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Home My WebLink About0318.095" , -~, . , .. -.----.' . City of Palo Alto City l\-lanager's Report • TO: HONORABLE CITY COUNCIL FROM: CITY MANAGER DEPARTMEl'<"f: PL~lNG AGENDA DATE: JUDe 26, 1995 CMR,]18:IIS SUBJECt: C.ltrallS Program Supplement Agreement Regaroiug tbe Page MiIII1'outbiII Intersection Impro,-ement Project (CIP No, (9073) REOIJEST The a11ached Progrnm Supplement Agreement wi1h the State of C<ilifornia covers financial reimbursement of project specific c:onditioos related to construction of the Page MiM'ootbilllnrer.;ection Improvement Project (1993-94 Cil' No. 19073). Major funding for !his project is being prO'Vided by federal funds, which are administered by CaltraDs on behalf of the federal government. The Program Supplement Agreement serves as a mecllanism whereby the State formally agrees to provide project funding. The purpose of this report is to request Cooncil approval of the Program Supplement Agreement. RECOMMENDATIONS Staff recommends that Council adopt the attached resolution approving the Program Supplement Agreement between the City of Palo Alto and Caltrans. POLICY IMPLICATIONS The recommendalioo of this report is CVDSistent with existing C<>mprebensive Plan Transportatioo Policy 8, Program 17: Make operational and intersection improvements to ease Iraffic!low on major streets. Improvement of the Page MilliFoothill intersection was endorsed by the City Council in 1989, as part of the C~ Land Use and Transportation Study. EXECUTIVE SUMMARY For the las! three years, Palo Alto has pm-sued federal thnds to develop a project to make imjlcovemenls II! the interseetion of Page Mill and Foothill Expressways. Federal funding has been approved for the project, and !he project was included in the 1993-94 Cfi'_ Pop! .0 -,'---, •• '_f'- o Since tbls project involves the use of federal furuls, Palo Al10 is requ ked to follow procedures and s!andards esIabIished by the federal government. and administered, 00 its bel:aIt; by CaItr.ms. These iocIude fe\\ew and approval of the design and constructioo of 1he project. selec60n of coosuhants and contractors, and Council adoption of a resolution approving • Program Supplelll¢lll Agreement ProgJam Supplemeut Agreements are used by Caltrans 10 cover financial reimbursement and conditions that are specific to the pr oject. The agreement s..erves as a supplement to a Local Agency Stale ~ment for Federal Aid entered inlo between the City and the SIare 00 April 4, 1978. While the current Supplement Agreement covers reimt.ursement for boIh the design and COIl3truction pbases. Palo Alto will oot be able to seek reimbursement for the design portioa When the funding app!icatioo fur this project was originally submitted, 10 the Metropo'.itan Transpcxtation Commission (MrC) fur evaIuatioo fur Ihe use of federal furuls, this project scored weD, but did not make the cut-<:>lf for inclusioo in the 1994 Transportation Improvement Program (TIP) thai was subsequently approved by the stale and federal ageucies. Howev&. it was ranked as the second highest back-up project in Ibe nine county Bay Area. Accocdingly. staff recommended to Council a strategy 10 use 1 ()() perr-enl Ioca1 furuls (Stanford Research Park Traffic Impact Fees) to fimd the design pOOion, so Iha! the project could be advanced to a stale of readiness that would qualify it for insertioo into the 1994 TIP. if some oIher project(s} were removed. Subsequently. as part of the 1994 TIP Amendment No. I. the state and federal agencies approved the deletion of some projects and !be inclusion of Palo Alto's Page MiMoolhil1 Intersectioo Improvement Project. Since we had proceeded with !be design without :federalfsta!e prioc approval, as we bad advised the City Cooncil earlier, t1ua portion of the work is no( eligible for reimbursement The construction work is. however. eligtble for reimbursement up to specified limits. FISCAL IMPACT Funds for this project were budgeted in the 1993-94 CIP. Approval of this Program Supppletnellt Agreement will allow the City to be reimbursed by federal furuls up to 885 pen;enI of!be aclual construction cost. fou IoIaI reimbursement ofS7IS,865. Originally, 5792.000 in federal ftmds was avaJlable b-this project. The decision 10 proceed with design work OIl this project without fe&eravstate prior approval. however, resulted in that portion of the work ($76,315) not being eligtble for federal reimbursement. Stanford Research Park Traffic Impact Fees were used fur the design work. CMIl:.lll;9S Pap 2 aI') -;------. ~--~.--:---'~ -----~---:--. -------_ . . . '. , .. ;'~" I , • • . -" ... >:.c"'_:Y'~ ~::~ .-' , ~ "-..... "' • < The 1993-94 budget kt-Ihis project roosisteJ of S800,OOO in fe&ral funds and S200,OOO in local Traffic Itnpat:l fees roc a toW of $1,000,000. Based 011 $715,865 in federu reimbursetnen(, it is anticipated that $284,135 in TnJffic Impact fee funding is required 10 complete !he proje.:t ENVIRONMENTAL ASSESSMENT Adoption of the Program Supplement Agreemellt does not COIlStitute a jX"oject for pmposes of the California Environmental Quality Act; therefore, no environmental assessment is needed at this time. AlTACUMOOS I. Resolution autOOrizingexecutioo or the Program Suppleroellt Agreement 2. Progtam Supplement Agreement Prq>areJ By: J..shok Aggarwal, City Traffic Engineer Deparonent Head Review: City Manager Approval: !fumdxLL/4 KENNEm R. SCHREIBER Direct<J< of Planning ;md Community Environment $tMJnA'tl\ .c~ H' BERNARDM. STR~ Assistant City Manager . ' ."-. RESOLUTION NO, IUiSOUJTION OF THB ccm;cIL OF Tho CIT'! OF P1>.LO ALTO ADOPTING AND AtlTHORIZING EXECtrrION OF PROGRAM SUPPLEMO;NT NO, 006 TO THE AGRBEMENT BETWEEN THE CITY OF PALO ALTO AND CALTRANS FOR FEDERAL-AID PllWBCTS. I!ElA'noo TO = PllOPOSED PAGE KILL- FOOTHILL D/TBRSEC'l'ro!< IMPROVEMENT PROJECT WHEREAS, the City of Palo Alto and the California Department of Transportation ("'Cal trans'" t have entered into an agreement entitled "'Local Agen~y-State Agreement ~cr Federal-Aid Projects,." No. 04..-510.0.. da.ted J,.pril 10.. 1918 (the "'Mast.er Agreement'" i: and ~. the Master Agreement sets forth the general terms and conditions under which all federal aid projects shall be performed,. but provides ~~t terms and conditions for each specific federal aid project sball be set out in a ·Supplemeiltal Loo::al Agency-State Agreement.... also referred to as a ·program supplement..---which is adopted by the City and approved by Calt-rans; and - WHEREAS, the City has re~Jeeted federal funds to finance preliminary engineering. constru'Ct.iOD engineering and construction for the proposed Page M111·F~hill IntersectIon Improvement project (the ·project·J~ which requires the City Council to adopt a program supplement (NO. O'06} for the project; and WHEREAS..-the City Council desires that necessary work be done rela~ive to the project, and to adopt Program Supplemeut No. 006. NOW~ THEREFORE..-the C~Jncil of the City of Palo Alto does RBSOLVB as follows: SECTION 1. The City COuncil bereby adopts Program Supplement No. 006 to the Master Agreement between the City and 'Caltrans, and authorizes the ~yor to execute said Program Supplement for aDd on behalf of the City of Palo ~to. SECTION 2. Adoption-of t.he Program. Supplement dc-es not. constitute a project for purposes of the California Environmental ~ality Act ("'CEQA"'). However, the proposed Page ~11-F~hil1 1 '. J-~_ •• -. ~--;c ,c I.ntersection Improvement project is. considered a project under CEQA; and a. necessary environmental assessment document will be prepared prlor to approval of any construction. I~OOUCI!D AND FASSED: AYSS: ROSS: ABSKN'l': ABS'l'ENTIONS: ATTEST: Ci.tcy Clerk APPRi:JvEo AS TO FORM: Senior Asst. City Attorney AFP~OVED: Mayor City Manager Director of AdministratIve Services Director of Planning and Conmunity Environment Chief Transportation Official ----------:;.