HomeMy WebLinkAbout0399.095" ,
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City of Palo Alto
City l\rlanager's Report
TO: HONORABLE CITY COUNClL
FROM: CITY MANAGER DEPARTMENT: PLANNING
A.GENDA DATE: September 11. 1995 CMR:399:95
SUBJECT: Citywide School Commute Sorely Study -Approval of
Consulunt Agreement with Febr and Peers Associates
REOUEST
Council is requested to approve an agreement between Febr and Peers Associates In<:".
a <X)nSulta.'1t, and the City of Palo Alto for Phase I of the Citywide School Commute
Saf<!1y Study and adopt a Budget Amendment Ordinaoce to reauthorize funding for the
study_
RECOMMENPA nONS
Stt.ff recommends !hat Council:
). Approve the attached consultant agrremenl (Attachment I) with Febr and Peers
Associates. in the amoonl of S43.000 to conduct Phase I of the Cityw;de School
Ccmmu!e Safely Study and authorize the Mayor 10 execute the contract
2. Authorize the City Manager. or her designee,le negotiate and execute amendments
for ser.ices that occur dwing the project, relaled to. or incidental to, the scope of
work, up to $2,000.
3. Adopt the attached Budget Amendment Ordinance (Attaclnnenl 2) in the amount
ofS4S.000 10 appcopri.!e funding for the project.
POLICY IMPLICATIONS
The recommendation of this report is consistent ",~th C<>mprehensive Plan Transportation
Progr:am 37: "Make improvements in pedestrian and bicycle safety 10 make it easier for
students to tet to school as travel patterns change beeaore of school closures. ~
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EXECUTiVE SUMMARY
On March 6. 1995, the City Council authorized staff to proceed with a !We-phase
Comprehensive Citywide School Commute Safety Study and approved a Budget
Amendment Ordinance of $45,000 for Phase I of the study, which will acldress school
commute traffic issues in th<! northern area of Pal" Alto. The Policy and Services
Committee reviewed and approved th<! scope of work on June 13, 1995. Immediately
prior to !he Policy and Services eooUnittee meeting, staff mailed a request for Letters of
Interest and Qualifications to twelve transportation and traffic engineering coosultants.
The firms were identified from th<! list of coosuItants maintained by the Transportation
Division. Seven coosuIIants respcilded with Letters of Interest. On June 22, 1995, a
Request for Proposals was mailed 10 all seven firms. Four proposals were received 00 th<!
due date, July 18. 1995, from five of the seven firms. Two of the fmnsjoined together
and submitted a joint proposal, and two firms elected not 10 submil proposals.
A Selection Advisory Committee was lOrmed 10 assist in the consu 11 ant services selection
process. The (:Qrnmittee was comprised of the following members:
Rosemarie Bednar. Risk M1mager, PAUSD
Phil Turner, PTA Traffic Safety Representative. Jordan Middle School
Sgt. Alana Forrest, Police Department staff
Gayle Likens, T ranspot1ation Di "sion staff
Asbok Aggarwal, Transportation Division staff
Based on a review of the "Tittell proposals by the Seledion Advisory Ccmmittee, all four
proposers were invited to participate in oral inteMews. The Coounittee, by majority vote,
selected Febr and Peers Associates as the top ranked finn based on th<!ir uoders!anding
of the issues, their comprehensive and balanced approach., and the expertise and
experience of their team members. Febr and Peers' orig,na/ price to perform the study.
as submitted in their proposal was $44,930. which is consistent with tbe price proposals
in the range of $44,980 10 $45,000 submiMed by the other t!nee {iCIIlS. Snbsequently, staff
was able to negotiate a final price of $43,000, which reflects changes in emphasis 00
specific tasks in the work program. However, staff recognizes thaI issues may come up
during the study. as I result of the communily inpul process (Task 1). that may need 10 be
incorporated into the consultant's work. Therefore, staff is asking foc authorization to
amend the agreemem for additional or unanticipated services that are required during the
study, up to a maximwn of $2.000.
The attached agreement covers only Phase I of the study, wfuch fucuses OIl the attendance
areas and commute routes for the seven schools in the IlOf1hem part of Palo Aho. The
RFP process also included coosideration of the consultant's ability 10 perform PIlase 2,
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which would address traffic safety issues in the remainder of the City including the
attendance areas o(theremaining eigbt PAUSD schools. At the conclusion ofPllase I,
if the Cooncildecides to proceed with Phase 2, and subje.;! to the quality of the wad and
suit'lbility 0( Feb! and Peers Associates, the consultant may be invited to negotiate ro.
Pbase 2.
FISCAL JMPACT
Funding ro.-Pbase 1 0( the Citywide School Commute Safety Study, in the amount of
S4S,OOO, was approved by C.ouncil via a budget amendment in the \994-95 operating
budge!. fOr the Departmen! O(Planning and CommWlity Environment. Sinee this cootract
was not encumbered by the end 0( FY \994-95, and the City Council will not consider
reappropriatioos until December, the funds have been returned to the General Fund
Reserve. TherefOre, a new Budget Amendment Ordinance (Attachement 2) is necessary
to appropriate funding 0( $4S,OOO fOr the project, into the 1995-% budget, 0( the
Department 0( Planning and Community Environment
ENYIRONMENTAL ASSESSMENT
This txoiect is calegorically exempt from the provisions of the California Envimrunental
Qualify Act (CEQA) pursuant 10 Section 1 BD6 (Information Collection) 0( the CEQA
Guidelines; therefore, no environmental assessment is required.
ATIACHMENTS
1_ Agreement between the City of Palo Alto and f ebr am! Peers Associates
2. Budget Amendment Ordinance
Prepared By: Gayle Likens, Senior Planner
Department Head Review:
KENNETH R. SCHREIBER
City Manager Approval,
ty Manager
ce: Tnn Brown. PAUSD Superintendent
CitylSchool Traffic Safety Committee
Principals 0( PIIase 1 Schools
PI A Presidents and Traffic Safety Representatives of PIIase \ Schools
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ATIACHMENT 1
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H .. CW&&i 'rD CIn 0 .. PALO AL'I'O ABO
PIIIIll AlII) PIIIIRS ASSOClATBS, IIIle.
FOil COIISUL!,DIG SD.VI CBS
POll TI!S C.TnlIDS SCllOO'L COIIIlIlTZ SAPlITY S'lVI)Y, PliASlI 1
Thi5 contract No. is entered into ~~~~~~..-
by and between the CITY OF PALO ALTO, a chartered city and a
municipal corporation of t.he State of California (lCITY·), and FEER.
AND PEERS ASSOCLATBS, iNC., a California Corporation. located at
3685 Mt. Diablo Boulevard, Suite 301, Lafa.yette, CA 94.54.9
"CONSULTANT"! •
PCITALS;
W'HEREAS, CITY desires certain professional consulting
services eServi<:es") and t.he preparation aP-d deliveIY of, without
limitation, one or more sets of documents, drawings; maps, plans"
designs .. data, ca1ct.1.1ations" surveys. specifications, schedules or
ocber writings ("Deliverables-} {Services and Deliverables a.re"
collectively, t.he '"Project-). as DY.>re fully described in Exhibit "A";
and
WHER.EAS, CIT'{ desires to engage CONSULTANT" inch_oding its
employees., if any. in providing the Services 'by reason of its
qualifications and experience in performing t.he Services., and
CONSULTAN'l has offered to ccmplete the Project on the terms and in
the manner set forth herein;
NOW ... THEREFORE., in consideration of the -covenants .. terms.
conditions. and provisions of this Contract. the parties agree:
SECTION 1. TERM
1.1 This Contract rill cocrmeo<:e on t.he date of its
execution by CITY. and will terminate upon ~be completion of the
.Project., unless this Contract is earlier terminated by CITY. Upon
the receipt of CITY's notice to proceed. CONSULTANT will commence
work OD the initial and subsequent Project casks in accordance with
the time schedule set forth in Exhibit -A". Time is of the essence
of this Contract. In the event that the Project is ~ completed
within the time required through any fault of CONSULTANT. CITYs
will have the opt.ion of extending the time schedule for any period
of t.ime. This provision -will not preclude the recovery of damages
for delay caused by CONSULTANT.
~Sl!BCT~wI~Q;1!NL2L_.!i"!!;'""!.!lP~ELlQ2IFLP~ROJECTi CHANGES i CORRE£J'IONS
2.1 The scope of Services and Oeliverables
constituting the Project will be performed) delivered or executed
by CONSULTANT under the phases of the Basic Services as described
below.
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2~2 CITY may order substantial changes in the scope or
character of the Casie Services .. tbe Oellver2',bles .. or the .Frojsct ...
either decrea.sing or increal!ling the a.mou.nt 'Of work required of
C<::lNSULTANT. 10 the event Ithat such changes are ordel."ed, sUbject to
the approval of CI1Ys City Council. as may be required. CONSULTANT
will be entitled lo full cxxrpensation for all work performed prior
to CONSULTM"'I"'s receipt of the :notice of change and further will be
entitled to an extension of the t.ime schedule. A'ly increase in
compensation for sUbstantial changes will be determined in
aceorda.nce with the p:rovisions of this Contract. CITY will not be
liable for the cost or payment of any change in york. unless the
amount of additional compensation attributable to the c~4nge in
work is agreed to .. in writing, 'by CITY before CONSULTANT commences
the performance of any such change in work.
SECTION 3. OPAL! FleAT IONS r STATUS, &oW DUTIES OP
3.1 CONSULTANT represents and Yarrants that it has the
expertise and professional qualifications to furnish or cause to be
furnished the Services a!ld Deliverables. CONSt,."'LTAN'I' further
represen·ts and warrants tl'.a.t the project direct.or and e .... ery
individual, including any consultant (including CONSULTANTs) ~
charged vith the performance of t.he Services are duly licensed or
certiLied by the State of Califo~ia, to the extent su~b licensing
or certification is required by law to perform the Servlces~ and
that the Proj ect rill be executed by them or under t.heir
supervision. CONSULTANT will furnish to CITY for approval, prior
to execution of this Con,tract. a list of all individuals and the
names of their employers or principals t.o be employed as
consultants.
3.2 In reliance on the represen·tations and warranties
set fortb in tbis Contract l CITY hires CONSULTANT to execute~ ar~
CONSULTANT COYeI".aD-ts and agrees t.hat it will execute O'I' cause to be
executed~ the Project.
3.3 CONSOLTJlI.~ will assign Michael Jones as the
project. director to have supervisory responsibility for the
performance ... progres6, and execution of the Project. Jim Daiea rill
be assigned as the project coordinator who ~ll represent
CONSULTANT duriII9 "he day-to-day work on the Project _ If
~ircumstances or conditions subsequent to the execution of this
Contract cause the substitution of the project director or project
coordinator for any reason, the appointment of a substitute project
director or substitute project coordinator vill be subject to the
prior written approval of tbe project manager.
3~4 CONSULT~~ represents and warrants that it will:
cbarges and
in<:ident to
3.4.1 Procure all permits and licenses, pay all
fees, and give all no<ices Which may be necessary aod
the due and lawful prosecution ~f the Project;
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3.4.2 Exercise reasonable and customary care to
keep itself informed of all existing and future Federal. State of
C&l!fornia l and l~al laws, ordinances I regulations. ordera l and
decrees which rray affect those engaged or employed under this
Contract and any materials used in CONSULT~~'s perfonmance of the
S.ervices;
3.~.3 At aU tilres ob<!er.-e and ~ly rith. and
cause ita employees and c~ltants, if any, who are assigned to
the perto:rmance of this Contract to observe and comply with, the
laws. ordinances, regulations. orders and decrees mentioned above;
and
3.4.4 Report imnediately to the project manager ..
in writing, any discrepancy or inconsistency it discovers in the
laws, ordinances .. regulations, orders. and decre;es mentioned above
in relation to the Deliverables~
3.5 Any Deliverables given to.. or prepared or
assembled by, CONSULTANT or its consultants, if any, under this
Con·tract vill become the propert.y of CITY and will not be Blade
available to any individual or organization by CONSULTANT or its
consultants l if any. Y1t~~t the prior written approval of the City
Manager.
3.6 CONSULTAN'l' will provide CITY with fifteen (15)
copies of any ~nts whiCh are a part of the Deliverables upon
their completion and ac~eptance by CITY~
3.7 If CITY req'"..1ests additional copies of any
documen~s vhich are a part of tbe Deliverables. CONSULTANT vill
provide sUCh additional copies and CITY rill cOI!{lensate CONSULTANT
for its duplicating costs.
3. B CONSULTANT rill be responsible for employiDg or
engaging all persons necessary to execute the Project. All
consultants of CONSULTANT Yili be deemed to be directly controlled
and supervised by CONSULTA.'IT, "hich rill be responsible for their
performance. If any employee or consultant of CONSULTANT fails or
-refuses to carry ou't t.he provisIons of this Contract or appears to
be incompet.ent or to act in a disorderly or improper manner. the
employee or consultant will be discharged immediately from further
perf"onrance u·nder this Contract on demand of ("lie project manager.
3.9 In the execution of the Project. OONSULT~~~ and
its consultants, if any. will at all times be considered
independent contractors and ~ agents or ~~loyees of CITY.
3.10 CONSt.'LTAN'l" viII perform or obtain or cause to be
performed or obt.ained any and all o·f t.he .following Additional
Services. not: included uDder the Basic Services. if so authorized,
in writing" by CITY .. at the hourly rates set forth in Exbibit -8-..
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3~10.1 Providing services aa an expert witness in
connection with any public hearing or lr.eeting., a:rbit.raticn
proceeding, or proceeding of a court of record;
3.10.2 Incurring travel and suhsist~e expenses
for CONSIlLTANT and its staff beyond those Ilormally requirM UDder
the BasIc Services;
3.10.3 Performing any other Additional Services
that may be. agreed upon by the parties Eubsequent to t.he execu,tion
~t this Contract; and
3.10.4 Other Additional Services DOW or hereafter
described in an exhibi~ to this Contract. At the conclusion of
Phase 1, if the City Council decides to proceed Yitb Phase 2 of the
study. at the discretion of the City Manager, CONSULTANT will be
invited to negotiate an agreement for Phase 2.
3~ 11 CONSULT'\NT will be responaible for employing all
consultants deemed necessary to assist CONSULTANT in the
performance of the Services. The appointme~t of consultants must
be approved .. in advance, by CITY, in writing, and must remain
acceptable to CITY during the term of this Contra_ct..
SECTION i. DUTIES OF CITY
4.1 CITY will furnish or cause t.o be furnished t.he
services listed in Exhibit -A-and such information regarding its
requirements applicable to t.he Project as lnay be reasooably
requested by CONSULTANT.
4~2 CITY viII review and approve~ as necessarf. in a
timely manner the Deliverables ~~ each phase of work performed by
CONSULTAN'T~ CITY's estimated time of review and approval will be
furoisbed to CONSULTANT at the time of sUbmission of each phase of
work. CONSULTANT acknowledges and understands t.hat the
interrelated exchange of information among CITY·s various
departments makes it extremely difficult for CITY to fi:rr-.ly
establish the time of each review and approval t.asK. CITY"s failure
.to review a.nd apprO"Ve within the estimated time scbedule viII not
~onst!tute a default under this Contract..
,(.3 The Cit.y Manager vill represen·t CITY for all
purposes under this Con,tract. Marvin Overway is designated as the
project manager for the City Manager. The project manager will
supervise the perfor,mance, progress# and execution of tbe Project,
and will be assisted by Gayle Likens, the Project Planner.
default
efforts
N.llner.
C.4 If CIn-observes or otl:.erwise becomes aware of any
in the performance of CONSULTA."fI' .. CITY will use reasonable
to give written notice thereof to CONSULTANT in a timely
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SECTION 5. COKPENSAT"QN
5.1 CITY vHl ~nsate CONSULTANT for the folloving
services and work:
5.1.1 In consideration of the full performance
of the Basic Services, in-clud:iog any authorized reimb\lrsable
expenses, CITY" will pay CC'JNSULTANT a fee not to exceed Fo.rty-Three
Tbousand Dollars {$43 ,OOOl.. The amount of compensation vill be
calculated in accordance ~th the schedule set forth in Exhibit
-a-,. on a time and materials basiss up to the maximum a.mount set
forth in this Section.
5.1.2 {Intentionally left black.!
S.Ll The full payment of charges for extra wo-rk
or cha::Jges, or both, in the execution of the Project. vill be made,
provided such request for payment is initiated by CONSULTANT and
authorized, in writing, by the project manage.. payment vill be
made within thirty (301 days of submission by CONSULTANT of a
statement, in triplicate. of itemized costs covering such work or
changes, or ~h. Prior to carnmen~ing such extra work or cbanges,
or bOCh .. the parties will agree upon an estimated I!'aximum cost tor
such extra work or changes. CONSULTAl'." will not. be paid for ext.ra
work or cbanges ... including,. without limitation, any design work or
change order preparation, which Is made necessary on accOUllt of
CONStTLTANT~s errors, <xnissions, or oversights ..
S.1~. Direct. personnel expense of employees
assigned t.o the executioo of the Project by CONSULTAlIT will include
only the work of architects l engineers, designers~ jOb captains~
draftspersocs, specification writers and typists, in consultation ..
research and design ... work in p;roduciog drawings. specifications and
other documents pertaining to the Project .. and in services rendered
during construction at the site~ to the extent such services are
expressly contemplated under this Contract. Included in the cost
of direct personnel expense of these employees are salaries and
:Dlandatory and customary benefits such as statutory employee
henefits~ insuraace, sick leave ... holidays and vacations.. pensions
and similar benefits.
5.2 The schedu1e of payments will he made as follows:
5.2.1 Payment o·f the Basic Services will be made
in monthly progress payments in proportion to t.he quantum of
services performed~ in accordance with the schedule set fort.h in
Exhibit "'S-.. within thirty (30) days of submission l in t.riplicate~
of such requests. Final payment will be made by CITY after
CONSt.TLTANT has submitted all Delivera.bles~ including. without
limitation, reports whicb have been approved by the project.
manager.
S.2.2 Payment of the Additional Services ~11
be made in mon·thly progrE'ss payments for services rendered I within
thirty (3D} days of submission,. in triplicate# of such requests.
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5.2.3 No deductions will be ~ade from CONSUL·
TANT's carupensatlon on ac~ of penalties. liquida:ed damage6~ or
-ct.ber sums withheld by ClTY from payments to general CONSULTAN'l's.
SECTION 6. ACCOUN7ING. AUDITS_ OWNERSHIP OF gRCOBPS
'.1 Records of the direct personnel expenses and
expenses ineurred in COQ:.l2ection with the performance of Basic
Services and Additional Services pertaining to the project will he
prepared .. maintained, and retained by CONSULTANT in accordan.ce with
generally accepted accounting principle. and will he made available
to CITY for auditing purposes at mutually convenient times during
the term of this Contract and for three (3) years following the
expiration or earlier ter.m!nation of this Contract.
~.2 The originals of the Deliverables prepared by or
under t.he direc-tion of CONSULTANT in the performance 0'[ this
Contract will become the property of CITY, irrespective of whether
th~ Project is completed:, upon CITY"s payment of t.he amounts
required to be paid to CONSULTANT. These originals rill be
delivered to CITY without additional c~nsation. CITY will have
the right to utilize any final and incomplete drawings. estimates.
specifications, and any other documents prepared hereunO~r by
CONSULTANT, but CONSULTANT disclaims any responsibility or
liability tor any alterations or modifications of such documents.
SECTION '1. Il!DEMI!ITY
7.1 CONSULTANT agrees to protect, indemnify. ~fead
and hold har.mless CITY. its Council members, officers. employees
and agents. from any aDd all demands, claims, or liability of any
nature, incl nding death or injury to any person, property damage or
any other loss. caused by or arising out of CONSULTANT'S.. its
officers"., agents', consultants' or employees" negltgent a.cts,
errors. or omissions. or ~llful ~iscondu~t. or conduct for which
applicable law may impose strict liability on CONSULTANT in the
perfo~e of or failure to perform its Obligations under this
Contract.
SECTION e WAIVERS
8.1. The waiver by eitber party of ao.y breach or
violation of any covenant~ ter.m. condition or provision cf this
Coo,tra.ct or of t.he provisioos of any ordinance or law will not. be
deemed Ito be a waiver of any such covoenant, term. condition.
provision. ordinan<:e~ or law or of any subsequ.en.t breach or
violatl00 of the same or of any other covenant. term" condition,
provision. ordinance or law. The subsequent acce~aoce by either
party of any fee or ot.her IOOOey which may become due hereunder will
not be deemed t.o be a waiver of any preceding breach or violation
by the other party of any covenant. term. condition or provision of
tbis Contract or of any applicable law or ordinance.
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1.2 No payment I partial payment, acceptance~ or
partial acceptance by CITY will operate as a waiver on the part of
CITY of any of its rights under this Contract~
SECTION 9. INSURANCE
9.1 CONSULTANT~ at its sole cost and expense, will
obtain and ~intalnl in full force and effect during the ter.m of
this Contract... t.be insu~a.n-ce coverage ~escribed in g-..-~ibit ·C·.
insuring not; on1 y <X>NSULTANT all<! it. consul tant.. if any. but a 18 o.
with the exception ot workers' compensatiOtl. employer's liability
and professional liability insurance, naming CITY as an adiiticnal
insured con~ern1ng OONSULTA-~e performance under this Contract~
g,., All insurance coveragl!' required hereunder 'Will be
provided through carriers with Best's ley Batipa $!lide ratings of
A~X or higber Which are admitted to transact insurance busin~~s in
the State of california. Any and all consultants of CONSULTANT
retained to perform Services under this Cootract will ~ain and
maintain.. in full force and effect during the term of -this
Contract... identical insuran-ce coverage. na:ning· CITY as an
additional insured under such policies as required aboVe.
9.3 certificates of Buch insurance. preferably on the
forms provided by CITY. viII be filed ~th CITY concurrently ~th
-the execution of this Contract. The certificates will be subjecc
to the approvaL of CITY'"s risk manager and will cont.ain an
endorsemen,t stating that the insurance is primary 'Coverage and will
not be canceled or altered by the insurer except after filing with
the Crr.rs city clerk thIrty 130) days· prior written ~ice of such
cancellation or alteration. or ten (10) days~ ~ice in the case of
non-payment of premiums. and that the City of Palo. Alto is r..amed as
an additional insured exc~ in policies of workers' compensatioo¥
employer's liability~ and professional liability 1nsurance~
Current certificat.es of Eiu.ch insura.Jl.Ce will be kept on file at all
times during the term of this Contract vith the city clerk.
9." The procuring of S\lch requi red. pol i cy or po~ ic ies
.of insurance will not be construed to limit CONSOLTAN'P s liability
~ereunder nor to fulfill ~he indemnification provisions of this
Contract. Noc.withstanding the policy or policies of insurance.
CONSULTANT will be ooligated for the full and toca1 amount of any
damage. injury. or loss caused by or directly arising as a result
of t.he Services performed under this Contract ~ including such
damage. injury~ or loss arising after the Contract is texminated or
the term has expired ~
~ECTION 10. WORl<BRS' COMPENSATION
10.1 CONSUL~. by executing this Contract. certifies
that it is aware Of t.he provisio.."ls of the Labor Code cf the State
of California which require every ~~loyer to be insured against
liability for ~rkers· campensa~iQn or to undertake self·insurance
in accordance with the provisiocs of that Code. and certifies that
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it will comply with eu~h provisions. as applicable~ before
commencing the ~rfor.mance of the Project~
SECTION 11 -TERMINATION OR SUSPENSION OF CONTRACT OR
11.1 The City ~ger may suspend the execution of the
Project# in whole or in part. or ter.minate this Contract~ vith or
without cause, C!y giving thirty (30) days' prior ""itten "ocice
thereof to CONSULTANT .. or itmlediately after subrnlssl00 to CiTY by
CONSULTANT of any completed item of BasiC Services~ Upon receipt
of such noeice.. CONSULTANT will immediately dieooctinue its
performance under this Contract.
11.2 CONSULTA"IT may terminate this Contract. or S'.lspend
its execution of the Project. by giving thirty ~30) days· prio=,"
written notice therecf to CrTY,. but ouly in the event of a
su~stant!al failure of performance by CITY or in the event CITY
indefinitely withr~lds or vitbdra~~ its request for the initiation
or continuation of Basic Services or the exec1..Ition of the Project~
11.1 Upon such suspension or t.ermination by CITY#
CONSULTA.tIT will be compensated for the Basic Services and
AdditIonal Services perfo~ed and Deliverables received and
approved prior t.o receipt. of writt.En notice from CITY of such
suspension or abandon.'1\eIlt~ together with authorized additional and
re~rsable expenses then due. If the Project is resumed after
be:!ng suspended, for I'IOre t.han 180 days~ any change in CONSULTANT's
compensation will be sUbject to ren~iatlon and~ if necessary,.
approval of CI'iY"s City Council. It t.his Contract is suspended or
t.erminated ,"jD account of a default by CONSULTANT,. CITY vill be
oblIgated to compensate CONSULTANT only for that portion of
CONSULTANT's services Which are of direc~ and immediate benefit to
CITY, as such determination may be made by the City Mar..ager in the
reasonable exercise of her discretion~
11~4 In the even~ of termination of this Contract or
suspension of work on ~he Project by CITY where CONSULTANT is not
in default6 CONSULTANT will receive ~osation as follows:
1.1.~4.1 For approved items of services~ CONSULT.AN'l'
will be compensated for each item of service fully performed in the
amounts authorized under this Contract~
11 .• ~2 F"or apprcr.red items of serv1ces on which a
notice to proceed is issued by CITY. but which are not. fully
performed~ CONSULTANT will be cOCIpensat.ed for each item of service
in an ~ which bears the same ratio t.o the total fee otherwise
payable for the performance of tbe service as tbe qu"antu..l1 of
service actually rendered bears to the services necessary for the
full performance of t~~t item of service~
11~4~3 The total compensation payable under the
preceding paragraphs of this Section will noc exceed the payment
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specified under Section 5 for the respective items o·! service to be
furnished by CONSlJt.T~.
11.5 Upon such suspension or termination., CONSULTAN"l'
will deUver to the City Manager immediately any and all <=<>pies of
the Deli.verables. whether or not completed .. prepared by CONSULTAN'r
or its consultants, if any. or given to CONSt."LTAN'l' or its
coesuitants l if any. in connection with this Contract. SUch
materials will become the property of CITY.
11.6' 'I'he failure of CITY to agree with CONSULTAN'I" s
independent findings. coocluBions~ or recommendations., if ~he same
.az-e called for under this COntract .. on the basis of differences in
matters of judgment. vill not. t-e construed as a failure on t.he part
of CONSULTANT to fulfill its obligations under this Contract.
SECTION 12, .SSIGNMEtIT
12.1 ThIs contract is for the personal services of
CONStlLTANT .. therefore" CONSULTANT will not assign.. transfer,
convey, or ~herwise dispose of this Contract or any ~i9bt~ title
o:r interest in or t.o the same or any part thereof without. the prior
written consent of CITY.. A COD"ent to one assignment will not be
deemed t.o be a consent to any subsequent assIgnment.. Any
assignment made witbout the approval of CITY will be void and. at
the opticn o·f the City Manager ~ -this Contract may be terminated.
This Contract vill DOt be a.signable by operation of lay.
SECTION 13 NO'l'ICES
11.1 All notices hereunder vil1 be given,. in writin9~
and mailed... postage prepaId... by cert.ified mail,. addressed as
follows:
To CITY: Office of ~he City Clerk
City of Palo ~to
To
Post Office Box 10250
Palo AJto~ CA S4303
CONSULTANT: Attention of the project director
at tbe address of CONSULTANT
reel ted above
SECTION 14 CQNFLICT OF INTEREST
14.1 In acce~ing this Contract, CONSULTANT covenants
t.hat it presently has .DO int.erest.. and will not acquire ar;,y
interest,. direct or indirect, finan~ial or otherwise,. wblch would
conflict iIl any manner or degree with th~ performance of the
Services.
14.2
performance of
persons having
CONSULTANT further covenants that.. in -the
t.his Contract.. it wili .DOt employ contractors or
such an interest JI'lentioned above. CONSULTANT
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certifies that no on~ ybo has or will have any finaocial interest
under this Contract is an officer or employee of CITY; this
provision will be inter~re~ed in acco,dance with the applicable
provisiODS of the Palo Alto M.lnicipal Code and the Government Code
of the State of callfornia.
SECTION 15 NONPIsryDqNA'I'ION
15.1 As set forth In tile Palo Alto Municipal", .>
discriminati6D will be made in the e!!i>loyment of persons under .ais
Contract because of the age, race~ color. national ori9in~
ancestry. religion~ disability, sexual preference or gender of such
persoo.. If t.he value of this Cootract is .. or may be, five thousand
dollars i$5 6 000) or more~ CONSULTANT agrees to meet all
requ.iremellts of the palo Alto M.micipal Code pertaining to
oondiscriminatiac in employment, including completing the requisite
fonm furnished by CITY and set forth in Exhibit ·D~.
15.2 CONSULTANT agrees that each contract for services
from independent providers will contain a provision substantially
as follows:
-{Name of Provider] will provide CONSti'LTANT
with a certificate stating that {Name of
Provider1 is currently in complian~e with all
Federal and State o-f California laws ccveriog
nondiscrimination in employment; that [Name of
Provider} will pursue an affirmative course of
action as required by t.he Affirmative Act.ion
Guidelines of ~he City of Palo Alto~ and that
(Na:ne of ProvIderl will not discriminate in
the employmen,t of any person under this
contract because of the age., race, color,
national origin~ ancestry, religion.,
:disability, sexual preference or ser..der of
su<:h person.·
15.1 If OONSULTkVT is found in violation of the
nondiscrimination provisions of the State of California Fair
EmplO}'1IleD-t Practices Act or similar provisioo.s o-f Federal law or
·executive order in the performance of this Contract, it w111 ~ in
default of this Contract.. Thereupoo~ ClTY will have the power to
cancel or suspend this coc~ract, in whole or in part~ or tc~e~uct
the SUiIl of t'l1enty·five dollars {$2S} for each per!:;on for each.
calendar day during which such person was subjected to
discrimination, as damag~a for breach of contract~ or both. Only
a finding of the State of California Fair Employment Practices
commission or the equivalent federal agency or officer viII
constitute evidence of a breach of this Contract.
15.4 If CONSULTANT is found in default of the
nondiscrimination provisions of this Contract or the applicable
~tirmative Action Guidelines pertaining to this Cont£act,
CONStTLTAN'I' viII be found in material breach of t.bis Contract.
Thereupon, CITY will have the power to .cancel or suspend this
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Coo·tract. in whole or in partJ' or to dedu-ct from the amou.nt payable
to CXlNSOtTAN'l' the S'.l!D of t"~ hundred fifty dollars ($2501 for each
calendar elly during which COl.-SULTAN'!' h not in =mpliance with this
provisIon as damages for b~each of contract. or ~h.
SECTION 16, KISCIIUN8(!1$ PROVISIONS
1641 CONSiJLTAN"l' represoent.s and warrants t.hat it bas
knowledge of the requirements of the federal A:nericans with
Disabilities Act of 1990, and the Government Code and the Health
and Safety Code of the State of californla~ relating to access to
public buil<!ings and acCOQl1lOdaUona for disabled persons, and
relating to facUities for disabled persons, CONSULTANT will
comply .ith or ensure by its advice that complian-ce -with eu.ch
provisions wi11 be effected puxsuant to tbe terms of tnis Contract.
16",2 Upon the agreement of the part tes. any controversy
o-r claim arising out of or relating to this Con·tract DBy be settled
by a.rbitrat.ion in accordance with th-e ~le-s of the Merican
Arbitration Association~ and judgment ~pon the award rendered by
the Arbitrators may be entered in any court having jurisdiction
~hereo·l!' ..
1.6'.3 This Contract will be governed by the 1awg of the
State Qf california~ excluding ite conflicts of law.
16~4. In the event. that an action is brought, the
parties agree that_trial of such action will be vested excl~sively
in the state courts ~ california or in the t1nited States District
Court for the Northern District of California in the Coun·ty -of
Santa Clara~ State of california.
115. S The prevailing party in any act-ion brought to
enforce the t.erms of this cont.ract. OL arising out of this Con·tract.
may recover its reasonable costs and attorneys' fees expended in
connection wit.h that actiOD.
115.6 This document rep~esents the entire and integrated
COntract between the parties and supersedes all prior n~iation9.
representations, and cootracts... either written or oral ~ This
CSocument tray be amended only by a writ-ten instrument. which is
sIgned by the parties.
16.1 ~l provisior~ of thIs Contract~ Whether covenants
or conditions~ will be deemed t.o be bo~h covenants and cooditioos.
16.8 Tne covenants# ter.ms. CODdi~ions and provisior~ of
this Cont~act will apply to, and ~ll bind. the heirs~ successors.
executocs. administrators 6 assignees. and consultants. as the case
may be, of the parties.
'16~9 If a court of competent jurisdiction finds or
rules t.hat any proviSion of this Contract or any amendment. t.hereto
is void or \me:aforc.eable. t.he unaffected provisions of this
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Contract aDd any amendments thereto will r~aln in full force and
effect.
16.10 All exhibits referred to in this Contract and any
addenda, appendices, attachments, and ~chedules which, from time
to t.lme .. may be referred to i.n any duly eJ((::cuted amendment. hereto
are by such reteren~e incorporat&~ in this Contract and vill be
deemed to be a part of this Contract.
16 .. 1.1. This Contract may be executed in any nUIrber of
counterparts, each Qf which will be an original. but all of which
together will constitute one and the same inst.ru:r.en·t.
16.12 This COntract is subject to the fiscal provisiocs
of the Charter of the City of Palo Alto and the Palo Alto M.micipal
COde.. This Contract will terminate without any penalty fa' at t.he
end of any fiscal year in the event that funds are ~ appropriated
for tbe following fiscal year, or Db) at any time within a fiscal
year in the e·.ren.t that funds are only appropriated for a portion of
the fiscal year and runds for this Contract are no longer
available~ ThIs section 16.12 will take precedem:e in the EVent of
a conflict with any other covenant. term. condition. or provision
of this Contract.
rN ~S WHEREOF, the parties hereto have by their duly
autbori:ed representatives executed this Contract on the date first
a.bove written.
ATTEST:
City Clerk
APP2OVEI> AS TO FORM:
Senior Asst. City Attorney
JU>PROVED:
Assistant City Manager
Chief Transportatioc Official
Depu'ty Ci ty Manager,
AQmdnistrative Services
Risk Manager
CITY OF PALO ALTO
Mayor
FS-rlR AND PEERS ASSOCIATES. INC.
By: ).cz-,.c.::n-===-
It.:7hn~r
Taxpayer·. I.O. No. 680065540
12
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Attllch!nents,
BXHIBIT 'AI;
BXB.IBIT • B' ::
EXHIBIT Ie'::
BXKWIT 'D',
SCOPlI OF PROJECT & TIM!! SCIIBD!JLE
RA?B SCHEOOLE
INSURANCi'
NOND2SCRIMINATION COMPLIANCE yom
o
CDTUlCAft OF ~
{Civil Code S 1189)
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00 ~~.r.,J:)j:{ {1715, be!.,re me, the undersigned, a
ootary plJJ:>He r ai>d for' sa c5 Cov.nty, pers<>nally appeared .n 'H' tv & s.V SJ-hd <,. •
personally known t.o me (or prC\red to me. OD the basis of
satisfactory evidence) ~o be the perBo~(sj whose name{s) is/are
subscribed to the within inst~ment~ and acknowledg~d to me that
he/she/they eXEC"'.J.ted t.he same . i.n his/her/their authorized
capaeity(ies). &00 that by biB/her/their signature(s) on the
instrument the person!s). or tb.e entity upon behalf of irfhich the
person(s} acted~ executed the instrument.
