HomeMy WebLinkAbout0452.095J
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1 City of Palo Alto
City Manager's Report
----STUD'( SESSION ITEM
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMEr."f: CITY MANAGER
AGENDA DATE: October 16,1995 CMR:4S2:95
SUBJECT: Seledlon of Council PrIorities for Fiscal Years 19%-98
BEQlIEST
The Council, in study session. will review and discuss sugger.tions 1'0< what shoold be
selected as the Council's priorities for IiscaI years 1996-97 and 1997-98. The priocities
selected by CoonciI consellSllS ,.'ilI be fonnaIIy approved at the October 30 Council
meeting.
BF£OMMENI)ATIONS
Council Membom have individually indicated their preferenca for priorities Ihrough their
submittal of suggestioos and the assignmeIll: of point5 10 items on the I<JtalIis! of suggested
priorities. The study session provides the opponunity 10 review the r.mklng of priorities
and delermine which bave the suppol1 of the entire Council. Typically, the Council bas
selected two or three issue< 10 be its priorities 1'0< the ensuing IiscaI year. The Council
.rlSCllSsion will also provide .rrrection which ,..;n enable slaf! 10 compose more precise
descriptions ol the priorities and their goals.
POLICY IMPI,ICA1Jm.'S
The process of setting priorities enables the CooncillO identify the issues wbi:::h it believes
require an intensified effort during the coming fiscal }'ears. The implementation of the
priorities will be incorporated in the budget soon 10 be developed fo< FY 1996-97 and FY
1997-98 .
. EU;O:myE SIlMMABY
As the 1m! step in the process, Council Members individually submitwd thelr suggestions.
Attachment I is the list of suggested issues. The Council-appointed boards, commissions
and committees were encouraged 10 submit suggestions and those were also included in the
attached list. TbP.lisI also included the suggestions which were formulated by the reS1deDlS
who pa.'ticipated in the September 23 Town Hall Meeting.
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Council Members were then given score sheets on wh;ch they individually assigned points
10 establish their own priorities_ The score sbeets have been tabulated and the composite
appears as Attachmenl 2.
AttaclIiIwtt 3 is a flst of the issues as Council has now ranked them. Attachment 3 also
indica"" the range of points assigned to various issues and the number c{ Council
Members who selected each item.
Two issues were assigned points by eight 0( nine Council Members; these are Issues
R£1ote4 to Traffic and Fanu7ies. yourlr aN! Ccmmunity. Two other issues received a !esser
number of points, but were also selected by • roajoriry 0( the Council; these are
CorI¥>letiofIllJId lmpremelltalion o{w Comprehensive l'klIt and 1nj'ras£TUCtUrt Plan. Four
0Iher issues were given points by one or IOOre Council Members.
Three of the four issues Darned aoove are existing Council. Priorities for the current FY
1995-96 and Attachment I includes LI}e scope of how they are beiug addressed this rear-
During the C<JUISe of the study session, Council Members are requested to 1) develop
CO!lSeJNIS on the Council's priorities for the next two fiscal years; 2) indicate if the issue
will be a priority for the first year. the second year, or both; and 3) provide direction
concerning !he scope and goals associated with the priority_
FlSC AT IMPACT
_ Until the prioO!ies are selected. 11: is impossible to idetllify the actual fiscal impact. If
Council de!ennines that resour= should be alrec!ed at new program areas, this can affect
decisiollS about the level 0( funding available for eKlsting programs.
ENVIRONMENTA], ASSf.5SMF.NT
NfA
ATIACHMENTS
1_ List of Suggested Issues for Priority Setting
2_ Composite Score Sheet
3. Results at Initial Scoring
PREPARED BY, VJCci Rudin, AssistanllO the Ciry Manager
CITY MANAGER APPROVAL:
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Attachment I
LIST OF SUGGESTED ISSUES FOR PRIORI1Y SETIING
I . IIISIlC$ Edited '" Traffic
(Huber_ Knbs, McCcwn. Rosinbau.m. SchMide" Whteler. T(JY.'1I Hall M~ew.g
participants)
Coocen!nJe stAff efforts and additional funds 10 further address safety and congestion
issues. Include pn:1inllna!y review 0{ potential s!nlclllral cbanges 10 calm the flow 0{
tnlffic. (Huber)
Address issues of parking, traffic and safety. (Kniss)
C= an annnaJ CIP fund for construction of Ir .. !'fic calming devices in neighborhoooh
where speed is a problem. Pursue immediate implemeDlalion of • Palo Abo slruttle bus
system coordinated wllh Stanfocd's Marguerite Shuttle. (McCown)
Emphasize enforcement of tnIffic regulations in the short run, while planning ;>ossible
road modifications on oor • residential ar'.erials' in the long run. (Rosenbaum)
Give priority 10 traffic management and safety _ (ScivleUle,)
Explore and adopt methods of addressingfcontrolJing growth in traffic volumes and
Il!ldesirable driver bebaviors. (Whu/er)
Address issues of doWlllOWll parking. congestion, speed and safety. through traffic in
residential areas. enforcemeDl and driver eclucation and bebavior. Include physkal
cbanges 10 the street environment, e.g., traffic calming devices and preset traffIC
sigmls. Reduce traffic volume by encooraging transportation alternatives, including for
no<H:OIIlIIlute, traffic. (T(JY.'1I Ha11)
2. Cqrnpletion and Implementatjon nt~e Plan
(.(ndersell, lh<be,. McCown, Rounbau.m. Wheeler, nanning Commission)
Council should make every effon possible 10 flllish !his task during the next two years.
