HomeMy WebLinkAbout0438.094•
Cit)' of Palo Alto
City Manager's Report -------------------
TO: HONORA8LE CITY COUNCIL
FROM, cm' :lIAlIIAGER DEPARnU'1'IT: Public Wor ....
DATE: SePlfmber 15, 1994 CMR: .08:94
SUBJECT: Appro.·a! of ('onsulu.nl Agreement witb DASSE Desi9' IDe. and
Cost Sharing Agr .... nenl "ilb Mmlo Pari< for Aim. Str<fl Bicycle
Bridge
REQlIESI
Coun~il JPpwvcJ fUlding in tll::-ry l'N}.-g.~ C.lri!..::d Imr1[11" t::n-(l~: p:I.\~f:3m kJget [1.1 .. ksign
~r.d cons.iruct a bicydc bTid8~' CI\'~r S,m Furj~'i"'~:litu \re>.'l..: :,' .. C\lrr:! SnCr:!, ~iH.·\:lly t;;;:hl of
th~ railroad bridgt. Cnuncii is r~>ijuc"!,, ... i ill ~~r?f\'!~ ~ J r Lf]~ ('-!.:1-~ujwn~ J:~it·"T11('m to dt:.ign
the bridge and 2) a co~t sh~Hing a.gr>.'l,,>m~Jl! ',\'lUi :\1cll!n Pdrk
RECOMMENDAU(lliS
Staff recommends thaI CouDcii:
L Approve and auth'Jrin' the ~hyor l,) "'itcutt: lhe 3ttachr.:J clmsuit«m 2grc-ement wil.h
DASSE Design Inc. in the amoun! {II' S6-t,710 for de-sign pb"se S!r'ii\.'es for the Almd:
Street Bicycle Bridge. CIP i 9-t 11.
2. A~t.horize the City Manager or her de5lgnet! to ~otia~ :1.~ t'\WJtf amendments for
services related to or incidem..al w the scope of work or services. rh.! total I,'a}ue of
which amendments shall not <xcoro $9,003.
3. Authorize the Cit)' Manager or her designee w execute me anached cost sharing
agreement ',vL[h the City of Men.lo Park.
roUC)' IMP! ICATIONS
None
UEn ITIYF S! JMMARl'
CONSULTANT .r'\GREE\1ENT: EigJIL ~(ln'~Ul13.nc'S e.xprts~-'"d.an irltcrest iJj this project and
were selll a Request for Proposal. Three consultants responded 10 the Requ .. 'st for Proposal.
Based on the respnnses, all three cor"sult."1nls were chosen 10 be irll.er\'lewed by a seleciion
p..1gr' 1 at 3
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rommiuee comprised of st2ff from Menlo Park and Palo AHo. DASSE De>ign Inc was the
unanimous c.;hoice based on their bask underst.anding of the project. approach to solviP..g
design problems and knowledge of and sensitivity co Palo Alto proje<;t p=sing_ The
aUached agreement provides professional services co design the bicycle bridge with the
following major work items:
• Soils report with recommendation on bridge abutment design and location.
• Alternate conceptual bridge designs for presentation to City, including consideration
of architettural, environmental and aesthetic issue~.
• Project specific. environ.'!1emal assessment.
• Plans, sp~cjncali(lns and estimate for bidding purpo~es for the hicyc!c bridge and
connecting paths.
The consult.<.mt :~.'am cons iSIs of a slructur~11 engiItetring finn, arcilit(""\;t'Jrai firm, ~l"t)!l1gis.t;o.nd
naturalist. Th~ improvements will be c-onrdirlJted with the Friends. of S:ln Frar,.,.:i~lJiw ('rer:~
and tbe City of MCilJO PaIK. CCIl1..Struction Ph::l.':It; Ser,'icc~ ... vill he negliljcW:J 3( th\., co'"lrcdus.icn
of the de:;ign and a CCllSult2ru agreement am;:ndrm:nl will be rr-c~cnteJ to CI.:HJP...;i! f(rr a:::llr~n
at The time of the av.·'ard of the COll~truction contract.
