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Home My WebLink About0450.095I j ---.. "--. f ,;-. G City of Palo Alto City Manager's Report -------- TO: HONORABLE CITY COUNClL ATfENTlON: CITY COUNCIL FROM: CITY MANAGER DEPARTMENT: Community Services AGENDA DATE: October 16, 1995 CMIt: 450:95 SUBJECT: Request for Approval 01 Budget Amendment Ordinam:.. to Imp_ the Plan ror the Oty to Maintain the Palo Aho Uoltied School DIstrIct A.thIetic Fields. I!FPlIl§Tl"VCtITIVE ~UMM"'l!.Y At !be Seplembe< 12. 1995 FUWlCe Committee meeting. staff received unanimous approval for IWtborlzation o(!be staffing required Eo implement !be partneIlihip "'ilb!be Palo Alto Unified School 0i.sIrict. oed for !be City 10 assUID< responsibility 0( the athletic fields at two middle scllools and 00< elementary school begi!llllng in Janua.")I 1m (Related CMR:390:9S). Subsequent 10 IfuIt approval. staff bas prepared the apprt¢ate Budget Amendroenl Ordinanoes (BAO) for City CocnciJ approval as required by the Municipal Code. The first BAO is for authorization 0( the staffing needs 10 implemenl this partnership. The secoud BAO ;,; for the reallocation 0( funds within !be budget 10 allow for the purchase of equipment required 10 implement d-Js partnerntip. Funding for these BAO's is included in the 1995-96 budgel - There is also • related item 10 this partnc'JSbip Illa1 will be considered under the Reports of OfficWs sectlon 0( this agenda. That item is • "'quest for approval by the Council 0( • formal agreement between the City and the Palo Alto Unified School District. Once these items are approved. staff can complete preparalioos for implementing this program in January 1996. BFQ)MMENIlADONS Staff =ommends IfuIt tbe Council: 1. Approve the attacbed Budget Atnendroent Ordinance 10 add four staffing positions Eo the City', table 0( organization 10 implement this program. (Related CMR:390:9S) 2.. Appmvt. the attacbed Budget Amendment Ordinance So crea~e a. CWo_and anncate funds for purchase: of equipment related 10 this project. .. - , "-.. ' o I AUA CRM'ENJ'S I. Budget Amendment Ordinances (2} 2. Related CMRs: CMR39O:1l5 Prepared By: r.u1 Dias, Parb and Golf Direcmr Depar1m<nt Head Rev'te£ .,..../ ~. PAUL THll.TGEN Oiredor of Community Services CRy Manager Approval: CRy M ager Pare-2011 ' . . . '-, . '. I ORD INANCE NO. ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO A."!ENDING THE BUDGET FOR THE FISCAL YEAR 1995·96 TO CREATE CAPITAL llolPRO'IEMENT PROJECT NO. 19621, 'EQUIPMENT FOR MA.!NTENANCE OF PALO ALTO UNIFIED SCHOOL DISTRICT ATHLETIC FlEWS' WHEREAS_ pursuan~ to the prov~slons of Section 12 of Article tIl of the Charter Df the City of Palo Alto~ the Coun~il on June 19" 1995 did adopt a budget for fiscal year-1995-96; and 'WEEREAS 1 the City has approved funding (50 percent to be reimbursed by the Palo Alto Unified School District) fot" a cooperative agreemertt with the Palo Alto Unified School District iFAOSD~ for field and tennis court maint~n~nce at selected school sites; and WHEREAS... staff has developed an implementation plan that requires the hiring of personnel and the purchase of equipment to ~intain the athletic fields; and WHEREAS, the necessary capital equipment. to If,aiotain the athl.etic fields includes three trucks. one turf ~er, on.e rot.ary mower. one trailer, one topdresaer ... orie turf tract.or. and one aerator; and WHEREAS, t.he funds for purchasing necessar.f eq'.liptr.ent are budge~ed in the Parks Services ~99S-96 operating budget along with reimbursement from PAUSD.. and this appropriation needs to be reall.ctcated to a Capital lmprovement Project. to purchase tbe equipment. NOW .. THEREFORE.. the council of the City of Palo Alto does ORDAIN as follows; SECTION 1_ Capital Improvement Project (elI') Number 19521. -Equipment for Maintenance of Palo Alto Unified School District Athletic Fields w is hereby created. SECTIQN 2. The amount of 'l"ttIo Bund!"ed Eighteen Thousand .Dollars ($218.0-0-0' is hereby t.ransferred from. the General Fund .. $l09 .. ~ from the appropriation for Park Services and $109,000 from Park Services anticipated revenues, to the Capital Improvement Fund 6 and is appropriated to CIP Number 19621_ SfCTIQN 3. This transaction has no impact on Reserves. SECTIQN t. As specified in Section 2.28.0S0!a) of the Palo Alto Municipal Code.. a two-thirds vote of the City Council is z:equired to adopt this ordinance. SECTIQN 5. The Council of the city of falo Alto bereby finds that the enactment of this orJinance is not a project under the California Environmental ~ality Act and, therefore, DO environmental impact assessment is necessary. SEcrION 6. Municipal Code, adopt-ior •• As provided in Section 2.04.3S0 of the Palo Alto tbis crdinan~e shall bEcome effEctive upon AYES, ATTEST, APPROVED, City Clerk Mayor APPROVED AS TO FORM, Cit.y Manager Senior Asst. City Attorney Deputy City Manager Director of Corrmunity Services . " .. ' . : -.:.. . ~ :.--~ OPDlNANCE NO. ORDINANCE OF TIlE COUNCIL OF THE CITY OF PALO ALTO .... MENDING TIlE BUDGET FOR THE FISCAL YEAR 1995·9& TO ADO POSITIONS TO THE TMLE OF ORGANIZA'l'lON TO MAni"'AIN ATHLETIC FIELDS IN TRE PALO ALTO UNIFIED SCHOOL DISTRICT WHEREAS~ pursuant to the prov~s~ons of Section 12 of Article III of the Charter of the City of Palo Alto, the Council on June 19, 15195-did adopt a l:.'\.!dget for fiscal year 1995-96; and WHEREAS, the Table of Organization listing the authorized positions by department was adopted as par~ of the 1995-96 budget; and WHERE1\S,. the City ha.s approved funding for a C<>QPerative agreement with the Palo ~to Unified School District for maint.enance of athletic fields at two middle schools and one elementary scbool; and WHEREAS.. tbe implement.ation of this cooperative agreement requires the addition of oce fl~ SUpervisor, Parks~ two (2) Park Maintenance Persons~ and one (1) Sprinkler System Repair Person; and ~. tbe Table of O~9anization for the Community services Department needs to be adjust..ed to reflect: these poSition changes. NOW 1 rriEREFORE,. the Council of the City of Pal v Alto does ORDAIN as follows: SECTIQN 1. The attached Table of Organization as amended to reflect changes shown in Exhibit A is hereby approved. SECTION 2. This transaction has no impact on Reserves. SECTION 1. As specified in section 2.28.060(b) of the Palo Alto Municipal Code, a majority vote of the City Council is required to adopt this ordinance. SEcrION ..c. The Council of the City of Palo Alto hereby finds that tbe enactment of t.his ordinance is not a proj ect under the ." -.; o California Environmental Quality Act and .. environmental impact assessment i$ necesssry. t'herefor-e .. S£S:'I I ON 5. Municipal Code. adopt ioa" AYES, NOES, AB3TENT!ONS : City Clerk As provided in section 2.04.350 of the palo Alto this ordinan~e shall be~ome effective upon APPROVED, Mayor APPROVED 1\5 TO FORM, City Manager Senior Asst. City Attorney Deputy City Manager Director of C~~unity Services , . \ .- .. . ~~-,. ' . ::':' ... -~. EXHlBrt A TABLE OF ORG.~~'ll.A nON • GF.NER~L FlJ!I.'D AdopW A ..... ...,... -.. tm-'" u..o 1m-", COMMIJNITY SERVICES DEP .... TMENT .A4rninf.strato, BW':ULII Services 1.00 1.00 8",10"" Seni<:q>=oD 5.00 5.00 BU11dinJ Sa-~-I....ud 1.00 1.00 CoorcfmAlcw. Child Care 100 1.00 Ct'G'\!luatar. Lftnry CirculadOli 1.00 1.00 Cou'd"m,,;;or, Librar)' Prograrn:: 2.00 100 C'oordinIJar, 1tr.crEatlOl PJosram 4.00 '.00 DiTc<1<r M UInries 100 100 Ditecta of_co and Oi><o Spa« 1.00 1.00 ~of Comml1l1ity $er>llces 1.00 100 Di=kr, "'" " C,,",,", 1.00 (00 Din:c.rx. Parb A. Golf Ct'I\SfSe 1.00 100 Executive ASsistaDI 3.00 HlO Fac-wries Assis:ana: 0.50 0.50 Gull Mower MecJuuUc 1.00 100 GoIfC""", Equipment ~ 1.00 1.00 Go« COUISe Main~ Penott. 