---- , " i'.ROGIIAM Sl1i'PLEMElIT lE\ 006 ~ . to ~ LOCAL AGENCY-STATZ AGREEMENT FOR FEDERAL-AID PROJECTS NO. C4-5100 December 1, 1~9' 04-SCL-O-PA STPL-5100 (002) 04-069664 • ----------------- This Program Supplement is hereby i.ncorporat.ed :into the Local Agency-State Agreement for Federa.l Aid 'f/hich .... as E:l·tere-d into between the Local 1-.gency and the State en 04/10}78 and is s~bject to all ~he terms and conditions ,~ thereof. This Program Supplement is adopted in accordance with Paragraph 2 of Article II of tee afore~entioned ¥4ster Agreement under authority of Resolution No. ~ approv~d by the L~al Agency on (See copy attached~_ The ~al Agency further stipulates tbat as a condition to payment of funds qbligated to this project .. it accepts and ..... ill comply with the covenants or ~rnarks setforth on the following pa~=s. p~ '1'ERMI!fl:, PAGE MILL RD @ FOOTHI1·L EXPRBss",.r.~y , • -------- 'l'YPB OF WORX; INTERSECTION n..-.pROVEJ'o'I"..D!"T PROJECT CLASSIFICATION Olt ~!!ASE{SI OF WORK [Xl Preliminary EngiileeriDg [.J Rignt-of-Way [J {Xl construction Engineering [I] Ccnstru~tioo LENGTH: 0_1 (MILE!Sl Estimated Costl Federal Funds Mctching F"..:.nds ---------------- Local ! OTHER I 102012 $ 0 $ OTHER o SS46121~3C C:ITY OF PALO ALTO -------------------------- By _____________ _ Date Attest. Title Accounti1l9 offi"el/111VJ11 ~terJ .!t.i.t:ut . .,. STATE OF CALIFORNcrA Department of Transportat.ion By------DEPUTY DISTRICT DIRECTOR OF TR~SPORTATION~ DISTRICT 4 Date D:a:..::t:e-='=;).=·~[=·=9-::tf,==-~$~~7;9~2 0 0 0 . 00 :1l1.30. 61.11'. !U 7'20CO. co Page 1 of 2 -~--... ~--. - " c·" .,. C4-SCL-O-PA STPL-Sl00 (002) SFECIAL COVENA..'IlTS OR ~E.~ .. Rj(S 1. ".11 maintenance .. involving the pi".ysical condition and the ... -operation of the impt"ovements .. referred to in Article VI MAINTENANCE of the aforementioned ¥~ster Agreement will be performed by the Local Agency at regular intervals or as required for effici~nt operation of the completed improvements .. , • " , 2. 3. The Local Agency will ad ..... ertise, award .. and administer this project and will obtain the State's cvncurren~e prior to eitber award or rejection of the contra:t. The Local Aget:l,cy agrees tbe payr.ent of Federal funds ...-ill be limited to the amoUJ'"lts appe-oved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2)jDetail Estimate, or its -.nodification (?R-2A) or the FNJ(-76 1 and accepts any increases in Lcocal Agency Fur~ds as SOO"w'Il on the Finance or Bid Letter or its modificat ien as prepared b)" tbe Division of L~al Streets and Roads. ,,~ In executing this Progralil Supple::Jen-tal Agreement .. Local Agency hereby reaffirms the "Nondiscrimination Assurances' contained in the aforementioned Master Agreement for Federal-Aid Program. s. Whenever the local agency uses a consultant on a cost plus basis$ the local agen~y is re~~ired to submit a post audit report cover ing the allowability c,f cost payments for each individual consul tant or sub-contractor incurring over $25,000 on the project. The audit report. must state the applicable cost principles utili zed by the auditor in deteT1:rlining allowable costs as referenced in CFR 49 1 part: 18 .. So.lbpart C -22 .. Allowable Costs. "'- Page 2 of 2 '.