HomeMy WebLinkAbout0480.095! ®
Cily of Palo Alto
City Manager's Report
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: PRblie Warks
ACENDA DATE: Nonmber 13,1995 CMR: 48l1:95
SUBJECT: A .. ard of Con.truction Contract .nd Amend menl 10 Can.ultaa.
Agreemea! for Remodeling the Main library for Amenuns with
Disabilities Ad Improvements, Building lateriors, CIP 19309
REOlJES[
As pan oCthe Americans with Disabilities Act (ADA) Compliance CIP 19309, the rcstrooms,
doors, and counter oC the Main Library will be remodeled to comply with ADA regulations.
Coonctl is requested to award a constructioo contract for remodeling the Main Library 10 the
lowest 'e1<pOIlSibl. bidder, and approve an amendment to an existing consultant agreement for
related coostructicn administratioo services.
RECOMMENDATIONS
Staff recommends that Council;
}. Award. construction COIltract 10 Admood Construction Inc. in the amount oC$92,800 for
the remodeling oC the Main Library at 1213 Newell Road.
2. Au>JlOrize the Cily Manager or her designee to negotiate and execute one or more cbange
order.! \0 the contract for related but unforeseen work ... -;11> Admond Coostnl<:tioo Inc, the
1otal2IllOOIll oCwhiclJ shaD no! exceed SI2,m.
3. Amend the consultant agreement with CSS Associates, Architects \0 iJ>!:lude an additional
$11,400 for COflSI.-uction stage servke, for the remodeling the Main Library.
... Authocize the Cily Manager (){ her designee to negotiate and execute one or more change
orders 10 the consultant agreement with CSS Associates, Architects, the Iotal amount of
change orders which sball no( exceed $1,700.
POUey IMfLlCA],IONS
Approval oC thls action does no( represent any change 10 existing policies. Approval oC this
recommend.tioo is consistent with the ADA Transition Plan adopted by Council in 1992,
CMR:144:92.
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EXECUTIVE SUMMARY
M pa.'1 of the Americans .. ith Disabilities Act Cornpliarn:e C1P, 0 construction contract was
p<epared 10 remodel the Main Library. Plans and spedJicatioos were ,fIstributed 10 14 general
circulation exchanges on October 2, 1995, and a proje<.-t information sheet was sent 10 24
contractors on October 2, 1995. FOUI1een con!raclo<s picked up plans and specifications price
Ie the bid opening. Bids were received from len contraclo<s on October 31, 1995, as listed on
the attacl-.ed SU!!1IlW)' (Attachmenl A). Staffbas =iewed an bids submitted and recommends
!hat the bid oC$92,800 submitted by Admond Construction Inc, be determined b) Council 10
be the lowest responsible bid and Lial the contract be awarded accordingly. The base bid from
Admood ConstnIction Inc. is U9,800; the add alternate bid is 53,000. Bids ranged from a high
of $ 170,2 12 10 o low bid oC 585,675. Tbe low bid was deemed non ~iYe, beause the
eontraclor is _licensed 10 perform the work. The accepted low bid is O.S percent below the
Engineer's estimate of $93,300. Th. b;d<!ing period "'as four weeks and was adeqllate based
on the size and complexity of the project and the number of bids which were received.
Staff is recommending a contingency oC 20 percent as compared 10 the tjpical 10 10 15 percent
roatingency on p!"ojects invoh:ing new construction. This amount is being recommended to
cover the cost oC related but unforeseen work which is typically discovered during remodeling
in existing buil<fmgs. The IOllowing faclo<s were taken into account in recommeoomg the N
percent contingency:
• Asbest05 is known 10 exist in the building, T estillg has been done on selected portions of
the buil<fmg as part oC the due diligence eflOrts. Every surface and subsurface was not
lested as this would be cost prohibitive and very disruptive. There exists the p05sibility
of discovering more asbestos during demolition.
• Public access must be maintained to the main stacks area and the staff area must be
maintained during construction. Unforeseen access problems encountered after • period
oCnsage may require an a<fJUSlmenl in the contractor's work schedules, priorities and wad
hours in o<der 10 ensure the safety oCthe public and the staff.
• This is arelatively .small proj",-'1 MUch cannot take advanlage of economies of scale. F O£
example, if the security device at the exit is replaced, it will cost $4,000 which is half of
a 10 percelll contingency based on the Engineer's estimate.
Remodeling will consist of the demolition of the three existing restrooms and parts of the
surrounding rooms, constructing lOur new restrooms, modifying the main enlI'al1« and patio
doors, and lowering part of the service counter oC the Main Library 10 comply with the
requirements of the Americans with Disabilities Act. Lowering of. portion of the reference
counter is "" add-ahernate. This work is scheduled 10 begin in early Deeember.
A Federal LiOCaty Services and Construction Ac~ rltle IT granl was obtained to finance
improvements 10 the Main LiOCaty. The granl is being administered by the Slate, which
requires !hat the project be rC\iewed by the State Librarian and the Office oC the State Architect
and be bid using prevailing wag ... Because c(.hese special provisions, 1."" Main library
remodeling ",ill be done separatelJ. from the other t>uiJd"mg intenon whi~h need to be
remodeled 10 conform 10 ADA requirements. The remaining improvemen15 wiU be completed
al I !ater dale.
