HomeMy WebLinkAbout0465.095,
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City of Palo Alto
City Manager's Summary Report
HONORABLE CI1Y COUNCIL
FlNANCE COMMI'ITEE
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CI1Y MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
AGENDA DATE: NOVEMBER 9,1995
SUBJECT: 1994-9S YEAR-END FINANCIAL SUMMARY/CAJ'ITAL
IMPROVEMENT PROGRAM (CIP) FINANCIAL STATUS
REPORT AND BUDGET CLOSING ORDINANCE
BEOUP.,.
This report requests adoption of the 1994-95 year-end closing oramance.
RECOMMENDATIONS
Staff recommends 1hat the City Cooneil adopt the attached orOUlance authorizing: I) closing
of the 1994-95 Budget; 2) reappropriation of funds into the 1995-96 Oper&ting Budget; and
3) closing various capital improvement project balances, for projects which have been
rompleted, 10 the Budge! Stabilization ~e.
POLlCY IMPJ.JCATIONS
Adoption of the year-end closing orcfmance does not represent. change of eJristing policies.
EXECUUVE SUMMARY
This report sUIllIIlari7,"" the financial results for the fiscal year 1994-95 for the General Fund,
Capital Improvement Fund and Enterprise Fonds. It provides an analysis of the performance
of eacb fund in comparison 10 the budge!, as adopted by Cooneil and adjusted throoghout !he
!'age 1 01' 17
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fiscal year. To the extent applicable, changes in the various factors .ffe.:ting the Cgy's
liruwtial perlOOrumce are identified, and the impact of such changes is assessed.
A ~Year-End Summary" =tioo presents significant financial results and trends from the
1994-95 fiscal year. This is 101Iowed by • more delailed analysis of the revenues, eXj>enses
and reserves of the Cily's prindpal funds.
The Cily's financial position remains bealthy, with the General Fund reporting. net operating
surpru. of $1.2 million, and retaining • Budget Stabilization Reserve within Council
estab!isbcd guidelines. The Enteq>rise FiJDds also end.-.d the year with healthy reserves. Four
funds, EIecI!ic, Gas, Refuse and Wastewater C<>Ilection, cnded the year with Rate
S1al>i.Iizatioo Reserves (RSR) above the Cooncil-approved maximum leve!s. Res<rrVcs in
these funds wiU continue 10 be monitored in 1995-96. with options lOr dealing with excess
reserves included in the 1996-98 budget process.
ElSCA). IMl'ACT
Adoption of the attached budget closing ordinance allows lOr reappropriaooti and carryover
of funding from the 1994-95 bodget lOr the completion of specific: prograrr.s or projects in
the <Ulfent fiscal year. ll> addition, the closing of comptet.!d capita! improvement projects
balances to the reserve account release< unspent mooics lOr further appropriation t-y Cooncil.
f.NYIRQNMtNTAL AssWMENT
F"tseaI year-<md closure is not. prnjecllOr purposes oCthe Caflfornja Environmental Quality
AcL Neither is the proposed Police Department capital project.
AUACHMElST
1994-95 Year-End Summary
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PREPARED BY: Jim Steele, Finance Manager
DEPAR1MENT HEAD APPROVAL:
CITY MANAGER APPROVAL:
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Em. Harrison '
Deputy City Manager,
Administrative Servkes
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Year End Highlights
GEneral rond Summary
.Revenue Cmle ill 01 budget overan. eu:Tudinll oo::-time dowowan1 adjtl.S~n! of $.81 mJllion resultinl from.an
appeal 10 the State Board of EG.uanutioll {SBOE} fr<)m V";a:ll Associates (Vari.an) fur priOClitars· sates tOll.
payments. Lower !him anticipated l.1tif1r)' USN! Tn and Clwjes til Other Fu nds somewhat offset real .sa!es ta.J: gains.
Oa Ibt expenditore side, o ... en:n depa:rtrDeFll savings &otaned S2.4 mijliol1, or 3 pefCtIU of de~!ll expenditures.,
and! resulted frOID: lower wateI ilsage dIM: kl bea\'Y raiM; staff lo'acancies: il d'clay in implementing the downtowD
art.eI'Idant parkin! Iot;.and ktwe:r Iha:I budgeted Ge~ral F,md por~ booking fees paid to the Coun..,),.
Revenues
Sales Tax. EJ:c11Jcinl I olle-time dl:>wll
ward ad"justment from tf>.e SBOE, saTes
tax turned in I solie! performance, ,.. ith
actual 1994-95 rectip1.3 50.11 minion. O'r
4.8 per.:ent, abovt budget.. Revenues were
espedany strong in t1Ie fourth quarter,
spatkd by the new aUTO, JlPpard stores
~ b\lsinen serYKe.s segments. The elee-
Ironies ~, bowev~. OeciL.Ded.
Aft a.f"olerse ruTill(! {rom the SBOE has
resu.ilCoi in -a ",$7 mi1l:iotl aaj\l~P.l to
1994-95 revenues. This is • one-time
prioc year adjustment b~J 01. Vari.an~s
$UCcessfu!' uTes tv: appeaT COVBi!lg over
five years of paymtn~
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IS
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614 ;:;: ..
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Gene I'll) Fund: Sales Tax I
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91 92 94 95
As sbClW1l on !br: o:nart to tlIe right, saks tax receipts adjusted for cu--time events (sue. as the V uian nJ fi ng) !lad
llee:; flaI from 1991 Iflrougt. 1994_ risca! Jear j 995 sbows a promising growth trend
Utility US. n Tn I ... .----------..---, , . . c
2.! -4 = i 5.2
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Utility Users Tu.. La ~'eJ" than forecasted CIt)
ullluy sales,. and belgntenc-4 competition. in t1!e
telepbane In.du5-tr} ,.,[tll. TC'slllting price
decJeas.es.,. conttib\.1ed to • decline of $3 miTli01!.
compared to budget..
Chqa to Other Fwuk. This [3lcgory came
in $.2 iCil1ion !Onder btJdget, due primarily 10
salary u .... ings ill tbe Administratiye Depart
ments (~e expencfitures beTo..-). ThiJ; resurted
ia lower reimburs.ements from tnt UtiliI)'
FundL Reimblrr:.<ments I!lTC: ba~4 015 ItCtuat
"pen.;<S.
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II.. " . Year End Summary " "
Year End Highlights
(continued)
Property Tues. Property ;axes came
ia leu diu S. f million D"er buctiet.
The ~ OD tht risf:d: d""uplays histori
ca11Cti\'1ty. Real pTapert}' tax UO"'1h,
as adjusted' for onc·time events arid
tile Stale: sbilt 10 sc!locb. has bee.
.Tmost fbi: O\le::r Ihc las:: 1I1ree years..
~!:in&Tl'aASI"en.. Lo ... 'c:r trans
fers 10 the General Fund from the
parking 4is.trkt rdlect lower than
budgelb:l d'epar.m<:ntaJ 5Upport of lbc:
par1.tn, distrK:lii. Overan. operalIn!:
lraoiifcu camt in S 2 minion below
budge<.
~ral Fund Expenditures
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I Property Tax Revemes I ,
I ~~ 17 51 / · .~rt·~i "6 I+A_d
S
91 91 9l 1>4 OS
I .A ljm,l propeftytv: n-vumc I uc:bIc ~ 1II.1.bit to !be: tc'bods.
Significmr: savinp occun-...d ill !he rono...mg departments:
I
AdmhIisIratioL Savings m $Jj minion pfimanl)' ref1e.."'t vac~!::s In "'dmlni.~au\le Su>tk.e-i. in both lht. fonnc:;
Finance ud Informatioa ltcsourcej Oepartmcn~ and Iov.'er t:b211 b'lldge~ usage of outside legal services in the
Aaornej • S OffICe.
Commuru"l} SenkES. SaviJ1gs u( $.5 millioD. are primarit) due 110 1e",'Cl .. 'ater usa.ge ttl ell)' parb
and z the Golf Course due Ie Ilea ... ,. winter ralns.
iPlannfng.. Savings of S.2 rnillioc reflect sufi lo'acander. &nJ' the lapse of f ... n(f,n.@ far dle scbool
safety study. {The-study was :rclmdgeta1 itt 1995-96 to insure :t./it Pfogress is. rr.&dt:.}
l'o5ct.. s.a"ing.~ of $.5 millioe rcl1ect Ihe fact rt.ar: dOWDtOWlil atteildant lot parking .,as lllX initi
ated ill 1994-95, .and boobn, ~ p.a.id to tfIe County «me m lower cba.n projected.
hbIic Wods. Sa.vings are primaril)' iD minor faciJi!), rehabilitation projects, dL>e to • va.::ancy in Ifle
rositi<lD Ifl. coordinates Iflose projeo..1s, and due to tm ~:{~vc: effort speBl in..tead on coordinating !be
Crric Center buildout and rernodefLng capl~ project.
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III" .. Y car End suml~la?, . ..' .
Year End Highlights
(continued)
General FllDd III scret ooary RH tr\1f!'S
(1".1 mIIliOll)
Streeou: ... SI4twaIlul SJI
llelU"WI rer
....... del
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WaCV Fuod. Jkuy rains r-educed r-eve
aues jm the Water Fond. The enGlng Ratc
Stabi'fiz.afiou ltese:n'e (RSR) balana:).:,-!"me
Water FuDd !s $6,6 millioll, sflghll)o above
dle ~e target.
Gas FWJd. SUO oJ s.ales (duc to a corder
spriog) 100 lolller «as commodity price.s.
due: to a favorable martr.C'1 puWd the Gas
aSR. $4.0 million above the COllncil
approved' maximum limit. Staff will
propose: options for disposing of rc:s.erves
iIIlht 1996-98 budBet
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Ge-Deral Fund Resenes
1JerltraI FUl'ld reser .. es increased SL9 mitholl
o1lerall. primar~lJ as a resu.1t of c· ... pendirure
u .... ings. The Budget Stabitization Re~r ... e
{BSR} lncrcasN SI.S millioa. to a toW of $13,'31
million. At U.611 C.r General Fund operating
upenditurC!i, it is "'ithia CourKilluidcTines. Al
me left is a .:Ylart sbo"'lng tfle BSR and the other
discretionary General FWld feS(:NC'$.
