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City of Palo Alto
City Manager's Report
TO, HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: CommuniI)' Service.
AGENDA DATE: September n, 1995 CMR:389:9S
SUBJECT:
REQUEST
Award or Conlnc:tl to FOil. Sea'OIU Landscape Maintenance ud
Gac1IiDI L.andsaipe Managemenl ror Landscape M~inf.n.nce
Services; ud Award orContrut 10 Zongar JOhlLSOD ConsIrDction ror
TeRnis COlrt <leaning Semces
This repo<r requests that Council approve and authorize the Mayor to
execute .<Jnlracts wid! Four Seasons Landscape and G.china Landscape Management fOr
landscaping seMces; and with Zoogar JoImson CoostructiOll fOr tennis court cleaning services.
BlCQMMmJ)UJQNS
I. Ailthoriu the Mayor 10 execute the attached 21 month contracts with Four Seasons
Landscape Maintenance in tbe amount ofS95,916; and Gachlna Landscape Management in
the amount of $134,900, fOr landscape services commencing on October 1, 1995.
2. Authorize the City Manager 0< her desigoee 10 negotiate and execute one or mo<e clwlge
«ders to the contracts to cover anlOreseea work that may develop. The Yalue of these
clwlge orders shaD 110( excc:c:d $9,592 fOr Four Seasocs Landscape and S I 8,490 lOr Gachin.
Landscape Management maintenaoce wad: for Ib.e 21 mooth period.
3. Authorize: the Mayor to execute the attacbed 21 month contract with Zoogar Johnson
Constructioo in the amount of 519,488 Ii:J< tennis court cleaning conuneoeing OIl October
1,1995.
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4. Authorizelhe City Manager or ber d.:signee 10 negotiate one ()( more change ""ders to the
contract with Zoogar Johnson Constructioo 10 cover additionally relat<d, but unforeseen
work, 1hat may develop. The value of these change ""Jeri shall not ex"""d $1,948 fur Ille
21 month period.
POLICY IMPJ.JCAlJONS
If Coun<:il approves staff's recommendations fur funalng of 1hese agreements, there are DO
policy implicatioos. If Council cbooses rot 10 fund the additiooal costs for these services, •
po'.icy deeisioo regarding ""'ueing the level of services will be required.
EXECl!TM Sl'MMARV
The Parks and Golf Division cootracts fer speci/i<: Ia.'ldscape mainteDance services and tennis
court cleaning services. The areas include City faeifities socb as fir. stations, libraries, Rbona
Williams Hoose, Albert Schultz Center, Ventura School and Boulware, Bowden, Cogswell, EI
Palo Aho, JoImsoo, Scott parks; fifteea utIlity substations; and !ennis courts at Hoover,
Mrtcben, Peers, Rinconada, Tennon, and Weisshaar Pans. The Publi<: Works Department
contracts maintenance 0{ median and roadside strips (right-of-way areas). meluding Alma
~ Embarcadero Road, Page MiD Road and Oregon Expressway, Un.:"·ersity Avenue lree
wens. islands and unde.pass', El Camino islands, and Unlversily, M!dtown, and California
parldng Io!s. The requirements of the bid agreements allow foe no-<;OSI mereases during the
!V/o-year Iern1 0{1he agreement The third year is an option year, open 10 negotiations on cost
()[ if that rans. a new competitive !lid PfOC"'S wUllle held.
BIDPRQCFSS
A competitive bid process was initiated in May 1995, for • lw<>-}ear agreement fur seIVices.
Bids were soikiled from nine qualified coolraclors. A mandat<><y prebid meetirg was held on
May 2, 1995, with nine <OfItracIor.i attendi.,g. A three-week bidding period 10 examine si'.es and
develop bids was anoaed 10 the cootractors. A bid opening was beld on May 16, 1995. Only
two conlrac!ors respoocled with bids, ODe of which was disqualified due to lack of a
cootrac!O<'s fi<:ense. After careful anal}sis, staff re<ommencled rejection of all bids due 10 the
lack of competitive bid<fmg (Reference CMR 297:95). Interim short form cootra<:ts ,.'er.
negotiated with the current contractors, John Shooter,lnc. and Four Seasons Landscape and
Maintenance, for a three-month period with a 2.7 perceDt increase. During the interim time
staff bas undertaken a rebid process.
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A rebid process was initiated with. prelJi<l meeting beld 00 July 6,199>. A bid opening was
held on July II, 1995. Since most of the contractcrs had reoeived the bid packages previously,
City legal stsff determined that an extensive rebidding period would not he necessary.
Qualilled cootracton 00 the city bid list were lIOIified of the rebid process. N"me eonttacto<s
who expressed inten:st in bidding were distributed bid packagos at a,., mandato<y prebid
meeting held July 6, 1995. There were DO cbanges io<'<J!j)Of3!ed into the bid ~ts. Four
contractcrs responded \0 the bid process; five CQIltraclors chose DO( to bid and their comments
are included in the fOl1ow'.ng cbart.
Compall)' Mandatory Prebid Comments
Lone Star Landsc:apc AtteDdeJ Too busy, family illness
Blossom Valley LaMscaping Aneruled Submined letter ~bid
~C~.~gw~~~·~&~~~~M~d~ ______ -i~A~n~ •• ~n~~~ ________ ~~Toobu~ __________ ~
Diablo Landscaping Attended Bonding problem
F..nv\ro&apes Attended Bonding proll!em
Zoogar JOOnson Construction Attended Submltted bid, but only fOr
tennis court maintenance
only.
301m Shooter Inc.
Four Seasons Landscape and
Maintenance
»IPEYAWATIQN
Attended
Attended
Attended
Staff evaluated the bid responses using the following criteria:
• AIa1ity of the wottacl,:>r 10 conforn 10 specifkatioos;
Submitted bid
Submlned bid
Submltted bid
• Previous experience and record of satisC",,1Dry performance;
• Abilily 10 supply the necessary ~r. resources, expertise:, equipment. supplies
and material, 10 meet all cor--t. .... ct requirements;
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• Ac<:uracy 0( the bid;
• The lowest responsible bidder whose bid meets the requirements set forth in the bid
document .
Staffbefieves that the prices quoted 00 the fOur bids recei"ed are reasonable, and compare
fav<nhly with staffs estimaIe o(!he ~ and hcurs proposed b) !he cootIact<l<'S. Staff also
beJieves !hat rebidding this contract would result in substantial additional administrative cost
and would QO( resuit in either additional bids or redL>ced r<JSts.
DMDINGBIDS
As demands b: con!I'aclual servkes toe landsc.-pe maint~ services have increased, staff
bas chosen to .ward mult.tple cootracts into areas 0< section. .. wherever it is productive,
ecooomicaily feasible, and m!ll1ageable for th. City !o do so. This Ilas proven l>eneficiallo
the City L' eootract<n are apt !o bid. iftbey know !hat there are m<><e "ligible compe"..itor>.
Also, if IJIOO: than one <00_ is aV3l1abte, staff is better prepared 10 address Deeds should
• coo_ be dismissed due 10 lack of pertOnnance (this occurred during the last contract
term as !he Paries and Gal.! Division dismissed • cootraclor due to not conforming 10
specifications).
The Landscape Maintenance bid speGifiQtions are divided into six sections, A tbru F as
shown 00 Altacfunent ~ A', plus tennis court cleaning. The lowest responsible bidders were
chosen in each section in accordance with awards and after an analysis of &:bed-o', -A,"
L.I'dscape Bid Summary Sheet. Se<tions C and D. Parks and &:booIs were combined due
10 the similarity ofwork and 10 effectively reduce supervision requirements. Tennis COUrt
cleaning was awarded 10 the lowest bidder for water brooming. There were no substantial
changes !o the bid specifications from prior yean.
As a result of the competitive bid process, costs have increased for contract maintenance
services 00 median and roadside strips, urban park sites and ut11ity sub-stations and wen
sites, and tennis COUrt c1eaninS-There is • slight decr= in cost b: business district parting
lots and misceUaneoos sites.
Four Seasons Landscape, (Jachin, Landscape Management. and Zangar Johnson
Coostructlon have been very good contractors 10 work ",ith. TbeY have ~ well, and
bave been ~e, capable ond cooperative. Staff has checked with the State Omtrac!ors
Licensing Board and NatiooaJ Labor Relations Board and IOuud their ocenses 10 be current.
active and free of claims.
The IO!aI bid amounts are shown Oil the ,tta<:bed bid summary Exhibit ...... -
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1 Ccuncil can pursue the following options:
I. Approve the lowest responsible bids ... requested
2. Direct staff 10 reduce ser.i« levels anel.ebid for services.
IMPACT: tills would be an administrative burden and very expensive and time
ronsumIDg. and would result in lowered levels of services. Fewer bidders go through the
necessary site and bid review.s • third time.
ElSCAl IMPACT
On "" annual basis the new coo!rac( resul'.s an additional 519,515 in expenses. 'These funds
will be requested in the 19%-97 budget ptOCeS.. The additional $4.996 in expenses for fiscal
ye&r 1995-96 ",in be .bsOO:ed out of the contingency funds allocated for these ser.ices.
'The project is categorically exemp( from the Colifurnia Environmental Q.Jali1y Act (CEQA)
under Section 15302 oCllle CEQA Guidelines.
Department Head Review:
City Manager Approval:
A TI ACHMENTSIEXHIBiTS
Exhibil • AV
, Bid SWl1IIlJIlY
Exhibit "S": C<xJtracts
Don Pi3na. Parks anel Golf Dhision
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PAUL THILTGF-N
Direclor of Ccmmunily Services
Pagesors
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FORMAL CONTRACT Sl:CTION 00500
CONTRACT
tPo.JbffC Wor'k)
This COI'ltr-&ct" dated _____ . _____ is e.nte.red ;Ole by .nd betwer;n the City of Pilla Al'to •
• chartefed Ctty end a munidpal corporat~on of IN-State of Ca:ifornia CCity'" •• and' four SU$(lDS {nndsf'oc "
M:!'meDlIlCt! Ins .• CorpPrBtiol'l. ("Contr .. ctor~ ...
For l'!'ld in eonsideration Qf :ht ca .... enants, terms, end cond'itJons f'the prol,·isions' of mrs Centract.. City and
Contractor C"tht ptIIrties".t .gJ~e:
1. IIr:m--This IAntra~ slla:l C'oli'VT!eoce and be binding on ,1-.& piirties on tt-.e Date of beMon of tNs COt'ltf.ct..
and shan expj"re on lhe date of fecOI'd'ation of t~ NotiCe of Substantial Completion. Of'. f no suc,", no6ce is
req.iired to be tiltd', 0f1 the d;llte t'18t finar payment is made hereiJnC"er. !i'.Jbject to the eamer ter~tian of this
Contrect
2.. {' .... oe'" S£;9pe of ProjK' am' WmJs., Contractor shall fum[s'h hitar, ser ... /ices. mate~\als .and' eqtJ'iprn.e.!\t in
eOMeC1ion w1th me construction of Ihe PFQject;l;)C! comlJle1e the Work in accordance with; VIe c(lvenants,
tarms ard e.ooo:tions (If this Contract to .f1e satisfaction of Cfty. Ttle Proiect aNi Wot1r: ts-Generaity described
illS foMows:
ntfe of Project l eOOsc'Pft MiTnJcoance NO· 17:41 Q7
$else Sid: • S;95 9 1 6
Add A!'temste.s [If 8n'll1: $' __ ="N,,!' 1,,4L:-_____ _
Total Bid': , ___ ---.1,"9"'5 .. 9,,' ... '-_____ _
3. 'oatrm:t Pocymet!Jts, This Contract shan consf'St of the documents set rorth beTow, whicf'lare on iiie with 1he
cq. Curt. anc! &re 'hereb'r incorporated hy reference. For tY:e purposes of construing. interpretinl1 and resoh"iTl~
inconsistenc'ies between and among (he provisions of this Contract. tI".ese di>Curnents and' the provisions
1hereof are set feM In the io!iowir,g descend'r,g Corder of precederce,
•. TNs Contract.
b. NoffCl!! tn ... iting fo'mal Bids.
e. Protect SpeciflCiitions.
d. Dnlwings..
e. Chanpe Onters.
f. Bid.
g. Sup"lementary Co ndHions
l\. General Conditions.
i Sta ndard Drawing-s and Specific ilItions 119921.
j. Certfficafi! of lnsurance, Perf:o~mance-Bol1d, labOf" &: Materials tr'aymenU Bond.
