HomeMy WebLinkAbout0267.095•
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20-24
City of Palo Alto
City Manager's Report
TO: HONORABLE CITY COUNCIL
FROM: CIT\" MANAGER DEPARTMENT: CommuniI)' Sorvkes
AGENDA DATE: 11JNE 19,1995 CMR: 267:9S
SUBJECT: Ag'efmenl, for Recreation ProgralllJ and tbe Use of Palo Alto
U.ified School District F.cilitia
REQUEST
This report re<jueslS thai Council appro,'e cootracls for recreation programs tI>.at are revenue
JlfCducing and generate I profit for lbe City. Programs e<>nlinue 10 expand as participa1i<>n
increases. Aithough staff coolin .... 10 inv-...stiga!e the marl;et in the Mid-Peninsula area, staff
is \IIllI" .. arc of olber persons or groups willi the .pecialized skills and koowledge 10 provide
these specilk ser'Jice1;. Approval is also requested for the .. .-"mo.\ Palo Alto. Unified School
Districl ~.AnIct for use of schoo! facilities 10 conduct recreation progJams.
BECOMML"o"DA TIONS
Staff ... ..commend. Iba: C<>UIICiI approve a.'ld authorize the Mayor 10 execute the attached
agreements 10 provide ~n".iJ<odllCi.~g recreation programs Oil a cootrnCt-basis, and for
the use of Palo Aho Unified School District facilities for certain recreation programs.
POLICY iMPLICATIONS
This report does no! represent any change 10 existing City policies.
EXECUTIVE SUMMARY
Th~ Recreation Division utIlizes many cootra<olors who provide • vsriety of service. and
pr<lgWllS for the comm1lIlity. Fees for these programs are reviewed and approved by the
City Council. Shoald regislralions w. any of these programs Can short of the minimwn
required eorotIlnem, the activity will. be canceled. Any fee collected for caru:e1ed activities
will be returned 10 registrants. with DO paymenl to the contractor. Contracts that "''1uire
Council approval are flSled below:
I. Art David -S35,OOO -Penl"sul. Sports OffJCials Association
.The Peninsul SportS Offidals Association is the only adult sportS officials association
available for !be Palo Allo area.
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o
Art David schedules a111he wnpire. and officials for the adull baskethaD and softban
leagues IhaI play year-round. T earn Jegistrotion rees GOver the costs of the offICials ond
umpires. Duri1l8the year. 171 IeamS retliner 10 play in City leagues. Annual revenues
to the Cily in this program exceed $65,000.
Z, lolta Whitlincer • 535,000 ·1.1>11 Wbillioger Tenni,
John Wbildlnger Tennis is the only CODIIac'lOr available tholoffers the s~ .. "ld teaGhing
awroaclt desired by our customers.
JoIm Whitlinger Tennis provides instruoIon for tennis classes conducted thronghout the
year. The cstimaIed annual number c-r class registran!5 is 300. Annual r.""lIue. 10 the
City in this program exceed $40,000.
3, Neil Berquist· 537,000· Gymnaslics West
Gymnastics Wesl is thc onIy.'tDdoc ... oo,.iII bring mstruclOn 10 Ciry facilities 10 !each
the classes.
Nci\ Berquist provides instrud"n for gymnastics and relaTed dasse. COOdUC1ed during
the year. This program has grown in recent years. Program participants "'" expected
10 exceed is{; during 1995-%. Annual re-·enues 10 1M City are antkipaled 10 .xceed
$45,000.
~ Skybawks Sporn .-\cademy • 596,000
~ provides and compmsates instructors fOr • wriely of Sports Camp' conducted
during the 5UJtJ<Jl..-. Skyhawks Sprots Academy was cl>oses because <>f!he wide scope
0( offerings 0( specialty camp'. quality 0( services they prO\ide: as wen as the positive
responses rn:eived from the public for their past perfonnaTlCe. No odIer contraclor
offers the mnge 0( offerings provided by Skybawlcs Sports Academy. This program bas
grown tremendously in !h. past two years. Program participants are expected 10 exceed
?OO duri."!g 1995-%. Annual revenues in excess of$II5,OOO are anticipated.
S. Palo Alto Uai!ied School Distrkl -SZ5,1 00 -FocmliH Rental
This agreement provides for !he City's rental of DisIrict f'a..'11ities to conduct Cily
=reatioo programs. The Recreatioo Di-.ision uses Pal" Ah" Unified Scbool. District
facilities year-round b programs !haJ include youth and adult sports. gym programs ond
spcciaI classe5. This agreemetll includes rental ofGunn, J. L Slanf<>rd and Jordan Swim
pools b: summer programs, and gymnasiwns at GUM, J. L. Stanford, Jordan and Pal"
.. .he for youth II1d adult sports. Pal" Alto Unifi<:d School District i; Ihe only source for
these facilities.
f'B010f}
"$CAL IMPACT
Approval of Chis =ncoda!ion wilIlIUlboriu 1he sppropriation of1he funds for Recreation
~ Contracts. FWldinS for 1he contrac15 is included in the proposed 1995-96 bw.Iget.
ENVIRONMENTAL ASSESSMENT
A6opIioo oflhe aIIacIled COCIfaoIs is oct subject 10 1he California Environmental QuaIiIy Ac!
(CEQA) under Sectic>n lS06J(b} (l) of1he CEQA Guidelines.
Prepared by: Daniel 8. Williams, Dire<:lor of Recreation
Opea Space and Sciences
Department Head Remw:c-~k~-• PAUL THILTGEN
Dire~1or olCooununily SeJvices
Cily Manager Approval:
~267:9S p"", J of)
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AGREEMENT No. ____ ---'
• CONTRACTOR SI-WJ. ~ OR ~ ll1E ro...L.OfII'f4G ~e se:~ .. 1CES ~ -.A T'E1'llALS SP£CIfIEO ~ EXHlBIl ___ _
ATrAC:tEOlo£RETOo¥I)~T'ED~l'(tl1ISRf;1ER9ICt: Sche4:l1e a!ld provide tlmpires alu! officlals for
City of E&lo ALto, .Rec:reaUOllo softball ana basll:e.tball leagues. Contractor ebell ens'U,re that
~lr •• regi,ter at their ezpense vitb the Amat.~r Softball As&~~ whicb shall proviae the ump
ire. with liability in8uranc.~ and vitb the Paclmaola Sport a Qftficial. Assn. Cootractoc'.
8cb&dul. ~f officials and umpIre ••• 1gnmaDt shall be subject to prior approval by the City
an4 .~11 be rpvided t~ th. CitJ two ve~. prlcr to ••• i;nmentl. Contractor shall eneure
that officials ~omply with c~rent Peninsula Sporta Officials Assn by-laws.
• EXHJDITS 1'HE FCUCWIoIG ATIJ.C;HEto E1JC8ITS HERBY "'* tu.OE PNUOFTJ-nSAGRE..CJrIENT:
-A-Peninsula spotts Officials AseD. by-laws .~. leninaala Sports Official. Assn letter p~ ·c· ~~rd Corp. Certificate bt In •• -~.oc. -D-Accra Corp. ~~rtific2te cn ms.-umpires
• TERMS '!HE SER'Ir"!CES ~ 1IM.TEF1W..S M49-Elll.MlEA THIS ~ SHAW. ~ 0f'<I July 1~~'~'<-________ __
MC) 8tW.L.1e COMPt..£m) as:oAE _-='"=""'ec...::3,,O .. ,--:;19"'*""'-____ _
• COMPENSAOON FOA'!HEFU.L~OFrHISAGRE6:lEHT; Tor umpiru e.nd c-ffic:i.!ls 6cbed'Dled. and B CJJYSHAU. .. .It.'r'~ pcovide~ by Coo-tractor .. contractct shall ~e compensated '11.50-20.50
. per game~ ~r each umpire provided I as set forth in the PSQA by-laws.
Coo-tractor 81:1a11 bill Cit]' every t;~ wee1::s ano:! shall be solely re
n ~SHAU PAYCftV: spotlosible fCir: cotttpeneating the umpires and officials. Contractcr
un~r.taoa. and agvees that l la the event progr~ .revenges are affected by a City Co~=il
-d.clared emergency .. compensatlon o,f Contractor l61:!all be adjusted accClrdiogly.
• PAYMENT RECORO tcEPARN£H1 ""' ........ ..,.,
• CITY A<X:OUNT truUBER:
rm~~
8.lll-
00JECl
3107 I PAO..'E<T _________ f'HASE_.., I DClUAR AMOI..If.o" : _______ -1~$li..OOO==_=======j
• GENERAL TERMS AND CONDITIONS AAE iNCtUDE1l ON "'nJ Sloes OF tHIS OOC"""NT.
TH~ AGRE9IEIrIT SHAlt IECOIrr![ EFFECTM UPG" FrS AP?~OI/AL AloID ffiQ,rrlDlriI BY em. III ~ITNESS Tl1EREOF. THf PiRTa H"'w'E EXE<:UTED THIS
.\GMBIIBCT THE OAY.1OlTH. AND YE.tR F1RS-T WRrmJ ABO\'[
IGta UIIafII. COHTRAcrQfl oI!IretS :oln:dtmroitf, d!fend' ar<I hIi.d IWmlKl; CITV,IIs <Jfl'iCM., Igent$, IrIlI«J'1pkJyees Irnm an)' art(! all deMa1ldl;, claims (If iabol~ II
I.1J Mtu1.1tIducirt wmrrgfullJedJ. calISed' by or atisirJlj all!: (II CCMlVI:iCR'$ ts atfiuf!;", ~en;S v 'i7'.Pl~' '*Qf'illmf .. ""ts.,. t:ro .. ·~, Q"I' omissions, 0'" Mlri1lf
~ .. COOl!ud:b"~ hlh~Slrdllwi~::r.c:c.Inw:TOR III !It!pe~rma~~'l/'h~lm!Jl.Per1a.'""I!; ttlis IQrH~!lfC~OR.