COST SHARING AGREEMENT: A tOIa] of S241,C(I() has been budgeted Ln the Alma Str""t
Bike Bridge elP. i9411, for uesign and con.~rruction with a Sl08.O<XJ reimbursement fmm
Proposition 116 and the State Tr,"nsportation Development Agency hmds. 111 additi;)I1, Men.h~
Park, has agreed to pay Slt ,()JQ as ~heir share of the cost. ThO! atta~hed agreemem with
MeI'Jo Park addres~es this cost participation, describes the projecc scope of work a.nd
designates Palo Alto as the lead agency. A separate maimena.nce agreement wilt be presented
to Council for actton at tht:: time of the award of the cOflSt.ructiQn cDntraCl.
flSCAL IMPACT
None
ENYIRONME!Io'TAL ASSESSMENT
Tne project ~ .. a'~ heen reviewed and a negative dedar'J,tion has been ?'p.pm\·~ (93-ElA-4). A..o;,.
part of Lie con\u]tant sen ices, an additional rept..;rt will be prepared to address ~ils. erosion
and archeologicat impacts.
ATTACHMENTS
Consultant Agreement
Cost Sn-ar\ng, AgIeement
CAfR:438:94 1'ag<2of3
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PREPARED BY: George Bagdon, Assistant Director of Poblic Works
DEPARTMENT HEAD REVIEW: --.fJL i ~
GLENN S. ROBERTS
Direc!or of Poblic Works
CITY MANAGER APPROVAL: ·~"'~··~i~~~;:;~2.--------
CMR:4J8;94
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AGR.IIMI!iNT
POll
l'&OPIISBI~ DlaIJIII:D.IIiG CONSULTANT S"RVICES
JI&'nmD T1III ern OF ~ALO ALTO AND
!lASS. OIlS 1m:' INC.
THIS AGi.Ei!MENT is made amt entered into this day of
, 1951". by and bel,ween the CITY OF PALIOALTO, a
"",;;;C:::n"i"c::-""pa:::::-;l-c"o""""",= rat icc. of California, hereinafter referred to as
'"CIn', '" and DASS& DESIGN !NC. (Taxpayer Identification No. 94-
3058590), l!. Cll1tornia corporation, wit.h offices at
33 New Mofl.tgCXDery Stt"{I!1!'t. S'uite 850, San Francisco 94105,
I".ereinafter referred to as ·r:ONSt.TL'l"'AN"·;
ILL! Il ISS l! T II,
w"r{ER£"\s, CITY des1re~: certain professional consultant
Be 1--".-iCE'S be::-e i n.(i t t fJ r de: s '-:: r :...b p.,j; and
'i<lT",-!E~F'-;"'S, C .;,i'r" Ge::3 ires to enS/age CONSULTl\.N'T to provide
trl'-;:sr; s,;;"-vi,~"" b J' re,:;-:;or-J t;:,f it'S q\Jalii.'~cat10ns and experience for
~>::r::or:~,i_r'3 Sl.!C:~ se;;vl-::'>:::'s, a:nd CONSuL/I'I-ti'."7' has c)ffercd to prov~.d2 the
~ ":'::.1lJ:I.r-::j serV.l.ces on U:e te t"rr'cS and in the rr.anner set fon.:.h her.ein;
NOW, THEREFORE, in consj deration ot their mutual
coven~~ts, the parties h~reto agree as follows:
nE:FINl TIQ_NS.
The tenn ·Cit}"" shall mean the Cit.y of Palo Alto,
Cal if :nT~i a. .
l. . 2 C I IX t'.AN:aGER
The term ·Cicy Manager" shall mean the duly apPOinted
City Manager of the City of Palo Alto, California, or his or her
desiqnated representative.
1 .3 CITY CLERK
The :.~n!1 ·Ci t)' Clerk" shall mean the duly appointed
Clerk of the City of Palo Alte, California, or his or
designated representative.
City
her
The term "Risk Manager~ sh.;).il '~ean the duly appointed
Ri.:;:k ~.a.na..ge:r of trje City of Palo Alto, C.alitornia, or his-or her
designated represencative.
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1 . 5 PRQ,l:~cr
"!"he t_errn. "Proje("'.t 11 st,all rr..e3.n the s€t:'Vicea and
improvements. if an)" descrit,ed in E.x..,..,.ibit "'A" entitled "Scope of
ProjecT; and Ti!lk1 ~'ched'Jle,· a:.tached i1e:-e~o and made a. part hereof
by this rcferenr.e.