In lanumy 1995, Council approved an agreemen1 "'ith CSS Architects fur $50,34310 design 1/'..:
Main Library i/!lproveinents and 10 develop the scope of wod, fur the remain<k't of ADA
improvements 10 other City build"mg interion (CMR:112:(5). The attached A=ndment "
increases the amount oC fun<fing by $IJ ,345 fur construction slage services for the Maio
Library. The scope of these services includes:
• Making periodic site visits.
• Attending weekly construction meetings.
• R",iewing shq> drzwings, requests for information, change or<k'fS and pay requests.
• Coordinating between sub-consu1tants.
Staffwt1! return 10 Couneil next year fur approval oCthe scope oCwod and design services for
the remainder oClb. ADA ;mp<ovemen151o the intenon oCCiIy buiJdings.
FISCAL IMPACT
Funds fur the contract are included in ADA Improvements, Building lnterion, CIP 19309.
ENVIRONMENTAL M\SfSSMENJ
The project is exempe limn \he Califomia Environmental Quality Act (CEQA) under Section
1531)1 oCth. CEQA Guidelines
ATIACHMENTS
A-Bid Summary
B-Construction Cootract Pages
e-Corumltanl Amendment' I
PREPARED BY: George Bagdon, Assistant Director oCPub!ic Works
DEPARTMENT HEAD REVIEW: £~~-GLENN S. RO,t=lHb
clOroCl'ubfi W I<s
CITY MANAGER APPROVAL:
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ADACOMPL~CEPROG~~
MAIN LIDRARY IMPROVEMENTS
BID SUMMARY
AEVISFD
Bid Dale: October 31 ) 99$
ADD
CONTRACTOR'S NAME BASE BID ALTERNAlE
EngineeI's Estimate $88.300 $5,()C()
A & A Construetiolf • $8],575 S3,lOO
Admond Construction, Inc. 589,800 $3,()C()
P & A Construction Co. $106,000 $3.()C()
GraneIli Construction Co. S 131,25 1 $6,643
D. L. Faile Constructivit Co. 5134.900 S3,()C()
liverpool Construction. Inc. S138,600 SI,400
lim Duffy Construction 5141,610 $2,483
l P. G. Bm1ders, Inc. $141,650 $3,800
John Plane Construction Co. $154,995 $3,135
Rushford Constructioo Co. $161,517 52,635
• . A a: A Construction was d,squaliJied due 10 • ticensing irnguIarity.
TOTAL
BID
$93,300
$85,675
$92,800
SI09.()c()
5137,894
S137.900
SI40,()C()
5144,093
SI51,45O
$158,130
$170,212
FORMAL CONTRACT
CONTRACT
IPubro< WO<kl
SECTION 00500
This Contract. d.,ecS is entered iM,c b'i INS between \he City of Palo Alto~ •
chatterad cJty ItKS a ~nicipeI corporation of the State at C;mrrfGmia rCity" •• end AdfTrIlnct eon.tructfon m.,
• Clifiomll ~ ..
FCI and' in ~ratio." of the CO'olenants, krms, and cord"rtipn.s rthe ;N'Py[sions, of this Contract. City and
Contractor f'1he pat1ies'"1 egree: .
1. .Iaa:D.-Tlis CcntrKt IhaI ccnrrcnce ind be b4~ndTng 001 the Pilrties Qn the Dire or EXecution of tt"is Contract.
,:"J;J sMA pPire on the cSIte of ;eeOtd'.tion of ~ NQ'6c:e of Substantial' Compll'tion. Of, ., nc IU(;~ np&, is
req.Brod tr be Bed, OI"! the 6ft "IMt final payment is madit hefl~uncSeT •• l'b!e~ 1J:I ttoe earlier te'lTiination of this
Contract.
2. Ge:neljl' SMP' pf Prcm ,nd Work CMtrltcto~ N1I furriish Tabof". sen/loCts. rnlteriaTs ;lind equipment in
connec.tion. with the eons"v."UC60n. of the Ploiect .ref tomp.'4rtJ" che Wolil; i1 accord'.ence with, 1M COV&n.aM$,
tem15 and cor6tions otitis Contract to the satisfaC1ion of City. The P;oj~ and Woric: is Qeneralfy de.scn"bed
as fallows::
3. Cpatract Don f!T?ecT:S This Contract shall eonS$t of me dOcumeNtS SI!'1. ftH"th below .. wllictl .ra on fi\e witll ".
City 0etI:: and are hereby ~ by refereoclt.. Fe. the purpo.~.s of construing. interpreting and I1l!solving
ineortSisten<:ies 'betv.!Mf'o and among \f\e iXUvl"slcns of lhi"s Corrtract. these dOOJ,rne.nts and the Pfovi$lo.ns
the~ Ire Mt fof1h in Ihe foJJowir"Sil cSeSCf!!nding crdet' of .PI'ec:edenc:e.
.. This Contract..
b. Notice Inviting Fonna! Sids.
e. "'olect Specificl1ions.
d. Orawings.
e. O\at'tge Orders.
f. Bicf.
g.. $u.pplemettt8ly Conditions.
"-GenettI Cond'"ltions.
i. StIIl'ldaot o.-.wings.nd SpetCificrticns l' 992).
j.. Cerl:ificate of Insurance. Perf{)r'TT1anc:e Bond". t..bof' a. Material, !Payment) Band'.