EI11fIE w I. This ~ and h:)mm mI.~p!). til 1M rnrGC ntrrr[ ~r!SE!rII t'le ~lir! 'lIlrJ!emeF1! ~een HIe ~1ies. Wi'U1 rfSpad Ie !he plJlt,'tav
vcf s:III eI h 1QIJipmerC. malerl.m iii IiUPIlfies or Pf.YINnI: b ~ wTllCIl mao.: !It !he s.Ll!Jjed: cfllh'~ .;:(ln1r1.ct AJlj.'iricr agreert"ol!!TB. npres.entations, ~eml!rrIs,
~1Iid"~~;OtifIirWfIlt!nv!5~rseded"!li!reby
• PROJECT IlAN.AGER AHO~1J1%:fORc:m
PWIIE 'l'oaa OSborne~&~/I~
Re~tlon/Stera Cent~r
".0. BOX *0250
• arYOF
.PALO AL lO, CA g(3()3
T~ (41H 329-23<4:3
CONTRACTOR J 11 ~.:
6Y ...!.;:.~.~ __ .. _'))~~:.J-
TITLE Urnpire-iD-cble!
SOC!A!.. 5eCLmlTY
<l'" i.R.S ~R _~9~3~-~'~n~5~.w'w2~.'_ ___________ _
€I) 0 AGREEMENT C
trt THIS AGREEMENT WoDfAND EN1UEO INTO ~ 1'Mf _ DA'/ Of ______ "_ {~~~~~~~:l
IN .,.,..,......".. CIT( ole PN..O I'.L'O ... ~. ~ lO .. erN. """ ~(11 JQM f. Whlt"1i.r1ger _. ~ ___________________ _
No. ___ --'
~ 260 .. edge Il~d • ~ r!enlo Plrle ~ 940 2 5. /PHONEl 1?5-5E4S
~ ~ 10M CONTRACT~. III CQN3JDeAAl'1Oh; D' 'tHEI~ ¥~ ~ PE PAAf)fS tERElC -'GflRAS I'OlLOWS
• CONTRACTOR SHAU. PROV1OE OR: FlJANISHTHE. FOUOW1NCii SP'ECIFiE:l SE/'NICCS ~ MA1VJALS S,""EC1F1£O IN £XHtBIT
ATtACt6)~ Ne:!HCOFV"Cf\ATee~"" 8'1 tHIS ~e::
P~ov1de ~6Dnl. In~t~~~tor. for tenn!s elas_ea, Terrific riny !~nni. and Junior te~~e
.umme~ tennis campa for fouths. CI •• sea to be .cheduled by ~it1 during year a~d miDimum
foe cla5 ••• to be &; max~om 8. Cl.8~e5 vi~ 3 or Ie •• will be cban9e4 to [ocr o~e-hcur
c~s'~Br t~l.r clalsea will bE .lx bo~r. of le •• ons. C~tr.ctor .~d City will I~re all IC
promotIonal efforts. ~e ~ity must ep~ovo III materi.ls petor to a!strib~t!oc.Pee tc raoqe
.. frOID $)0-$50 .for leuO%le .. and $110-$190 for Junior League Ifummer camp.
• EXHIBITS tHE.Fa.l.OWING oU"'...,.tO<ED E»I6I'i5 I-ERESY ARE: WADE PAA'I ~ THIS AGREEJrEWT:
ID.tr~ctor. to Obt&iD current ~egetiv. ~a certificates"
• COMPENSA'TiOH, ~1Mf.F\.U.~OFTH'S~:
~$iW. PA"f ~fOFI:
P,,?r adult aM YCI,lU claues, ~ll.OO per r~gist;..tat.io.r'l. For 'te.z::dfic 'I'itt~ Tt!r.nh $22.00 per fJf~~~~ior L2aqoe cam~, coctr4ctoc to receive $100 per reg1$tratioQ~ and for
" mid seaSQc J~~or League $55.QO per re9istration.
• PI. Y1AENT RECORD """Aft"""" USE """' ..... DE)
• CITY ACCOUNT NUMBER:
I~~ I~
• GSNERM. TERMS AND CONOITIONS ARE ,..CUJDED ON atm. SlD6 Of'"",1S DOCl.JMONT
lRS AGMfIIIfNT SHA.LE. MeOW: UfECT!VE U?ON ITS APPROV"l AM) (XECUTIClJl BY QJl" 1& WITKESS rHEREOf. THE PARll[S HAVE EXE~IJTED TH'JS
AGREEMea DE OAY~ MONTH., AMl 'I!E.t.A fiRST WRrTmI ABOVE.
IICU MRaf3I... QJNTRACTOR IIIIrta III Tnc1emntf1, ~anci h<."id ~ CITY,lt5 of!l~rs ~ents. anI! ~:rom <111)' anI! ar tlema,ItS, claims tJr r~i~ l:I
anr nltUrw, irr\:bf1O(l wn.ar-ul'1I ~ !);I~ II)' «.iliSing aLII of COKTRA •• '"TOP.'s' Is emcm", lRt!11:$"« !mpl(l)ft$" ~rrslem acts, er?'QIs., II( (lmISllIOnS. 0.-wi!lfuf
~. ~ b ~ !ht.1N: ~!!net ~~ 00 C1lMfR.t,CiCR in ~ pe.rf~ til ~~ m ~~~ tt\ti, agfee.(!"$!. fly t:Qf!ffilJOOR..
EifTIIIE~. ThIs 3ijillernen! jI!lI! the "rTn5 nil' gmtl1ii~ retlresl!f11 the !ntra agn!el'l1erll be!ween !he ~ .i!h ~ac::: III l:1e !,urc1\a.S!
.and's$e rJl tie IIQIlfPrntlll. IN'Itr1ills • $tIJlpUe !:If paymerJI b Si!!rviCes ~idl ~ bE ~t sLltlp: II tilts ttlrr'.JiCt ~ PIlar IQr~mtllb. ~f5I!m.af<'lI1S, ~ .. I!ment!.
~;WI4~~tr.lOl'''Tr-"U'I.m 'l4J'i~1'!eTlbrt.
• PROJECT MANAGER AN[) REPRESeNTATTVE ~ CIT'l
..... ___ A·~F~;~d~e~"'-'r~'~q~·~·~·~!L ____ -'-________ _
~reat'!i~on~ ________________ ___
P.O. ~ lOi25C
PALO AL ro, CA!J43O:!!
i~ (415)329-2568
CONT~ / '" BY r. 4?/dj7 ____ --"
~~ Director _~ ___________________ _
6OCMI. SEC""" 01'1 jR.5. NW9EJI ___ '~44-"'3Q02?~-1J 6639~J ____________ _
• 1NV0ICtNG sam ..u.IM'OICES TO 1H!: err'{, -'TTN: p~; ~
APPROVALS: ~ FOFI SIGWon..FE5 ,t,CCQAPING l'C ,",UMB£RS tN APPAOVIIlIK}IQ;S ~0Wl
.\.
To:
Front:
o
Request for Sole Source
Memorandum
Pwrc1ulsing & CDnfTad MmjnisfT.tio.
Mr. kit fiaskillS, Mz""ger
C"nmnmily Services: Rb;r",titm, Ope!! Space & 5cieras
AWl'" Y4gmnaj, Coordi""I'" of kcr",tion Programs
...
Sole Source Request Fcc the Purchase 0(: Sp.dil11n,.,.,. a.. ... of Pol, AI!.? R=e"w.
Requesled Suppller/Ve.'\dor-. John Whj!linger
Address: 260 P.edge Road, /V.enJo P..-,,-ell 94025
Contact: }o1i~ Whitling" Phone: (415) 725-5648
PEID.: 003100 Cost Est: $35,DOO.00
IUSTlFlCA nON:
The Iol1owing sol .. source ju.stifinoon has been written acco«:!ing 10 the
Purchaslng Manual's Procedure PA-1SS;,;su<'<i 12/94c. As. mlnimum
justifications should include:
Oetalled description olwfly lhis meet~ sole SOU1":'e aitei'.a. see PA-l58 (purd-.a§...I'g
M3nuan
The.mons faken by the deparonenVdivisiorl to seMO fur !he prod'l.Kt O'C 5e:l"VlcE' and
what will be done Ie ensure .competiti"Jt! pricing.
J...ny reports (veIbru Of' wriHenl prepa .. '\."d by the ch:parttr.enVdivlsion during the research
for available prodU(.1s/:sen"ice$.
bpected Iengt'h 0( cont.acl
Last date a proposal ()(' bid WiI:J received.