..... Affirmative Action Guidelines al1d Compliance Report.
\. Other Spe.:::ifICBf~ns, Dr part It:erl!!tlf. (l01 expressly incl)rpor&ted' in the Comract $pecff"lUlItioT"t!l Dr the
Standard OrawTn.gs I,ld $j:lecificatiol1$ {1992).
m. "ny ~thef document not expressly mentioned herein which is iS$lJ1I!d by City or ef\t~red into by d"le
parties.
OTY 0' PALO AlTO: CDmmuniIl' SerVices Formal Co:;traC1 (w/HAZMATJ ,8,/951 SECTION 00500-1 of 8
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FORJI.'!Al CONTRACT SECTION 00500
•. CompoogtjQo. 1M consid'eratlon of Contractor', perfCfmarlCe of RS obr.g:i!t'on, t-.ereund'er. City .shlrf P'V to
CcnttKts:;w the amount set fOtth in Con.tractOf·s Bid in ~cclda..-.ce with tf"Ic prol,iisions Dr this Contract I~ upon
the flICeipC of writtfln inltloit:es lind an nect':niiary supporti.-.g documenution within the time set forth it';; the
Contract Spedf.cstiO:1' and the Stand'ar\:! [)JawIng' 2nd SpecJfLcations 113921. or, if I"lO time ~ :itl!ted, within
thirty OC", Deys or the date of receipt of COl"1trOlctOt'slnl,roices.
s. ~. On Of befor(lllt1~ Oate of E;;:~ution. COr:.liact01' sha~ obtain ar'ld mg.lnU11"1 the policies 01 iluural"lCjIj
coverage described ir. Uie Notic!' 1rwitin!;l FormaT a;d's an terms and ClInditions .nd in ar.-.;:Junts aIlS rnav be
r.qut1ed by 'the Risk ManaSler. Crt't $f'.a!\ f,C\ M obr.gsted 10 tai<;e out ir.su'ance Oon Cootr&C1.01'·S personal
property or the persor.a: pr~ of an)' person ~nom1inQ labry or sen/Ices 01' suppfyTng ."!'Illterigls Of equipment
und'er the Project. Can.tractof shan furrl~sh City wrth tMe certiflCate.s of Insurance .~ with orfQinal
enctorsernentl affe~Jng eover;!llge ~quired under this Contract on or before the Oat& cf becu'ti".on. The
certffi.:ates. end en6orsI!!rnent=o.!OI each inSIJrance policy s~a" be signed b-,. • perSOn who is lutf',orT:4td by that
insur-er to bind coveraoe' n its behalf. P,oof of .... StJrance sfian be r:"la~ed' to the Pro:!ect ManaQer to the .ddi&S$
set forth in Section 15 ef this Contract-
6, kldemoifjc.atfilo. ContraCtQr Cj~ees to protB'Ct., defend, i:ldemnJl'\" and held Crt\", its COuncil merflbers, officers,
em,pioyees. .Q-ents and re'p(~ser.tatjve$ harmfess fr')rr. and ;;Qainst anI' and all cT.siIT'5. demands, "Eab<litics,
losses. d"ama\ies, costs,. expenses, lieJ"1s, 'penal1ies, suits, or judgments, ari$7:1Q, in w~oTe -or "in part.. directly Of
IOOir-ec!!!y. ~ anv time from any if1jury to Of" death of persons or damaQe toO property ... S • result of the. wiUful
~ Of the negligent ac;s or Clmission:s of Con,ractor. Of U\!hich reS',Jrts from CClfitHlctor·S r.or.compTisnce with
.ny ta'lOl respe"Ctir'ig ~ conditio;"'l, use.. OCCtJpatior.. t.f s::t~etv of tt'le PI<;)lect site. 01"" an-w P'art \he'e-cf~ Of" Vt"hlct\
.allri~s frem Consr&etor's failure to do anYtf'ing rer;juired under this Contract 0( far dQing; anything wl"lic"PI
Contrac.tOi' "is requ1:fe<! not \0 d'l \J.nde.r th:s Ccntr~ct.. or INhi.c.h arises ffom eoo:"\duct fQ( which tny taw may
Y'npose-strict liahTrty 011 Contractor 1n the ,perfoflTlanCe of or failure to perform the prolJ1$ions of mi$ Contract..
elCc-ept as may alriSl! from the sefe wirlful acts or neQliQent acu PI" omissIons of City Of any of its CouncJ
members, off<eers. employees. -iQents or repreSe1"itativ~s. This indemnification shan ext-end to any end an
claims, demands, I)( liens m~e or filed by rcas.:)(1 (If an,.. \<\Iork perfcrmed b~ ConlractOt undef this ClnUac1
at any time cfuring the term of this Contract or ~rising d'lereafter.
To the extent Contractor Will US!' l1i1tardoos mater!als in cor,nection w7t"" the axe.::ution of its obligations 1.Ulder
lfis Contract. Contractor further e)(pressly agrees to protect. indemnify, hoTd "armless and' defend' Cfty. its City
Council members, officers anet e-m,pioy~es frO'1l ;!IIr1d against S1"l~ and el'l claims, demands, fiabiTlties. tosses.
.:Jal"r\ages. costs, expenses, liens, per.eTtjes, suits, or judgments Cit..,. may ino.Jr, arising, in whore IY in part. in
eonnectioo with Df es _ resu~ t'i t.omraC1~·s wi\\"f1Jl" acts Of neg:iicent acts or omisi1ons under thi$ Contract..
under Ite Compr-ehen:$i .. ,", Enviror;metTtai Respon.se, Compensation and liabmty ,l.ctl-42 U,S.C. U9501-6975.
as ameo:iet;it 1toe Resource C~NatKm a!!Cl' Recall-e.'Y Ac1. (42 U,S,C. § lS90"t-6992tr:..,. as amended\; the TQxl"e
Sub~nees COntra: Act OS U.S.C. 1 i2601~2692, as ameJ"1d'edl; the Carpenter-Presl'ey-Tanner Hazardous
Subgtance AccO\JnI Act Ciea1tt1 & Safety COde, 1125300-2'5395, as amendedi; the Hazardou.s Waste Control
La .... Q-fealth & Safety Code, H25100-2S2SO,25. as amendec11; the Safe Orir*ing Water.and TOlCie En.forcement
.Act CHealth .. 'S.afe~\" Code. § 125249,5-25249.' 3. "s ameMe(f); the Underground' Stol1!l!;le of Hazarctous
Substances Act CI-"'.urth I. Safety Cod"e, 1'25280-25299.7, as amended'); Of" under any other lOcal, state Dr
federal raw, statute Of oldinai.ce, or at comm~n raw,
1. A$SImptioc....a'&z' Contractor a~ees to Ifoluntarlly ilsStJme ar1r and an risk of ross. damage, Of injUry to the
property of Corotrttctor which may OCCuf i.,. on, Qr about the P.roject site at any vme &r1d in a,.y mal"'lrter.
e)o:ce~ng-S\.JC~ loss, injury, Of cfamaQ!e as may be caused by tl"1e sore ,...illf\Jr act or negligent act or C'mission
of City tH" .n~ of its Counci members, officer.$, e mplo I'ee $, &Qents Of reJJ(esentaoUIJ eo;:,
CITY of PAlO ALTO: Community Service-s F"ori"nai Contract r..,,'t"HAZMATI18,1951 SE CTION 00500-2 of !
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FORMAL CONTRACT SECTKJN OOUIO
.~ ~. The acceptln4::e of 1"''1' pa),ment or perlormar.ce. or any part the'!reaf. shan not opereta IS' wli",er
br City of itl rights under this Contf!lct. J.. 'Waiver bV City of an'll breac:f1. of anv part or provi:iiOf1 of this
Co-ntract!by Contra(;tOl' shall not operate IS I wai'let or conunuing wa:l.I$f of .ny SlJbs.equlnt breach of (he
serne or ,nv other provision, not' 5o"al1 any c .... stom Of pr<K:t>ce Yo'hK:h may arise betwUrl the partie.s in the
Idmiristration of en.,. !part cr pra .... ision or 'Chis Contract be COI"Lstrued to waive 01 to lessen the riQht of Cit;!Q
insist IJ.P<m the pentH1T\IIOCe of Contr!tCtof in stric1 compr;ance wrth the CO ... e nams, terms and eolndition. of tN.
Contract.
I. (gmpljan With tth.,.S. Contra<;Wr sha!! cempl'". with a~ Laws new in force or which m;!y hereaftbr be in fp..-ee
J)81'Uiring t.l !:he p~ Ind Work ~~ th;, Contract. wltl'1 the reQu.ifemem of an.,. bond 0( fIre u:'"lderwfite,.. or
ether simla bod'y now Of N:reafte:' cor..stit:l.Jtt'd. witt'! ~v d'iscr&t1onaory license Of permit issued pu>lIU8nC to.anv
t.J1W Clf Inv J)YbTic .Qene.,. Of offie.a! IS well lSi with any p1ovision of an recorded d'oc\.lments aff'!wI"IQ 1fle
ProifJi."t .site, hsofar as ''''''' are re'QUirM t!y reasor'! of the use ()4" occupar.cy of the Proj~ site, and' with .n la'oNs
pertaining to I"IC!ndi!(:rimination ar,cJ .,ffil'TTlillti .. e actic:;r1 irl emplcy<ment a.nd hazardO'.JS materials.
10. ~ A$ a eoOOi€on precedent to Oty·s obti~atio.r\ 10 pay compensation til CMtt!JC1.Gr~ and -:In or before tIie
Date-of ExecutIon. {;ontnllclor shal'! furnish to !he Project Mana~er the Bond's illS fe<l.l.Jired I.mder It'll No6ce
k1viti,:".Q Foi'mat Sids.
11 ~ Beprf:HrIDpm' and WarraM,ts.. Tn tM 'iI...oppt¥ of any mat~rlars. and equipment ar.d" the renaarinQ of fabor Ind
servicE'S du.n-ng the course and S<:Q!>E" cf the Proje-ct and Woo1c. Contr~'Clr represents and warram:s:
•• A.n., rnateffals and" eQJ:<pmerrt w"hich !J"1..:.i'! be "Used during the cot.J.rse aM $(:ope of the Project and Work
stlo!n be ... ·esteed in Contractor;
b. Any materials !r"d .fqU"ipment whic'" shan l'e used during !fie cour.se aid scope of tlIe Project .and War\:
sh;:Ifi be mercf'oant2llbfe a;d fit ItJ be used fOf !he particuTBI" purpo$e 'or which t.1;e materrafs .re reQUired";
e. Ant fabof and" S6N~es rerdered and mateilafs and equiprner"l used Of emploved' during the course arld
scope of the Pra}ec1: .and Work shall be free of defects n wOrfuT\enship 'or. period pf one t' J year .ftat
the recordation of the !',IQtice of Substantial Ctlu'Iplelior"l. or, fl no svcfrll'1otice is required tc be hled,
on the dat:C' tflal finar pavment ,~ m a-de hereunder;
ct. Any manufacturer's warranty tlbtained bV COr1tractor shan ~ obt1t;r.ed C:f" sniln be Ifeemed obtJ:lr.e4
bv COrT'".,.ractOl" far and in behalf of Cif)-.