WITNESS my hand and official seal.
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Fehr & Peers Associates, Inc.
HPV Transportation Consulting Work Program
The fellowing <ask items would be performed by !he project ~
For ease of .,'aIuatiD" lhis Scope ofWCIt fellows Ihe outf.., as presented in the RFP. and ;, kept
10 • minimum length. SeiVices oc products ... rut:h are DO( SpeciflCaDy mentiooed in the RFP are
iIalicizcd.
TeH 1. Iden tit"wratioD 01 Jssnes
This 1351< will be completed by !be fJtSt "'eelt in October. The ~= is already familiar with past
stlld!es and the study areas; we will re~"is.it both items pOor 10 project start-cp to ensure adhereoce
10 the scbedule.
1.1 Meet with community and representatives 0{ eacI! 0{ Ihe sevea scbools in the Phase I study
area to discuss the study pror~ and solicit input on specific c:oocems acd issues,. ~xisting
pr~ and •• peclatkms from !be study. These meeting> will be beld in two publidy
noticed .... orkshop.. The C'1lJ will be responsible foc the cost of printing and mailing
notices. The worksbops will be I forum '" bear concern.~ but not to present teDtative
soIutioos.
• At the workshops "'C ",ill present a brief presecUtioo about school safety and an
introducticn 10 the study process. Speaker cards will be used and all comments will
be recort!ed.
We will fellow-up each workshop with visits I<> eacb school I<> =t with school officials
and c!iscuss specific problems. These fo!lolll-up visits will be scheduled ou two days
visiting b.aIf of !he scbooI.s on eacll day_
1.2 Meet with School Dis!ricI odministratioo officials 10 Jeview di<trict policico related 10 school
commute safety and soIicil inpnl from • district-wide perspective. The school safety
presentatinn in Task 1.1 will be give. and • survey form will be dlstn1>uted to the
~ officials 10 obtain districl-wide Coo=ns and problems.
1.1
1.4
1.5
1.6
Meet with poll~, rue. and City Iransportlltion division 10 <fiscu .. City PO::'Cies and
programs related 10 non-molorized pIlImting. safety and edocotioc.. Relevant accident and
cHatioa infoonaIloo (including SWITRS) will ~ coIlecIed IllIhis lime, if available.
Based on the information solicited ill Tasks 1.1 Illroagll 1.3. prepare I d<tailed,.ode
program focusing OD. ILvaiIable inf.ormation: .. specific data collection t«::hniques ..
identificatioD of critical problem locations, and _ ~ evaluating alternative solutions.
Review 1M umel iIk~J ill. the Traific T4Sk Force". run? A bSUuLJ Apprpacl ro
Atk1nqinr Qn·site and Cgmmuf( TT. 'WHI at Pqlg AU" I!!!b[~ Sc~!-
Summarize and define issues identified ill Tasks 1.1 Illroagb 1.5 ill Draft Woddng Paper
II.
Polo AIID s.,_ eomm ... Sof"JI ~
Scope afWort ~5)
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1.1 Meet with Study Advi,",!}, Committee (SAC) 10 review Worting Pape' II and detailed
wort prQgratn. ~OIpOf3.:e SAC comments and finalize working paper and 'iteri:
program.
Products: • sUCllIlaI)' of 5urv~ys
• ~latioD maps
• dela!led work program and sche,Me
• Weding Paper'l (15 COi'ies)
Meetings: 12
Z public .. od:sbops .
I PAUSD and superintendents office, risk manager ."d t.'2DSJ'O'Utioo rept<5eutan ve.
I police, fire, lransportation divi<ioo
1 tallo .... -up I:leeting> with scbool officWs
I SAC
Task 2. Fkld Data CoJ'ecticg Ind Analysts
F .. 1d data coIIectioa ellbrts will build upon exlsili:S data and studies. All data will be summarized,
cvalWiled, and presented to sta!f and 111. SAC foe revie .....
2.1 Revie .... local pulice repo<!S &nd SV'.'ITRS records (July I, 1992 -Juue 30, 1995) foc
~ accidents involving pedemian.<, bicyclists, and vehicks. llse _10 identiJY
critical Jocatiocs and common types of acddenLs CityWide. {]S~ existing Fer.,. &: Peers
Associates' accident 4a1~ formal to compi!e rf!Cwd, and provide r~ ability 10
mmripu1at~ datajor Feporfin8. C(}mpar~ accitknJ ratn andjindi::gs .,.,rith results of other
tJCci4mJ studies conducud statnlitk; idmril, cOmJr.o1Ulliries t:JJU/ exc~pfi07lJ. P.·epare a
map ~ cd.sting bicyck. and p«1estrian.,..fo1td occi4ma bt Palo AIr<>-
2.2 Cooducl field observations ",d coDed data '" coufinn identified proble!!llocations and
issues del<rmined in Task 1 and described in Ill<: detailed 110'0<11: program. The purpooe of
!be data colleetion effort is Co obtain infonnatioo foe evaluation of specifIC problems and
overaD. Citywide patterns related to commu~ behavior and safety. Data conection at
seIecred locations as described ill !be RFP is assumed 10 iocIude aD sevea scbools in Phase
I plus Ioca!ioas 10 be deteIminod through !be public scoping process but not 10 e:=ed 21
locations. Data collection will be performed at locations wbore existing infonnation is
either unava.Ilable. incomplete. or more than 2 years old. Field observation and data
roIlectioo will inoorporate 1lJe foDowing:
• Conduct corridor-wide: and speHpecific obselvaticns and inventory existing safety
devices (iJike lanesfpaths, protected crosswalks, traffIC signal. a"c! operations,
roadway futures, parking lIlgressfegress patterns at ",boo! parkin, Jots. school
zone speed limits, o1lIec traffic cootrol devices) aIoog specified school routes and at
scllools.
• Develop information on pedesIrlan and bicycle coonts ",bore available. Sopplement
counts where needed at selected locatioDS IJld 00. major scbool routes duriog
IIXlI1ling and afternoon periods (op 10 30 to!aI). Pedorm pedestrlan gap analysis at
coon! locations (up 107 IO!aI).
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• "[be Ci..')' of Paro Alto ,ill provide AnT. morning a..'1d' afternoon turning mov-ement
counts alselected locations to be delermined.
• Speed sun'ey. and off-sit< parking utiH.ution will be developed or """'rved as
oeodcd (op 10 10 Ioc.tionsl-
ldentilJand collect data DO cooruct points a101lg sc~ooI roul.,. ""d at scboo! access
,.ehic!elj>!destrian. vehicle"'ike. aDd biltelpedestrian cootlictsl-Usc accident d.to
and specific coacerns identified by Ctty and scbnol offx:ials 10 !iel<nnine areas of
focused dato conectioD.
• Data C'c;ltectiolJ e./iorts wiO Iltake vUka uC'or(/i1t1 far inventories atu.l field
obsuvatiolUa particurarIJ for conJlicr Dntllysir. vehicle and bicyctt bthavilH
patte_ ant! 1><1Iavio< of school Slife" patrols ant! adult crossing gwmb. CmifUct
analysis osing video is eff.dent. informative 10 rk public, and providu an ac.a,,} .
f;aserlM for m~asruint die effectiwMss of iMp!emelIltd strateg~s.. 1" aJOlIion.
video recol'f/"1.Il1 can expedite pedestrian. and bicycle counts and provwl II mn!todora" for repeating observations .. rk fo!ure. ,0.11 subjective data related 10
be1tavior-and corifliCl analysis will be S1I.rM'UJri:.ed in. diKrete categorie~ fer
eva!1IOlit»L
Inventory and OOcurne"Ot existing safety education/community outreach programs through
interviews ..... Ith C'iCy. scbool and police officials and by obtaining an 2vaiiable writtfa
materiaL
Evaluate existing safety educatioolcommunity octreacll programs. ":. reaJiu that most
school staff and: resources are 'Stretched eXU"emely thin;. our intent is .r<:view e1.isting
progI31DS 10 .valuale wbat improvements could be made [If an,) "ith .Usting ~s.