(McCowrt, Rounbaum)
(Note: The priority .. ad~ by !he Coord roc fY 1995-96 sw.d: Comp!eu: lb. Compreb<tlSiv. Plan
process on time and Whln budget, ~nsuring broad partic~aUoQ 50 that Ihe documem-is visWr..ary and
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Atl2chment I
has siron( communily 1UPI'On. Crkical lIeps include review and odoptlon of the final environmental
impocI report fOllowed by adop<ioo of the opd.a!<d Comprehensive Plan. De .. nnine Ihe ,",*"",r in
whicIo the Plan', aooJs. polici<s and programs WI be implcm<nted, esullllsh priilrilies, revieW fUWlCins
aItmIativea and p:epar< • schedule for implemcotllion. In accord "'ill> !hat schedule. beSlD 10
llJIIIcrtili the ol"llinara cIWl(es ossenliaI for implementadon of the PIan.)
. Completion of the Comprellensive Plan a.od implementation of the priorities identified
in it, e.,., Specific Plans for various areas of !he community wbkh are likely 10 cbange.
(PItuuring Ccmmission)
Concentrate resources 10 finalize !he Plan. (Huber)
ImplemenlaOOn of Comprehensive Plan should include follow-up on M'idlOwn
deve10pment and reduotion of PC approa<:h 10 pianning. (Andersen)
3. Infrastructure PIau
(Andersen. McCown. Ri>senlxuun. Schneider. Planning Commission., Pubfjc An
Commissiofl. Town HaIl Mutl!tg panicipanIs)
Continue !he present pr'.ority for another budge, cycle. (McCown)
(Nolo: The priori<y os ~ by the C«mci for 1995-96 ... tc4: Underub the d .... elopment or a 100&
r>nB< inr<gmod plan for the =tonIion and maint<nance of the CiEy'. p<lbrlC lnfr>structun: incIudlng
bui!c!"mgs. parb and opes spaa. _. sidew.nts and o<her p<lbllc paIhs and bikew>ys. The
infrasttuctun: implemeOla:tioI:l plan should accommodate: attmDoD to aesthetics as .,el1as function and
SOl forth a program for 1oo&-«rm fiDaDcins.)
Include implemeruation of Tree Task Force recommendatioos in long-range
infnstructure funding. (Andersen)
Address lOO!'e !han infr-.sttuclllIe maintenance, Develop a pian for rencvating and
modernizing public facilities. similar 10 wbat City is doing for the golf rourse a.od what
the School District is doing for the schools. (Ro.enbaum)
Continue c:mp!l9<is 011 the improved ~ of infrastruoture ... -jth priorities glven
to inveslmeDl and maintenance of those common areas in the City lhat are used most
frequently by the most people. (Pfannj1!g Commission)
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Attachment 1
Give coostaDI attentioo 10 !be visual componeol o(!he Clly'. infrastructure, especiaTIy
by inco<porating public an and the use 0( anisI.~ in CIP projects whenever possible.
(Public Ar1 C<Jmmissiofl)
Regarding infnstructu.re improvements, lake into coosideratioo !be visual enviromnent,
!be aesthetic input and !he needs of people. (fown Hall)
lnoorpofate storm c!r.Iln improvements. Als<> it may be time 10 re-evaluate !he federal
flood zone regulalioos for !be community. (TOWI! HaIl)
4. Farniljcs Youth and CgmmUpjN
(YaW"", llIWer, Kniss, Schlldder. TOWII Han Meeting part!cip<1ll1s)
Continue Ihis existing priority. (Kffiss)
(N""': The prio<iIy os adopted bjI the Counc~ for IT 1995-96 .ruled, In cooperation with the _
disIrio::t IJld the privat< SC<iO<, fortlJu/m. COOIP_lvc approaclt for provi<f"'!l: 1) aMttional yawl>
_os anti 1ocaUon5{s) pt.tticuIarly for 100l1li0 attivltles; 2) progmns MIl proje< .. 10 provlde
inleIvCllliQa for " .. -risk" )omh IJld lIleir faItu1ies; anti 3) itnpr<,,""m<1lI ., the family environmell! by
~ anti <:OO<1ftnaling cmmg sesvI<:es II> parcots anti families itt tJ«d of c:ooununily _It.
