HomeMy WebLinkAbout0479.094TO:
FROM:
AGENDA DATE:
SUBjECf:
R.EQI}ESI
City of Palo Alto
City Manager's ~~E~!:!
HONORABLE CITY COUNCIl.
ATTENTION: Fin=ce Commit(""
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CITY MANAGER DEPARTMENf: Pubilt Works
October 25, 1994
Approv..J of Prioritizul Dtegori., of Future Stonn Dr';" upiuJ
Improvement Proje<ts and Drill xop< of Work f0T Stann
Drai.ug< Public Outreach Cl'DSulom
On May 10, 1994, the Finance Commi';!~ d.iJenN S"t~.h to r(~.llm ""i,h priCrttLzi"J c • ..-tf"'i;Or1t':.
of furure storm dr~ I.;:lpit.tl ~a1?ro .... el.'ner.t pro;e,:\.~, .u~...{ J drJh ~i.:Opt of ~,,:,,(,,!:,,-, fo: ;.
consultant to assist with pubiic (,utreach to detFrrllinC" t:t.:-lc>~'1 Ol CI.~mmUnlr,' Hlt-L'feS1 in
storm drnin lillprOVen1t>nTS.
RECOMMENDATIONS
This report rec.ommends that the Fiumce Cammi.nee:
1. Approve staff's att;i.ched prioritizoo c;itcgorie-5 of storm drJ.in (,lpit:J lmp.ro ... ~mcm
projects.
2. Direct staff to proceed wlth a 3-ye;u storm drJin capiul improyement progrWI thou
includes the projects listed in the attached revised doscili'tion for the Colloc>jon
Sysum Improvements CIP and initiate the sale of boIl~ ~r tinmce the program.
3. Approve the attached Request fOT Prope,.]' for, consultant to conduct public
O\nreach on future storm dnm r.apital improvernems.
pm rey IMPlICATIONS
Adoption of the recommenduions contained in this. repon will pro\'id.e di.rec"~Oll to sufi for
the development of alcng.:erm, comprehensive storm drain "'p'iw improvement prognm.
EXECUIlVE S!!MMARY
As dire~oo by the Finance Corrun.ittee, n.aff reviewed its. recommended storm. drain capiul
improvement program and sorted the projects into the tollowing three Qtegorie-s.:
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A. system repair and ongoing progratru,
B. const.nlaion of new or improved drainage facilities in are., which are substandard
comp .. -ed with the rest of the City, and
C. the remainder of the capacity upgrade projects.
Based on these categories, staff recommends rlat two of the project', originally proposed for
the CJP in £sc,J years 1995-96 and 1996-97, be deferred and replaced with the combinatioD
of two new local drain.ge projects and an accelera"'<i replacement/rehabilitation program.
The requested funding for these two fiscal yean renuins unchanged.
Staff has prepared a dnft Request for Proposals for a consulun t to assist with the
development and implemenMion of public outreach activities to determine the level of
(."Ommuruty interest in storm drain improvements. Over the next three months, ruff will
pr=ed with selecting. consultant based on the Committee's approved scope of services and
will seek Council approval of 2ll agreement It is anticipated that the out"d, effort will be
completed within six to cine mouths. Staff Vt.'ill return to the Committee in Fa.!11995 with
a report OIl tbe outreach efflJrn and a recommendation for future storm dn.LIl '-'~rital
improvement projects.
£lS.CAlJMl:ACI
Ther..; is no net change in the proposed funding leyei for the CoUeaiop. Systtm
Improvements eIP fer fiscal years 1995-96 and 1996-97, as a result of recategonzing
projects. The i~cc of bonds to finance the' 1994-97 storm drain capital improvement
program will result in long·term debt thaI can be suppOrted by current Swrm Drainage
Fund r"venue. Funds have been budgeted in the fiscal yea.r 199+95 Stann Drainage Fund
operating budget for the public outreacb program.
EkfVIR()~~Al.ASSESSbaFrfI
There is no en'Vironmental assessment required in conjunction with this repon.
PREPARED BY, Gw rgc Bagdon, Assistant Di~or of Public Works
DEPARTMENT HEAD REVIEW, ,dt, ... .....--d ~,.,
7 GLENN S. ROBERTS
Director of Public Works
CITY MANAGER APPROVAL --=±c=&'~j,f,~:,:/o:-----
I'>ge 2 of'
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St,'B]ECT: Approval of Prioritized Categories of Futu... Storm Drain Capital
ImprQvemmt Project> ond Droft Scope of Work for Storm Droin.age
Pobllc Outreach CoruulWlt
UCOMMENDATIQNS
This Tepon recom.mends that the F inmce Committee:
1. Approve suffs atuehed prioritized categories of storm drain capital impro .... ement
projects
2. Dina staff to proc<ed with a 3-year storm drain capital improvement progtom that
includes the projects listed in the attached revised description for the ('.,olleetion
System Improvements CIP and initiate the sale of honds to finance the prozram.
3. Approve the ~nached Request for 'Proposals for .. consuhant to conduct public
ouuc.;,&;c:h on future storm drain ..:apital impro\ri.~ments.
MCKGl\.Q1lliI.)
At the March 7, 19',,'4 COll~cil study se~,sion) ~taH presetlted an overvie';l' of a $60 minion
s.torm drain .'}'nem infrastructure improYl';ment plan, including ;;I S~. million
replacement/rehabilitation program recomJnended in the Storm Drain Condition
As~ment and a $55 milHon opa.city .ugmentation program recommendt..-d in the: Swrm
Dnin MaSter Plan, as well as " propos«llinancing plan which included lhe issuance of
rt'\-enu< bonds and corresponding increa..es in the storm drainage fee (CMR:184:94). Allr.O
MIlY 10, 1994 Finance Committee meeting.:;tafi provided addition.u information, including
ahernative' financing mechauisms, project benefits, and a long·r:mge projer.tion of future rate
incre.ses for ail CilY utilities (CMR.:263:94). Although the Committee supported Condition
.4=<m proje<:ts totalling $5 million. they expressed concerns about the $55 million cost
for the Master Plan projects, which would augment the existing drainage system to enable
it to convey storm runoff from a teJ!-ye3r storm. They were also concerned that there had
not bee1 .deq>nte public input during the development of the prepared capital
improvement prognm. A5 a result, the Committee dire<."ted staff to:
1. Divide the proposed storm drain projeas into three colegori .. "
A. system repair-md ongoing programs,
B. cODStnl(..ton of new or improved drainage facilitieos in areas which are
.substandard compared with the rest of the City, and
C. the renuioder of th. ""pacity upgrade projects.
2. Proceed with Category A and B projects. using -a combination of bonds and storm
draim.ge fees.
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3. Hold the pm;.ru in wtegory C in Comminee while staff conducts ." extensive
survey to d",ermine the b'e! of public interest in pursuing the storm drain
zupn=urion prognm.
']ky abc .skcrl =If to I mun with , dnit SC'op< of work for, consult""t to ""is< with the
public ~h "",ivities.
2Qucr IMPIJ('e.UQNS
~ of the reeotrullC:l<l..cioru conumed in this report will provide direction to staff for
the-deo..-dopment of z long--tt'I'm... comprehensive' st(.-rm drain c:.pita! improv~ment program.
DlSClJSSIQN
c,.rqpp",?:-iou.oi P(pircr~
St.uf h.l.S rP.'\1~-l"'d je_S r~o:1'L'!1er.Jed 560 million Storm d, ljn capital irnprovemetlt prcgr1.mf
Including Mu"t<"f Ph!!. ConJ.itioll As.s.<."-~nlem md (h1going projC'd:s, and sorted the projeru
l,it0 'l.nrl"'!"" cOl.te-gDri~, .'-5 directed ~f the FlDan,.-e Committee (Attachment 1),
Cl·"fOI}::.....6.: Tbe re"yla~·-emt'-nl/reh.ablljt;ttion projE>::rs remmmended ilc1 the Storm
Drill. C.onditlon A~~->5mf'nr ~UC? and ongoing programs, such as curb and gutter
repl.acf'mt'llt and erosion .control projects, comprise the Category A projects. The
on~'Oing nonpo-int source pollution control pro-gTilm has not been induded in
Cat~OT)r A, bec.1llSt it~ funding ~'ill be shifte---J. from the capital budget to the
o~r.;ting burlgct in future yeus, rd1ecting the ':uITent emphasis of the program on
bo:: m.alUgement pr •. :tices and education r.tther th<Ul capital improvernents. The
IDt.>! cost for Wt<gory A proie<;t. is S, million for currently identified
,"!,Ia.:emcntlreh,biliwion n=is mo approximately so.s million per year for
ongOIng prognms.
Catqat)' B· The Finance Comminee defined Category B projetts as those capacity
augmenurion pmie<u recommended in the Storm Drain Master PI"" study which
would =--e.u= with sub,....,.dard dniruge service compared with the rest of the
City. "The $2 million Barron Park pro;.a W2S cit«! as an example of such a drainage
imprOVe-ffiffit. ~ta.ff reviewed the Ma:.1:er Ploul, storID drainage system maps, and
historic.! uumtenmce r~ords to identify orber regions of the City with ,ubstandard
drai=ge, Anencion was directed >t those >lUS which !uk local drainage facilities,
such as catch basins and underground pipeline<, to collect storm runoff. In tbese
underserved. at=. runoff must flow several blocks in the gutter, often crossing
1nterset:uo!lS in ;Ii. ;,-;:.lley gutter or tbrougb 01. siphon beneath the street) befo~ it enters
ol s[orm drain lioe. These areas often experience loc.alized p~nding even during small
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storms, and the s1phons reqnire e3:CesslV-t m..Untenmce dut to chronic dogging, odor
wd mosquito problems.
Appro:DllUtciy 2C perunt of th, e<tim>ted cCst of the M..,,,r Plan proi"'-"t" or
approxi=te!y $11 million, w., desigru.ted for JooJ dr;jn>g' f.olitie, to be
constructed in conjunctiOtl with th~ b~r uunk pipeline3, In .tdcLtion to the $2
million l!a.>'roD. Pm proj<ct.. suH propo""'o cl..ssiiy the looJ dr<i.~ portion of the
Mae.. Plan projea.s into C>rq;ory B, for, total of SO million. Staff h .. id.ntili<d
local dnin2ge ddicieocie< in the Profeswrville. Se.!e Addition, and S<.'l.thg.l<
Mgbborhoods md h... proposerl 53 million L.O <">pi...J improve=" for th"'" UU$
in Ssc.l yean 1995-9b md 1'1%-97. A sr«iiic «ope of work for ,he =aiwng 58
million of Ioca! drairuge t.Dlprovernen!s Vl'ill bt-identi6ed duriri~ hlt~ budgt.-t cycles.
1t should be oo'ted that comtruCli(j!1 of !(K.l! dr"lI'.J..ge ho!itte-s ~'il1 improve the
dnl.in;age in thl! k;.Gl\li.ed liea.' d1J!'lr;g smaU ~Offi'I-~, bu,,: ~;\(! n0~ 5~f2;nd"i,;:;..ntly ~mpnwe
drain:age during, l ... rger storm,..' unless. the-do'), ns~r':"ln ~fl.!fd,: llfle-~ .-.fc-.-.ho upgr.Jed .
.c.;UCg.Q'(X_~ The refil.d.irllng f1C'rtj0!1 cf the !\L:srcr pr .. ;Jl prDji'~-rs, wuiling:
apprcxim':I:l'.t~]:,· $42 miliion, (Omt~T<; of :ht" u"'~~L~·t~i'e'iJl <.,f (· ... :qf',g 'i1":d;:r~ileJ ~:I.lnk
storm drains. or tb~ pl.l.<.efI(C[lf nf fH"'''''' pa.rJll:,:,i !rd<l~; line:), l,) ':-II.l.ble thl': City·r, ... :de
dr.un4ge system to con",'ry norm ruflOff from. '" ten-),:.'.H Sturr;l. St;z.H recommends
th:lt. these 'trunk hnes he d-..s.).~Ged. ~ Cl\~or:-C pro~ms. Construction of I;.bt"~
impro,,·eme.ou will be ~ferred umtl 5tW htts ... -onduC'tN its p\.lblic outre:.cb efforts,
Recommepded Pmico£ for 'j:'i1n1 Yren 1?91-9 Pndl:i1.6:'1Z
The Finan':-1! Commine'e hJ.S given 'O(l~eptu.J OioppronJ to .1 ,hr(t'-reAI norm dr~n (;,i.pit;il
improvement program to be fin>DceC rhTou~h th, We of ,,'Yen"< bond; wd suppor"':! by
the recmtly "I'PTOVed 31 percent ;"cre= in .h, "orru drain"!'. fee. Funding for the fiscal
year 199+95 dement of the Collection System lmprovtmen" elI' ... ., approved., pm of
this year's ;wnw.! budget. Th. Coounlttee directed suff to revie .. · the profects proposeci for
the rcmaini.ng two y~ars to ensure th.u the)' were consistent ~,'ith either Category A or B
enter ... Based upon a r".; .... of the o~1 CIP proposal, suH recommend; that two of the
profects be deferred and repUccd with the comhiJw;on of two un. loo.! drWt>g' pr"fects
and an attdented rep~env' rehabilitation program. The requ<sted funding for Ssc.l
ye2TS 1995-96 md 1996-97 remm5 IJnc.n.U1ged The T("'o'ised description of the Collection
System Improvements eIP and project loc;l.tioo nu.p ;ue provided in Atuchment 2 .md
Attach..ment J. The proposed revi>ions an be .su....1II'...a.ri1.d.s follo;"{s;
Page-5 of 7
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Fin! Year 199),%
• eliminat< design of Newell Ro.d drainage improvements
• increase fu.nding for <ksign of ropIacemmtl
rehabiliwion proiect
• add proj«! to d~ local drainage facilities
in Prof"""rvill. and Seal< Addition n<ighborhoods
NO! Chang<>
Fin: Yw 1996:97
($200,000)
60,000
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• eliminate COnstru<tiOD of N ewell Road drainag< improYotD<'D IS (S I ,S 00,0(0)
• ciimi" ... dtsigD offurker Avenue dr.>.in2ge improvements ($ 200,(00)
• increase funding for design and construction of repl.«menv $ ~,OOO
relu.bilitation projects
• add project to construct local drainage faciliti~s S 1,402,0:1'
in Professorviile and Seale Addition neighborhood<
• ~,dd project to design local dralnage facilities $: HO,C'=",)
in S(luthg;1te neighborhood
Ne,: Change G
Public Qutw,n Program. Draft RW)le>1 for Proposal:;
Staff has prepared a draft Request for Proposal.; for a con.;iuiunt teo asslst with t.h~
df'Velopment alld implemenution of public outre.ilch aaivlties. to determine th( le,,'cl of
community mterest in stormdnin improvements (AtuchOlt'ut 4). The SC0pe <.~f ?"ork. hOtS
, suffirient defiaition to convey the objectives of the outreach prl>gr.tm, but is flnibie enough
1',0 allow consultants the opportu.nity to propose creative solutions b.ued upon their past
experiwce and expertise.
The Request for Proposals outlines. scope of ,"ark for the consultant including the
following major uW:
1. Assist staff in preparing a SUJllIIlMY of the Storm Drainage lnfrastrucnsn
Improvement Plan, which includes:
• a doscription of the methodology used to d""elop the plan
• a description of the recommended pipeline improvements
• the ~ted cost of the improvements
• the benefits of implementing the plan
• the impliC2tioru of deferring the improvements
• the projected COst impacts to utility rate payers
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2. Develop a public Outf=!> strategy
• id-...Iltify Citywide iUld targeted audiences, such a> neighborhood 3SSo<iations,
ser".ice clubs, Chamber of Commerce or otber business organizations
• target a variety of ~d uses and geographic,] area> of the Ciry, including
neighborhoods with varying levels of existing storm drainage ",,,,ice
• re<:ommend various outreach te<hniques, such as direct rru.iling', telephone
polls, and neigh horhood meetings
3. Assist st.if in performing public outre<1ch activities
• provide labor and materials necesury to implement the outreach strategy
4. Prepare a report 01 f.ndings
• summarize t.~c inpllt received from the public during the outreacb proc('~
• assist stOlff in present Lng the findings. to the Finmce Committee and CifY
Council
mc.~Acr
There 1.\0 no net ch" . .11gt In the proposed funding level for the CoUection System
Impro\·eme!l.ts err for fiscal ye;us 1995-96 and 1996-97:.lS Ii reSlJlt of rec:ategora.ing pro)t"liS.
The lssua..'1ce of bonds to finance the 199+97 storm drain capital impro\'tmem program 'lftril1
result lu long·term debt that can be supported by current Stonn Drain<ige Fund revenue.
Fund, have been budgeted in the fisc"! year 1994-95 Sterm Drainage Fu.,d operating budger
ror the public outreach program.
ENVfRONMENTAL ASSESSMENT
There is no environmental assessment required in conjunction with this report.
STEPS FOllOWING APPROVAL
Over the nm three months, staff will procetd with ,decting a consultant based on the
Committee's approved scope of services and will seek Council approval of an agreement.
It is anticipated that the outreach effon will be compl",ed within six to nine months, and
staff will rerorn to the Comminee with a report in Fall 1995. Following the compl",ion of
the outreach, staff will retwn to the Finance Committee wi-Ji a recommendation as to ~'hLCh
pipelines in Cat~ory C, if any~ should be pursued. This will provide sufficient time to
include applicable recommendations in the non CJP budget process.
ATIACHMJ:"NTS
1 -Prioritized categories of stonn drain capital improvement projects
2· Rr:vi~ed projet1: description for Collection System {mprovemenL\ eIP
J . Map showing location of storm drain projects. for fiscal years 1995·96 and 1996-97
4 . Draft Requ"'t ior Proposals for public outreach consultant
P.age 7 of 7
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ATI'ACHMENT I
Pripritim1 Catr;smjes of Stprm Dmjn Capital lmpmycmmts
CAlWORY A
• l'q»acementl_ililllioo of aisting ~ storm drains as =~ ill the
SIorm Dain Cooditicrl A.ssownent
CoIl for currmdy ideIltifiIed replacementJ
t ':lfTztinr; ~ $ 5 rnillioo
• On~ cwt and gctta repiacem«1 t >Jld erosion contral programs
$ O. j millioniyear
TOTAL COST FOR CATEGORY A PROJECfS: $ 5 million +
$ 0.5 minion/year
CATFflQU B
• .8i .. :rorl Pa.rX d rain&g"! improvemef1.ts $ 2.0 million
• l.ocal drainai. partioo of proje..'U r=mlYlO1de4 in the Soorm Drain Master Plan.
~ of local dr>inIge f2ciJitits in areas with inadequate number of catch basins
_ axm dr>.in pipcline$. Staff lus identified local dn.inage deficialcie.s in the
P"" ...... ille, Seale Addition, and Southgate neighborboods and has ptopo=d capital
iJaCwVY-in these areas for fuca! years 1994-95 and 1995-96. The specific ..:ope
of woO: fur the r=aininglocal dtainaie improvements will be dtlenninod at a later dale.
l'iC ...... trillo/Seale Addition dn.inage improve..."ts
Sour!opte ~ improvemmts
F1IIIft Ioc:al __ imptO\'Cll1OQlS
ea.t Df local c!niinage improvemcr,ts:
TOTAL COST OF CATEGQRY B PROJECTS:
$ U million
S 1.5 millioo
$ 8.0 million
$ 11 millioo
$ J3 million
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CAJWO!!Y C
e 1''9' • PI •• of ~ undrnized tnml: tine """" dnWu Of J>b<='oc%>I of new panIJd
InIaIt liDos to llI&JIXIll dni~ ,)'1tem apociry as m:om!llellded in 1Ile Storm Drain
w.-Plm.
Nowell RDod (Syslall CC)
Barter II ...... (SyWm CC)
Uaeoin II ...... (SyWm 88)
Dooa 11_ (SysItm CCIBB)
Louis RDod (S,...... (0)
WaYetiey Street (S)"1em (;(3)
~ Rl.\Id [Sy-"<m GG'
San IuUonio Rood (System\iM)
M.i.dd1e1itk1 :Road (S)'~em M~~)
He.tller Lone (S Y """ EEl
East Me:ad.ow Drive tSYiLem N>.')
pjtn.a.,,'j A'\.'c:i.ie (S;:ste;1 CC)
5v<.'lhp,< O<i~ht<>rMod (S)~O' Dll)
KdIogg ""'<r.ue pipe!ir.e (System BE)
CIlif0mi3 "'_ue (S)'$I.em JI)
Embart:aOero IWI<i (Sy= l.7!
East c:!wIe>too Rood (Sy>'= QQI
BamJo ,~.,."tJe (S)'lt:m XX)
Pm: BouJe.,ord (S}""'m ZB)
1..0&-A_II< (Systm, XX)
El Cal"" St._ (Systom XX)
Hillview A_ (Syszm l:X)
LytIDo II ....... (S"*,,, AA)
0Iau0:r A_ (S"*,,, BJ\)
TJwuport S=et (SysIaD 00)
La ~ Street \SysItm 00)
OwvrinS "_ (Sysoem CC)
EDobon:adoro lIoaI! (Sysoem RB)
IuDmnla .......... (Sysoem IT)
S)'SIem Q{) repiacemen! pi~
Ma!adeto I'\!mp Sa600 uPlrodt
Alasmodocro RDod (Systom wv.,
s.= II...,... (Systom DD)
Pace Mill RDIIl (System ll)
TOTAL COST OF CATEGORY C PROJECTS:
NOTE: All project COSIl are in 1993 dollar"
$ 1.6 millioo
S /, 6 mi11ion
$ 1.S millioo
S J.l millioo
S 0.4 milLion
S 1.0 million
$ 0,4 million
$ 19 million
S 004 minion
S 1 0 iTlillion
11,6 milUC)!"1
} '2,5 fniUjtm
S 0,1 mUlk",
S 1,2 million
S 0.8 million
S 0.4 million
S 0.9 million
S 0,6 million
S l. 3 1T'lliion
SO,3 million
S 0.2 millioo
S 0.4 million
S O.S .. "lOOn
S 0.1 millioo
$ 0, 1 miIlioo
S 0.1 million
$ O. S million
$ 0.8 millioo
$ 1.0 mill;on
$ )0.3 million
$ 2.4 O'Jllioo
$ 2.0 miUion
$ ),6 million
$ 1.3 million
$ 42 million
CONI1NUINGIREVlSED
c;rn 1 ECTIQN SVSllM IMPRQ'YEME(fS rR'lfI)
PraM Il!:trri;th'm. This projOCl proYi<iosdnplO,e",n"s 10 to< IIOrm cni1: ~ IS ~
in 1he SIOm! ~ "'"-l'Wland Coodjtior; ~t Studia ~ ill 1993. The
~ Plan ldoolifiod ~ ~ 10 """"",t Ibe czpocity of to< existinJ -.. drain SJ1I=
1<1 handJe projecIed la-year lIonn e'o'CftlS. The Conditiat A=-idmtifioJ portioas of Ibe
II«m drain system tha!.-I to be repIaee.J Of reba!lili~ due to lheiI deu::icn.ll:d conditioo.
Rev"""" boods will be issued 10 fund propoS«! imp"","""'" t proJ ectl.
Project Jusjrqtjpp: Provides needed ~yste1'l1 imprr;.,.e-meT1L~, !':l.:panri0n, repVrlreplacemro l,,
and ero.cioo control to e::nllar'!ce aging ittfrutrUcture and augrner:1 '»-~:.ern ~p.l;.it} to minimize
Citywide floodi.,g.
Prolect CmIUXHlf!m:
1994-9S: $3,095,000
• Coomuct pump station ir.:j>IOVWlOIlts (In<Jl1<lir'll new Airpon Pump S"'"oo).
• Design and construe! • project tv comet m;:uCTCIJt s!TOet ~oodjng a! J=tioru tJll'OUgboot ~'>e
City.
• CaIibnI< tho SIOnD chiD rompulCC model ~y o:>mpariJlg it 10 ... "tUal mnbll and no..
1IICaSIltemCIIts.
• Design. project to replacelrepair to" of the ~ _001 o( the existing ~ dAm
s)'sII:m as id<;>ti6ed in Ibe Conditioo Asoessment st'.xIy (1'Iwe 2 01 10).
• Design ~0I1 system improvements in Ibc Barron ParII: neighborbood IS idcI1lified ill Ibc
Storm Drainqc: Master Plan.
• Cootinue cwb and guUc:I' !<placement ~.
1995-96: $2,870,000
• CoosIrucI coJlectioo system impro\'elllC:llts in Ibc Barron Park neighborhood as idmtilied in
the Stann Dr.Unage MAster Plan.
• Construct a projOCl to !<plaoe/repair 10'1; of til< de!eriorato:l _on, of th< existing starm
drain system as identified In the Conditi,on Asses.s:r.ent study (phase 2: of 10) .
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• DeIip: I Pert'en ., ... 18lf'f8\etMfltI aleftg 1'Iueli Read IS idet'tilied ill the SlCiL"
Pni II M _ PIa. _,..I+m'lIiilUliliiillllii'!liiI§B§l' "~'!ilii!Il!.ilil!UlD'Ji.:.:r,' ~~\'i!i,!,! • .J!!Ifjj, gjilllJ ..... lil'I ....
• Dosi&n a proje<:t 10 repIacoInpair *'" • of !he deteriotat<d sections of lhe emtin& SIi:JrnI
drain system u idcI1ti1icc! in lhe ConditiOll Assessment Sludy ~ 3 D of 10).
• loin in eI'O!i<Jft canllol ODd OCher 110m> dr.Iin ~t OOSI-sharir.g agreements willi lhe
Sam.. Clara Valley Wale< DisIricl.
• Contin ... curiJ ODd pmer "'Placement propam.
1996-97: $2,880,000
• Goo ..... ",,:aeeaN a)"leftl imr:,c.eM.1:! we", ne .. eU Read ItS i.littN iA filte S.Rl!
Pl'Iine,e J hltJlef Pie.
IiiIlif!<Xi,r' ,~m ~ fidli~ in Ihc l'rcles>o<viJle am'Si[U
r."lacoI,..,.,.;r ~ @lII of the dfteriOr>.tod =tion, of the existin8
stann drain sysrem as identifie.:! in the Co~dition A"""mr.J1t St"~y (P~ :I ,,;( of 10).
~eeB,n ~Hest;isft ;:)'l~fft im~n'e\emeflt:s cltllfl& Ufd'ite, f14ffi.:lt fe) ifieM:ifioo ~ 'the Sie!'tA
gP&itqe ) las." lltila ,
.'~~~!wjj~~~iII·Iilc' .. , -.............. ilie.;-;;.pioject :-~~r::;~~~'~fttie~orited~ ~g storm
drain ,ystem as identi1icc! in the Condition Assessm."t Study (phasei ~ $&6 of 10).
• Join in erosion control and Ot..h.er s.turm drain improvement cost-sharing agreements ~'ith the
Sanll! Clara Volley W= District,
• Continue c:-.lIb and gutter replacement propam,
1997-98: ·1'8D
1998-99: TBO
2
PiocoI Year Amount CommenlS
1994-95 $3,(95,000
1995-9Ci $2,870,000
I~ 52,ago,OOO
1997-9l1 TBD
1993-99 TBD
Sourtes of FUDding: Bond Funding
Imwd end Support Analysis:
., T~mml!11icatioru:
.cmum chon' fC Fla0:
An environmental as.sc:ssmenl will be (lone as pa.'f1. of t.1e project design.
Pu1:>lio Works Dopartmenl, Stonn Drainage: Reduced maintenance and
mi..,or repairs as system 1s upgraded,
None
Consistent with En'1ronmen!a1 Rcsoo"", sections of the pw..
Prpleg lap CD1lt&<!' Joe Teresi
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1995-1997 Storm
Capital Improvement
~
,.r
3 """11""",. Pr 9-6-97: d.tStqt1
hDTE:
Cvrtl ond IjlVtll"f re-plo~-em'!nl Qild 'ep:oceme'lt/
r.-hobihlotWn of det~iol"otll!:d' pi::e;;ne-s will l.::Ikf!
p40Cl!' tl'V'o-uQhout the-cit) ourirl9 FYs 9~-9f.j
0f'Jd g.e:-9.1,
Drain
P~jects
&~mcp from
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City of Polo AHO'
GeO<)(Ophk Information System
(CIS) I
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SCOPE OF WORK AND PROPOSAL REQUIREMENTS
1.0 GENERAL INFORMATION
The City at Palo Abo PubIk Worb Dc:partm:nt. ~, Divisioo, .. reqllCSlini Proposol!
from qualified cooP'1!iAc !inns kI <X:lI>duct I publi<; o.!tr<ocil ~ !O infunn the axnmunity
of ~ City'. pi"""'" IIDnD dtaiDaIe ~ in¥o'_ll plan and Ie __ 10M!
or iDaat ia imp m r., 1be pian.
CoasIno:tioa 0( IIle City 0( Palo Abo's IIDnD ~ syJRm bepD """'" 90 yean .,0 and
coatiDlIOd asllle City pew and~. Due ID ~ a:wutnintl and tlle oi'MY'" of hiV>n'
priority pmcrams, howeYa', IIle (".ity', IIOrm ~ progran', .. ..., ~I irl the past. Ftnt
of all, the syscrm "Wa! DO( adcquateJy ~ to £eep pL-"'C' ~~th W le---e.! of deve!opmmt in
the City. Scs:ond1y, the Clty had no p{a.1'l~ for repr....~! or i-er...a..'1t!iLitlOO of t.~ storm dr..in
infrastructure as j! aged vxl. detuii..1f'altd. In order to im9m"e P;;.lo Alto's sl"o'lm drainage
progra.'TI, a Storm Dnin E...1t.eTpnSte Fund ' .. -as d.:-.'e~0-ped in f,QJ J"::;':": 1939~90 to indej:c:n4::ntly
fund storm dri.in m.alfneoanct'. reh,~bjlitollJ.i~.:'replJ..Ct,rr;..;:nt, &r10 new COj1~uction activities.
()wn(-.n of developed Land JXlfceh 'IIIolt.".Ln the City <' .. '""t" r·o"'\" a.s.s::s.5«l iii stDrm dr:.Jr.a.ge ftc-00 their
monlhly utility bill,
Prior to initia..tir.g aT; intensi""e storm dnirf48t C4pital improye;nent )JMgram. City su.ff Oevcloped
a plan to identify ar.d priot'itizc nocessa.ry improvement!. Two m.zjor studies of No Alto's
municipal storm ~ sy.:.m wen oomp\eled ir, ! 993, n" S",m Dnin CooC.itioo
AJoessmcnt I!Udy ~ the phyucaJ cooditioo of II>< Clty" ,",n" <1r.tinagc ir',(rastructure
. and rec.o~ a 1 ()..year, S5 milllon prognm ~!acernrntlrehahiljtatio., prt>gnm 1-0 COfTttt
the identifi«l detiei=~, n.. Swrrn t:>n.in Mam1 Plan .tudy eutni.'l<d the Sl<>nn drailll8e
,ystem from a capacity SW>dpoint and ",.,."..,mrnded • J(). year, $SS million procr-to add or
replace pipeiines '" improY< the ~ So an ..x:q>table .... ld.u1l,
City staff pt-=<I thc ptopoood JO.ycar, S60 mil1iOIl IIOrm drain in fn.suucnrre improvemeGt
plan to !he City eo...cil in early I~. In Idditioo "'. doscripti<>n of tlle ~ pIlysiC41
impn>Yemon", staff abo preoaIl<:d ~ fw>dina mcdlonismt and pn:timi!lary projecIioos of
the coR of IIle plan to utility rue paya>. All'loulh the Council ..... suppcrti ... of the _ !O
rcpIa<e or n:bab~ oginJ infruuucturo, IIley wen besitanl to proceod with the ~ P' ...
rocommendatjon, for DeW pipelines due to the high COS! of !be WDI'l< and _ty as to its
"""';ty. Most Council members fiavo<ed the oor..wucriO<1 of new pipeline. in .,..... that .,..
cum:ntly un>er,od or undt:no!"\'od by an ~ """" dru""e 'y~m, bUI, bastd 00 ~'>e
inform.uioo avallablo, ....... unwilling IV "'I'!"Jft the \nstiJlltion of larJCf ~t or pazallcl
pipelines in .,.,.. wiIIl exiJtin& cIraiDoIe SYArmJ, The Council approved funding for a >-)'OU
Clpitil improYemem procr2Dl, illcIoding a limited namber of new pipelines, but deferred •
decisioo OIl IIle remaiJIde< of the Master P!aI\', rro>mmeadod impr<>Yemc2>ts, They fdt that •
final decisioo on full i~i>lemcntatioo of the Master Pian ~ld not be made until the community
was made fully .Win of the >rope and cost uf the proyosed imp"",cJ1le%lts and h-.d adequaJe
<JIlPOI1Unity to provide comments to Ciry PIif and the CooDciJ. Therefore, the City Council
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diroctIed staff jp cIevdop and implemen~ with tho .. oj ... """ of. <OnSUltllnt, a public ouIlUd>
procmn 10 infonn Il>e .:ommunity of tho City" poopocc! S!XlnD dmr,age in~
improvement pian lOCI 10 ...... Iheir level of in= in implemcrlti", Il>e pian,
2.0 SCOPE OF WORK
The primary objeaivc of tho ProgYam is 10 pre3ent Ill<: City'. plDpO!JOd -.n dr1mo&e
infnoInlcIure impJo~,\ pian \0 'I'Irioos audiences .,.;ttUn Il>e =munity in cloar and
UIIdontandable tmns and jp solicit public input lOCI """,.-s !XI !be plan, 'Ibe Cnna,l_
sboWd dosign IDe Propm \0 achieve tho foUowina opecilic &COl':
• To fully inforn> Ibe a>mmunity of !be ooope of 111< ~ stD<m ~
improvement plan, indudin8 the m<tIlod<>loey WIOIl f'" i<i<rttif,;n: !I><
itnprovemt:oll$, 1he tsti~ COS1 of me P~", ~'>e b<:n<fits of L"-' pW1 !l'!d me
implicalioo, of defcning u.. won, and proj",1«! cost 1rnl'*>;' to unlit)' ralt
poyen,
• To provide an opportu .. ruty for resiaer.ts from ya.riou~ fact"J..s of the C1./m111\.;.nity,
i..1c!uding a wversity of la."1d uses ar.d geographic area.;, ar:d a:ras ,,; .. ith y.aryin b
levels of existing dr.tir.age service, to express thel' opi.Illon.~ on tM ~ril.S 01 the
plan and their pcroeption of ~ need for storm drainage impro\ernmu i!i theI1
ncighOOtbood and throughout Ille Cit)'.
• To ideDtify ~ ~-el of oommunity interest in lmproyecj storm drainage VI 0fIie1"
10 provi~ the City Cooncil with <d<!itional informali em iO usist Illero in miiling
• policy decision OIl • futuro storm dnm.ge ir.fnls:ructuro improvement 1'100,
A budget or $S(),OOO lW been establlihed for the implemenQtioo 01 !hi> Proerun, City sW!'
would lilao \0 complete tho Prognm and provide. repo1I to me City Cooncil within .u lDOf1tt"
after !be issuance of the Notice 10 Pn>ceod, Proposals sholl include • leflWivc Progn.m
lIObcc!ule, with key miIe:s1DOe dales, whicll meets t!tiJ time CXJIUIr.Iint,
'Ibe ConsWlaDt shall perform tile followin& major l3Sb, plus any other tdalOd .....n: ne=sary
10 dewlap me! implement an efiecliYf: public 0UIr'e0ICil Prognm:
2, I Assist Siaff in Prepori.og • Summary of \he Storm Drainage L,frutr.JCtU<c Improvement
Plan
Bued o:l a teYiew of written n:porI5, maps, 011<1 other cIocuroet:ts and inteMews witb City SIaff,
!be Consultant shall develop a wriil<ll summary wlUch describes the City'. plDposed IIOrm
duinage infrastruclure improvement plan in clear and undemandable temu suitable for
p' ..... lIatiOll 10 !lte tel'.eral poblic, The summary should include \he (ollo",1n& major
00Illjl0IleIlts:
• a dcacripIioo of !he metbodoloiy uacd 10 devolop !he plan
• a descripIioo of !be """,m"'Cn<led pipdine improvements
• tbe ,..; ........ cost of the improvtmeftts
• !be beaelits of implanenting !be pJan
• !be impIicadOllJ of defcnine !be imJllOY"lllelllS
• !be projecIDd cost impacts to utility i1II<. payers
The infoo matioo ~ Outing !be performance of thi.; task will be incotpolalod inl<> \he
VIriowl ~ malaials clevdape<l by !he Consultant in la/.er I3ili as di:scribod below.
In oonsulW.ioo willi City staff. Ihe Consultant shall develop • wategy far ru-ninating
informatiott ott !be City's ~ 3!Oml drainage in~;u", improvement plan 10 W-OUl
IIU4iences within !be community aro<l ",!iciting their inpul an~ oomm<llt 00 the plan. The
outreacll fecbniques shall include both Cir/·wide aetivities .. woU as targoto:! activities w~Jch
re.\Cl! ~lativ. somples nf the community. The targmct ludien= shol [ ttp=t • var'.oty
of i2nd uses and i:<'O&raphlcal area.! within the City, and include areas ",jib varying 1evcIs of
ex.i~ storm dnin.a.gt seniO%, E:umples of pot.el1tial aud;~r.ces indude nt:<ighbcrhood
a.s.soci.a.tiom, service thlb3, and the Chambe7 of Comm~ or other bUilne$S orpnizatiOf'l.3. ~
Coowltant shall lBilot !he ou~ =tcgy 10 ACC<>mmodale the varying ~"" of the
sdcctod IalieI audiences. The Consultant WJI recommend various outteach toduIiq .... .!UCh
.. di!eet mailill&S. !l:lo¢ono polli. and IlOitttborhood meetings, whi<h will etlable !be City to
ablaUt !be most "2lid and meaningful input from the community. The Consultant shaIJ oJ",
comider and ~mend. as appropriate, variom information OIltkU. such .. local ~
. and the cable televisioo public access channel, 10 diMeminate informatioo to the pobli<:. The
CMsultant shall mec! ",ill! City SUlff Ie discuss their I«:On\llll,nded ou~h stralqIy Ind shall
__ Ibelr ~ as necessary 10 satisfy the conocrns 0Xjlre<scd by City .wr.
2.3 AssUI Slalf in Pctfonning PubJic Outreach Activities
The Con .. l/tant shaIJ ptOV\ck.n libor and maIaials """""""'Y III impImIent the ou\readl RnIt&Y
dc¥eloped in Task 2.2. City staff will auend and &SSisI in mode:atilIg !he pubJic meetings. In
addiliool. !he City will be IapOIISible for payment of ."...,....,1. costs for miscell ....... itanJ
IUd! u adverIiaing. "'I'fOIIuctioo. and mailing in order 10 maxlmlzt II!c .... of !be CoaJultant·.
~... Tho CoaJullallt shall pre=t all meeting agendas and formals and all mailing. or
bal>douls to City staff for mlicw prior to finalhlng lhem.
2.4 I'repaR Report of Findings
Upon completion of Ihe public outreach IICtivities, the Ccnsultant shall prepare • dtal\ ~
swnma:izin8 tlle input r=ivotl from tho public awing tho outreacll process. The report shall
be finalized after in<otporating review commenls from City staff. The CoaJultant shall also
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...... oa.! J4$ilrarlou, iDcIudini appropriale viSllll aids, to !be City"~ Finance Committ:e
I8d CQUDCil ""';";''* die outreach process and findings.
3.0 PROPOSAL REQUIREMENTS
P.Ojl<4Z' _ 'tij 'R 1 10 submit five (S) .,.. of their proposal w !be City for rcMew pmJlOSOS.
Propo-.b I!ba!l izIc:Ju<¥ die fuIlooIrin& infoonation:
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2.
J.
4,
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£.
7.
S,
9.
A Iriof .. _ dille Proposer'. , ..... ral bocIcground aM r.ecbnical c:apobilmes.
A ... .......,. 0( IlleP,oposet', ovcra11 approad! to the Prosmn de$cribod bllhis
RI'P.
A fee JCbodule sLowinJ hourly rares for Proposer's staff members,
An ~ ~ fee for each 1Uk outlined in the scope of work.
A pta,med Program scIlcdule, with key mileston.: dates.
A !Ummary of Ihe 1'ropc>Sa" reiC'o'<lfn .<peri"""" s.imiJar to Ihe Program
o..cni>od co this RFP,
A JUt of names and resumes fo' proposed Program perwnn<i,
A list of subconL-..:rors (if iiJlY), their scope of work, a description of their
rel.cv-ani txperien~, and a list of the[r proposed Progra.rr. p;mcn.'lcl.
A ~t regarding tlle Proposer's insurance coverage.
A """""It oost estimate 5hali be provided for =Ii task liSled in L'le scope of work. The
esti_ OOSI shall be SUJ>IIO!1<d by • fee schedule listing hourly rates for all proposed Program
penoond. Cool infonnotioo requested for this proposal "'ill not be the main ~I factor
it! tbe oeIa:tion of • C<'IIl3ultanL This information will be L1sed as • basi, Cor negotiation of the
fiDol COOI1><t """""'t. The a<IUaI ooosultlnt fee will be negotiated after the selecIion of a finn
and '0111 be base4 upon • scopc of work '" be refu>c<l during co.lIraC! llCIotiatior ...
The OOIl,,,hanr oeIectcd for this project must enler inw a formal agreement with !be City 0( Palo
AIlD ond comply with Ihe iIuwance ""IuUemenu as set fortlt in Attachment A.
4.0 PROPOSAL EVALUATION CRITERIA
'"""'" l'roposa1s thai 110 ""';\'Ild by Ihe SlaIed deadline of will be promptly
m<iowod. No late l'roposa1s will be accepted. City staff wiU review the Proposals using the
following critr:ria:
2. .soo.,e of """"CC1 to be provided and general approach to the Program.
3. Amount vf experience \l.1th similar proj~ts.
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s. 0 c ,t. Ioc:II>oa 01 Ole fum _ to tho City.
6. Pe; : _ .-no. 10 III< JUViI:>e! to bo provided.
Allor doe Pi..,.... .. nMoMx1. m1I' wiD AO<if)-all PrcpooerJ of Ibc:ir _ ill wriIinc.
IIIIa ...... <II arJec:Iod _ II by • Sdec:tic>a AdviJory CommilliOe lie lentllivdy ........ '\aI
ior • TlIooe ~ for tho oral ~ prooess will be odviJod u to tho lime
IOId ...... 01 __ .iow. City IIIlf will I!IempI 10 oobodule illterviow limes tbIt
• .. .. ' " eWtiac time mmmi""""IU. .Key iDOi!Iben of eocb PJ.....---.
prajeCI ..... ib;IoaId ~ ,.-for !loe ~. A leI:cr "ill bo issuod to caciI inl<n ;.,,, ...
ie6 . , doe ..... ole.. iaIoMew IOId m",,..;on IOpies Ilona witt> tho fum', inlerview lime.
Tht 5 , -n,,,, ~ Commi_ .. ill rank the PlOP""" , after the oral int<rviewi. City Paff
will IlqOtiaz IlIo JCql< of """'" and fL'Ia1 """' .. of o'le agr=""'" t v.i th the seJ<cte,j COIlSllltanL
UP'"' the COI4<ttioo of Ill< ""fl~, tho ."gr=ne:-., wm be """ to !he Cit)' Coo.'lcil (or
zpproval in . A No<l", to F'ro:«<I ,,'11 be l=«l upon the final e'''''''Jtion of !he
Agrce.mau in __ _
5.0 crn',PROVIDED rNFOP~\lAnON AND SERVICES
1. CqJi<o <If appIjcablc staff ~, I<dlnica! reports, map<, a.'ld oIher docwnenta
~ !be .. ~ = m--.lnage iM",str\:CtUrlO improvement plan.
2. List <If ~ .. soci."""" =vi<% clubs, Clwnbe: of Comlllen%, and other
buIirca ""P'"zatiom, includin( camcs and Idephone numbe:i of contact pcno!U.
The City will Jl"IMde Ibo fotIo.oiDc oerv',.,.. during !be implementation of this Program:
2. ,......... of Dff 1qIOrts 11> the Fmonce Commi_ on<! II>e City COWlcil tnnsmitting
the Con""",. JIr'osram IWllIIW')' report..
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