~:!~tr\latuation criteria DSing r.eam·s UperieDCe and innovation and from existing:
programs implcmenred in C<>mIDWlitics with ",bstantial DOll-motorized modes of
lravelluc-llas Davis. Berkeley. Santa Cruz. Santa Moruca., etc. Describe Palo A.1to"s
existing programs. identify and rank the most effective elements and recommend
improYements 0< additiorut! clements to inc~ the .!foetiv ..... of the progr>ms. Typical
.kments of .ffective _ and COmmunity outreac. programs include:
Studeut Educalloa
• grades that receive bmaf safety training
• freqU<!lCy. dusatioo. and effectiveness of programs
• monitoring of program. effectiveness
• use 0{ available materials including videos and baadc'UtS
• quality 0{ 5UpelYised ridlng lessons
• quality of bio-jcle maintenaace lessons
• special high visibility .Io!hing and lighting for bicyclists
• quality of crossing guanl and safety patrol educatioD and mooitorinj:
• ~ education aDd follow-up e&rts
• IIICCIltives provided for walking and bicycling
• subsidized belme! safely program
Palo A!Io ScIIooI C<>mm ... Sofeq study
5<cpc of""" (8I29m) 1
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Motorlsl Educatlo"
• integr.>ticn 0( pedestrian and biey"e taws and safety integrated Into motorist
educdtion and tra:l1c safety school coursework
• public s:JVice annOIJncem!:nts
• signiog and lighting thac: inc:iUSeS motorist aQ:.arenes.s
Modal Chln,es
• building on e:<isti11g TMA and CMA efforts
• implementing components O(bilc<way mas1cr pliUI
• JDaJUm!zing funding opportunities f<x improve~nts
• incentive programs including subsidized transit
• bicycle ncens;ng prognun
Fdr d: Pee,., AssociaJe,J .. ill prfYo.id~ available educational materials sud as Famphre~
colorin& boob. and "was 10 IN scTwols upon reques.... .
2.S The P"'l""" of t1:is lost. is provide an oven-lcw of tI:e Cilywlde and schoo!-speclfic
infonnatiOD gaateoed in JIl"v1oUS tasks. One !acet of this .ffort .ill be 10 evaluate .ac~ of
1M major sdwoI route, Me4 on tI SafelJ wei of &Nice approQc1t wsfltl re'~rrI re~arc"
f.uukd try the US FHWA and being coroI~d by 1M University of Norr1J C"".r,,,,,, 'l1u!
safety weI oj &rvice concepillSel input data .melr as traffic ",olu.me~ $pee4 volum£l of
pd<striaru and bicyclisu, and ow. infomuItW. /0 rank .QCk corridor from A (ucdlenJ
pdnl1".aJI and bicyck .,.vinmmmt) 10 F (pow peikstrWn and bicycling mvironmenI). The
systems view of tI:e study area sh<x:ld be simple !O comprehend bill detailed eooogb 10
JIl"SO"I key pertinent cla!a. Paten""J methods 0( 'bowing the systems view are:
Individual ·data pacliJ&~s·jcr toc" school con.slsting cf Q map whid: mmmarfr.es
pertinenl informalicm sue" IU attr.uJance area and overlaP$ 'Il'it1J fJr.ne, schools.
pelUstrWn ant! ""Ilick tnwd corridol's to school, iksignared !aft route .. pedestTfmt
and bicyc~ faaTIIi ... !JCci<hru plot.r try type and /:rJ conflict point .. co.gestd
k>catiooJ, and specific bellaYiorol is ...... idenrijkd in s~ .. TM poclages can be
augmenletl witA klafhd infonntltum. Iogerhe.r whicl provide Q comprehOlS{o.Ie
ovel"'lliew of toe" .school'. rmiqu situatUm.. The poclage S Call be MSed tu •
manaeemenJ fool,/of' school administrators to thvelop a.ru::l monitor OCC~lS tm4
safety systems long tifteT this stu4y is comp~d.
Usfllg Fe'ltr cl PUrl AJ.iociates".r G~ographical In/ormatiol1 Systems (GlS)
capabilities, prrwitk Cityllride mapping an.4 databau .. hlei SM'W.'S acci.u1ll
Iocolfons and sclwollra>-d rout ... This approach requjTes the a">aila!Jility if Arclr.jo
0#' AutoOuJjonnat l><= ".,op; proviikd by the City.
2.6 Tasts 2.1 throngh l.S will ~lmin.te in Working Paper .2 wbick SIllllIlllIrius !he data
collection proce .... evaIualioCl 0( educativnaI and outreach programs, analysis findings,
conclusions and recommendations. Tecb.nica! a.ppendices will contain the dew1ed
inf<ll1D8tioo.
2.1 Meet with the SAC to JIl""nl tI:e findings of Working Paper.2-Incoq><><ale SAC
commellU and finaliu woddng pepet.
Polo AI!<> ScbooI a.nm ... Saf.., Stud}
S<ope of"''"'' (S/29I'lS)
Produc!.s: • SUmmai}' 0( accidenlS by Ioca'loo and type
• pedestrian and vehicle counlS
• m~ntOf)' and ev-mluation or ex.ist.ing facilities
• perf<xm eonflicI analysis "sing video
• lDvenlOl)' of existing programs
, estab&h Safety Level 0( SeM<e foe each school access roote
, 'clara pacbge' and man.gemenl1ool foe each school
, WooeDg Papetl2 (IS copies) .
Meelings: 1
I SAC
TlSk ], Ey.lgltioo or AlternaUwe Solutions
One 0( tk tey tasks in tk study is 10 identify and evaluate potential alternative solutions 10 Ibi·
issues and problems identified in earlier tasb. As stated in • A Systems Approach 10 Addressing
On-Site and Commute Traffic Issues 01 Palo AlIo Public Elementary and Middle School>' by the
Traffic Task Foo:e. school commute problems and soIutloo.; need 10 be uamined from a broader
pel>peCtive as ",eD as site-specifIc. While Task 3 will preseOl alternative solutions foe site-specific
problems '" a&Ires. each schools individual concerns, it must also develop genera! strategies that
have Gtywide applicability. These stralegies ,.·m be • cO!l1bination of porKieS, physical
improvements and educational programs 10 pmmo!c bebavioral changes and shifts to modes other
than the automobile for sc'>ooI commutes.
3.1 Identify the underlying behavioral, socia!, ecooomic, and o<he: background reascns behind
Ioday"s commute patterns and safety .concerns. For example~ Fcbr &: Peers AsSOCiates'
.research .nuts that the most CCmIDOll bicycle-related accidents tllrougbout California
involve. person under 15 year> 0( age being hit broadside by • vehicle, with the child
riding on the wrong side 0( the street III dust. ThIs type 0( icformatloo palats 10 the need
for (a) education, (b) visibility, especially around driveways. (c) bicycle eqwpment
(lights), (d) _ facilities for bicyclists, and (e) """oris! awareness.
3.2 Identify II rnasto list at potmIIDI solutions '" th<! probl.",. and iss""s 4ekrmiM4 in Toisls
I anti Z. Soludons .. th<! I1IO.!fer list """ TtlIIgo from gene roJ Citywide srrotegiu 10 Citywi<k
and spot~sper:rfk physicar impTO~mDI1s.. Using II d~cirioJl matrix. rank each of eM
pokntial sobmoru bo kmu at ... 4, cost, Mllefi:, anti foasibUiry. 14entify "'MtMr
:wludons on ~ mi4, ... long rango .. kma at fwuling ability.
3.3 Based on the evaloation 0( solutions masw list and ranking. prepare I recommended
"packAge" of solutio", consistins of I lint tier 0( overall genera! strategies and pbysical
improvements that can be implemented c;ry and district-wide. and • second tier 0(
solutions specifically addressing e><isting problem locations and individu al schools.
3.4 Prepare conceptual plan. for physical impro.ements including descriptions 0( their
potential effectiveness and suitable locations for implementation. Plans for physfcal
imprc.emenlS coold iDcludc the following:
Palo AIlo School Comm~ Safety Srudy
Scope ofWort (&'29195) 5
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• ParkiDg And CtrcuTatiou: including partlng prohibitiocs and dri ... e~;i1y IC
designs 10 improve visibllity. new a<:cess routes for srudents thar: bypass parlrlng
and d:-op off are"" moving droJl off areas. <banging internal parking 10< eireuhnDo,
and managtng drop oCf activi-tk:s.. Commute boer parkirlg and circulation
prolubitions wiD be •• plored.
• Signing and strlptne: this inc-ludr-s crosswalk location and design. signing type
and location" traf'f.c. parting. a.'1d bike hoe striping, DeW STOP sigr.s. changes to
posted speed limits. The need for new crosswalks will be balanced against
concerns about mid-block cr05.sings and potential resistance to new STOP sign
COD[rOIled intersections. Commlit~ hour prorubiooos OD turning mO\'ements and
Iemp<nr)' STOP signs will oho be explored.
Intersection channelization Inri cperatiooal Improvements: based or;
analysis of traffic: operations-and in conjuocoon ..... ·jlh pedestrian and bic)'<:le'
movements in tbe area.. Of special coocem are hea.vy right tum movements at
intersections. wide streets.. coordlnated signal systems which result in hea-vy
·piatOC'nin, of v~hicJes". and streets with ::nany commercial driveways and 00-
street parking. Probibitions OD right turns on red during comrnut~ bours may be
effective If some intersections.
• Traffic management aDd lrafl'k calmIng: this includes pe al:: bour tum
prohibitions. narrowing 3.Ddfcc eliminating tra .... el lanes,. widening sidewalks and
bike lanes. lo .. ,erlng speed limits and increasing enforcement, parti3I slreeI clos1>res
during commute hoors.. necking dowll intersecfions. providing pedestrian
-JSIands", and reducing Ille number 0( driveways.