e, Anvrnom'.ation SUbmltt~ by Conuac-tor prior to the soward of Conuact... or \here-after, upon r~e-st,
whether ~ no( sub:-nitte6 ,md"er .. C"ontTnwing o"bfl galion by the term:!: of tfJe Contr..ct to do so, is tT\.It'
and con.ct at 1he time-sut;h inforrrraotion is S'Jbmined' or mOOe av~)\able 10 1he Oty~
t. ContItIctor"has not ccnuded, COMpiled, or &\ye~d", di,~{fv or \nd"ir~ct!y. with .~ ... person In re;ar~ '0
the tf1mS and' conc;fiti-or\S Of Contractor's ~d. e~cepr liS may be permitted by th2 rJotke lnvitiog FormJll
&is;
ii, COr"lV6C\Qf he; the ~ .... er and. a .... thor"iti to e.nte{ into this COr"ltract "Wall City. ttlat the indiYidaaf
executing this Contract is cfuh· avthoriz~ to do so by appropd"te resotution. and that this Contf&et
shan: be e:lo.:ecuted, d"eu"ered and penon-T,ed pUfsuant to the. power and autho(ity (:onf~rred upor. the
person or persons 1t..'1:"I1or'ized 10 bind Contractor;
CITY of PAlO Al.T~ COl"l"offiunity Services Formal COf't.w. tw.1-I.AZ'MATl \BiS'll SECTiON OOS00-3 of 8
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FORMAL CONTRACT SECTI()N 00500
1\. ContractOi has ilQlwoOde en attempt to e)(srt und'ue innuen<:1 with the Purchasi','g M,ma;er Of P.oject
Manager 01'" amv other person who has direct1y contributed to City'. deciSfon to .wareS the contract to
ControielOf;
i Tl"Iere are 1'10 wrnsoh ... ed' ctaims C)I'" dispu:!cs bet" ..... een Con~rectCM' 8 ~ Ci~ which wolfflf matertany ,ffect
Cootr.ctOf', .b1Tit~ to perform under!h.! Contract;
j.. Contractor r.as fur:li.sheo:land l'Io'ilI furnish tr .. e and accurate ~tements. records, reports, fesolutions,
certifJCation5. and other written iniormatlon lIS may boe: rec:uested of Contractnr by City from ttrT\e 10
time during t'he term of &1is COI"',tract,;
k.. Contract'" a:nd" an'r' person perfOrmJn~ labor and services. under C'lis Project are du.ty licensed' by the
State of California as re~irecf by Carltornia BusIness & P1ofes:;;Tons Cod-e: Sectfcn 7'028. es amended;
and
l Contract(\{ !'las ful'!". ex:9:l'Tllnea and' i!1sDected t.~ Pooject sJte and tlc!s fun kno ..... tedoe of the pllVskal
condioons of the Project site.
12. As:sjM!T!frr!I lnis Contract and the perfy(manc~ .eQuired here. ..... nder is persona! to Contrac\Qr, aM .. shalt nO;t
be assigned by Contractor. An-r attel'T".llttd as!ign.-r,ent shari be nun arld void,
13. Clajm, gf Con:ranor. A1I cTaTms pert3;-tli~ to "..:trl work., addh.ional cr.ar~es.. or d~Tays w}thin the Ca.'1tfaCt
Time qr other disputes arisi ... .g cut of the: C'Ontract shari be submitted by Con.trac.:tor to CitY ion ..... rlting by
.certified or regis----e:ed mail within ten nO! Oa'1s after the claim aroSE or within S"'.;cPl othef time u maybe
permitted or feq.Jired ~ 13 I'll, ;md shan be described' in suff~iem dtltari to give acequate notice ot the S\Jbsunc41
of the c1aim ta Cjfy.
, "-. Amfju by City. -During the term" of Ihis Contr;.ct and fer 2 period of nol Tess than three 13J year .. after h
expira1i:on or earfler temeinatTon of ''''$ Corrtr.act, Oty snail have tne right t::J auort ContractOl"'J Prolect-reTa1ed'
and Wori:-reTated \l't'Titir.gs and bustflll!'ss records. as !lUcf'l terms are def:"'led Ir'1 CaTifor.'lla-Evidence Cooe Sections
250 and' 127., as amended", during the regular bU'slness hours of Contr&Ct0f4 Of'. I Contr&Ctor has no sud!
flours, "uring ttle reguTar bu'Siness 'hours of Cfly.
15. ~ A.. agreements, appointments, apP'ovals, al.ithorizations. cTaims, dEm,mds., Chanoe Orders., C'Onsents.
de$groation$, notices, effers, reqvests ard S"taterr-.ents ~iven by erU,er part) to the otl1ef s'hall be in wri~.ncr
shan be suff<c~y gi ... en ar.d seNed' UpO!1 the other party if (1 J perEiOI".al1y served, !21 ser.t 'by tlle Uf1ited' SHI!I!:S
ma.l,. postage prepaid, I~I sent by prill'atE eo..:press eerive,)' servic!!, or t4) in the ca 5& cf a f3csimle 1fansn'lissIon.
., sem to the telepl',or .. e fAX number set forth belo~ d'uring ~gulaf b\.lsiness hours of ttle: receiving J)ItIty and
followed' withln twa (2) Dil'YS by delivery of. hard co.,.,. (If 11" .. materlar sent bv facsTmiJe transmis:s1cn,. In
;eccordanc:e witfl (1l1:h or ~3l: above. PerSOl1aJ s,erJOce.shall incr<.;d'e, without limitat].on, service lly delivery and
ser.,ice by facsilTUle t(ansmjssio(\.
r. City: City of Palo Al!o
City Clef'fl.
250 Hami1ton .A..venue
p ,0, BOIi 10250
PaTo Ano, CA 94303
CiTY of .PALO AlTO: Community Services Format Contract twIHAZMAT\ (8/95\ SECTION OOS0Q..4. of e
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FORllll.At CONTRACT
Copy 10:
Ta Ccntriiln;;1or:
City or Palo Altv
Department of Communil .... ~
F-arUi , Go tf Dfvisfon
250 Hamilt<Jfl AYe ~ue
P.O. Bo_10250
P;f(l Alto, CAo 94303
(41SJ-496-~
fAX:. (41S)'96-~.
fgur Seesgf!s Landscape_~_M£I{!1lertance Inc
27Q Sonol Street
San .los!! C'-95j~
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SECTION 00500
16... ~pr\afoo of qty Fund:;.. This Contrect is subject to !tie &.;.car provis,o rlS or Arocte Bt, Sedoo 12 or tfl B ChaJfer
of tl~ C.ly of PaTo Mo. Anr eJ,arg~ hereunder far labor, sen;fces, m alerizTs and equipment may accrue onlr al'tet
such expenditures ?la'le bee n approved in ad ..... nc:e in Mffin; In 9ccordance with apprtCable la\l¥S. ThIS Centrad
sIi:stn terminale without ~nalt)' (i) at the end of allY 5scaly-ear k; the t!'lIe!'\t Ihat funds are not 3PPfilprlated for the
b'IoMng ftscaryear, Of (il at a~ lime wittul'l a fiscal year in the event that funds are only appropn""ated Jar. pof'Iion
orb fiscal year lind ~nc1s for this Contract are no longer available. This Section 15 shall control in Ihe event of
• eonff'1d ~ a nr-~r 'pr~n of thfs Contract
17... Msce:Raneous.
II. &alee Oiscfafmer. The parties I.md'erstaild arltf agr.:-e Itlat City does.,ot purport to be ContraCfof"'s banee r
and City~, !herefore, nOf res,porlSible for any damage to It1 e personai prope~ of ContraC1or.
b. Consent. YJhenever., ttlis Contrad the approvar Of consent or a ~arty' is req(Jfred', such apPfo'00'3f or
cansen! snaR be iI1 Mibng and shan be exec~ed by a person havfng the elrpress aLIthcrtty 10 granlsucf!l
apPfO\lClI 0( (;Orl'Senl
c. Ccnb"ol1ing lay... The pI rties agree that thiS Contract shan be governed :and conmued by and il
accordance with the laws ortt1e State of California.
cf. Oefini5ons. The d'efinilkms and ferrris set fOfth in Section 1 or '!he Stand'a rd' Drawings and Sp&cific:afon:s
(1992) of 01$ Contract are 'hcorporated herein by reference.
e, Fcret! Maleure. Neil!'lB( party shaD be deemed 10 be in d'erault on ~ounl Qf any delay or fallure 10 perform
its c:bflga'5ons under ttlis Controct whick! OIredly resLiIts from an Act of Cod Of' 111'1 ad of. superior
govemmental avthorTl).
f. Hea!1ings. The Jl31agraph headings are not a part of !his C<lnlract and sha~ fla'o't! no el"fect upon tie
CITY' 01 PAlO AlTO: Community Services Formal Contract !wIHAZMATl f8J9S1 SECTION 00500-'5 Df I
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FORMAl CONTRACT SECTION 00500
const.ructlcn 0( interpr~lion Of any 'p311 of this C<lntract
,. Incorpt.ltlttion of Docl.jme nt&.. ~JI docum&n~ co nstitutTng the Contract doclJf!'Ien!:s de5Crfbed in S.cIon l
hereof an" aft documents .....tli<:h ma~. from time Ie time, be referred to in art)' duly 8l18CvtEKf amendment
'hererc are by S:JC)! reference ioc'orporated n lt1is Con!ract a nd shan be deem ed to be patt of this Contract.
III. i1fegrafoo, This Ccnb':ad and any amendments flereto be!'ween1t1e pa~es eonsffMe Ihe entire agreement
bet'wllen the perfieS conceming Itle Prefect iJnd Wor1!... end there are: no olt;er prior oral Of ;Jrtrte.ep
agreeme nf! betw"e en :h~ paroe$ 'itlat are not incorpooated h this Contract
l Mod1icetion of .A.greement. T'rWs C<lntrotd 'St1al[ net be mod1f~d or be tinding upon the partIeS, ttnltoss ,~
modification is agreed to ~ wmng an.d' s1gned by 1t<e parues.
j. PnMsion... Ally ~reem.ent eover.art, (:ondifion, c1alJ'3e, Quafrficafl'Jn, resticfion, r~seMtion. faorm or ott'ler
stipuTaoon ii'llt1e Con%r;ct s1'Iarl define or otheroMSI c011tro£, estabr:sh, or Dmit the performance required' or
pe~ed Of t:; be required of tl penn.~ed by e;\t,e:r party AI, proYisiorrs, whe-1her cov~i"rant5 Of ~ondffion5.
stlaH be deemed to be oo1tl ccvena"ts and comfrtlor.s.
L ResohIfion.. Contrador shal'l sutlmil ..... i1tJ its Bid" a copy of any corporate 0( partnership r~ll15on or other
wriling, wt-Jch authorizes an., directO!', otffCer or c1her employee Of partner To act fof or in bel1i1ft of
Contractor or whfc:~ aun-.orizes Corm-adC>l' I() enter into It! is Contract.
l SeverabJrty. f a court of competent luri$diction linds or rules Cial any provision of ft'lis Conlrad iE; void 0(
unanfo;"ceabie, tf'1e provfsions of ,.;~ Contrcv.:1 not so affected s1'lal:! rema;:1 in fun force ar.d' effect
m.. Status of Centracloc 1[1 fhe e)(ercise of riidl'.ls anC' vbligalions l!nd~, Ih~ Contract, ConlracTof ads as an
ihdepenifenl contractor and not as an ~er.% or employee of CIty, Contractor sflall' not be entitled .. 110 any
~h!s and bE!nefrts accQrde<:1 01' acetW!'1g 10 'tt1e Citt C<!ur.cil members, officers or employees of Cit). anlS
Contr&ctor eJCpressl!t war"es any and' an claims to sucn righ!S and ber'lefits.
I!L Suecessors and Assigns. The pF"O'.1slonS of INs Contrad: shan nure to ft'le benefit of. anli shalt appr~ to and
bind', !he succes::sors and' assigns of the Polrties
II. rime orh Essence. Time is ofltle essence of Ihis Contrad liond' each of its proW>iOI'l6. ~ the caTculation
oflme hereunder,l!le (me in wt.icf-\ an ad is to be performed shan be computed by ex.dud"li'og c-.e h Oa'l
and incXJdfng the rast f tt1e time ir. whiCh an act ls 10 be performed tarts on a Sat.Jrdey, Sunday, or arl}l
Day OUser\led as iilleg-all'1o[oda~ by Cit)', D'le lime for pe-rformance shan be extended 'ic!he 1or~nl1
Business Day. -
.p. Venue, title event \tlafsulis bfOL'ght bjI eaf"ier party flereunder. Ifle parties agree that bial of such action
sha~ be vested udus"l\IeTy in the s1ate courts of Ca~romla in Ihe County of Santa Clara in l1e Qty of San
Jose OfF! lfle United States O!$trid. Court for !'he Nortf1ern Distl'ict of Canfomia in the City of Sar} Jose.
