HomeMy WebLinkAbout0460.094City of Palo Alto 5
_______ C __ i_ty_M_an~ger's Report
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER
AGEl'IDA DATE: October 11,1994
DEPARTMENT: PlaDDing and Communily
En\rfroDm~nt
CMR:460:94
SUBJEC,: Con,ultant Agreement witb Royston Hanamoto AUey & Abey ror Design
Consulting Sfryjces
Rl:_QlJ~H
Staff is re-qursti.ng ilppro\;al of an agrre-ment '.':ith Royston Hanamoto Alley & Abey to
p,o\,jd~ uesign t.:oH;;'L:lting servicc:-:, prirrvuily 10 City stan~ and periodically to bOhlds.
l'f1mmIS~ions arId City ClunciJ, regarding pr0l-wsed a'1d approved projects of the Capital
Imprcrl:ement Program (elF) Staff is: also reque~ting a waivt::c of referral of the contract
to CO\J.!!.cil standing comnlittee~~.
RUXJ!'tfMENDATIONS
sran re~onHnCflds that Counci I:
1) Appro,", the cansu.ltant a~mcnt with Royston Haruunoto Alley & Ahey to provide
design consulting servlces for CIP projects .• for an amount not to exceed $40 .. 000 tor the
time period November 17, 1994 through November 30, 1995;
2) Approve the at1ached Budget Amendment Ordillimce in the amou.nt of $40,000, half
from the Electric Rate Stabilization Reserve and half from !he General Fund Budget
Stabilization Reserve;
3) Approve waiver of City Policy and Procedure I-10, which requires consultant services
in excess of $25,000 to be referred to Council standing committees prior to consultant
selection.
POLICY lMPLlC~TIONS
Utilizing the se",ices of a consultant design firm to assist all d<par'"nent staff in planning
and impiementing Capital Improvement Projects is a new concept for this City.
Hereto fort', CIP projects have been initiated primarily by th~ Transportation Division or
the Public Wor¥.s, Utilities and Conununity Services Departments, Projects were
Pog. I 0( 5
I"
, .. ~.
t.
I ~ i h ,
developed b)' City staff primarily for funC!ia,'lA1 PUfI>O$CS. and !ittle priority was giY<n to
urban design. L"'Chhecture. art or aesthetic opportunity. While the projects themselves were
usual.!y rev1C".\-ed by the Archite-...-ruraJ Reyiew Board, this re-"ie\\' was late in the design
process and could often acltine only supei'iici;;:J impronmrnts in ar~hitecturt: or
IlID<is<aping. "iL',O<!t se:tdin~ til< proj<Ct hoc); for substantial IUld expc",s;ye redesign. This
cootract is for utiHzing: a fum "'1m expenise in architecture. Inndscapc architectu.!'l!, public
an and urban design at the initiation Qj the CIP program and througJtout the development
and implementatioo of IlpjY.<'ved CIP proj<cts. This expertise will provide multi
disciplinary baJ&:ce to tht CIP p«:Ke5S. e.f<'o1.JI8g1ng earlier consideration of options that
are both aesthetic and functiooaJ In some instances, multipurpose solutions may cost
mon:. On L.'e otheT hand., Cost sa\ings can alse be achieved by redudng the risk of "oyer
er.gin=<d" solutions.
This Cl)fltra..:t is d::s;gnod primarily 10 a;-:sist Cit)' 'lotatT, induding the C[P screening
ctlmmitt-e-=. wilh the in!ernal d(\'d~Jpmem of p~\l_[('-";;ts 2.r~d th::: incremental irnpwyt-menl of
the p1.Jb1i~ r('.aim i: J(~ nol du~dtC3.tt' 1',; f.:pi;Ice tilt' Arrr.ilel.:tllral Review Beard or
Plhllning CC1 mr.1!s:;ic'r1 r(lk ~n tht' (IP rr\.x:I;'~~ !115teild. it is hc.1lXd that the projects will
N: impn}\'cd and .)f ,J hif-h.:r q\l(ilit) at th~' rL,im \'dlei~' th(. J.Je publicly r~\-lewed by these
r-'xi]{~-5.
t}:'t_QITnT_SU~1 ~I AR.Y.
The idcz. l() rcum O:J coasulta.'11 to prr~,\'~de e_'pe['1.i,;e in maners of design, art and aesthetics
regarding C!P projects eYC'llyed (wer tho;" Id...·'l ~YCr3! yt::a.n. as recogILition of the important
role put--lie impro\"emt.'1lts play in the DYe'nll image and appearance of tlJe public realm.
By utBi7ing a de-sign consultant who can l"t\'i~"'\' ali projects as the), mo',."(~ t"'lTOUgh the C1P
approval process, the various. projc\:t;.;; ,:.a.n be coordi.n:lted and carly input recel\'c'd on the
necessity for design, art and additfor.al a~thetic inrut. This: is an innovath'c approach but
sOO-Jld lead to bdtCT and mure cost effC'cti,,"e solutions.
Staff is also aware of an increasing number of complajnts from the c-ornmunit} and boards
and c.ommissions., sucb as the Planning Commi~icn, ARB and Public Arts Commission,
about infrastructure improvCID:Tlts Yl-mer. are perceived as having a negative impact on the
public realm. It is belieyed thJic urban design and coordination opportunities can be
achieved b,-involving a person or persons ",ith such expertise early in the planning and
implementation of eIP projects, and wHl res.ult in d~)lgn solutions that en.ltance the public
e>l', ironment
The ;cope of sem= (0 be provided by the consultant an: detailed in Exhibit A of the
Agreemen~ but ~Il)' include:
l1li Providing earl) input 10 City departments on the d.:-sign, architectu.re. iand.<;.cape
arch itectuu , f'!rt and a'.::)thdic aspects of proposed project'>;
""". 2 of S
:saG
•
\
'.
" Advising the elP screening c;Clrnmittee during the proje\:t C\'aJuation proc.('SS as to
the scope, design teanms and a",\httics of :he projt\:1, and any resu!ling cO'l
imJl'lClS;
• Reviewing the draft RFFs for CIP project; ,,, ensun: the scope (.f wo;k ""d
consultant team mix are adequate to address potential rn\,Hurunmtal and design
issues;
• Providing, on B limited ba",is, project specific assistance 00 rksign fe&tUfe$ such as
landscaping, design enhanccmenl aDd art indusj",,;
It On occasion, proyicing input and iniormatroo to the Planning Commis.sior ....
.A..rchit«.ttJ.ral Reviev..' Boord, ?uhlir. Arts Commission, Historic Resour(,e5 Board.
Utilities Advisory Commissi0n and Cit)' Cotmcil
Additionally, il is envisioned that tJl~ design consultant thr\)L:.gn the-ir r.:~1c in t~e arf"J,"e
tasks, wUi be abk to id~ntify oPJ'Orlunltie" fOT pr,~je-c' (0(',rUI1'z\iu;'1 0;--rt:\'i"l(~ll,-) whit:h
would lncrementaUy implt:mr;""nt brc3.d~ m03...t'1 de-;;.ign ,.hjet:tiH-S (d.O; id(,"niifie~~ in 5u(h
d.:x:uments as the DOv.,l1tO\\ll Urban Oc."~ign Cl.lide 3nd Ihe C't~mrrcrcn:'i\.; /",1311),
The Request for Proposals was ~nt to dghte.en indiYiduals .md>or firms. Fi"t: rc"P0rLSe"S
were reteived. Of these, three rums and \.",1e individuaJ Wt'fl;' in leTyiC'\'t'od: Royst,)O
Hanamoto Alley & Abe)'; Solomon, Inc.; LyndooiBudwJafl A;.so.:ial"" and Brian
Maridon, Arci-..i1ect. lhe selectkm committee ,onsisted of staff rep~cnt:!ti\-cs from the
Public Works, Flo.nee, Utiiities and Plannil1g Departments, and one ,"olunteer
representative each from the P'oJb!ic Arts COITuTlission, the Planning COinmis)lon and the
Architocturai Review Board. While the selection committee was al'llOSt ~'enly divided
between SoI"mOll, Inc. and Royston Hanamato, the latter was sclecwi prilt".aril) due 10
their conservative and pragrutic philosophy. Th<:ir 30-y= history of past invo!,'emenl
in City projects and public proj eels fur other agencies was also a primaI;' considering
factor (= Exhibit B for a lisl of projects compl<t«i in Palo Alto). Of those finns wlw
notified us they would not be submitting ~s, mos1 indicated that tho)' were 100 busy
at this time for additional work.
In order to allow the COWlcil to participate in C;)1lSullant ",Ioclion should they desire, Cil)'
Polity and Procedure 1-10 requires pJCje\:ts in excess of S25.000, \ .... hich arc developed
after the odoption of the budget, 10 be placed on the cor",nt calendar ofa Council agenda,
recommending referrol to one of rhe standing committees. Although the amount of this
contract is in excess of $25,000, the concept of hiring a design consultant was not fully
formed until just recently. In order 10 ensure that the consullanl could be hired in time 10
assist with the upcoming review of the 1995-2()()o CIP, ii wa:, ncct:;sa.",,)' to proceed wit-it
consultan~ selection immediately. Th~!efore, staff is requc ... ting a waiver of this p{,Ilicy.
Should tlle Council choose not to waive the policy, because they wouid like one or the
"--$ ."
; . .-'
I
I
I
I ,
•
other of the Council Committees to be involved in the C()flSultant selection. staff
=mmends that Council nol approve the contract wilh Royston Hanamo\o Alley & Abey.
Staff would then solidt the involvement of the appropriate Cow,c:il committee.
FISCAL IMPACT
Sto.ff is requesting a Budget Amendment Ordinance in the amounl of $40,OOll, half from
the Electric Rate Stabilization Reserve and half from the General FWld Budget
Sfabilization Reserve, to fund the agreement i1)T the first year. As this con5uJtant Ylill
provide advice for capilal proje<:ts which have potential impact on the put>lic realm, City
funds providing financing for those capital projects which arc the source of the potential
impact should PO}, fOl'the ccst of the consultant In general, the Enterprise funds have
capital proje.-ts which are, for the most part, underground. The general <xeeption is the
Electric Fund, which does fund proje<ts with substantial a!mve ground wor\;. F Of 'his
reason., the source of fimains for this consultant is proposed to be split t-.etween the
General fund Budgel Stabilization Resm'e and the Flee.ric Rate Stabilization Resen",:.