Uoll11 Funds
Ite!.erv~ in 1he Ec:ctric, Gas, Refuse,. and Waste
water C(lnecuC'q Fu~d!o are now o-ve! the
maximum Couoci.!-approvw level The EJe...'1rie
Fund Ji/.SR .-in be: red'uced by :!Ie rate reduction
already built iDle the 1995-96 btJdget. and by a
sbift 1O the: Calaveras; reserve, The four funds'
proposc~ 1996-98 bud'gc1.!i wiD (:oo;id'er optiOl'S
to bring ~ jQ hne 'lIiilh Couocil gui6efines.
WasleWllU CoDec1io. Fund. Bo!steTed b.)' a cvrnbioatioD of strong sales ..,d e:w;pend'ih • ..-e savi"gs... die Collection
J.SR ending b.eJance is $7.7 million, $2.2 milllOtl ever the maximum 3ppro ... 'ed Ie\iel Staff "'ill address this c:xcess
durin, d!.e 1996-98 budget Pf'OCc;s.
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II "J "\T ('ar End Summ~lry "':-, "
Year End Highlights
(continued)
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Self Insurance Reserves
EJrcU1c Fancl. Savil!g5 m ~~Iric commodity Pl.ltc~ of
$4.6 millmll coctr:btJted to .. nc1 $4..9 mmW. fnc:reasc ill dle
i.SR .... lIic-1I iJ lIOW 510.6 ml1Lioa higher thall!fle Itlau
mum. The 199$-96 budga jndudes .. $9.0 miDioe sbift of
funds. b:l the Cala. ... ~as Debt Service Jt.::~(\Ic, and the: use of
an additional SS.2 m Lllio;" 10 fund openlltious due to .. 7
percenl rate reductioDS. However, .relentilll !,a ... rngs in
power purchases this. year will mean !be re!>eT'o'CS ... in need
(0 be addressed itt !:ht: 1996-98 budget
The Cd)' is obligatt4 ID moii IUilill adequate res.e:rves for .... ori:er·s compensatiOD ud general riabiIit)l self inrurl!JlC.e
programs.. ~ JeSUlle levels are ~tennlne4 011 an snoual basis., ;tOO recorded III ftle end of the fiscal year.
Resaves. inc'Jude an estimalt: of fncluraf bull'Klt)let reported losses (IBm'l;). Operating dt:p4rtmcnts are dt.1rged fer
d1eir slIare oflfles,e two:self insurance programslf1rougJI an internal' 5en'ic.e fWld.acrangr;met:ll
In liscal "jea-1994-9S, aft acruaria1 stud) 11<3$ CQodUC1ed. Estimates for IBNR', .. ere coosider.tbly lower !fla.D dder-
mined in !be previous actuarial' shidy. DcToiru: Ii: Touc'be (D&n the City'"Jj mdc:pendcnt wditor. caJcuTattd !balk
'bal'ance of both:rese:-vcs sfxl.uld be.scl If: S6.fi minion, cr SVf minion tess than previOUS recorn.mended seserve levels
of $9.0 million..
Staff proposes to usc the exces.s IBNR Resenes (0 .accomplish three things: funy fl.lnd I1Ic Clry~S long-term
u:nfundc4 siclleave liability (5 t.7 rninlon)., RSoe:i:"e for CI Au't1lorit,)' of California hass LiabilIties (ACCEl) pool
liabilil)' expense 1f\aI....m: come due itll995-96 (S.5 mmi01'1); aNi establish a R:!>Cf'Ve "cushioo:' ;i$a1n.o;t: future actuar-
iaJ :nriJlgs. ($.2 lIlJllioo)..
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City of Palo Alto
City Manager's Report
1994-9S YEAR-END FINANCIAL SUMMARYICAPlTAL ThfPROVEMENT
PROGRAM (CIP) FINANCIAL STATUS lU:PORT AND BUDGET CLOSING
ORDINANCE AJI,~ APPROVAL OF BUDGET AMENDMENT ORDINANCE
RECOMMENDATIONS
Staffrecommends thai the City Council adopt the attached ordinance authorizing: 1) closing
of the 1994-95 Budge!; 2} reappropriating funds into the 1995-96 Opemlng Budget; and 3)
c1osL'8 VlII'ious capital impcovemcnt project balances, fOe projects 'l\tilch have been
completed. 10 the Budget Stabl1ization Reserve.
D1SC1!SSION
The original General FWld adopted budgc:t approved by Council in June 1994 fOeecasted a
draw on reserves of S.S million 10 fund ooe time infrastru<:ture needs. The final year end
results ace I net operating surplus of S 1.2 nullion. WhIle revenues ca.-ne in S.S millioo under
b:>dget, clepartmenl savings totaled 52.4 million.
This repo<1 is organized as ronows: detailed description of the General Fund is IOIlowed by
a section 00 General Fund reserves, the Capital Improvement Fund, the Enterprise Funds,
and finalJy, Citywide liability reserves.
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Bom!!aa
Sa1eslax ..
Propertr !aXeS
IJtffiIy users lax
Transient Occupaooy Tax
Other taxes ... ~s. &. penalties
Service fees, & permits
Charyes 10 OCher Funds
OtherR~ues
Total Rever'lUft
Plus Operating Transfers tn
f"IusEncul"t'lbrnnces&
Reapprop"_ns
TOTAl S<lI.JIlaO OF FIJNOS
ExI>tndIIurft
Mnin_
Cormnunily $er;iCes
FIre
I'Ianning
Poroce
PublicWo<l<s
fIIoo.Oepartrnental
ToIa! ~n(ntu ....
Plus 0pe1ating Transfers Out
TOTAl USE OF FUNDS
NET SURPLUSI(OEFICfT)
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GENERAL FUND SUMMARY
Year End 1994·95
"'-4 ......., ,.= "t-= 1"$-14 ....... kO",
1.,635 14,57' 14,920 14.765
7,131 1,902 7 •• 00 7.465
5,454 5,730 5,124 5,482
3,301 3,278 3,597 3,54.
5,277 4.556 ... 56 4,633
7,914 7,949 8,.33 7,938
5,363 6,79$ 6,768 6,555
i.21B !Ma Ul5 tiai
$58.egg $59,425 ~O.'53 ~.135
17,501 18,123 lB.149 17.931
2,642 2,542
$75,400 '77,548 sa 1.2" SBO.7OB
9.516 la,437 11,872 10.532
15,248 15,233 16.032 15.040
12,293 11,623 12.235 11,98~
'.318 3,82' '.525 3,990
14.B05 15.042 15,568 14,:535
8.922 9.saO 11,005 10.012
!.5Z5 UJ.a ~ ~
~9,5n '72.657 $76,131 '70,755
6.313 5,392 5,103 5,568
'75,990 '78,049 sa 1.834 $7B,44 ,
$410 ('501) ($S9C) $4,281
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V.rialKe'
(155]
85
(342)
45
177
(195]
(233J
2a9
($318}
(218)
!$53&J
704 636
468 52.
187 59
425 210
490 543
740 253
Q ill
S3.01' $2,362
0 11
,3,01' $2,3'9
51,843
I'!o£<S.CZ7
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C'yfflenJ Fl,nd Reyenues
SaksTu
Acrual
1993-94
$14,635
Adjusted
Budgell994-95
$14,920
Acrual
1994-95
$14,765
Varia~
with Budget
($155)
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The City', sales tax receipts turned in • ..,lid perfonnance in 1994-95. Acrual sales tax
revenues (adj-usting roc • one-time, prior-year adjustmeru discussed below) exceeded the
aOJUSted budget by $.71 million. or 4.8 perrent. The 1994-95 budget was adjusted upward
at midyear ~y $.34 million based upon third quarter receipts. Therefore, the expected
growth at midyear was out-paced by acrual receipts generated in • particularly strong
fourtl! quarter (which includes the Christmas sales period). Key gains in the fourtl! quarter
"'ere led by the new auto, apparel stores, and business services economic segments, while
key declines =rred in the electronics and lighl industry areas. Basal on a<:rual 1994-95
receipts, it is anricipated at this time that the City win comfortably achieve its 1995-%
budgeted saJes tax revenue 0( $IS.I milllo".
The Stale Board 0( Equalization (SBOE) has recently info<med the City 0( an adverse,
prior-year saJes tax judgement ruling for $.81 million. This judgement stemS from an
appeal by Varian Associates Inc. 0(.1981 rurlDg by the SBOE. Staff has accrued the
payment Soc !his liability in 1994-95, resnlting in a sales tax revenue falling 50. IS million
below the 1994-95 adjusted budge\.
After accounting for It .. Varian adjustment in 1994-95 and a one-time aOjUSlment (Sun
Microsystems) in 1993-94, ongoing sales tax revenues in \994-95 increased 10 percent
over the prior year.
Property Tao
Acrual
\993-94
57,737
Adjusted
Budget 1994·95
S7.400
Acrual
1994-95
51,485
Varia....nce
with Budget
$85
o
Total property tax r",'enues were 1.1 pc..,.cent above the adjusted budget, alld 33 percent
below actual revenues lOr 1993-94. After adjusting lOr • one-time "Teeler Plan" receipts in
1993-94, bowever, 1994-95 ""'enues exc«d prior year revenues by approximately 2 percent.
Total property tax revenues bave remained somewhat tlot over the past two years. This
<:oinciJes with the County', information that, C<luntywide, overall property ... Iuations
in<:reased a meager one-balf percent over 1993-94. The County bas de!ermined that the
Coulllywide as=sment roll lOr 1995-96 increased by 2.5 percent This projection is in line
with the City's 1995-96 budget, which included. 2 percent growth fac1or.
utility U.eR Tn
Actual
\993-94
55,454
AcfJUSled
Budget \994-95
55,824
Actual
1994-95
55,482
Variance
wilh Bwget
($342)
Total Ul!1ily user tax (UUT) revenue was.5 percent above prior year actuals and 5.9 percent
below the adjusted budget There are two sources of utmty user tax receipts: a tax on
1e1cpbone usage and a tax on City-o"ned Ul!lity sales whicb in<:lude electric, water and gas.
Telephone uur revenues were .2 percent abo". budget and 3.8 percenl above prior year
receipts. AIthoogh 1e1cpbone revenues ... 'ere on target, it appears tho! reductions in intrastote
Ioog <Iistaoce rates in the ... inter by Pacific Bell and increased competition among 1eJephooe
companies coold lead 10 lower than expected revenues in 1995-96.
uur revenues from the sale of City umities were under budget by 8.2 percent and under last
year actual, bY 73 percent. Lower water and elec!rk sales 10 customer.; are the <:8use of this
decline.