'k. .A.tfinn.a'dve Action Guidelir.e$ and Compliance Report.
t. omer Sp'cif ...... tblS. or part thereKlf. not elIpfessfy incor'PQralad in the Cnnuact Specifications oc!he
Stancla«l tnwitlvs er.d 5 ... 1_0,.. (19921-
m.. An" o'\her d'OCt.Iment not e:xpressfy mentioned herei'n whic:J! 'is issued' by City C)( ent.IIred into by the
parties.
CITY 01 PALO ALTO: PuMc Wori:.s/Utiities Fonrql C<J"tr~ Iw~_.Tl (.8/~ SECTJON 00500-1 0' S
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FORMAl COI'ITRACT SECT!ON 00500
4. CQmRtDgtjon. In considEtation of ConttKtor',s performance of its obligations hereu:"lder, City shar. pay to
ContnIetaf hi It'nOunt set foc'th i1 Contractot"s a.d in ICCOrdance w1th the p.-o\li.s;oos of this Contrac1 and upon
the rec. of written iwoic:es ard .n necessary supporting documentation within 1he time set fortll in the
ContrIct Specificetions and' the SUindar.l Dr.wings and $pecjf".tCatiOfls (19921. or, W no time is Jtated. within
Chirty 00 o.vs of the date 01 r8Cript of Contrac::t04'° • ..,.. ... oices.
S. 1na'XI:I. On or befora 1he Oat", of Ex6CUtion. CantraetOf sn.n cO-titn and maim.if\, the poficies ~ insurance
C<I" .... ;e duc:nbed in the Notice Inviting formal' Bid's on 1efms and' conditions II1"Id ... amounts I. lI'"""y be
tIIIQ\JirMd by the JUsk Manager. City shall not be obiigated to take out insura~ on Contractor', persoMf
property or the JI8fSI)I1III prcper:y of.ny pe18Qn performing tabof 01' servioes Of suPDtying matsrials Of I'qUipment
under 1M Froject. Contractor.shan fumish City with the nrtfficates of insurance and' with ori';iroaf
andor.semants affecti~ COllenrige r.equired lJl"der th,s Contract on 04' before the Oate of Exeeut1on. The
... tir""l1$...., encbse.-nenu: for each insurance poricy shoal! be signed by. perSOf'l who is authorized by that
'inIuter to twd cownoe in 1ts behalf. Proof of insurance shaJI be tnaJled 10 the Project Mlr'\II~ to the .ddress
.set forth i"I Section 15 of 'lhis Contr~
s. IndMrjfio Gon eontr.et« agees to protect,. defend, indemnif-,' and hold Crt)!. its Councl member's, officers..
emploYHs, ~ and representatives harmless from and against any and all cta·lms, demands. bbititie:s.
lcsas. deINges. costs, expenses. &!tns, penalties. .II.litS, or judgments,. arising, in whole 01''' part. directly or
indirec1fy, at atlr time from .nv qury 10 01' cfuth of persons Dr damage 10 pro~rty as I reM of the wlIiful'
IICt$ Of" negfigent acts or orri.s.sions of Contractor. 01' which I1Isr'h.s frem ContraC1~~ noneompeance with
any Law respecting the eooditiorl. use, CX:CIJ,Pation or sa~cty of the .~oject site, or aMy ~rt thereof, Of whit'"
.,"ises from Cont"actOf;'s fa'lwe 10 40 .I")vthi~ rlq.Jired under this Contract Of" fO( doing anything whicll
C0f!lT8ctOf' is requifwd not 10 do ul'\$er chis Contra~ Of" which IriseS from conduct for whicfl any t--w may
~ strict iabiIit"r' on Contractot in !he performance of or hli1ure to perform 1M pro\olisions of Ihi.s CClntrKt,.
except as may arise from the soTe willful acts or ~pent a~ or omission.s of City 1M' any of .its Counc:i
member.~ officer .. , ernp&oyee-s, IIg8nts or representatives. This indert'lMlCilI'6orI shall extend' to any and' an
Claims. cSemands. Of' liens ma6e or filed by reason of any wotk performed by ContrKtcr undM this Contract
at Inr lime cturirIg the term of INs Contract. Of arisirtg thereafter.
TD 1he ~ c.or.ractor 1riI use twu:anJous-materials ... connection with 1he executJon of 'its obrrgations under
."'" C_ Contractc. funher."....". _ to P'OtecI. incfemnjfy. hold horm! ... ond defOfld City, its C..,
Council members. Dfficers ancr trTIpIoY"S &om and against any and all cl.ai"m$, demands, bb!frnes, ~
daTeges. costs.. expenses.. liens, penaltie.s. s...its, or judgments Oty may Incur~ arising, in whore C)( in part. in
CCM ..... "1ion with 01" .S I rnult of Cantf1lctor'l wUIfuI acts Of" negligel'lt acts Of' omia$ons under this ContrKt.
urdet 1he Coe.pel ....... ~1 Response, Compensati<m and liItHTrty Act {42 U.S.C. f 19601-6975,
., .mencSedl; 1he Re.souree Conservetion and Recovery Act (42 U .S.C, • i 6901-t1992k. .1 'mencf&d',; the Tom
Substances ton't1of Act (15 \.I. S.C. U260T-l692, as arnandedl; the Carpentet-Pre.$ltoy-TlI1ner Hazudous
S. t til ... Account Act o-IealIfl 6: s.fety CocSe. '425300-25395 .. u amended}; the Hazardous Waste Control
lAw Oieatth l Safety Code .. I. 25;'cx)'25250.25 .. as-emen6edl; the Safe DrinkingW.ter lref Tode Enfor~nt
Act (Heatth a $.afety Co<Je .. U25249.5-2S249.13. IS amended); the Underground Storal)e Df Hazardous
Substances Act CHufttl 6: Sa:fety Code. 1125280-25299.', as amer.cfedl; Of under my other Iocat. state Of
federal law, It8tute or ordinance, Of at c:cmmotl :.::~.