i'arti<:uIar -..Jon ~ be dircde<I .. -tdatinc sesvI<:es 10 avoid dttp!icati<>tl of eff<ln anti cost, anti
II ~Iishlns -. ItISb throop lbc involvClll<lll of the yout!!, &mrues. IJld neigbbodloods for
~ Ie!Vl<:es II. tIOUgbL)
EsIabIishmellt of I Family Resou= ~ntu. More focus 00 youth issues sucb as youth
center. recreamn. (YaaiJwj
Push to complete CO!!GepI 0( the Family Resource Center over the next two years,
wbaleVer fc<m it may take. (Huber)
Address quaIity 0( life issues. (Schlldder)
Emphasis on additional or change programs for teenagers and coordination of public and
private programs that row serve reenagers. (Town HaIl)
Sr BeyjWjz;e Nejgbborbood Business Districts
(Fauirw, Architectural Review Board. Tuwn HaIl Meeting participwtJs)
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Attachment 1
~ joint public-private efforts 10 revilalize Midlown a. wen ~ Alma. Edgewood and
Ventura commercial areas. (FaWnc)
Improve the function and awea.= of El Camino Real and Midtown. (Architectural
Review BoaTd)
Rehabilitate Midtown and odIer neighborhood sbopping areas. (Town Hall)
6. Stare and '«cal Egal Reform
Evaluate Coostitutloru!l Revisioo Commission', recommendations and determine
potential impact on Palo Alto. Assist in efforts 10 develop proposals whlch lead 10
rational stale and local fiscal system. (FaaJrro)
" 7 _ pmpit Px9f&SS and the fuhUc
Make certain 1hal1he City facilitates rapid turnaround through coordination of various
offices and streamlining of processes SO that Ihose who aWly for City permits and
~ovals are ltble 10 get them without 1IIllleCeOsat)' delay. Wuferse.)
8. ptannips eommiMjon Role in Decision Makina
For streamlining and organizaOOoal efficiency. consider n=b.anisms. '" delegate 10
P1anning Commission certain finaI land use decision making. (P/aMitIg Ccmmissiolt}
9. Update Hffitgrjc J?resemOOp Ordinance
Update the Historic Preservation Ordinance (Chapter 16.49 of the hlo Alto Municipal
Code) 10 reflect the current approach and philosophy regarding historic presefliation in
Palo Aho. (lr/Storic ReSOlUces &ard)
lO.Update Hjstorjc Inventory
Update the HisWric InventOl)' 10 =rately reflect the value and importance of the
structures and sites 00 tIll! existing Invenlocy as wen as addition2l structures and sites
that should be added 10 the Invenlocy. (Historic Resources Board)
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II. PJannjna for MQ]tjplc=Family HoosiUi
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Attacbmelll 1
Create enabling land use and zoning regulations for multiple-family !loosing rather
than restrictive lists of what is J)()( allowed. WchjreetuTu/ Review Board)
12. CmuDlInity Ds:ijp
13. \'i:;ual Emimnrpr:n! of I'lIIQ Alto
Amenities such as pavemen!S, benches, lighting, ere. can be exciting public art pieces
w'len an artist is included in the plannlng and design. as recoounended in the Draft
Urban Des11!ll Guide_ Learn from the process and extend it to the neighborboods such
as Midtawn. !hereby implementing the Comprehensive Pian recommendations which
include reference 10 public an, plazas, ek:. (PuUic An Commission)
14. Cjyjc Center PIa II
Cooiintie 10 improve !be Civic Center P!az.:i, making it a truly exciting public space.