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Tn ..... ie .. 1 o.~.paIlCY Tn
Actual
1993-94
$3,301
Adjusted
Budget 1994-95
$3,591
Actual
1994-95
$3,643
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Variance
with Budget
$46
T!1IllSienl occupancy tax (TOn revenues were 1.3 percent above the acfjUsted budget and
II),) pereent above last year. Palo Alto hotels bave experienced !UI increase in occupied
room days ""er 1993-94. and occupancy rates bave b<en running overall at a healthy 15
pen:ent. Local hoIels are experiencing a resurgence in business-related nvel. and the lar;;er
bolels have increased 1l-.eir room rates. The increase in 1'01 revenues, therefore, .. fleets
steadily improving local and state economies.
Otber Tnes, rIDes .. d Pe •• llies
Actual
1993-94
55,271
Adjusted
Bud I 1994-9~
$4,456
Actual
1994-95
$4,633
Variance
with Budget
$111
Documentary transfer tax revenue was 3.5 percent below the adjusted budget, and 23.6
percent below 1993-94. After adjusting for severa! large property sales in the Stanford
R=arcb Par!< in 1993-94, bov.·cver, J 994-95 revenues were S.1 percent below the pOOr year.
Wrth the sharp increase in interest rales in 1994-95. it appears thaI sales ofresidential iIild
wmmercial properties were dampeoed.
Motor vehicle in-lieu tax revenue was ~.2 pen:ent over oodget and 8.3 percent below 199]-
94 revenues. After controlling for. "",,-time State payment in 1993-9410 oflSet the property
tax mift 10 schools, motor ve1ll<:1e revenue exceeds prior year revenue by • solid 11.\
percenL
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Revenues frOO1 parking ,'\oIations were 8,6 percent above the adjusted budget and were equal
to 1993·94 revenues. Actual revenues lOr 1994·95 reflect I one mooth grace period on
violations issued, OS & result of implementation of the Sleeper Parking O"rmance.
Senic. Fees and Permits
Actual Adjusted Actual Variance
1993·94 Budget 1994·95 1994·95 with Budget
57,914 58,133 $7,938 ($\95)
General Fund revenues lOr service fees ard permits were 2.4 percent lower than the adjusted
budget and 3 percent rSgher Ihan \993-94 revenues. A significart part of the variance from
budget results from Golf Course green fees coming in $288,000 under budget. Thls lower
revenue was a consequence of the bea\y ",inter rains, resulting in fewer golf rounds played.
Other. lower than budget revenues included loWe>' special events in Recreation of 558,000,
and • drop in Recreation class programs of 562,000. OflSctting these decreas..-s were: an
increase in the cable franchise revenue of 569,000, an increase in paramedic revenue of
565,000, an increase in Recreation facility entry revenue of $56,000, and an increase in
Children's Theatre ticket revenue of 541,000.
A variety ofpermlt fees fen short of budget: new construction fees by 528,000, bullcfmg
additions permits by 576,000, and encroachment permits by S23,OOO. Somewhat ()ffsetting
these shortages were incre .... in roofing permits or $17 ,000 and street opening permits of
S22,OOO_
Oarg .. to Other F .. ds
Actual . Adjusted Actual Variance
1993·94 Budget 1994-95 1994-95 w;thBudget
55,363 56,788 56,555 ($233)
r.g.'.U1
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1M variance from budgtt is explained by lower than anticipated .ervic: es \0 fr,e Utilities,
lMse servicel! irn:lude line clearing, surveying, grounds maintenance, and overall City
administration oCSlS,
Other Revenues
Actual AoJUS\ed Aetual Variance
1993-94 Budget 1994-95 1994-95 "iCh Budget
$9,213 $9,335 59,634 $299
Odler Revenues, I category Ihat inclu.lel; interest incooIe, fire and communication senices
10 Stanf«d University, State and federal grants, property and facility rentals, and sales of
JlCOP<I1Y, exceeded budget by 32 percenL The most signifkant increases were in; interest
income ($97,000) due \0 a growth in !he CiIy's portfolio; and reven"" frOO! Stanford
(5108,000) doe 10. positive year-end adjustment and reconciliation IiJr the prior years' fire
services,
OperatiDg Traasr.n h
Ac1llaI Adjusted Actual Variance
1993-94 Budget 1994-95 1994-95 ".ith Budget
517,501 $IB,i49 517,931 ($2IS)
Operating Transfers were U per""nt below budget. This was caused by lower transfers
from the University Avenue Parking District (5164,OOO}-The Im"er transfer was due 10
lower than anticipated ongoing parlOng cflStrict support. as wen as because the Attendant
Parldng program was not implemented. In addition, reimbursements Ii:x slaff work fr"", the
Gas Tax Fund and certain fuderal grant programs were lower than originally projected,
1'.,. I. at Z7
. ~-." ,~.--,'-.' -... -.~.-
GeDe .. 1 FODd E,poDdilllr .. by Dep.rtm~Dt
Admioistntro.
Actual Adjl!sted
1993-94 Budget 1994-95
59,516 SII,872
o
Actual
1994-95
$11,236
-.. " ":'
Variance
with Budget
$636
-~ .. '~ .,,-
-...=~ ~
As a result ofvacancies in the Administrative Services Department (furmerly Finance and
Informatioo Resources Departments), there were $297,000 saving. in salaries and benefits.
Additional savings result from lower !han anti<:ipated use of oul;;ide legal services ($63,000)
in the City Attorney's Office, and Contract Scr>ices in the Administrative Services
Department and the City C!erl<', Office ($132,000),
Com mlloily Servk ..
Actual Adjusted Actual Variance
1993-94 Bu<lget 1994-95 1994-95 v.,th Budget
515,248 $16,032 SlS,508 $524
The chief source of savings in Community Services is in water expenses. As. result of
heavy winla rains, Community Services was able 10 curtail waler usage in the City's parts
and at the golf course, saving 5>07,000. Additiona! savings were realized in refuse
collection e<>sts ($50,000) and Equipment Maintenance services from the City gansge
($61,000).
1'0&. II ., "l1
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.~/ -,'
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Actual AcfJusted Actual V.nance
1993-94 Budget 1994-95 1994-95 with Budget
$12,293 512,235 $12,176 S59
The fire Coosolidatioo Study. budgeted in 1994-95. was no! ready at year-eDd to be
encumbered. This resulted in the positive ".nance from budget shown .bm'e, (Sin«
funding the study lapsed in 1994-95, staff relurned \0 Council with • req~est foe fun<fmg the
study in 1995-96; Council adopted I Budget Ame!>dmenl Or<fmance in August 1995).
p[uninc
Actual Adjusted Actual Variance
1993-94 Budget 1994-95 1994-95 with Bodget
$4,318 $4.625 $4,415 S210
As • result 0{ staff vacancies and less use 0{ ""ettime than anticipated, the Plarming
Department bas Salaries and Benefits savings 0{ 57£,000, Additional savings include:
545,000 resulting from the lapse 0{ funding lOr the school safety study (a request for funding
o{this study was made in 1995-96 through a Budget Amendment Or<fmance), $35,000 in
Supplies and Materials savings, and lower costs for membership in lbe Coogestioo
Management Association.
Police
Actual Adjusted Actual Variance
1993-94 Budget 1994-95 1994-95 with Budget
$[4,805 515,568 $15,025 S543
I'1qe ll .. 27
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o
Oflhe $543,000 in savings, S 123,000 is • consequence of lower than budgeted Salaries and
Benefits due \0 ..... ffvacancies. Addltlonal savings resulted from lower boo!dng fees paid
10 the County (SI70,OOO), lower than anticipated contract C<lSts caused by the fact that the
downtown attendant 101 porl.:ing program was not implemented (5 189,0(0), and in lower than
expected Supplies and Materials expenses ($39,000).
P.blic Works
Actual Adjusted Actual Variance
1993-94 Budget 1994-95 1994-95 with Budget
$8,922 11,005 10,752 $253
",th • toy vacancy in • position dedi<:aled 10 facility projects, Public Works had savings in
salaries and benefits ($61,000), and in funds designated Wr contracted facility rehal>ilitation
projeets (S174,OOO).
NOB-Departmeutai
Actual Adjlli.1ed Actual Variance
1993-94 Budget 1994-95 1994-95 with Budget
4,575 $4,794 $4,657 S137
The positive variance principally results from unspent salary and non-salary contingency
funds ($107,000) and lower than projected lease payments ($30,000) 10 tlle Palo Aho
Unified School District Wr Cily use of school sites.
• iSS -,
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" ,
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Operatiag Tra • .ren Oul
Actual Adjusled Actual Variance
1993·94 Budget 1994·95 1994·95 ",th Budget
$6,313 55,703 5)686 $17
The small vari= in operating transfers results from lower than budgeted expenditures on
Streets and Sidewalks capital projects.
Gtnera' EBnd Regoes
The net operating surplus in the Genc:raI Fund caused an incre""" in the Budget Stabilization
Reserve (BSR}. The net effect of on impacts \0 the Cit)'s BSR is Soo"'11 in the following
chart.
Budge' Stabilization Reserve Balonte at 7/1194 (SOOO) SI1,356
Net from General fund Operations 51,253
Residual Equity Transfer from the Capital Improvement
fund (closed capital projects and revenues received lOr 806
projects in excess of budge1ed revenues)
Less Increase in Encumbrance Reserve (415)
Less All Other General Fund Reserve Cbanges (101)
Badget Stabilization Reserve B.louco u Dr July I, I99S Su,m
The BSR, with • balance of 513.9 million at 6i30/95, remains within the guidel;rlcs of the
Genernl Fund Reserve Policy adopted by Council in December 1992. That poIiq states that
the BSR sh<>uld be maintained at between 10 and JO percent of the General Fund's actual
,:.. ~ .
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--~-. ,iC-.
~-.. : --U.·' -. :.' ".--
<:>
operatiJ!g expenditur", IOc the fiscal year. The C\!:Te 01 BSR balance is approximately 19.6
per<:eI!t 0( ""tua\ 1994·95 General fund operating expenditures.
Below are an General Fund reserve balance; lIS of June :;0, 1995. They are separated into
"Discretioaary Reserves~ (those rese,,'es whicb are completely uocommitted from a legal
and budgelbry perspective) vs. "Non-Discretionary Reserves," (those reserve; which have
wmmitrnents associated with them}.