John Whitlinger PToviJIes and c'""p"'-<ates in.<!Tlictors for r"","is classes CD1ldvct,d
tl~ri1lg the'l",r. This is the only contraclor troal1able tl1at offers 11-", size ,mI teaching
apprl!<Kh desired by our ",stamers. The estimated PTogrom p>rlidpanfs rue apeded to
exceed 800 during 1995-96. Whitling",. Tennis was clwsellio I6>ch the Tennis classes
iuring the '95-'96 fisal! year becaus< of their areas of aperlc<e, clientele t1Jey have built
through us, as weQ as the positive responses we have received from the public for their
ptI5t per/ont""". The City of Pal. Alto Recr""lw. continually "",1:5 .nd accepts
propools for new Special In!eresl CL>ss<s ond j1l5!nlctor •.
Oepartmenl Approval:
Requesting Division Head/Superv'..sor ~ E . '--'-.k<-4 __ Date: "/1) l'i r
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Da"': __ _
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F'~ .... CoIWoOW'"~ ,.t"."
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........ .... 10>2. COMPANIES AFFORDING COVERAGE
l>OaI 000-0000
tlnn_ 8bt: .. PJofmi,,~ Tennis ,. ... odatTo~ Inc.
!SH Iri..-pd DrlYe
~bt rx n04Z
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CERTIrICATE EAt BE RELIF,D ~PO' aBLY ]F TaE DESCRIPTIO. OF
EPI7IOIS .TfAC&~E.T ~EFERRED to iEP.EJI Is ATTACHED gE~ETO.
CH, or '''0 Aft. Plrks • iRlKI'Nfioa D~
Att.-: ~r~ medln .. 11
8800 IoGlfr.hrJehf' AQ'"
Art. <:A 14303
QF THf ",SOVE [)ES(;AIB.::-o F>Ot..JCIES BE C:"NCE.LEO SE:f-OAE
P~T£ TH!;iREOI', THS: ISS\.m"OG C~".NY WU ENDE'-'lfo;!
_,L __ ",,0'" YS WI=tlTTE"4 NOnce 1'0 TI£ CEIIITFlCA n: HCUl£;:! NAME:O
Bur F,6,Ll,J:4E 10 MAl. SUCH NOTlC£ StiALL t.(PD6E NO ",--.-r..,~.
OF" ANY K.NO UPON TIE COfIp.A,r-f'/'.ITS AGEI\.''l'S Ofl
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GA 1012.
~ ___ ~------------__ --------------------l ~Mn B
~ St.ta Pro'~ T......u AuOO1.uo .. 1M.
'U •... r.p.n DriW
~-------------------------.------~
fiGulloa .:rx. ~
!J!llte~ St4.tes Professional !<t~!l1. '.'SiOCla..tlOIl~ ~~!ltHHS of tbl! 81:;.1te~ Stat'f.s
._lonal TeA,la a.so~latlO~ {Certlfleo , pe~~l~~) and SPQasoreo
a-••• ber reae'!DQ ••• l.ta~t. of th. VSftA .embers.
A Ie.~.rs are I.I~red fQr General Llablltt. vlt~ re~ar~ to plailDQ.
mq or olf1clatlDQ 1. TeD.!. or ~peratlnq a te~31. ball .acalne for
tlclaq or te~chlDg. CertIficate Bolder 1. a. ~~~ltloaal r£$!re~.
".--------::
CfRTlFICATlON of NONDISCRIMINATION SfCTlON 410
JoM Whltr.,,¢,
Cedificidioo of Nondi"rimjn;otjoo: As suppliers of good. Of' services to tnt: Cky of Palo Alto.
the firm and individuats &steel be!ow crut.ifies the-t t."'ew-do fh>t ~scrjminat\!~"' empToyment with
fegards :0 aQe4 nce, coror~ religion, sex, nc;t1ol1 ... 1 origin. an.cestry~ disabi!ity. Ot' se)(u~f
.PI'eft:rer:;ce; that NV are in C()m'pliar~c~ with all Feder,af. Stilte and iocaf dlrectives and
executn:1 orders regarding nond'iscrimi.'1atian in empToyment.: and that thet agree to
d&monstr.1e positively end SI\19res.sively the prln.;:tple 01 equal OPPC"rtunity m employme"L
1.0 To establis.h or observE: employment pofid~s whrch affirmativer,. prom01e
opportunities. tOt" minority persons at att job levels,
2.0 To comrnunic;a.te thrs policy 10 an persons concemed, indud'tng all emp~oyees~
ouuide recruiting services, especian)/ those servtng minority comrr.un;tie5 .. a:"1d
to the minOC'"ity commlJnities iIot large.
3.0 To uke affirmative action steps t~ hire miro.ity e'l1pfoyees within the
organiz-ation.
4.0 To be k..nowlecfge8b!e ·of tl1e loc~l, state, and federal laws and regl..ofiitions
-concerning 2ffirmatI ..... e action poflCles anC! provide op.port!Jntties fOf" employees.
Firm: :::]O\f,J jJM 'Tl_j.'-'~ (Ii!: -TffI.---.N=f"'-S _____ ~D ... A"_I!Jf"_-_=s:7'I'-',',..,'/'-'~"'J'---
-/ I
Titl. ~ Officer Signing: f[/VN,J <:.04c11
Signa,ur. 4--[r '1:YJ 'cI-4 / ----"
flease include aOny additional infcrmat;on available regarding eQlJai opportunity employment
programs now in etfe<:t within your company.
END OF SECTION
SECTJClN 410-2
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AGREEMENT No. __ ~
~ FER:AAED 1O.-.s CONTRACTORi-IN CClNSJDERAilClN OFTHWIIroIt/Tti ..... ::C'->'e~ tHE nRTlE51-!EAE"10 -'GAU AS FOllOWS.
• OONTRACTOft SHA!...lf"lllCNlt-'E OF! F\.AoItSH"n£ FOli.O'M"-G ~iE' SERIflCES NOOfiI. Mt\~ ~~ .. EXffi!!oIT ____ _
AnAQ1ED HEAETOANJ ~TEtI H£Rs~ BY 'MS F'EFE~:
Provida i~.tructor. for Gymn •• ties i Ball S~t.~ an~ CAtching on cle8&e. fea~ round. Cla~$e
to-run hi eeea.1on. from 5 vee.le. to 10 weeks dcrl~9' various periods of the fea.r~ Jiliaaum. ~ ma11mUma to Tin']'. Feu to pa.rticip.!.C.ts shall .l'lUlge fr:llll $JC" to $"1'0 aollan. &Dd: \rl!1
include a flO .~rcbarge.per r.gi8tr.tion~ Pees paid to Contractor ~ll n~ iDcl~de tb. $10
. I\lt:'cbal:ge~ See 5Che4u. below fo~ fee. to be paid to Co.l'I.~actQ.r.. 'M5 ,Polo14 to CGtiou.ctoE"
after $10 surcbar98 i. a~ucted~ will b~ O~ • '0. basis of ~~rticlyant fee~ pai~.
• EXHlBfTS tHE J!OL!.OWlNO ATTACHED EXNIBmi tE.AO!Y ME IiACE PAATOFtHS~:
All in8tr'Ycto-t'. to bave valid: .nega-t:.1_ve tuhercolol!lis certificates.
• TERMS 1lcE.SEJMc:ES"'"-lD'OA IU.TeUALS ~ lNleI tH1S ~ ~ ~JICe QIrri _J"""l!!!.e!Ll,-,-, -,1,,9,,9,,5~ ____ _
N«J StW.1 BE QJI"Fl£TEO Ik~ ,tilDe 3D 1996
• COMPENSATION FORt>SFLti~OI''''S~ oJ>.
DCfT"\lS«AU.P~Y~ J'a'j{W ~ ~[iia~iiei~~ For f&ll~ willter~
8~ill9 pe.rioo:!ll .. Contractor to receive $ 4;.)C per ct.ild per elass, Poe I!!UlNIler claSl$ef.. o GCN'TRACTOR$I-WJ.. .. A'~!actor to uceive $(.20 per cbild.
• GENERAL TERMS ANO CONOITIONS ME INClUD£O ON eont SIDES 01' -""S DOC"",,""_
tHiS ~111 SI'W.L BfCOMf ffFECTI'IE UPO. ITS f.PffIOVA1. AND EXECUTfOl IV (In. II W:nK~S Yl-Iffifor, TtE FARTIES H'-ve EXECUTm tHIS
AGREaf3CT M ~ ... ¥. MOtml, AYJ VEAR FIRST MUITE. ABOVE.
IQIJI MRMlBI. COOTRACTOII: oIglftS m iImITIr1~ ~aM!Iokf t.armless CITY. itS atfars., 4Q!!:I!S,...,~ trn;l~ ~11 ~ an~ all deman:S$.. elaims II' 1imRf¥ 01
any natu ...... 1flI:!141flg 1I'fQr1gfU1 ~ ~ by ..-Ofisfng oUl _ COKTRACT~ '5. liz: oJfice<'s', ~. IJJ vnpr~· ~T'-w-ent acts. Imlrs., ..-IImiS$lOM, (If wiJlflof
~ .. ~ me \ltd me law mpooes Slid rr;abw!y 00 COtI:'1"RACTOA 11 r..e p!!~orlTWlCE-O!" faRu~ 'ID perfc-'TTl INs iIQ~ by c:mITRACfOlt
BTW AIiREEIIEIIO. This agreemen: and !tot W!1T15 jmd gm¢jfjc£r;; an ~!m'lIrx.b.mI:I! ~1lSf!1I: ~ antirE iQ-rM!f!.,!JI'! betwHn: h parties ... 1m ~pm I:c ~ purchast:
1I1"o1J sa of '!he equipmtnt. 1NtertaI. III SUppl1fS ~ p~mMI. fOr ieNices wt1idJ <nii' bt 1!1! sut'1!d It !:his ~ootr.id. AI ,prJ iI{T'H:r>6nIs, 1'!!Ilres.P~~~'u. sta!~I'Tlt.'l!5.,
~ arolfu~ wfJe'the! oral' III Wfi:ten aIt SIJ~ heJ1ity.