It, Recovery of costs. The prevaiflry part)' in Any acfion brought to e nfcrce !'he terms of this Contract Of artsrng
(lu1 of this Contract may recover its feasonabla costs. including reasonabfe aftomey'"s. fees, i'lcurrel1 or
expellded in connectlon 'Mtl1 suer. Ilcfion against «he Mn-pre.-aiflng party
IN VVlTNESS \'\'HEREOF, It.e par1Ses 1'lalole by their duty appointed representafrves exec~ed this Conlrad
CITY of PALO AlTO-: Communi!,;, Sen.'ices ~O'rT'.af CrJntliil~ lw,1-I.AZM,A. TJ 113/951 'SE CTiON 00500-15 tlf a
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FORlll'.Al co NTRACT SECTION 00500
in Ule cHy 0( Pato Mil. County of San!a Clara,'State orear-rami .. on the date first siated' abo..,e.
AneST: OTY OF PALO ALTO
8y: ____________ _
Hs: Mayor
CONTRACTOR: ~ Se...s..~~ L..,." .•. f-,f ... ,,j,
City Manager
By: -Ti(J",..-IfL~
Name: UJ'M l~p..."l-.t.-
Oi!edor of CornmLlnity Services
Director of Ad:rrun. Services
APPROIIED AS TO fORM:
Senior ASS!. City .... nomey
CITY of PALO ALTO: ComITH,mlt~ Se. ...... ices Formal Contract {w.lHAZMATj IB1951 SECT ION 00500-" of a
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fORMAL CONTRACT
STATE OF ____ _
CfRTIFJCA TE Of ACK!lOV.'lEDGMENT
IC",~ Cod. ! 11891
J
COIJNTYOF _______ ~I
SECTION 00500
On -,.,c-=---,--------, __ -=-_'~ be ~o re me,
in and 1« said' Coon-tv. ~erscnany appe area
________ " a notary pubilC
_","", __ ,---, __ ,-_-, ___ ' person3t"''11u'',Qwn to me ~cr ploved !o me on the basJs 0' satisfactory
evide.nce) 10 be the perscn{s} ltihtJ'Se "ame[s} is:'are subscrlbed to the wit1'lin
instrumen4, ___ _
~----.------_-,--~~~~_~~~~.:--,--~~~~~;.a~ 'ckncwTedged 1;0 me that he/shelthey e.xecuted the same in his/her!their authorized .c3pltcfty{iesl. and that
by hisJherlthek signatureCs' on the insttumer)t the pefsor."i.sl. or the entity upon beftalf of which t1le
pelson{s} acted. executed the iostnJment.
wrrNESS my hand and o-ffrci<!'l seat
END OF SECT JON
CITY of PALO ALTO: Commur'!;ly Serv~es Formar Contla..'"1 ~w:'HAZMAT) ;8195) seCTION 00500-8 of I
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fORMAL CONTRACT SECTION OOSOO
CONTRACT
tpLibr~ WorkJ
ThIs COr'1tract. dated __________ ,. is entered into b,.. ar\d be!ween W City of Par", Alto,
• chartered c~ty -are. f1'IItJ'rIici~ eOf?Oration cf \!-Ie State of California {·Cit\l·~. arv.S GachiM I UK!:;CiM MJDIStmlnt
• W. gm06eW$hjc , t"Conuact04""t.
FOf BOO in e<lnsidera ttcn of tfle co venailU1;, terms, and cond'itions rthe provistons"l of this Contract. City Ind
Contractor f'the parties" j IIgr~e:
I. Ictm. This Contract rman ccmmence and be bindInlOl on me perties on the Date c:;f E)(scu.ion oflhTs COf"tJ8ct..
and sharr ex~e on the d'ate of recordatiOn of tne NotKe of Substantiitl Compiet:ion. or, l no such nonce-is
required 10 be fiied, o~ the date ~ final p.eyrnent ts made hereunder, Sl.Jbjec:t to the ll!iitrfier termr~ar~n afthis
Contract..
2. ('-..tnerid Scpp, of Pn~lr-J~Lan4 Wprls. Ccntractor s"al'l rurnis~ labOl". services, materials and equipment in
conn~ction with 1tIe construction of the P~oleC1 and complete Il"1e Wodr. in accon::l'lIInce with the cav&nants,
1erms and' conditions of this Con!r2loC1 to the siltisfactio(1 of City. The Pfoiect and Work {s 'jjer.e~al?y described'
.s folTtlws:
rrtte ef PJoiect r~D~.~""~'~"~'~M~.'~Int~.~oa~oc~.~!i~'~Q~' ~n!1rtL Base Eki'; $ t:, 84 9QQ
Add Alternates (if any~' S N'A
Total Bid: S! ta4 ~
3. Contract Qocurmnts-Th[s Contiact shall COf'1s:JSI of the d'ocumer"lts set rortJi bertlw, which are on file with the
Citw Clerk ancr are ~ereb'! incofj)Oreted by referel"ICe.. For lhe pur"oses of construing, interpreting and rc:so'Mng
inConsisterlCies between and emong the provisl'OI"lS of tt-,fs Contrect. these documel"\ts ancf me provisions
wreof are set forth n the fQr.o ..... i"ng descending o.rder of precedence.
S. This Contract.
b. Notice tn .... iting Forma! Sid;;:.
c. Proiect Specifications.
d. Drawings.
e. Ct'lange o,d'ers.
l Bid.
II· SuppT~ment3tY Condition!,
l\. General Conditions.
i. Standard Orawirogs and S,pecific&tior"1s 119921.
j. Cl5rtificate OJf insurance. Performaoce Bond, l&bor & Mate6i!J!S W.;tymentl Bond.
k. Affirmative Action Guider.ne.s itr;d Compflance Report
l Ottter SpecifK;"ations, 01 part thereof, not Expressly incorpori!Jt&<l in ~ Contract Specific~tions Of Ole
:5·und.w;i' Drawings-and' Spe<:ific<ltions j1 S92),
m. Any othe, dOC\JmE:nt r:ol e)(pressly mentioned herein which is iss::Jed by City Of' entered into by 1he:
parties.
CITY of PAlO ALTO: Community Services Fo(mal Contjac-t !..c,IIHAZMATl :S/951 Sf CTION 00500-1 c.f a
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FORMAL CONTRACT SECTION OOSOO
4. Cqmpensation. in c<)nsider6tion or Contra'-'1or's ~erfofmance of its obligations tlereunder, City shan pall to
Cor\tractor the amourn: set fc(t; in COfltractOf'~ 9id in accoJda~e !#V;tt"1 ttoe provisions of thi.s C-ontract and' upon
the teCsipt of written invoices and e!1 neces:sary supporting cocumentatlon wimin tht-tiJT'l4!' set forti'! in thl
Contract 5ge<;:iflCations and tlie Standard Drawings and S"er.ificatiQns (1992), Of. it no time is stated, within
thirtt !3m Pays cof lhe d'ate cf receipt of Contractor's invoites
5. ~. Or! Of 'hef'J,e Ifl! Date t:lf E)(ecu'jon. Contractor 'Shalr obtaln and' maintain tf'1e por'Cies of insurance
co .... erage de$Cr~ed in the Netice Invltinlil forma' Sids on terrP5 and co,.,ditions and in emourts .$ ma,.. be
reQuu-ed' ty the RJsk Manager. City s. ... 1In not h obliQa~ed to ta1<e out insurance 01"1 ContractQl"1 persor.aJ
propertv or tf1e. personai p-operty of an.,.. pe-rso., perl'orming rabor or sgryices 0( supplying ma~eria'i Of eq.u;jlment
under the Project. Contr~ctor shalT furnJ~'" crty ~ith the certifICates of in:rurance and with original
endorsements aRecDng coverage requked und"er t~is Cont~act on or befo.'"'I!! the Oate of El<tC'\ltion. The
certifICates and endOl"sements for eachTr"isurance jlone .. shall be sig:>ed b.,. a person who is el/thorized by U1at
insurer to bind coverage in its behatf. Proof of .ilsurarx:e shan be mailed to v,e Project Manager to the IIddre55
set fOfth in Section 1 5 ef this Contr ",ct.
6. biemnif"gtioQ. Contractor agrees to prot=:-C(. de!end. md'ernni'fy and hold City, ~s Council' membe~ officers:,
empro)'ees, a..,enu and representative-s harmie:is from snd agalnst any an~ an c!a;ms. demands. bbirities,
losses, damages. coStS, e:>q:>enses:. fiens, penalties, suits, or jud~meli!s, e rising , in w~ole or in ,part directly or
indirectly. at an~ time frem a;r;v injury to or de<ltl'1 of pers;ons or damage 10 jlroperty as a resutt of the wir.fuI
Qcts or !he negTigent acts or omissior1s nf Com;-aclor, 0' which re:;ults from Contractor's rl,:,ncompfiance with
any taw re~ing che condition. use, occlJpatian or safet,. of the PfOlect site, or an-,' part 1hereof. Of whlch
arises from Contractor+s faITure to do an~'thif'g reClu[retl under IhiS COIHract or for doing anything whielt
Contr,.ctQf is reQUired root to 0'0 under th,s: Cont~a-ct. Ctf w~,ich ar~ses from conduct fOf whicf'l anv Law R1$y
impose strict liability on Contr3ctOf in the perfofmance of or fa11ure to perform the provisions of this Contract.
e)(cept as may arise from the 501e wTllfuT a<:1S Of negr.gent acts Of" omissio.,s of City or an~ of its COl.IQCiI
members, officers. employees. <t!;jen(S or representatives. This irn;emnffication shall extend Ie any 2nd Cia
claims. demand's.. Of fiens madE Cr filed by ;e~son cf any work perfcrmed by Contractor und'er 'lhi"s Centract '
at any timt! during the term of this Contract. 0; arising tfle;eafter.
r~ 1he l!'".>Ctent Contractcr wi!' use haz~rdOiJ'$ materials il:! cOr>nec~jon w'th the execution of its obligations undl!Jt"
'this Contract COntractOf fUrther e'Cpressfy egr~s to protect" indemnify, hold harml~ss anrI defend City, its City
Council members, officers and employees. frem and agair;st ar>y a..-,d af1 claims, d"emar"lc!'s. liabilities, kl.sses.
darna~s, costs, e~penses, fle,.,.s, penalties. suits, or judgments City ma~ irlcur. ar'sing, in w~oTe orin part,. in
cOJ"\fic'!ction "9l..-rth or as a result of .coritractcj+s willful acts 01 !1egrjQ~nt acts or om~ssions under trus CCfltr~
uncfef the Comprehensive E"rwTronmenul Re.r.p·.mse, Compensa!;on and liability Act {42 U.S.C. j 1:9601--69;5,
u amenc1edl:; the Resoorce Cor.servation and Recovery Act !42 U,S C. B 59Cl--ti992k, is arTu;looed); ~o!' Toxic
Substar"lces Cornrol ".ct <15 U, S.C, H 2601·2692. as; ameroded); the Ca.'Pel1ter--Presley· Tanner Halllrdous
Substance A..::COU1lt Act CHealth ". Safety Code, § § 25300-25395, -2S amended); the Hazar60us W8~ Control"
law Ct-Iealth &. Safety Cod'!. 'l25l00-25250.25. as amend"edl.; the Safe Drinhlng W31er.and To><:1c enforcement
Act P"fealth & SaflE'ty Code, §j2524~.5-2'5243.' 3, as amera:Je01; the undet:Ojround Stora.e of Ha:rardoos
Substances Act !Health & Safet;' Code, U2528Q..2529~, 7. as amended); Of" under an" other local. state 0..
fed~rallaw~ statute or ordinance, or a1 common law,
"1. ~ Cor.trac1or agrees to "iioru'1Hlrilr assume or.y and all risk of loss, dama"e, 01 inJury 10 the
proS)ert}l of Contractor whic'" may OCClJr in, all, Dr about the PJ':'JEct site at ant time and In any manner~
I)(cepting such 1055, inJury, or damage as JTiay be caused b:t the sole ...... ilIful aC1 Of negTi;]ent act 0( "mission
of Cn.,. or any of it...s Council members. off~ers, Errop1oyees, a~E:flts ~r ;epresentativ~s.