5.00 500 ...... m.p.r 1.00 100 L......,." 1.50 150 L>lnry .... _ 2.00 100 L>lnry M<ociAte 3.00 300 ulnry Speciaf'" 5.50 550 Man;o.gernent Assistant '00 1.00 Manager, CIlltural Ccotet. 1.00 .00 ~,_.tilnry 1.00 1.00 OfflCe Assistari. 1.00 1.00 ()ffice Sp<ciaf'" 5.75 5.i5 Pm CR:w-Le:ad 200 2.00 Pad; Maiotenanoe A.uiftarI: 0.00 9.00 Part Mainta1.utee htso. 1050 200 12.50 Pa Mai. ... tcnanc.e Pert.oa-Lead 1.00 1.00 hdllanger 5.00 5.00 Pub" Op<a Spa<O AM_ 0.1'5 OJ5 Produces, ArtsIScieoces Programs 51.7~ ~.7S Program Assistalll: '.00 '.00 Scnl(a" 1...ibrarian )0,00 10.00 s.m", __ 2.00 1.00 Sprin\:Jcr Syste:nl Repair PI:IWII 3.00 100 '.00 Stoff s..,"""'Y 5.00 5.00 ! .,;_ ' _'0. i EXHmITA TABLE OF ORGANIZATION -GENERAL FUND Adopted A<ijustd B...,.. Bvd«l 1995-!)6 0"", .. 1995-9<> ~nt, GoIfCo=e 1.00 1.00 5opcrinr.odent, Opeo Space and ~ 1.00 ).('C Sopori, .......... 1'lub 1.00 ,\.00 2.00 Sopo:rn.r.odent, Il=wimI 1.00 1.00 s.pcrn ..... urn.riao '.00 '.00 SapcNiro<. h<b ).00 1.00 Supc:rvUor. Ge.nrn! ltecreatIoa 0.00 0.00 $upc:cvisor, Juni(8' Museum 100 100 ScporvUa, l<eae>rio. Propms 5.00 5.00 S~. 1beab< Propm. . 1.00 100 Thea!r< Spe<iafuz 1.00 1.00 Volunteer CoordibatOl" (I.7S 0.75 TOTALS 130.80 '-"" l30ue GE/Oo'ERAL FUND .. umoRlZED POSITIOI<S 65U' UI 6!5.t1 2 ; G City of Palo Alto City Manager's Report TO: HONORABLE Cny COUNCIL AlTENTION: FINANCE COMMITTEE FllOM: CITY MANAGER DEPARTMENT: Community Senices AGENDA DATE: Eeptember 11, 1995 CMR: 39<1:95 SUBJECT: Reqoest ror Approval of Staffing Reqoin<l to MaIntain Ibe Palo Alto Unified School Distrlct A thletk Fields REQUEST A. pan of the 1995-% budget, Counen.ppraved. partnership arrangeII)P-nt with the Palo Alto Unified School District (PAUSD) fO( the City 10 assume responsibility for the maintenance of the District', athletic fields at two middle schoo!.s and one elementary scboc! {CMR:202:95). Staff now requests aUlhorization fO{ the staffing required 10 implemenl this partnership ill January 1996. Funding for this staffing allocation,is included in the 1995-96 budget. RECOMMENDATIONS Staff recommends that Councilappmve the addition of four fun time employees (FfE'.) (one ParIes Supervisor, ODe '!rinlder repair person, and two parks mainrenance persons) 10 provide maintenance, renovation and supecvlsioo of 20 acres of athletic fields and maintenance services for 25 tennis courtS belonging 10 !he Palo Alto Unified School District. In addition, slaff recommends IlIaI Council approve the reclassification of ODe existing Park Maintenance position \0 • Contracts Inspect<><. This persOn will oversee the Parks expanding contract ",ado: and will allow existing managemenl sIaff 10 plan and oversee !he new partnership ... ilb PAUSD. POLICY IMPLICATIONS Approval of Ibis ~ staffing plan is consistent .. "!h ro:ent Council policy and tfrrectloo for the City assume responsibility for athletic field and !eOIlis court maintenance at PAUSD facilities. EXECUIl\'E SUMMARY Council bas approved funding f{){ • cooperative agreemenl with PAUSD for City staff to assume albletic field renovation and maintenance at ILS. Jordan. and Walter Hay. Elementary, as well as the tennis co<lrt maintenan<:e .1 Gnnn, Palo Alto, ILS, and Jordan CMR:390:95 Page lof1 o schools. Total costs for Ibis cooperative agreement are 10 be !ohare<! equallJ fO( all incurred expenses. Upon approval 0( the 1995.