• PROJECT MANAGER"", ... FIE..."".,. FOP. "''''
NoW'E AVideh !6ghmal ------
nn.E .~~e~r'_ ___ . ________________ _
SOCIAL SECL!RJTY OFIIJ'l.S. "''''..lM8EA s.i=l...1..2_3-5.!.",6~ ____ • ______ _
• 1NV00CING SEND AU. INVOtCES TO THE CITY. "TTN. PAOJECT WAW.G£R
APPROVALS: ~ F~ 51(i"""-TU;U;S ACCO=ID1NG l-O Nl.!'IoffiEAS ~ APPAO\I"l. BOXES ~
To:
From:
o
~uest for Sole Sour~
Memorandum
Podclulsi'g 6' Conlr.ct Adminislralim
Mr. k>I Hoskir.5, MJzMger
ORIGIN.4L
Q",,,,,,,,,iry $errJic.'>c Ra:rt:Jlffml, Opel< Spau & S";ern:es
A"'.4OI Yaghmlzi. C"",/liMier oj kcreJ2ffm1 Programs
Requested Supplier/Vendor. Gymnaslics West
Addreos: 121 /led SIred Redwood City, CA 94063
Contact: Nie! Baquisf Phone: (415) 364-0933
PffiD I: 005247 Cost Est" $37,000.00
JUSTIFICATION:
The following sole source justificatiOn has be->J1 written accordi."g Ie the
Purchasing Manual's Procedure PA·l58 issued 12/94. As. minImum
justifications should include:
Detu1ed description ~ whylhis meets:;vle SCUT~ critaia, see PA-l5.8 Cpurc:hasmg
Manual)
The.act50ns taka by the department/divisiCt1 to sea...a tor the product or service and
w'hirl ~'D. be &')ne' I) enst..ll'f: competitive pricing.
Any reports (ve\'!)al O!" written) pf"l!'P"lred by the department/division d'~g tbe resean:b
fur available produtlS/5e1'\'kes..
l'.xpe<1ed ""'~ of rontr""'-
CymllZlics WI!St provides.nIl compensates ins!nlcfors for GymUlStics, Boll Sports,.nIl
Gitching 0. dolSSlS amducted turing the YeaT.t varimls Cammu."!1 Centen; ,. 1'.1.
All" They are the only """dOl' wIw wl1J br.ng irs,"","!ors 10 ir"r sites 10 !e>Jch the classes.
This progrlml has grOWl! in rtctr.l YW5. Program porticip"nts are ':fpected to exceed
8IJfJ 4uri"8 1995-96. Gymnastics West was cllOSe7l 10 r"",' the gymrrJJslics classes
iuring the '9.5-'96 fisclll)/etlT bee""", of their knowledge o. the fopies, areas of expertise,
cfie>llere L~ have built throiJgh us, as weD as the positive respunses .. '" have received
from the pubtic for their post perfOf'mtl"CI!, TIu! City of PIl!O Alto Ra,'1'e,ltion cOl!HnunJ'l-J seoo ,nil QCcepts proposar. fer new Specit>lln!eresl Cl= anll instruc!ors.
ORlGINAL
Deportmenf App<oval;
~!lI\g Dhision He'd/Su:::7~ ~Date: 'f1,J Ix<
Approval of Depattmenl HeW Dafe:.
l'urchu!ng Approvals:
a....,... KftrtJ-________________________ ,Date: ____ _
~!:!;"_flh.fh.4~
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Ul ..... 1t1tHt, ....... cu.'J ca HOIa
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STATE ® ®
P.O. SO)( 801, SAN FRANClSCO,CA 94101-oeo7
COIoUIaNIJAnOH'
1l1li. u",,"c. FUND
...,~ . :; .
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MUD PIJUI t~ll:' tEIITE.
)100 AIDDLlFIEll ROAI
PALl)" ~LT:t CA 3~30'
PO.JCV ~ '1041411' -14
CE~T1FICATE EXPiRES: '1'1-11-"
'T'hIa Is. 10 cW1lf)' 1hIIl ... 'hfte iuued • did Wcn.n c.OttIP~tiQn lr\$IJr.-w:.c pC[ic, irt .. form ~=IIt(1 b)' 1he
CaIlfOl"r\i.t NlI~ ~ to 1he ftrlP10yflT fI6'led be.'fOofII rOt Ihe pe1iqo Pel i¢ r.cf.a-c
1m eriHcata of ~.-.c ... f'aQt ... ~r.c;:. po1'icy .... d ~$. !'<at .... ~ flxtend or lit¥ thtt tOil ..... flQ(ded
by Ita poGciM blAld ..... h Notw.~tJndiI'Ig .." r.quitrmerot. term, t7 eonditiDl"l of "1' cor:lTac1: or oC!ler document
witb ,~ to WWdI en cllf1irICN of iMlsarc.t IO\aIj be ;S5~ OC mr{ pcrtair<., 1hI. irttI.T..,..:; • .t1ercStKI tty tn.r
pcfidn ~ fter.tn," SlAI1cacl: tc 011: h tarrns. ''l<c!LI!Iiorn: .II'1d conditions of s,)Ch policiils..
PPLDYEJ:'J l.$"'J:LITT \.IlIIi: . ",000,000.00 pelt ocaJIUUJ.cf:.
'"
~Y""ASTIC ~ST. (~C
11\ BHCH ST
REOWOOD CITY (A g.06}
~IC "liES'T .. 'lMt:.
o
CERTIFICATION 01 NONOISCRlMINATION S€CTION410
G\lmnastie. West
CcdfIGIIJk)n pf NMdj"Kjimto,tion; ~ 3uppr'iers of goods 04' ser ... kes to the Crty of Pato Mo,
IIle &m and ~vidua!s Ust!d bekiw certifies t!'lat the,. do f'}ot discritnir'!ate-in e.mproVment wit"
regards t~ 'ge, raCe, coJot .. !eligion~ se.it~ natiol'1aT origin. an.cestr)'. disability, .or uxt.aI
Ptil'er,nce; "'''at they lIe in compr.an-ce with at! f.ede:ral, State end focal dirtC1jyes and
i!x,fcutive Q(ders fllgardlng ncr.diseriminatioo In emptc),ment: and that thEt 2Igree to
demonstra1e positively and aggresslvety the prjncipTe of equal opportunity in employment.
The Bidder al1tees specifical'ly:
1.0 1-0 establish or observe emp!oymen:l poricies which affirmati .... ely promore
.opportunities fat mlnOfily persons at an lob reve1s.
2.<0 To c.lJmmunt~ate t.his parley to ail persons concerned, :induding all ~mplo't'ees.
outside r.ec:rufting services. eS£lec;aMy those $e~ing mi~orit'! commi.m;tfes. and
to t!\e minOfity commu.nities at large.
3.0 To ta'J(.:e affifmativ<! actIo'\"', step'S to hire m1nority emp1o'lees within the
orga nC r8tion4
4.0 Ta. be knowledgeable of ths kM:ilT, state. and federat iaws and tegurations
concem~ng affirmati .... 1! actien poftcies and pr~ ... ide cpponl.lr,l!ies (.0( emp1oyees.
Firm: G<;)hA VJe...S -t . -=E.cs!to /15
T.'e of Ollie"" Slgr,;"lj' 0 W ~
Sig",,'ure ~ ~
f1ease inc1t.ode anv additiona~ infl)l'matlon avai1abi~ ngarding eql ... al opportunit)l em~fcymer.t
programs now in effect within your ccmpa"y.
END OF SEC1lON
crrv -Of PALO At.. T~ Non-ClSCflmin360n t6l94)
.---'.
•
~ ~.
~ ® AGREEMENT -8 No. -----' ~ {OA,. '0"' £Jm'ED 8V THS AGREBtENl MADe AND ENTE~ NTO ON THE c.-.v OF ________ ,t_ By CITY P''''''''CI-V.SING
II'¥ AHDeETWWaTHE CfN' Of PJo.LOAl.."'fO~JW'i!;JI~~'TO,'5 ~r,,-.'«:;
(trWAI:J N til:yh4wks 6porU Acat:!'IUIY • l2l __ =_
~SSi ,.,2, Jca tIS;' • lCn't) SooJ;,ane.. WA ;2lPJ 2920a ~(Z06! 643-78£ bJ"';<'~O~;-";~
tE~ RfFiRAED 1O,t,S CONTAACTOAl IN CONSJOERATIOIII Of ~ WUT\JAl CCl'.t'fi'oWolfs, tHE rl.<U$ MtI!£lO J.GRH AS FOU.OW'S'
• CONTR.ACTOR SHA.u. PROVIOE OR FURNISH tHE: P.:ll..L0WINS SPfCIAfC SE"V1CE5 ~ .... TERW..S sPEClf'lEO'" ~ ____ •
"n/fr!GiEItEllEro~~"m~Nif~1HtS~ S'.ltyha.wk. Sports Academy to instruct youth sports
campet b&5~al1, basketball, 50ccer and mi~i ~.wk. (f~r p~ •• chocler&'a Contractor agree. to
cOQP1J vita aliCit1 polieies. CODtra~tor ,ball p%~1~e all ~eces2ary equipment. Contr6ctor
to .bare pramotional ~ffort. Yith the CIty. !be City mast approve all ~~liclty prior t~
dr.trlbgticD. City to proces. all ~e~lstratioft at Loci. Stera Community Ce~ter.