CITY of PAlO ALTD-. Commcr.ity Sevkes Formal ContlaC1 (w/HAZMATI ,8195) SE CTI(),.. 0050()..2 01 e
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FORMAL CONTRACT seCTION 00500
I. ~. The ec:ceptance of an,. payment 0( performanc.e, or an~ part thereof, $r.an not operat'f! IS .. wah,.,r
by (~ e-f Its rights 'Und&f this Ci)l'wact, A ... .a,i'J-er b!{ CIt';' Qf an ... t.reach of any part or pravtsion crt' thiS
Contt~ by COf"ltrsctor shan not operate itS a wai\,lef or continui:"G waive. of a(l~ SUb~Clo.ient b!eaeh or the
, .. me oC' .. n~ other pro,",,$I)n. !"lor sha)'! an". custom Of practice ~rncn moll.,.. arlse between v.e parties in the
administration of any part or .Pt.::wFsTon of this Contrae1 be construed to waiv~ or to !essen t}1e riQht of City 10
insist U?lrI. 1fle perfum1ance of ContractOr ir1 strict compliance wit'" the c ovenpnts, te rm.s .nd conditions of 1his
Contract.
9. CqrrpfW!t'e w;th taV!$ ContracfOf shall CO(I'Ipl,;, with a~ laws nQw in force Of which ma·,. hereafter be in force
pertaining to the ProTect and Work and this Contr"c\, with the reQ'Jiremeni of an)' bond or fir. unde.-wrisen Of'
other siml"!ar bod" now or1'tereafo'..er constituted. wrth any discretionary Scense Of permit iSS\Jed purS\J:ilnt 'CO .nv
law of I!In~ p.ibrie agency or off~iar as .... en lIS WIIith any ~(o."isjon of 211'1 recorcfed documents affecting tN
Project w. insofar itS any are reCf.Ji~ b., re2lson of the use or occupancy of the P,o}ect site. __ 1" wit11 an uW$
pertaining to nondiscrimination and .tflrmatilole &ction in em~loyment iilnc! fiazarcJous materiaLs.
'0. £kmIa. As. eonditiOr"l preced':!:"Tt to City·s obrigation tJ pa., compensaticn to Contrttctor. arod on 0( before 'the
Date of becutiDfl, Cont~actOf sha" fl..lrnish to the PTciect Mar.a~r the Bol'ods as required under the Notice.
ltlvitinQ Formal Bid's.
11 ~ BeQfI!:;erru,tlgoo; and Warranties. Tn tl'1e supply of an., materials and' equipment "nd the rendering of labot".nd'
serviGes durIng the C()Ur'Y! and SCope of the F'roI.ec:t ar\d Wark, Carwactor r",pres~ts and warrants::
•. AnV l'l"ldteiTais and equipment which sfla~ be I.:~ during the course and' scope of the Projecl aOld Work
sf'!a" be vest:'!l' in Contractor;
II. An~ materials ancf equipment which sI'".a~ oe used during the C our se and scope of lh~ Project and Work
sIi;JII t-e roerc"'4Intabre an::! fit to be ... ~ fO( the p3rti.cI.Jrar purpose 'DC' which the materiaTs are reQ\)'red';
~. An" Tabor &nd 5el'"l:lces rendered' and" rnaterTaTs .eric! eql.Jipmen! used or l!mpToye<j duri!"lg ihe course and'
st"ttpe of IN! Project and Work sha~ be free of defects In workmanstip fOf'. period of one 11) year aft:ef'
the recordation of tIle Notie'! of Sub~antia! Corr.pletion. or, ~ no S"-.!ch notice is required' to be filed,
on the d&~e that fln$l p"yment is made 'hereunder;
d. An, manufacturer·s ~<=tranty obtained by Contractor stla!t be obtained Of shal'i Oe deeme-d obt&i~d'
by COntf3ctOf for a itd in oohalf of Crrv.
e. An., rnotmation submitted b." Conttac~or prior to the award' of Contract, or thereafter, IJpon reqlJest
wf\e\he: or Mt suhmitted "!nd~r a c-ot'1tinuing obtlgatiOn by the terms of the Contract to do so, is true
and correct at the time svc:f1 ~formallofl is sub01itted or made ifva'fable to the Crt-;;
l Contractor has-not (:onuded, conspired. 0( agreed, directly Of'indirectly. with an. person it-, regard to
the t:enns and c:oncfuions 01 Contr&C1Of's ~d. e)(cePt as may be permitted b" the Notice In .... itin; Form&!'
B/4s;
I· Contractor 'has thE power and al..,thority 10 enter into this CcnUsct with City, that tl1e ind'illicfua:
executing this CQfitracl is (fury i'Jthorized to d.:l SO h appropriate resolutiol'\, a nd mat this Contract
shatl be e)(ecuted, d'eli"ered and performed purs~ant to the .power arxf a,ltharity conferred upon the
person or personS' i!Jue.or~:zed' to bind ContriK1or;
OTY of PAlO ALTO: COmrTll.Jntt'll Sen.ice!; FOlmel! Cormact lwtHAZMATj \8195.) SfCTtON 00500-3 of I
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o
FORMAL CONTRACT S€CTION 00500
1'l. Contrac1C1 Ms not ~e an atterr.pt 10 exert u.ndue influence with the Purcflasing ManClger or Project
Mlnager 01' ~ other person who hacs direct1'\1 contribvted 10 Cq·, decisr~n to IW'!Ird ttle contract to
'Contractor;
i. ~ are OC! unresohied' claims or disputes between Contractor and Ctt, whict'l would ;T\2tenany affect
Contractor"' abifrty 10 perform urld'er the Contract;
j.. Contractor N-s fumished and wi'll furnisl"l tn;e a:"\d accurat'! $ta1:,!ments, reco,ds.. reparts.. re$OTutions.
certJftCittiClns. and othsr written information 8$ mi!l) be requested' of Contractor by City [rom time 10
time during 1he term of this Contr&ct;
k. Contractcr and' Inv pefSQn performing 19bOf'" ana servkes \Jnd~ this P~oject are dury rlCens&d by the
State of C;alifOo''li;, itS F"C'quil~d' bit Cal.rorn~a BuSIness & PI"Ofes!:lolls Code Sect;on 1028, as emeod'ed;
or'"
l. C(mtritCtor 'has fl..,fly edmTned i!!nd inspected the Project $lte and has fuJI knowtedge of the phV$iC<II
conditions-of the Project sile,
, 2.. Angnment This CQntr&Ct and '\tI.e pertormar>.c~ rel;l\Jired t-.er~vn-:er is pe.rsol"'.al to COl"ltfllctOl', aN! it'Shaft oot
be assigned b~ Contracior. lv1y &~empted assigr1,-nenl shan be nu~ and' ~oid
U. Clajms 9' CQotrjiCMr. All claims pertaining tc extra wor1l, additi~nal cnar~>es, Dr de-tays withirl the Contract
Time or (!th.er di$9.!tt!s arisl.ng out of the CQntract shan ~ $O..Ibmit1:e<j b'{ Contractor t,Q City in writing by
eertified or registe:re1 ma~ within ten n (ij Day'S after H',e cl.o:im a'ose-or w!tJ"lin such (ltt.er time.s may be:
permitted or r2q.JTred by la'oN, and shall be dtsc6bed ~ SUff"lClent oe-tail to ~\'e adequate-Mtice of 1he substance
af the claim 10 City
14. Audia: tal em.--During the term of thjs ContraC1 and for a period or not Tess than three (~ ~e&JS aftet the
expiration Of ear1'ier t2nnTnr.:ion of tI1is Contract, Crtj shall have the right to audit ContractGt's Prcject--reTate4
IIt"Id War\:-refated writings and bus1ness records, as such tenns are d'ef;oed" in Cafifomra hio"ene-e Code Sections
250 and t 21]4 as amended", during the regular business hOOfS of Contractor. or, 'I CorotractQl' hal no sue""
'hours:. during the regular business: flours of City.
J5. ~ .Al agreements. aWOinune,;ts. approvals, a'Jt'lo,izatior,s. claims, demM<fs. Cr,a~e Ord'ers, co~..s,
designations:. notices, offers.. reqtJests and stat~ments given by either pa:r!y 10 the other $11a" be in writing and
shall be suffocientfy Qil,/~n and 5efVe-d upon tl'Ie atller 'party .r (1 ~ perso"an,; served', (21 sent '0\1' me U~·ted States
t'nal1. pos-t&ge prepaid", (3l.sent bv private !l(press c!eri ... .ery' ser.iice. Of j4.i in the caSl.! of a facsimiTe trariSmiuotl.,
l.sent to 1he: tefephone FAX number set forth below during r!:!gular business hours cf t!1e receiving party and
foilowed withi~ two (2) Days b.,. deti-.. ery of a hard copy of we materiaf sent by facsirrule transmission. in
tteeordarce with 11 t. (21 or .~ above Pe'sol1al service shall inc"kJde, lNithou1 filT':ltation. servk:e by delivery al1d
:$eNlce by facsimile tnlin~i$sion..
ro City City of Palo Mo
City C1erk
~O Hamilton A"en ue
p,O, BOIl: 10250
Palo Alto. CA 94303
'SECTION 00500-4 ot a
"-.~~,~-...... , •..•• " •• ,., ....... "...~"-------, -.. --:---,_. ___ -c"':'
"
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FORMAL CONTRACT
To COI1tr30ctof.
Cit) of Palo Alto
Oepartment or Comml.!I'l,jt'f SeNm
Pa,""s & Golf Oi!lision
2tiO Hamincn AoIenUI!
p ,0. eOl( HI250
Pat~ Alto, CA 94303
(415)-49~~
FA)(; (415J 496-M~_
AnN.:. OtIn I='iana, Project Maneger
Gichina la'llisc-epe Management _
1130 0 'BriM Oriye ____ _
Mer.1o Part CA 94025
A TIN: Jphn P Gachin a
SECTION 00500
16. Appropriation qfCi)' fun!!$. This Contract is subjec1 to :he fiscal prov'fsions of Mete tit. Section 12 of the Ch.r'tet
oflhe ~ of Pakl~. Arrtj charges hereunder for labor, servic:e-s, materials and equTpmenr may 8ccn;e only after
such eltPf'ndftlJres ha\,E 'bee" appro .... ed'in advance in ~riting it1 acc:ordance with applicable Laws. Thi$ Contrad.
shan tem1inafe without penalty {i} at the end" of any "fiscal year iM 1t1e e\lent that funds are not awro,prlated for fie
iJ'nowIng fiscal year, or (i) at any lime 'fI/iItIfrl a fiscal year ifl t"le e .... en! tf1at funds !!Ire o"ly appropr.ated fOf iii poItion
of the fiscaryear and funds rtJr this CQntrad are no Jonger all&il'ab:e TMfs See'OOn 16 sl'la'li control in ltIe event of
• eonnk:t witt! ilny other prolislor. of this CO!'l[Jact
11. ~_
I. 8aWee Oisdaimer. l"he parfires unders1a:'ld' and agre~ that Cit)' does not 'purport to be C<lnlriictofs baiJee,
and C~ Is, ttlerefore, not rfJ'SporlSlbfe for an):" damage to -:he personaf propertw' of Contractor.