% budget, staff pro<;ee<led .. ith ilie development 0( the PAUSD fields mainlenance program. Staff is in L'>e process of prepar.ng equipment specifications .. ""!d supply and malerial needs and "ill return for Council approval of the focmaJ agreement with PAUSD on 0cI0ber 16, 1995. Staff will also be returning 10 the FInance Committee on Oclobec 17.1995 ",ith. report outlining alternative funding sources 10 pay the increased costs lila! ",ere planned in the third and subsequent years of this program. as wen as current and furore capital cOS'.s. The request now before the Q)unciI is 10 approve the staiflng needs 10 implemenllhis partnership. Thejoint CitylPAUSD study thal resulted in the creation of. plan for the City 10 assume l~e maintenance of athletic fields "'as based on the following premises: 1) there is a hlg/l use of school. athletic fields by the community. both from organized groups and walk on u.<;e; 2) PAUSD does not have sulflCient sta.ffUlg and resources 10 maintain the elementary and middle school athletic fields in a suitable manner foc sports field use patterns; (3) the City f.elds are maintained at a more intensive level. providing much better field conditions for the communiI)' and user groups; and in order 10 bring the PAUSD sites up 10 park-hke standards, • higher level 0( maintenance effort would be required; and (4) costs woeld be shraed equally for nulnlenance and proposed capital improvements. In order 10 accomplish the tas!:: of renovating and maintaining the PAUSD f"'lds. City staff "iII be assuming a significant additional wockload. Specifically, the additional PAUSD workload is as follows: • • • • 35% (20 acres )increase in high-maintenance athletic [",Ids; 100% increase in soccer fields (from 8 10 16); 25% increase in baseball freld maintenance (from 8 10 to); 100% increase in tennis COurt5 maintair!ed (from 2410 49). "The addition of !he school facilities and the eventual increase in contracting out basic park maintenance work. JlU!'nant 10 the ocganizational review. will dramatically cbange the Parks maintenan<:. responsibilities. At thal time, Cil)' staff will maintain only the more specialized and more intensive work i.e, school and City atMetic facilities. large City park!< (147 acres) Rinronada, Mitchen.. Greer. ele, and irrigation system repair and maintenance at all pads. fields, medians. and other landscaped areas_ The remaining I>.ndscape areas. small parks. community cenee"" etc. "ill be contracted otIe (55 ""res).. Based on the above changes, the addition of new employees, properly trained for the higher intensity maintenance. is an important cOfl>ideration. These changes will re,"Ule in • ccmplete restructuring of City Parks Services. !.fore emphasis wil1 he placed OIl turf and "'aler management, including centralized irrigation, large scale sports turf field reDovation. CMR:39Q:95 Pag.2of7 -:: .. ...... . " ,. . . -~ -1. . .;. --. ferti1iw. !Q..d and amendment applications. and operating specializoo rurf equipment (1OCluding gang mow<rS,1Op dressers, seed drills. aerators etc.). Currently. Parks Seni<:es has a core group of specially Irai.!>eil staff "'00 spend 80 percent 0( their available woo.. hours renovating just City athletic fields. The additioo c( the school. ~ites =a~s a new dimeosion 0( SUperv1so<y 'SS=. There will hi Ye 10 be a greater coordinaCioo of maintenance schedules 10 work with scbool programs and community use. These site< v,ill require regular coota<1 with school principals and their staff, PTA'., athletic groups, and the nsua! coordination of City activities. Scbe4uling~.n be different; maintenance programs will be different; and positive public relations will be essenlial The expectation for improved facilities .. 'ill be high, an~ it will be Parks staff'. responsibility 10 attempt 10 meet that expectation. The use of paIks and school. fields bas continued 10 increase over llIe last decade. The level 0( effort. technology, cost. and 1OO'.s and rnatmal. requirOOIO maintain llIese facilities has also changed II> meet the demands of continual renovations required 10 maintain suitable playing surfaces. As Ihese changes accelerated, staff's knowledge and training requirements have created specialty woo.. groups. as maintenance bas evolved from a simple, small scale, ma.