,. en ic4ai qf E!j:+; Contract.:x-agrees to \'OluM.illn1y Issume any and alT risk of loss, cramaoe. 0( injury to the
pt~ of Contractor which mar occur in. 0"," or about the Project site at anr time and in any manner~
e)(ceptjng -..e'" loss .. iniury~ or damage as may be caused by the sele willful act or neglige,.. Ic:t or omissigp\
of City Of Iny of its Council members. off.car.s,. employees, agenu Of tlt9(It:oentatives.
CITY Dr PALO ALTO': PYbrlC WOrks,lVti~tieJ Formal C~tract rwMAZMA TJ iSl95) SECTION 00500-2 Df 8
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FORMAL CONTRACT SECnoN 00500
8. ~. The aceeptanct of en}' payment Of 9tff0fTT\ll'lC1l. 01 any part theteof. nil not operate as I wawer
by City of its tililfrts under chis Contract.. .A Wltver by City af .n~ bt'each of _IT;' PlI1 01 p'ovision of Chis
Contr.ct by ~Ot' nl not \)~r.te u • w,iver Ot' continuing 'IIIaNee of e.ny albsequent bl'eecl-. of the
... me Of' any other ,prDvtsion.. nor shaD any ev.notn Dr pt8C1k:1 which may ,rise between tf'Ie pardn WI the
ldii"iI:~'titW. :If.MY part 0( p70vision of this Contract be 'Construed to wahle Of W 1e$$8f1 the right: of City :a
irtsiI: tJPCf\ 1he J)III'formIInct of Contrac1a., strict ~ with the c:oltenantl, bW"."nI Ind' eoncfrtions of this.
Controct.
9. CoapIwpp wjtt! taws Contrec1Dr shall cOfr'dy with "law, rt(IW" foree Ol whic" ma., hereliltter be-... rO(c.
penairp,g 10 the Project and wort and this Contttet. with the requiremerlt of .ny bond or fir1I und'erwritJrt 01"
otheIr .,...,. body rI?W Of I'Ieruf'b.-constitu!.od'. wTd'1 any clsc::etionary ~c;ense or permit iaued' pursun to anr
La ... of any public .~ or officllli IS well ., with any provision of III rKOI"de1 documents ..tfecting 1he
ProjeI;t n. ~ n II'¥ lite r'8qJird by reason of 1he VSII Of ~nc:y of 1ht P:'ojee1: site, end with ,II La"",'.
pertliring to nonditerirriMtion and affirmativl' ~on in employment .I"'d huirdoul matirialJ;.
i O. .Ek:wI5 As. eonditjon ~ tQ City". obliS18til)n to pay compens.ation 10 Co-ntractDr. ,nd C)4"I Of bef0t'8tne
Dlt. Gf ExecU'lior\" Contr.ctof shal'! furntsh to W Project Millnagar 1he Bonds .s required' under tht Ncrtic,
lrwTting formaT Bids.
11. Rerwe'k1 .t"inc. encf Wmantiu;. In the supply of any materials and equipme;m and' the rendering of i2bor and
seNices du:ing the COlJISe and' lICOpe of the Project InC: Work.. ContractDf rept'egents and warrants::
•. NPJ matenalS rd IQJipment whicJI .".. be LIS8d' 6.JMg She course a:nd scope or the Proj8Ct It'd WOtk
shill be vested w, Contr1IC1of';
b. Anr rnat:eriels: .rd BCIJ'ipment 'W11tch shall bill!' used' during the CO!)(se and scope of the Proiect and Wort
shall be ~ tnd' fit ttl be used ftI' tfJe p.ank;:ulaf pur'pose fO( wh9ch t1le matlUia!s "1'1 requited;
c. Arrt r.bor rd een.ices: ~ ard meteriIIs and eQUipment UAd or employed dUring tf\e course _nd
_ of ... "'*'" on<! WOII< _ be he of _ n """"""'" f.,. period of one (1) ..... after
the recordation of the Notice of SubstiI"lWl ~on. Mk i no such notiCe is ~recf tc 'be fiedk
on tt.e lSate h'!. fina1 ~nt is made 'hereunder.
d.. Any rnen.Ifacturer'. ~rT'nty obtained by ContrKtOl" shal ~ obtained Q( shal be d.emed obtIIirladi
by ContrIctor fot .. net in W-.a If of City.
e. Ant ~ M..Ibnithtd by ConUactor prior to the I ward of CcontnIct. DC" 1f1ereafter .. upon requ(tS1.