• Bike paths and sidewalks: new Of' expanded bike tanoes and sidewalks that
provid< • continuoos route to neighborhoods. Bike lane. are especially importanl
011 co1Iectot and arterials. Scbo<X routes shou1d use lower traffic volume streets
w!Je<e feasible, but avoid unpro!cc1<d ar1crial crossings.
• SlgDal Improvements! provide adeqDate pee. time roc chiIdreB to cross street,
pedestrian-actiVllC<! sisnal buaons, audia'visual activali"" for !he disabled.
• Student and Adult Tl"8..DSpOrtatioa Policies aDd Alternati'fe Programs:
aside from cducaliolW improvements ootIined previously, several p!Ograms and
poIjcies will belp address Iraffic and safe" coucerns. This include. incentive and
bulletin board ~ for carpooling and pcdestriarulbicyclists. custcmi.zed [!'.4pS
,bowing the besi routes from scbool. employ"" caq;ooIing programs, transit
discounts,. organized groups of students walking cr riding from specifIC
ncighbodloods, and organized crossing guard and parent safety patrols.
EDhaDced Cl-ossIDp: !he need for eDllanccd crossing. on majot scbool ac<:ess
routes will be examined based' on past accident records and other criteria.
Improvements may include DeW cross wa1b.., enhanced ligbting. signals, crossing
guards. and possibly grade separated bridges DC unOOcrossings.
3.S [):ovelop I comprehensive education/commLlnity awarellCSS strategy building on lhe
effective elements of existing programs and materials. Augment existing programs .. ·itb
Palo AIIo Scl>oaI Commute Sa("" Study
5CX>pe of Wod (&I29.'9SJ 6
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innovative solutions appocable Clt}'wide and lailored 10 specif!C problems.. Eyaluate and
FeCommem! the optimum _techniques 10 dissemina(e informaooll ba.s--::d on comparable and
soccessfuJ CampBlgns in Palo Abo and other conunl.lruties. ThiJ task -..il1 M performed by
• sub-consu/tant.
3.6 Prepan: onle: of magrJrude cost ,stirnat<, foe "'" =ommende~ pacbge of ",Iutions. This
task will ioctude estimates of personnel req,uiremt".cts and noc.-saIary costs for each
componem oCthe recommended edocatioo and community awareneS3 plan..
3.7 Identify poIeDtial and avanable fu"fmg S<lurce, 10 irnplem<:DI plan elements based on
n:sun:h and Febr &t Peers Associates' knowle<lge and .. perieoce in fundi"s sowce, wi<h
app1icabilil)' 10 school safety programs. There are currently over 21 fumflDg progr>ms
avarIable for bicycle improvements alone. Fehl &: Peers Associa.tes will assist in
identifying and applying roc ."ail.ble fuDding ,,,",,,es, including federal. 'Ia'e, and local.
sources.
3.& Make p1wne contact with r<pr<s<ntatfves o{tIre CoUTllJ, CaluCUI.S, tire Joint p",,·m Bo<ut/,
and otkn as ~etkd to tlixJus safely ~""lUs and runi::atioILJ of potential solwtians as relaud
10 County and SraufaciJiJiel (Oregon Erp'<Sl"WO] and S.~ 82) an4 CarrmilL
1.1J The results of Tasks 3. t througb 3.8 will be summarized and presonted in Working Poper
'3.
3.tCl Meet wltIl!be SAC 10 pre",nl Ill. fmdings of Working Paper #3. Incorporate SAC
commeats and f.n>lize wnddng paper.
Prodilcts: • summary of on<lerJying issue.
• decision matrix of potential measu..-es
• ranking potential mea<ures
.~pJans
• program cIe=iptions
• public aW&reoess strategy
• cost estimates and funding sources
• Working Papa 13 (15 copies)
MeetiDlS: I
1 SAC
1)st" I&vrJqp Rcccmmr;ndMjqns and Prrcpare Final R.ewrt
4.1 ..CoosotidaIt the three working Papeni inlD • 'ingle focmaI ~ presenting an DveNie ... of
the study proce~~ findings and recommended strategies and improvements. The report
... ill include an action plan 10 address school safei)' issues and implemenl strategies and
improvements in !be short, mid. and long range.
4. Z Cooduc! separate forma! presentalioos of the repoI1lO !be SAC and <OOduct • Comrnunk)'
Workshop Meeting.
4.3 lncorponI!e comments from SAC and pubfic inlD • Fmal Report.
Palo ;.1<0 5<_ eomm .... Wei)" Study
S<X>p: oCWad (&'29ml 1
4.4 Mal:opres:ntatioos klllle C!Iy O>wx:il Policy and Services Committee and C!Iy Council
Couse.,,,,, Building Strllegy
The iuo:: of studeot safety and commuting bas I :kmg history in Palo Aho. A success....'uI
~OflS'llSUS b<lild'ing stntegy wiD taI:. ~ast .riort.s and areas 0( .~menl and build 0' them 10
forge • scI of solutions Ibat are acceptllbk 10 Ille community-and <an be realistically funded ond
imp~nled bJ Ille City. ().Jr approoch will be 10 [is ••• kl and =ord Ille concerns of citizens,
provide. loot ot ,..hot is being do .. aroood Ille stale and country, L,d review both site opedfic
issues ancI city isoues in Ille ficld. Ow: proposals will be pre;<nted in • clear, ncn-1<chnicaJ fas.'llon
using approprisIe viouaI medium 10 demoustrat. Ille poI<ntiaJ advantages and d'isadvan~ of each
optiOn. We wriII quanti!')' Iradeoffs so tho! Ille rel.tive merit 0< probl.ms wi!b • specific optiou
b<=mes apparent
Products. • cL-aft finalleport (15 ~ies)
• final >epOrt (15 copies)
Meetlngs .nd prrseolatioas: 4
I SAC
I Community Wod:shcp
I ClIy Council Policy and Services Coowit!<e
I City CwnciI
Palo Alto School eooun ... Safe<y S<udy
Scope" Wed (I/29I9S} 8
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CfIYWI'l)E SCHOOL COMMUTE SAF£TY STUDY
STllDY AREAS
I'AUSD SCHOOLS
I Puvened,
2 Addison
3 Waller Hays
4 Jordan Middle
S Ohl,,~
6 Palo Alta Hi~h
1 Palo Verde
I a Carmelo
9
Ie>
II
Il
U
14
IS
Escondioo
Fairmeadolif
1. 1.. Stanford
NIllOS
Hoovtr
luana Briones
aunn Higb
;,'
__ 1!19S 00!000f 1995
Tull
1. kIentIflca1lon 01'
Issues
3. Evalualion 01'
MemaIIve Solutions
4. DeveIopmenI 01'
Recommendatlona
final Report
f!feetInga
Products
!Iee!!ng-
1 2
WPll
o Comnu1IIy W""""",," (2l1 Sc:tooI ~ (7)
• SdlocI 0i0Irict 0fflciaI0
O-._C«y~ <> SIucIr A<Msooy ConmIIoe
• CiIy C<>uncII PoIIoy """ _ CommftIee
00 CGmnu1Iy qxt Meo1Ing
is: CiIy C<>uncII
~-,
, .... -..
WPt2
FIGURE 3 PROJECT SCHEDULE
--.
_'996
5
WPI3
.-
February 1996
6
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7
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Tablet
PALO ALTO CITYWIDE SCHOOL COMMI.JTE SAFETY STlJl)Y
LEVEL OF EFFORT AND COST ESTIlIIA TE
:IIlBImm 18PY~~; ~~~!~&~~ !~E~
1.1 4 2> • 2> $6,~1O
I~ • 3 $600
U • , ~ ... 1 I I ,
I.S 1 $\70
U 2 I : : $!~i~ ~ I • • 41 , $ • ..., >3.0"
2.1 2 J 2 • $720
2.2 I • 12 • • "" $4,'"
13 1 • 3 1690 ... I • • • • $!,l~
2.j 2 • • • • • 53,170
i~ 2 ~ • , 3 S's:! 3
58
U 2 • • • • 2 $1,7'50
3l 2 • • • • SI~50
3.3 I • 2 3 $1,010 ... I • 1 • • • SI,43.:5
3.5 SO , .. J • • 51,iSS ,., S , • St.Ltl
U 1 J 5"" :.~ • 2 S • $'>: • ,
21 " Z3 • • • 5".720 2<-""
U } S , • 3 $'.>4.5 ... • • S • $1,s70
U 2
5ri ... • • S
-'0.5"
~::::::, .. 2'l 110 7S m 12 .. , . S39.m
5.S 2.5 131 ••• '" I'> .. 2.4
CoD
Vidoc Om ColIeco;icn $700
CoanI>IS....,. $45>
~ ... W T""'" sm
CompuIa T..., S80
Suhc:oar:actor (Task 3.5) ll..IlIlll
S3.slS S>.>2S •. 2"
Table 2
FEHR III PEERS ASSOClA YES, INC.