SEO'ICN 2 E&QJ:E.CT cooRD r '~AT rON
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'!'he City 1-Un.J.ger st'>...a:ll be repr~se::ltati'le of CITY for-all
purposes under t:his AgrE>e!."'se~t. __ 'Oi--:'N A. CA.,T:\LSOK is designated as
t-he Project Manager for tbe City !-!anager'! and he or she shall
supervise the progress a:r::j e_xecutic~ of t.his Agrecl!'.ent, and shall
be assi~ted ty 1"~YST"fl"~o,. STA:':;Ii:, t.h:c Proj-cc:: Engir.eer.
c.=~;S:'TLT)'':::) :en .• " 1 2L"'3:,qi. _'!, ::;.i:":-J":;'e Project Di;::ectGr to have
ov;~r-a11 rF.:,s:p::_r~_'3:bi.}ity l:-.:·r th"" p'~Jces:: dl:d exec~t-}Ull -'Jf thlR
i'->Sre.e::'.S"Tlt ::0::-Ci:~"'SLl;:"·~' .. \~;<.:-. ~~''''::'~:':;L~--S ,.:' E;:'~R.~I.C}-l t.ereby is oesignated
as the FnJject Di!'ec:("~: tor-('C;_S!':~-,~;"::'-;. Jer.,::.:-~nY A, ROFlSF'-T;-] sr.~ll
D2 ass~,.~~::-,::l. '"~ ?:: .. r.'j,."~~::: (c.:.:,:.!i:.3::'cl' "'r cO~,StII-"')',;'~;-T anJ': shall
rf-prE:;:e:"lt :'-=~ • .s::';~-=-;.?"7 cur:.;: ,..~: J.:;y. r.,,", d",y ''''o!").. on te:s. Pt"oject..
Should Ci':'·Ci.:.;::'Sr;"",l:u::S (II-ccr;dir 1-2,,3 $clb;:;:':;".!<.l-:.'·1t to the f'x",cuticr; of
this :'g':;-ee;r,ent I-e~-r..lire a 3\..:t-Gl_1L"IJr.E-F:C.J<;;:ct. Dlrect.c'!" or Project
Ccordinator fo!' c.r,y 'fE:-a-:'C',r. the t':::~J~::'t Direclor or I'''Coj<.?:ct
Coordinator dcsi?n,-o.e SJ;.:"':CJ. toe $1.!.b}€.:t Lc l·n.::, prior written approval
of the Prc'i ec,'t". l-"~;:\nugo:l':".
The scope of U-,e PI'Oj E'et to 1:;.e executEd by CONSUl,TAN1'
l.l.."!der (he pr.ases of the Basi~ Services dr..'scriced in Section 4.1 of
this Agree."ilcnt. and the time schedule tor: the Project. are
described in Exl,ib'-..r: P ••
4.1 BASIC $ERV~CES
Unless otherwise indicated, CONSULTANT ~Jhall perform each
task: and acco~lish each ot'jecti'.'e d.(-"5cz·ited in ExbjJ)it A, Scope of
Work. CQNStrl.;TA..,'T's Easic Services shall bc fl.l:rr1i.shed as describe-d
in eY.hibit A and Section 4 of this JI.greement.
..; .1.1. Dssian Stage
The Design Co~cept St.i::I.ge shall consist of the
follo .. ·ing pha-'3e<3 of ""orr.: a.!'.rj .:::h-all inclu.de, but not be limited to,
th€ usual pro:'E-ssi'Jnal sel."""\/ices of '-:lrctli tf:':::ture, civil, structural r
traffic, elect.rical anj .:J':echanical engineering, environ.'TIental
pla.n.oing, landscape architecture, and irrigation, necessary for .;i
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project as d.escribed 1~ Exhibit A. CONSULTA};j'S specific t'e>spon
sibilitiee under eac~l of thesE phases are described belc •.
tal CONSVLTAN'T shal1
ascertain the requirewents of the P~oject
requirements to the Project Manager,
,:.onsul t ".i th CITY to
ar:J shall confin:"· sltch
(b) CONSULTANT shall prepa:re t.,..o \2)
conceptual bicycle bridge desl.gn sche!t'ies cor-sisti!:g of dr,;; .... ir.gs a:lj
other documents illustra.ting the scale an.d r-elatlons:nip o_'t' project
compcnents and submit t."o {21, copies thereof fOI ar.-j)'!'-ov?-,l by the
Project Manager.