II. Consent lr'VhenelJer n thfs CoI"'Jract ftle appfOva' Dr COf1sel1l or. partt is required, sucll Bpprovef or
cor,senl ~an be in wrn:ng aM s"'a~ t:e e:.o:e-cuted b~· a per.iOIl 'hailing ttl e express &uthomy to gran! suc"
approvaT or consent
c. GantT-offing Lew. ThE parties agree that this Centrad shan be g:overrn!d aOO construed by &00 i1
&CC'<Irdance WIth the lilws of It'le State of Cafifomia
ef. ()eftnilions" The definitions and terms se1 rorth In SE·c1km 1 of the Sta ndart:! OraW'loings end Speeffica~rl$
(1g~ of#1is Contrad are incorporated herein 'by reference.
8. Force MaJeure. Neither part)' shan bE-deemeeJ to be in default on eccoonl or ar'!~ delay Of fa~ure k:I perform
Is obngations under ft1is COf1lract wt1~ch directly result'S from al1 Act of God Of an ad Df. SlIpetior
"ovemm~nlat aLJlhonl)'.
1 Hudlngs. TtJe paragraph hea.c1ings ate nol a part of!t1is Confrac::f and $lIaO hSlle no ened. upon Ihe
CfTY 01 PAlO At TO: Comrrn ... niW s."dces forrr-.&T Contract (w:HAZMAT) 18/9S1 SEC!~~OO~SDf8
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o
fORMAL COIliTRACT SECTION 00500
I·
i
l
o.
p.
ctl rrstruction or if1terprelalion of iny ~art of [hts COr1tr~ct
Incorporafton of Documents. M o'ocuments consmutinQ tile COr1trad documents' descnbed in Section 3
hered o1nd an docume:1ts wt'lich may, from time 10 bITle. be referred to in an,.. c1u\)' execute-d .a~endment
~'to are by such reference lncorporaled in this Contract and sha~ be deemed to be part or ttl is Contract.
lrtegrafion.. T'hE Conbitd and any amerutments hereto between Ills-panes conslih..1e the en~e agreemeol
'between the parties <:o ... c.ernin~ lt1e Project and Wo;f(, and there are no oH'ler prior oraf or written
egreem{lnb betNeert '!he pa rties '!hat are not incorpora1ed in thrs Contract.
McxHcation of ~reement This Contrad shall not be mDdified or be binding upon !he parn-es, unless sucfI
modincafion Is agreed' to In wri"Jng ar1c ~ned by 1t1e parties
Pi"OVi5ion. A.'1f agreement. covenant. condition. clalJSe, Qual;rlCaUon. re-strictiol'., reservation., term 0( OthM
s5pJTatiol"lin Itle Cootract s~an 1efine or otherwise cor1lrol, estabf~h. Of ~mit troe perfOrmance required or
pE'rmil!ed ~ '10 be require-d of r)r permi!':ed b)" em~er party An provisions, whe1her covenants or concjit!ons,
s11an be deemed to be both CC'.'e~'1ints 3;;d candi'tfor.s
Resol.mcrl ContracfOof shan submit wtth its Bid a cop." or an)' corpor8t.e or paf111ership resolLJtioij Of oftler
wnling, ..t!ich authorizes any director. offK:e. or ofller employee or partner to act for or in behalf '$
Contractor or whic'h authorizes Conlrac1o-r to enter info thrs Con!rit,:;t
Severabiiily. f a court of competent juris~ctfon finds Of rules rhat a 1"1)' prov1Sion of Itlis Conlractis void Olf
~nenforce9bre. ttle provisions of !his Contract not so a!'fected shan remain in fuM farce an~ effect
$talus or Confractor. In the e I:"erdse of righls arid' Db~g afions under !his ConlTact. Contractor acts as an
ndependenl cootrac1or and ~ol as an a.Qent or employee or City, Contractor shan not be enfilJed 10 any
rights and benefits accorded' or accruing to the C~ Counci _rnemoers, ol'f,.;;.e~ or empt~yees ofQty, and'
Contractor expressTy waives any and all" claims to $OC~ rights and benefits.
Successors and Assigns, The pro'oisl-ons of lt1is Contrad st1a~ nure to lt1e be nefil of, aoo shan apply to and"
bind, ftle successors and as~gns oflt1e parUes.
rrne of the Essence_ Tme"5 of tie essence of this ConTrad and e a-:.'h of \ts pro'liisions. In 1t1e talCL:la5on
ofime herelJnder, the time n whict. an ad: is ID be performed sha~ be computed' by eillcTudirig the Irst Day
al'ld fncTUdir'l9 the last. Irlhe time in which an act is m be performed rartS on a Sa!uroa~, Sunday, or any
Day observed' as a legal hen-da,. by City, It,.:! time for performance shan be extended to !he follOlNing
Business Oa)'.
Venue. Tn tne event ltIat suit is bfougm by eitner party hereur:t:fer, the patties a:Y,oe that trial orslJdl action
shall be ves!fd excfusiv~r:r in Itle $!ate courts 01 C aTIfomTa in the Cou nty of Santa Clara n the City of San
Jose or irI !he lJnited Steles District Court for tMe North e rn OIStrict of Cafifomia in tI1e CfIy of San Jose,
RecoverJ of cosfs.. The prevaiTl'lg part)' in an)' etCton brolJ9h1 to en'orc~ It1 e terms of INs Cor,trad or arising
out of Ihis Contract rna)' re<::o .... er its reasoMbie costs., including reasonahle attorne)"s fees. i1curred or
i!xpe nded" ih con!'lection with such act-on ag ainst ttjC' non--preilaiTing party
EN VVITNESS VJHEREOF~ 1he parnes ~a,.,.e by their d'uiy appcinled represenlafilles executed 1his Contract
on 01 PALO ALTO: Communlly Sen":ces FOHral Contract (w,'HA.ZMAT'j \8!951 SeCTION OO5()O..fj ef 8
't Tm
fORMAL CONTRACT SECTION 00500
in G'le cfty'of PalO Mo. County of Santa Clara, State of Califomia on the date first stated' above,
ATTeST:
City Manager
0It&d0r of Community Service!
Oirector of A~mln.. $eNices
Managei~ Purchasing & COnlr2ct Adminis .
• '.PPRO'110 0 ,os TO FOR~
Sen'lor ""sst. Oty Af!omey
aT'!' Of PALO ALTO
8y:---------ns Mayor
CONTRACTOR: br:..b.t. 4vL~ /~
e" 1-£2.~
Name 1;;L :~ ek ;;
T;j1e~t:d/V~
T ION ~~ ~~2'O~-_c~raxpay!r . . o. -'L'-'T'---__ ~"'_'''''~_~
CITY Gf PAlO AlTO: Community Sef\lices FormOit Conl1<tct f"..vIHAZfv1.ATlIBf95-1 SECTION 00500-7 01 e
...
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fORMAL CONTRACT
ST"'T~ 01' ___ _
COUNTYOF_.
C£RTIFICAU Of ACKNOWlEDGMENT
(Civil Code § 1189)
On -,::===-=--:-_-::c=-=-===-.-' before me, _________ _
., and Joi-sa1d Cou"ty. perSO!"\aily appeired ~ ... __
· ... \.~ ... """; '.' , ...•
~-=-.....
SECTION 00500
• i nOla.ry pubric
:-"'''''=;--:::-_;:-::_-::;:-:-_~. personarty $(,nown to me (or p(Q .... ed tv me on the basis of satisfactor>j'
evidencel 10 be the persoo(s) w"ho~ f1arne(s) is/are subscribed to the withtn
instrume nt. ____ .
__ _ • and
acknowledged to me that he!she/the!i exeC1Jted the same in his/her/thei.r authorized c:a.padty(ies). and tha1
by llis}l1erl"the"ir sIgmHlXerS) on the instr .... ment the peisor.{s'. Of' the entity L.'POO behalf of which the
person[sl acted, executed" the mstrurr.ent-
WITNESS my "hand and -oHidaT sea~.
END Of SECTION
CITY of PAlO ALTO: (:omr":luni!y Services FQr.rt\al CO"IJac-t iw/HAZMATI ',BIgS I SECT ION 00500-$ 01 •
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FORMAL CONTRACT SECTION 00500
CONTRACT
U'ubr~ Work'
This Contract. cfated' __________ , is entered into by and betw£)en tlJe City of r"lo AI'bl •
• diartered ~ and I mUI".icipat COlpo,.i\tion of the State of Cal;fcmia i~City"). and' ZQOQM ""bO'ipc CQQ"ru:;;~ •
• $ wooQttQC¢iQ C"ContJ'actor"').
For and in consider&t}o('l of the C I) vena:1U, term 5, and comf;tions C'1:he provisions' of this Contract. City Ind
CcmtractOf ("the parties"', ''gree:
,. Imm. This" ContritCt:shan commence and' t.~ binding en the part,es on the DatI!! Gf E)(eClition of Jh;s Contract.
_"d IhaD expire on the clete cf recordation of the Notic", of Substantial Completion. or, • no such notice ts
C1l~ed' to be filed. on the elm tha1 fina!' payment >:s rr.~e t,ereu • .c!er, subject to the earlier termination of this
Co!"11:ract
2. Geoen! $coPt pt ProieC1 and Wgrk. ConWlctc( shatl fumlsh rabor, services, materiars and' equIpment in
eonn&ction with the conS'tr-,,)ct;ofl of the Project and complete the Worfr. in ~corO'ance with the covenants,
terms and" cordll;cos of ttis Contract to thE s~t;sfac:lon of City. The Pro;ect and Work is generany described
lIS fo:"lows:
Tttre of Pr~je-ct. {aMscaoc M=imen ,CoC I! ,.,0· 1'74_~
Base B'Hf: • S 19 4Sa
Add .&.hernate.s rrf anvl: $ NIA
Total a.d: 1----.11 ••• "'4,,""'8'--_____ _
3. comrict pgcwTU::pts. Tt1is Contract shall consist of the documents set lorth below. whic" .. re on file with the
eft)' Cler1i: aOO are hereby Tricor;xlra~ed ~ reference. For the purpo se s; of c:onstruin~, interpreting and resoTving
inconslstenc.ies betwee.:"l and" among the PfClo'is'iMS of th;s Cor;.tra<:t. these documents .r.d' t1'oe prc..nsQJ\$
there<lf ere set forth In the forlowil"<g (fescend'fng order of precedence.
iI. This COo1!ract.
b. Notice Im .. i!in~ Fonnal B~ds
c. F¥olect Specific.a-t~o..,s.
d'. Drawings,
1-. Change ~ders.
f. Bid'.
g. Svpplementar)' Cortd'itions.
tt. Generall Conditions.
i Standard Drawing-s and Specifications {19921.
j. t:erti!k:ate of Insurance, Performance Bond, l3"bOl' & Materials Waymentl Borld.
It. A.ffirrNIt"\ve "'=tic" Gu'ldeiiMs and Comp[iaru:t Re~ort..
t. Other SpeciffCatio(1s, Of ~art thereof. no! e)l;pres:!;ly incorporated in the Contract Specifications Of the
Standard Drawings and" Spe6fic!ltiCr1S 119921.
m.. An~ other document no, expressl" mentioned herein vvhich is l5sued tly Cf'ty Of errter§d into bv the
parties.
CITY 01 PALO ALTO: -Community Ser .... ices Formal COflt/act ;w.1-tAZMATj f8!95f' seCTION OOSQO.l of a
(t tl
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FORMAL CONTRACT SfCTION 00500
c.. (gmper1S4tjoQ, 1n eOr'1sidefitti:)r, of ContraClor's perlorm31'~Ce of j{$ obr.g~tiOo1S foereund8f". City shalt~.,. to
eo.:-.tractOl' the 21mouo;-rt, set fort". In Coouacto,'s ~d' in i!lc'Ccr\!ance 'hith iOhe PfO~I$icns of trois Contract.r.d upon
the receipt of wriUen invoices .,.,d an necessar,;, Sl·pporting documentation withJ"n the time set rOM in UlIl!!