wfwthar 011 nett a.bmittecf und'et • continuilG obr~'6on by the tennl of the Conttlct to 60 so, is tnJe
atd COn1lCl 8t the Zime aJdI i1forrnation 11 IYbmitted Of' made available to thl Oty;
f. Contractor NI no1 .:onucted, conspired, Of agreed, dif~y Of incflfec(ly .. whtl any pef'SO(1 in re~ b
1ht terms n COl Idit:iaIIS of ContractDt'". 8<f, except lIS may be permitted by 'ItIe No'tk. Jrrviting FCX1T\rII -I· Cc:>ntractor has Ihe power and' authority to enter into Chis Contract with City. 1I\at iN: incfrviciJ.r
ex:earong thif Contract is duty .utho~ to do 10 'by .pprcpriate resoIutiot\ .. nd !Nt W. Co.""ItttCt
lhal e.e rxecut6d. dalivefecf Ind' petfonned' pursuant Ut the power arod authority conferrecf upon che
person Of' ~r\I 1V1horiz~ to bind Contractor;
S<CTION 00500-3 .r I
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f~RMAl. COI'ITRACT seCTION 00500
h. ContnK:ta ha nor: m.de an ~ 1rl exert 'Und'ue influence with the Purchuing Mln8QeI' or PJOlect
Ma-1eger Of q olher person who "" cfir~v eontributed Ie City', deciliion to award' the eantrlCt to
~
i. There are n) ~ dIimI or (ispJte$ 'between Contraet.or and City which would rNlteri'any affect
~ •• biIity to perform _!he eo"""""
j. c:ontr.ctor his f.Jrri$hed IOd' wi) f4.uri." true and ItCCW'I'81! sta1~rnents. r8eCH'ds. reports. ruolutions:
~. and' 01f1er 'IIIIritt:r.I informatiOI"t u may be !'!qUested of Co~ by City from time to
time 1tJr<"" "'" ...." of INs Cont(act;
~ ContrKtDr .ncr any .P4tfSOn petforrning tabor and ~lcH under eNs Proj~'t .rt: ckJ1y iCeJl5ed' by IN!
Stata of c.IiforriI •• requif-ed by Cafrfom'ia SlIsinu. &. Profe$$ions Code Section 7028. u amonOed';
one!
L ContraetOf hi. f\Jtty examined" and inspected the Project site and has full kf'IowTedg.e of the ,,",Vstcal
conditions of the Proje<:t site.
U. & ~ Mi .... This Contract ,I'd ch! perform.ance required hereun4et is personai' 10 Contntetor~ and it shalT not
be aSligned by Contr8etor. Arttt Ittempted assignment shaD be nul.nd "'oid'.
13. Qajm$ gf pmr.K1pr. AI craim$ pertaining to ~xtr. work. adcfrtional char!jJeS, Of dvfays 'Wittin the Contract
rH'M or other dt.sp.M-S arising our: of the Contract shall be submitted by Con.t.rac1Of" to City in writing by
certifted or regIstered' mail witt:+n ten (101 o.y. a~r 1he claim arose 01" within sucl'I o~ time as may be
permined' or reqJired by taw .. and wi be dS&CTibed .., sufficienr detail to ~ve adeQUate notice of the substance
of the claim to City.
14. A,1lf'itJ by tity. During ttIe tetm of ttQ CcntrltCt and ~OI" .. Wiod of not less lhan wee ~3J ~ars .ttef 'Che
~ DK NrieI' terrrina1ion of ttis Contreet. City .... 11 P\ave the fight b) 1ud""1t CMrtracWs ProJe.,..-t-rebted
.-.cf Work~ W'f'itiOgS a"" tusiness ntc::Cftfs. as ad! terms 1r1! deF.ned in earrforna Evld_nc:e Co6c SK60ns
250 and U71~ as arnencfed. during the r~rlll" bu3ines:s hourll of Cootractof, or ... if Contractot has no .sue1l
bours. during the reguJar busrness houfs of City.
1 S. liQ:sica. AI ~ fIPS)OiIlb i .... Its. app:ovals. IIU1fIOrlzations. claims. demands, Chanoe Orders. consents,
~ notices. offers. ~ and st:a1ements given by tither party tD the othef" sharr be !n writing and
h' be ~;ivan ard serveo:i upon h D1her party I ttl ~n·1 seiVed, ~l) Mnt by '!he United States
rT"eiI. PDIUOt prepaid, I3t sent ~: pMtI! exp-es:s del"rvelY .serVice. Of (.e} in the (:8se of • ~ trall5lT1ission. ... '10" t:eJeiJhone FAX runber .set fGnh below 6uring regular busiress houra of tt.e rwc:eMng party lind
followed Mth"a twD (2) Days by cfeWety of • h.&rd' c:opy of 1ha material sent by fa.Csimile lJa~ in
Kcord8nce"Witt! tn, ~ 01 Gl~. ~ service thai inc'\ude, without imitation, service by deIWery and'
.I8fVit:e by faeJirniIe trll"ISrT'Kssion..
r. ely: CIty of PaTo_
CltyClett
2SO HamMon Pu!enue
P.O. Bolil0250 Pare _, CA 94303
CITY of PALO At TO: Pubrl(; WorftsAJtlTrtiu Forme! ControlCt r ..... iHAZJJ!AT J 18 f95) SECTK)N 00500-4 of I
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FORMAL CONTRACT
Ta Cont1ador:
~.-'.
