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Home My WebLink About0476.095TO: FROM: DATE: SUBJECT: , ... / . 0) ...... City of Palo Alto City Manager's Report ------ HONORABLE CITY COUNCIL CITY MANAGER DEPARTMENT:ADMINlSTRATIVE SERVICES NOVEMBER 6. 1995 CMR:476:9S BUDGET ADJUSTMENTS TO REFLECf ORGANIZATIONAL CHANGES IMPLEMENTED WITH THE ADOPTION OF THE 1995-96 BUDGET AND BUDGET AMENDMENT OP.DL"I.4.NCE RECOMMENDATIONS Staff recommends Council approve the attacbed Budget Amendment Ordinance (BAO) required 10 move prior year budgets "" encumbrances 10 reflect organizational cbanges implemented with the adoption of the 1995-96 budget. 1M BAO is required because the programs associated with the encumbrances were changed with the adoption of the 1995·96 budget 10 relleclthe pril;>r';.les ofmisslon driven budgeting. or 10 reflect cbanges made in the Organiza!iooal Review. power IMPWCATIONS This BAO completes the implemeDtation of cbanges made in department responsibilities with the adoption of the first Mission Driven Budget. There are DO poli<y impli<ations related 10 this action. EXECUTIVE SUMMARY With the adoption of the 1995-96 budget, Coonctl authorized the movement of several programs 0< ar= of responsibility from ODe department 10 another, from the General FIJIId to the Capitallmprovement Fund, from one utJ1ity fund 10 another, and from the General Fund 10 a utiliI)' fimd. In addition, the 199;·96 Adopted Budget included cbanges made as a result of the Organizational Review. 1M attached BAO moves budgets 10.-encumbrances (roctracts or purchase orders in place at the end of 1994·95) 10 the department or fund authorized to pr",ide the service in the Pac'] oU ---~---.. --'-- ._ 'c \ • ."... .J. r . ,.--. o 1995-96 Adoptee Budget. The movement ofltems bas no impact on \he Budget Stabilization Reserve or any of the Utl1ity funds Rate Stabilization Reser ... .,.. These changes must be authorized I>y Council because the budgets are being transfem,d from ooe department 10 anoIher or from one fund 10 another. The programs thai moved during the budget process and therefure require adjustments are: • T1'ttSfer of Americans with Disabilities Act responsibility from Administrative Servk<:s 10 the Planning Department; • Transfer of maintenance at Tenr-"I1 Sebool from Adminlstra!i"e Services I<> the Community Servk<:s Department; • TI2IlSfet ofEnviroomental Protectioo from Planning 10 the Fire Department; • MO\'emenl of Utilities Customer Servkes from Utilities Administration to the Electric, Water, Gas and Wastewater Collection Funds; • Transfer of the street maintenance contract from Public Works 10 the Capital Improvement Fund; • Movemenl of the sidewalk repair cootract from Public Wods 10 the Capital Improvement Fund; and • M()vemenl of a storm drainage contract from Public Works 10 the Storm Drainage Fund. FISCAl. lMfACI The attached SAO transfers funding between departments, between departments and capital improvement projects, from the General Fund 10 UtIlity funds. and between Un1ity Funds. These changes bave no impact 00 the Gener ... l Fund Budget Stabilization Reserve or on any of the Utility Fund's Rale Stabilization Reser ... es. ENYlRONMEl'iTAL A.ssEssMENT There is 00 Environmental Assessment required 10 malo the .. Iran"",tions. ATTACfIMFN[ Budget Amendment Ordinance , , • PREPARED BY: VIrginia HarringtDn. ~get Manager r DEPARTMENT HEAD APPROVAL:'%: da { ! '-vO EmlJy Harrison CITY MANAGER APPROVAL: CC; ofa CMIU7l;95 Deputy City Manager. Administrative Servkes Page 3 oU , , "".. . . ORDINANCE NO_ ORDINANCE OF THE COUNCIL OF THE CITY OF FALO ALTO AMENDING THE BUDGET FOR THE FISCAL YEAR 1995-96 TO 'rR!\NSFER APPROPRIATIONS FROM VARIOUS DEPARTMENTS AND FUNDS TO REFLECr ADJUSTMENTS Ml'.DE WITK TKE AOOPTION OF THE 1995-96 BUDGET WHEREAS~ pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto. the Council on June 19. 