Staff was unable to find any othCi ciik'3 which ""'ave initiated 11$-;;: of a des!!?]"! con~\Jltant
in thi.) manner and, therefore, do nf)t have any direct comparisons hJ make in tenns (,f
expected Cv"Sts. Ho .... ;;eve1", given ilie C'onsultant's .;:urrent rale~ (see [xhibit B of th~~
Agreement), approximately 400-450 tIOlif:.' of tomulting lime would be available. Lh.i.Iing
the course of the tirst year of this agreement staff "-ill evaluate severaJ opti(ms concerning
funding of tllli; agreement in the future, should it be continued. One oplion would be lor
each CJP project to indudc an additional amount of funding relative to the 1.L''ie (If the
consultant's scrvi~"'S for that particular project. Another option wou!d be to simply _')Ci
aside a c.crt..ain amount of the fL,tnds for CIP projects (,,'UlTe!ltly aootJt $.3 million per year)
to fund tllli; contract. For boLi of these options, the amount of elP funds .vailable for
planning and implementation of CIP projects would be reduced.
ENVIRONMENTAL ASSESSMENT
'IN. agreement does not constitute a project under CEQA, and therefore, no environmental
assessment is required.
ATIACHMENTS
Exhibit A:
Exhibit B:
Exhibit C:
Consultant Agreemen~ with Exhibits A, B, C and D
List of project:!. completed 'oj' Royston Hanamoto Atley
Palo Alto
Budget Amendment Ordinance
& Abe), in
PREPARED BY: James Gilliland
Pagr .. 0( 5
DEPARTMENT HEAD REVIEW: {f;;-ntU.Zf,{ ;(:..-'./£#£4,
KENNETH R. SCHREIBER
Director of Planning and
Community Environment
crr{ MANAGER APPROVAL: _. ( ill~ ______ _
it 'I'lJ-:M1N~
CC: Architectural Review Board
Historic Resources Board
PI&ruJing Commission
Public Arts Commission
Cit ~\anager
Utilities Advisory Commission
Royston HanamotO Alley & Abe),
•
Exhibit A
A G R 2 EM! N T
BRTWREN TEE CITY OF tALO ALTO
AND ROYS TON r B.1t.NAXO'!'O I ALLEY « ABE\'
POR DESIGN CONSULTANT SERVICES PuR THE
CITY'S CAPITAL DrPROVEMENT PR.O ... TECTS
THIS AG-REEMENT is mad.e and ent€red inca this dav of
• 1994, by and bet~een the CI1~ o~?iLo ALTO,
;a~mu~n~i~c7i;pa~1~c~o~~~_~r~aCCtiOn ~t California, nereinatter referred to as
·CITY.· and ROYSTON, HANAMOTO. ALLEY & ABEY (Taxpayer Identifica
tion tt<..:reber 94-:1i:i4.99.9:2), a California corporation, wit:.l'"J offices at
225 Miller Avenue, Mill Valley, Ci\ 94942, hereinafter referred to
as "0JNSttLTA"lT-;
WIT R E SSE T H:
·..r.-:.r~R2....;S, Cl"f'{ d'2si 'C.;:s ce;-ta).n profess_\onal consul tant
:;-e:-:'''v,,-c~~, h~rei naLter-desc:t"i-boed; a.nd
"n:-;E?EA.S, CiT! dF;SiF~S to €r.gage CCN.sUI./:l.~A.NT to provide
t::8",e ~er,!ic:e<:i b~,' :::f'f,=-~:C':l 0:;" its <I'J3tifi.cat}.ons an-:t e,xperie!l:."B ,('or
~f.:.'r-~"::'~-::-'ir_s:' ~niC:: s2!'vic:(,~" and C,~:;~,'J!/r-.;.';'!' has Ot fe-xed to provide the
:-':'':'-...lired s(:!-!i{~ 2~~ on [h" t f't-;"",S and .'l.r: the .rr.ar:1ler. Set forcb he_n~ in;
NOr,', 'THER.EFORE, in cow"idera::ion of
cGvenants, the ~~:o:tie5 hereto agr-ee as follows:
their r-lutI.L'.i.1
1.1 CITY
The r.erm ~CITY" shall mear. the City of Palo Alto,
California.
The term "City Manager" shall mean the duly appointed
City Manager of the Ci tr of Palo Alto, Cal iicnlia, or his cr her
designated repre"selltat.ive.
The teI'I!1 ~Ci::)' Clerk" shall mear~ the duly apoointed
Clt::.rk of the City of Palo .'ilto, California, or -his 0:'
designated representative.
City
her
'I'he term "Rl:sk I-" ... :mager" shall mo:an the duly a.ppointed
P.isk lo'.anager of the City of Palo .'1.lto, California, or his or her
d~signated representative.
1
•
\
\
1. S PRQJECI'
Tne ten'!'. ·Pro-ie;:t~ !:1t'-ans t.h~' va.::ious ~ask.s as outlined in
Erllihit A, Scope cf Ser..~ices.
2.1 ern
The City Manager s,'"",all :Ce the rer:re,;;';'rl(.a;: i ve of '2ITY f(~r
all purposes under this Agree::l-z-:u: _ Jl .... ~S GF...;L-ILAND is designated
as the project Ma.ni\ger for the City ~..anager, a.~:j he sl"'.a.11 sup~r ..... ise
the progress: a.n·! £lxecuc..icn of tin.s ;"gt"t~:,!,~.,~t, a-;.d BhaJ"1 be. assist.ed
by NANCY L':t:"'T!..E, tht;: Chief Planning ·:',ffi>:."l.a.l.
G~,,'':':t"all !"esJ:o>:sici.1 it y !.u~ ;:::--::':-.:s.::: OJ '".:: '::::':-:>.:-:1..1'" 10:1 c':: this
.l-.gre';:7.ent fa:::' C--=~;.s:"~L L'\:;--. '. '~:-'-';:i.., :..::.. ~=!~~)' ~s d€si?nate~ JS
tne Proje::~ L:i!",::-::,:,.':::'-"c '" C-"~:"" -"~,'\. 2·:-. ..::::j :::..~:..:'J.:T.s~al.'.:e~~ or
':::·=-r'.ditior~s s1.ll:;.sequ·?::n::: to :"r~ ,..· ..... <·_;':i~·rj -":'~ :.:'":::.. ::'.-:':r.::<-,:".-:'J:;:' t'2~1-,:re ':Z
substit~t~ r:-nje~r
desig"'';€ 5h~1:" ~>'"
Frojec: 1'>':.ar..ager-.
3.1
cm,'.sULTA.~;-;:' sta II f:-~:":o!'-;;, e3.~h ~ as':
st>ecified serv.lc-es .;~:S se~ f':)r-::::; in E:'~;1itl~( '-',
dlrt'ctEd by the City's Project. .1'>'A::J.g-sr.
-;.-,:-:::-,) ~::::: Di r(;c'" ~)r
';';'.!"'~J·.'Cll ')~ tr.e
0.:-1 d.
iind
or0v~.de ,,-11
2.,--;:;' 0the!:·\.ds~
:; .1.1 C0NS'CL7'~2 5"n3.11 tl.':"":-:isr. CITY wi th ever·,'
reasonable opportunL:.y tor CIT)' to as';ertai.n that t.he ser..rices of
CONSULTA."-I"'T are being perrom,e-d In accoz-O;lnce I>t'ith the re':::F.lircments
and intentions of chis Agre<em~nt.
3.2 ADDITE?l.@L SE_RYICES
CONStJLTANT shall perfoIT1 or ob;:ai:-: any and all of the
following Addi t.ior.al S-e:-:vices. ncr incl uded under the Basic
Se!Vices, if so auchori2-ed in .... ':-::.·c:...!'.::: by CI:-Y, ,wd shaJ1 Dr: paid as
provided in Sect jon 4 of Chis Agree~el]t .
.3.2.1 P~rforminS" any other-serv~css that may be
agreed upon by the parties subsequent to t!'.e execut::'an of [his
AgreE'"..tr.ent.
~:l .::' _ 2 ?e!"foD~ii;:g .suell <..;'~ (le1"" ;:-,ddi t lon.:l.l s~r'.'ices
as 5et, fort.n in E)~hibit A.
3.3 l"AWS TO BE Q8EERVED
CONSULT1~ shall:
3.3.1 Keep itsElf fully infonned of 0.11 ~xi::=;t:ing
and future federal, state, nnd loc~l laws, ordinanc~5, r?gu1atic~s.
':Irders, and decrees wr.lch may affect ttlose €ngaged or e1'::ployej
und.er this Agre~nt, any materials used in CONSULTANT's
performance uzder this Agreement, or the per-forrranc-= 0: t.he
services under this Agreement;
3.~.2 At all times. cb.se:n'·~ and. cc..-:tply with, an,j
cause all of its ,smbconsultants and e.rnploYE>2S. if any. to observe
and comply with, t.he 1a'''5, ordinances, regulations. o:::-ders ar:j
decrees mentio~ed above; and
3.3.3 I'['I"T;',ediatel:;" l.-ep:::.'r~ to t'r.rc: Pr-c~! ec::: ~:3.nag·~r
in writin,9 any discrepanc::y or in,consistency it dl::;C':)"'~:L:;' .'.:"~, tt';;.'
la ... ·s, ordlnances, n:.'!gulacl.ons, croers, ,~nd Gf'cre,'s :":::l:'.(:;:-=~1 ,:;'J.')-.'e"
in relation to any plans, drawings, spe~ific3~i:~s Q~ ~::\'~~i~~s ~~
this Agreement:.
l\ny :rr:ports, intonr,ati0n, dat" .. " (n' I~~"''''''' ;.3.t·?d.c.l C,i:,V-ei:
to, or pr.epared or a3sembled by, CG':,'SUt-'JAXT or ',r EO ",',iDeons-ul ti:l."::-'O,
if any, under this Agreement shall be the p:oper:y of CITY a~~
shall not be made available to ani-' individual or o::gdnizdCicJl) by
Cm'S'LJLTANT or its subconsultants, if any, ';,'i.tb~l'J·-:' the prior .... ·ri\:::e!1
approval of the City Manager.