~ of Palo ,.",
OeportroOlll of I'ljoI!c Wor!s5
25l) Ha..-too Ave., ...
P.O. Boll 025C
Polo Mo. CA. ioC303
(.I5)32&-~
FAA (415) 329-.mi.,.
Arnt Jc;.hn Camon. Pr.ojed Ma n~er
1dll:n:3: Constructic:n me.
55 :t aL.-rtield way san ltanCisoo, ex 5412)
@ 337-6886
FAA: @ 337-612(j
ATTN: Kel.s<:n 1<. =
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SECTION 00500
16". bp!MMIon gf@'foods. This Contract is subjed"1::Ilhe fiscal ~ns of Artide II, Section 12 oftbe Cnartei
dh GIrd PIIToNte. Ant e.'\a~1I$ befeunc:fer brtabor. serVices, materials and equipment may accrue only &fter
suc:fI ~nditu~ t.ave *n app4'oved i"I adVar"!Ce i'!: WJiting In ittoraiilnce IWi!t; .;Ippiiea'ble laws.. ThG CorWad
s1'e11eminille Wilho>.Jt penalty @ iIl1he end of sny ftscal ,ear ~ tle ,"lent Ilal: fi;lnds ere net lwo.priated for I1e
~ Ise:aI )'Nt~ or ~ _ any Ime lIIMhin til fiscal year il the event d"lar funds are onl)' aPPfOplialed b" I por1kJtI
ofhliscal year ilnd" 1'lsnds for~ Conlrad are l'lolor1Qfl" avaiabl'e. This $tcOOn 15 sf'!/Il control in !he even( Cof
;I conftid: wfth any other provision c:fthiS C-onfrad.
17. Lt:;t;eRaDtOO!l! ..
L Bailee OisdainerL 'the perle$lrJooersland and' ag:reoe thai CIty does not piJrport kl be C-aotradOfs b5ee~
and (;tri;. therefore, r.ot responsible for any rSama~ to Ole pe~naf .Pfope:~ of COntntdar.
tI. Consent. Whenever in 'tlis Conil"3d :he "'~ or consenl of • party"& required', ~ apprwat or
consent shill be in ..mng .and sl'Iall be-exeeuled' by iii person l':a"ing tt1.t express ,uD'Ionty to ~Bnlludl
approyar or tonf>enL
Co ControlfinQ law. lMe paltie$ agree hIf-tis Contract wI be governed and construed boj and' in
ac=nIance _ \he Laws of ... Stale ofC._.
d. 0efnIi0ns. The <Sefinitions an<! farms set Ic<III ill _n f 01 II1e Stood,reI D<aY.ings and SpeQIicatio..,.
(1992) 0/ I1is ConIrad. are i1corpo<ated herei, ~ ",fenlnco.
e. FOfCe~. -;a~ shall be _ b be ill delaul on IICCOOrO of any delay or f&I!\Jr.,., perfoon
lis obrlQaIions under Ilis Conlrad: 'NhiclI dHcfty t~ lTom IiIn Ad. of God 01 In act of " S4Jperior
govemmenlal aufhOlly.
( Headlngs. The paragrapb bead"mgs are 1I01 • .Part offlfi Contract and shel have no erred upon the
_ciao or "''P'ebilion of any pas! of this Contra<t
CITY of PALO AlTO: Pu'D"= WorQlVtirrtle-s Formal Contr3Ci. rwlHAZMAT) 181951 SECTION 0050().5 o' I
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FORMAL CONTRACT SECTlON OOSOO
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Incorpo<oflo. 0( DoaJrnenlS. J.J doc'''''''''''' consllMing 111. CO!1!roc1 documoms describe<! '" _3
heteot and .. 60cumems wticJI may, frorr. tme to tme, be I"sferred to n any duTy exeMed amendment
_ oro by sucIIlW!e<ence ~ intis Conl1od.nd sl'Ia~ be deemed Ie be port of iI1is CoOOact
HogroIon. _ CotfrN one! any OIn1OI'Cfments hereto -.., flo po_ constiM. DI •• nh ogroemo"
bwtMe~ !he p.ar1lM concemi'lg 1M-Projed and' Wont. and there IRI 110 other prio( craf or Mile!)
OIl_me"", _ tho parties DIal ... nO! IIl<ofponotod in 1I1is Co _
_ 0( Agmemont This ConncIIhaI nOI be ",od .. ",d or be bt'>d1ng upon 1he parties. un"" suclI
_ islllroe<! 10 '" wrtlng .nd sigoed by 1he partIeS.
Provision. Ani ag~ c:cw.'1hrt. concfton. dause, qlJsMcaGon:,. ~~ reMMiil6on,. term or DIhef
.,_ '" flo ConhcI,.,aII define Of mhe!Wi5e COnlloi. __ • or 1m11I1. pe<furma""" 'eqLired or
ponriIIacI at" be ~ or or __ by.iI1el porty. M! proW;i:>r!S. "".11>", covenants or condItions.
shaW be deemed" be bo1Il eovenil11fs and ""nd'~ons.
RIddu5on. Contr.Jdof wlf IObmI: Iil'ffh Is Bid' • COP'J d anr corporate C( partnership resolution or oIhel
wrIIing. wNm authorizes _ny clrecto<r. officer or olfler employee or partner to act fOr Of i'1 behalf of
~ or WIhicfI .u!horfZ..~ ConIJac::tor to ere.-i'1to IUs Contract.