fe) CO:1'SULTNiT al-'..a:l sut:-,j t t~ U~~~ Prt'-: e:::-t
Manage:t:' for review and <:lpp:r0val · .. ·ith t.he Se:;:"9:-: Cc;;;'~'fT::--St·J.S€
studies an estimate in duplicdce ot pu:t3.ble c-:}:-.st..:'-..J.-:~t::\-·~, C''-C~t.
based on current area, volu:L:'-~ ared otr.e:: '-lnit CC'-O:"'~,
[OJ CONSlll./rx.-r sij:1.::C"l ' .. ':)!,,~.: ' ... ':::~-. c:'-''-'s S~:i;'~ -;--r,
secure. appr'oval~ of the D€:sign Ccr>~~ept Fh"..-::-':! t/ C', t,-~: ',r:c i '-" 2.~j .. " c
other appropriate cc:r.T,ittee8 o.nd cC.'":"iii;"'s~c2'ns. Ie ~'-,::l '0:-:' f_,}, C~·;",
CONSLTLTA.\;T sr,,;\ll nuke-pel.'-sQr"al present~::: ic;~:;.; t i,:,-' E:::'"'J::-_c:'::; i;~
Design Phase to U,e City COu,w:i.l, any ("icy C::::.;,,·.;,il CC.~.-:;lttf;e t.c
which tr.e. Project ig refe:: rcd, Lht: ~'l3.r,r\\j,~ Cc~.i::::,-siG-;" a"y
contnuni ty ::..dvisory groups. and/or: the AI-c:hHecturill .::(E\-r~ 1?:"tI/ P':'3..::-d,
CONSULTAl\TT shall ettend serni-r:tonthly project r:-ee~ir::J.s, c(",,-:'!'::.'lir.3.ticn
and public meetings ~,S required by the Cit',' ~uriJ;"! t.nis Pl":.af,'-t:,
(e) Uvon I<.Titten apD::o"'a) by ('In' tor tJ:'ie
Design Concept Phase, Cm:SULT.'U';'"'£ ShOill proceed ;"Ci trJo; Ccns::ructic ..
Documents Stage.
(t) COUSUL1'A."IT sh,all st!b::clt. to tl'.E Proi.ect
Manager, in duplicate, copies of any and all calculati;ns,
sket.cheS, diagralfl.s, C,:lmputer print ollts, and ot,"!€:-r d::'·C~.€nt5
prepared during this phase of the Basic Services,
4.1.2 CQnstL~cti9n Documents St3gf
(al CONSULTA.i.\"'l' shall prepare from tf1_e appro·'Jed
Design Concept Stage documents, for approval by the P:co~~.e;:'t
~.a.nager, working drawings, sp.:!cificat:.iolls, and C'ther CO:1tra.::r. fOrIT--S
setting forth in detail the requirerrlent5'; for tbe con~"t ruct iO!"l of
the entire Project, including the necessary technical specifica·
tions and special conditions. 'I'he specifi~ation general condi t ions
will be provided by Ute City. Submittals sha 11 be r;ade at the
fifty percent. (Sot) I ninety-five percent. {9S-t) and one hundred
percent (lOOt) completion stages,
(o} Priur t.o tr.e adve_::-t ising for bids.
CONSULTANT sha.ll Submit in duplicate to the Project-!'o~na.ger tor
review and approval an engineering estirr.a.t0 ot' the probable
construction cost at the fifty percel"'tt i50~l. ninety"tive percent
\35%) and one hundred percent (lCO,\;} c01T<pletion stages,
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(e) CONSULTANT shall att:end seroi-monthly
project meetings, coordination and public meetings as requested by
City and shall assist CITY in obtaining approval ot regulatory
agencies when required by s'r,lch agencies.
Cd) Upon completion of the contract dra .... ings.
specifications, and dccUl'!'ents, CQNSULTM'T shall furnish five (5)
full-size sets of the contract drawings, specifications, dcd
documents far approval by the Project Manager and any other
approving authorities.
(e) Upon compl~tion of the approvsd contract
drawings I specifications I and other documents, CONSULTAA"T shall
sUbmit the Cotltract dacUflIents to the Project ~.ana3er for ~,igndt.l!re.
CONSULTM'T shall provide a rep.t'"oducible copies of the plans .;ino
specifications.
(f) CONStJ1/J'ANT shall s'..tbl"!".lt to ti",e PrQj2r.t
Manager., in duplicate, any revisions to calculations, sketche;"
diagra.rns, computeT printouts and othe.c documents th<"l t ..... ·ere
initlJl1y submitted durin.g t.he Design Concept Stage.