• EXHIBITS lH£.rot.LC1MJG "'TTJGHEO E:OiEITS ~ ARE ... ..oe PAA'! Clf" TH~~:
Certificate Qf • negatIve taberc~o~ilS test from all 1n8tr~ctors.
In.prance C.rtLf1c.~e naming tbe City .aditlonally insure~ fo: $l$QOO~~OO.OO
• TERMs !HE $ER\'a.5 ~ w..TERW,$ P~:.HlEP. nus 4GF'IEE"";NT $HAll ~ ON ~ .jl"'''~''''-----
~ SHAU.IBE COMP'LET'E~ aa=oAE SeV-e:Ciber 30, 1~95 .
• COMPENSATION RJR"M Fv;J..~.~.OF rHtSAGAEEJoIEJoiT.
{! ctr'ISH.W..P"''fO'JHTRAC~ TUition fpr each c:anp (5occer, bAseba.ll,. "h.!lsketba.ll .. m:i.rd taw!(} is
'95.00. After a toIG.CO surcharge 1. deducted per p-art.icipa.at per camp, Skyhaiiks Sports Ar:adelllY o C(INTl'iN;1OfISHo\LL.PAYCtrt: ill to roeceive $63.01) per participant • .and t,':Ie City of PdQ Alto to
receive $22.00 per participant.
d
• GENERAL TERMS AND CONDITIONS ARE NelUDED ON BOrM..,.. OF THIS DOCUMENT.
THIS ,t,CliUEMElfl SXALL BECOIIE E!'FEL-rl~ UM 115 APPR;)\It.l .tHO EXECttTjOlii S'.-UTY. It W~:iS iHlREOF, THE PAATIES HAVE 0EC!JlED THjS
~ Tht OAt, MDfImt. AftD YUiI F1RST WRITlDI ABOV(
.... ~ ~~ ilijrM!i III i1*mi'fy. 1Ic:fe;'Id'.and!wld ~.um~ em. rts ~ agIlnl5. anlfil1l.lll~ r.om any IInC"ill! 6emLn"S, ~rair1't ~ !ia~I~ rI r.r IB!\I!t, ~ wroogIi.II death, eausae! by Ct arisirJQ. o~ _ COJ.'TP.ACTQR·S. its ol'f"~I"5', .-m;' or 1IffiQ1~' ~~nt ... ~ errors.. or amr5SiO'lS.,. w.;rJfuI
~,II CCIfodi.d tr.r 'WrIicII1tII! lht ~poses strid rlO!bl~!II!-CQIffll",(lfI ~!!a: pe~'N,'ICII !J'"!aJ~rt; to perform II\i5 lIgr'el!mt'lil: by CCi~
amRE ASfIfDIEKT. Ths ~ an¢ Iht: :wfjf. ¥!."' mml1im 00 %ht: rI!'ye"it tleiJQf ~~!he eil1J1I! agrumerl! !le:wetr, ~ j02riie:s wttn ~et::I!tJ tc 91Ir:NH
mI sale "I\e. ~ mrteria!l er SUllpfia 1:1" Pl'imf''(\! for sef\'icts. ",t\rC"h ~ !It !M. 'WtJjiCt rI. this ~rlr'tact.. All ,((or .agree.rr<f.t\lS... l!p~emat!al\&. ~ma,
~m1~wfMkorar~wrir'8':~~~ tltrtlly
• PROJECT MANAGER AND .F>:EJ>fICSf)ITATM: ~ C,W
IIiWE Avide1a Yagbmal
J.ecre&ti.on
.,..... ---------~---
f.o. &OJ: ~0i2'5U
PAlO A1,1O, CA 9<303
TMphGna '415) 329-2S68
• CITY OF PALO
To:
From:
Re<r~est f"" Sole Source
Memorandum
P-.uc1ulsi'g 6' ConlTact ,A.dmi"L<lTatio.
Mr. u. Haskins, Mil"'ger
ORIGINAL
Com71ui1'1i1:y Ser'triCes: RtcrNfWn, Open S;-4l.:C & Sdmo:es
Auideh Y"i"""'~ C"""4i1lAl.. ... of leer",:;'" PT:>gr.ms
Requested Supplia-IV enOOr: SkyhllU'G Sports Ac/JiJemy
Addres.s: P.O.BorI 8529 Spokllr.e, WA. 992{)8
Contact. D<roe Bel<> I'ho<.e: (31)()) 804· 35()9
pa[) I, 026864 Cost Est" $%,DOO.00
J1.lSTlFlCA nON:
The following sole source justification has been written =rdi.~g 10 fr,e
Purchasing Ma."uar. Procedure PA-15Jllssued 12/94. As. m]ni1r.um
justifications 5l"IouId include:
DeWled' cSescr'iptiun oi wby lhis I:I"Ieets soTe s....'"'UJ1:e crileia, see PA-l::.s (purc'a¢lg
Mat'.ual)
The actions ta\en by the department/diviSion "to Starch lOt the prod'lKt Dr servlI.."'e and
whili will be dene liD ensure competi ti ... e prit.'ing_
Any Tepor.s (veroat Of' writt.en) prerill"'E"d by t1;.e departrnent/di'llisicn dl!ring the resea,'''cA
for available prodt:JCIs/~.ces.
Skylutwls Sports A.::/JiJemy prooi4es ""d C07'lpe'lSilles insf,.clcrs for Basketball, &seball,
Soccer, Mini}>.awks 5por.s O:mps c0n4ucW duri"g :he summa_The estimafed progm"
porticijxlnfs or. expec!ed la fXaed 700 tiuri"s the "'Ill"''' 0{ 1995. Skyhaw/:.s Sporfs
AauIRmy was C~.JJSaI 10 40 Che 5pGTts a.ml''' <1" ring ('Ii! summer of 1995 bee""", of !/vir
wide sci!pe if offt:rings of specialty Cilmps, qul2lily of services they prilllik, cErnUk thEJ
Iuzvt built tJJro-..gh us, OS well as t~L p<JSllive TI!SpO"-<ts ""'~"""" r<C<ived from Che P"b[;';
for iw past perJonntma· "flo .. City of ParD ,AJw Recreation conli~ually s«ks.mll accepts
propoa1s for ne--o SpeciJd Inf<ns: C1Ps.<ts.n4 insfrucr"".
Department Approvol:
Requesting Diw;.,,, Head/Supervise< ~"":r €. -w........... Date: ,fir.] (';S"
~'---~-;---;------
D.le: ___ _
•
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. . --~ .. -
INSURANCE REQUlIlEM." S -lon;! Form CitY of PlIo ~ SECTION 65O!1l
"iiis urance R911ulnlmeflti for Con "!:"actors
COHTRACTOR: SJ<vhaw!<s Soetfs n.odemy
'Avide'h Yaa'hmai. eommooav Services: Recreation
CONTR"'CTt~ ~ IntereS! Classes
GENERAL TER .. "S AND INSTRUCTION S
_~ 1>IIS ~ SEE'!' SI-O.Jl.O lIE G;.,e, 10 "'0IJiI1HSLIW<CE.tGa(l~
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IIEQr.jIII£IlCl~4~n;~nE~...w,;.~bCCf1'r"''''~~'"I,.I..~~~~''
~'fMIIQI.~!IIln!"lES'IlU.llMOOF"'"VllQIt-.o~TAN!~ltlQQ~'JS.neST .. rtr7~-"'"".
tte~,!!:'3I'~IIIJST.~JII<o~"_~~"'"T'MOI'Ma::MF'~~~~....m."J')1I"CJTY.
"'~B'I'tliI!OTY~~~~~OOIiIJ".ET'E.~:S1lC.ol'W<1
Rfl1JRN THE COMPtETED CERTIFICATE TO THE Cfr( OF PAL 0 AL TO, PURCHASING I CONTRAC T
ADMlMSTRATION, 250 HAMJ!. TON A~ PALO AL TO g4:J01.
o ~.I.UtotnotHlIUlba1y:
INCt..UCING: . ...,.., . .....,
o JI'I~liabilit.r
INCLIJ01NG:
a ERRORS HCJ CMSSIOt.s
11' ..... ,
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1M CIV of Plio Ab, Is otf..::.ir., ~ end" ~ n ~ ~ ~ 1flS\nd. tJ..j 0I11f;JS tc WQ.'t pe!1ormed 1.I'IIder ~ Saic:!
~e.tDlhe ~ rlF'IItl.Qo, 1tc.,1f'IiII tIIIi primary ~,lIr'iU'IcIl ~ aga;:,st CI!f5 u~ ~.,~ and any ~ ir.sunI.-a c::arried
bJ 1M CIr !ltt"o!l e:ICeCI& "h&I.Rnce O/\ly.
