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HomeMy WebLinkAbout0445.094" , TO: FROM: DATE: SllBlECT: REmlF"sI ',\;. '.<~; '/. " City of Palo Alto C}ty_~1anage!,s Repo!t HONORABLE CITY COUNCIL CITY MANAGER September 29, 1994 DEPARTME!'.'T: City Manager CMR: 445:94 C<.mmmrlc:ation System Request for Proposab (RFP) This is an information report. No action is requirw from I.he. City Councii at L1is timt!, roL© IMPLICA'ITQ/iS \¥hUe the Request for ProposaJs (RFP) does not h::ve any policy implications, lfH;. study conclusions and any subs.c.qlient actions by the Counci.i will undoubtedlY h:~ve ~igniTIcant policy implications which will be ruldt.ssed in fut"ro reports, EXECU'IJYE SUl\IM!l.RY This report is an information item to present to you. Request for Propo<al, (RFPj 10 provide consultant support for evaluating variou, roles the City could play in e,tabLshing • commupication system in Palo AlIo, On September 7, 1994 the RFP was presente<J to the Utilities Advisory Commission (UAC) whQ were unanimous in their support. The RFP does not commilthe City to hiring a consultant. At'..,r reviewing !he proposals, staff will make a requesllo the City Council for funding a contract to retain the consultant with the best proposaL In the RFP. the City is stcldng a qualified teleromrnunications consultant to perfann task> in several phase, that will enable the Cery to determine what ro\e. if any, it should play in providing communication services to the citizens and businesses of Palo Alto. Aftu each phase. the City will decide whether or nol UJe consultant wiD move on to the next phase, In this way. the City will have several checkpoints to detcnnine whether 10 incur additional costs fox subsequent phases or decide not to proceed any further, Following the completion of eacb pha .. , staff will update the Council on the progress of the work accompb,hed and outline future project activities, CMR:44H4 I'Ig<totl If the eil)! decides !o have ill phases completed, the selected consulean! will .·....uuate the City', existing commur.ication system, survey the communication system experiences and pIaN in other cities, and analyze the roles the City could t>loy in providing communication services in P1Jo Alto, The consultant ",ill id.ntify costs, benefits, constraints, nsa, and opportunities associ."'" with each Stnltegy, As a part of this process, the consultant will conduct • preliminary market analysis and will document the rerommended strategy in business plan format, A communication system enterprise potentially po... great opportunities for the City. H~, these opportunities are not wilhoot risa. One thing is certain in thi, matter. If the City i.t going to benefit from involvement in this enterprise, clear objectives will need 10 be formulale<l and • cleu action plan will need to be developed. Th< RFP is the fiM Ilep in that pro<e,". meAl, IMPACf Issuing the RFP has no fisc-al impaci. OO'lRQt-JMEN:f AL ASSESSMl~NT An environmental assessment will be. conducted providing the City elects to proceed beyond the Stud)' phsse. ATIACllMENTS I. S",if report to the UAC, 2. Request for Proposals, PREPARED BY: Van Hiemke. Associa!e Power Engi",",r Tom HalJashi, Manager, Resource Planrdng CITY MANAGER APPROVAL: ~M4.1\t, ~ BERNARD M. S1'RC) Y Assi stanl City llinager "' TO: FROM: SUl!JECT: DATE: ·, ML\IOP.A!\'DUJ\I Utiljry :\dvlsory COTnmi_'S3!Orl PiJo Alto, D..Iifvrni;o. _." M. Strol~~>1 Assisunt City .~e;I I /!-___ , f Comm,,-nio:atioru System Roq=t for Proposal, (RFP) Septem~ 7. 1994 TIH5 ii to p~es.eG~, (L1~ )(,:..Ir ff'''.ie'.\: ai~G «(··,ll:r'er~'S. a R.eq\l~.~t for PnJixlsaJs (RFP) to provide C\):~;<.ultir,g s.1Jpp)n for .::va.ll..'.2ting \?Jill:J~ lc)es 0-.1;" rily o'J!d play in establishir.g a cor;1mur,:~tic0 ~.n'I':-;1 IIi paJ,) Alr'-I, In Lhe RFP, the" l'jty i.~ s.-;..;I.:ing a q,:;;Jir~cJ i':k,,-omr:1Ullj";dt.JQ~S. COfl~UItIli1t to ~rform task. .. in ::.e ... er;t! p~s.e~ t.ha~ ""ill ~nabJe V-~e Ci.) ((' cetermir,e .... ·'nat ro!e. if all)" it s.hould play ir. prmicing commtm-iQtir)n s.cn ices to the citizens and buslnC'~;.e~ of Palo Alto. De1ivenbles will be prod~ during ~h ph.a.sc:. Afltr each phase, !;,c City wil! decide wheo.ther or not the: c-oosullanl ",iii move ()T1 to rhe n~xl plla.s.e. In t~is way. the Cit)' will have:: se'lr'ernl c~J:point:; to {ktermine ... d"le-ther to incur addition,,] WSl<; for sub~lJ.ent phases or deddf' root tu pro..."eed any fljrtner If the Cit), Oecidl!:s. to r.,aye all pha.ses completed, l,e selected cons.uttant ",,11] evaJuare the City'.§. uistirl£. cornmunlcatioo system, SUT"w'e)' tJ~e communication synem experiences and plm.s L"l other cities. &rui analyze the roles the City could piay in providing rommunication services in Palo Alto. The ronlult2I1t "'ill identify the costs, benefLts, constraints, risks, 2Jld opportun.i~ iilSSOCiated with each strategy. As a part of Lils process, the consuitant will conduct. preliminary market analysis and will document the recommended strategy in business plan formaL A Ctlmmunic:uioo $Y.s.tem enterpriSC': potentia.lly pos.es great oppomnities fm the City. Ho'W~vel, til~ oppa;runllics are nG~ without risks. O;ie lhing is cle<.r in LJ,is mJ.iter. If the City i!:. gO:118 10 reap the benetits of in,·olvement in this. emerpTl.SC, c]eu objectives wijJ need to be formulated and a clear acti(lfl pian \0\01lJ need fo be developed. Toe RFP is the first step in *a, pl"OCt'S5. • REQUEST FOR PROPOSAL TO PREPARE A STVDY AI'.'D IMPLEME:'Ii'A TIO:\ PLA" FOR A COM~fUl\lC\TIO" SYSTE\! FOR THE CITY OF PAl.O ALTO t GENERAL A. PURPOSE REQUEST FOR PROPOSAL TO PREPARE A STUDY AND IMPLEMEl'I"TATION PIAl'. FORA COMMUNICATION SYSTEM FOR THE CITY OF PALO ALTO BBLE OF CQNllJ"(Th B. BACKGROUND II. SCHEDULE m. GENT:RAL QUALfFJCAT10~;S IV. SCOPE or SERVlCES V. RFP RESPONSE REQlHREME,\TS \1. EVAl.UATION CR1TERJA OVERVIEW OF CONSULTANT SERVICES TO BE PROVIDED 1 . Sfwatioa Analysis 2 • Market AnaI)'Sis 5 -Business Plan A • Evaluate System c -T~ooJogy A.!isessment B ~ IJemify Sre-rvic.:': Needs c ~ Iderlt;fy Competition o . City Re\'~ewiCon5.lJltar,t Refinement of Analysis E • Prepare Sum:nat)' Report ! Cit)' St:t.."1S Best Allett".:.tlV'f:- Write Business P!:u1 DELIVERABLE Repon. M..,(,) Repon Report Report, Map(s) Final Report Report DECISION POIN'r. No Project Cemplet. Evaluate the c.uUeIn positiml (If me Cit~ In th'! market to provlde c;,)mmuT\lcatiorl <:.eNICes aM a.ss~ similar commurtic:atioru; t:%.perience:s of other citi~. J I I ! , ~ • ------- o Tht! A' l=YAl.UATlON Of EX!WNG SySTE~'s I'rtpN< • .-.port wi<b "'l'1'1"""""'Y mar\ s) that add,ess the follow; ng : 1. Analysis of me suitability of the City's ty,;istil1g power system (acilitie:: such .as ovrzt.ead poles Of lJnde:rgroynd dLlcts w ac~mm.1d.ue th e instal I ation of il conunl,u'Iica1ion s~em. This rlf"ort is inteooed 10 idtntift opportunit1es and ~ iSS<X:Wed with ln5tall ing fiber optic systems on overte,a(j and/or -efll"W'd fociJni",. '2. £ ... .&~ of the local cable provider's e~is't~ng C\)uili cable s),stem. 'is we\! as. the City':!i i.nternaJ ~l.tl cabl e sys:em. (Th e local cabi e pwvider boiS active and lLactive lines mung paL-altd M CDe a..."!Other.) The ~~\U1It wili determine how these sys!eJm could be uwc! co JD«.t the. City'$ com..Tiunlcation system goals.. As 3 part of this process, tnt wnst!!wt: wfit map th~ loc;a[ions of these systems, The. consOJltam wUl .also ~~ m~ City's. legal rights r~garuing access. tLl the lo~ c.ahle pro .... ider·s ~y:s.te.."n 3. E'.a]Ll3.lI{I!) of Jie , ... lllll-!.stibiJil:, of ~ nN' rlt-.>'r optk ~):st~m widl el:i~ting coa'\i<ll C(!w.ffiufli·.at\(:f'5 !).y:;.t~ms.. (r. p~rtorrniflg this f.,hast;' of t..~~ stu,f) , ttl': con~!.ltt?m will ":";')rdi~3~e '. .. 'i~'l :Jil! Cil!, Util'!i,:,.~ DI':~'.U'tmenl In (~\,I~wing t;'\i;[ir;g ~rar.j.ard d<:,s~gr,.s, iigt,'c.S-"I-W<l),. 1}' .. e!h~,;]J ~rl.a ur,Jrt:;;r,,:-uf/] <':It':lli\S, t~rmiTial r,(\1Tl1S, ~n.j.:.c IJr." 'T,",_p: B;. __ J':C\t\lU';'e'tlT10;'" SlST~L~_~1:.~81E""';[:ES ,,:om ?U.NS IN OilfEB Crrlg.~ Prc,"ia~ a r~por! or. whill oCh~( .::ille$ l;,! doing in this ar"-J. 1, lr .. ciud¢ tr..! piJJ1S Jnd d~",eloprr,l!nts en ~~ part of municipal util!tles wit~ regard to ~o:n1TrLmkati,lr1 s.er"iC"~. Emph.llls, s.ileu~d be plac<!d orl activities in CaJifcrnia (.::speciaJly the ,satl Frand$O) SolY Are.J). 2. Pr~are i fep<lft .on the trenG:'l l1ationaUy with regard (0 de .. "etopme'Qf. of cotllml!D..iWlioc serviccs by mU!'Iicipalitie!i. 3. Survey liUst iAfcrmation regardirJg JqaA and regulatory is$ues rtliUoo to the developt1leCt .and Uop'L~ion of such communication s.ystems and identify bow tbey rnay affect tile City's activities. TAS¥. c· TECHNOLOGY As;:rSSMfNT Provk1e Oil report s,umrn1l1lting the 'Swe-of·th~-an in C()mmunj~tion5 techoologit.'i tbill lll3.y be ~riate for.a communication system in Palo Alw, 1. Re\'ie'A' ~-urr~nt cornmuniCllion tecllnolQg\~ and trends in their delie.lopment. Coru;Wer th~ means for int¢grJting diff~!cnr te..:hnQh.lgb (i ,I;':. , cov.ial .;Jble, fibO;:'r op'-i~, .:mil wir.:;\e>:s. te-::hnoiogle:-) into a ':>trlglc-n~1,1\'{)1k., 4 \ '. PHASE 2 -MARKET ANALYSIS CO&Xtuct :(I prefimi:tw')' awysis (If me cnm...1H.mi::.auon :).tf\'j{(":$ market in PaIo Alto. Prepare .. report 'Wrm -wppiemcotM), .m.zp{:;) Vi' o:::.m.'Trunicate me res:ults of the anaJ'ysis. TA5fj. A-MARkO Sr;g.tp!!"TlQN 0etiDe 1ZW't~ ~ to wbh::b the prnpcas«l ~nununlc.njvn ur"kes are to be! wgettd. For e:umpJe., the Darte't iUi&b1: be-~o.!el.l b)' cuswmer rypc (i,e. City Utilities. otne1 City fxilities, iDdustriaI. rom.men:~. l~iJecl:W, i.nsl:iMion.aJ. (1e.) anoj/or customer size (i.e., s:naJ1. medi:,Ull, :~>. ne s~ sboold be ~e-k ... "'tN in J. manner-UP: will best facilitate ibiS a=-.a.lysls. 'T·:\_sr. B· \Dr .... TTFr StO;:\":~::'~ Rlli __ i.~_~ __ ':.'t,"'}"_~_ F .. 'r c.a:h cn.:Hi..et ~,;-:::~~~l, ~:I::~,J.;~ l:-," :.:.;:, ,-,~' ,]"," f":",::~<!~_, k,r kr,_,':'l:mw:li~"-t:~l:'~~ $~r.'l~e:; th,,-t w~ .;c'rr<"_i'~h' 'pl"-, i~-;V. O!::J ~-, i t.:.".,<;t';..." ~~ "",",c ::i..~~." !.,' ~-;> ~'~41'l;!C.,j !:l 'j;-:: fu\ljl~_ [-',:lr o;:,l,.jJn~k. S_'~l:1 'e\'\,,;toS :':'.J;. :. ,.:,~-':t~. ITT":":'; ,!~: .. ' t;:c-',,-::,,:~s: .. '<:';, '~",":,k kk,.i, ',",',j, ttkpr,(', \1'; , 'ISrJ vjde..' c,)~;'er~""'~JJi:S <;-!~ .. ;.:.!., T\s.~ ( -Ipg .... "T'11:;'i ..£Q.'~,';<VIT,'e-> Identify th~ jike!y ... om~,'tIi:'"lT'!i i;.'[ c" r'_in~F"~ ... J::"I',-~ x:r. i~r-s in ~~h mub:t s':-Sm;<nt Wh~re s-er."kC5 a.r~ .i.it~:> O~i:lj;' P:I..'v,J~, &,~ ~,~r"L'tJ;U.N ""iii ;je:.'Cf~l1¢ ttl: ~:;!r\"i<.:¢5 pmviJl!>.:l, u'1e-<:om of!lle ~r'I'i-:.e, ar..J :..'"l~ a]!K'L<~:'i "i r:'i.JI(~: ;;"~4~ t. .... t~ h .... ~ ~.ljillJrC"J. Th~ ;.;nru,..,ltarH wi\\ :tlw ~ro\';de an e'.'.u!J .. :i.lr, ',If meir )'!1..'\L Upoo directlc)l] by the Cit)" a-Ie consuiuru lIIriii .... vJ'r~ .. ith ;_h~ Cil), to define potential roles the Crr,: coold pl...ay in provW:Hllg wmmu.'li.;-..tion s.er.'l..:es to me. t,u.s,ines.s .lnd citizens of Pato Alto. TASK A" Dl'f"'""E LE\lU CfJ.:ru CYMMYl"!CU10 SEIt .... JCES Eva1u.ue 1 minimum offwr cuC\mlL.,iczaon s~em options for the Ciry's use in preparing pJ3J'IS fur t\rt'.Jte ~~ ~·i~, The Cit:f ba5 already w:li!led four basic OptIO~; howev~, !oft COQsuhacl sboWd fed froe to .... -r¢lt':: .idd.irkm4i optioru, such as one that utilizes the e~istiIlg ro.v:iai cab:e s>"sti!:T'"s. 0r m;J.;:-~m....; m:.xljt~..:.ati;lns to tl;~ cr.isting options. i1IS d~mo:d QPropriate by the I,;Onsuhlont. The L'Ptio~ ci:fiM..1l'ly the City a.re: 1. Min1L~ le..,d,""~mts. optior:i ir.voIY~ Q.a.!>·l<::..lSiug spa:.:e (II"! tli~ City's e~isting o .... erhead iOO/or uodtrground cle-.;t!i..;: ulSt.ribtl!Jon fad] itie:.c. 2. • ~ levei-ttlt1 1~-eI of service involves the L!I.5UlIa!j,:'n of fibtt optic ~'\Sior. facilities aJonj: ai.Ring po'A'ef system n~iS-(lf''''''ay ~'hi~ would in r.Jrr. be Jeased to w.ers to tnnsmii dID fn:.1rn one point !(I anod:er .... i~in the Oty'!\ sen'i.:e territory. 3. Mid-lcYti-tnLsoption MXlhJ i.m;Jude pro .... idinl him ~~1t) oomtr'J:JrJjC'_ztiooru. ser't'j::e:; to major industtiaJ aDd ooQ"~ ~ ill the City. ~ .study ""ould idJ(1C$5 the specific fiber optic brDdl necworks ;an,d d'uriOo,it.i.:'li1 1X'1f'.ts .u 'Irt~1 A,I; the marketing iIld easin&: of flDer opti~ circuits berwetQ end pol;'!tS. 4. Jnforma:aioD utiHty service$-ctliJ opt;':'o r~ t.'le ct'I-'eicopmeru of ill CIf)'-()'ol1')O!'d. stai.e-..of-the-an oommunlc3!:)c!l .Ioystem ... ·Im ~~.\'\~ to !'Xi:S11ng V'.J l'it'iti c<lStomen Suci:l s.erv ices rnay i n::.lllde, b •. .r! a:-e I'J0{ ~imired ,,_1, 0-1ml"'JU! d:c] tr l!' .. .<rj1 ;:~,;: ,n, C3/:11 e teJevislOn, lelephun::. ll'O,'l1r \1jOO cilni<!r<:-,, __ ::,g ~o':;,i~~ 11"JC Citj w\11 revi;ow 1:'11.' aJ~'r(>;!I;\':;~' ,~;t\r;~j f,) t\;iO" '~'~' .. y:.;: City officials ".l.nd r.e/jt'.~ th¢ .!.l1;:-rn':l1i\¢;, ~ r,~,:,d I..\5i\ C .. CfiAR"CTI~JlC .-\.~nE;i2-..l.!YU Prepare a repon lddr~s[ng ,· ... lsl:;. t-.:~.:rll"" ';.'!'_~',rJ.iil~, ,:,k$. !;,,-J '·'i:,-'.lf11Jr; ~i··~ ~'" tho (,,:.\ as-so:.iatee wiL1 ¢al;h rro.1i;et ~egm¢~'! ~!';Jt! e.l.,;.h ;:'\1:er~J\i' .. e n:, fer~-'!1 ;1-,., \.,~.j :':,,"SIt) 'J-,~ mar.l:::et(s.ltugeted t.y ea.;h a:!t~rnamle Upon directiOtl. by the Cir)" lhe ';:Q:'I5\l!tln~ ..... ill >Zl.oJu.~ ~ ... "i'm;o;u",ti''-''; .. nl1~s.lS ot the alternatives defined in Ph3Se 3. IYi< A: DEEit{E Ai"AhYT!CAt ApPIWAP; ,~"D E\i.ut!An0-'-j(-,-~ Layout a proposed appro.u:h ({ir anaJyting the ~temWvel. Thi.s a.ppnn • .:JI "'Iii define evaluation o:riteria \bat wiU be. ru.OO to dt!.ernUne wh.ich -iltetnaU'o'e \.s. best. TASX B· era RfjWW I CONSliLTAI'o'T RP-lNE~Et1I Of A~AL,-ncAL ApPlw. ... CH The City will review the analytical approach Jrf ... ;lC'(1 by the oomulWJt. The .;::)~ut~ ""ill wod:: with City offtdals ~d refine the apprua:;,b lS .~:;(l TAsK C' A."IN 'XU ALTERNA1iVE~ Provide the City staff with e--,'a!u3tio,"'.5 a.'XI SIJPlX'rt to ilS$ls-t it I."l :-~omm=ndl,'g 3 ":OOlrk d action wjt~ reglrd to 3. level ot' ~lmmunicaiiL1o system in\lolvemenr Th(.5~ s.c(\Ji.;:~ sh.all inc!ud~, but not he limireJ to rhe> fUJl(l .... lilg 6 -------~~"----.----- I. Preparation uf cost/benet-it reports for the options developed In Phase .1. L. EvaJuattoc of the market4hiliry of .:orr.m.unications .st1".'icc::s to rile market segment$ defined ill Pbase 2. J. Evaluation of the compatibility (if ell:iscir.g com.'1\unica!io:1 S)ster\u. 4. Evaluatic[t of potential opporrur,]ties to .:.oordinlte s)'$cem impro .. mems with lbe presently ope:filling publkly OWlled cable television /let'oIo'Crl: . .5. Asses.,'<;mect of impacts with regard to mainti.!ning L'ldfor clIpand'ulg ~;..slini: information systems includit:lg the Ciry's interne! ood-e and \he Crt)' 's library, b05pitil. and educatIOnal systems. 6. Identific,uion of {he potential .:omp-:'lilon a..:"!d providing ii.Jl eval\..L3!i')r\ (If t",;:, rim:; l~f or...'ler communkalien pruviders in th~ ar~ In.c!l,l~ing ..:.ahle irk\ ;,).i .. 1,1 .;~~m~,;~."j e'$, I: ~"j [eiep~onC' compa."1ie:s, ,1.nd p,ivate tlbu opti" Carllp.iL'1J;,S 7. Ideatifli;:at]un of p:.ltetlliai Oprort\lnJti~s lCI p:,rtl' . .;r Wilh ei1ler (1'i;:iI1il",(i',~m., in~lujll:~ pDtenr'laJ I;Dmpetiwrs, TASi< D', CIT)' R£:,fITW I CONSULrA~J~EFI:-;P,lP'T OF ANALY5.IS The City will re'iiew th~ analysis. Th!! COn.~ulWl! will ...... ork \Io'ith Cit)' ufrT.:i.aJ" ;md refilh'l.'lt anal ~'sis as necessary. TASK E· PRE:t'Afilf SUMM . .\RY REFO!tT I CrrY_~.~.li.CT~ BEST AlTIRI'-'."'lD'J', Provide a final fl1'On: summarizing the r!~ls, opponunitie.o:., conslramts, ,o~ts and beneti~ ~iated with each le .. ·e/: of City invQlvement in pro .... iding communi-.:.:uioll :i.ervic~ w the bUJSine&Se'S ar.d citizens {If Palo Alto. This .:-ifort shall include, but 001 De-.;~ily be Iirr-jled (() the following: I. Preparation of 3 final swrunary report thaI ti~ togetller all previlR!S repurt;; 2, Summary an.tlysis of various oplioJr.s iiDd It'\I~s 10 sappan oo:ac!lISion.'~; and 3. Recomm.ended le'.'!;:1 of involvement for th~ Cit/. Using the consultant's summary report :l.S a guide, the City WllJ then determine the level of invol .... ement it w iJ I pursue. 7 , , • \ "--'-. (1 - PHASE 5 • BUSINESS PLAt! Upcm di::rection by the Ci!y, the consu)tat11 win prepare it busines.s plan that cutlines the ~tep:;. ~ fur the eft)' to carry 001 its se!ed:ed role in C!l.e pro\'isio:J of cctrunutUc;.ation services ill Palo AJto. V. RFI' RESPONSE REQ'IIREME1""I'S I. A response to this RFP shall address three specific areas: (i) gen=! qu.ajificatiollS; (ii) ""I<> to be pafo<m<d, in<luding (a) major cillestone:s, [b) dU .... ""'. and (c) d~li .... erablt:; (iii) CO'i! proposal by phase ar.d ca.\/.:, !o.;:hldlng (a) scbedule of Ilourly rates. (b) distinci ~tima!es of dire-.:l s;a.!iJ...1"y C0~!S and e:'tpt'!'..s.e'i. oOlIJirf.'\';f:y rdated to !leurl)' fees, and (c-1 J 'nDI t:) e~C'-eed~ cstimal? ot' task. man huurs re-quiroo to imple-mem ttie I!:tr')rT • .,.,·'im a "not to e,;c:e.;r ',,'..)51 for eJ';:"h ta<,k ;tr.d a lotal "nor W exc:ee-:!" proj..:ct \,'~lS~. 2. Th~ pmposal shall be (xlund in a si:Jlk volume ar;d prefe-rabi)' .... iil be IlO more than 30 pages. Suppiemenla.,)' information, bro-.;:hures. and >0 on, m<ly be sl,l.bmiueQ if oestral, bur should be providl!J in a sep;itate pa,kJge. 3. A meeting for intete!l~ firm.., rna')' he h~ld al a IOc3tiG11, date, '.mj time 10 'o~ delermir:ed Iller. 4. ___ copies of the proposaJ shall be s,-,bmitted. ro M.r. Bernie Strojny, As.si.stant City Mar.ager, at his offL;:e Jccated it! "250 Hamilton Avenue, PaJo Alto, California. 94301, by p.m., fadfi~ daylight lime on ___ • 1m. 5. The City will interview the mosl qualifLOO respondents at the City's, offlces at a date and time to be determined' laler. 6. II;s expecred thai: a .:t)lltrac!: for se.:vke outlined h~ro!ill will be .:tw.uded in __ __ 1994. " \ Vl. ~ ALUA TION CRll'ERIA llt.e C~ will ronsid~ the fajjuwi:1g ..:riteri.l whe1l .evllUlting your ~ompany's propos.aJ: I. AbiJ:ty of me ~-'m.ulun! to )M:rlorm ttl!! specific tasi:.s oLltlinoo in the request for ~" 2. The spo.;jfrc IDdhOO iOd lecilOiq'Jcs til be empio~ed by rl1~ consultant on the project. SpecilJ mention will!)e ~i\j w aJJitiorHil OJm...1!1Ul'1icatiol'l system optiorl.,\.and rnarlet ~D ~ ind1,l{jeej in the prC'1'Os.aJ~ . .1 Qu..1Jifiariom. of the ~'"JoO:ifk individual'i who wiil be ~ignoo to this projel..:t. t. The qu.t.li!)' v(, v~ t11e ~!n<':lJrJ! 01 tim~ ~~l1t 'by, key perwnnel who will b'I! working on !:h6r r::Spe1.:1i ... ~ r.-..:."Itf(lr~<;. ~lf WI! Pfllje-...'1. :) D'(m'31.Slr:.~¢j fe:..'(lf,J ,.11 5C~~.;'5_~ ~'crt~Jrm-:.iJ rrCI':',lI."'ly ~y l~1? \"l"'l~uita.'l! Oil ~jmilar '" "'rk {'-'. .R,.;,,'.;'., r'.:;~::;:'·~,;.~ ,11' Ll::! 1H!i:':i ~ll,1 ~j I,'l( ~,}Sl uf e:..::h ph.<.~~ r~qllo;j.\.;.d tll .;omr1e:t: ,,0,,1: ',1, I"·ri.. '..,. i'JI i n l1',-,' ,:,rf:'[<"I'dJ _~':h,'1hi,i' 9 r. GEl'o"ERAL ~ REQVL'ffORPROPOSAL TO PREPARE !I. STUDY A.l','D IMPLEMEl'.'ATION PL,,"S FOR A COMML·NlCATION SYSTBf FOR THE CITY OF PALO ALTO Thf:: City of P!Jo A~to, C~Jt('tnllJ (c::),) , !~-Sb!s.i:'".g die ~tfH";:.es ,)1 • q~~i!ti'¢"j "o:1'..mLLr'.kJti~;n systerr .. ~ COnsultz.nl !O ~[er.o.re ~ S'J.:,jy ¥.j b-·J..SI~ei..i-ri211 ~8~ii1~ the-t-..::::f:l$, Orl~,:[.s, ar.~i oos~ tstim4t~ t;:)[ ·d.Ii,y.:..~ n-!~ (.'1~ C-r:-,,:.-"~~J r'.::,' in t""" ~.,~:,,~rn~~~ tl( l ,,:.'m..'T,U:1;~':;;IC'[' ne:t\l!.cri:. to s.en.'e tZ:.: P,lL' ...... !:.' ,~,,:,·tl"':' ,", T>.:~ ~~_~'~ ~~,".::J ,';'::'.{;I' jj~,' Cil) I,) mll:c,i do;isico alxl~t ~ii:~~:~g t!ii' nc.rl..d '';';,:: .! ",;0';:-,j~,,!c'~~'.i...J> .. ~ "'f rI;o;' ,,;~, ,j,:[.:,j fi)\s -l~j OPf~J rtlJ rJ Ii: ~, pr~m\\o:'l ()f ~ r-=~).Jn ;ajJr'::-';;.l\T:;g (";t;,:>;~ ... ;!..,> a;::..JQ ~~~ J;e City'<; \~, .. ~\ of '!~l,,_'>.e:E~r~t!1l t:'1~ (1eve10pm~;'l! Gt';> .;,1;'7'1.mU11Jw.!j,)!'\ S~S!~.'7l. rT'~i:.~ '!\..!U4;;"" ... \ i,jc".!d:, :ng :'lS~. h:'ndiL'-. Il'i.;'S. oUld op~'\J:t'J.flili~ "-~s0.:i4t~ \Ioit.~ r:;;:-::;i:.!:' I,-,:\,.l v.: '"fl!':1:'y.:.r:i ... ..;i:.,'.-! h.l,':~it--"'-S. ar.J a dl:-.';I.!S,\j.)n d the ... 'Ui\~llS t~..:hr:,\":J (lplion~ Lh;.~ t.ho: CilY ~\, ~.,insiJn r,' rr~r.:!.;-j,-~:f il~r :'u~llf': .;:ommull!:::..ati(lrl s.ero'I~~ {hal m,a~ t>ene-;'Il '11...' <:t.: r."mt';-S ~ B,l.q;GROI~ DJe to the: rising inU'fest in tb:: community. tile ell)' .\h.ug:t!'" J'o,"-.<; b-:t-n :ru.tf\.!:t~ to prl11Me a report to the eil} CO'JPJ;;I on ,;":nlUmJ.ol,:,l[ict'.S \,.1Pf.o!T.J!,,-it:e;>, rosts. and bem:fils, This RFP has heen prep.lted. to s.e1~t a f1fm to iSS1s1 tll~ CiT), in meetiDg th~ reqces: Ai me presel1t time, me C.icy bas iosullaj ce:m.in fiber op1JC c:lb: es in ex istLP\t dl,;.:! O.mks lion icl! are currtntl y ~ ItS«! by priViUe lMustry W pro'tide ~mmunica:ioft'S ~ices betweetl \iar1ous locatiLlns in !tie City's ser.rice terrirory. In additIDfl, t!le Cif)",' EJeari.: Utility uwas ;;wd operates a OOIlial CltAe cornml'njc~joll:S sysle:n fur tnffi.:: s igt"..ll o:.ntn>l, supe-n; iwry co rlm)1 ~ ch.la acquisitloo, and a Cit), telephDne sy<;:e:r,. The City feI:I\Ilres ilSSistance to d~ae the level Df its fur-.ln ,XHrunitment in providing COiI1IllL.l..nicatioilS s)'nems services. InJusuioU and ~)mm;,"t"di! customers, ~ well as reside...,tial Z\lSWm~, h.a\'t. e:l.presscd various oqrets ot in1t:res1 l!l obuinlilg such ~ervi~~. The fum sde...'1ed will be required to preplr~ l dc:..:. '·"r,~:~= eV::.]UJ.!,,1;-j ,It' Iho:: iJp!Jl)' c~oh'ing cumrrlLmicat:ons ClJI);;e;:pla.::e. 3n (\';.hallon ut ~"l:"ljf1g ~;.s[erns .. J d::..s...:rjptll.;n Ilf at !e .. ~5t r"Jur ----_.-._------ op..ions for City comrnlnmmt to a communi.:.auon str .... kc, and .. re({lmmen<loa.:C'n for iroplementinJ, one of til,: opt1<ons. m Palo Aito. ll. SCHEDULE The Cit)' Manager bas b«n requested to report (0 the Cit)' Cowr.cil on the fea.siriJit) f,"'~ imptementatiatl of a commlmi~ion s/,stem, Work lptt~fitll:! unJer t..'1.i5-Tt;QUe5t f<:>r prop....""$&l 3h.aJ1 btgin by _______ , 1995, after 3. r)Cf)ce t(t pro.:ee.,1 hac. ~ i.ssced. lll. GENERAL QUAUF1CA TlOr-;S ProPQSAls wbmltted shall provide .s.utflciem infonnadoD to ena:"l~ me Cit)" to n-.u":WI:e" the qu,aHfianioM Df tht' respondent. I!l order to be consi<:Jertd. prop'.:~~s :s.blJl pttwide the following infurmatioc: • Li5t of similar .maJys~ and ~;,(;':,;ifi..: <''X.r'.:ri"f1';~ in t.).,!;! r::'.r.n;",.~ .>rJ o;!''';::'J~::,·I,". l't communication s~stem$ with W I!Il'1pr2."i<; :)n t~(' I.!~e 1.11 t'I'b~[,' P ,:~ t,l; ,;-,-:' __ '"'::..i:" I ,',::::,'~, puJ1'lOS('-S; S Lis, of C1ur.sLaflI1ing pn.)~'u$.:Js flit .;;nmmUi1:';;;J.t:,',r, s~~t'~irI · ... ·til iti:S d.--:;.r:t !i1~ t>: prcpos.:J $\iHtl$ and we ~)ro]('.;1 im'l.1i~'?d: .. List at the pCll1iDn of the wUll l.0 t.e suhc.omrl>.,1.~ and \nfl..mru.lwn ce:)C'Jll).ing ;.!.:~ qualificatkms and. relative ell:pai..!nc~ L)f .In)' pro-posed $u.b,;olJ(r.a.:tN~. IV. SCOPE OF SERVICES Upoo du-ectioll by the City, the selected consultant wUl be elpected tu prov)Jc tM Cily With aH services required to dEtem1.ine the ~ rei e for the Ciry in th~ .;.omrnu.nJcaliCr~ ).e(Y~..e1 JD.IJ'ket aDd to prepare the. City to perform that rDI~. 5)1 the end of !:his project, me Cii)' expects to bave " clear understanding of the rish.and Gppommirie:s a5s(lCia!ed witll dlis enlerpri$~. An overview of the scrv:ce.s to be proviclcd b)l the s.dected oonsuhaot i5 presullo1 in tlle taf-..: e below. The Wb involved ill this proje..'t are staged in multiple pb~ that will be co.c;pi~ sequentially. As !Jmwn in the table below, key dedsion points separate selected p~a.s~. After each phase with a decL'iK>o point, the City wiil decide wheme! Of DO( ttl;! cunsu!tam \IIi!! move on to s.ubsequent pha:>e-s, A Il'.Dnl detailed descripli(,,1 of G'le: ,C:L\u:r<:;J [ask. .. 10i:')'-'o5-tt,l" t.::t,~,,;. 2 o