(9) CONSULTM"T shall .::ssist Cl'TY at and after
the pre -bid conference in obtair..l.ng and analyzing bids, a' ... ardin3"
the contra(:t, .and in the pre -construction conference. CONSUI.>TAN1'
shall be available to answer inguiriE>s regarding the plans and
specifications by contractors and CITY during the bidding period.
(t,) upon afl'"ard by the. City COllncil of. t."ne
construction contract, CQN"SUI,TANT shall proceed. to t.h~: Const::"\~ction
Stage.
4 .1. 3 Constructiqn ~...t.~g"'-·Adrnini9tr~.t....io!l of the
~QnBtryction Contract
(a) The Construction Stage will cormnen.:::e with
the award of the construction contract and will terminate ...... hen
final payment is made by CITY to the contractor.
(b) CITY shall provide for the administration
of the construction contract.
{c) CONSULTANT 8-hall attend pre-construction
meetings and ans ..... ·er questions regarding the plans and speclfica
tiona prepared by CONSULTANT.
(d) CONSULTANT shall at all times have access
to the work wherever it is in preparation or in progress.
tel CONSUL'l'AN'T shall make periodic visits ["".0
the site as necessary to become generally tam.1..1iar with the
progress and quality of the work and to determine in general if t.he
work is proceeding in a ma.r1ner indicating that the work, when
completed will be in accordance wi.th the contract documents. On
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the basia of on-site observations, CONSUL'rM~ shall endeavo:r to
guard CITY d.gainst defectB and deficiencies ill the-work. of the
cont-ractor, including adYising and consulting with CITY on
technical instructions to thE' contractor and recommending tbe
disapproval of the contractor' 51 work. if it fails to meet the
requirements of the contract docu.rnents, CONSULTANT shall not be
required to trake continuous on-site inspections t.O check tt-~e
quality or quantity of the work, provided that the Ijmited extent
ot review furnished by CONSULTANT for the services it agrees to
provid$, in no way shall reduce or lessen its responsibility or
liability hereunder. CONSULTiUIT shall not be responsible for the
coostrolction rr.eans, methods, tp.ct-..nique.c.>, sequences or procedures,
or for safety precautions a.nd prograIrlS employed in CO!"l..Jlect ion with
the. work, and shall not be responsible for the contractor's failure
to carry out the work in accordance with the terms of the contract
doclL.'T,ent s .
(f) CONSULT)....NT shall intE"rpret: the tcchnicr.ll
re.T<.liremE:rH;:S of the contriict documents ar:.~j a,dvise CITY on the
is~uo~ce of t.c:;C'hnic;t.l inst.ructions to th~ contractor-.
(g) CONSULTANT shal ~ r.zviell.' and take appt'o-
pr iate professional act i.on en laborFltory, shop and mill tests,
l.·ep~\rts of -equipcnent T)erf'2>n;>.ancE'., shcp drawingG, sr.:mples, and other
sub:r:ission8 of the contl:'actor I but cnly for conformance with the
d~sig:n CClllcept of the Project and for compliance with t-he
cc'nstruction contract docUI1'Ients.
(hi CONSlJl,TAN1.' shall prepare supplernentary
i.'Ketche9 requirea in order tC'l ciarify or supplement the original
contract c.oc\L"fIents du'f ing the ConstTlJ,ction St.agc, of 'l>'crk.
ti) CONSULTANT shall assisr. CITY in preparing
change orders.
(j ) CONSULTAIIT shall
operation of the Project, or of performance
contract plans and specifications.
observe the initial
tests required by the
Od If required by CITY r CONSULTANT shall
assist CITY in the start-up, testing and operation of the ~quiprr,ent
prior to acceptance of the Project by CITY.
(1) CONSULTAN"i' sha.ll condu.ct sit:.e visits,
a.ccompa.nied by a representative of CI'I'Y, to de.tcrmin~ the dates of.
su..Ostalltial co.-npletion and final completion, Further, CONSUl!l'Al,i·T
shall make a declaration that the Project :is in confQr:mance with
the de9ign concept and is in general compliance with the contract
docurr.ents.
Un) CONSULT.ANT shall attend ..... eekly rneGt:ings
th!.'oughout the Construction Phase with the cont-cactcr and
representatives of CITY and shall sUbmit to all concerned minutes
of the meeting attended.