~ual labor operatiou 10 • much more complex mecbamzed, technological field with various specialties. in Ibis case sports rw:f management. SUff has had 10 adjust and specialize in areas ",.her than general nrnan park maintenance, including golf course and lawn oowl turf managernen~ crnamental OOrtkulture fL', Cultural Center), open space management and sports rurf management. It is the area of Sports turf management that is expanding. as we assume its main~nance of the PAUSD fields. The additional special sIdIls required foe Sports IUrf managelIMnt which differ from general pari;: truililtenance include the following:: • • • Familiarity with operation and maintenance of large turf equipment. Ability 10 make mechanical adjustments of equipment on si~. Such equipment includes: gang mowen;, lOp dressing macbines. aerators, and IUrf renovation eq uiprnent. Knowledge of large scale turf fernlization techniques and proper use of fertilization "'I',upme1ll. Ainu!)' 10 recognize rw:f stress patterns and adjust programs as required due 10 environmental or use patterns. Knowledge of rurf renovation. All athletic fields receive hoa vy oS< anellO be able 10 properly maintain these faCluties, \he staff :.eeds 10 oso small windows of opportunity 10 refurnish the stressOO-oot rurf, so that j( is in healthy condition fo<: year-rounJ activities. This usually has to be accomplished throughout the year and in between various programmed field activities such as soccer, baseball, softball. etc. CMR:390:95 ragelof1 .: .. -... ~ -'" ., . .., ...... .. ' .. The mainreoance reooV8tlon programs are even more critical at school sites, 'il.'here work can be 8(:COmplisbed only during even smal1u windows of time. Extensive ongoing renovatioD programs wiD be required 10 attain park-!i1:e standards. FUlJilly, and mo<I importantly, turf manogement stoff must bave a good knowle<lge of the users need>. It is preferred 10 have staff with some Sponsl'alhleti<: backgroun<! so they can II\IIy know how turf is supp<JSed 10 loot., feel, and be playable roc our usec and community groups. A5 Parks Service< assumes these new roles, it faces some Dew chaIIeDges. This has bee. an . evolving program. clearly. different operation than is familiar, and represeDts significan! new cballenges including: • The need \0 maintain \he turf while school is in =sion. Because of \he presence of school ChildreD and school programs, sta.ff wiD face limited and cbanging schedules for completing rencvation,_maintenance, and irrigation preventative and maintenance wor'.c; • • There will be a need roc constant. CODsi~teIi:r communication with the schoOl sites to delermine lheir schedules and coordina!. Ihe oeti vitie; of both PA US D and !'arks Services; This program may require a map change in adjusting scheduling of maiDtenance activities than is normal i.e. weekends, after school boors, etc_ AI the time of the transition. staff "'ill be assunting responsibility roc very aging irrigation systems, whie" wiD require immediate Improvements i.e" raising most of t!:e sprinkler beads, which involves up 10 500 per site. (Nore: Capitallruprovement for ;mgation renovations are no( included in Ehis initial phase.) Upon initial assumpticn, staff will undertake an aggressive renovation program of lOp dres<ing, aerifying, and resecling ond resodding in order \0 have Ihe fields in the expected conditions. Although some improvements .. ill be readL'y seen, long-tern:: rommitted efforts will require several years of intense maintenance and