Increase
1994 1995 (Decrease)
from 1994
DiscretionaJy Reserves:
Budget Stabilization Reserve 512,356 S13,899 51,543
Reserve IOc streets and Side-
SidewalkslSchooI Site Projects 8J6 M5 (11)
Reserve for Emergencies .2OOQ illl!! --
Total Discretionary Resenes S!&,l32 $19,764 51,532
Non-Discretionary Reserves:
Reserve IOc Encumbrancesl
Reappropri.6ons S4,088 S 4,503 $ 415
Reserves fur Inventory &. Notes Receivable J..1l:! .L.1l2 --<2.)
Total Non-Discretionary Reserves ....uQ2 ....uti --iU
TOTAL GENERAL fUND RESER YES S~ S~ $~
1'>&_ IS "17
, -,:'
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CAPITAL IMPROVEMENT FUND
TOO!Iexpenditures cfthe Capital Improvement Fund were $5.5 millioo in the 1994-95 fiscal
year. Oflhat amount, 51.2 million was spent for ongoing stn:et maintenance and $ 5() 7,000
was used for sidewalk repairs. An additional $482,000 was expende<l for the California
Avenue Parking Structure, $252,000 for Parks Facilities Improvements, 5246,000 for the
GoIfCoocsc Reclaimed Water Project, and S225,OOO for the eM<: Center Remodeling and
Relocation Project. A liS! 0( CIP projects ovet 5 I 00,000 is included as Exhibit C 0( this
report.
C.pitallmpl"Ovem ••• Project ror WIde .I,rea Nerw ... k
During the year,project 19116, Wide Area Netwo<k. was oven;penI. by 55,804. ~usc of. growth
in the !lumber of personal computen used ciryv.ide. there was I larger L'lao expe<ted Dumber of
DOtWOik inlefface cards ocquiml, necessary to connect each persoru>l computer 10 the netwOik being
installed. This resulted in an overrun in the project. The attached BAO includes funding 10 bring
this project into balance so it can be closed.
ENTERPRISE FUNDS
Fiscal year 1994-95 operations have resulted in all Enterprise Funds being above their RSR
target levels. In fact, the Electric, Gas, Refuse, and W>stewater Collectioos Funds' RSR
balances are higher than the maximum target ""'els. These are discussed in more detall in
each fund1-s reserves section.
Enterprise Fancl Budget Vanonce RSR vonlU Target
T. (From) Reserves
(5000',)
Wa1er S 6,585 Above
Electric 36,555 Above
Gas 11,623 Above
Refuse 3,753 Above
ViW Collection 7,721 Above
WW Treatment 2,667 Above
StOOD Drainage 5,634 Above
..
W'f«r FIUd
1994-95
1993-94 Adjusted 1994-95
Actual Budget Actual Variallce
Revenues $17,041 S17,2S9 $15,590 $(1,669)
Purc~ 3~~1 4,561 4,204 357
Operations, Transfers and 5,649 6,978 6,456 522
Other
Capilal Expenses 6,485 5,289 4,921 362
Net 10 (from) Reserves S3,346 S431 53 $(428)
ReveaUH
Total re>'enues m the Water Fund were 51,1 Dllllioo below the adjusted budget. This was
attributable lO lower water sale. due 10 the beavy rains in the winter and spring monlhs.
Overall, the waler coosumptioo Was 13 percenllowCf than projected fOr ~'"' fiscal year.
Expe ......
Wllolcsa!e water pmclu:se=ts were also S357,OOO below budget resulting from lower water
consumption in winler months. Cootinued nOll-<irought conditions cOIltrjbuted 10 favorable
expenditure variance!; in salaries and benefits (5225,000), as Resource C<>DSCrvatlon staff
worked in other funds. Contract services sav'alg;< were due to unspenllandscape andits and
market research projects.
Reserves
lbe Rate Stabilization Reserve balance dropped $63,000 from the encrng 1993-94 level
resulting from lower .. -.ter sales. The 1994-95 ending bal an« of $6.6 million is stiU above
the target level ofreserve guidelines adopted by the Counc\l by $377,000.
CMIM6S:95 I'a&< 11 DC rI
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EledrkFa,d
1994·95
1~3·94 Adjusted 1994·95
Actual Budget Actual Variaoce
Revenues $53,011 $76,539 $73,6,5 $(2,&64)
Purchases 30,520 34,812 30,242 4,570
Operations, Transfers and 29,5\1 31,022 29,371 1,651
Other
C.apltaJ E"J>eDSeS 12,9W 12,623 10,160 2,463
Deb! Service 273 0 0 0
Net 10 (from) Reserves $(20,263) $(1,91~) $3,9G2 $5,820
In the Electric Fund, revenues were $2.8 mil!ioo lower than the adjusted budget. Customer
revenues were SI.9 milfion below budget. mainly resulting !rom lower electric consumption
in the summer months due 10 moderate weather. Other revenues were $.9 millioo. below
budget resulting from • lower level of reimbursements !rom Pac Ben and Cable Co-op h
shared capjtaJ projects, due 10 delays in construction.
Expenses
Po\\er purchase costs were $4.6 million below budget, attributable mainly \0 the City's
ahility 10 meet its power needs through NCr A's l""'er poormg arrangements, til", laking
advantage of lower spot mar:lr.et prices and availability of more hydrcrelectric power. On the
operatioos side, savings included;
o A decision DQ( 10 implement a thermal load analysis program ($65,000);
Page 111 of l?
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o Uo..<pent m",ket research p'oject (S39,000) due to shifting p60rities in response 10
internal department restructuring aoti >ities;
o Ail" cooditioner efficiency coosu l!ants nO( used (S I 66,(00);
o City facilities programs were not implemented, pending Public Works' review of
propose<! capital projects (5100,000);
. 0 Residential refrigerator progra", was discootinuc4 based 00 advice fr<>m the Utilities
Advisory Commission (UAC) ($3~,OOO);
o Delay. in customer air conorOOner projects qualitying fOC rebates ($100,000).
Finally, the decisioo. not 10 bire five positions for the infrastructure program. and O\'eraD
vacancies also cootril><rted $550,000 10 savings in Salaries and Benefi!.;. As was mentioned
in tile budge! bearings las! spring, tile Utilities Department is actively pursuing management
strategies 10 remain competitive in I changing market
Reserves
The Electric Fund RSR increased by $7,9 million 10 $365 milJioo. in 1994-95, whkh is
510.6 nullion higher than the maximum target 11Ie 1995-96 budgeled 7 percent rate
decrease, as wen as a \ra!lsfer of59 million from RSR 10 Calaveras Reserve, wHi help bring
the reserves down in 1995-96. However, recent lIJUlOUIlCemorns from our power supplier,
Western Area Power Agency, indicates that there may be sigojficant power purchases
savings again in 1995-96. Staff will report bac\ 10 Council in the midyear report on the
status cfbudget savings in the Electrk Fund and tile Electric RSR balan.:e, and "ill take the
projected reserve's balance into acwunl in developing the 1996-98 budget prcpcsals fOC rates
and reserves.
-:;..~<. -"-.
GM'lAd
1994·95
1993·94 Adjusted 1994·95
Actual Budg.et Actual Variance
Revenues $20,439 $22,821 523,180 $359
Purchases 10,541 10,330 8,752 1,578
Operations, Transfers and 5,834 6,323 5,735 588
Other
Capital Expenses 4,928 4,793 4,677 116
Debt Service 301 0 0 0
Net 10 (from) Reserves S( I, 171) 5!,375 S4,O!6 52,641
Revenues
Total revenues were 5359,000 higher !han tlle adjusted bu~get in the Gas Fund. Customer
revenues wen, $67,000 aoove the fore<:asl &.pile a S 1.2 miUion upward ad"jUStment in the
Mid-Year Report. SIroog gas sal .. ,..ere a direct resuIt 0( higher gas consumption during
colder spring IIlOIlths. 1nt<O<est iocome was also S75,000 higher due 10 higher casb reserves.
n.e remaining variances were spread among various 0Iher revenue categories.
Wholesale gas commodity costs were SIS million below budget despite a downward
adjustment O(SI.2 million in tlle Mid·Year Report. This was caused by • .01\ natural gas
mar1ret during the entire 1iscaI year, as prices dropped 10 a record low. Operating expenses
resulted in savings O(S588,OOO, primarily in Resource Management, due 10 the fu!Iowing:
o The cance!1atioo 0( a cogeneration feasibility study, due 10 l1IlCe11ainty in the electric
industry due 10 deregulation.
. .'-~ ·
o
<> CanceDation 0( studies exploring feasibility fur customers switching 10 and from gas
end uses ond eleclIk end uses. Again, deregulatioo in the electric industry has caused
uncer1ainty about proceeding with these studies .t this time.
o Finally, savin&, in markel research occurred, due 10 shifting priorities in response 10
internal restructuring activities.
Resen'es
Strong gas sales and cheaper gas commodity prices pushed tI,e kate Stabiliz.ation Reserv.
10 • N«l<d level 0($11.6 million in 1994-95_ This is $4.0 mJ1lion above the maximum level
0( the Council-adopted reserve guidelines. Staff will explore options fur dealir.g with dle
excess reserve in the 1996-98 bodgel peoc ....
1994-95
1993-94 AcfJUsted 1994-95
Actual Budget Actual Variance
Revenues 5\8,695 520,405 519,853 S(552)
Payments 10 PASCO 5.5,0 6,071 5,946 131
0peraIi00s,. Trar.5fers and 10,824 13,56S U,207 361
Other
Capital E.'q>Cnse5 II 0 0 0
Nello (from) Reserves S~,330 $760 5700 S{(0)
ReveIlles
Tolal revenues b~ the hmd were $552,000 lower than budget, mainly due 10 lower customcr
sales. WIth rate hfkes in the recent fiscal years., more cu~1on::.ers are reducing servic.e 10 a
siIJgt.e or mini container, and are reg.'cIing more items.
Pag<2111H1
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Expeuses
Disposal fees to PASCO w.,.. SI3I,OOO kss tha,., budge! as • resull of """'er cusl<>mcr
revenues. (pASCO is paid coolractually based on. pacelli ofCiIy refuse billings.) Salaries
and benefits were also below primarily clue IU one wtfilled position ii' the MiIl<riaI Re..;Q\'C<Y
area ($78,000). Supplies were less than budgeted (575,000) due to lower CtrI pun:hasc:s as
• result of revised State regulations baving 10 do with cover requirements. The remaininB
variance was in the cootract services. due 10 the bazardous materials pickup program costing
kss !han budgeted.