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(nl CONSULTANT shall provide th~ project
Malnager 'With one copy of the plans and specifications. and a
c~le~e set of four mil mini~~, thickness, good quality transpar
ent rnyla.l-dravings of the corr:pleted Project {hereafter referred to
as the -Record DocU!r.ents") based upon using inforrration provided by
the C'O!iTR.AC"TOP.:. In addition, CONSULTAN7 shall furnish CITY 'With
copies of a.ll design calculations and similar docutnents.
(oj CONSLH .. TANT shall not be t'esp~nsible for
damages or 'injurles caused sclely by actSi or o.."nissions of the
contractor, or an)' $\Wcontractor, or any agent or e.-np]oyee of the
cO!ltractor or any subcontractor, Ct-of 3.ny other persons performing
&ny of the ~o~k.
~.:: ADDITIONAl, S~TC;;S
CNiSUL'T~<1' S~la.l1 pe!"form or ontain any and all of the
foll:~.dr.g adjl t l.or;a l ~~rvices, not inch.:;.ded \.lode::-the Bas ic
Sf'.:-V1I:f'S, :.. f ;:;,~, :i;j(" her ized il: .... riting by CITY, and shall be paid as
~r0;'id~j i~ Se~ticn 6 of this Agree~ent:
.; .2. ::. Fr.O'.riding servi ces e s an expert wit ness in
c.:,,;r:ec-:.iVl ',.-i~_r~ 3,;1' '.1':;:')(, ;:1f'-3.~l.n9, tlyb'.tration p:coceeding, or
p~~~2e~i;:~ of a ~~~r: of ~~~orj.
';.2. '., 1 ncurrir.g travel alld subsistence expenses
fot"" (,C):,''sUI/,}:Y,-T an":; it:.-statf ce~,ond tb.ose r~cnl'..a.l]y required under
t h~ Bas it' Services.
4.2.3 Perfol~ing Jny other eervices that may be
agre':!d upon by U;e pdrties subsequent to the execution of this
AgTEOc i:;-1.en r: .
4.3 GENERAy Dy7IgS or CONSULTilli.1'"f
"".3,1 CONSln-,TA."IT represents that it has t.he
expertise ana professioJul qualifications to furnish the servi~es
described unaer this Agreement. CONSULTANT further declares that
Otle or more l:le!nbers or employees of its firm and that of its
subconBultan's, if any, are licensed by the State of California to
perform th-air services and that these services will be performed by
the= or unde~ their supervision. CONSULT~~ shall furnish to CITY
for approval, prior to execution of: this Agreement, a list of all
firtt.a or cOYporations to be employed as subconsultants.
-4 • .3,2 CONSULTAliT states that it is aware of the
requirements of the federal Americans with Disabilities Act of
1990~ and the Government Co~e and the Health and Safety Code of the
Sc-ate of C3.~ itornia, .:-elatirtg to access to pub~ic buildings and
accom:nodations for disanled persons, and relat.ing to facilities for
disabled Fersons. CONSU!..TAr'T shall co:nply with and utilize
cl.1rrentl)~ prevailing-professional standards and practices regarding
sllch provisions in carrying out the tel."'IDS of this Agreement.
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4.3.3 CO:-lSUl·7Ar.' shall furr.ish CITY with
reasonable oppor~un~ty for CITY to ascertain that the 92rvices of
CONSULTAiIT are being perfarn:~:j in .a::ccrdanci::~ .... ·ith the rec;ui:c'err',ents
and intentions of this AqreE'.!""e:::tt ..
S.! CITY .shall provide full in!ortr.at ion :-egarding its
require.IrtePts for the Pl.-oject.
5.2 CITY shall examin~ dDc:.:..~<;;!nt8 s\.:..brr.H:tej by CC>!IlStJL'I'M"T
and shall reeder det:isicn5 pet"tainir;::! then'to pn:~:pt ly. tu avoid
unr~a5ona..Dle delay in t1'l.e proqr~s.s of CC:,'iSULTA.,';"i' 5 ... or:k,
5,) CITY shall t.Jrnish .:;,11 S-·u:::~. in~O!7.3tlon ,;.s 3.!"e in
CITY's Eiles or are at its disr:s~'.