SENerilbiity. I. tour1 '.If competerl jurisdiction Inds Of J\lles 1hat aT/)' prO\iSon of 1t"G Ccn1r1d. is vatd or
unenforeeaNf. l'Ie pI"O\'isiClns offhis Contracl noe: so .rreded'shan remain Tn M force and' effect.
-Status-or Contractor~ 10 !he exercise or r'iglIts ana obiig.rions under t\is Contract.. Contractor iKts as an
i'lcIepenSe.nl t:Cmhetaf and I\at 1$ a" aoerc. Of emplO'fit1! of CCy. Contrac:koc wi not be entitl.ed 1Q any
.... and bends ac:::corcJe4 Of" accruing 'Ie !he CI)' CGundi members, officers or ~ of City, and
Contractor erprn:sJy waNes Iny.ncr Iff traii'ns 20 sudI rights and benefits.
SeN : I'S.-.d.l.&&igr.s.. The,proYi;;ions of .. Contracfshal inure to the beMfit Df. and' wi apply 10 and
bind. DIe !IUCCOOS<m and ossigns of II1e _
T1me of .. Eosenco. r"", _ atl1e.....,. at8lis Conirad one! _ or b pr~ '" 1Ile calcul","",
ai!me lIerardao'. flo Ime" wf'ich In lid is '" be pefformod ,.,.~ be ",mpuled by e'<CIOO'''II tie Il1It Day
end Inol.'dIng I1e last If 1he fime .. """"" an oct is to be performed fans on • SllUrday. S<Jnday. Of Iny
~y obsetved' IS • ~1iOl" ~.i t; cty. ChI!' ime for performance shaD be ex!erded ID Ihe fonowirt;
_essDay.
V--. "'''" ...... 1h3I ... _1lrougIt by eiIt ... party here~. b pal1ies1lllree 1haI1rial ofsuc~ atioo
shall be __ uoMI) .. the ... coo". of eailomilo .. 111. County of Sanfll Clara .. IIIe CI)' 0/ San
Jose Of .. the U!i!ed States DisIrict Coort for 111. NOI1hem DisIrict of car~ornia in the CI)' or San Jose.
RecaoIe<yof ..... The ~ paI1J" any.-. brougl1l to _ 111. lerms cf1hi$ ConInK:t Of .rising
our of"'is. Conhd: may rec:over Is reasonable costs. iIduding raasonalH atlamey'.s fees, i1ctJrre<f Of
apeiKied ill connedIDn .,iiil sucfI: action agal1st 1he non-,porvaiOOg ,party.
CITY of PALO AlT~ pubrlC Works~ Formal COl'lttaet twJHAZMATI '6195:1 SfCTK:>N 00500-6 or I
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FOIIMAL CONTRACT SECTION 00500
n the dIy of PIle Mo, County of SanIJl Clara, Stat. 0( carlfomla on the d.t~ firs! stated Il>ove.
ATTEST: CITY Of PAtO AI.. TO
~---------------------II.: Mayo<
CONTRACTOR: ________ _
~-------------------Name; ________________ _
Tlllo; _________________ . __ _
T_rI.O. NC. _________ _
A.Pl'ROVEO AS TO fORJ,l;
CITY of PAlO AlTO: Public Works.JVtmties fo""" ConttiK:t {wA-lAZMATl t8/95J SKTION 00500-7 o. a
FORMAL CONTRACT
CERTIFICATE OF ACKNOWLEOOMENT
fCivi Code I 1 189'
ST ... TE 01' __________ ,
COVNTYOf ________ ,
SECTION 00500
On -:-;-::;--_:-__ ~---__;__-' before me, __________ , I notary pub60
in one! for Wd County, penonally .ppe.rod ======:-:::======--;::=-=-==== .,--,.,.-_---:-_-::-_-;-_--:-; ___ -' perSOMarty known 10 me EO( ,pfDvtd to me on the basis of satisfactory
.vidence' to be the person [s) w~e namef5) isr!re sub scrit ed te the within
~~menL ________________________________________________________________ __
~~~--;--~~oc-~~~~~-~~~~--~~~~~-~--;--~-~~~:-~,~d admow1edgecfto me Nt "elshelthey executed the same in his/herttneir authorized capacityrl4S&.}, Ind that
by"his/her/theif s'ignature(s} on the iN.trument the person(s): or the efltity upon behalf of _"jell the
,personfs1 acted, e..xeCU1 ed the-instrument.
WlTNESS my hand and' cff~al 58al.
EN!) Of SECTlON
CITY of· PALO ALTO: P\NlC Wor1tslUtlTtties formal Contr&et r ..... rHA.ZMATf ISI95) StCTION 00500-1 of I
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»!ENt>K!!:NT XO.1 TO ~""I'l!ACT XO. C5QTHQ7
BIi'"1'WESIr ru CITY OF PALO ALr"O AND
CSS ASSOCIATES. Al1.CH:r=s
This. .AmerJdment NO~ 1 to Ccelt..ract NO. CS014.401 (~Cot1,tract·)
is entered into ~ by and between the CITY OF PALO
ALT0 4 a chartered city and a ~~icipal corporation of the State of
California (·CI7"i'·). and CSS .AS$..."X:IAT&S,. AACH1TECI'S • a California
corporatiOQ~ located at 10 Martin Lane~ Woodside~ CA 94062
I' CONSULTNIT'") •
R I: CIT A L $,
WHEREAS. the Contract: was entered into between the
parties for the provision of p~ofessiocal engineering and design
services for ~~A compliance. Main Library; and
irrlEREAS. the parties wish to amend the Contract;
NOW. THEREFORE. in consideration of the cover~nt6i te~si
cooditions$ and provisions of this Amendment~ the parties ag~ee!