ReservH
The emfmg Rate Stabilization Reserve 01"53.7 remains .boIl! 5.1 million above !he maximum
level, despite f.mamg an additional 51.4 mil1ion 10 !he liability fur landfill closure and post
closure os required by State regulations and finarx:ial reporting standards. Moo! 0( the
additional liability was funded through .-..luting the operaIing expenditures during the MJd
Year Report. Palo AlIil is DOW in full compfiarx:e with the funding leveL The status ofl21e
Refuse RSR w111 be lakeD into account in the ! 996-98 badget pro<ess.
Wistenerr Find; Tmtmegl
1994·95
1993-94 Adjusted 1994·95
Actual Budget Actual Variance
Revenues $12,269 512,616 SII,78O S(836)
Operations, Transfers and 8,658 10,200 9,372 828
Other '.
Capital Expenses 1,809 1,839 1,834 5
Debt SeM<:. 2,Hl 319 319 0
Net 10 (from) Reserves $(439) S258 S255 S(3)
~.
o
ReveuoH
Revennes from lbe Regional Water QUality Control Plant (plant) lICe based on the actual
costs, which are billed 10 tile P1anl Partners. TIlC $836,000 IlCgative va.;anc" reflects COOl
savings at the Plant in 1995-96.
Espenses
Of the $833,000 costs savings at tile Plant, 5243,000 were in the Salaries and Benefit
calego<)' resulting from vacancies and lower overtime expenditures. Engineering costs for
outshle studies (S22(),OOO) ,,"'ere also less as contract bids came in lower than budge\.
Operation and maint= costs were also below budget, due to savings in chemicals and
other supplies (5117 ,000J and delay in award'mg of. map maintenance project ($ II 0,(00)
berore the year-end deadline.
Reserves
The ending Rate Stabilization Reserve rn.lance was $2.7 million, ",ithin range limits
established by the Council's fu;delines.
WuIew.ter Find; CoJIufiog
1994-95
J993-94 Adjusted 1994-95
Actual Budget Actual Variance
Revenues $11,090 SII,080 Sl1,l20 $40
Purclllises 3,780 3,916 3,348 568
Operations, T ransf"" and 1,806 2,030 1,879 lSI
Other
Capital Expenses 2,166 4,892 4,426 466
Debt Service 139 146 146 0
Net to (from) R=rves $3,199 $% $1,321 $1,225
CMRo46S:9S rq" 13 o! 27
ReveDU~
The C<>IIe<:!klo Fund revenu.:s were las than I percenl (S40,OOO) above blJdget CcstOOJer
revenues were S240.000 (2 percent) kss than budget as a result of lower wale! consumption
in the winter and spring months. (Some collection cbarges are tied 10 ",aler corl.'WtlpOon.)
However, bigher revenues fo< indU5lrial waste olSCharges (S214,OOO). interest income
(526,000), and connection fees ($40,000) resulted in an ov:raU favorable revenlle ,·.dance
I'll! \he fund.
Expellses
The savings (S~,OOO) in purchases were <:on!nbuled by lower cost anocations from the
Plant fo< sewer lr<3lmenL M \he Plant had operations and maintenance savings. these
savings are passed on 10 an P\anI Partner cit.ics. A sa,ings of 587,000 in contract rosts was
the resull offewer sewer line maintenance activities by City contractor..
Reserves
Bolstered by • combination of stroog saks and expenditure savings, tb. Wastev.'lIler
CO!lection Rate Stabilization Reserve increased S 13 Dllllioo over lite 1993-94 balance. The
ending Rate Stabilization Reserve balance of$7.7 million is 52.2 Dll1lioo over the maximum
leveL StaffW!lI address this excess reserve during the 1996-98 blJdger proce.s.
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Storm Drainage FIOd
1994-95
1993-94 Adjusted 1994-95
Actual Budget Actual Variance
Revenues $2,929 $12,271 $12,213 $(58)
Operations, Transfers a.'ld 1,S43 2,023 1,627 396
Other
Capital Expen...,. 2,502 4~7U 4,785 I
Debt Service 'Xl 'Xl 'Xl 0
Net 10 (from) !>.=rves $(I,2(6) $5,372 55,711 $339
Reveaaet
Storm Drainage Fund revenue. were $5S,OOO (0< 0.5 percent) below the adjusted budget
Expeases
Opetating expenditure savings resulted from lower-than-budgeted stann system maintenar.ce
activities.
Reserves
The ending Rate Stabilization Reserve balance of $ 5.6 milli<>n includes proceeds from debt
issuance. The Fund does not bave a formal reserve policy, but strives '" keel' at least
5500,000 I<x unfore..een contingencies. Excluding proceeds of debt, the RSR would be
approximately $1.6 million.
"".15 ot27
.',-, "
f'i
&Irr ..... rallco Reserve.
The City is obligated 10 set aside funds 10 cover worker's compensation and general fiability
expenses. Necessary fund levels ;m determined on an annual basis, and morded at the end
of the fiscal year. They inclll<le an estimate of incurred but not yet reported losses r.BNR's).
11-.. City', bealth, liability, and self insurance programs ;m accounted lOr in Internal Sen;"e
Funds. OperatiiJg departments are charged throoJgbout the year, a.'ld at the end of the year
any funds in excess of annual expenses can either be credited back 10 departments as savings,
0< used 10 fund previously unfunded long-term liabilities.
In fiscal year 1994-95, an actuarial study was conducted. Estirnates for lBNR'. were
considerably lower than de:ennined in the previous actuarial study. Deloitte 8< Touche
(08<1). the City's independent auditor, calculated that the bal"""e in the wo<ker',
eoo>pensalioo and general liability reserves should be set at $6.6 million, or S2.4 million less
than previous recommended reservele,-els of$9.0 million. Because of fluctuations in IB?-I"R
reserves ever the last several yem, staff prOflOSC" 10 reduce the funded liability by $1.7
millioo oow, and use thai source of funalllg, plus an additional S5 million ill overall current
year Rabillty budget savings 10: funy fund the City's long-term unfunded woek!:r's
oompensation and sick leave liabilities ($ 1.5 millW:). "-'SerVe lOr an Authority of California
Excess Liabilities (ACCEL) pool EabUity expense that will come due in 1995-96 ($.5
million); and establish a reserve acushioo" against future actuarial swings ($.2 million}.
These thr"" i100ms are discussed in detall below.
Fully Fund long-Term Worker"' Compe1lSotion and Sick Leave Liability. In the past. the
City negotiated agreements with the ,-arious bargaining units such that iI has obligations 10
pay City employees hired befOre. certaln date. percentage oflhelr W1I1Sed sick \eave when
!hey retire. In addition, there are long-term medical obligations the City has lOr workers who
have been injured. There is still an unfunded amount lOr the City's long-term commitments
in this orea. Staff proposes funy funding these long-term liabilities now, lOr a \otal of $1 .5
million.
kserve for "" ACCU Pay11l€11/ Due. Secood, the City of Palo Aho participates in the
AutborityofCaflfornia Excess Liabilities Joint Powers Authority (ACCEl),. selfinsuraoce
pool. ThaI pool suffered a Joss during the winter mootbs wben one member city in S<>UIbem
Caflfcrnia experienced extensive fIoo<fmg and landslide damage. As. member of ACCEL,
the City will share in that Joss. The expectations are that Palo Alto's share of the damage
will be bet¥. een $.5 million and $.9 million, "ruch is anticipated I<> be payable during fIscal
year 1995-96. StaffthereC<xe beBeves it is prudent I!;) earmark a contingency of$.S million
towards this pwpose.
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Self !7ISJ/!"ane< Reserve "CusMon": Third, ,talfbelieve, it is prudent 10 use the remaining
excess reserves ($.2 IDlllioo) 10 reduce the rec<>rded genera\liability r<::;erve i!f3dua1ly (over
a period of lOur years) I;y crediting departments with the savings over that period. A
graduated clecrease will protect against future negative swings in department openting
expendi1ures. Staff believes this approach is jul;tified by the large floctuations which are
inherent in !he general liability program. Estimated reserve le>'els bave varied widely with
each revised actuarial study. parti<:u!arly wben the study is conducted by • new actuary ...
was this most recent ene_
AUACHMENIS
Attachment 1 Budget Amendment Onfmance -Year-end Closing Ordinance
E.xhibit A 1994-95 Reappropriation Requests
Exhibit B Enteq>rise Fund Summaries
Ex."ibit C Enterprise Fund Reserve Balances
Exhibit D f.nterprl .. fund Rate Stabilintion Reserves
E>du1>Jt E Capital Improvement Projects Summary
Pq< Z7 0127
A TTAC!lMEN'1' 1
ORDINANCE NO..
ORDINM'(;E OF THE COUNCIL OF THE CITY OF PALO ALTO
AUTHORIZING CLOSING OF THE EUOOET FOR FISCAL YEAR 1994-95
~, pursuant to the prov~s~ons of Section 12 of Article
III of the Charter of the City of Palo Alto and as set forth in
Section 2.28.0/0 of the Palo Alto Municipal Code~ the ccuu~il on
June ~O~ 1994 did a~ a budget for fiscal year 1994-95; and
WHERUS. fiscal year 1994-95 has ended and the financial
results.. although subject to post-audit adjustment. are no~
available and are herewith reported in surr~rized financial
exhibits prepared by the Deputy City ~~~ager vbich are attached
hereto .. and. by reference made a part hereof; and
WHEREAS .. pursuant to Section 2:.28.080 .of t.he Palo Alto
Municipal Code .. the City .Manager did amend tbe budgetary accounts
of the City of Palo Alto to reflect:
(A} Additional appropriatioms authorized by ordinance of the
<'ity Council.
fa) Jo.me..."l'ldrnents to ~loyee corrpensatioo plans adopted by the
City Council.
te) Transfers of appropriations from the contingent account
as authorized by the City ~ager_
(D} Redistribution of appropriations between divisions~
programs, and objects 'Within va:z:iooJ.s departments as aut.horized by
the City Manager.
(E) Fiscal year 1994-95 appro,priations which on July 1, 1995
were encu.m.bered by properly executed .. bt.1t uncompleted, purchase
orders or contracts; and
WHEREAS • .Article II!. Section 12. of tbe Charter of tne City
of Fale AJto requires City Council approval of additional appropri
ations or transfers of appropriations from one department to
another; and
..