S ... C':T'l 2:-:",1;: f>Jrr:~s)-. ;:;~:.. S2!-·.'i:::·~.:;::;; lis-.:j i.!~ ~:';_:l:::..bit:. .'t.,
prcvidi:--I I:; ;;;'ufticietlt.. r:rJ:".ic,' L:;: "9".:\",":-, 't.:; L-\'-q-\~.
5.S ',rne: ser;-;' .. >'!S, ::'c:fc!".;.-~:-:n,
required by paz-a,:~'r2!"h:::; ',.1 :' :' . .:l _,,; ~ :-.r·_~ ,::1:-,
iu!"nlsneo at. C1T::'s 7'_"'0'~;"se, ;;:-_j -~,~-' _reo,.
rely upcn t.li€ a'_~curoC;; ~~·l2'::."co:·.
5.6 It C!7".t· c,,::sen'e~ ,~; :Y.: f.'::" :--,.·i;:;e :t-':' cc;-,-;"s
f.ault or (lefect in ti""'!.'-:" ?!o--).:'C.,_ or !'.'-:.':-'.::::;;I~forr.un\:'1:" with
doc U-.ll',-t;;lltS, elT"i shaLl o:Iv;;> p:C:':;i ... '~irten noti.c.,.
COliSiJLTA.:.r, -
"':-.j rcr':)rt=~
~:'..\',' c~r:;;,ll '0-=
c-·-~:::.'-tle-j t.u
~"'·,\.!:e c:' any
the cantract
t 'i":(C ['c(lf tc
:).1 CITY sha..-:'l fun-,ish ~ntorr.?.tior: re:,;ull";:O :Dy Ci'::,HSUL
TAN'!' as expeditiCl..:sly co,s p8$sibl.:.
payn".ent 5r.:.311 be made by Cl'!"'x' (mly for ser.'i'.:es render-ed
and ..... iULin thirt.y 00\ days of. sl.llxdss.icn 1.>1 du.pl:"'cd.te. of ~onthly
progress payrnent requests. Each ir.vcice shall .ce itcr,ized as to
the type of payment described in ~his sec~ion.
6.1 CONSULTt\N.T.: $ FEES
In considel.'ation fDr tt>_€: f1.!.ll certcrTr'.a.nce of the Basic
Service:; and r-ei::tbu)':sable e;..::er;ses Gt:'-scri'::~"cj Lr. 5~ction 't, 1 of r..his
Agreement, CITY agrees to paj' COSSIJ' •. '-:i't\i';"'I· ,. tee H'C't. to exceed fifty
six thousa."ld seven hUJldred ten dollar-:, 1~56, 710) for the l):coject.
The amount of CO:-"'S[Jt,TM'T' 9 comper.saticn shall be
calculated as set forth in ExhiOlt 'B~, entitled -Rate Schedule,"
attached hereto and rr.ade ii pa.n_ hereof OJ.' ~1",is refer'O'r:lL:e, on ,3. ll.!T,e
and mate-rials basis, up to the ;:"-;;Xi"':.D o-,'":'",,:)~mt .set. fort:.rl in L.his
paragraph 6.1,
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6.1.1 SubCQDsultants, Fees tor Subc()osul t..:>..r..'.:5,
hired directly by CONSULTANT. shall be sho',m in Exhibit B and as
approved by ern.
&.1.2 £QL..~ditiQnal Service§.. For CONStn/~i\!''1''s
additional services, as described in Section .. at ted s Agree~.ent,
compensat ion shall be as prescribed in Exhibi t B but s2-.al1 !"'.C"t
exceed five thousand dollars ($5,000). A..'1 employee's t.i!!',':? shall be
computed as defined in Ex...~ibit B, 'The rate sche:iules shall t'e
updated on January 1 of eacn year.
6,.1. '3 F...QL....£~_tX.~_J'{QX6 _____ Qr Changes, r,'lyment fo:r
extra work or changes in the work not:: in it iated by CDNsur;TM-r ar::a
auth.orized in writing by the Prcj E'ct M<inager shall be !r.d.de '...tpon
submission by CONSULTANT of a state:r:ent in duplicate of ite.:c.ized
costs covering such work. Prior to e'):rnt'.encing such ",,_xtra ·"".'.:·r~: D!'
cha.'1ges, CONSULTAN"!' and C:TY shall agre£" up·::m an est~::-,;'I.ted :,0:: ·co
exceed cost for such extra work. In no F:":ent. st.a.J.l :,:C?-;SlT:;·-'";: :>c'
paid for design work or change order Pl';:..',"":rdL :icn ;...:hicf'; L~ '>:'C';:::;53:::-,
because of CONSUl,TAN'],' s errors OL oversighrs.