SECTION l~ Section 2.1 is hereby amended. in whole or in
part, to read as folloys:
·-The city Manager will be tbe representative of
CITY for all purposes under t.his Agreement.. JOHN A.
CARLSON hereby is designated as the Project Manager for
tbe City Manager and be or she shall supervise t.he
progress and executioa of this Agreement. and shall be
assisted by SCOTT WAHL~ the Project Engineer, and DEBRA
-JACOBS, Assxiate Engineer."
SECtION 2. Section 6.1 is hereby aJI'lended, in whole or in
part, to read as follows:
·Payment shall be made by CITY only for services
rendered and within thirty (301 days of sUbmission in
d.Iplicate of monthly progress payment requests. Each
invoice sball be itemized as to the -type of payment
described in this section.
In consideration for the full performance of tbe
.Basic Services and Reimbursable Expenses described in
Secticns 4 and 7 of this Agreement, CITY agrees to pay
CONSULTA1riT a fee not. to exceed Twenty-seven thousand five
hundred eighteen dollars ($27 .. 518.0'0' for the Design
Stage for tbe Mai~ Library, Twenty-two thousand eight
hundred twenty-five dollars ($22.825.00] for the review
of the site survey for the City Buildioss and Eleven
thousand three IH.mdl::-ed forty-five dollars ($11,345, for
the Cons Cruet ion Stage.
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The amount of CONSULT;J·rI"s compensation shall be
calculat.ed as set fori:h in Exhibit "S" .. entitled '"Rate
Schedule.· attached hereto and made a part hereof by this
reference. on· a t.ime and materials basis, up to the
maximum amount set forth in this paragraph 6 ~ 1 .•
S&C1IQN 2. The following exhibit to-the Contract is
bereby amend~, in whole or in part. to read as set forth in the
attachtnent. to t.his Ameodme.o.t:, wich is incorporated in full by this
reference:
.Revised: Exhibit "lA" to incorporate the fee
schedule for Construction Phase work.
SECTION 4. Except as herein modified, all ~her
provisions of the Contract, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF~ the parties have by their duly
authorized representatives exeC\lted. this A.>ne.ndrnent on t.he date
first above written.
City Clerk
Senior Asst. City Attoroey
APPROVED,
City Mulager-
Director of Public Works
Deputy City Manager t
Administ~ative Services
Risk Manager
Attachment:
CITY OF PALO AL'l'O
Mayor
CSS ASSOCIATES, 1.RCHITECfS
By, f..-', a£..; L. e-
Its: PDe.'tt2~UT
Taxpayer I.O. No. 94·2436925
FEE OUTLINE
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cnTZPlCATE 01' AClOIOWl.EIlGHBIiT
rCivil Code § 1189)
STATB OF C-"'\;;o«(\i ...
COON'l'Y OF Son~s '"
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on 'C\.o,:{em'et( ;l~_" before :rr.e l the undersigned, a
~ary public in and:COr said County, personally a~red R .-r\\<-Q. €..(; c.\....,~" ---------... ,,---,
pe1 sonall) U.s i!R te !ftfe (er proved to me en the basis o,f
sati_Bfactory evidence) to be the pe:rson f),) woose na!l1.e "'*) @/~e
-~scribed to the withia instrument, and~~knowledged to me that
'I:ls>1IS)(elt~y. executed the s~ in ~~lt¥ir authorized
capacity (illi) , and that by i /ll)(r/t~ir signature ():J on t.he
instrument the person ~" or t e entity upon bet'.alf of which the
person{~ act.ed" executed the i2:,strument.
~r.d and officid seal.
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Te
Access Compliance Program
Main library CcnstrucIion Pl\ase
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C'> Cit! of Polo JIJIo
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Fee 0uUin<l ~~ p~~c: WQI1cs. Depa'"_""'''''--_____ _
JIbo~~_
~p_~_'!P~
~R~
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PdiiC\JiIi _________ H n_____ • .!S _1::131,50 _______ _
~____ 'BIl!n _____ '~:S_ ....!.!.:_~~
!'Me:!!! 2.JI_l!!.-1!3 __ ~ 00 ______ _
~ __ 5~~ __ ._ iT~ ____ PTS_OO
SWe~ ___ ~ ______ ..!:!...~__ .-!.is _______ ~-'-~ ___ _
~ ___ !JI'!!.......... _______ ~_ '_~15JJJ ___ _
~~ ____ ~ ______ ,__ _ ________________ f"!,t50,Il(J_
~_rln!".,,~_~
FieIG SIoi!tctlH, eIc
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Revised
'1,15O.lXl __ _
_"}_~O!l_
1~,OO
Reimb\llRb!e EIpen'M$ .-..... --
Exhibit A
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