3,5 OUAI .. IFICATIONS OF (,ONSlTI/I'.:J,_~'I'
CONSULTA.. .. '"'l' represents that it. has the ex-cBrtis~ and
professional qualifications to furnish t.he sen.-'; ces descl'ibed under
this Agreement. As evi"dence thereof, CONSUIJTA.\"'T warn.nts t.hat one
or more members of employees of the firm are licensej by the State
af California, as required, and that the services to be provided
under this Agreement will be performed by them 01.' wlder their
supervision. CONSULTANT may retain the se.rvices of a subcons'.llcant
in matters of Givil engineering, upon the approva.l of the City' 5
Project Manager.
CONSULTAJIT states that it. is aware of the require"nenrs at
the federal Americans with Disabilities Ace of 1990, and the
Government Code and the Health and Safety Cod€' of the State of
California, relating to access to public bLlildir::gs and
accommodation5 for disabled p€:r!?ons, and relating to facilities for
disabled persons. CONSIJ1TAl"{"f S'hall cor.Lply ",,1. lh 0:': en~:'lre by its
advice that ·:ompliance with sllch p.l:.'ovisicns .... ill be cf f (:cr.eQ
pursuant to the terms of tbis Agreement.
3
-
•
o
'.1 ~NSULTANT'S FERS
1.1.1 Maximbll] cornpensai iQo. In consideratio~
for the full performance of the BasiC Services described in SectiolJ
:',1 of t.his Agre~ment>1 C1TY agr.:-ees to pay CONSULTP-.NT a (ee not to
exceed forty thousand dollars ($40,OOO}.
-1 ,1.:2 P-.R-. .t-_E';.,ScneclY]&. The amount of CONSL"LTAA'T's
coropensation shall be calculated a.s set fort}"" in F-xl"tibit ~B ~.
entitled "Charges for Services, /I attached hereto and rr,ade a part
hereof by this reference, on a time and materials basis, up to the
maximum amount :;et fortri in paragraph ... 1.1.
4.1.3 SubcQ.n~_1tt1;j?nt~. Fees [or subconsultants,
hired dir-e-:tly by CONSt1LT.~,NT, sr~al! be a~'~lI'OV",'d by CITY in .3dv';:'nc<"
of ·:'ONSULTANT's incurring of such fees.
4.1. -4 Lo_:r;:Y.ddit i.QFEo._~ S~'j..~. For CC:~SULTA:~T'':>
Additional Services. as rn,,,-y be des,-;:ribed in .s~ct j,un J.;; cf ti1is
Agreement, co:r'pensation sh~ll b-:=.: as prescr'ib~d in ar:cordancc, ·,.;1::h
CmWUI-,TANT's hO'.lrlv ra.tes set :o::t.l:": in Exhitd t B, p~ IJG a.ny ot:n.e::
exoenses to b~ agre(:-j upon, in .... ·c.!ting. IJefore thf? :>?!:"fonr.:l.nce o~
such s'.=rvices.
4.1.5 For Ext La. Work or ~[!2.n.g~...2. PaY'ment for
extra worf,-or changes in the .... ·ork not caused or initiaced by
CONSULTA.i\'T and authorized in writing by the Proj eet Eanage.: sh<lll
be made within thirty (3C) days of :mbmissjon by C()NSUL'TANT 'Jf a
statement ot itemized costs, :i.n triplicate, covering such worY ..
Frior to cCITIJ':".<.mcing such extra work or changes, CQNSUI/l';'lU and C1TY
shall agree u.pon an estimated not" to-exceed cost for such eXl..ra
work.. In no event shall CONSULTANT be paid for work which is rnade
necessa~J as a result of CONSULTAhlr'S errors or oversights.
4.2.1 For Basic <'<ervices. Payments fo:z.-the
Basic Services'shall be made based on the actual work accomplished
towards the tasks outlined in Exhibi~ A.
4.2.2 .f..Q.L...l!..Q.Q.i._cl..oual S~ryices, Payments for
Additional Services of CONSu"LTANT as defined in Sect"_ion 3,2 shall
be made as part of the Iflonthly payment.s for services rendeH~d.
4.2.3 Deductions. No deductions shall be made
from CONSULTANT'S compensation on account of penalt.y, liquidated
damages, or other sums withheld from payments to subcontractors or
subconsultants.
4.2.4 Payment Upon Suspension Ot" AP.s,.D.9.onment Qf
Prqjec~.$... If the Project is suspended for more than three (3)
months or abandoned, in whole or in part, CONSULTANT shall be palO
its compen~ation for. ser-vices performed prior to receipt of ~'ritteI1
4
·-
•
notice from CIri of such suspension or abandonment, together ..... ith
any applicable additional and reimbursable expenses then due: If
the Project is resumed after being s'.lspended foX' more than n:mety
(90) days, any change in CONSULTA.)..,j''T' s compensation shall be subject
to renegotiation a..nd, if necessary. approval hy t.he City ~..anager.
If this Agreement is suspended or terminated far fault of CONSUL
TM"T, CITY shali be obligated to compensate CONSULTANT only for
that portion of CONSULTA..VI', s services which are of benefit to CITY,
as such determinat ion may be made by the City Manager in the
reasonable exercise of her discretion.
4.3 INVOICING AND VERIFICATION OF COSTS
4.3,1 CONStJ'"LTANT shall submit invoit:::es, in
tripl icate, c.n a rr:onc.hly basis wi thin ten (10) days atter the first
dc.y 0: eacr, reQntll following the month in which ~ervices were
rer:::icred, Such c:ost~ sh~ll be identified acco:rdia3' ~o the Scope of
3ervices tasks in sufficient detail as to provide verification of
cne Sl!.TL.S .invoiced. Invoices shall iriclud;~ all applicable
:,:;up:;cortir'3 cJo:'::l.l..I:",cntation and shall groilp charge_", by task, pa.yroLL
C:JS;:S t,illed, a:Jd other e;{}JE'n8~s.
';.3. 2 CO;{SUI';!'.~·~T sball Ir3.ir,tain books and
,:ec;:)rds supporting all l"l':irr.b'...lrsablz costs incuITed in c;onnectior!
.dth the services rendered hereunder. CITY shall be grantpd access
by CONSUL'iA,i .... "'T to such CONSULTM>f" S Dooi::s and r~cords as are
required to be kept hereundEr during c.l'1e reg1.:1ar business hours of
CONStJLTANT.
"",:>.3 invoices I,'l'ith all supporc.ing docwr,entatioll
as req1Jired hereunder shall be sub:nit'Ced to the Project Manager,
elF Design Coordination, Department of. Planning and Community
Environment. City of Palo Alto, P. O. Box 10250. Palo A1to, CA
94303.
.s.ru::r..rQN 5 -PUTIES OF ('TTY
CITY shall provide f~ll information regarding its
requirements for-services to be rendered, shall examine documents
subn:.itted by CONSUl .. TANT and shall render decisions pertaining
thereto promptly, to avoid unreasonable delay in the progress of
CONSULTANT's work, and CITY s11all furnish all such information as
are: in err,' s files or are at its disposal, as may be set; forth in
Exhibit A.
$ECTION j ___ =-_ TER."J!
6 . 1 TERM OF AGREEMENT' TIME I S OF 'l'HE ___ J~g:;?MK'E
Th~ term of this l.greement s'r.all commence upon its
execution by CITY, Following the receipt of a Notice to Proceed,
CGNStJLTA1i'T shall commence work on initial tasks or phases of the
Scope of. Services. This Agreement shall expire on June 30 J 1995,
unle~5 sooner te~inated by a party.
----.. -~--.------
•
•
0$ • .2 7I~ OF ('OMPLETIOr-> OF EACH PH..tGl:.:
~. 1.:] CO:iSULTA..~"T aqrees to perfo:r;m the tasks of
the Scope of Services .... ·ithilJ tth"!' time schedul'!: set torth in Exhibit
.,A. provided, h~,"'·ever. t!--.at any change in the scope of. SO;l.""ViC2S or
other ch.a:::::.oe.5 J\j~ l0 CITY's o.reralin~ r-'2=!uire:c:ents, or-in
connection vich other c:.:.ntr-a.ctors' or consultants' operations, may
require ctle parties' agree::'lent to a revised •. ime s::-hedule.
6.1.2 CITY agr"1oe"s to use Qrdinary diligence in
the ~-erforrr.ttrtc-e 0:: any obligation it J!'.ay expressly undertake to
assist in ~he imPle."'r;s:ntat ion of CONSUI .. TMi' s tin~e schedule sec
!orth in Ex.~ibit ~A".
SScr:rC{i 6.......; __ -__ r:rD" S REVIE""~' M"'D AP?ROV~
::.::.-.: .... O=""!"' :;:;"I-h t~s'.., ;0'1"',1 O~0'5~ ot ..,.;c::-y. '::.neLe W'.3y exist
" revi. c· .. · ::,,;.1 "r~c;)\';:, '-F=ric.:,i b~<' CI'i'Y. ('I'T'Y sha.ll use ordinary
c-i: 1 ig-er-.c":' __ " .,;.~~e-:::::;~;'::.:: ~iQ;' or t. hHS2 CdS:'-::S, llo-.... e' .. ~;:r, CONSI]LT~J':T
C'_;:;:--.r;;~',,·l,<':.:!{J2:: t :.::':. ~"~E' _;.:-,: e~!'s:a '--'d ':xc:'ri,~n~:;e I',: int'JnT'..J.t icn a~.()ng
CIT:-'s \-'2.!"':'':;';::: de~:a.:::-::'::·'~'lt:.S :--'"3···.c~s 1': i;-;~~::::<osit',l'i:' to 5..,t a s!=,ec1.tic
ti~,=, :::~(!-:e<hj~~, 1":c;:;':"..511Yr CITY',-::. E'::,~_!i5.t.-?d ~~-rl.c::"j uf reV.le'",' ar.d.
s\.!b;:1ission
~!1 t!:: e'.,·en~ tl:~t it is d~,·C"ided by CT?Y [hat the serviCEs
ca:.:ed fo::: l.1r:der t,;,i::; A"9'ree~'2nt are to Of> continued, the City
~..aI~~ye-:: ~,ha.ll r:ave t.hc· GP~_icn to ~_,> .. _tend ':.he t.i~e-tet· <.:e:-r.plet.ion,
CITY '-":=t): ord:r f".aje!" cnang<3-s J.:l the scope or chara.cter of
.... ork, and ::.ay e!..c.'".er aecrE'as€ or iocrea.'92 the amDunt ot CONSUL'i'~
k.."·1" -s se:::vic€"s. In the evenr. tn<l.t such ch~nges are ordered"
CONSll1.'rJ._'IT shan b~ e7.titled roo full compensation for all 'Wor-k
perfonr.ed prior (,0 receipt of CITY' ~ notice of change in work.