;-.
.-, "
.-
WHEREAS. fiscal year 19.94-95 appropriations in certain
departments ~~ categories as sbown on the attached ~~ibit -A-,
while not encumbered by purchase order or contract, at year end are
nevertheless recorMl.eooed for reappropriation in the fiscal year
1995 -5 6 budget,
NOii~ THEREFORE. the C-oun.cil of the City of Palo Alto does
ORDAIN es follo~~:
SECTION 1. Th~ City Mar.ager is a 1ltoorized and directed. to
t.ransfer apprcpriations. if necessary. in the utility funds by
amounts sufficient to provide for purcnase of additional water.
gas. electric. and refuse collection services. in tbe event the
sales of said utilities services exceed the original estimates
contained in the fiscal year 1994-95 oudget.
SECTION' 2. The fiscal year 1.994.-.95 unencu:mberE:d balances for
t.he departJrlents and categories sho'..m on Exhibit -A-shall be
carried forward and added to the fiscal year 1995-96 budget~
SECTION l_
directed:
The City Manaqer is further authorized and
fA) To close the fiscal year 1994-95 budget accounts in all
funds and departments and to make such interde;partmer.tal transfers
as required by the Charter of the City of Falo }It..lto. by ordinance .. "
or as set .forth in ,the fiscal year 1994-95 budget as adopted or
amended.
{B) To close various completed Capital Improvement Projects
as shown in ET.hibit E and iiaOve the balances into the appropriate
reserve_
(e) To establish reserves for all Funds as necessa.ry to
provide for:
flJ A reserve for encumbrances and reappropriations in
the various funds. the purpose of which is to carry forward and
continue in effect the unexpended balance of appropriations for:
(a) Outstanding purcbase orde 4 s and contracts for
which goods or services have not been received or completed by the
last day of fiscal year 19'94-95~ Such appropriations shall be
carried forward and added to the fiscal year 1935-95 budget.
" "" .. -.'
.'.'
(b) Fiscal year 199(-~5 departmental expenditures
which were aut.horized to:be carried fo~ard in Section 2 above.
(2) Reserves f~r Advances to OCher Funds a.~d for Stores
Inventory in accordance with -ordinance and policy 9'".J.id~lines.
13) A reserve for general contingencies of such amount
tha t the Ci ty counci 1 may apprO".re ~
(el il.esenres for 1Jtilities plant r.eplacement, rate
stabilization. and other resenres in accordance with C"l').arter a."'ld
policy guidelines ..
(51 After providing for the foregoing reserves, transfer
-tbe remainder of the fiscal year-19.94.-95 excess of General Fund
revenues over expl:!nditures to the Budget Stabilization Reserve.
SECTION 4. The £\!m. of Five Tr.o>J.sand Eight Hundred Four
Dollars ($5, S04.) is hereby transferred to the awrcpriation for
Capital Improvement Project 19116, ·Wide ~ea Net~ork·. to cover
project over expenditure,s, and the: General .Fu...'"1d BUdget
Stabilization Reserve is correspondingly reduced.
SECTION S-.. Upon ~retioo of-the independent. audit .. detail-ed
financial statemen,ts giving effect to all the above sections shall
be published as part of the annua.l financial report of the City as
required b:i Art.icle II.I, Section 16 .. of t,he Charter of the City of
palo Alt.o and in accordance with generally accepted a-ccountiog
principles.
SECTION 6. As specified in Section 2.2B_OSO(a' of the Palo
Alto Municipal Code. a two-thirds vote of the City Council is
required to a~ this crdinance.
SEC'IION 7.. The COUDCil of the City of Palo Al to hereby finds
t.bat the enactment of this ordinance is rx;"t a project under the
California Environmental Q.lality Act and~ therefore~ no
environmental impact assessment is ,necessary~
SECTION 8.
Municipal Code,
adoption.
As provided in Section 2_04.350 of the Palo Alto
this ordinance shall becQrne effective upon
'-
-0-;
NOES:
1\llSTEN'1'IONS:
ABSENT:
A'!TEST:
City Clerk
APPI<OVE!> AS TO FORM:
Senior Asst~ City Attorney
Mayor
City Man."ger
Deputy City ~~ager.
Administrative Services
Departmenll
Dlvlsloa '
GENERAL FUND
AcIrrJnistrative
Services Dept
CommunIty
~
EXHIBIT A
1994-95 REAPPROPRIA TJON REQUESTS
Reawropriatioa
Training for "sees of the Lawton Payron System, as the
Cit] updates 10 ve!>ion 6, I of the software,
(Staff has only been trained for implementatioo and basic
use of the system. further training Geed, fur more
effecti\le esc of the system bave beeHi identified.)
Plumbing repairs, bouse cleaning, floor poIisbing, and
misceDaneoos smaIl repair> fur the Williams property,
{Repairs were delayed primarily due 10 complications
with the funlace.)
Q:",suItan1 10 srudy and recommend Ioog range
re<:lIrtoIDgy needs in Community Servu,;.
(Requesl for Proposal n<e<ls 10 be resubmitted .,
potentia! vendors.)
Repaint rooms and purchase furnIture.
(Vo'od; is scbeduled fur Fall, 1995,)
Study of current and future library services.
(Funding from State grant lIllthori2erl late in 1994-95,)
Repaving of cart path in Golf Cours.e.
(Late winter rain resulted in delay due 10 wet: Ct)od'itions.)
, ,
,'. '. -, ~--" ;;, .---1
Amount
5!0,600
512,198
S28,600
$20,000
SI9,!IS
$18,000
Planning
Remodeling of Audiovisual Room at Main t.."brary.
(New shelving must be ;.">StaIled after ADA ",modeling
project at Main LJ"brary which has been rescheduled for
compleooo in 95-96.)
S6.000
Replacement of carper in center offices and work areas in S 12,{)(X)
Cubberley.
(Delayed a"" 10 project coordinatoc ">caney in Pubfic
Wocb.)
Comprehensive Plan. The funds .. 'ill he used CO£
coosu1tant contracts, pubIisbing the Pla!" .... advertising.
and nUscellaneoo.'s expenses.
(This is a multi-year project that is expected 10 be
completed in late 1996.)
CoosulUlnt semc.s 10 finalize and edit the Dtafi
[)owntowR Urban Desiglll Guide.
('Project delayed due 10 other ... ad program priorities in
the department indu<fing the Transfer Development
Rigl-.ts (TAR) Ordinance and the proposed Stanfool Sand
Hill projects.)
Retrofitting of existing vehicles by Fleet Managemenll<>
accommodate mobil~ COfDIluting equipmeLI! and De~'
mounting systems.
(Project delayed due 10 scheduling problems.)
O>ntinued assistance 10 East Palo Alto.
(per O>nndl direcOOo, unspent funds 10 East Palo Alto
should be carried forward I<> 1995-96. Proj«;ts 10 be
defined at a1ater dale.)
Emergency power generator backup for phone .. alarms.
and offlCC machines.
(Du.e to staffing vacancies., the engineering foe fr.is
project has not yet been completed.)
$128,848
$16,600
564,015
52%5,000
$19,000
• "of." ~
,. -, ~
>.
Pub!icWori<s CUbberley Communi!)! Qnter pariting 10< and concrete $19,000
repam and improvements, bandicapped pariting
improvements, parting 10< sweeping, tree pruning,
portio; 10< striping, and installation of parting IL,d safety
s1gns..
(Othet woik priorities prevented this from being
accomplished in 1994-95"
Modif] til< tJl. hood. gas line, and eh"lrical service ..
til< Cultural Qn:.r. bringing these items up 10 code 10
ailow installation of DeW hood,
(Project <le1.yO<! o!ue 10 vacant position,)
Childres', neater Storage Sbed,
(Project <lela}'ed due 10 .acant po<ition.)
PaiOl. -1" and "Q" parting lots.
(l'ni'ject <lela)<d due 10 vacant po<ition.)
$10,000
$25,000
$65,000
\teplacemen! of software for ... ",k <><de" and tracking of 510,000
all facifi!ies.
(Veodo< selection process ,..,.ntly completed.) ,
UTILITY FUNDS
Purc~ase of telepbone sequeocer for use in !be Cus/orner
Service: Center.
(Tune fr.une for obtainiog bids insuffideo[ 10 eocurnber
funds for curn:t.t fiscal )1031'.)
Consultant support'" address til< legal and technlcal
issues associated wjtfi the electric Jes.tJ'\Kturing.
(The Caflfornia Public Utility Commission decision v.as
<lelayed from '""uary 10 May 25, 1995.)
521,000
$150,000
'.
'."-;-,
Second phase of large ccmmell; ia! indust.oiallandscape
water auditing program.
(fl>e Phase 1 eontr>Cl<lC fen behind ",beduk whick
dela~ Ille Request rQC Proposal for the secooo phase oC
the project.)
Consultant \() c-cnsotidatc several, ex.i<;ting cus.tQli1c:I:
databases (PC Nsed). Databases include: cu5lomer
cont8ct lists, biSlorical inf<>rmalio<! on usage and
program participation. and other information for utilities
marteting and customer support.
(The time frune of the R"'Iue51 fer Proposal se!ectioo
and approval process could Il()( be completed in 1994-
95.)
Reconst:fU(:tionIn:location 0( compost area k) meet
permit requirement f~ operating a facility compos'"ung.
(State regulations were finalized in Marcb 1995. The
Pubfic Wocks dePartment is stin asse5Sing optioru for the
optimal location.)
Surface ~pair af Recyding CerHer.
(Due lO wet winter aDd' excess Ilraffic at the Recyding
Ccntel"~ the pavement requires reptacemenl The damage
"as not identified' until late in 1994-95.)
CAPlT AL IMl'ROVEMEl\'T PROGRAM
."-dministrari V~
~JDance
CIPlI9411
IT Easement Purchase.
(Purchase is dependent on o~oer relocating to ~w site.
Acquisition price bas !><en .pproved by Council.)
$40,000
$35,000
$60,000
$IQ,OOO
$420,000
'. -:. ~ ""'"
.><:'
.. /
.'
