 9:10 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.