renovations to improve rOO( ZoDe conditions related 10 yean; of compacted SOtls, as well as ongoing repairs 10 make the irrigation systems operable. Because of the School District's past limited ability \0 provide preventative and reno\'ation maintenance practi<:es, sWf must be prepared 10 react 10 unexpected situations a norm. CMR,]90:9S Page 4 of1 E ., \ I Tc) do !his task correctly, appropriate staff and supervision are required. • The organ1zallonaJ rev;ew identifled a need for addition,:! park: supervision staffing resources. Assuming responsibility for the PAUSD flelds has inteDsifled the need for a sup<lViso<y pOOoon 10 plan and manage the fleld program; provide coordination and commurucations ,,;!h School District staff; access and develop maintenance and renovation programs; and ccmply "ith City administrative requirements regarding policy and procedures, penonnel, inventory, regulatory requirements, purchasing, and equipment maintenance and repairs. • The City parks irrigation staff cannot take OIl additiooal responsibilities. Maintenance and repairs ot the aging City infrastructure requires total commitment ot the existing two pel'sou staff. The required plumbing, electrical. hydraulic and field maintenance, 1eSting e~perience, resclls in • need for highly skilled orod qualified staff. If we reassign the service of one or more of onr current irrigatioo ,.aff, both PAUSD and City parks would suffer inefficie.!lCies, prOOL'Cti vit)' losses, and increased water nsage and subsequent ccsts. A core of the Parks Division i. specially trained in the field of sports mrf management and alhietic field renovation programs. A transition of ousting Parks staff, who are DO( knowledgeable ot sports turf management would take up 10 two years of training and experience gathering, and wonk! result ill an overall productivity and fleld condition decline in parks and at the PAUSD. By DO( staffing adequatel)! DOW as the program starts, vahlable training and expertise will be diluted. kis critical, as the City takes aD the PAUSD assignment, that the right people be hired 10 fill these new roles and integrated into the P3Ilt staff. The!! cbanges within the organizatlon can be deliberately made as amillon occurs and services for more sites are contracted out Staff recommends the !OlIowing additions and changes as boogeted for in the PAl'SD FIelds Summary Report: Add one Park Supervisor Add one Irrigation Repair Person Add two P3Ilts Mainrenance Workers These positions neod be filled in order 10 con'....mence work 00 the school sites by January 2, 1996. This will bring the staffing level required 10 maintain the schoo! fields properly at the onset of the program. fa addition, • Contract Inspector position nee4s 10 be created \0 oversee the existing contracts, the expanded tennis court maintenance contracl<;. and the increased contracts that will occur as amition causes the org"dIlizationaJ rev;ew changes \0 be implemented during !he PageSof1 -';.: o last quaner 0( the 1995196 fiscal year. A red"'.sifkation 0(. Parks Mainlen"""" ",'5ition is requested 10 make sure that conlractors are adhering 10 sP"CiflCations. Staff is aware 0( the City COIlncirs decision 10 increase cootracting-out park services. lbe City Council made • commitment 10 the Parks staff th.t this ",oald be accomplished by aarition. II is ironic that the increased school r,.lds responsibilities requires an equal nun:ber of pen;o:meIlO accomplish the task that bave been slated for reduction by the organizational review. Howev .... though this is • coincidence. it is .!lOt an opportunity 10 speed up the organization review rerommendation. n", re.quirement 10 accommodate both the addition 0( school fields, retraining 0( existing staff. plus the increased contract managemenlload 