Col"itJact Spedficatio!1S and W Stand3rd jjawir'!ilS and Specifications 11<)92'1. or, if no time is stated. within
thirty {301 Days c,.' the date of rece'Lpt of Connac1or"s ;nvclces
5. ~. Or, t)r before the Date of E)(!I;::ution. Contractor shar'l obtai;, ar=d' maintain the J'orfCies-of irlsurll"'C'
coverage described in v.e Notice In\liting Formal BIds on terms BInd conditions and .... alT1O\.lnts liS nlav be
reQIJired b'l tlle FUsk Manager. City shan not be obligated' N Ulle out insuf~nce on ContractorPs per$Onaf
PlDperty or ~ ~~ property of art'li pe-rsol'i perfofming \sober Cf s.eMces or suwlying materials or eqoipmem
o.tnd'er me Proj~ct. Contractor shall furnish City with the certificates of insurance and with originat
endorsements effecting co~'era",e rer'luFred un!!er this C.,r.tract on or befofe the Date of Execution. The
cert:ir~ates and endorsements for ~ech lrisurance par~y sf'1.,n be sigf1ed by II! person l1li110 j~ avtJ-.or!?:ed bV tha1
ir.surer \0 b'ind cO\lera~ in its behalf. Proof Df hS<.lrance shal'o be maiied t-o the PIDject Manager to the acSdr8:SS
!Wt forth in Section 15 of this COl1tract.
E. b::IemnjftCation, CantractOf &llrel!S tlj .D'o::ect, defend, indemnify and ~Id C.ty. its Council members, cffic8l's.
emp:oye-es, IlQentS and representati .... n harmless 1:'om and against ant( an~ al1 cla'rr,s. demands, liabllities,
losses. damages. costs, expenses. 11""$, p~naities, suits, Of judllments. a,isin\}, in whole or in part. difscdy eM'
~rectly. at ariy time from lliny injury to or death of persons or damage '!o property lIS I resvrt or ~ wi1!:M
&cts or the negilQef1t acts or cmlssions of Contractor. or wh;cn results from Contra-ctc/('s noncompriance-wi1.~
any taw ~espe...--tinll the condition. use, occupation Of sa'e-tY of Ihe Prol~ct site-, or any part thereof, 0( wtlich
arises from Contractor's failure to do ar'vthing requiJi!d unde. thls Contract or for dOing Bnvthlng wh~h
Contractor is reQU~reo' not to d'o under tl,is Cont;iict. ·or Ihhich arises f,-om condVC1 for whic1'1 af"1y taw may
irrpose strid liabifltY on Comrflictc( in the performiilnce of or ra;)ure-to perform the 'pfovisior-s of this Ccntract.
except as maV .. rise from the sole willful acts OJ negfHJ er1t -Itets or omissions of City or anW of its Council
members:, officers, empToyees, agents or repre~ntat;ves ThtS In~m..,:flcation s11arl e:dend to af1V itOO an
clairr-..s. demands.. or liens ma.d'e or fi~e.d b,. reason cf an.,. ,""ark performed b.,. Contractor under this Contract
at any time durin~ the term or this Contract. Of arising the(ea~tJ:::r.
Tet 1he e.<tef'll: Contractor will use hazardous materials in connection wit.~ the execution of its obligations \lOOer
this Contract. ContlCicto{ further expreS$1y agrees to protect. -ndemnlfy, hord harmless end defend City, its City
Councit members, officers am emplo,(!ies fram <Iild 3gainst an)l .. nlf an claims, demands. l'iabi11ties, 'losses,
datnage.;, costs, expenses, Jjefls. penaTties, su,ts, or jud'Qmer"1tS City may ir.cur. aris7ng, in whole or in part. in
cciY1eCtion with or as ill re5U~ of Contr;lc1.or"s wi1ifu1 acts Q{ nl!gii~ent acts or or.\Ossions undel" this Contract.
under me CO!'Ylpr'!!hensi·"e Envilonmental Respor:se, Co(!"\per"1sation arld liabHity Act (42 U.S.C. U9601~975,
1$ amended); the Resource Conservation and Re-cove-ry Act 142 U.S,C. § I 6901-6992k., itS iimem:f~d); the To:.:ic
Substances Conrrill Act (15 1J S C, § j260 t -269l, as amended'!; the Cerpente;--PresIey-Tanner Hazardous
Substance Accoun[ Act lHeal!h 8. Safety Code. § 125300-25395, itS amended1~ the Hazardous Waste C~ntrd
law l1{ealth 5. SafetY Code. ft251.,OO-25250.25, as amended); the Safe DrinkinQ'Water and Toxic Enforcement
Act ~ulth " Safety Code, § 125249.5-25249,13, as amend"Ed~,; the Uncfeq;jJround StOritll8 <:f Hauroous
Substances Act ,;Health & Safety Code, U2S2BO--25299,1. as amended;; or under an)' ather Iocat, state Of'
federililaw. statute or crdinance, Of at commonl;!w_
1. ASSJmmjgo of Risk Contr<K.-1:Ol agrees t.C vcIUf1t1!l{~Y assume an)o· ~nd' all risK of loss, dama~e. Ot"inlury 10 me
propert)' of Contractor whiCh ma.,. occur ln, 0 n. or .. be .. t the P.oje~ site itt a ny time a nd in an., MaMeri
exceptln!il such foss, iniury, or d'ama!:le as rna'll be caused oy the sale willfut act or neljll7genr: act or omissi"on
of City or an'll of its Council members. offfCers. employees. agents or represef'1tatives.
CITY 01 PALO At. TO: Communit..-Serv'ces FOfrl'1~i C0(1trac1 ('III !HAZMATJ 18,195) SECT ION 00500-:Z of 8
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FOI'IMAl CQNTRACT SECTION 00500
I. ~. The .ccaptar<:e of an'll payment or perfOIfl"'\a!"rC&, Of a"v part \...\e-re·o-i. 'Shal'! not o~rO"'l1 as I waiver
by City of its r1g"u.s urd$" this Contract. A ""aiUe1 till CitY of If'ly bleach of Ir'lY ,part or pro ... ision cf this
-ContraC"l. by Contractor shan not Dram1te is .. wai"'el or ccntirlUif\Q waive.r of My $\,LbseqUiUlt bfeach Or the
lame Of eny (lthe: provision. nOf sl'laP any c'.I~om or practice -..vhkh may .rise between the parties in the
~n of any part t)f orovlsion of this Co<ttract be. eQ(lst11J~ to .... iJi .... 1! or 10 lessen.lhe ngM of C~ to
i"$sI upon the perfonnanc& of COr'ltractPl'" iin 5tJict compliaroce with the eO'<lenants. terms and conditions of this
Contr.ct.
9. Cnroolinnr;e witt; h,tf$. C:H'ltr&ctOf st-.aR comply with a!!' Laws now in f';:In::e Dr which may here8~ter be in force
pertai.-irlg to !he Project and Woik and this Contract, with the requ1remel1t Qf an,. bond 'Y fire underwritlflo or
ot:her $fmitar bot:f; now (l( f'lereafte conSl:Med, with any discretiol1al")' ficense or permit issued' pur~lInt to any
Law (lr any ptibf.e I!~ency or officiar IS well IS with any provi~M of ;In recorded documents affecting the
Proiect site, insofar as 'OY are recr ... ired by reason of the use Of OCC1J9ancV of the Project site. 8i"'" with an laws
J)e.rtalning to nOOOlscrlmlnation and affirmative <tctIO(l in em~oyment aM halillrdOil$ matefiais.
1-0. ~ Ali .. condition prec:!!'6em to Ci.ty·S obr'gatior. to 'Pay compe{\sation 10 COI1!I'CtOf. and 01"1 Qf before. the
Date or becution. ContrKlor st1all fufi'lish 10 the Project M3r1a~er the 8or;d'S as required under she Notice
""" .... iting Formal Bid's.
, 1. . ryuXftgn1ariaOS jlnd WaWlntLeS. In the wpplv of an, mJteria!s and equ;pmenl and the I"$~ri"g of rabat and
servieu dunf)Q the cau's!!' and scope of the ProTect and WorX.. ContHtc10r re~rt'!sents ami waorral11$':
8. M'i materials and equipment which stoall be used during the Course and $Cope of me PU)lect and Wer\:;
snail be vested tn ConlrCK:lor;
1\. AnV f'T'!8~riaTs and equlpl""1'"loElllt whiC"P:! s/"'arf be used duri ...... the course and scope of the Profect and Work
:Shan be merchantabre and fit to be used for me particular purpose f-or w"tlic"h the materials are-ff-~uired;
c. Any tabor ar,d servkes rendered and ma1.erials and ecr .. lipme<"it \Jse-d or emptoye-d" d"\Jri~ the CO\.If5e and
scope of 1he Project and won.-. shall be fr~ cf de1'ects irl v.orkmai\ship f« • per.od or one (11 ve-ar .fter
\he racora&ticn cf \he N;)tk:e Df Substantial c.ompletion. 0(, if no syc.h n.otice is te~1red to be {;lei1.
on the 1f00te l'hat fina~ payment is m&de "hereunder;
d. Any manuf&cwrer'.s warranty obtOlined" by Contractor s1"1an be obtainf'd C1" s11ell t7e cfeemed obtained"
by COOtrttCIOf for and in behalf of Cit)'.
l!!. Anyrnormation svbmitted bv COr1trll(:tOf" prO\)( to the ,ward of CQntritct, Of" thereafter, upon request,
¥ .. rhether or not submitted vnder II cOr1tirtu;l1g obtigation b~ !he terms cf 1he: Contract 10 do so, is true
anc1 correct a!: the titTle such infDrmatio/'l is "$ubn1ittt'd or made availabre to !he City;.
f. CQrW"actor has r1(.jt ccrtuded. conspired. Of agreed, directly or indirectf)'. with Ir,v person in re~rc1 to.
the terms 1O'id eordrtions of COOtTac1ar"'s ald, except as mcr~ be permitted by '!ha Notica "Inviting Forrr.a!
Bids;
g. Contritctor has the power and' a'uthority to entlir into this Contract with CJty. mat the ind'h,..iduaT
executing "'is Com.r3ct is rj'Jty authorized to do so by appmpr[ate resolution, and that this Contract
shan be exe::uted, del;-,'ered and performed pursuant to the power and authority cQnferred" upon the
perSQn or persons authQrized to bind Contractor;
CITY -of PALO ALTO". Communi:: ... Ser .... ices For~ Contlact !wrHAZMAT) 18195-1 SECTION 00500-3 of 8
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FOlWAl CONTRACT SECTIOI'{ 00500
'h. Con.!Jactor has not made an ettempt to exe't undue 'inf1Ul:!nc-e with the PUfchlilsing MINgar or Prolect
P.f~ or eny ether person wh., P1as d'irectf,. contributed to City"s decision m .werd the contract 10
CCntfJctor.;
i. 'There Ill! no u.'"'fesol'vea claims Of t1iSp{JtfS between ContraC1or and C.1:, which woukf mater~ny ."ftCl
.(onlr.c1Of·S Ibility to perform under the-Contract;
j.. COI'TtI"actor NS fum1$hed and .".,'111 furnish troe and &cc.rrate S'!alements, recorr$$, reports. re~uons,
cl!!rtir~alion5, and othe!' ... ritten information as may bE requested of Contrector by Cjf,. from tirTHI to
ti~ d'uring I~ term of tf'",is Contract;
It. C()ntractor and .n~ pe:r'SOl'I performing tabor 8f1d service s undeJ lh1s FroJect .re duT)' licensed by the
State or C.afiromt& as required by California Business' Pfofessions Code Section 7028, IS amended; ,,'"
L Cor-tractor has fulTy C!!)(amined' and Inspected the ProleC1 site and has fun k.f1owTedge of ttle ptlvsie.l
conditions of the PrOjEct ~te
12. AssIgnment. TI-.is COfltI::tCt and 1tle ;erl"o,-marlCe require<! hereunder Is petscnitl to Contuc:tor, ar1d it shan n;)(
be assiltiled' by Contr .. ctor . .a.nY' attempted ass;Qnmertt v.an be null and \l0;d' .