~;;CTI'JN 8 ~ ~INATlmL.QB SUSPENSION OF' AGREEItffiNT
Th~ City Y.a;-,;;:.'ger r:.ay 5\J.spend this f..?teen',enL, in , .. holc; Dr
iB pa:n, ~;r t.errcinat€' 'this Agreerr.ent:., with or ',.'itnout cause, by
giving f~fteen (15) days' prior written notice thereat to CONSULT"
A.W. Upon receipt of such notice, CONSUI ... TA.'\'T shall irnrnediately
dis"Continue its performance un.jer this Agreement.
CONSt.'!..TAN"!' may tE'm.inate ~his Agreerr.ent or suspend work
en the Projp.cE. by o;ivi.r.g chirq' DO) d?Y3' pr-ior ... :rittcn notice
thereof to C!TY, t'c.lt o;!ly iI"'. ~h~ eve:!t of substa:1tial failure or
performance by CITY or ir:. the event CITY abandon3 or indefinitely
postpones the Project.
6
Q;: _(FDa It g--' r ;~---
'-
\
•
8,2 PAYMEr:.~
Upon such susp,;,nsion o:r te:rn'.inatic:: ':'1' CITY, CC~,SVLTANT
shall he paid for all services actually ren::!e:r-ed lO CITY to the
elate of such susoension or teI:":rlination; oro'Jidoed., h(y .. '€ver-, if this
Agreement is suspended or ter::-,::nated ::or· fa'..!.1. t ,:;f CO~S~JLTJ...NT, CITY
shall be obligated t-C'J coTtp'C'ns<lte CC)K:S\JL·TA.~'? 0:-.2 'i for that [:o:ct ion
of CONSULTANT's services ..... hich nr..? of ber.-efJ.: to CIIT, as such
determination may be made by the City Y..ar.a'1e:-in the-::.-easonable
~xercise of her discretion.
8 _ 3 RETURN Q Eo' "".bUR I hL$
Upon such suspensi on or terl":'.i:1at ~a:J., CO:s:.sULTA..~T shall.
turn ove!' to the City lo'..a.nager L-::'"_ediat~J'l .c:,r>)' an':' all c:-opies ot
studies, reports:, s:<etcr,es, o:-a ... ·ir.Js, ~:-:'::-:cg-!'ap~1s, r::.aps,
ColTtp'J.tdtions, ,"-:iO ot~.-e:l." data, ""!'".-=t~=!'" c:r :"!,:,: :C-::-;J:t:t.eJ, [~.re;::,;;:·eJj by
CONSULTANT or :"t!:l subc0ilsultdrlt.S, iC P.:::,;, ';:"':: _ ·.·~li !:.:_~ C':::'.·;St.::"T~'\.·;:" '):
its s"llbcQ:1st.:.ltar.ts, :: olr:~.", l!'; -':C;::--."",,~'::,~":~ .,,::.:"," ':r"i~ ;:"gc.'C"";:7',-:'!""~.
Such mate:::·i.als shall :'-;2CC:-:~,o-tr/' [:~:--:-,.,,-,".:,", .. _ "::-C:':-_0t';:/ ,'): '1.
F".~lun? cf err"!" 1;:''::' :"'?:-~:,;' ',,'::'::':-. ,~:::5"_;-:''-:-;1..~:-'',-" ~~::::""J;: .. ,,:,j,,-,:::
r:ind:i..ngs, ,;onclusi~ns, 01-::-e::':;::''-:;'':-:'j",".;: '-:£,~' ~,'-_-"" <ire ca.llr,':'
for under this ,;,gr~I'.:::T,-=-nt, (gl tr:e l:.:i::;i~ ,:1: ~1:~~~-e"'i>2S ::-1 :7..J.<:te!'s :-"1:
judgrr,ent, shall not. ce cor,st!""J.ed 0._'0 fci.lu::-e '-'" ::t"e r,"crt of
CONSULTA.."o'"T to r;l.eet. t'r1e t"cq1.1i:-e:r,er.:s Dr this .';':;r-~e-:-:--;;;t.
Both parties shall give their pe~so~a! attentic:1 to the
faithful performancE of this Jl..gree~enc ar;o shall not ass.l.gn,
transfer, convey, c,r otherwise disFose of (his Agree.'"fient or any
right, I;it.le or ir.terest i::. 0]; to the ~a.",p. 0:::-any part thereof
without the prior writteu consent vf th(~ ather party, and then only
Subj7ct to such terms and con.:iltions <is t:t"te other part.y may
requ~re. A consent to one assig!1!'!",~nr shall not b2 deemed to be .a.
consent to any subsequent assig~ents" An)' assigrl!l:.ent .... ·ithout such
approval shall be void and, at the option of th~ oche:::-party, 5hall
terminate this Agre!:!rr,ent and. a.ny license or privilege gr::O!"ltr:d
herein. This Agreemen~ and a_ny interest r.2rein s[lall not. b~
assignable b}' operation ot law without tr.e prien":' written conser'll cf
the other party_
10.2 PERSONAL SERSJ~ES
It is agreed that tlli~ Aqr2e~~nr ~s tOT the personal
s~.l"Vices or ~ONSUli'rJ'JIT and canne::: b-2 J=:E:rf c"r-!"',ed by any otbeL pe_rson
or organization.
7
•
",,.
-ti~~·
~~~~" .
10.3 SPBCQN$lIT.TNITS· EMPLOYEES
CONSULTANT shall be responsible for employing or er.3a=ing
all persons necessary to perfoO'l the se:nrices of CONSULTl\..1IIT
hereunder. No subconsulta..'lt cl: CONSU:"'TANT will be-recognized by
CITY as such; rather. all subconsultants a::re dee:ned r.D be e:r-plo)"ee.s
of CONSULT~~, and it agrees to be responsible for their
perfo~ance. CONSULTANT shall give its personal attention to the
fulfillment of thE: provisions of tttis Agree:7Lent by all oE its
employees and subconsultancs, if any, and shall keep the ~·.orl<;. I..:ndeI
its control. !f any employee or su.bconsultant of CONSULTAN'T fails
or refuses to carry out the provisions of this A9reement-or app-ears
to be incompetent or to act. in a disorderly or improper :ra.nn~r. tt .. e
employee or subconsultant shall be discharged imreediatof>ly frc.i'I th:
wort;: under this Agreement on demand of the P)"'oject ~anaSE::r·
All notices he::c:ellnder shall be .gi'.'er": in ·,·r~t:'r.':l <"'.j
ll".ailed, postage prepaid. by ce:.ctiCieu mail. ~:i:jr,?::.;s';,'i a3 fe" ::<)<'.":
To CITY:
Copy to:
Office of the Cir~' Clprk
Post Office Box 10250
Palo Alto, CA 9,~3G3
Jam-::!s Gilliland, PrCiJ'2c:", !-',anas'('(
Planning'&: Co:r."l1unily ErlViron:-'pnr :C-epc.
P.O. Box 102:>(;
Palo Alto, CA 94303
To CO~,.SrrLTANT: Royston, l-lanarroto, .~lley &. Al:ey
Attention of the Project Direc~aI
at the add'1.-ess 0f CONSULTA!i'T reei red ac;::ve
~ECTION J 2 -INTEREST OF CONSOI,'rM"T
lu accepting this Agreement, CONSl1LTAl';-r covenantS that it.
presently has DO interest. and shall not acq .... ire any interest,
direct or ind~rect, financial or otherwise, which would conflict in
any manner or degree with the performance of (he services
hereunder. CONSULTANT further covenants that, in the periormance
of this Agreement, no subconsultant or person having such all
interest shall be employed. CONSutJTANT certifies that 1:0 one .... ho
has or will have any financial interest under tbis Agree;r.ent is an
officer or employee of CITY. It is expressly agreed thar in the
perfonnance of the professional services required under thil'>
Agreement, CONSULTANT, and any of its subconsultants OJ:" employees,
shall at all times be considered independent consultants and not
agents ur employees of CITY. -
ssC'nON 13
CONSOLT~ir agrees to procect, inderr~ify, and huld
ha~ess CITY, its Council members, officers, agencs and err.ployecs
from any and all demands, clairns, or liabilit~, of any nature,
s
• !
"
•
,,--"
including death or injury to any person, property da.'Th'l.ge or any
other loss, caused by or arising cut of CONSULTANT's, its
officers', agents', subconsultants' or employees' negligent acts,
errors, or omissions, or willful misconduct, or conduct for which
the law may impose strict liability on CONSULTANT in the
perfOrtnaI1Ce of or failure to perform its or their obligat ions "Lir.der
chis Agreement.
SECTION 14 -WQP$ERS' COMPENSATION
CONSULTANT, by executing this Agreement, cer.tifies that
it is aware of the provisions of the Labor Code of the State ot
Califo:nlia which require every employer to be insured against
liability for workers' compensation or to undertake self·insurancr=
in accordance with the provisions (.,! that Code, and certifies that
it will comply with such provisions before co~rnencing the
performance of the work of this _Agreement.
~_~~TJ_O..!~ 1.5 -INSli'RANCE
(,ONSVi./~")'I.}r:r, at ~ ts sole cost and expen3e, shall obtain
and l1'3.inta:in, j n fu11 ro;:'ce and effect r.hrougl"lout the ent. i re terTi,
of this Ag.:ce~":ient, the insurance coverage described in E;~hlbit nc",
attached hereto ar.d m.ade a part her~of by this reference, ins.'..J.ring
not only CQNSlTLTAl'.1"T and its sub.:onsultants, if any, but also, ·,..-it.h
the exception of workers' compensation, employer's liability, a.,"o
professional liability insurance, naming as ad.ditional insureds
CITY, i':s Council members, officers, agi;""!nts and e:nploy(,es, and each
of them, concerning trJis _~greement and the Project.
All ins· ... rance coveragt! required hereunder sball be
provided through carriers with an A. M. Best &: Company rating of
A:X or higher that are admitted to do business in the State of
California. llIly and all 6ubcon:sul tants of CONSULTANT under this
Agreement shall obtain and maintain, in full force and effect
ttlraughout the term of this Ag'reement, identical insurance
coverage, with CITY naJl1.ed as additional insured under such policies
as required above.