Mannina
C!Pf!9401
Plannir.,
CIP'I93a
Public Worlq
CIP t19301
PublkWorh
ClP'!9401
Publk WOO s
CIP'19301
Pub!icWorh
CIP'19205
PlanninB
CIP'395Q1
A feasibility study 10 upgrade tl1e California Avenue 530,000
pedestrian Ullderpass 10 meet current design 5UIldanls roc
bike and pedestrian us.ge. and 10 comply with ADA
standards.
(The ",00 ill this project will be combtned "ilb CIP
'19m. tl1e PedestrianlBike Grade Separation feasibility
Study. which is • ~tudy of fOOl' other raHroad cro£.Sings
aloog tl1e Cal Train tracks !hal will occur ill 1995-%.)
Bike lane improvements.
(Fwthet ruscussion:s .... jtb the sch<>ol and business
representatives have 10 be pt1rsued before developing I.
tinal design roc tl1e EI Camino Way section of bike
lanes.)
Willde Way bike bridge deck reDovation.
{Ccnsultanc is reviewing aJternativ(: design for new
declc.)
524.119
$30.000
l:l5t.aIIation of bacJdJo .... devi<es aI approximately 20 city $60.000
operated sites throngboot Palo Alto.
{1""talJation cl backflow de,ices at appro<imalely 20
city operated sited througbout Palo AIlo.}
Rayland Athletic Cenrer circuit replacement
(Departmental backlog of projects !hal had higher
priorities. Myrna. please cbect)
S5().OOO
Upgrade of fuel "OOIge tanks 10 comply 'O'ith JocoL state 575.000
and federal regulations..
(Departmeolal backlog of projects that bad highc;
priorities.)
Industrial was'tt lah relocation..
(Preliminary design is in process, Design and
con.'truction was postponed due 10 higher priority
projec~s and concerns over potential regularOf)' buildi.'lg
requirements.)
S175.ooo
..•
TOTAL ltEAPFIlOPRIA 110N REQUF-STS
C.eoeraI Fund
UtllI., Fund
Capltallmpro ........ 1 Fund
TOTAL
$7.,.6"
$316,000
$864,119
$1,lI4'.796
-. fj) @ bh'fbR8
IENTERPfUSE FUND $UMMAFJEI FY'''''''
WATE.FUfIIO ,-.-1'13-·14 ~·dl""" ... "'. ........
AdIIII
au_
"""'" ~_ED«Bo" -~ -$15.195 $'4,223 "2,554 $12,5$4 \$1."""l
~!Ene 1.&./1 5,03e; >.006 '.036 •
TOTAL REVENUE 17 ,004'! 11.259 15.590 15,590 (1."""l
EXPENSES .......... !,561 '56' . ..,. '.21>4 357
OIho<E_ ..... 6.97& &,21'5 191 ..... 522
TOtAL OPERATING EXP94SES 1,210 11,539 '0,419 181 -'0,660 .,.
CopiIoI£-..... 5,289 1,859 3 .... '.m 3Sl
TOTAL EXPENSES 13,!S95 ,s.an '2,~ 3.2<19 15,5B7 1,24'
JOI(FROWl RESOVU ...... <31 '252 {3,249) • (0Q8)
EL.ECfR)C fUND
• IM-tO ....... .--,-.......
""""" --En<iIIHoI~ --1l£VE_ ......... $79,7iO (70 .... $67.~2 $151,752-(S2.S64J
~IEnc. ... ". 5,913 $,'913 5,9':l • --(J6."" • •
'JOYA.L REVENUE SM~;' 76,539 73,675 73,675 (2.064)
~.
Pwof>ases 30.520 304,812 30,241 30,242 4.510 """'-29.51' 31,022 28,703 ... 29,371 1,651
TOTAl CA;:RATlNG EXPENSES 600,031 65.'" SO .... ... 59,6~3 6,22'\
~-12.1;10 ~2,623 ..... 002 10,160 2 .... _Po,..,....,.. 37 • • _'080 """" """'" 2lIl • •
TOTAL EXPENSES 13,274 7!,4S7' &4,803 4,970 6;,773 US<
1OI(FROIIIl RESERVES (20.25.>1 ",918) ',1172 ''',S7O) '.902 '.820
. , ..
~ 0
<WI FUNt>
, ...... --, .. ".. A4J-, ...... ""..., ---~ Ptld ED¢fR"" ~ _1£
-. ... $13,500 $20,056 $2',315 121,31S " .. -,.". I,.r.o "..S I,'" 1,'Bts D
1OTAl. UVENUI 2O,C!O 22,82:1-23,1-80 0 23, ~'BO 350
£XPEN$I!S -10,5041 1Q,SlC) 1,152 8,15:/ ,.m """" .,.,..,... M3C 6,323 5,~1 '0. 5:735 sea
TOTAl Of'EAAllNG iXPEN$U 15,~75 16,553 14,lb 1\14 '4,4&1 V"
CooitaI __ ',m 4,193 UV '.150 1II,6n .,.
~P~'\l$ <! • • ~ 1'963 'J\1;t} !4f/ClJ >tiS • •
rorAL EXP£lOSU :?:',Gl0 >1,<46 11,20<) 1,&14 19,t&4 US2
~RESI:JtVU (1.171) 1,!o75 $}i30 (1.914) ".C1~ 4!,&41
RERlSEFUlID
, ...... . ...... ' ...... A4j .......
._,. ........
AI;!IaI -----... -~ \'alI&zl<a
REtIEHUE --$11"."9"7 $2\l,_ S1~.W ff9c,S47 1-~IEne t'" "'" 300 ,.,. •
JOTAl R£VENUE: 18,&95 lI),_ 19,853: 15,853 (oS>!
~
P~tQPASCO S,"'" 6,017 5,~ 5,945 131 """"-10,a24; U,Sfi8 '2,147 "'" 1~,2C7 361
row. OPEAATlNG EXP£N$ES Ui,35C fS,64S 18,&93 "'" '9,15:3 492
"""""'-11 D • •
TOTAL~' 1(1',.)6.5 1.9,60\';5 1~.a.S3 "'" 19,1£3 '92
~_""S£R_ 2,"" 760 1,1&1 (...,) 100 (60)
..
€) @ ..
WASTEWATER TREA1'¥E"" FUNO
, ...... , ...... ....... MI-! ......
A_
~ ~ -~ 211.a1 EDti£l:U 11.-
MYENIJI! ......... $10.591 "0,712 S .... ,. $9,!.16 I-f': rp;Mopcillb.' Ene 1,&18 ! ,"", !,"", !,"", •
TOTAl. REYeIIJE 12,269 12,61e 11,7&J • 1'1.780 (836)
IEXI'ENSEa
~ ......... 1,.,;0 1{1,200 1325 1J)47 '.372 a2!I
TOTAl OPEAATING EXPENSE:S 1,.,;0 10,200 1,325 1,0(7 I,m 828
"-"-!,SOIi 1,1139 406 .. .,. 1.8Z04 • -"-561 ". 3'. 3" • _ '983 ""dy 6ondo 1,67. • •
TOTAL. EXPENSES '1'2,108 12,~ I,,,",, 2.05 ",525 133
»(1' __ R£$E',"U ,<39) 258 2,no {2,CS] 255 (3l
WASTEWATER COl.l.CCTION FIJ'IrrIID
, ...... ,_ .. ....... Adj_
._ "" ... A<IIaI --Eos:mua flUl ErvlBMlI --REV100JE
.....",. S~C • .451 $10,801 SHl,64S SHl,Me $40
~'Erc 633 .n C2 .n •
1O'IAI. REV1iW"" 1',090 11,080 1\,120 • 1 \, ~2'l 40
ElIP£HIE'
Pun:haseo 3,780 3,916 3,:>4& 3,348 S68
.",....".-',806 2,030 ',8'( 65 '1','&79 ,51
TOtAL OP£RATmG EXPENSES 5,'" 0,946 5,162 6. 5,227 "9
CapiOO ......... 2,1&5 4,892 1,580 2,'" ..eo ... _P""-'39 ," ,,, ,48 •
TOT .... EXl'DISU 1,891 10,984 6,aae 2.11'111 g,m t.185
~ .. sarws 3,199 .. 4,232 (2,;I11} 1,321 1,225
@
STORM DRAlN FUND . -, ....... ....... lWJuo ... ....... ......., ---A<IIIII -.. e:....En<IRlu !laJWln
IU'JENUE ....... $1,108 S2.:>56 $2, ,." $2,'" ($S81
1995 Bond Proceeds • 5,350 O,:l5O 1,:l5O 0
~....,r..tio:ItJEnc '.220 1,651 1,651 1,657 •
lOTAI.M\'E~ 2,m 12,111. 12,l"Il • 12..213 (58)
EXI'EHOU 0Ih0r_
',543 2,O21 1,520 10' 1,627 39E
TOTAL OP£.RATIHG EXPENSES 1,543 2,023 1,526 m 1,627 306
~-2,502 4.786 .,., .,,.. 4.7!S • -1'aymenlS 00 SO 90 90 •
fOTAL EXPEH$EI 4.'35 "'99 2,m7 4.465 6,502 m
TOI(fROIIl RESERVES (',206) :5,372 10,115 (4.465) 5,71 ~ m
Wmr Ele<:trIc
Emofgenq pion( .. pIac<omoni $6S2 12,071
Ratest>t~~ 5,585 36,555
c.taY .... Raaetw 1-4,827
a.. SuPP*MntaI.upply
UncIer;round _ 534
ConHMdIaa loin
~ __ twaources
CommftmentI .nd! reapproprfa6ana 3,250 4,970
r ____ ..
'0.48'7 H,m . -
EldIIb~C
ENTERPRlSl; FUNO RESERVE BAJ.ANCeS
•• of ,Ami 30, 1995
(In fhootan4 of d'onlllW}
WHI ..... r.,.
w_
lin ~l!_ rlllIlmllll IWIIu
$595 $336 $947
1I,62l 7.72$ 2,667 13,752
3,092
522
236
1.914 2,909 2,475 -.,.-1D~981 I,Oat 4._
,. "0..'
Storm ~~ t_
0mIn Il:I!IIM
SoI.601 $4,537
$5,833 1 •• 538 55,~.
14,827 18,894
:;.092 3,092
534 544
822 614
238 II,
4-.aS 20.~, 15,311
1D,098 Hi,IH 18.'12
•
"'-,~.:-., ~\-'::-
-.,' . ~ .' ..