13. Cliiim.s orcoQt!fJc1Q!. A116a;ms pertainin~ to e)(tril v:.'crk. ajd_:JOnar c~r~s. or dersys within ~ Contract
rune tw' other di.;ptrtes arTsinQ Out or the 'Contract stiall be submitted by Contractor to CI!"y in writing bV
.certified Oof regTste~c1 mail VIIr+.hin t~n 001 Da'15 afti!r the claim arose or with;., svch o!her time as may be
pennitted ~ required by 'law, and' sf\;;11 be descr~ in S>..JfflCiern detail t::l give adequate notice of the !lubsUnce
of ""e cTaim to City.
'U~ AYdin bw tny. ()ur'inQ Ihe term of this C'"fltract ar.d for a period of not less tliar. three I'll yurs.ftet the
expra(lOn Of" earfier termination cf tl'lis Co"tra<:t. Cit) .shan ha .. e the rig'f'lt to audi1 Contrac'OI'~S PlOjeet-fera~ed
~ Worft-reTated writings and busI<l2ss reccrds:, 85 5Uch terms are cefmed in California E'.Iidance Coda Sections
250 and l27., as amended, aurrng the regular busIness flours of Contractor, or, ~ Contractcw"has no sud~
l\ours, &11f'19 ltle teQl,.ll3f bu"Slf1.ess hours of City.
15. ~. AI ageernents, OiWCifntl"!lentS, approvars, authorizations. daims, 6emitnds. Chanoe Orders, eonsen.ts,
de§Qnat'<lns, notices. offers. reQUests and s:'".atements given b,. either pal't'sl10 the othe~ .shan be in writing and
~ be suff"lC\emll' given and seNed upon th6 other party I n l pelsonany served', t2l sent bv the United States
maR. postage Pfepaid. ~31 sel1l by p!"ivat'f! e)(press deliver., se~ice, CI" l4J:.n the case or;a facsirrule transmission.
I sent to h tefephone fAX rJUmber SE-t forth below during reQI.,rar business hours of the receiving party ard
Janowed' within two (21 Days by deth"ery of ill hard' copy of the materiaT sent bv facsimile trllonsmlssiQI'\. W1
accordance with t1l i2'l or (3; &beNe.. Personal seNice-sha~ include, with[)Ut lil'l'"0\atio1\. seT"Yic:e by delivery ltd
:seF\/ice b!W' facsir:"»le trsnsmissior\.
T. City City 0' Palo AAo
CqC(.ei1t.
250 HamiftDn Al,rel1ue
P0801102SQ
Palo Atto. CA 94303
CITY of PALO ALTO: COfT1fi\unrty Services Forrn,aj ConHact (w/HAZMAT) ,Bi9S)
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SECTIQf.j 00500-4 pi e
FORMAt CONTRACT
To Con!;"itctof":
Oty of Pa!o AJlo
Department of Cammunrty Services.
Pam & Go 11 D;visior.
250 Hamilton kienue
F .0. &. Hl250
Palo An~. CA 94303
('1SJ~96-~
FAA: (415) 496-=_
A TIN.: 00., P~rl9, Project Ma;-,ager
--..Z.Q.ngar Jorlns.Q:" COr1strucfioo
----1§~ea1o ... lart lane
----..S.!,li1nM~ CA. 940137
U2V 72Q-Q§Sl
FAA: C!MJ 12a-~ __
ZQngarJohn~
seCTION OO!K)()
15. .A.ooropriafion deny Funds, Tnis Contract is subject lO!hoe fiscal proVisions or Atticle II. Secfion 12 ofttle C1larter
of the cny of Palo Mo. kry cf\arges hereun::rer for labor. services, mater-ars. ancJ equipmEtrrt may 3CCJ1je Clnfy after
sud!: .expencfrtures ";1ve been approved in M'\'ance in W1'~n.9 in accorda~e with appltcabfe taws. This Contrad
"'..aD ferrrUr'la!e Wothout pena~ ro at 1t1e-.end of any fi$caf year in ltie e""ent that funds are rd &pprc~riated for !hit
IbIO'Mng 6sca' year, Of (i) • any time within a flSCall'eaJ kl [he event lhat funds are onry appropriiited for • portion
offle 1ise.,1 )eaf and' fumfs for tr'lis Centr&ct are no lortger 3\iai1'<!Ibfe This Se...'"1ion 16 shan contro! In !tie event of
II conffic;.t with any ottJer provtsion of !t,rs Contract.
•. Bailee Discla-lITIef. The pa~ undema nel a no agree ttl"" City ~oe$ not SlUfPOr1 to be Contract.of'"s. balee,
and ely is, therefore, nO: re-sporlSibfe for any ~a m age to the personal prope~ of Conuador.
b. C<lnsent VVhenever in this C<lntrad the appro .... al or consent or IS party s required. such apprO'ra: or
con'&el'\t s'ha~ be in 'Mi'\ing an6 sha";l bE ex&c\/;ed by a p6'rson hevin9 '\TIe upress aun,ontyto grant suclt
C!!pprovaf or consent
c. Controlling Law. The paroes agree that 1flis Contract sna!T be gO'llemed' anc: conslr'o.ied by iind ~
acooro.af'lce.,.~ the La'HS of the Stati! Gf Caiifomia
d.. Oefinfr:ons. The defini!k:lns a:1d terms set forth in Section' or the Stand'ard [)""a'Wings and Specit'.c:.afioos
(1992l of1tli's Contract are incorporated herein by reference.
•• Force Majeure. NeiIhe:' paf1¥ shan be deeroc--d '10 be h deraul on account of 9:1'0)' cfeT;1y 01 fat!UT!' to ,peffonn
irs obrrgalions und'er rhis Contract whiCh cfjr~cflJ' resl.'ns hom an Act or God' Of an ad: or a superior
governmentaT a ... 1horfty.
l Headings. The par::;graph f1eadin!ils are not a part of Ihfs Contract and sllan have no erred upo~!tIe
CITY of PAlO Ai. TO: Communit'l Services Formal Contr,"~ (· ... ,'1-I.AZMAT J f8/951 SE CT ION OOSOO-5 Df a
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fORMAL CO!VTMCT SECTION 00500
c'OnstructiCin or 'iI1terpretaUon of any pa rt or Itlis Contract.
g. Incorporation of Documents. AIr docume~ts constituting tie Contract dOCl.!ments descnbed In Se-ctirJa 3
lIereot' and ,,0 d"ocumefi!'S which may, fP"om time to (jm~. be referred 10 ~ an~ c1ul,. executP.d' amendment
"'eretc· are ~ such referel"lCe irn.."'Orporated in U"lis COfll1 act a.'l(! s1:an be d"eemed Ie be part or this Contract
Il. ~n. ThS Contract and a!1)' amertdmenlS l'1ereto be-M'een It',e parties-cor.stirute-file e nfire agreement
be!'oMJen Ihe parues concemjrog tt"!e Project and Wont, aoo Itlere are no other prior Ofat Otr wrftten
agreements bet\l\lee n roe part}es It1 at are not incorporated in C"11'S Contract.
l Modjncaficrt of Agreerr.errl This Cantri3C1 shari no( be modrr.ed' or be "binding upon the par1ies. u:nTess sudI
mod"d'!ca!ior;-IS ~greed ru ~ wrifing a:'lC signee;! b,. the ,partes.
J-P'rO\tision. ArPi agreement. co ... enant, conditio". clause, qua!ificaMn. res!nctian, reselYation..lerm or other
stipur3tlofl1n :he Contract sha~ define Of ofl':erwise controt, establish. 0( limit the performance required or
peml!l:ed or b be ;equr..-d of Of PElmitted by eiti1er perty. AIl pro'lfsions, whefiler covenants 0( eonditiorl5~
s!"ia~ be deemet! to be both cOlieflants ar'ld cOr1cfitiOrts
t. Resolufon. t::on!radol sha~ submit ... ittl its Bid a copy of an~ corporate or partne~hip resof",1ion Of oOler
writing. v"hfcl\ aotflonzes any direc1Of". off)Cer Of other emplo~·ee 01" partner to acf for or In bella!f of
Contractor or whk!1 authorize'S ContraC'lo< to enter lr,to lt1is CO~ltract
t. SeverabNty .• a court of cc:mpe1ent ]urlsd'ctlon finds Of nJ1es tt,at any pro'ision of Ihis Conhct is ri'! Of
I.:nenforce::rbJe, the provisions of i1l1S Contr~ nat so affec1ed shan remain iri h.1ft ror:ce B nd etfect
m. -Status of Co~tractor. II! the exercise 0( ngr"1ls anI:! obIig i3{jons uflc:ler rt1is Contract, Contntc1or i!tCts as an
inde-pendent contractor and not as an a.geru or emproyee of Cit;. Contractor sharf not: be e:"ltrned Ie any
roQhi:s and benefits. a<:.corded or accrJjng 10 the Cfiy Council members. off..::er'S or empfoyees 0( ~ aM
C<lnfraCfor ellpressly 'h .... r-JSS an,. and an claims to sue}; rights aOO benefits.
IlL Su.:ces:sors and Assigns. The provisions of ~is Contrad shaTI nure to the beoEtIit of. a m:r shae apply Ie and
bind. the successors and as~g(1s or lt1e parties
CI. TIo'nE' or ... e Essence. iUTle:is orthe essence of ttl)s Contrad and each of its prOIw~ons. In the cakulation
of (me f1ereunder. the ti~ i'i 'M"iicf.! an act is 10 be performed shall be C<lmputed by exclud""mg 1he first Day
and including lf1e Tast I\' the time h which an act is to be performed faris on iI Satuf~ay, Sunday. or any
Day o"bseNed" as a legal "ho~dilY b~ City, ttle time for performal1ce s~lan be extended to rt.e f-Jfi<:r..Wlg;
SU'Sfnesso..,..
~. Venae. fn Itle event ltIaf sun is b"Jugt>1 ~ ~tt.er party hereuflder, the parne--s agree rhat biar or such a<::fi:)n
shan bEl vested" exclvsNely -n tne stale courts of Ca iifomia in the Courlty of Sa nb Cra~a in the cq of Sa.'1
Jose or in Ihe Unl"ed Stales District Court for Itle N'Jrfhem Drstrki of Car;romi:a Tn &1e Cit)' pi" San Jose.
q. .Reccvery or COS!s. Tr.e prevatrlng part}! in arYf' aooj txought to enforce the terms ofttlis. Conll'acl 04" arising
out of thFs Con!racl may recover ~ reasonable CO'S.ts, ihdlJding reasonable attome:{a fees, \'\curred or
expended n conn~fl wittl suc~ action agaiMt; the nor.-prellamng party.
IN \."JTTh!ESS VVHEREOF, ti1e parnes 'have b)' rl"reir duty appo~nled representatIves exeMed this Contract
COY of PAlO A.L TO: Community Servfces FOlmar Conlract lw!H.AZMA l) 18r95+ S1:CTiON 00500-6 01 8
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FDRMAL CONTRACT
QTY OF PAl.O ALTO
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Trt,,-<Jwn SY
T .. ~.yt" 0, N. 2'/-:-l~==-.-<2:.;5:2..<'2~'~",--"S'l<2547
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FORMAL CONTRACT
STATE OF---,-__ ~
CERTIFICA IE Of ACKNOINI.EOOMENT
!CC,~ Coo. I 1189)
COUNTY OF" ________ ,
• before me,
seCTION 00500
~ • notary pubric On~~~~---~---~ ~ aM f« sai-d County, pers:.naliy appeared
_~_--,,--,-_--;-__ ;-__ " p.ersonan.,-':kC"nC"o-w-:nC-:,o:--:m::-'~IC"o<--=Cpro."ed to me on the basis (If satisfactory
evidence} to fl4: the person{s) who~ name(s' islare $ubscribec1 10 the within
instru me nt., ___ _
;-cc-~--:. and ~cknowredged 10' me thOlt t'1efshelthev eltscuted the---same in nisfherftheir authorized capacit"yfiesJ .. and t~at
by his/her/their $~9natl.lre(s) on the instrument the personrs). Of the entity upon behalf of which the
person{sl acted, e)(ecuted the instrument.
WITNESS my "and and offJcia1 seaT.
EM> Of SECTION
CITY 01 PALO AlTO': Communi:y Services formal Contract (iN,'HAZMAT) i8195' SfCTION 00500-8 of I
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