1995 did a~ a budget for fiscal year 1995-96; and WHEREAS~ the 1995-96 budget included the movement of certain programs to different departments and funds to reflect the implementation of Mission Driv~n BUdgeting and the Organizational Review; and WHEREAS. at the end of 1994-95 there were ~Jrchase ~rders and contracts in effect in the programs that were svbs~~ently moved; and WHEREAS, the .council m\lst approve t.he movement of funds frOCl one departlflent to another or from ODe fund to ano·ther. NOW~ ~RE~ the Council of the City of Palo Alto does ORn4IN as follows: SECTION 1. The swn of Eight Hundred Dollars ($800) is hereby tzoansferrro from non-salary expenses in the Administrative services Department to non-salary e:...~ses in the Neighborhood Services Functional Are~ in thE Planning Department fer the ~ericans With Disabilities Act program~ SECTION 2. The sum of Two Hu·odred Fifty Five Dollars {$255} is hereby transferred from non-salary expenses in the Administrative Services D~partment to non-salary expenses in the Recreational Services Functional Area in the Comnmnity Services Department for maintenance of t.he. Terman Schc:>ol. SECTION 3 _ The sum of Seventy Six Dollars ($16) is hereby transferred from non-salary expens~s in the Planning Department to non-salary expenses in the Environmental Safety ~~agement FUnctior.al Area in the Fire Department for the Environmental Pro,taction program+ • • o SECTION .4 ~ Tl'le sum of Se .... -en Thou:5a.~ Five Hundred Ninety Seven Dollars '$i. 531) is hereby reduced from oo-n-salary expen.ses in Utilities Administration. a~j ~ratir4 revenues in Utilities Administration are correspondingly reduced for Utilities Cuseamer Servi;:e. SECTION 5~ The sum of rnree Thousand Four Hundred Nineteen Dollars ($3.419) is hereby reduced from allocated charges in the Electric Fund.. and non-salary expenses in the Utility Support Services Functional Area in the Electric Fund are correspondingly increased. SECTION 6. The sum of One Thousand Six Hundred Seyenty One Dollars ($1.671) is bereby reduced from allocated chargea in the ~s Fund~ and non-salary expenses in the Utility support Services Functional Area in the Gas Fund are correspoodingly increa~ed. SP!OtJ 7. The sum of One Thousand Five Hundred Nineteen Dollars {$1.S19) is bereby reduced from allocated cnarges in the Water ~~~ and non-salary expenses in the Utility Support Services Functional Area in the W~ter Fund are correspondingly increased. SECTION B _ The sum. of Nine Hu.."'ldred Eighty Eight Dollars ($98-8) is hereby reduced from allocated charges in the Wastewater Collection Fund, and non-salary expenses in the Utility Support Services Functional Area in the Wastewater Collection Fund are correspondingly increased. SEe'l'ION 9. The SUI'll of Two Hundred Thirt.y Two Th~sand Nine Hundred Sixty Eight Dollars ($232 1 96S} is hereby transferred from non-salary expenses in the .Public Works DepartIr.ent to Capital Improvement Project Number 1B971~ ·Street Maintenance.- SEC'IION 10. The sum of One Huodred Eighty One Thousand Four Hundred Dollars (S181,40'OJ is hereby transferred from non-salary expenses in the Public Works Department to Capital Improvement Project Number 18903; ~Sidewalk ~epairs_- _ SECTION 11. The sum of Seven Thousand Dollars ($1.00Q} is hereby tra!lsferred from non-salary expenses in tbe Public works Department to non-salary expenses in the Operations and Maintenance Punctiooal J...rea in the Storm Drainage Fund. SECTION 12. reserves. These transactions will have no irnptlct on • • SEC$'ION 13. As specified in Section 2.28.0S0(c} (1) of \.he palo Alto Municipal Code~ a majority vote of the City Council is required to adopt this ordinance. SECTION 14. The Cou.ncil of tbe City of Palo Alto hereby finds that the enac~ent of this ordinance is Dot a project under the California En~ironmental ~Jality Act and. thereforel no environmental impact assessment is necessary. SF.C'J'ION 1f. Hunicipal Code~ adoption. ABSENT, City Clerk: As provided in section 2.0(.350 of the Palo Alto this ordinance shall ~ome effective upon Mayor City Manager senior Asst. City Attorney Deputy City Manager