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City of Palo Alto
City Manager's Report 7
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT:
AGENDA DATE: NOVEMBER ZO, 1995 CMR:487:95
SUBJECf: Poliee Substatioo at "entura School Site -Budget Ameadm.ot
OrdinaDN
REOUEST
Polia staff would liJ<e 10 enhance community policing efforts in the Ventura neighbochood by
opening. police subswioo at the Ventura S<:hooI site. This report reqnests Council approVlll
oCtile attached Budget Amendment Ordinance in the amount of $21,500 10 cover start-up costs
uS<Xiated with the ~g oC the substation.
RECOMMENDATIONS
Staff recommends that Council approve the attached Budget Amendment Ordirumce 10 cover
the costs n<eded fOr equipment and minor improvements to the facility that are connected with
the opening oC & Police Department substation at the Ventura School site.
POLICY IMPLICATIONS
The opening oC. substation repre5al1S an increased 1e;..,1 oC scnice for the community.
EXECUllVES~RY
The PoIi<:e Department proposes 10 ope1I & substation a[ the Ventura School site. The
suhstation, a COIIverled classroom, would be used by officers assigned 10 the south end oCloWll
as a place to write reports, interview "itnessesfvictirns, make telephone caIls, etc. ~' use
oCthe substation would occur on an as needed basis, 24 hours & dEj. Staff intends OIl having
the substation ope1I fOr &cce, s by members of the public .fleast two hours • day, five days •
week. Volunreers and/or Community Scrvi<e Officers would staff the substation during these
hoots. While the specific hours of operation have yeflo be detennined, staff plans on setting
the how-< based upon the needs of the community members in the area and the availability oC
volunteetIstaff1ime. A!. ." ex=ple, the substation may be Dp<1l on Mondays frOO\ 10 a.m. to
12Il00II; Tuesdays from 12 noon Ie 2 p.m.; Wednesdays from S p.m. 10 1 p.m.; elC.
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The subs!a!ioo ,,'ouId also be llSed ro. wrious meetings involving Police Department personnel
, and/or community memben,
The nricd .... s of the substation would iDcreiSe the \wbility of Police personnel in the
neighborhood and provide an opportunity for officers L'ld neighbors to becooIe beller
acquainted..
Memben of the neigbborbood have been consulted and are veri supportive about the proposal,
Discussioos have also been held ",ith representatives from Palo Alto Child Care Co<poratioo,
the eurrentlessee of the school sire, They are also supportive of the substation and would
pee>ide the use of the space without charge. In relwll,. City staff proposes 10 tnake minor
improvements 10 the facility. Funds •• sodared with the", repairs are in<:luded in the BAO
Ieq1ICSI. Tbcfe would rot be lIlY exterio< cbanges 10 the facility with the exception of signage.
Po:nding Council approval of the BAO. staff L'lticipa:u opening the substation during lanwuy
1996.
FISCAL IMPACT
FWlds in the amount of $21,500 are needed 10 <:over start-up C<>sts of furniture. computer
equipmc:nt, phone lines, • security system, carpel. and other improvements ro. the space itself
Ar.achmenI A details the itemized costs. Oogoing costs. including phone lines and "'curiIy
sys1em monitoring, are estimoted 10 be about $500 per year .. -.I would be in<:luded in the Poli<:e
Depamnent', proposed 1996-98 budget
L'ffIRONMENT AL ASSESSMENT
This project is exempt from the provisions of the California Enviromnen!lll Quality Act
pursuanllo Article 19. Section I S3<) 1.
AITACHMElliTS
Attachment A: Start-up Cost Breakdown
Budget Amendment Oodinance
PREPARED BY: Lynne Johnson, ksistanl Pofice Chief
CMII.:417;95 .... loll
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ATIACHMENT A
STAAT liP COST BREAKDOWN
Fumirure $6.300
Computer Equipment 1.500
Calpel 3,500
Blinds· 1,600
CcillngFSD 300
s.a.rity System 89()
(mstaIIa!ion l!r. 6 monthly charges)
Ph~Lines g9()
Signs 500
Tolal S 21.480
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OF.DlNANCE NO.
ORDIW.scE OP T"rlE COUNCIL 0 .. THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 1995-96
TO PROVIDE AN ADDITIONAL ~~PROPRIATION
FOR THE ESTASLISHMEN7 OF A POLICE SUBSTATION
WHEREAS ... pursuant to tbe p-rovisions of Section 12 of Article
III of the Charter of the City of Palo Alto ... the council on June
19. 1995 ~id adopt a budget for fiscal year 1995-96; a.~
WHEREAS. the Police Department wishes to establish a
substation ~t the old Ventura School site to further senre and
protect the community at an e~cted cost of $21.500. and
WHEREAS .. the substation would be used toy officers assigned to
the ~th end of t.he City to conduct police-related activities,
such as report writing.. interviewing .... itnesses and victims ..
tele,phoce contacts .. and community meetings; and
WHEREAS, the Palo Alto Community Child Care ~tbe current
lessee of tbe school site} is supportive of t.he substation and
would provide use of the space without charge; and
W"AEREAS. in return~ staff p,roposes to make Jninor repairs t.o
the facility.
NOW .... THEREFORE, the Council of tbe City of Palo Alto does
ORDAIN as follows:
SECTION 1. The sum of Twenty One Thousand Five Hundred
Dollars ($21 ... so'en is hereby a.ppropriated to non-salary expenses in
the PrCM1ctive i'olicing Services Functional Area in the Police
Department. and the Budget Stabil ization Reserve is correspondingly
reduced.
SECTIQN 2. This transaction will reduce the Budget
Stabilization Reserve from $12,059,907 to $12.038,407.
SECTION 3. As specified in Section 2.28.0BOCal of the Palo
Alt.o Municipal Code, a two-thirds vote of the City Council is
required to a~ this ordinance.
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SECTION .~ The Council of th~ City of Palo Alto hereby finds
that the anactment of this o~dinance is cot a project under the
C.alifornia EnvirOfl.1nenta1 QuAlity Act and.. therefore.. no
environmEntal impact assessment is neceS$ary.
SECTION 5.
Jninicipal Code ..
adoption.
AYES,
NOES:
ABSTENTIONS:
ABSENT,
ATTEST,
City Clerk
As provided in Section 2.04.350 of the Palo Alto
this ordinance shall become effective upon
APPROVED:
Mayor
APPROVED AS TO FORM: City ManClger
Senior Asst. City Attorney Deputy City Manager
Police Chief
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