Create a signitica1l! entry K>ca! point integrating it with the Jobby art. (P1;blic An
Ccmmissioft)
IS. Inter-ComIDuu;t)' provision of Human Seryjces
Take a leadership role in developing and implementing a plan Co< inter-city
collaboration designed 10 provide improved services fo< families 0< individuals with
the most critical needs. This effort will include Palo Aha and its neighboring cities,
involving public. private and oon-proti! entit1e$_ The goal of this inter-c<>mmunity
ini!iaIive is 10 increase self~fficiency and decrease depenilency in o<de, 10 develop
a healthier and more weD-balanced community. Create a Iong-lerm approach that
phases in implementatiolL (Human Re1l11ions Commission)
16. lrtrrepsr pUblic Participarion in the Cmmynin Process
Build a sense ol community and local empowerment from the micr<> level
(neigbbodlood associations, neighborbood watch groups, citizen commlttees). roster
more public awareness, communication and involvement by means ol q>eD forums,
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Attachment I
pdlerilIg places in the oeighbodloods, scllooIs and sbopping ceruers. Improve public
access 10 ciLy empl<lyees and respoosiVetleliS of the City to its citizeruy. Implemen!
the m:ommeD<Iations of the Governance seroon of the Comprehensive Plan. (T<7W1I
Hall)
17. Proyjsjon oCSeryjces
Preserve the level of services Eo the rommunity and find means k>r providing new
services as the need arises, e.,_, in response 10 changes in family sttucture, 10 people
at risk, and 10 retired persons. (rem71 Hall)
18. Sire of NeW $ipeIe family HQ!lSi"l
Address impact of size of new single family homes Oil neighbocbood integrity and
intrusion into daylight plane. (rcmn HalI)
19~ Affoofable HQllsing
Encourage opponunities k>r provision of affordable boosing foe families, seniors and
low-iDcome singles. Address feasibility of increased densily, especially ,,'iIh regard
10 second units (mocller-in-law or studeO! units) on large lois. (To..-" HalI)
20. Play $pc lo( Cblld.reD
Assure playgrounds k>r children and outreach 10 children., particularly in areas of
multi-family housing. (T/JW1I HalI)
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SfORE sun:} fOR Pj'JQlUJll.iNG lS5Ug
DIJlECTJONS: EadI Counci Memt.er has 1000 pJ~ts to cfistr:butt atDCln& die-issues. In dJ.co coWmJl beo--...ath )'001' name. icdicale !be points Y!lIIi""jsfI to usigJltll 1flc ~ you view
0(' panial,tv iro.p.lrt.mcc. btU 10 !be. etKlose4 6.st lOr Ibc: fWI WarQlIlJ 011. !he isst~
A F H K M .. 5 S ...
N A U N c 0 C 1 H
[) Z B 1 C S H M E
E Z E S 0 E N 1 E .. I .. S W N E r L
IliSlI. 5 N N l! 1 1 E TOTAL
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I. Issocs blal>d .. Tnffic 400 250 200 250 200 500 2SO 400 2450 '.
2. Comptet1oo ",d Impkm<o-' of
Coo1~._ 200 250 250 400 100 100 1500
1. ~P1an 100 "'. 250 300 200 250 200 1400
4-F ... iIieo, Y ..... omd Community 200 300 200 100 250 100 200 100 21SC1
S. a..-m.r ... N'ighbomood _ o;,m,;u . . 1OO 100 ;00 900
6-SQ.tt aDd Local riA R.cform
I. Pcctnil Proccu aDd '!Ie P'uotic: 500 500
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Px.aniD& Commission ~1c: iD Decisioa J.Wml ,. UpdaIe Historic ~"" Or<fioan« so 50
10-UpdaIe HiSlOOc In.,,,,,,,,,
II. Pt.mms fir Multipk-Fam<!y_. -~,-::-..
12. Carummily Dcsiga ,: j. r:
13. VISWIl Elviromnent of Palo AM
I .. Civic CcI1la' Plaza f
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A F H It M R. 5 S 11{
l< A U N , 0 C I H
0 Z S I C S Il M E
E l E 5 0 E l< I E
R. I J. 5 111 N E r L
5 N l< B I I E
E 0 A D A ..
ISSIE l< U E N na.u.
M R.
IS. Irlu.r PrcMsiao oflbmum Scr'¥kes
16. ........ Publk I'1rtic;paboo .. 1M Community ~ sa
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17+ ProvisJoa of Services
! I. Si20 ofNeW Siz&fc Fomily H""'"'I
1'. _Housiog
20. Play Spaco b ChiI<ho
TOTAL 1000 1000 1000 1000 1000 1000 1000 1000 1000 9000
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BESUl..IS OF INIDAl SCORING
Juu PoInlB AUigntd
Issues Related 10 Traffic 2450
famlTI8$. Youth and Community 2150
CompIetioll .,," ~"T1\>lemeotatiO!l of
Compre/Ien$iII" Plan 1500
In~Plan 1400
Revitalize Neighbomood Business
0is!Iic!s 900
Permit PJo<:ess and !he Public SOO
Update HisIofic: Pr~.fion
Ordinance
Increase Public Participation in !he
ConvnuMy Process 50
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Ml!IlIHIlI
Stltetlng '''!If
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