15.2 EVIDENCE OF COVERAGE
Certificates of such insur'ancE', preferably on the forms
provided by CITY, shall be filed \!lith CITY concurrently with the
execution of this Agreement. The certificates shall be subject to
the approval of thE! Risk Manager and shall contain an endorsement
stating that the insurance is prirr.ary coverage and will not be
cancelled or altered by the insurer except after t'iling l.dth the
City Cle~k thirty (30) days' prior written notice ot such
canceilation or alterat.ion, and that the City of Palo AltCl is :l<:"med
as an addit.iona'l insured except in policies of \l'Orkers'
compensaticn, employer I s liability, and professional liability
insurance. Current certificates of such insurance shall be kept on
9
• . i.',
\
"
.
•
o
file at all times dl!::ring the term of this Agreement with the City
Clerk.
The pr~r:uring of such required pclicy or policies of
insurance shall n'Dl be const..t:ued to limit co!\'StrLTM"1', S liability
n":!.rcunder no::: to fulfill the inciemnifici;:l.[.ion provision and
require. .. ,.e::Jts of tbis Agree:;nent under Section 13 .hereof.
Not ..... it.r.st-andin3" sa.id policy or policie::,; O.f insurance, CONSULTANT
shal~ be obligated for the full and tota,j a-rnount of any damage,
injury; or loss caus-ed by the services p~rforrned under this
Agreement, including att-e:::-::he Agreemant has terminated or e)..-pired.
SEC"'l"JPN 16
C;:;~,'SLiLr;;"\"1' agre::o, to pem,it CITY to audit, at any
re-·:;sc·!',<:!b':,,, :::-,i~e-d;.11:"11'.'3 r_h-:; tern oE this Agree-ITI..:nt and for three (3)
)'~drs th,,"':",~oifr_~~_', ~',:~1X~VL~'j\_!;T'$ r.:;-co:rds. p~::'t.alning lO matters
c-:':'''~7"~d ::-'y tr:i .' .. <it:ee:,;".;:r;t. CC~;SVLTJu',"r furthe:-ag,rees to rraintain
S'.lch !:f;!;;';)r~s f,jr 2..~. :"~2..st t.h--:.-'O'.(~ [)~ years .'ifte::· the term of thia
'Itle tE'rr,-.'S, cQvenant.s, and cor:dit ions ~")f this Agreement
shall apply t~, and sllall bind, lh~ heirs, successors, executors,
aci..."-!.i ni.s t r.-at(.~rs, ass.lgns, and sub:;onsultant.s of both part ieg.
The ..... aiv"ci· t>y :=d ~.hi":':r party ~f ~ny breach ~r violatiol1 9-[
an}' t enr., ::ovenant, c,r condit:!.on of this Agree!neHt, or' of any
provisions of any '-"'lrdi~.ancE or law, shall not be deemed t.o be a
.... ·aiver of any other tt:::r:rL, covenant, condition, ordinance, or law or
of any subsequent b:each or violation of the same or of any other
tern, covenant, (:o!)dition, ordinance, or 1;;....... The subsequent
acceptallze by eithe!.· party of any f~e or other money which may
become du.e hereundQr snall nc·t be deemed to be a waiver cf any
preceding breach or viol at ion by t-he other party c)f any term,
covenant, or condi t:i.on of this Agreetr.ent or of any applicable law
or ordinance.
Th.e prevailing party in any ac:.ior.. brought to enforce the
terrr.s of this Agreement or arising out of this Agreement may
recover its reasona.l::-le costs and attorneys' fees expended in
connection wi~h such an action from the other party.
No p3.yment, partial paj'lttent, acceptance, or partial
accep:ance by CITY shall operatE! as a wCliver on the part of CITY of
any of its r.ights under this Agreement.
10
21.1 DtJTY OF CONSUl.TANT
No d:is.:-rire5natirm shaU be r-.a.de lr-, <:he employrr:ent of
persons under this Al7ree..."!'1ent ceC3'..1Se of t}"1.e age, rac.e, color,
national origin, ances~try, religion, disabil i 'ty r sexual preference
or se.."'<. of such pe,::so!1. If the v.alue of t!1i s ,lI..greernent is, or may
be, Five Thousand Dollars ($5,C()O) ur ;:.ore, CONStJI"TA.."".'T agrees to
meet all requir~nts of t:he Pa!.o Alto M' .. micipal Code pertaining r.c
nondiscrimination in ernpl0i"":n~!lt, including completing the
·Ccm:oliance Report--Nondiscrimination Provisions of City of Palo
A.lto~Contracts; on th~ f,:,!:":':": fiJ:-nished by CITY, attached hereto D_S
Exhibit "DO' a!1d :r.a.,:!e a part her-eaf by trois ret-erence.
C-:~SUl:r."-\~ ay ~ e e s
inde~2nd~n: prov~~~rs ~h3:::
ioll~'" .. ·~:
::[:a~ ed.:;' a'-Tr€~::'.en~ tot'" sf:'l-vices frcm
co~-~i!~ ~ ~!'DviS10~ sutsrantially as
r,,:~r.jis·:r_:,:'·i,:,_a,:_::~. 1;. L-,:~'2,:',':"""'~~:; r.hJ.': h,"> ,C·l"
she) .... J l:::' ;::;\J.r,ol~~? an 6.:" ~_'T3~.ive CC.U:3P of
a·::tion as l·~qu:-'--:'d b:r tr.': .:"::in,:"3.':.J.ve Acti.on
G~jdeli~e3 0f ~~e Ci:y ot PAlo Alto; and t~at
~e (oJ:" she) "1'11.1 ::'0::' c':sccl.:-:',i!:a.te ir: t.he
r;~2.C',:~ent C'f ,).:~y p-e':"Sc;ji ~..:..-:del· ':.hi:::~ COf'.t.yo.ct
i:.ecause of t hp dq!::, ,,6.""", ':010:=, nat iona.}
t'ris~n. B.r:cEst-r;', r'21i.gi()r"!, d:Lsabiliq-, seX';)e..1
preference or nex G~ 3~ch person.'
If CONSULTA...\""T is fo;!nd in violation of the
nondiscripir..at:.ion p!:"QVisior:~ Df th::: State of Cal ifornia Fair
Emplo~~nt ?ractice~ ACt or si~ilar. provisions of federal law or
e:xecut':;'ve order ir. the perfor.:"ance clf this Ag:::-eemenl, it shall
thereb~,.-b€: found in t!\.."!.!:eria,1 brea.ch a! this _~3"ree=nent. Therei.lpOTI,
CiTY shall have the powel:' to cancel or suspend this Agreement, in
whole or in part. cr to deduct. frem t.he alr-.ount payabl€ to
C-ONSr..rLTA.'~ the stu! of 'I\.:em:_y-Fiv€ Dollars ($25) for each person for
each cale!Jdar day duz--ins y,-hich s:Jch per30n was discriminated
against, as da.ma.ges for br~a<:h of contract, cr both. Only a:
finding of t-hE State of C3.1itornia Fair Employmen.t Practices
Conmission or the equivalent fed;:.ral agency or officer shall
constitute evicence of a vic-lat ion of CO!JtI"c..ct under this SE'ct ion.
If C'CNSULT;'J',j i£ :fo-..:ncl in \'iolatlon 01 the
nondiscrimip.:>.t ion previsions of t.his ;'9r~err,e:::t or the appllc<>..ble
affirrr~tive action guideiines pertaining to this Agreem~nt,
CONSULTAl'w'T shall be found in ~rerial breach of this Agreement,
Thereupon, CITY sr-.all have t.he Fo ..... er to cancel or suspend this
AgreeIt'.ent, in whole or in part, or <:"0 deduct. from the a.fl10Ullt
il
(
\
payable to CONSlfJ.,TANT the sum of 'T"wo Hundred Fift y Dollars \ $2 30)
for ea.ch calendar day during .,-hieb CONSULT.i\.l\'1' is found to ha .... ~ beer:
in such noncompliance as damages tor breach c·! cont :.-act, or-both.
,SECTION 2 2 ____ : _____ .;~~~_~_ CQ.~"T_A __ I.N.$ ____ 1i.kt..'..._r,..ryjDERS T;':'~ :;:-r: :;$ ;
A.'1JiliP!'lENT
This document represents the ent i re-and '::'n~egra~ed
agreement between CITY and CON,SULTN" a.r.d s:upey-sedes a.ll pr-ior
negotiatioD.'3. representations, and agreements, either-",ritter. or
oral. This document O'.ay be amended onl}' by wl-itter:. ':'nscr:..unent,
sign~d by both CITY anu OONSu~T~~.
This Agree.:llent shall he gO'.'>?rne.j by ::-he ~ a 10:5 c,' ~ ,",,:: 3t3 to;:!
of Californi-3..
IN ",nTiIESS KHE?EGr, th~ ~;;:rt.ie::: ho"'::'':'~/~
Agreement the day and ye~:c f i r.3 t. 001:: ov "-:' '". l' i ~ t ':';";.
ATIEST,
CitYC.ierj: ----~ ....................... .
APPROVED AS TO FORl,IJ:
senIOr ","sse. City Attorney
A'; PROV'ED :
Assistant City ~~nager
Director of Finance
Risk Manager
APPROVED AS TO CONTENT,
Direc~or of Planning and
Community Enyironment
Attachments:
EXHIBIT ~ An:
EXHIBIT "B"':
&XHIBIT ·C~:
EXHIBIT '" D ~ :
C!TY
SCOP.c.: OF SERVICES /-.1:D TI! .. ..£ .SCHEDL)'T..P
C.HARGES PQR SERVICES
INSURJ>...NCF.
NONDISCRIMINATION COMPLI.A!\'CE FOR.":']
12
STATE OF CALIFORNIA
COUNTY OF .l1.8iS.1& ___ _ ss.
On Oe.1l4Q<!.~ , i994, before me, 8111'-'( fl· 1(€.i1!l.. ,
a Notary Public innd for said County and State, personally
appeared i.Qc,Jt' S ~. ~ , personally known to me to be
the person whose n~~subscribed to the within lnstrument a~d
acknowledged to me that he/she executed 'Che same in his/her
authorized capacity, and that lly his/her signature on the
instrument, the entiti' upon benal f of which the person acted,
executed the instl"lllnent..
IN '.I.'"ITNESS WHEREOF r I tlave herellnt:J set: trly hand and
affixed my official seal the day and year in this certificat€: first
ahov,z: ",-rit.ter...