HourI)" Billing Rara
aassjfi£ation HoorhBafc
PdncipaI n $145.
Prln<:lpaIl $135.
AssociateID 5115.
• 'usociale n $ 105 .
Associate 1 S &s.
Senior Engineer/Planner II $ 80.
SeIUor Englnea}Planner 1 $ 10.
EnIPneC(/P\anner n $ 60.
En~I $ 55.
Administralivc: Support $ 55.
Office Support $ 45.
S<nior Technical Support Ii $ SO.
S<nior Toc1mical Support I $ 45.
Tecbnical Support $ 35.
HP'V Transporntioo Consulting (Alan Wachtel) $80
Noce: Other ~imbursable c.xpense.s are invoiced .. cost plus )0'5 roc handlin,
..tiel h;\OOie$ tile following:
• Jleprodudioo ""'" • 5.67 II" ,I"",
• Computet ..... 510 per bote-
• J'crsoo;o:I IUIO 1rliJc.agc. .. S.3O per m ilc
• To!q>boo< and fax expe=
:,-.-
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Certlftcate of Inaurance
8
0
E
F
---... _.........., ,.of .. ronal Ptaotloe IMuntnce SroU,..Ine.
_& PEEJIS .... _T ... INC. _loll. OfaIlIo ~. &lilt »I
l.afeytQa eo. 145<11
-~ C :ctII ....... UMIt 0 ...... _
B a., , .... -
AUTO UOILn"f
..... --Alo.noo_ ------_u.wo,
-~ --oewhn UrrtNII F_
Ud DLII
QQ'JP. JA]'IIDN 3CW2I03I1<l11 MO~ .-m
PIIONIIICNIL M"'3rnIIn I.IAILIn"
..,-
,., .....
...... ,_
~on cf~lISIVoIIrcr __ onalSpocioi ftems:
.., ...
.., ...
.., ...
1_
.
')
!
EXlUBJTC
_ ....
I~,*,q " ........ ,,-........
.J!,aoa,Q
--
-~ .""-" ......... 0 f""I""" 11 ........ .,.-
'1,tiIOO.a
N Cf'II'IIIIIN"" ~ ................... n. tIl_.PIAD...., wI. ~ .. rAnWf • .,......,...,....." 1IUI"r • ...,.. IIoWIrwlltll ......... __ .,.,...... .......... _ ....... _·.os,_
~~.r.
TNI! CITY GF""'" 01.'" ,IUJAL ... ..-... _
TIIAMPOIITAT1OH DMSlON
2IiD K4MI. TON A\fENU!'
114LO""TO CA ~
1
I •
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'".;-,
CEImflCATlON of NONDlSCRlMJNATlON SECTlON410
r..mtif5s'dkm pi NpMjrlriantlon4 N lup,plierl of goods Of .services. to thB Cioty of Paro Mo.
b firm and ;ndMd'ulla istedI below cet1ifi., that the), do not discrimin .. 1.t1 In tmpfoyment with
repardl to Ige. race. :oJor. le'TlgiGn .. sex.. nltiona! origin., I~stry~ cfiHbirtty,. or se.xU8'
preferencei that they at'I in compliance with .n federal, Sute and Joeat direC'tivu and'
lIXecuWI ord'ert rl;ard'ing nondisetimi.N.tion in employment,; and that they IgtH 10
demonstrfl~ po.sitively and aggressively the principIa of 1q:IJiliT opportunity in employment.
The Bidder ogre .. apecfficalJy:
1.0 To. Istabftsh or obse:tVe employment poIiciu wl'lich affirmatively promote
O:PPOrtunities 'CH' minority persons It 1ft job J~vetS.
2.0 To ecmmunicete this policy to II persons conce.med. tnduding In employees~
outside recruiting-services,. e.specially those Hrving minorit)' communities~ and
to the minority commL..HVtiu It Iar~.
3.0 To takl .ffrtmawe 01 c:tion steps t.o hire minority empfovees within the
organizatkm.
4.0 To be knowledgeabTe of 11'Ie local. stat!!~ and federal laws ilnd regu'ations
concerning afflolTT'lative action poftdes and SM'DVIde opportunities for employees.
r~ Feh~ , Peers Ass~iates~ Ine. QATE. 7/14/95
ride ~ Officer Signir.g: __ p_r_L_n_c--'ip=--&_l ______ --' _______ _
~gnature' ___ ~~~~~,~.~ __ £;:~~~~~~<~~~~~~ ______________ ___
Please indude any additional information avaititbTe regarding equal opportunity empJoyment
programs now in effect within your company.
Please see Statement of Affir~ative ActIon Policy fol1c~ini.
'.
END OF SECTION
CITY of PAl..O AI.. TO: Non-discrimind"" (6194) SECTlON'HH
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STATEMENT OF AFFIRMATIVE ACTION I'OLICY
I. is 1he poficy cfFehr &: Peers A5sociates 10 provide eqlUd employmeDl opponunity 10 all
pCnons wiEhoot regard to race,. coJor. religion.. sex (except in those activities or areas in
,.hid! sex is. bona fi<k occLlj'aliocal qualification). .. dona! origin. ag-~ marital status, or
bandicap (except in Ihose areas or activities .. 1>= their handicap is a daogc:r 10 Ih=. oc is
a clear detriment 10 RaSO!labk: job pcrlOn:nan<e). FclIr &: Peers Associates will ensure !hat
appIkarus lIe recrui~ and blred, and tIw dllrlng employmcD~ employees lIe lrelied
";Iilou! regard 10 their """'" reIipon. liOX" national origin. age, marital status, Ol" handicap.
Equal opporrunity .. ~d equal consideration WI be aff<>rdcd 10. all hiring. sdeeOOD roc
training promorion, fuing rateS of pa, 0< other compensation. Iransf~r and layoff or
ECrnlination.
It is 1he in .. noon ol FclIr It Peen Associ>tes, in the implem<:ntation of thi. policy. 10
provide full employment oppO<tu,u!ies for members of elhnk: minO<ky (Black. Spanish·
AmeIicans or Mexican·American, Asian-Amerlcans, and Amcric.an Indians) and lI'omca,
and 10 employ significanl numbers al all job ~1s through aggressive upgrading and
m:rulting 1CIicns. No cmployeewill be subjected 10 sexual harassment.
Febr &: Peers .... soci ..... AffInDative At doa Plan is in .. nded 10 be g$Cd as • Iool 10
oven:omc Wldcrutilizalion of mincrides and women.
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ATTACHMENT 1
ORDINANCE 00. ____ _
ORDIIi'A!'1CE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 1995-96
FOR THE PLANNING AND COMMUNITY ENVIRONMENT DEPARTME. ... .,.
FOR PHASE ONE OF A TWO-PHASS CITYWIDE SCHOOl> SAFETY STUDY
~~~ pursuant to the provisions of Section 12 of _~ticle
III of the Charter of the City of Palo Alto r tbe Council on ~~~e
19_ 1995 did adopt a budge~ for the fiscal year 1995-95; and
WHEREAS, the Cit~r is concerned .. dth pedestrian and traffic
safet.y: and
WHEREAS~ there are safety risks to children crossing streets
around sc'hools; and
WHER.EAS .. it is proposed that Phase One of a two-phase citywide
study be conduct.ed regarding school corridor safety in order to
assess risks and to present. solutions; and
WHEREAS~ funding for this study ~as appropriat~d by the City
Cour..cil in March 19.95 for tbe 1.994-95 fiscal year budget; and
WHEREAS .. award of the contract to conduct this study was not
made in 1994-95 due to the necessity to coordinate the process ~th
different policy bodies, and funding will return to reserves as
part of the 1994-95 year-end closing process; ~~d
WHEREAS, the funds shou.ld be appropriated for the 1995-96
fiscal year budget~
NOW, T".r!EREFORE ... the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION 1 The sum of Forty Five Thousand Pollanl 1$45.0,00)
is hereby appropriated to non-salary expenses in the -Neighborhood
Services and Programs-functional area of the Pl~~ing and
Community Environment Department and the General Fund Budget
Stabilization Reserve is correspondingly reduced~
SEC'l'ION' This transaction will reduce the General Fund
Budget Stabilization Reserve from $12,341,141 to $12,296,141,
· SECTION 3 As specified ~he section 2.28.0eo raJ of the
Palo Alto MUnicipal Codes a two-thirds vote of the City COuncil is
required to adopt this ordinance~
SB-crIOti C The Council of the City of Palo Alto hereby finds
that enactment of this ordinance is not. a project under the
California. Environmenta.l Quality Act and, therefore s no
environmental impact ~sseS8ment is necessary.
SECTION 5
Huni cipal Code.
adoption.
ABS1'EN7IONS .:
ABSENT,
City Clerk
As provided in section 2.04.375 of the Palo Alto
this ordinance shall become effective upon
APPROVED,
Mayor
Sr. Asst. City Attorney
APPROVED,
City Manager
Deputy City ~nager
Pi~eetcr of Planning and
~ommunity Environment
....