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Home My WebLink AboutStaff Report 2607-6525CITY OF PALO ALTO CITY COUNCIL Special Meeting Monday, August 10, 2026 Council Chambers & Hybrid 5:30 PM Agenda Item 12.Authorization to Execute Amendment to Legal Services Contract S25194587 with Atkinson Andelson Loya Ruud & Romo to Increase Amount by $100,000 for Total Not-to- Exceed Amount of $285,000; CEQA Status – Not a Project. City Council Staff Report From: City Attorney Report Type: CONSENT CALENDAR Lead Department: City Attorney Meeting Date: August 10, 2026 Report #:2607-6525 TITLE Authorization to Execute Amendment to Legal Services Contract S25194587 with Atkinson Andelson Loya Ruud & Romo to Increase Amount by $100,000 for Total Not-to-Exceed Amount of $285,000; CEQA Status – Not a Project. RECOMMENDATION Authorize the City Attorney or designee to amend the contract for litigation defense services with the law firm of Atkinson Andelson Loya Ruud & Romo (Contract S25194587) to increase the contract amount by $100,000 for a total not-to-exceed amount of $285,000. BACKGROUND/ANALYSIS Atkinson Andelson Loya Ruud & Romo is a law firm representing cities in a variety of areas, including an emphasis in employment and labor matters. In March 2025, the City entered into a three-year agreement (S25194587) in the amount of $85,000 with Atkinson Andelson Loya Ruud & Romo for litigation defense services in Government Claim No. C25-0059 filed by Thomas Haxton and related litigation. In September 2025, an amendment was authorized to add $100,000 for continuing litigation defense1. Staff now seeks authority to increase the contract amount by an additional $100,000 which will bring the new not to exceed amount to $285,000. Litigation is continuing in the Haxton matter. Legal service contracts are exempt from solicitation requirements per Section 2.30.360(g) of the Municipal Code. FISCAL/RESOURCE IMPACT Funding for this amendment is within existing appropriations adopted in the City Attorney’s Office as part of the FY 2027 Adopted Operating Budget. 1 City Council, September 29, 2025, Item 2507-5011 https://cityofpaloalto.primegov.com/viewer/preview?id=0&type=8&uid=75d1d024-f9ab-46cf-a6fe-11ce6a102b55 STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW APPROVED BY: