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HomeMy WebLinkAbout0468.094.. TO: FROM: City of Palo Alto City Manager's Summary Report HONORABLE CITY COUNCIL 12 CITY lIiAJ'IAGER DEPARTMElI;'T: Planning AGENDA DATE: October 17, 1994 aIR: 468:94 SUBJE(,"T: Sanu. Clara Count}' Transit DL\tricl Req\W'S1lhat tlw City of Paw A.lto Appro)'.e a Bu_'" Shelter Ad\"t'rtisin,g Program RJj;QlJEST The Santa Clara COllnly Transil Dl:5triCt (' District',) has. c-nltr(d ;iHn a'rj J~r<;':~!11Cm wiil:~ Patrick r ... kdift Group to il11pkment a program or' 3d\';:f!i~irlg in C(1iJflty Tr?r,~i[ hi::. s.helters. Tbe hus. sheila ?cvtnising pr().~lam will ('limi:1.11t~ (,!rr<::"rlt D~strid ~".'~[:' ,1ssodated with bus. shelter maint::llanr.:t cmd wIll allow )'n,;-futuro,,, C\r,'l.mll1p' llt the hu,­ shelter program, Th('" Di!'.lrii.:t i!i reque5lin~ ;?,ppro',31 of tl:.: rrugr.llll hy PJlu A!~n 3nd five other key cities in the County. RECm-1MENDA TIO~~S Staff recommends th<lt Council direci the Mayor to send a le1(t~r tc the Trans.it Distrixt expressing Palo Allo's OPp0!>ilioll to the bus. shelter ad ..... ertising program a.nd requ(':s.tin~ that the District continue to provide and maintain the currenl non-ad ... c:rti,ting bu::; sbdler5 in Palo Alto. which comply with existing City policies. POLICY IMPL.ICATI.ONS The! provision of, improvermmt to, Of illcr~ase in bus !.tnp consistent with Comprehensive Plan Transportation Policies improving mass translt and lncreas~ng transit rid~IShip. amenities ,!::r?qer~jiy is. and 2 ""hich ad ... ·ocate However, the specific proposal to add adverti.<;ing panels 10 bu.s !helters is ir) direct ccnflict with Comprehet1Sive Plan llrbml Design Progr3m 4: Disco'Jrage g«.rish s,!.?ns, through sign regulations and design standuds and t:"ncollmge signs that blend .... , .. ith [he 'iit,: and the area. Specifically, ti,e City 'ign ordinance (PAMC Tirie 16.20) currer,I], prohibits biflboards, and advertising off-pr~mise!' and on public rights-of-way. To a'.::commodat.e the bus shelter advertising program. the sIgn ordinanc-:. would need 10 be amended Lo expressly allow bu~ shelter ad,·ertising. CMR:468:C}4 • I ··--....... '% ..... '~¥ .. ' .... "'trl!i$t<i·iIIoI?gll!l.·Il?'3 .. EXECUTIVE SUMMARY . The Transit District's propose{! bus shelter advertising program would replace the existing non·ad .... ertising bus shelters with completely new shelters provided hy an independent advertising company, Patrick Media. All of th.e new shelters would be lighted and meet Americar.s with Disabilities Act (ADA) siandarcfs.. Seventy-five perccnl of the sh.elters would contain two-sided, back-lit 4 fool by 6 foot advertising panels; the remaining 25 percent would be advertising fret' .. Maintenance would be upgraded to weekly cleaning and grdffiti abatement within 48 hours. The pl.n will only be pursued when six key cities approve the program. To dale only three cities (Mountain View, Milpitas and Sunnyvale) have approved the program; Santa Clara, Sari Jose and Palo Alto have yet Lo tue.a position on the program. If Palo Alto were to receive a pro r(lta share of advertising shdiers during the two years of the project, the total number of shelters. in PaJo Alto would increase from 25 tD 33, of wbich 25 wOllld have adveT1is.il1g and 8 \\iould noL Tf the advertising program i<) pl.ir~ucd to the full buildollt !e .... e:1 of 1000 shelters Countywide uver the tam of the -agreement with Patr\ck Mt':dia. P3io Aho's share c,)uld lncre-a:.e. tn 60 shel!ei,~. Palo Alto would be able to maintain limited control over the bus, sh,'ller il15!-;l:llati0ri~ thi'Ollgh the pe,rmii pr{KeSs. ar.d r\r;.:i',ilcctm;-Il Rt>vit ... • .. Bo~rd (.~RB) r';:'I.-'lCW un I,I/htrc bu':) sht.lter advertising would be allm'-,'ed amJ (he total number 0f advt":rti~ing shcltt::rs. However, th\'! City will h~\'e liule control .(Iver advl."riising .... ·ontent (except to prohibit advertising which is pornographic. obscene. false. etc.) due to First Arnt~ndment proteclions. Staff has concllJd~d that tht proposed adverti~;,ing program is irll:onsislenl v,ith the City's urban design objectives. would creaie, visual clulttrlbJight along publ ic thoroughfares, and conflict with City policies to prohibit hillbClards and off-premise advertising. Because the District is required to comply with local ordinances, tht: program could not be implemented without an amendment 10 the City's sign ordinance. Furthermore, .s.taff believes the District has a commitment to maintain and expnnd bus stop amenities, which encourage and butld ridership and help the County achieve air quality standards and congestion management plan objectives. For these reasons, staff recommends that the Council not support the proposed bus shelter advertising pmgrarn. As alternatives 10 the recommended C0urse· of action, Council could cons.ider the following alternatives: (l) approval of the program with conditions to addre.';s local concerns; and (2} rejectKHl of the program and continued discussion with District staff on bus shelter maintenance and funding allernatives, including having the City assume responsibiiity for the bus shelters in Palo Alta; or (J) rejenion of the. program with the undersTanding that bus shelters in Palo Alto might b(.': rCnlov<?d, if the: District cannot identify resources t(1 fund continued b1J~ sheller mainlcnancr;!, or (4) rejection of the program and consideration of a City-run bllS shelter advertising prcgram, CMR:46:2.:94 • • , . ( ~- / ---" · , fISCAL IMrACI There would be no tiscal impact on the City if the staff recommendation is accepted and the District continues the current bus shelter program. The fisc-a1 impact of the alternative Council responses to this plan range from potential addition31 revenues, if the City ac-cepl.'5 the bus shelter advertisi~.g program and reaches agreement with the District on a revenue .haring plan (Alternative #1), (0 $),000-$10,000 in new coSls for Palo Alto Sanitation Company (PASCO) serJices for trash collection at existing bus shelters (Alternative K3), or up to $[07 ,OClO inilial cosI5 and 527,000 annual costs if the City el~"1.S to taia:: over the existing bus shelters in Palo Alto (Alternative f/2). ENYIROJllMEI'.'fAL ASSESSMENT The Trans!t District is the Icad aEenc), und~r CEQA and the ell), is a responsible agency. He-weyer, no envlronmenlat assessment is required for dt:nial of a prIJp0sed project. If the City Council conceptually approves the projc("l, it wOIJJd direc! staff to prepare the nel~-=ssary ccx:!e {:h':Hige.s, and an <1pprvpriarc e.nvironmenlal ass,e-ssment will be <.1lme at that Lim.:. Prepart!o By; Gaylt; Liken,:>, Senior Phll1J1a , -/~ ,/ /? "'/,,/ Department Head R"",w ~~~Zfif~sf~R~{;~UN$< Direclor of Planning and Community Environment C~ly Mao3ger Appro\''dl' CMR:46!l:94 Pag.::30fJ2 • City Manager's Report (In-Depth) SVBJECI': Saola Clan; Count)' 'fran";t District Request that the Cit), of Palo Alto Appron a Ru ..... Shel;er Ad .. tr1tsing Program l!£l.: Q!llMENDATl ()N SLaff recommends mat Coor~':"iJ IJphold (urrent City ~lic)' prohibiting off--premise advertis.ing and billboards. and n:je·:\ the Tramit Distril't'S proposed bus shelter ad\'enis.ing program, SLaff fUr1h~r recDmm~nds that the Councii direct the MayoTte send a letter to !he Dis.~Tict transmitting this PI)sitilln and recommt:nding thJ~ the District ccnljrme {o pro\'irl::-:md m:l.lntain .lOn 3.d~'u'tjs.!ng ~h;.'I",;r~ in Palo Allo. llAr KG K~)'L.:-;n Ti1r: Tr",n<;!1 n;~trid ::.l~> ~[·t'r~l"\ipl.1Idy ~h h;J" :;ht:lt:-:T'; fl_l\:at~d lhrougho,H Sanla Clara (\111f1i) Tn,"'~\'" )".;:h'!:, h,\\,,, r~,'~l l't..·,Ji,::,j ,H:;I [)1~:n:,lir,r:d (ind1!din.g H<:lsh pid-up) O/lce :t Ill,'!n:h, ,:~i J. ,':<-l,q ti! :1fi~11'W~IIiI.i"'ly S"'(~).J,'(l1J ~i Y("H to Ih.c Distri .. '!" r-l0',vc\--'>:!. givcn the fln.<r:, '1;'1] \'\.·[l·,tr.J·li~t~ ~'f lh," DI:.'rl('L If:::, D~'lr;,'i 1;:15 m~l b,""~'n ablt: l;.) t:.'(pdnd the :'ihelter r'ru~rJi:l ~md l!lstal! ); .. ',,' b'j~ sh.:ltl."rs in r,',,:nt :\,:.H~. i..a~"1 fali, rhe Dislrifl Iss<Jed a R':Ql2C5! I(lr PruposJls lo contr;](\ wilh art .1d","c-rtising ((lmran.~' 10 imr.::1i artJ m.{inlain all of the C~hHI!y bus shd:ers. in exchange fer th,,_ right ILl dl~pJJy \.\)IlHlH·:·l,t:::t1 J,-h~11j-"I'I~ ill I:"." ,hi.'irc,,; Ttli.' Di~tril,.'I'_" ~,)Jb in pursuing the bus ,;~clla ad\"crtiqn,g program wae: tnrt'doJd (I) to imj1ro\'c mainlcnan.cc, (2) to pnHide mo;"e hiE:h quality sheliers and \3) \0 pruvidc maintenance al nO co~l to the District. PlOposaJ~ WC~ rCI,;ti,'ed from 1""'0 tirms. :md on June 9th the Transit Distnct B(,~d of Supervisors apprm:c.d an agreement loI.'ith Patrick Mt'dia Group, Inc., th,,'larg~sl out-of­ nomf ,ad,,'e-rtising <:ompany in the nation, whic.h operates bus shcltl.?r program:!) in other large metropolitan areas. Pau;t:k, Medi.a: WtlJ talc." o\t~r the shdter program as. soon as the .s.ix citks, in whicn over 80 percent of the exi3ltng ~helters. are located. e:ooor~ ~r\e pr(l~ram. Those. cities are Pato Alto, San Jou. Santa Clan, Sunnyvale, Milpilas and Mountain View. Th!! linchpin is San Jos.t, i,.o:huc' OVCT ~(J rx-n:c-nt oftl:!:! ~U~ s.hc!ter.:. dr~ :r.ow lo.::atcd. As of this dale, the following a::."riom have been tak.:n by thc~t Cilit''i: KEY cmES S;J·_~-:-~t ~Idl "r,J~r JJ"';LJ~'1'-'11 I~ eJI) ('Gun.'11 T(an~p.JrtaIW!\ I! ",~J D=''-~!L:f'~~'~: C(,:nm.n<;", ""llrwLJi Ic",_'!Ull\',n; S!I'."U!J ~ 'I 1"!~rr"J (., [h, {',)lJ,J,_11 J'I ~('\<:[Ilkr __ ~ ___ ~ EnJ",-<J II · , KEY CITIES • SHELTERS STATUS :':1 C(~,\ .-;1100 tll '/'Io0'It Lnrl f.1f-' ((nil r ... ,t _rf'1"'..e) :Q.aff ~lh.X' If' enoJ.or:<.t rro;:rI:'O Ady.QJi.~. TI;~ 3.-gre.:"ment With P.)lrl ... '~. ';lll~'JI:il':~ th::: :;d','n!i,"in~ ~.';l k ins,!:ll!e:J in 75 perc...:ni uf the ~r,~:ters Tn::: [cm.ii:tirl t ]:'i p":r ... -:::nt ,·f d:~' :;;'~'Il~'h '.qiJ n,'; r'3w t:ornm~rcial aOvtrtl5-.ing, Ur\~o\.j -Rd', -:.: ni:,in:o; ~ t1.1.: in t!,,: ,. J '.;,: rll" i '1 ~ ~1F'! tc; h m.,,,y h: 0:.,:d by inc Tj:m~it Dislf1('i for p~lbii...-: S~f\i(" .~,.i'.i.,:rti~in.~. Tk' Dj'!fhi re':--:r','.:;".' l~'~ rlt,ht to approve all advertising. S~t;J:. ___ Pe!S'"rLMld Maintcmm.c;s;., 1h~ shdt(,E "'~'!Il ~ l"hn,::il.t.:d. of ;ullminum with tempered glass pallels sirniiar in .sill;' ann d\,.':sitw to Ihe o~is.:irlg sh-.-liCL'i The .~hcl~l'rs. ..... ilt ha",~ lig"hting for security and will COI11})i,. \\ i,lh ADA rC4uirt'rTlt"nh t;,), .Il'(.;.;,sibilll.\,. Tt,,-:­ adveraising panel (approximafely 4 fcd by h f0-,:I) WJiI he II~·'_) S.lJ:-J, kl;.J,>lil :·Jj"id inS!51led at lhc far (d0wnstream) end of {he sh:her. The)' v. \U ~ \·i;ib~.: to t(.;!.fflc in bo..Jlh directions. (see Altac:hment I for typical shditr d~q.t!nl The shelters will be in:;poecled. cleafl{.d and Ir.1s.h collt"cted Dna a '.\,;ec:k. and repO-tirt'd as ~eded. Reports of graffiti, vandalism, ek. \I.·ill be te~p')nded lu wilhin 48 nmlrs .or within 24 hours in eme:rgenc)' situatJons, frp~ Term anti Ph3J!;~~JO PJa". The-cantract wi:h Patrick is fl)[ 15 years, and includes the po\entia! for installation Qf lip to iii lctal of 1000 tms ~h.d(er instaHa\\ons Count)'wide. During the. fLest year, 200 ad ... ··erti:jlng s.hdltrS ::l."nd 2"'0 w:;r.-:HI ~hel!;;"r~ will hr?' im.lalled. In the second year, an additional 221 ad"t:rti~ing s.h~h!!'rs <lI1d 91 iH1n~ad :;hdlas Villi b¢ installed, thus reaching the 562 sheltt"f J=:-vel identified in the-agie--em.:nl for the initial buildout phase. COllr,ty staff has. indic2.ted that the 3dve:rt~sing shd~trs. win tx-d\~tributed equitably among the jurisdictions_ FinancigtJ ___ J~'_~J}efjtsJQJ_b.~ Dis.lricl. The fll!.1Ill"ial ben"tiL'" :el tht~ Dislr;~i arc S,Ub)\3;llIiaL The.. proposed agrceml!nt with Patrick Media will resuil. in th ... District "ZI:::hiti.'iflg an annual CMR:468:£-4 pjj.~e5f.JfI2 ._!.o /. : " net savings of 5500,000 by eliminating t'he mc'linlcnance contract costs coupkd wilh ntv! annual revenues of up 10 approximately 5600.000. Patrick wiil pay the District a $750~OOO advancc on estimaten revenues upon issuance of 150 ad sheller permits, Thereafter, estimated annual Di~trk,t revenues YoiU r~nge be\ween the foHowing: Low Hign E:;tjmate Estimflle $ 50,000 S 50,000 $253,800 $545.000 $303.000 . 5595,000 Annually for prugram administration $50 per month for ear-h commercial advertising sheller or 18% of the gross adYertising revenues (payable aft~r revenues equal S750,fX)() advance pa.id h>" Patrick) whkhever is gre~ter Total District staff has indicated they would consider SOn1t' leve! of Clciverl.isillg 'en>nu~ ~hilring with local jurhdiclions. j\!o figurt;s have ne.en prop('.~C"d 10 dale. If C0llrl~'d w' ... r~ h"l end(}rse tlle tms. sbelter advertising pm£rarr:, sl:!ffkitn"~s th~t rht~ Distrln :sllU'J:d ... ·orTll:lil to an appropriate revenu~~ sharing pia II negcl~a:eJ ~,,'ilh "II the-p'Ttifjp~t~J1~ ci!ic!) POLICXJMl'UCA nONS Tht! current County Transit (non-ad) bus shdter pnJ,gram 'IS (..:m::.isl~fI{ wjth Comprehensive Plan Transportation Polic ..... , I: Impro','e ,\IOSJ Tf"{IlJjit. ~wd Pu!i('y 2: in.crease Transit Ridership. However, the proposed inclusion of R.dVUlising panels on the sh.ell.ers would be in conflict with. the Urban Design Po!ky 4' Discourage gari.dl ~jgn.$ through Jign. regulations and de.\·ign stanaards and encourage signs thaI bIend Iddr the site and area. Furthennore, the proposed bus shelter advertising program would nOl comply with existing provisions of the City sign ordinance which prohibit billboards, off-premise advertising and advertising on. public property. Title 16 of the Municipal Code s:ign ordinance contains two provi~ions whkh relaLe to this program: Section 1620.100. This section stipulates thai no sign .'.hall he placed 011 an)' public property. lnduding sidewalks, \ll)\e:.s it commemorates. or relate,s to a S~ .. B.O;l, historical. cultural or artistic event. This section also p(ohibits signs in residential districts (with limited exceptions). Section 16.-:--0.090_ This ~ecti')n prohibits any sign to be erct-ted or used fN advenising purposes of any kind excepl slich s.igns as ~h«JI b,~ locat"d on a pt:H:';-of business.. This s~(.;tioll prohibits off-site signs and (.Jutdllor bilJboard:-; and lhllS preempts the state billboard laws of the Outdoo~ Adv.::rtising Act. , ' . , 'The City Attorney has determined that th.e District is a "local agency" and. therefore, not exempt from applicable City ortlinances. The pending merger 1)[ the Transit District and Congestion Management Agency would not change the District's relationship ar.d ,""tatus relative to City ordinances. jf the City were 10 agree to the bus shelter advenising program. either {a) an amendment to the pertinent sections of the: sign ordinance would be required to expressly pc-nnit such off-premise advertising, or (b) the District wouid need to apply for a waiver to the provisions of the sign ordinance. The lauer process requires review by the Architectural Review Board and approval hy the Dlreclor of Planning and Community Environment or City Council with fmdings similar 1.0 those required. for a variance.. TIle City AHomcy has detennined that these fmdin.gs are not relevant to this issue and. therefore, an amendment to the code would be the: mOit appropria,p .. ction. IJJ,I..i...s.h~lter LocatiQil The District currently l1a'i t~.'enty-three sh~jters located ill Palo Alw. 3nd two at Stanford Uni-.'ersity which \\"iil DC rl!gula!ed by Santa Clara County _ Th~ locations .are identified on the att,1Ched map (Attac-hmenl 2). Thirteen are located on eily tlrterial or coikctOT :;tre-ets:, s,e· ... en on EJ Camino Rf'al {Sf<ll~ hj~h\',.-ay), two on Page Mill Road (County eXprl.'s.',way), two at Stanford Uili\,er>;ity and une at SlanfDrd Sh0pping Ccnttr_ Cf the l\.,-t:nly-(i\lc\ only one sheller (on CalifornlJ opposite Oberlin) is in proximity to a if:sidential districl. If Palo Alto were La receive a pro r~ta share of adve,rtising shelters during the two years of the project, the total number of sheller.'> in Palo Altu would increase fTom 25 to 33, of which 25 would have ad .... ertising and S 1,""0uld be nOIl-ad_ If the advenising program is. pursued to the potenlial bUlldoot ievcl of lOOO she\ler~ Countywide, approxlmately 60 shellors wuld be locatec in Palo Alto. UnOer the terms of the contract, PatriCK would first replace aU the. exisDng shelters with new shelters. Neither Ine County nor Patrick has identified which of these locations or others would be candidar.es for advertising shelters. It is a.ssumed that Patrick will want to locate th~ advertising in 'shelters along major trdfflc corridors where thete wiH be the most passersby" Consequently. more shellers maybe proposed for El Camino Real, Page Mill Road. etc. However, until the six key cities agree to the program, the District and Patrick Media will nOl procee-il to idt!nlify the er.act !ocatiom where sh.dters will be installed. The City could c('l:1lrol the locations where advertising shelters would be allowed through the sign ordinance. For.exarnple. shelters \\"'ith advertising could be expressly prohibited in residential districts. limited categori~31ly to collector and arterial streets. or limited to expres.:<.ly idenlified sire~ts_ The issue where advertising panels would be "acceptable" is suhje<:t to discussion and debate.. From an aesthetic perspective, \'I!ou!d a bus shelter C.MR:46S:94 ." j .~ ,-.~ ..... • with dou~Jc sided advertising panels. be more acceptable along El Camino Real (an a.."1erilJ) than on Hamilton ,""venue (a collector) in front of City Hall or on Deer Creek Road in the Stanforrl Research Park)'? From a business perspective, adjacent property or business owners mighl object to ad· .. atisements in bus shelters that display a competitor's s.ervices and goods City Oven tgh Lcl....MY_;.rtill.r\$.._C.QDJ~JlJ 1ne agreement rxtwc:en Patrick Media and the: Districl stipulates that no advertising promO(ing the sale of alcohol or IOO.!l(CO will be permitted nor will ad .... ertising that IS ob",,,ne or pomogT<lphic, defamatory, misle.ading, or false. However, [he City will have ... inuaHy 00 control (wer ~ coment of the advertis.ements. which rna)' De considered "objtctionable" in other ways, due to First Amer.dment considerations. Should \"ompl.ilrns. be ;c:cei',ed aboul the naTure of advertising, Ihe City re(;ours~ would be to rckr tl!t (oncems i(~ ~he Dislrt.:'L f.:.i.Ll_L1';_;:J~JJ~_r) __ 'i.C' ,\ :1 nJ __ L\f'l-1 r.':""_'_:llJ~f.Q':;S ~_:i Til,-Di~lri,-,! lnili,lJiy indtCCitr:d !I!c~r Ifltt.'nt to '>c;:\..: inpul OF) the sh~lr_er ot;'i-ign horn lueal jllr'l"di'_'~,i(lf'':; H(I'c;c\,:r. tth' !lit .... • of Ih~ '-1J\'r,;r\!':>i!l.~ railtl, l)Verall :shelln sin, and ,:C"li'Iiu(!I:'n fiL~['~ri'it:; h:,·,' .... · 3Irc~,d)' 1::: a: :-~k'-'tc.d. Wilde th~ sh,!lteLo;. h3Vt; yel 10 be :!l:1nu:'J":~'Jr~d ~:!~d In.· d:::<'lgn h,r tIl::: ~hdler:', med in Palo Aho could be subjeci. tD revil!\". by (he Ard,il,-,"ctUj,!i R,~\'l~W Buard, "it"ff would nut anricip;:\tf thaI Ihe District would Jgl~e ID ~i,gnilj""'dnt (han,~t'.~. The Cit)' ~0~l\d r .. ~l~)rt tho; '<l;u1horily ~o rC,"'Ie-w and ~ppro'l e eatll bus. shet\~r ir,stallaticm. CU!'TCrHj,~,. this. i .. d(lrr:; al1he. 5.1~1ff !t;'vc! iH~d staff's (c:,:oPlln .... ·nuation is. that Ihis pn .. "Ccss should ..:onlinue Onl;C' the sheila desigil h:i~ h~en d,'te:rmined. :'ta[fwQuld proces.s each sheller request from thr, Dis.lrlc! thiOugh the t"j1croachm'-~nt permit prcx::ess. Normally, this proces.s wodd not include ARB re,vlC"'o\'. bm applications could be. refened to the full ARB if rteCf'..ssary. Bus shelters loc;-!:ted on El Camino Real or County roads (Page Mill/Oregon and Foothiii E~presswayJ would be subjt:ct to the encroachment permit processes of Ciolhran.l and th:: T rans.J..'Ortation A,gcncy. respecti .... e! y. Transit District staff t\as inrlicatoo that the.y would b~, amenaole to some fair compensatioo to the cities for encroachment fees 3f1(1 in'''f1Cctiol1 service-so The City would receive a small amount of re-..enlie from tht program in this manner. Tho! need to ~Ij,pp-I)-' pG--.cr lO ttl'_' new s.hel!er:; for the Light~(lg will requ.ire d~taikd r;valuation of each bus sn.t:ltt:r sill'. T.h~ Utilitit) Departrn~nt 12au.lions th~t power may Hot be readily aVaIlable at each existing or proposc;d Joc~tion. While the contractor will bear all the costs (0 construction costs., the some. inslJllations may be technically inteasible or I_he fost rna)-be prohibiliv;!, The'_ Utilities Departmcm l,'iOlild need 10 establish a new interim nal ra!~~ f()r LliHnt'l~rcd s.en,il..\;" <it bus sht'lt~r.s. and then rt~lurn lu tot! Council for appn,,, a: of ;t IiI1i\1 rate. CMR:.;68:~ Pag.: 8 of 12 -----..... '--- . , Conclusion The ad,,'antages and dis.ad\'antages of the proposed bus sheller ~d\'ertising progr(lnJ for Palo Alto are summarized in the fo!lov-.-ing tabje: • Ad\cr1ising on 75~ of :!J1eller~ Mort' frequt"lIl maintenar.ce and gr,dfitl I' ah.att'rT'Ient I--==--------+I-~--- Upgraded s.he!tm an<l II g!':tin g ". ~and ___ l_' __ N_O_Ci!)' c(lntro! of ddverti~ing CQfll:nt • COIilpliar;a> ",im AnA s:?:~r~~ . _ Signifiur,t Ct)S"i :ia\'1np {Of DisHi..:\ \. tlf1xno",I,'J\ number of adlY,tmnaJ She\:Ji:rs J • ! . l G~r:"rJ.I!:r <,',~;-"i'-LUH '",,;h Ct;.l"lP;d!~;':'>iH> PiJI! Tr:.i,'j,,;''''';'.' .. '. ,'I'; PC:!ll:,"') -------------------------~-------- Jill'. More ~f:ch:r:, r;'r If.'f,,'! r_,_J~'r., ~!ysi2n Siaff has cOllclmkd that the pr(1p0s.~d .'h.1, I,'rti.,in£ pr.:!gralll is 1(h.'onsi<;!I~n! with !h~ City's urban d~si~n ohjt'l.'ii\cs., \\'Jldd create vi<,UJI ,:luHer,'tdi F hl alu"1!! major public ihoroughfares, ar1d l'<.)nflid ~.'ilh C~\) 1",,'.11; . .':,':' (0 di~.11klw bijlbc'l"1rd~ and off-prC'mi';;l! a{hl:'rti~ing. fk..:au>C' the Oi:!.lri(l j<.. rL',-!~iirt:d tl) ";0mply ""ilh local (Hdinances, the program could not ~ impl~men1ed without an amendml'nt to the-City's sign ordinance. Even with an am~r.dment 10 ihe .sign ordinana, the CilY's ability to rt!!ulate contenT of the advertising parte'ls would b,e u-\'erely ~slricled and dt'pe"!1lJen! upon fhe District's confIol through tht.': contract with Palrid: Furt:hennore. the D[stricl'~ ad(\f»cd poliq.,. as cxpn::s\td in the 1'2010 plan is to ml\intain and t'xpand bus stop 3menilies which ~n,oun~gc :afld build ridership and help the Count)' ach,eve 3lr quall'Y Sl.andaros and congcst~oll management phm obje-ctivc£. For these re<l50ns. staff recommends thai the Council no~ liUpport the propos.ed bus shelta ad\'enising program and :ndH;al.t :hi.'ir o;:'\r"';:,'{:Hi0rt iha! ihe Districi ",viII continue to provide bus. shelter!> consisl .... nl with th..: T20iO plan. Staff would note (hat th" District has not a!!reed 10 this recommeodalion, and the: City's position rna)' ~ tenuOUS if the {liher lc:y ciTies ultimately endorse the advertising program, Pat.-ick Mcai:1 rnighl 315-(1 agra (I) go (or,· .. ard with the iOlt::reern.::'!1i if S~il Jos.e CMR:46§:W P;agt 9 {of 12 I j , and one! or two alher key ,:iLj~s agree 10 the program. anJ th..:: District rcnc:guliates the financi.ai arrangemenls. Under these circumSlance~. Ihe Cily could nlflslder other avenues for keeping the exi~!!n,g shelters (Alternative' 1. d;~L'U)$,;:J below) or pursl1t" t~ m(!Uer through litigation. <\!,TERNIDYES If the City Council wishes to pursu~ other policy directions. staff ha ... id('f1tjfi~ three alternative .;ourses of action: Alternative 1: Endors.e the bus stleltu ad,,'ertising program. subjt"<1 tl) addilional condition ... If Council de..:ides !O 'Support the Dislrict':s pre-pm,,:. slaff '~c·u!d fo;;(l)illlT1t"TKi that lhe following conditioll:'> be incorporal.:d il1l~' Clllil"lcil\ cr;Jllr.~;·m"'fit· a Advertising wi!! r,t: prohibikd frum ;,hdkr::. ill 1C'li!,"111i~;1 :ll'-":' b. Bus shelters .shall b~ re~:rict~d In ::;-lel"i:\1 3D.l (,<)1]·,'. t,"cr Q{(d). ~I::d f'hh ~!:ei~~'r localion will b~ ~ubje{,'1 to 3ppro .... ',"1 by :11,' Cit) c, Th~ Transit Di~tri("1 ;;\lal! ilnpk'n;"nt ,1 r,:,\,.'I1:!(' 5h,~nll~ r'r(l~f,:::-1 lrr I! P;II', ~,i;:\ k~ ''ifl:. net revenues frUHI th~ ~d\'trti~ing p:ogr.Hn ~~11:l\,-' ,Jr.:.! k:)\~:lcj tflL' (\1'-1111)' administrative Llnd orerR.ling e:~I-"..:n~(~:'> ,ESOl'I;J!cd \, irll Ih( ,"'xltr,1L~1 Il) be? splil proportionally betweeil the Dis.lrict :1fld p:Jdi"'ipaling .:iti,:";. d. The bus shelter d-.'s,ign will be suhjt'C1 to lire r.:\'i,~w :In,il'omllh,'n: h., !hc Ar,'hitt'ciuraJ Review Board. e. The advertising program 'will be Tcl;?Vi1;IUcti(J by the' City IWi) :' ~',H:-,11'~er imll1llatjct!1 of the fm;t pha.s.e of adwni'iing sndt ..... rs. dnd a d,·tr:all'ln;~ti'-'1l will he mad" i':L lh?;t tinH.' whether or not to conlinue to parti~~ip~ttc in the pr0.t:ntlll f. Direction fo staff 10 draft appropriate amtnJIr:t'nt~ h, Lh .. si:m ordinall.'e (Cha~t!l l6.2O of tne Palo Alto Municipal Code). A}ternative #2: Reject the bus sh(·lter ad't"t'rtising progr-dm and re-q~1 fUI1Mr discussion with the Di'.itrkl on otber bus :;hf.llt'r rund!ng altt-math'es including City purchase of e<isting ,hell."s and assumplion of maintenance respoIL~ibilitie-s. Transit District staff initially slaled Ih~l ~:'i.iSling sheilers · ... '(illIJ h-rcmuvt"d lx"dLJSo:.' Ill": District no longer ha,'i funds to ,'onlinut! m(jintt!nanc~, More-rt:"ccmly. Dislrict staff has indicated tney Ivouid be open to disclission of other option';;. incll.ldinf! a:iowil1,g cilit!So W purchase the cx.is.ting shetters and a~s'-\m" mair:tenan("~ re-"poflsibili'1es, Thus. the Cit), could elect to take over the respumihilit)' for th~ bus. sh\!lh.'T pro?:ranl wlthin Palo Allo This wuuld include purchas.;ng all t~\.' r:xistirlg: sh-:I~~r~, m:-lir:tL'n:'1n,:e of lh" shi.·l'rr~, ~H ,l frequency to bt. determined, and po(~nLial plIn;hasc and installation uf 311dillUfl.al.!.hdtcrs., ----------~-~--- CMR:46t:9.+ • ., .. \ Staff estimates that the City CQuid incur a Olle time cost of S80,500 10 purcnase the existing 23 shelters lat S3,SOO each, per coslS quoted by Tronsit District staff) and would incur an tmnual expense of at least $27,000 to main~ain and clean the existing shetters on a Otlce a month schedule (per costs currently incurred per shelter by the District). Howe .... er, staff beli~\Ies that the purchase price for the shelters cited by the District is inflated and may be negotiable, sii'lce Ine District would mosl likely have to remove and dispose of them if there is no bus shelter advertising program in Palo Alto. On tho other hand, Pubh, Works .s.taff cautions that actual maintenance costs cotJld be considerably higher if {I) thi! level of ma.inlenance <.ioes not meet community expectations and more frequent cleaning IS provided, (2) new or replacement shelten;. are purchased and instalted. Additional costs would be il1curr~.d for replacement of ex:isting shelters.and for the installation of additional shellers at new locations.. The cost of a new sheller is approximately $6500. t\Jte-rnatiH!' 3: Rej('{'t t~le bus shelt~r ad'r'E'rtising program; accf'pt pt)[ential remo'l"al of bus sht'lters. If the City COlln':il rejects the bus ,~n(:llCi ",·hcnising pro,grarn. ,'nld th~ District Ii un9..bk or unwi!lin,g to clJlltinue to pro\'id~ maint~nanci.': for the ~;hellers.. ,~e D!S,ii"icl ~(JJ!d rem:,Tit the t!xis.tl[)g bus slieltf:rs. or n::p\act' tbe s\ldter:-. with uncov-cn.:d b--.!n1;r,c:". Trash pick up at these locations woulJ need to be addrt:~s.ed. Each 'Shelter now has a trash can thatls empti'ed when mainteniln('"e is. performed by the DistriCt. At all other bus stops, trash cans are installed only wht!n Palo At!o inc:lud~s tht:'st" trash cans in tile City'.s agreement with PASCO. Since mos.t of the bus. shelters are <1t husy bus stops, the n ... ~d for trash pick-up would continue. Tll1s wouM represent a new cost to the City of approximately $5,000 per year for w<ekly collection or 510,000 for twice a w<ck col tecti on, Ai!ernalive 4: E,..,.blish Cit)' bus shelter ad .. rtising program. The City could purchase the existing bus shelters from the DistIicl (Alternative 2) or acquire new shelters and explore the feasibility of some form of ad .... ertising {smaller scale, controlled hy the Clty), which would provide revenues to off-set purchaSf: and maintemmc;:: costs. Staff has not investigated this matter to date, 10 determine if 'Jther styles of advertising are available. TypicaiJy, advertising comp:'lnies '.l.'ho (.':ontracl with if!d~"idual cities pay a flat fee of $.50-S lOG per month ~r ad shelter, to the local agerK:t. ElSCA!, IMPACT The ftscal impact to the City will depend .. m Council's a(',\ion on these alternati .... e:;. Recommendation: There would be no fiscal impact if the staff reromme.ndation IS ac..:epted and the District continues the currenl hlls shelter program. CMR:468:94 Poll!,~ IJ of 12 i I -'-<---~-----. ", r i / Alternative #1: The City would rt.ceive a smali amount of revenue from the permit fees collected for new ~helter installations. and revenU.es in amounts as yet to be determined from a revenue sharing agreement with the DistncL Ahem.tive 112: The City" first year (ost would be up to $107,000 to purchase the existing shellers within the Cify limits and pay for monthly cleaning and (rash pick-up Annual costs thereafter would be a minimum of approximately $27 ,000. Alternative #3: Minimal fiSCJJ impact of $5,000-$10,000 per year for the expansion of the PASCO conlraci tu the additional bus SlOpS. Star1up costs would be similar to Alternative 2, and annual revenues Wl1llld be d("penoent upon scope and scalL" of rx-fmiltcd (ldverti5ing. !,;;" \' il:W;-''1\ If;1\TA L A SSESS~ !)::;o;T The Tr?,I1S\l Dls\n-:t i~ Ih~ kad ·agency ufld~r CEQA and t.hf ('~ty \S"i:l r,-:spu[\"iible agency. HOV,.Y\N. no eilvironmental aSSeS$ITI~flt is f~qlliferl for cienial (of f:I proposed project. If lh,:" City C"unci! (on(\.~pll.l:llly applOves the rrojec{' it ~,"··ould direct staff tll prep;lr~ the fK.~ce.5sary code changes, and ,HI appropr;ate environmental assessment will be done al that lim.e. lITEPS FOLLO .... 'lNG"PJ'.R()\I_AL St.aff will transmit Council's policy decision t(I the Tnlnsil Dislril'l and, depending upon Coun(;i!'s action, puntl.:" further nt!"golkuiofJs or ordin<in-:e: l.'hang(;!s as directed. A~CHMENTS!EXHIBITS 1. Bu, Shelter Drawing 2. Map of t!x..isting bus shelter locations in Palo Alto J, May 31, 1994 memorandu.m rt! Transit Shelter Advertising Program cc: Chamber of Commerce CAADA Architectural Review Board Planning Commission Andy Coc, Staoford Universlty David Nt:::uman. Stanford University Julia Fremon, Stanford University Uonie Batlan, Stanford Land Management Co_ Jim Unites, Transportaliofl ,l'\gency ------------------------ CMR:468:94 P,,£e 1:2 of 12 \ I I s a n • Approx. transit sheller size op~ions: W 18' 12' 8' H: S' ?,' [j Q: 6' ~l 5' ;1, L ! i ,,- \ ·,1 ',i"r,:"~~,, ::;:::t, '-<,,.'/, ,,,,,.,,,' ·-t> (. ""~.i~t\';;'v:,,,,~., ;-~1:~1~' ;!;~'j?"'_; '1 ' !i\:, ~ " ,'_, ' -~ _--'--'''-C' • -=-='_. C;.::::;;=:::: .,-.:,::=:::: "" :- c Displayart:a: 3'10· x 5'1" • a DisDlays are pcsitioner! perperrllcu1ar to vel-,iculal \lall1<: :':.:.)-',i·:it~~~~ c o u n y Tan s ;­.... ...; ;;- G ~ '" ;; :z ;::j ~ ---,,----------- MlJlerlal£,: Ali tJan~;l :;tll~!il:(~' <1/';':: t'e"lche;; are manufacture!! with $han~fproof lexan a06 lempereo glass.. A:i structure:;> ,ue p:.w;ted USifl:) a sJccn po!yester baked li(\i!Jl 10 Wllhstanc the high pfcssure cleaning process d!"ld i ~ Ihe eleme1ls_ DI",p1ay ~I05ks arl; Iilu-ninalf:d prmlJolng excellent visibility at nigh; Manu1act\lTer: P81ric:ot Media GrOlJp, inc; .·f'dAI L- "{!':fYif~~:~,,, " ':~~;~,~]}~;,:, .. , "" __ ~ _______ . _________ " _______ Ii '! ~ .J • ; ,. ATTACHMENT 2 , r-.,j J ------:----:---.------- .. , , '''v _ ~ Transportation Agency ATIACHMElIIT 3 s-0.... C......." M, L+ 1IoJ, Rood'. ,,""","'" 13l1 ....... f..vs..­ Son '-. CA ~51J,.t·1906 TO: FROI.4:~ SUBJECT: DATE: MEMORANDUM ~tion ~nagement Agency l.o<J Montini, Acting Director Tra!UpcrtaIion Agency Transit Shelter Aclverti.;ng Program May 31,1994 At their May 24,1&94 meeting, t're Santa Ciara COl.Jn~ Tral1sit D,smci Beard ot Superviso;s ~1erred the Transit SheH:er Adyertising Fro-';liam 10 the Congest"::m M.ar.agement Agency for your 1'B'r'iew Gino act jon On J'Jne 9, tJle Tnms;t D:stri",1 Bc.o.rd will take action Oil !he oont:ract 't\ith the P8trick Media Group te ir'T';p~.;menl t~:~ ~rC'J:o!~ The attached report pro'o'ides an o'lerview of L"e pro~Farrl. TA staN 'f'o'"i:1 be anilabie at your June 2 meeting to make a presentation on L'le program. ':"'?'i~!Cfi": "'\>'\1;1(:: .. ",'."'l(,," . -... ? ,,- ~ .. --, .. ',' • Santa Clara County Transportation Agency TRANSIT SHELTER ADVERTISING PROGRAM Pro9f11m Badl:ground and Gaals TA CLJrrantty has instan8d and mCJintains about 425 she~ers within Santa Clara County. Maintenance, induding deaning, gfeffrti abat!ment, trash pjc~up and glass repair totals about $500,000 annuaMy. Also, there is. go demand foraddttional s.helters. but TA does not have funds availatWe to install these psss';!nger amenities at new !ocations Gwen the constrained f1nancia~ condition of TA, it was decided to investigate the pos:sJbility of contracting with a qualmsa' ~rm to tai<e over maintGnance-of shCaers and a(fd new loc.atfons in exchange ~or their right to place corr:rnercia! adl,lertJsing in the sheiters, For the nans.port:at;on Agency, L1e pfDgram 90a'15 irt:.lude: .. maintenance cost savinQs ,. improved ma~ntc;nance t)( shellers .. additional high Cjtla~it)", Hqrlted shelter locat!ons Contractor Selection & Background On June 29, 199:3-;:1 Request for Pioposals was approved by the Transii District Soard Supervisors arid iSSU90. Two propo.!ia!~ were received. These proposals were then evalJJated, in November of 1993 by a (our member independent panef with professional backgrounds in advero.s\ng, shette( programs, transit management. property manage.ment and. maintenance and construction. E.ach firm was also inteNiewed by the panel. In aCC(lrdance ...... $ the RFP proce$$, the panel selected Palri'" Media Group, Inc. (Pac;clI) as the number one ranked firm. TA staff has negotiated a contrac!with Patrick. v.l1ich is seneduled to go befo,e the Trans" Oistrid Board of Supervi:sors on .. 'une 9, 1994 (or approval. PatricK MNiia Group Inc. is a consoUdat~ affflie-de of the General E~ectric Capita! Corporation. They are the natioo'. and Santa Clara County's largest out of home advertising company. The company operates transit shelter bU$ineSS8S in Miami, Florida (1000 units), Orange County (450 units) and has recently obtained a contract to begln a 500 unit operation in Sacramento. Patrick also maintains and nils 5,800 advenrsh-'g oJsplays located t"'rou~hout !he BART systom i , j j , i j pr.n'Ck manufactures their own shettet"$ and has proposed to jocate a sneiter manufaC1uring plant ~n Santa Clara County. :Jes;gn =,:tlar.Jd~ of the nB"lll she::ers include: • manufactured with a stylish, aluminum frnm.e-and tempored glass panels . .. painted us.;n.g a dk:on pofyester baked finish to withstand high pressura cleaning, gra1fIti and the elements. • a bend'l, trash c:an and Irltof:naticn .oane! for transit schedules and maps. • constructed to ,"!'\ftet ADA standar"ds and include ..meelchair access. • iHum.M.at~ from dusll. until dawn, This wiH improl,le passenger safety, reduU! vandahsm arx:l provide the necessary lighting for the advertising. Each s~e:1er'r'r1"~1 be ins~.;>.:te-j onca per wee): At eacJl inspection, P8tncr, ...... .;,if c".(l:!~(..i t(ash, rs-mo''ie graffii, c~ea-q .af1J "'''<lsh t!J-a .o;rlelter and repair ~1{JhHng as needed. Arr,/ r1otic:e of graffiti, s~ftet darr(lQ€' 'Jr v.aI"lda'!S~1 \ ... ~;: t-e roS!?a:red ,,',',thir148 hours or witnin 24 hews ill an €mH~sn:,:;,' s:tuaD.Jrt. Higrr !la'ii::: area::; "1!1 be cleaned more often, as (leed~j As part of L"le agreement, Patrick h~s a-gree.d 10 take over main!e!1ance of all the existing shelters as 'Nel; as t"e ne-N shei!er5 instaHed 3S part or Inis program. This effon 'Nill OCC1Jr wt;~n six ke.v oties in tile co~nt:-r agree to the program. Th'3se cities are San Jose, MHpit<:ls, Mol.!ntain View, Palo A"tto, SLJnny ... al~ a"d Santa Clara. Th~ attached chart shows the OJrrent statu!'; of d!sc.ussions vdh each jurisdiction in thE: courtty. TA has ~t a targat date of Ju!y1, 1994 for PatncJ..: to assume maintenance Indt!!ed, the FY 1!}95 TA blJdget aSSl.i1"'M5 this and includes no fur,ds to contlnue maintenance. Slipp~ge in this date WU require addftioiiai funds to the proposed budget to continue shelter mainterrance. ~Ng .. o\dYertising panels ¥tili be placed in 75% of the shetters. The remaining 25% of tJ1e shelters wi not have oommerda: acillerti'Siing, Advertising panels are back·ill, two tided and foca~ed on the dcMnstream (tu:1hest from approaching tranS'ft \lehicle:} end of the she\1.E-r. No ad'olertisirlg pro~tinQ the sale of alcohol cr tobacco is pennltt.ed. Advertisjr.g that is ob:sc::eoe, ~. false, ~(ljn-g, oefematory or in advocacy cf unla<.;V(uJ actions is also ~, TA retHis the right to deny the use of advertising space for any materiallt reasonabty de:te:nruoo.s to be objed)onable. TA also has the right to request that ad .... ertising that is objectionable be taken down. Patrick's proposal also indudes a program of providing available space for publiC service ad'iertfsing, 2 r ··~·:!c< : '-",-"f' Imp""'.! gtion Scheduie n. COf'ltrad. witt1 Patrick is 10f 15 years. Dunog the first year a minimum cf 200 commercial ~ sheItr!tn..wi be I(tstaned, In the second and thi;cl year Patrlck wili replace aH the ~ ~ 5.~ and boid -addrtJona! ~ers Thi~ WIll resLIM in a total of 564 shehrs; 1411\1it.,;ng no ~daI~. 423 ¥'/itt", a'C1 .... e!"hSmg. The pr09ram has the ~ IX> ex;>&'ld I<> beyond the 564 init.al buiIdout Fl'!C!I"" E r ,)US As Dest::ribed trbovre, TA will $3'YoiI! tibout S.5CXl,OO anmJair), OIl she!'ter mainter.ance expenses, ~,as requested m the RFP, patid; 'Nl~ pay a $5O.00(l annual fee, a~JLlsted for inflation, to T A tot-~m ~minis"trr' ... o·n @:r.per.$8S Pa:trict.'s pro.p:~3r arSCl ird'Jdas sha-ring ~' ... 'C";tsin·~ [~','e:1~e 'h'1.n TA, PatncJ\ wi~i pay TA S75Q,DOO 0f'IC.E 1.:":) commerc:.ai aQ~'e'1j$\n.g :!i!",.'!':e~ ~·erm':'5 are issued, This fae represents an adva,1ce ~~ o.f 18% f~r p,"o;,-:'!:':.e-d ne'. ;!~'\ef;.'Jes. (g'-O~5 re,,'e:1.ue . 15~,:., ao' .... €rtis.in.g agencj comrrJsS!"Xf). Cn;;e 187L-cf nei,ey(JI-,LrC5 eq:..::'!! S,75-J,C-:t:). PatrJa, , ... ~'! CO:1t:.nue to pay TA 18% of a;1 f1<!t ~L .. er'lu-es. Th~ is f1.Ahe:-$tre~g:.~e,;e-O by -3 g~arar';;-ee rr:r.:;-r:!Ji11 payment of $50 pel" month for ea:.h r.om:1"1f'rcia! Q:'<'e~'_:;;,~g lra,",s'~ s:"e:-:e,· n, s m':::r:um ,,"q~'aj;;-s to S2.')3,8C:) ann',..';:"!)' fer the 562 s~e-i",!;"r mhial bl,.;;!c,:,u·, TA re-cognlzes!Jut the dties (nay ha,'e some exp~f)ses I') $Upport th:s program, SI.-Jch 85 eneroad'.ment 1~ Of ~ s.e-rv~, TA is .... -::1'119 Ie cc-¢oerate......:tll the City !o estab!ish a cos, retmbul5oeme.it plan lor the~ expen~~s • "" ~ __ -_--__ -_".~ r "N IJt"" ue £!U!"" i!ldlc·~lpd ·-~upp(irt. ~:\;1: ~r~;;;~:~l!Y~e;;:~~!;~~~-=,~1 ')C1ub~r 1 J. 1993 _~'r-,~r"!' '~)~,-,M51_t~~(J~:f .9~tl:)~~r."~~._1~O,3,--~~," 2?, 19))3. il{jQ')1f~(~ ft";nhrol1 O~(.Hi:!!I1]J~!~r!!_I.f! ~ldO)Pl"'~ r~011()'1 1~ __ ·'I·{;t'_I_~~_~~_~l!C-_._. ~V-,!~--!", __ ~~_~'--____ ~~ ________ . ____ ~_. ______ ,. ___ ~,._ .. ~~_. __ • ___ ~ _____ -J J Vn~ ... ':;CCTA ~.c')I_~. ":~AM ',I,I~)CITXL:I \ , t I •