01 the same time will be a major Impact on the staff and lheir work assignments. If this were 10 occur. it will take Jooger 10 improve the school fields and our park maintenance will slip in seLViu level We do 00( want Ibis 10 occur. lbe attrition program fur contracting ou! park maintenance is proceeding 011 schedule. Two parks staff members are scheduled for retirement in May and June 0( 19%. and lhey will be Ihe first of four employees 10 be replaced by contract. BJ proceeding as staff recommends., pro,iding sufficient staff at !he onsel 0( the program. lhere ",ill be six months 10 get the school projecl started in an appropriate manner and not have 10 shift and retrain si. months after startup. Staff can !hen go tllroogh Ihe process 10 expand contracting for fr.e fiscal year 1996-97. Parks ~ has an opportunity 10 approach Ihe addition 0(. new map wodtload in Ihe prope' fashion. Staff WanlS Ihe opporIlli'lity 10 be able 10 take on this DeW assignment ~Iy so !!lat the Cooncil. the School DiSlrict and Ihe community nser groups decision 10 transfer the field and tennis cQ\lrt maintenance activities 10 Parks Services is completed 10 the satisfaction 0( alllhe parties. Staff docs not wanllO do i! piecemeal ",!h unnecessary Slress on staff. which ..,11 lead 10 less than effective performance results. decreased efficiencies 0( day·lO-day operations. and b,,'e a negative impact on existing City pari: sites. ALTER.1IIA~ Ahhough funding fur t1le iequ;red four FTE has been approved in Ihe 1995196 bndget, t1le following alternatives to hiring • fun complement 0( staff (4 FTE) are presented for Council consideration: I. Rather than hire all four new positions, Parks Services would hire only three (the Super.isor, the Irrigation Repair Person and one Parks Malnlenance Person). To accomplish this. probably one of !he Ci'Y·' existing athletic field maintenance staff would be reassigned 10 the scbools staff. This woald limit !he City's staff. whlk the lranSferred person is retained at !he areas previously described. There would be • drop in the quality 0( conditions 0( the City's athletic fields. Parks supervisory staff would have to immediately solicit bids on a contract 10 take Over lhe maintenance responsibilities o(the transferred employee (9·10 acres). CMR:390:9S Page 6 0( 1 . , " 2. Ratbet \han hiR all four DeW po<ition.<. Parks Service, would hire two staff (the Supavisor and the Sprinkler Repair Perron). Staff would make the sarne reassigr.ment as in the f~-.t alternative, and ~..asggn oDe of the other existing Park Maintenance Persons 10 the scbool staff. This change would cause the same impact as the fll"Sl alternative, and staff would probably not get the schools fields in good condition as quickly as expected. There would be. drop in the quality of the City's fields and park sites, and the Parks Division would bave 10 immediately ",licit bids OIl a contract 10 take over the m&int.enanu responsibilities 0{ !lie re=igned staff (18-20 acres). 3. Council oouId defer impiemeotaOOn of the field mainrenance program until attrition occurs at the end 0( the fiscal year! 995196, after which time staff would proceed with hiring a full complement of staff (4fTE). The program could begin in the rall of 1996. nSCrtl, IMPACT Funding for this program bas been budgeted and awroved in the fiscal year 1995.")6 Parks Division Budget in the major activity, Athletic FlClds. ENVIRONMENTAL M§ESSMFNT The hiring 0{ staff is not considered • subject for purpose of CEQ • .o.; therefore, no environmental review is required. ATTACHMENTS CMR:202:95 Prepared By: c Department Head Review: C"1f)' Manager Awrova1: CMR:390:95 Paul Oias, Packs and Golf DirecIOr . J~T7 -~'i --r -~' -::-:::..--..., - / PAUL TInLTGEN DirecIOr of Community Services Page 70{7