"Wte1I Iv! w:rt~ gra&rog, ~ f:~~ CWlrQ fa'" a/:her li1"IdeIVoYI"4 ~ h ~ incltJCSes ~~ ~wns, =oI"dll1.,5, ~pe$,
1I'iiIils.~'~"""~.q~n~lt~befowh~--e$'Ihe~~~b)'lhIrdpaJfJes.Ihec.1tt
Gf.~Al!t._
'Whet'e!tlll!..-crt~ ~ c:obpw ~ ill: ~ in l!le iIr\OI,lf1ts e:boYe.
llwpclicyl"'oc:luo1Es. ~ t:t nlefe;f"~
0eIIJdibIes (MS -15,000 must be ~ ar:d" lie wq.d 'a Ipprcv.aI
, 1O\.'ehpllic:ies are CInCNd" ~ c1m~ ~ e-. pti'iod ofCOYeriliJl' as $!~ hereln," SI.ICh I mr............,..;JS It! iIi1f-ea:he 'CertifICate, twtr {3Ol
clays III\'ihn ~wiI be I'MieC: IIlIhe CiI¥ of Plio Alto, CantnId Adfr.itllstra!ioR, P.O b 10<.'50, 94303
TheWlltti'lsr.Tcn::a ~h:i..IOo>s. C"-~ 12bi~ mdor5emenl ptClllicfI"\G ir..sura.'"O! ~ ror CQrItr..ekc'"s agrll!elT'lel't Ie ~l"y the
CIy.
n.~;!fl'CI'de<I ~h~is~ 10 all terms afh~de!iigr.;d8dherei~~ meels3lldh~CI!Ied'
bbmn
Cit TE: -r..II J... ~ {'f~NTRACT II[WIINISTRA TO\1:
END Of SECTJQN
SECTiON 0065V-l
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~ Jrl.I. CtMiE'tl ~
ADDITIONAL
.""'
CITY OF PALO ALTO
LVC IE STERN CE NTER
130:5 I1IDOLEFIELI) ROAD
PALO ALTO ell 94301
-~ ~,' _a ______ _
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~ Alh !»' 'TIE A8l:WI-CESCI'IIII£D I"XJCIQ IE CAHC:a.UD ft!IOOM DIE
£ltp«AllOt:I ~"'TE TH!1'II!Ct", ntr: ~ cc.purr -.L. IEfCl£.toVOR nJ ~
_~ ~'rfII wtII:1"1D.:)JQ 10. tHi c:arf'I'IC.t<1'!: ~ tIAtiIQl TO 'DC un,
IUT ,. ..... UlUi: ~ IiottA. IS;)Q4 MOTU SkAU .-oil 10 ~TIC'tl 011 U~
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Mea. CERTIFIC~ OF INSURAN~' .-" "".". • & ,IS _" AS A ATTER_a<:
--SEl)QWICII. .JNES OF lOA. INC. H<>U>ER. ~illbc ~. O. 1101 :ll~l .,ruM
SPOKANE. WA 'l"nl0
( 50'1}358-3900 ~"" .. "'" FU.,'. .. ~ .n ... " Co
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S.'II •••• S,arts AC~I"·IJ , "'"''''' E. 94Z Col Uno ' c
S,ol:.". w.t. ~ """''''' I D
"~-,""'T THE ~... iE~~OW""1 g.f€O ~ :'::'o~.:"" """"B<M FOR "'~ ~.:;:-,,~~
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~E: SOCCER CNIP
CSfl1F1CATC IIOUlEJI TION
ADD ITI ONAL. !IHIX.IUI IM't OF 'DE IoSOYE ~ l'CIlJaiS _ c.uc:eu..m IIEKIIFI'E lHE
LUCY STERN CENTER ~110'1 a..P-~, ,.... m.-c COIF.foIa wu betA\f<lR I'll -...rt.
ATTN: ADAK POI.ITZER ..l.2-o..o.1'S ~ II&JlQ lQ 'fHE.1XRnAC.IoT£ I'IOUIS UMEII JO tHE I.1'Ft. 1305 MIDDLEFIELD RD :; ~ WAIL If.)Q; MOTlC! -.au IiIIPOSi NO ClaUGAI"ION QoIII LIUIWT'J
PALO ALTO. C"' 94301
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-'. UCOllC
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". If ~ 1'HA" ... cu.JS1FJC:4l1Off1 N«) Mn:S P'YI "00 Of' ~TJOfI ~
.. T1'IE CON'TI«JOUI POl.K:Y I!IWtU TO nu """'0"r8I 0\.111 ~ ... IHOMI __ ow.
~cMl~c:'": ~ ~~=~'m~ ~ =c:~_-=:...-:.~~~-
C--.oPOUC'l unn,-u
!>SPeS IT "'III"UK .n 111_ .1111111 UK
PREMIUM AD~OS~T PSP-IOD
IWII. Of" ElVLOtU.-"'JfI.AW1I':$ "OITS ACAOII'lr. n'c~
(A COUOMlI"")
rl.illCtrAL WOU NfD MArlS UlICTlY. 10 (J6-DJ-U
COLLEG&$ oa SCIfOOU.--1'I. nATE
$fLIT IA,U.s "'PU
'-Ol-U to 6-11-"
8-11-" to '-01-J5
,lOCI. '0
1200.00
OUIIIlUIIL'
IItC
I~U J.n
POL I CI roR!I I: ---........... TOTA.. P.B2
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C£lmF!CATIOM 01 NONtMSCRlMINAT1OIC SfCTION 410
S1<yhawI<a Spom ~d""'Y
Ct«!IRrdoa or" , ,+ "t· H ,u~nerl or goodl Of' servi~es '0 I .... Cl1., of '.10 Alt~~
the firm and ~ IIIhd befow certifiel tJ'Ia! lhr; do 00: cJ"lcr~inst.1n Implcymltnt with
feljorc. to IIQII ..... (OOIor. 'oGvl<;n. •••• ~'11oII11 or!9ln •• ne.."". dIoitb/Dt)'. <J< seJrud
pre'",~; 1Nt.".., are in compliln~ with: ,8 Ftderal~ SUitfi ."d loCI' lu'tct1YH .NS
ekeWttv. onJwt ,...!'dtr1a ~~It!ion In tiTWfoymlnt; 1!'Ie! '!hit ahey '1iP'8 .. '10
~. ~ In4 .99" .... 01. 111. pmclplo of equo! OI>90r1\jllily In omI>lc.,.,...,nt.
1.0 To utlbQsh Of QbaeNa em"Tgym.nt polic:iH whldl afflt'm.tfvely promote
Gp9Or1unftie& 'or mlncrf1y ~1I1!ir.'O":S .t aft Job ra",w.
2.0 To COm.mt.inlcatl tN.. POOC'f 10 •• persons ccneern.cf, inc:=uding al'! I!m'pioy ... ~
eM8ide r801Jrong iutv1CU. hpedait lho$e $elVi .... " minority c:omrn:Jni11es, and
tQ the rnlnoticy communfli" .1 "'~e.
3.0 Ta tiki affirmativ. Ict~ 'teps 10 hire minoritw Imp!Qyees wftflin the «g.rn .. tion.
4.0 To be lno"","",.bl. of t"e 'SpuT. $~.nl!. ilr.cf flderaf raws ,lind r.QUt~1
~ afft.rmat1ve action poricitl Ind ~rcv1dra apPQrtunities. 'or ''''''P~Y''''
F\rm:,_ ..... s:~/r.L.:J':{LlA~~~¥qt.i'M~b{.....!.A:.u(~1 J,:u~r.: ... !j1~ __ WQAUJIEt:... -==S:..-~-=s:..-~_q!.!.r_
PI •••• lncl\Jdo.ny dlttonal it'tfo;mation ava, abt. r.~rcfi.ng eqvll 09Pct"tuni'ty employment
pr09f&rrs "OW 1ft .affect within your eomp.ny~
f.NO OF SECllON
SEC1'\ON 410..1
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ms I~ SIt I 'ON Xli:! 301 A!13S A.L I NflIW:) "'4 '0 51: 60 I!:I SEi-SO-1W
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No. ___ -' \II. A AGREEMENT n
BY THIS AGREEUENT WADE: ANtl ~ MO '* '!I-E Q,l\10F "'-00' _____ "'_ i~~',";,y ,,-.o~
I!tt AND: IIE'TW££H tHiE CITY OF p~o Ai. TO \!iL~~ ~ to AS CITY. Ntij)
VU_Ht} PI19 Alto OOH1ed Sc!lOOl tlistr!ct. __ '"
~ .25 Churchill Avepue !OT"I"J h~ Alto'~ __ ~1 94306 f'HO-IEl~:Z9-1~
,.~ ~ 10 AS OONTMCT~, iN CONSlDEAA-:'Oo! OF ~~ WU'TUAL CC'v9IoWTS, "tHE PAAT1ES foCERfl"O ~"'.EE AS FOU.~S;
.1[ .. iilIIiX:III SII'"D ___ tt~~
As avreea by the ccatr.ctor an~ by the City, the Contr4ctor shall pr~ia~ facilitIes for
the aBe of the CitJ'. ~ecreatioQ biyt.Lon to cooduct .uch actiTitles .5 adult basketb.l1,
vol.ltlly!>aU-a.n4 'ba!!miDtOllot YOl.lth ba81cet~U .. t.e.seb!l1 .. tra-:\;, sr..rte catlip .. awmner
r.cr •• tioD·~ogr&mS1 and recreation swim lessees an4 public 5W c at pool .£tes in
accl!)rd&.nca with E:l(hibits A,B,C.,tl .. E"r .. 4,; attached.
• EXHIBfTS 'M FOU.CW)t.(;. AT"tot.OEC €XHl8JTS ~Irf ARE MAO€ PART OF n"liS~:
Exhib~t A -CUIr~t PAOSD Pecility Os. Policr. Exhibit B -PA~SD Pee 5cbe~Dle.
&Xhl~it e -~uthorl~e~ Per9QOnel. EXhibit ~ -Insurance Certif1c&te.
Exhibit I -Compena&tion~ EXhibit' -Bcl~ Harmless. !Xhi~it G -Letter of Self ID8:ra~~e
• TERMS TtESE~.wJ,IOfI:WA.~FU~l.JNDERrMt5~"TSK1.U..ccu.'IEJoICEON Jp17 J '995
AHD SKIIU eE COD'l£TEO BEFORE _-ll:!mLl.~ ______ .
• COMPENSA noN FOI=I: THE FUJ.. P~.AACE Of' n,..--s AGReEJoENT.
A5 provided in Ixbibit E an4 !~ accocdar.ce ~th ~~ibits 5 a~d ~,
end not to exceed $25.100 under tbis agreem~nt.
• PA VM E."'IT RECORD ",,"""""'NT USE ~ '<DE;
• CITY ACCOUNT NUMBER:
~ _____ ~~3d'~49ZT_· _~-+._~='=·=CT===-_______ -_-_-_-_-_-_'=-~--_NO--·~C-~~$~£2~SL.~~lO~O~" ___
NAME: BaI" 1: .. Wei$Ji. ________ _
CEI'T. Fecreet10nhpcie st ..... " Center
f' .0. BOX 1C25O
PALO At."JO, CA 94303
T~ 3250-2261
• .lNVOfClNG se.c. ,U N'/Ojcn '":0 iHE OTY .... ~: PROJECT ltANAGE.?:
94-216-8449
• CITY OF PALO ALTO APPROVALS: (ROUTe FOJ1 ~~ TURES oI.CCOF!ONG ro NlN&EAS ~ ~'11\l. IIQ..".ES aELo'"J.
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6Z\ C\ Exhiblt A
PALO AlT&>'UNIFIEO SCHOO~OISTRICT
PUBLIC USE OF SCHOOL FAClUTlES POUCY
Scl>oci facil.'1ies "'" pro~ided prIm>rily roc 1llc e&x:aOOc of stD<lents and 1ha! lISe shall always be
p .... firs! priaiIy. District facilid .. shall Wo be a'l>ilable roc <OmmJmity esc wl>cn!he activity is
~ willi Ibe besl inte=t> of!he district and does 001 ~ with !he regular C<llldl><:t of
!be ~ prog."""-
SiDce scbooI district financial resou=s are limited and !he CO!DIIlDIlity lISe of r.dliti<.s cae =u/t in
significaDi casts, !be district may recover some oc all of these costs punuanllo Education Code
Sedloo 40043b,
I. Th: B:Wness Manag-.r sholl be ~"Ie fcc !he coordinalk", and iDtapretatioo of Board
policies and procedures and !he delerminaIioo of. f<,c schedule roc !he usc of facilities.
2. Groo.'P' shall have pd<xiIy in !he use of f..,ilities os folio....,
.. School and ",hool~d gr<>uP'> c100s, and 5lUde1l1 body <qanizat:iocs.
"1>. SchooI~ groups (<.j. i'T A, Booster clubs, employee bargainicg unilS
_ organlzaIiocs). ,
d Community ocgonizations formed fur educalioo>l, political. emoomic. artis:i<:, and
moral in_ of !he citizens of !he community.
e. Other approved groups.
3. 'Wbeo. otJStodlal services are no! mjUired beyond oonnally scheduled duties, !he following
group> =Y "'" district facilities, other !han pools. without charge fo< meetings,
~ activities, and _ fimd ,aisq activities:
ScboolOubs
Boy Scouts
Girl Scou1S
Campfire Girls
P=t Teacbers Association
Rt=gnized Employee AssoclaoollS
Senior Citiuns
.. Groop< and O<gan;zoOOcs ... bose activities .... open 10 !he general public and wllcs< DO!
reccit>Cs. fee<, and C<l<I!ribuIion£ lIe expended for !he ..,.!We of the pupils of 1llc Palo alto
Unified School District or for clwitable purposes =y be charged • facility use "'" wbicli
win no! exceed cIirect costs.. ClruIclI and rcligioos acti,ities sh.lll be charged an amount at
kast eqaallO !be distric!'s dired costs (Ed. Code 40043). AI oilier activltieo shall be
<llarged on J:nOIIIlI _10 exceed fair _tal v-.lue.
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PALO AlT@UNIFIEO SCHoo0oIS1'RICT
To arracse far Ih< use ol c:erWn facilities. please contact !be following £ite admicistralo<S:
OFFICE
FAC!IJJY PHONE ADDRESS .\PMlNlSTR.AIQR
Addison l22-593S 650 Add'1SO!:I Ave. Ba.w.B~
Juana Brioneo 8S6-C877 ~IOQ Orme St. Gary Ptebn
Dovenec:k 322-5946 70S Alester An. E::tles1ine Htnsba ...
EI Cannel<> 856-0960 30241ky.ant St TBA
Escoodido 8~1337 890 Escoodido Rd. ~Sh.ake.
Fairmeodow 8S6-0S4S SOO E. M..adow Dr. TBA
WoJIuHay. 322-5956 1525 Middlefield Rd. Harold Jones
Hoover 8~13n 800 B3l7O!l k, •. Kay Van Ocr Borg
NIx"" 856-1622 Ii 11 StWord "so. RuthMalea
O!llooe 856-1726 950 Amarillo A YO. MicbaclK=
PoloVetde 856-1672 345() Loois Rd. Roser 'Nuder
1. L Stanford M.S. 856-1713 480 E. Meadow Dr. LopeGania
Jordau M.S. 494-8120 7SON.~Ave. Willi ... Schneiderman.
<l<mi1 B.S. 354-8200 iOO Ar3stradero Rd. MjIIlIa Diaz
Palo Abo M.S. 329-3710 SOEmbart:aderoRd. Dao Saroohan
AIbk6cIPIay Fields 329-2697 G!y of P:!lo Abo R=utioo Department
Tennis Courts 329-2361 G!y ofPaJo Aho ~ Do:partIn<ru
Cubbedey )29-2602 C'1Iy of Polo Aho R=utioo Department
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9.
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Arsy poup ~!be lISe of c!isIrlct facilities shall COI!li"'I)..oo submit !be dlsIri<:t's
facilily "'" oppli<:alioo, inc:ludinj: groups lisIed ill .3 abo"".
roe Superln!e<ld='s t~ 'Bent (scOOol OuiJding adminb-traror cc Business
Mmag<£) sball determine Ibo appropriateooss of granliog !he ... oethe ra.:ilily 10 !be
zeqoestins gro<ll>.
The s..p.rlntesdent"s agent k Ilr.horized to insist upon appropriabo soc1lri/)' and superv'.sia<l
<>faD IICIiYities beId in disIrld facilities.
ScbooI keys requited 10 caD)' out any and aD activities ,boD ",main ill the possessio<! of
IIIIborized school <f1Jlt!icl employees. Keys sllaIl DOl be tumed over 10 individuals.
ttpniz.rjons, dlobs, assoc:iaIloos. elc. Buildings &ball be opeoe;l, -nded. and closed by
""~..2lOd employee ol!he district
lD order 10 limit !he expoomo of liability 10 !be <listrict which would interlae will!. the
l"gular cooduc! of school programs. the "'" of school disttict facilities ,ball be cocditiooed
1ljY.lII the llSet'. ag=lDg 10 hold the Palo AIIo Unified Scbool District, its Board ol T.-!he indMdual memll<n <hetwf, and all dis:rlct ~ agents. and employees
fIee and hannIes5 from .,;y Joss, damage, liabillly. C<lSt or expense that may arise out ol a
be caIlSed in any way by such.,.. or occupan<:y of school property. (Please refer 10
COOlnICt for specific Iangua.,oe.) The user shall fUrnish such 62l:Jility or o<ba iasura!>ce for
!he p<OIeCticc ol!he pcblic and Ille school distrlct as Il>e school di>!Dct agent may require.
Groups using school faci1.;aes shall be r«pOIlSlble for the coodition in which tb<y le.ave Ill.
facllities. Any b=bge, &mage, cc Io5s of disttict property sha!! be paid by the
crganlzation nW:lng appJicalioD for OS<. CosIs shall be estab&hed by Ille Business
M:u!age< in cooperaOOD w'.th !be facili<y admjnistntor. Failure 10 pay pro<IqJ<ly fae such
damage shall be grounds foe refusal of future school facility use.
II. No alcob<>lic beverages ill ooy fum! shaD be broogbt enle the p!OPCl1Y of the dis1ricL AIly
pemx1lmderthe inB~ of ialCxjcating !iqoor> shaD be denied participation in any
adiviIy. VlOIatlon of !his "'~ shaD be josIificatioo for jrnmfflj3!e 1cmlinalioI! of !be
_ and closing ol!be f<cility an~ shaD be RaSOIl enoogh 10 deny fun"" use of school
facilities.
12. Smoking and the .. ~ ol!OOacco pr0cfuct5 by all persons shall be ~bil<d 00 school
districI property. This shaD ioclode school buildings and ground> and limos wbe. school is
not ill session. Anlh<rized agents for. group oc groups usmg school district property shall
be !<:SpOIWDle for eo!cccing Ihis policy. (Refer 10 back page ol contr"4CI for dctal!s.)
13. Use ol school playing fields shall 00< be permitted while it is raining. or;r the fiek! is wet
and such activiIy will be hacmfu! to the plAyiIlg S<Jrl'ace. and ",bon soc!! cooditions may
preoent. safety hazard so users.
;4. IvJ approved applica!ic<; may be reyoli:ed.-ith =onable notice ",be. school facilities .....
nee<kd for school pwposes.
15. No facility lISe permit sbaIl be gra.,<ed for a period exceeding one y<a<.
16. u.cr agrees "'" 10 clisaiminate ag3lcst ... yane on any basis pmsu3DI \0 state and!edera!
law.
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1995-96
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PALO
@
ALTO UNIFIED SCHOOL DISTAICT
FACIUTY FEE SCHEDULE
Effective July 1, 1995 • June 30, 1996
GROUP I • NO CHARGE
Wbon cusID&l services ... no( ~ beyOlld normaIIy scbeduled duties, !be fon,....mg groups
may use district facilities. o<!>er!ban pools, witbou! cI!arge for meetIn8'. teereatiooaI actM!ies. and
fun.! t>isin& octivi&s thai: bec.e!it !be ~ of !be distI'.c\:
QECll],? D -See SCHEDtJU.; Of CHARGES
QRO\.Jl' ill. See SCHED!1LE OF CHARrzBS
Businc:sse.
BusIDess OrgIlDiza6oo.s
BusIDess ~ Leagoes
Religioos~
1995-96
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Classroom.
MasicRoom
I..eemre CeO!<r
DaDce SI!o,!;o
Exen:isco Room
ClymDasiwn
LocWRooms
MlIltiplIl]>OOe Rooms
Cafeloriam
Aoditcri=
Alhletic Fldds
Softball Diomond
Baseball Di.amood
Tennis Coorts
FoocbalI Field
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€) SCHEDULE OF CHARGES 1~
(P.ymenI may be ~1recI1n advance)
QBOUPI GROUPD
NoOwge. SS.ro'bour
NoOwge $9~
NoCbargc $9~
NoCbqe SI2.00,'hoor
NoC!l2rge $) 2.(!(lIboor
No Cba.,,!!e $)4~
NoOwge SI.i.iJO/bour
NOCbarge S12.00I'b0u!
NoCbarge $11.roboor
QBOUPW
$! I.robo\!I
$22.2S.~
$22.2Siboor
S 31.501hoor
$31.5MJour
$4O.25IhoU!
S19.751boCr
S41.751bour
S41.751bour
No Cbarge $29.5011>00r SSI.oo.bour
IIrok.emI by City of PaJo Aho R=wloo Departrr.ent
Broke:ed by Cd:)' of Palo Ahe Rectc.ti0l! Department
BroV=I by ClI}' of Palo Aho R:creatioo Departm<!lI
Brok=d by Cd:)' of Palo AI!o Recrwioo Department
Bro\ered by City of Palo Aho Recreation Depamnent
Sl1S1day
S)S(lIday
S2<1(),day
S20SIday
S31Wday
S2651day
AOO!TlONAL CHARGES
S24Q1day
$47Q1day
$3551day
Groups I. II. wi m rates are .ubjod 10 ailditi<lnal cborges for personnel and =quipmen! R<jUiIemenrs.
REGULAR TIME
Custodial/Facility Guard" S26.roboor
2
SATIOVERTlME
$37.~
SUNMOUDAY
SSl.roboor
1995-96
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CITY Of PAlO At TO
E"hjbitC
AlrtHQRIZEP PERSONNEL
Recreation,. Open Space.and Sciences Dtvlsioa
Maytl, )~S
To: Busi'leSS l...{anager " ..>l
Polo Aho Unified Scbool District vY'
{~.
Ilany E. Weiss C'y/
Jl.ecrealion Superintendent
From:
Subjoct: Use oC S<:i1ool District Fadlities by CirJ oCP,lo Alto Recreation Di-.isioo
Please ~ ad:vised &nat the Pale }Jto Recreatkm Di';.s!on ... in ,pay rental fees only wben the request
for use bs be>.l! .signed by one oC the foUo .. ing pe<sonnel:
Paul Thi1tsen
Daniel Wlffiam,
Barry WeIss
Del TIloq>e
David Brees
SU5aa ChUTCher
Ric~.,.d Tomes
John W.l.on
Please fun:,'ard aD Recreation Di .... ision involces 10:
Ac<OuntL'8 0Ilice
llecreation Division
nos Mdd'le6eJd Read
Palo Alto. O. 9430)
A ... rmabeil Hon~nd
Avideh Yagrunai
Tom Osborrie
Adam PoIiuer
Invoices are to include factlity t!5e dates.,. tim~ types of use and rees charged
Tba.'1k you.
cc: Paul lhllgea
Daniel Wtniams
Rosemarie Bedn3t
S<:1Iool Principals
lltcreatioQ Su~
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08 il2-7997 1/1/94
000. S.l
'S1'fOU .. ;;:l AN V 0#' !1"iE" ~~"E: ~S<:l=Il
£)(PiA .... nCN c--.re fH!';~EOF. T"'E
~L ~ C:.-:-S ",I:lJrrlO:"l "OT>C&
:'E"-T. "LiT FAil;Ji'lE"Fa Iol,1,rr..
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E>ehJbit E
COMl'ENS,'D01Il
A> COMPENSATION for the ruB perl'O<man<;, oCthis agreement, City.1cli pay Co.,trac1of:
Payment. sl>.an be made Ie the Contractu< wit ..... 15 da). after r«.ip' 01' invoke> ,.;hkb
o state facility times, <!ates, nature of"ses. and applicable user foes (See E>ehJbit B} City
• shall be responsible 10 pay Contractor for orJy l'>ose uses .. hl<:11 are requested by
.uthonzed peroonnel (S" Exl-ibit C). This contract ,~aD oot exceed $25,1 00 ~ 19%-96
budget for the term of July I. 199 51hro<;gflJun< 3(). 1996. IS submitted for approval by
the Palo Alto City Council.
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HOLD HARM! ES';
Exhibit F
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city ,ball protect. indemnify. def<nd and bold Contractor (p AUSD) ~anrJe", from and 'SaL"S!
viy Si~ility or expense on acu>Unt of SUIt!, \lerd".:~ judgements,. costs. or claims of any nature" of
kind lri;ing out 0( '" in ."y way cor.necred .. -ru., City'. o~tion.s on, po<=sion, "S<,
management, imp<ovement, aheralloo 0< control of Contractor', property under this agreement,
except for any da.im$ or liability. Of po."tiorLS theeo( aris!ng fi"om t11e concurrent or .sc!e
negligence ofCORt-..... 1o<. its officer>, employees 0< agents.
Contr>ctor shall protect, ind.mr.fy. def<nd and bold City ".armless from and aga2nst any hbwry
or ~ OD accOl..lnt or suits, vera!ctS, judgements.. costs or claims of .any nat\Jre of kind arising
out of,. Gt' in an; way c-annecte4 with, COf\tract;r)f~S Q)leratiOl'lS on, pC'S.s.essio~ \!~ milnageme;:&"
improvement,. alternation Of controf ofContraclor'"s property ur.de, this agreement,. eIC.cepl for any
claims or Eabwry" 01' portions thereof: arising from t~ concurrent or :;cle negligence "of City, its
offic~ employees (IC agents..
G~fPaloAlto'O'< ~~'7"""""~
Risk MaMG,,!.£!Il tm4 Safcy
TEL (415) 129-2294
FAX (4IS) 32?-3809
PaJo AltO Unified Scbool D!strict
Ann: Ms. Rosem.ax'~ Bednar
J>roi>ertyiIIlsunn<. Managc~rJ!
.'25 Cburchiil Ave-noe
50<e: ~b!. lette;.bel~9 ~codQce4
by ~is~ ~~ager. ori9i~al ~ll .
be i~clud@~ as it is %ecelved.
PaJo Mo, CA 94306
Dear Ms. Bedn4r,
This Ie~er concerns the 1994-95 agTe,men! b¢tweeo the City of Palo Alto and t.~c Palo
Alto 0.-.1 the Palo AI", Uniii<d Scllool District fo.-the City <Ie Palo Alto recre.tiooaJ
activities 10 b¢ b¢l& at facilities olllI!ed by the Palo AI,,, UnifIed School DistricL
the Ctty of P2!o A..'t.o is self-rnsure;1 to the eXttill of Sl IilJlliOtl. and SlJCB se'\f-insurance
is affO<d.d '" the Pal" A!to Unilled School Distric~ its <f~ ... ClO". off",.". agents and
-other tmp1oyees~ f~ liablliry or i9'Ss derived frOID the oblig<l6ons o..i1du sa]d agreeme:lL
of [fie City <:.f Paio Aho. ru dire<:tors, officers, ageDts and employees.
Should yoo have .any additilJaat questions or concc!""...s~ p1ea.se feel free lO can me..
PO blQ25[l
""" /Jlc,CA""'" 415.329.24D1
~329.26%hII:
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