HomeMy WebLinkAboutStaff Report 2607-6524CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, August 10, 2026
Council Chambers & Hybrid
5:30 PM
Agenda Item
9.Approval of Purchase Order with JAM Services, Inc. for the purchase of Traffic Signal
Network Switches for a Total Not-To-Exceed Amount of $714,639 for 2 years; and
amendment of the FY 2027 Budget in the Capital Improvement Fund. CEQA Status –
Categorically Exempt (CEQA Guidelines section 15301).
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Transportation
Meeting Date: August 10, 2026
Report #:2607-6524
TITLE
Approval of Purchase Order with JAM Services, Inc. for the purchase of Traffic Signal Network
Switches for a Total Not-To-Exceed Amount of $714,639 for 2 years; and amendment of the FY
2027 Budget in the Capital Improvement Fund. CEQA Status – Categorically Exempt (CEQA
Guidelines section 15301).
RECOMMENDATION
Staff recommends that City Council:
1. Approve and authorize the City Manager or designee execute a Purchase Order with
JAM Services, Inc. to procure traffic signal network switches and associated hardware
for a total not-to-exceed amount of $714,639 (Attachment A).
2. Amend the Fiscal Year Budget Appropriation for the Capital Improvement Fund
(requires a 2/3 vote) to:
a. Increase the Traffic Signal Cabinet Upgrades project (TR-27005) in the amount of
$220,000;
b. Decrease the Traffic Signal and Intelligent Transportation Systems project (PL-
05030) in the amount of $220,000;
c. Increase revenue from Other Agencies (2016 Measure B Local Streets and Roads
(LSR)) in TR-27005 in the amount of $220,000; and
d. Decrease revenue from Other Agencies (2016 Measure B Local Streets and Roads
(LSR)) in PL-05030 in the amount of $220,000.
BACKGROUND
On November 13, 2017, City Council adopted the 2030 Comprehensive Plan, which directed
staff to use appropriate technology to improve circulation safety in the City (Policy T6.7) and
improve efficiency and effectiveness (Policy S1-9.1). In this context, staff identified a need to
replace existing traffic signal network switches due to their age and industry best practices.
Staff developed needs and requirements for replacing existing traffic signal and core switches
and released an RFQ with detailed specifications and requirements that would satisfy existing
requirements as well as allow for growth to accommodate developing ITS and network
communications needs that may develop in the near future (approximately ten to 15 years).
City Staff (Office of Transportation and Electric Utilities) maintains and operates 102 signalized
intersections throughout the City, including one on the Stanford University campus, through a
centralized traffic management system. At each individual traffic signal, a traffic signal cabinet
contains necessary hardware essential to its operations, including a network switch which
allows communications and operational management via a centralized traffic signal
management system server. Network switches currently in use were procured in 2014 as part
of complete citywide traffic signal controller and management system overhaul. Based on
industry best practices as well as recommendations from the City’s Information and Technology
Department, network switches should be replaced every six to 12 years, and thus the City’s
Office of Transportation and Electric Utilities Department began development of a replacement
plan in 2025 to replace all traffic signal related switches.
ANALYSIS
105 Traffic Signal Edge Switches, including power supplies, which provide connection
between the traffic signal controllers and the City’s fiber optic communications network
Three (3) Core Switches, which connect the fiber optic communications network for the
traffic signals to the centralized traffic management system servers and staff terminals
210 SFP (small form-factor pluggable) Transceivers, which are pluggable network
interface modules used to connect fiber strands to the network switch ports to transmit
and receive data related to the City‘s traffic signal operations
FISCAL/RESOURCE IMPACT
STAKEHOLDER ENGAGEMENT
ENVIRONMENTAL REVIEW
ATTACHMENTS
APPROVED BY: