HomeMy WebLinkAboutStaff Report 2607-6588CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, August 17, 2026
Council Chambers & Hybrid
5:30 PM
Agenda Item
B.Boards, Commissions, and Committees 2026 Mid-Year Attendance Report; CEQA Status -
Not a Project
City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: City Clerk
Meeting Date: August 17, 2026
Report #:2607-6588
TITLE
Boards, Commissions, and Committees 2026 Mid-Year Attendance Report; CEQA Status - Not a
Project
RECOMMENDATION
This is an informational report, and no action is recommended.
BACKGROUND
The Boards, Commissions, and Committees (BCC) Handbook specifies that a compilation of
attendance will be submitted to the City Clerk and presented to City Council at least annually
listing absences for all members. The Handbook emphasizes the significance of consistent
attendance and outlines the policies surrounding absences. Regular attendance by all members
is essential to ensure collaborative and efficient public participation. Members are expected to
make every effort to attend all scheduled meetings. Should a member be absent from more
than one-third of the BCC meetings within a calendar year, their absences will be reported to
the City Council, which could result in a removal.
ANALYSIS
Staff has collaborated with the assigned administrative support to compile a report detailing
the attendance and absences of the members and commissioners. The report reflects the
numbers of absences, remote attendance, and total of meetings attended from January
through June 2026, as well as percentage of missed meetings. Commissioners who joined mid-
year or finished their terms during the reported period are indicated with an “X.” The purpose
of this Mid-Year Attendance Report is to maintain transparency and determine if BCC members
are on track with adhering to attendance requirements. Staff acknowledge that three BCC
members between the Historic Resources Board and the Human Relations Commission have
exceeded the attendance requirements, however, do not expect this to be indicative of future
attendance nor elevated to a level of concern.
ATTACHMENTS
Attachment A: 2026 Mid-Year Attendance Report of Boards, Commissions, and Committees
APPROVED BY:
Architectural Review Board Mousam Adcock Yingxi Chen David Hirsch Marton Jojarth Kendra Rosenberg
1/1/2026 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
1/15/2026 Absent In Person Absent In Person In Person
2/5/2026 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
2/19/2026 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
3/5/2026 In Person In Person In Person In Person In Person
3/19/2026 In Person In Person In Person In Person In Person
4/2/2026 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
4/16/2026 In Person In Person In Person In Person Absent
5/7/2026 In Person In Person In Person Absent In Person
5/21/2026 In Person In Person In Person In Person In Person
6/4/2026 In Person Absent In Person In Person In Person
6/18/2026 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
Meetings Attended In-Person 6 6 6 6 6
Meetings Attended Remote (Just
Cause)0 0 0 0 0
Meetings Attended Remote
(Standard Brown Act)0 0 0 0 0
Total Meetings Attended 6 6 6 6 6
Total Meeting Absent 1 1 1 1 1
Percentage of Meetings Absent 14.29%14.29%14.29%14.29%14.29%
Historic Resources Board Alisa Eagleston-
Cieslewicz Christian Pease Samantha Rohman Geddes Ulinskas Caroline Willis
1/8/2026 In Person In Person In Person In Person In Person
2/12/2026 In Person In Person Absent In Person In Person
3/12/2026 In Person In Person Absent In Person In Person
4/9/2026 In Person X In Person In Person In Person
5/14/2026 Meeting Canceled X Meeting Canceled Meeting Canceled Meeting Canceled
6/11/2026 In Person X In Person In Person In Person
Meetings Attended In-Person 5 3 3 5 5
Meetings Attended Remote (Just
Cause)0 0 0 0 0
Meetings Attended Remote
(Standard Brown Act)0 0 0 0 0
Total Meetings Attended 5 3 3 5 5
Total Meeting Absent 0 0 2 0 0
Percentage of Meetings Absent 0.00%0.00%40.00%0.00%0.00%
2026 Mid-Year Attendance Report of Boards, Commissions, and Committees
Human Relations Commission Salwa Ansari Donald Barr Katie Causey Amy Hsieh Sridhar Karnam Michelle Kraus Raizel Rosenberg Mary Kate Stimmler
1/8/2026 In Person In Person In Person In Person In Person In Person X Absent
2/12/2026 In Person In Person Absent In Person In Person In Person X Absent
3/12/2026 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X Meeting Canceled
3/17/2026 In Person In Person In Person In Person Absent In Person X In Person
4/9/2026 In Person In Person In Person X Absent In Person In Person Absent
5/14/2026 In Person In Person In Person X In Person In Person In Person In Person
6/11/2026 Remote (Just Cause)In Person In Person X In Person In Person In Person In Person
Meetings Attended In-Person 5 6 5 3 4 6 3 3
Meetings Attended Remote (Just
Cause)1 0 0 0 0 0 0 0
Meetings Attended Remote
(Standard Brown Act)0 0 0 0 0 0 0 0
Total Meetings Attended 6 6 5 3 4 6 3 3
Total Meeting Absent 0 0 1 0 2 0 0 3
Percentage of Meetings Absent 0.00%0.00%16.67%0.00%33.33%0.00%0.00%50.00%
Parks & Recreation Commission Nellis Freeman Bing Wei Amanda Brown Vadim Axelrod Yudy Deng Roger Smith Shani Kleinhaus
1/27/2026 In Person In Person In Person In Person In Person In Person In Person
2/13/2026 In Person In Person In Person In Person In Person In Person In Person
2/24/2026 In Person In Person In Person In Person In Person In Person In Person
3/24/2026 In Person In Person Absent In Person In Person In Person In Person
4/28/2026 In Person In Person In Person In Person In Person In Person In Person
5/26/2026 In Person In Person In Person In Person In Person In Person In Person
6/23/2026 In Person Absent Absent In Person In Person In Person In Person
Meetings Attended In-Person 7 6 5 7 7 7 7
Meetings Attended Remote (Just
Cause)0 0 0 0 0 0 0
Meetings Attended Remote
(Standard Brown Act)0 0 0 0 0 0 0
Total Meetings Attended 7 6 5 7 7 7 7
Total Meeting Absent 0 1 2 0 0 0 0
Percentage of Meetings Absent 0.00%14.29%28.57%0.00%0.00%0.00%0.00%
Public Art Commission Hsinya Shen Harriet Stern Robin Mullery Anjana Joshi Tara de la Garza Amber Smith Simon Tran
1/15/2026 In Person In Person In Person Absent In Person In Person In Person
2/10/2026 Retreat In Person In Person In Person In Person In Person In Person In Person
2/12/2026 In Person In Person In Person In Person In Person In Person In Person
3/19/2026 In Person In Person In Person In Person In Person In Person In Person
4/16/2026 In Person Absent In Person In Person In Person In Person In Person
5/21/2026 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
6/18/2026 In Person In Person In Person In Person In Person In Person In Person
Meetings Attended In-Person 6 5 6 5 6 6 6
Meetings Attended Remote (Just
Cause)0 0 0 0 0 0 0
Meetings Attended Remote
(Standard Brown Act)0 0 0 0 0 0 0
Total Meetings Attended 6 5 6 5 6 6 6
Total Meeting Absent 0 1 0 1 0 0 0
Percentage of Meetings Absent 0.00%16.67%0.00%16.67%0.00%0.00%0.00%
Planning & Transportation
Commission Allen Akin Bryna Chang Bart Hechtman Todd James Kevin Ji Forest Peterson Cari Templeton
1/14/2026 In Person In Person In Person In Person In Person In Person In Person
1/28/2026 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
2/11/2026 In Person In Person In Person Absent In Person In Person In Person
2/25/2026 In Person Absent In Person In Person In Person In Person In Person
3/11/2026 In Person In Person In Person Absent Absent In Person In Person
3/25/2026 In Person In Person In Person In Person In Person In Person In Person
4/8/2026 In Person
Remote (Standard
Brown Act)In Person Absent In Person Remote (Just Cause)Absent
4/29/2026 In Person In Person In Person In Person In Person In Person In Person
5/13/2026 In Person In Person Absent In Person In Person In Person In Person
5/27/2026 In Person In Person Absent In Person In Person In Person In Person
6/10/2026 In Person In Person Absent In Person In Person In Person In Person
6/24/2026 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
Meetings Attended In-Person 10 8 7 7 9 9 9
Meetings Attended Remote (Just
Cause)0 0 0 0 0 1 0
Meetings Attended Remote
(Standard Brown Act)0 1 0 0 0 0 0
Total Meetings Attended 10 9 7 7 9 10 9
Total Meeting Absent 0 1 3 3 1 0 1
Percentage of Meetings Absent 0.00%10.00%30.00%30.00%10.00%0.00%10.00%
Stormwater Management
Oversight Committee Hal Mickelson Catherine Perman Ambika Pajjuri Kevin Mayer Gregory Bennett Ron Owes (Vacant Position)
4/13/2026 In Person In Person In Person In Person Remote (Just Cause)In Person
Meetings Attended In-Person 1 1 1 1 0 1
Meetings Attended Remote (Just
Cause)0 0 0 0 1 0
Meetings Attended Remote
(Standard Brown Act)0 0 0 0 0 0
Total Meetings Attended 1 1 1 1 1 1
Total Meeting Absent 0 0 0 0 0 0
Percentage of Meetings Absent 0.00%0.00%0.00%0.00%0.00%0.00%
Utilities Advisory Commission Rachel Croft Utsav Gupta Meagan Mauter Phil Metz Robert Phillips Greg Scharff Chris Tucher
1/7/2026 In Person In Person In Person In Person In Person In Person In Person
2/4/2026 In Person In Person In Person In Person In Person In Person In Person
3/4/2026 In Person In Person In Person In Person In Person In Person In Person
3/31/2026 In Person In Person In Person In Person In Person In Person In Person
5/6/2026 In Person In Person In Person In Person In Person Remote (Just Cause)In Person
6/3/2026 In Person Absent In Person In Person Remote (Just Cause)Absent In Person
Meetings Attended In-Person 6 5 6 6 5 4 6
Meetings Attended Remote (Just
Cause)0 0 0 0 1 1 0
Meetings Attended Remote
(Standard Brown Act)0 0 0 0 0 0 0
Total Meetings Attended 6 5 6 6 6 5 6
Total Meeting Absent 0 1 0 0 0 1 0
Percentage of Meetings Absent 0.00%16.67%0.00%0.00%0.00%16.67%0.00%