13
\
. ...-''"'
EXHIBIT A
SCOPE OF SERVICES AND TIME SCHEDULE
Descriptio" of se"'ices 10 be provided by Royston, Hana.JOOto, Alley & Abey,
bereinafta refemd to as ·CoDSUltant', to assist various departmects of the City of
Palo Alto in incorporatins aestbetic, art and urban design elemen" in City Capital
improvement (ClP) projects,
SERYJCfS
All services 1(\ be provided by Roystoc, Hanamo<o, Alley and Abey will be 00 an as-_
basis, as delermln<d and directed by !he City'S ClP Coordination Project M!\ll3ger. Services
.b • .11 be provided fOl" the following talks:
Task I:
Task 2:
Task 3:
Tm 4:
Task 5:
Tm 6:
Task 7:
The Consultant wlll be available on an on-call basis to the various City
Departments to proflide early input on the design and artistic aspects of
proposed projects, incluoffig but not limited to the need for outside design
serYices, suggeste-.d budget requicC';ments and possible design relate-d s(ill..1tio!'.s.
Advise the Capital fmpnr"emCDt5 Program Screening Committee durin.g the
evaluation proc.es.s of CfP projects. This evaluation process occurs in OctDber
and November e.ach year, The Consultant may be required to atteod Screening
Commhtee meetings.
RevIew draft consultant Request for Proposals, and frnal consultant contract
agreements. on City pro~ts to ensure that tbe scope of work and consultant
tum make-up is adequate to address potential ecvironmeotal and design issues,
Pro"ide proje<;t specifIc assistance on such items as land5caping, design
enhanc:t;ment, an inch.uion, budget, cost estima.te.s, alternatives, opportunities
and time oonstnints,
AJsess divtrSe needs. coordinate and syn!hesize competing interests, generate
creative but cost effective solutions and facilitate conflict resolutkm.
Serve as a facilitator and coordinator in furthering the principii!J of inclusion of
art. design and at"..stbetics in the variou.r;; projec~.
Working with City staff, provide input and information on an as needed bas"
to !he Planning CoOllllission, the Architec~Jra! Review Board, the Public Arts
CoOllllission and the Historic Resources Boord on projects developed through
the CIP program.
•
\
Task 8:
o
Assist the Planning Department ill: .a) tdentify log nece.\SMy ch..anges to the
M~oicipal Code and standard project wooitions as used by various
departmen!>; b) workinj', wi<b dep.rune",", 00 ,peci('C projects: and c)
coordinating 1pC'CifM: projects to incrementally implement broader urban design
objectives :ruch as those KkDtifted: L'l the DoWt1town Urban Design Guide and.
the Commuoity o..ign Eiemen< of lbe Comprehensi,"O Pion, Cllf1"ODtly being
prepor«l,
mre SCHJil)ULE
0cIDba' 17. 1994 Beg'" rey"", of p""osed 1995-2000 elP project
descriptiom,
Begin participation in CiP Screening Committee efforts,
ioci'Jdir.g Jt1Clida."lCe 2t meetings. a~ net>.ded.
Avad,anle Or) an ii~·ne".;dtd basis to prov'lde-services as.
de:s.::r~Oed in l~e tasks outllrK'.(1 above, <IS .s.pccificaJl>'
dire\~t.:!J b)' lh: City's Pro.ie':i ,\1ana.ger.
1
•
I
I
I
I
I
I
J
I
t
1
1
Royston
Hanamoto
Alley &
Abey
L CHA,I'O::CES FDR 5f'~V;CfS
~!~ ""..:;,-, ...... -
'-I": ~.,..,
U~,(IO;ol·
·:IJl.}-:"I!Ot r"x.;, :lll·I • .'l
Charges for Basic and Extra SENJees ~nall be basr-.j on l";):jr:>' ratf!S not 10 e)l(cero the
following schedule:
P;incipzi~
ASy)ciat'.;s
I\ssis:ant;
Icchn:c3f ~~~?:~.
Ce:'ll;:;:.J:;"· --~-(c--:
Ci';':ic"j 0:"'..1 U;,
Cc'~ S'~' i :,0 ~j '.'_
7'().C'J to
5~,L,) 1(1
:;.."cJ'~) r;"!
:;-", .'
.'. ,~ (
:-C:,C)
t':\l.:~J
J
ChMge~j[")r_'ulhc.~;!e:;.': "I."::: '\~',"
bJSt'd en 'r;ourl,r' ,a:.;:5 r",,-::! :u ~"'.'.' '.~.-" "',','", ';,
A!i 01 t:-,e5-~ rates Me cu~rt:nt fe' ~1\ ri )"~h l'r;.~;":1 the f'.J~t' ( .. :\~,-2t'rr;t"':1t 1cr
Profess.ionaj Se(\·ices. r;.;[ r-0.]',. L'c' i:-,(fc_,~·:::i .("t-':c:L(,~:~y.
Autornobile Tfd\O,':
Airfare' cr:d Car r;('r 1,!,3f
Per Diem
Blueprints .'ina Rt"O-prQdlJ(t;,Jn~
:;SPf~,···,i!'2
At CQ~1
-\i C051
At Ccst.'( 1.25
Reimburs.abie expenses are in .:cdi!ICr1 10 !re Com,D€'r1S31ior1 for lhe Basic Cont(aCI
and include actual expendilUres made by ',he I.3nd5cape Afchitect, his employees, or
his. professional ccins.ultants in the intere:;[ ,o,f the p,oif.'cl.
"""""" Rcbm N. lte,)'JOM FASLA L}.os
Iua H .. ~OI<> FAStA L l6:e x_ Aeq "su. L 11m
~ G. "'!Io~ All. LC J~)6
PIoI!ir:A A. c".Uk ASLA
H.uOlldN ):~I.SI..\ 1.1jl~
BuMt~ D. L""'lt ... ,-=:;o.sLA ll.HI
!I.*II S ~t~~ Ph.D A<;l-. I.ICr I IHI
AI3O:-"tl·
0"" B H~""" A~t" L 1,'1:
W"fl,_ E. F,,,, ... S.lA L .~n
I<i .... "~:. A ...... I('~I !l.Sl'" t !!:I
Ht!1'Ll .o..r.tl', .... 5L. ..... P-.'-
~,;J.""b=ASLA lx..)
M ... ;::..[)~,,\.!>U, l);oo;l
4/9-4
•
,
,
I
I
i
I
i
,f ,
I
II
ii
I 1
II I,J I '
i • I .'.
\ ;\
t
i
• , ,
.-
~
EX" 1:b -;: T
PART II ' INSURANCE R""'JIREMEN"'S LonQ form CI'y ( alo Alta· , , , -,
!n$uranc. Requirements for Contracto,r5 -J CONiRACTOR:
PROJECT MANAGER: Jim Gi:m.end j CONTRACT NAME: (dElta.1 lmeroveme!'1t Program Q@Slan COnsuitan.t
GeNERAL TERMS AND INSTP,UCTIONS ... ~ &<JI:).!) JIF Gt,9(lQ ~'" HSl.~'C:!:" --~lQNI!cm-O:"""O""TO,I'rr~SOJ!~~OfV4N,.."tI1AMfl#t~~noc~::#':'l1!~ ~MJ. __
~TQ~"~""'-~M~NQ~nd;t;rI'I'M~~-...&-4:,l.~~~a...Lt.t
~ 1'MlOUCII ~ I\CNJJ.RJTAln.;: 0If ... ....,(jofI;1IOJ<Q fKIIr oIolIS: ~ ~ DO ~"""Nf"-"'--:'I! 01' ~
Mcur~IY~r.r...r.~.tWClI!XmJ'TWJY~~~A'\"M':C#toq~~-....wca.ru=~~ .... ....,.
HC~""TMeQm'~COIo"l'iUCrwu. .. ~~ItS~~
RETURN THE COMPLETED CERTlFICA TE TO THE CITY OF PAL C; AL TO, PIJR CHASING & COI'fTRA CT
ADMINISTR~ 1ION. 250 HAMU. TON A VENt'E. PA L 0 AL TO i/430 I.
~ ,eCfTi,.J)rll1.!Mo\Vt I3tM,U,\ LU.Wi·'"i:
I~'CLUDU'W:
,~"",,,,,~
• m""......-:l ,¢;;~ F"Ro:~rr C~"""""e'
• ~ 00f\TAA:,."...,.
~ "CQC!'.;Htt'l-.r,4\\(\!. A\;to:.mob'l, U&tI;:,it",':
tNC\.UOING~
'O+Nii!;)
, """
D JtTol,ni;aa1 UIb.liIy:
i,NCLUQ1NG~
• ""OR$JI,~(:M$$".o""
tv: ~,. ,'-'."'''
~':~, ::''''r Co.'I,o.::.~
f.v:)'. \' ,"_'~':'T'! ~':-::;';l:."ir
t. .... ,.:;"'~\.! .. :~
e_~,:,.,";,,·_"r,~'h-~·;
,;;---'f'Y~~~
5:?"..i3_,[!' __ ~'~
B-:::c\'r .... '."'-u F"ilC-"'"--U'r
~~CC->o,?,,<!,'
-
S', O'X',COO
A. The:cayllif PUo/tJal, b~ ~-arf.l1fnj:'\oyMtova".",.t<!u IOQt,#'IaI \t'.$~.1lU fri'I u.lOo~I*1'~~.-d >.N«~ $1:4
~ .. IlII/"1C1yorP*AIe, .. ,""'~pr'rl'\a'Y~. W!1hWC c1'I';~ ~ Cl)", ~ ir'I$Is .. ~m::Il"t«P'or~ ~
"""CIy~--"". e. 'Mwe"'WGI1I:~~, ~. tXC'-hcit,g. drnr,g.".. ather ur'IQ'~$o....r.d ~ 'h ~ ~~~ 6tt:r...c:uon cfiWu,~. ~
~ aroOwtllmllt~«IIlY~"aiI'" CMlr\.,.~" Ih+!~ ~c~ ~ slrla~ oI!t'1f If'00.t'ld ~ fIiItIfWId.by 1hnI;I$_ ~.,.. 0I't
o!h"~ e, Whttt ttlif'~,r,vr;:Ms ""~. ~K ~ ~ p~=N In UIt iI~"'S !I):~ c. Thtpoliql~t$.·~ofwn.r~.
E. ~ O\'ff ss.(:¢,J miJli ttl ~...-.d l:1II ... 1;.;~i i!l .. ;.~r;:,\-el
F, tI'.tue!'I~ ..... ar\l;.ti(:cI(J-fchanQGdclJrinQlMper'''''(Jfc~ti"a:.e IIi ~ili,,-;i ru:":'" b~.,,...,ofIt":"$ ~ .. >ftc! .: ... Co.~.!.:.a!l!, ~fl')
4II'J'I ~ ~ 'M!I ~ lI'iIitd tv ~ eI!y ~ PIIItI.~,b, C\V\.'ncl A:;rr::"~!r.lI!JQt\. f' .0. S¢x 1~, 94300
G. Tt.JabiIy ~ ~.n::tIdell! ~Cb/II1 ~1y efld~r~t:.me:'\l prll.I,tJ,'\i ~ ~(J'I'tr. /;( Ccrl~J. ~ II: .Ne:'I\. .... 1'f IT:t
ctt.
H. Tht ~ lffc~ ~tt.: poic'et II $.IItlj.~ ~ olIM"$ Dr the F~e~ desigr'-II*l r.eru1 L-A IneN to' (j!he: ~~s ~j
'MtlCCttl
· Sinclair· OoIvyer & Co., Inc.
231 Sansome St.
D
C
B
FIfth Floor
San Francisco, CA 94104
Royston Hanamoto Alley
&Abey
P. 0, Box 937
Mill Valley, CA ~942
I!XCESS IJAllIUTY
Excess Umbrella
OlMIiJIt-.-~FGWtI
WORKERS" COMf"E"SAl',()N
.. 0
E"PtO~ I...LI\IKUlY
OTofER
Proressiona!
Uabili<y
T·7 35023925
31914386
R:JL05·499; 5
WCP27919·A
LACOO2H9703
COMPANIES AFFORDING COVERAGE
Tratlsamerica
CNA
Superior National
Western
06/02/94 06/02/95
1,000
06/02/94 06/02/95
06/02/94 D6/02/9~ 2,000 $ 2,000
09/01/93 09/01/94
10/23/93 10/23(9. $1,000,000 limit
I ' 1~,OOO de<!.
CERTIFICATE HOWER IS NAMED ADDmONAL INSURED
:.',,:,:
SHOULO AN'( OF THE f,BQ\IE D'ESCfU8£O POUClES BE CANCEU£(J
eEFORE T~ 'EXPiiVIT!ON OAT~ n-l£ROf, T11E IS.'3U1NG COMF'A ..... y WtU.
ENOEAVOR TO /.AA!L3D DAYS \.Vf\lnEN NOT;CE TO THe CEF;TIFICUE
HOLDER NAMW TO THE lEFT. BUT FAJWRE TO loWL SUCH ~:OT:CE SHALl
!~FOSE NO OSUQATION OR UABlurY OF ANY KIND UPON U<E COMPANY,
ITS .AGENTS 00 Re'RESENTATrJCS.
I
I
I
'\
/ ........ ,
PART 111 • SUPP~EMENTAL fORMS SECTION 00410 !RfP)
CERTIFICA TJON OF NONDISCRIMINA TION
Cert\flC'tino Of Nondiscclmlna.tiQn.:. As SlJpp!!ers 01 goods or services to the CIty of
Palo Altt>. the firm and Individuals listed bel{)w certifies tnal they do not discriminate
in emptoyrnent with ,.gards to age, race, eolor, (e\igion, national Qrigin, eneestr',i,
dl,ab!l~, or $Q"ual prelerence; that they ate in compliance with alll'ederal, State
and IoeaJ dkecwe. Ind &xaevtive orders regarding nandi.crimination In amDloymant;
and lI',at they BQretl to demoostr8t8 positively and aggressively the principia (It equal
opportunity in employ"",nt.
The Propos~r agre .. speciiical!y:
, ,0 To estab':sh or observe amplo,.'ment p~]jc)e.s whY~h af11rmativeiv promote
opportunities tor minority Dt3rSOnS .at ali job t1;!velg,
2,0 To corr''<! ... *';;unics\c th:s. policy to all perSOf'l5 ~of'lcetTied, inch.!";!'$) ali
emp!c,yees, outside :&cru!1'-ir,9 s.ervJc€s, especiaHy thoM'. $ervio9 minodty
carnmu:"'lftrG<S/ and to the ml;1oritY comm:.mitles at large,
3.0 To take affirmatiYe action steps to hire minoriti-I employees-within the
.organization.
4.0 To be ~nowredgeBb!. of the loco I, S!Me, and federal law. and
reg",!ations I;oncerning atfirm.::ltlve actJon policles and provIde
opportunities fot employees,
Firm:
f
To" """~, """-'''-"'(h;':---Signature . _____ _
fY
Date 29 19
Please Include any additfaMnfcrmatlon avallabTe regarding equal oppartunity
employment programs now in aflGet within your company.
AtUc~ed axe sppies of (Jur POLICY ON DISCRIMtNA'IION AND 5EXUAL HARASS!-{ENT
END OF SECTiON
CITY 'Of ~ALO ALTO: Ncr:-di$e-rimltlat,or; t4/S4~ SECTlON OC4101P,fO'·'
J
J
)
I
J
Royston
Hanamoto
AJJey &
Abey
~A.."_""",,, ..... "-
~-o.s.,. I'm,... ..... '----;;21)0("""-''' .... ''''
104,{l\~
c.~ -=t..otl1
I'~ )l!.-:'JQO
,.,.XCI5)O.l~n
-~-----~------
Since the firm of Rroyston Hanamcto A!;ey & .-\bt:y ...... 035 f'5!Jblished in 1958, \\'e hav€'
implemented Affirmative Action and rqua: O:Pf>orturli~)' prJClices.
Our hiring practice-throughoul !h-e yea.") h~s. b€-en to offer EmDloyment to ;::111 applicants
reg.a·l:ne!>~ of racE', color. ri'iig:o:1, <lge, sex, 1"1atio~a! o;igin, d:sz,o:llly, or 5-latu$ as a
vetf'r~n. To Sub5tan1i~te ~"jr'pa;t rt(crd',:',e ha'.,'2 ,had i.n o .. ,r €I.n~,roy.; ar. Africa ..... , , '
Amer, .. an m;~If' 3d:,' Area l,:rr:\2rJ LE':J:'<c:.,'t' U:Hh~.,(~:) Tr2~f't'e r"ijr"n? le'i a y,,:,,-ji ann a nalt;
a:1 r-1i~.oar.:( m.ai'! L,1n.j~(~pe ,.!.,.I(h ::-~! L~; a :,ear: ;1" ,.\il !(.:;,> .-\'-;:';:;I(an mJI,; L2J',d~(,2P€
Archiifft A~5i,<J:'t (Dr ;,', D ')<-;li~: Ji,j '::, i;:1 16 ..... 5<0(1 ,c'r:c -i.S ',-_ n:Tt>n l.zr:rJ~'l?f~f:' ... \rc~itf'C1S
and A,c~;te(h flT'pio:.ej O\U apt:'::;:] c' 3) ~.-:,:-r<\
.. , .. ilh the HU;1:""n K:~;r;!~ C.:l,:I:iS_ic:-1 C'
\1a~:n COL1::i~'.
Tnree of the i~\'e membe:-r; c/ (i:..,i E'c'aro c; [: It,;,:-,_C:~ ar.:: e-:' A~'~n heri(2';':·~ Jr:d Gnp:5 a
,,,,'ornar-_ Prt'senlt)', .... 'E ha\.E' If'.C' o:h-eJ "',\Hl~'n Ir. €"e(u~i·;", .. >~q~jow,; !~IH:'e <:lre Associal€
Lar1d)'(2pe A:,.-:hi:€.:1:s, o~e of ·,d,ich js A~;~'l, one f::> r:l 81.J5ir:e.;) ~\~anagt/r .)nd one a -
,'".'Jrkeling Coordinator. In iJd6:;ic11-1, ,',1:' 1,Ci, t' lud ,in ,.!<Jri(Jn A,l't'ricdl1 r:;r'!-.'(LJli'.~>
Seee!ary who recenli ... re!:[tJ ai':E:"r :!6 ',eafS \\'ith !~e' {Im~. Our 2 dcldi:;',r'J I ~!.aff Ci I·}
cm~royee~ includes or.e-tJSl k6~<l1l Jr',J ii'.i:' WI~ll!'''ll,
It i~ the policy oi this COmpJfl)' not 10 ciisoiminJH' agJinl! JI~l e,np'o/ct' or JPplicant for
employmeo1l because of race, caioi, fe~igion, Geed, r1JtiCflJ! origin, ~ex, agof':, disability, or
status. as a ..... --eteran. Such action..:. sbH induGe, b~t dre net :ilnited to: ernpioymem,
upgrading.. demotion, transfer, re«uitmenl. or li?crui!iT1ent ;Jckerli);rl~: I.:)'!ng<ofi or
tefmination; rate--; of pay o~ other compen~ation; and <jf'~e(tlon for trainirig ,:wd orHhe-job
training.. Also, it is the po!icy!O lnsure and mJlnlJin a working en"ironment irE:{;' of
harassment, intimidation and coercion
1''"'",,","
~obcn ."1. il:~"" F~t..A '.)4a
Aso. ~-... " ... SIJ\. L 10.2
x;~ Moo:y ASlJo L iOJJ
L"-I C; . .u.,-... I".. LC J 1)4
~'''-'lA,~'''1\..A
11. ..... ~,1.~l,ULA LJIU a.r:.ar .. 0, LIIIOIIbw"I!\SUo. l I \jJ
ft-"':S$c-wI'"t.DASt""'I(f LI~J
,-
c."lIi1a . .H~~LASLA ll:~1
"'IIW",E f",ASLA l.llJ'
W ..... :".A"..K;q,'..s:..;o, Ll.n,
I-I.row I. .. ',,lSLA .~f,\
Dcvt:.. "~'.o~ A>U t ~ 1
N..,..,..pYo,J·>etASL ... tJ:'1)
. ..
~ .
•
,
I
I
I
I
I
I
1
I
I
I
I
I
I
Royston
Hanamoto
Alley &
Abey
--',
Lo" ',,.,,"",,'«\1
~ ~""'" IJ rWlI tJontr. ,. ... ~
b~:.o.l I"luaia,i
u., "!~"" ,..0""",
M"~ ......... ,
(. .. ,.....:.(19)1
~I.\ }1l-"
fAX ~I! IU J~ll
ROYSTON HANAMOTO ALLEY &. AB~Y
POLICY ON DISCRIMIN"'TION AND SEXUAL H~R,o.sSMENT
Il..1~rch 5, 1992
,4,lthough Royston Hanamoto Aney .. ~. Abe-y has long bei:e\'M In the p!"incipj~s underiying
a harassment~fr€t' emf~rOrlm€nl, .'ie believ.: the :'L:bject!.5 ir;",port3rtt enough to v .. 'arrant a
specific polley stztement, which ~s wrJnen below,
A PURPOSE
111 mderto provide a prodLIc:ive and pleasant 'A'orking er.\'~ro~~ent, i: is irr,pClrtan: thaI
we at Roys.lon Hanam010 Ai!e)' ,&. Abe" rnalril~in ?r. d1m('l~pher(; ChlHaC!crin(j [11'
mutuai re~pec!, Accordin:;I,,'. tnL" ~:r:d of con.::k·o chdr{l~·tf'r;le:j d~ har.3.55n~t·Jd b.e;o'.'.
wEll no! be tolerated, in (l_drj~li01', 'Sr~ ','"i:: (On::],.:,,', ,:,. i) (:o'.~(i ("mp'(",,:f;; :') ;~,? t'-..:t-5-nt
possible, from reported h,"JJ,;,$~mt":H by r~;;l ,-,r:p1c::. e~~ 1:1 ~;."; '.',~-: "'~~:!~'~I:
1. 1:1 gene-ral" etilrlic. ~.t""Ja! (Ii 1.1C~21 ~!1J" ,~:-'~: C <"'"! ,; C' ~-, .'."( _~<i (:~-:]l.;,:1
(f?Ialing {O a cerS():i'~ r2.C2, co~or, :,-"'(, '-':-\;1(,:"] :",tIC'.=1i '::,::>1\ :::<";,~: ("':-"':'~'::''l,
or drs,)b1Iity cc,n5(itulE' i'"jr2~<;n~2:',: .. ...i-_f?:" t~';-,',.' v r, ""'~. ~,'y I;' ,', .... t-',·: .. ': r: ,) f":-: 'i_':."
'.'lorK penormafl'ce Of (ff;3te an inlimrdJi!('.g ',','::,;:.; t:',ci',. iICI,'"'rn".;·:',r,
2. 5exuJi harassmem has be~f1 defined b>' fe~rrt:l 2,''10 !:,3:~ rf2.,wratlc'-lS as ..!: !·l.~'rn c,{
sex discriminat;on. It carl CO:-hi~t of ur.\".'e~(o:T::e ':E'~tJ,31 J::::\~<lr1(e~, requ.:'5!S fer
sexual ravors, Ir.e di~phy of derogatory p.:Js:u~. u n::,,] ",$ ,)i d~a\-",'ing;, Of 0:he{
physical Of velbc'll condu;::! oi J se,",uJ~ r:C;~Ulf' b .. <;~~:~;::r;",(,,$ or o:her~, ~n the
workp~ace.
,], Sexual ha'assment e);.ISls. '.','nen·
1) 511pervjsc{s or man2gers make st.Jbmi55io~ to ~L:Ch (('rldUCl t':'ilhe; an e,p!~(it
or implicil term or condition of emp-!cymemllri(lud!ng hi'lng,
compensation, promoliol1, or ~etention); 01
2) Submission to or rejecliofl of such (ondue: I:' used by superv!sors or
managers a~ a bas-is fCll employment dedsions.
b. Sexual harassment may also exi~! • ..... hen sucn conduCl bi an~' Olher emplo)o'ee
lmr.easonably interierf:s ~'i;ln (In employee'~ 'work pen"ormance or crEates an
intimidating work -environment
B. PROCEDURES
An employee who feels that he or she has been nara5st:'d, .as defined abo .... e~ is strongl,'
encouraged 10 immedia:€ly bring the subject 10 the anenliOfl of a principal or
appropriate supervisor.
J>~
R<>Om N. Roystoa FASLA L J.q;
A>4 ~o ;;MiU. L lH
KU'I() ""beyASLA L 11m
Lo"",, G Alq AI ... l.C );)6
I'.v;.;;...<\.. CzrJ"k ASlA
H-iI"OId N, ,"ot>loy&$lli ASth L II!i
~ D, L~~""", "'SLA L !~~I
R"bn-c S_ s.:~~ Ph.D. AS L,\ "1Cf' L I~~J
Al.loN~eI'
C':o.i$ 6, H '",,~OIl ASL'. L 11~l
W.Jl..m E F .. "SI A l:un
M ....... La AM" ji.,"" "'<; LA ll1:i I
.fterm.. ';"~I",SLA ,.,~''''
Do"~13l N,:"'~ ,.,SLA L ».I>
Muoio. D \'..:J ... ",SL,". L l'-;)
c~.·~ .. .. ~~'
"S; <'I
c>
•
o
Inquiries and/or complainls will be invesligated immediaIel~'. Any inve)tigat:on will be
con dueled in as conf1denlial a manner as is compatible wjth a IholOugh invest'g-1lion
of the complaint.
Any employee determine:d by impartial investigUlicn to have hara:.s.ed anmher
employee will be subject to appiOpriil!e dlsCipiinary procedures uj.) to dnd indJdJng
termination.
I
I
I
!
ROYSTON HANAMOTO ALLEY & ABEY
PALO ALTO EXPERIENCE
1955 Dinah's Motor Hotel
1956 Mitchell Park
1957 Palo Alto Drive-in The3ter
1958 Main Library & Civic Center
Branch Library
1%0
1961
1962
1965
1969
1971
1972
1974
1978
1983
1994
Newell Road Improvements
Palo Alto Motor Lodge
Park Boulevard Park
Rinconada Park
The Palo Alto Apartments
Bowden Park
California Avenue Improvements
EI Camino Landscaping
San Antonio Avenue Landscaping
College Terrace
Hoover Park
Palo Alto Square
Palo Alto Substation (landscaping & Architecture)
Webster Site Development
Paio .Alto Medical Clinic
Dinah's Hotel -Additions
Palo Alto Parking Structure
Dinah's Hotel & Apartments -Alterations
Exhibit B
I ,
I I
, r
,,.,..., -
ROYSTON HANAI\-\OTO ALLEY & ABE\,
STANFORD EXPERIEN~'Ce!,E~ _______ _
1'160
1961
i9&2
1964
1966
1 ~rG7
19bf\
1971
1973
1974
1983
1985
Stanford Student Housing
Stanford LineJr Accelerator Cenier
Stanford Recreation Facility
Stanford Branner· Toyon Quad
Stanford Sing Nursery School
Stanford Linear Accelerator Center· Services Buitding
Stdnfcrd Llrlear Ac["t"lprator Center -r\ddi!ion to C~ntr31 Lab
Stanto:'"d linear ,A,(ce!t'rator Center· Addition
Stanford L~lU[anCr frost Amphitheater Alterations
Stanford Shopping Center Consultation
Stanford P~arce Mitchell Houses
Stanford EnviroC1'nelltal Safety facility
Stanford Luci!e Salter Packard Children's Hospitai
ORDINMCE NO.
ORDINANCE OF THE CO!}NC!L OF Tl{E CIT"'f OF PAll) ALTO
AMENDING THE Bv~ET FOR THE FISCAL i~~ 1994-95
ro PROVIDE A.~ FillDITICNAL A.PPROPRIATION FOR
CONSULTA.. .... -r DESIGN S~~RV.!CES
ON CAPIT.7ti.. IKPROVt....~!.-r PR·:Jo:::;R].J>'i (eI pI P:r<o..JF.CTS
Exhibit C
WHEREAS, pursuant to the provisions of Section 12 of Article
I I I of the Charter of tr',e Cl ty of Palo A.H:.o, the Cmmci 1 on <-Tune
20 i 1994 did adopt a budget f~c fi8=~1 ye3r 1594-95; and
WHEP....EAS, C0nCern& ha':c C<:E:;-i ra.t1:Jed 0':':'!~ o:r.-: pa="t sever.'il years
about the aestne,ic i""!"Tact -')1:: capita} pro:;E'-=ts on tn~ publi-.-: .cea.lrn;
and
;"'"HEREAS, the Cit',' ,;c~s ),':>t F,x":'"t:sc:; in·)lc.,uF~ ~.'~perti9E' in
landsca:p-e arcDitect;J);:e, ;,.;~-l;an d8-si~~'J, \.)'oli'; .;lYt, -'cd aTch'::'t0,-;i:ll"CE';
an.d
;"11EREAS, 6'.lCh expertise , • .'ill C~ ut!l i:t~d in tr.e planni.ng and
impleTl1€ntation of CIP project-kif a]"""j in p:ro'.'iding ,;ldvice during th,;;!
project evaluation process.
NOW, THE..REFORE, th.e Ccuneil 0t U-,~ City Df Palo Alto does
ORDAIN a~ follows:
SECTION 1. The SU-.'T. ot Furty Thousand Dollars ;$40,000) is
hereby appropriated to Contract Ser.vices in the Planning Division
of the planning Department. 70 f~,d this expense, the General Fund
Budget Stabilization Reserve is reduced. by $20,000 and tr.e Electric
Rate Stabiliz.ation Reserve is reduced by $20,000.
SECTION 2. These transactione will decreaee the Budget
Stabilization Reserve frcm $10,072,157 eo $10,052,157 aB of
September 28, 1994 and will decrease the Electric Stabilization
Reser'l'e from $28,668,000 to $28,648,000 as of June :W, 1994.
SEctION 3. As specifi€:d in S~cr.j,0n 2.28.080(a) of the Palo
"-lto MuniCipal Code, a t,wo-thirds vote of the City Council is
required to adopt this ordinance.
SEMIQN 4. Th.e CO'.!ncil of the City of I?alo Alto hereby finds
that the enactL.'lent cf thi~J ordinance:: is etA a project ur~dl:;'r the
Califol.-nia Envir.onmental QualiLY Act and, therefore, no
environmental impact assessment is necessd.r~·.
----_ . .;..-_.----
o
SECTION 5,
Municipal Code,
Adoption.
As provided in Section 2.04. :ns of the Palo Alto
this ordinance shall becoxe effective upon
INTRODUCED AND PASSED,
AYES,
ABSTENTIONS,
ABSENT,
ATTEST;
City Clerk
.~PROVED AS TO FOR.'1:
Sr. Asst. City Attol:"w~y
Ci ty Manager
-----Director of Finance
Director of Planning a~d
Community Environment
l .. PPROVED:
Mayor