, : .. ,~ ~ ;.~-:=~-:-<~>~;-;.:~~:-~ '," . " -, "C <,;,_.;
~
E.dllbll 0
E'lTERPRlSE FUNDS
Rata Stabnz.atSon RoHaN"
-6130/95 Minimum M,uimum OYar/(und'r) o.orllundOf')
RSR BaI RSRBaI RSRBaI RSRBaI Min~ MaxBal
!SlIO.Ol (SOOOj ..1JQQ!IJ ~ ~ ---lIOOOl
Wotor $6,SoIa $6,585 $4,139 SB,2n $2,~46 (SI,692)
EIKtrIc 28,668 36,555 12,950 25,900 23,6(l5 10,655
Gao 7,639 11,623 3,791 7,583 7,832 ~,040
Rafuse 3,190 3,752 I,Bl0 3,620 1,~2 132
WWeoD"dIon M25 7,121 2,7~ 5,508 4,967 2,213
_T...-t 2,569 2.667 1,~7 3,O~ 1.120 (~7)
-Stonn Drain_at: 63 5,633 0 NA 5,633 NA
TOTAL 55,202 74,536
,:~
:.' ., .. ~ ~ .. '/
filel1ame :Exbi1C95
l'Tojed
ProjedTIlfe Number Depl
I'll* Bldg _re Imp 18508 PWD
fill. 0atIbase ~ 1!l61~ ftf'!
Ar!s i1 Public Places 18817 SCS
Haz MtrIo UG Tan~ Removal 16803 PWD
"""'"' 01 lITigation Syst 18806 SCS
Infr. SyoIem Deve!opmenl 18812 IRQ
Geographic 1nIo.5y>1ems 18822 PWD
USC Sibo Improvement 18908 PWD
Fro SIatio<l Donn. Imp. 18916 Po\'[)
Harbor tnprovemenI 18918 PWD
Playing Filed Jmprovement 18932 ftf'!
AMport. T.n~ Removal 19001 PWD
Rec:ord5 Management 19011 IRO
Payrol ~neI 51''-19012 FIN
Building Code 19018 PWO
Tan. 1nvestigafion & Remo 19101 PWD
Atastracf.ero lake Dam 19102 PWO
Ptayground Fumill E'l"ip. 19}Q3 SCS
CMc~'" Fro SprinlcIe< 51's!. ISHl8 PWO
Police C9mnt CO'T1pU!or Sysl 19109 POI.
Y\Ide Area NeIWOlmg '9118 IRO
HP 15<1 Personal Compufero 19117 IRQ
CMcClr_ 19119 PM> Golf CouIoe Redaimed __ 1921)9 PWD car,.". Pa!IOOg _~ 19213 WID
Amer.OioIIkt CompIlance 19309 IRO
MSCSecuriIj-~ 19311 PM>
FIIWCoITlin ~ 51's!. 193'2 FIR
RocfIO Replacements 19403 POI.
V_Processing Sys\em 19404 IRO
RiconacIa Pool Sibo Impro'I 19406 PM>
CMc Canter Garage Impro'I 19410 PWD
""'" BaddIow RBp(.lllrfig 19414 PM>
PaifI. FacilitieslrTp"ovemen! 19415 SCS m EasemomI Pu«:hases '9411 FIN
liIl<aIy IwIomation Services 19418 SCS
facili!ies Roo! RejiIace< i 101.15 19514 PM>
Multi-6ne TeIep.Sys1em Rep!. 19519 IRO
TOTAl.. General Fund Frojecls
. --;... ~
Exhibit E
'. .-'
"
Cap;tallmprovemenl P~ecls Summa ry I selecle<i ~ecls Over 100,000 J
Year end evlew.1994·199S
Adjusted EJcpThru 94195Yro
Budget to Date 6130194 Ac1ua/
4, 165,581 2,858,584 148,361 _.500 573,766 22,859
14l1,109 \ 14,616 9,202
215,000 181,279 1,113
390,000 329,«3 48.~O
1,419,~O 1,350,490 58.181
815,000 462,4oe 100,502
38<l,000 354,666 4,091
6()5,000 406,329 37,350
1,535,000 1,277,228 15,362
355,165 109,HO 194,295
770,000 220,678 2411
510,000 324,384 20,255
126,000 21,997 67,328
847,000 323,057 65,679
170,000 61.194 8,562
240.000 59.788 20,_
205.000 169.814 :.s,I86
6«,000 381,365 184,228
855,000 350,204 160.IOB
225,000 96,_ 133,812
172,000 lw,002 62,793
513.150 43,825 225,041
300,000 10,277 245,941
1,887.500 1,250.012 482,245
849,620 56,843 163,615
'00,000 13,328 298
4as,050 53,4OS 31,139
225,000 91,240 112.726
240,500 87 143.330
480,000 e 459
200.000 «
261.000 20,925 72,075
427.500 4lI,557 287,2«
412,000
497,000 150,«9 69,210
325,000 1,837
100,000
23,038,195 11,&73,993 3,234,051
••
• ~ r '
, ,
Budget
Balaoc:e
1,158,616
347,855
22,291
32,608
11,917
10,869
252,_
21,021 • 161,3<1
242.410
61,160
549.076
165.351
36,675
458._
100,2«
159,528
0
18,407
344.688
(5.804)
205
244,_
43,762
155,243
629,162 • 86,374
400,506
21.034
97.083
479.533
199,956
167,999
93,699
412,000
277,341
323,163
100,000
1,930,151
Fi!en.ame: ExbilC95 Exlubit E
Cap!tallml!'ovenienl Pr~""1s Summary
($eleele<! Pr~1a Over 10099000 I Year end evlew, 19J.C-1 5
Project Adjusted Exp Thru 94195 YTD Budge!
PnJje<t Tille Number 0e9! Bucfget to Dale 6130194 Ado'" Balance
Street M:ainfenance 18670,1897 PWO On-gOing 1,199,167
SidewaJiRepaT'" \~9()3 PWO On-going 507,399
Minor inte."Sedion lJ'1l). 19072 PWO 135,74Q 115,191 ~,549
Major Inlefseclion Imp. 19073 PM> 2,500,000 773,855 63,944 1,662,201
~ Lane Bi<eWay S<udy 19310 PlA 631,26ll 95.815 21,667 513,778
Alma She! Bike Bric!ge 19411 PWO 241,000 10 32,326 208,66( • PedosIBike Grade SepanlIion 195C2 PlA lSO,OOO \50,000
TOTAl, SU""""""menI Projed 3,658,000 9S4,671 117,937 2.555,192
lab.Facilities & Stucf.es I!86S WNr 60<1,682 463,551 30,515 110,616
Gas SlaIion lmPfOWl1lOnI 8919 GAS 2n,302 97.476 12,869 181,957 __ Imp.
8923 WATER 235.984 124,948 6,533 104,503
Qua"Y Rd.12 KV feede", lI9l7 ElEC 1.115,000 I,Ol8,44lI \01,353 55,201
Geographic Info.Systems 8945 MUlTI 1,349,750 124.16lI 203.528 422,056
Hansen W1l'j 12 KV Add"rtion 9053 ELEC 197.000 792, \01 .,893
GlSWo!I<s!a .... 9101 MUlTI 215,000 178,138 36,882
Ow!n PA OG <f .. 1rid II! 9152 ELfC 1,860,000 1,621,794 69,933 162,273 _ ReelalNltion 9170 WNr 300,000 261,445 18.144 41\
Go4f eou .... Wa!el Redama 9220 MlA.TI 320,000 247,583 56,081 16,336
1lalur.l1 Gas Vehicle Cony. 9230 GAS 691,000 225,356 163,051 302,593 au. roe _ 0 CoIo<ado 9251 fLee 150,000 142,205 7,l'95
Onln P _"-lJ'nc!eclIroUnd 1'1 9252 €LEC 1,860,000 1,_.BI5 106,194 as,990
CivTc CenIer Buikl-<lUl 9352 MUlTI 1,397,500 742,581 525,_ 129,551 • Street LiI:Ilt """"""",nls 9354 flee 310,000 119.277 63, 137 127.586
\JliJi1ieo BiIr"'9 System 9357 Elee 700,000 203,767 204,592 291,641
_ Gas SIomISlaIioo ""prov. 9451 MlA.TI 1,117,000 16.853 134.175 965,272
Batmn Pari< OistSyslem 9452 ELEe 1,060,000 28,846 8OS,CB8 226.066
SouItlgaI. I.lndergrtlUnd Oisl 9453 ELEC 2,268,000 60,400 617,124 1.500.386
"'6uslnal_ tab Rel<>caOOn 9454 W>NT \75,000 115,000
Inle<cej>lcr MaintCleanTng 9504 WNr 150,000 150,eoo Inc_ Slaci<GasPa_ Re 9505 WNr 200,000 200,000 Ae_ Tri '-SlrucllJre 9513 WNr 100,000 100,000
i\ra~ Q1( EtooiOn P.e(>aTr 9S06 S.ORAJN 170,000 4,930 165,070 80 KV Bu. r .. _ Tnstlllal 9509 ELEC 150.000 112,680 37,340
Slbst Tran_ Rep;ae.menl 9510 ELEC 400,000 361,564 18,436
SupetY.Con~oI & Oo!a SystVpgr. 9515 ELEC '00,000 18,802 81. '!98
SUBTOTAl 18,14&,2 18 8,759,845 3,636,341 5,752,032 ,
Pn>jecI
Project Tille Number {)<opI
Watorlolaih RepIacet ... nI S01S WOo.~
Ga$MainF~ 8018 GAS
Stann lJ<8i ... Imp. 887D SORAlN
E1ecIfic otstlrr9rolllerl'lert 8928 Et.EC
_Ct4 Sy> Rollab. 9113 W>M;
TQIaI,Enlerprise Fund Projoc!s
Exhibit E
C.pltallmplovamenl Prole.tII Summary
(selacled Proiacls Over l100 000)
Yea. and Review, 1994-1995
MJUsle<!
B<Jdget 10 Dale
On-going
On-goiog
Oo-going
On-sloing
On-going
18,148.218
9419~YTD
.Aclual
1,050.788
1,900,974
355,715
2,()41.5~
1,504.982
10,_,352
"
Budge!
Balance
5,152,032 •
•
Pll)jed -1&806
18908
19103
19111
19111
192()4
192W
194114
19408
194\5
19419
19507
19533
18932
19072
11,911
~1,021
Q
o
2()5
C
.3,783
97,083
6
800
21G
3,4049
6,685
51.160
23§.ll9
.
•
•
• ..
•