6.1, 4 r_~~·.';.lll,Ht i..on QL.......r:)..iI_f-__ ,:;'J ___ ~~§_~::~ .. f,_~) c.'.-::r"':,5<'
Direct per.sonnel expens~ of e~:plc'lee,-3 er_'?ivj~d (),l tJ:·-· F ~-o ~ «_·t r,y
CONSULTANT shall inr.' 1 ude only the · .. ·or": (If: a,rcnj, lfc(·t s, <"T.::" r;~';;-?:::~,
de-signers, job captains, drafr.spers(,ms, sp-ecificJ.tio:l ..... ~ :~c_rE; iiL(}
typists, in consultation, re~ea:rch and desi':;!",, in pn-"j.uc'lr~g
drawings, specifications and ocher docU1~!':nts perta.i!'"~ir.,; to U-.e
Pr:oject, a:ld in services ,juring constru"tjon a.t (he 51te. I!"KL\deJ
in the cost of direct persor-...nel expens€ Clf these e:r,ploye-ss a.l."e
salaries and mandatory and c1...:storr.ar'l ti{~n~f':; ts S'uch as StOitUt.c';:-y
empl'Jyee benefits, insurancs, sick }eave, holidays .'led ':dCdt:icr',~:"
pensions and similar benefits,
6 .1. 5 ~eimbursab,l~ ___ :;2m.§nses, Reil!'b'dr53b'!"~
Expenses under the Agreement shall not exceed three thOUS.al1d
dollars {$3,OOO}. Reimbursable ExpenE.e.s are in addit-ion to the
cOlllPensation for Basic and Additional Services and include actual
expenditures ~ade hy CONSULTANT, its employees, or its professional
consultants in the interest of the project for expense listed in
Exhibit B-1.
6 • .2 PAYMB}!!' SCHEDULE
6,2_1 FOC ____ ~SiSic Srnric€-s, Pa.Y'F..ents fOl t.i'e
Basic Services shall be made ~D progress payments in p:roport.ion tG
services performed in accordance ~ith Exhibit B. Invoices shall be
submitted. in foz:m acceptable to CI'IY,
Final payment shall be rt'.ade by CITY after CONSULTANT has
submitted all required record documents and received approval
thereon from CITY,
~1:lI)'IIOOi'051O
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6.2.2 For Ad;;iitignal ,Serv-ir""es. payments far
additional services of CONSULTANT as defined in Section 4 shall be
made as part of the monthly progt"ega: paymen<:s for services
ret:dered.
6.2. 3 Qe£.:.J...cJ;j . ...Q.n~. No deductions shall bo made
from CONSULTANT's compensation on account of penill ty, liquid.ated
damages, or ethez: S'WTtS .. dthheld from payroents to contractors.
6.2.4 Payment Upon su::!!pension or Ab~_:n_g9ament 9.f
Project. If the Project is suspended for more than three (3)
months or abandoned in whole or in part, CONSULTANT shall be paid
its compensation for services perf01:med pl.:'lor to receipt of written
notice from CITY of .such suspension or abandonment, together "With
additional and re~~urBabl~ expenses then dURo If the Project is
resumed after being s'J.spended for mOl':"e chan one hundred t ..... enty
(120) days, any chang~ in CONSULTANT'S compensation shall lle
subjGct to renegotiation and, if necessary, approval oy the Pale
Alto City Council (the "Cit:,' Council t, 1 . If tbis Agreerr:ent is
suspended or terminat.ed tor fault of CONSL"LTAIIT, CITY shall be
obligated to coropensatE' CONSUL'l'Alrr only for that_ portion <)f
CONSULTANT's services ..... hich are of benefil to (,IT'{, as such
deternIination may be l!;.ade by ~:he Cl_ty 1v'_~nager in the reasonaTJle
exe.::::cise of his 01.' her discret.ion.
SECTION 7 -PROGRESS AND CON"PLET1.QN
The tenn of this Agreement !',hall cort!T':ence upon its
execution by C!TY. Follmoring receipt of a Notice to Proceed,
CONSULTA..~'T shall COI,~·:.. .. tience work on initial tasks of study in
accordance with the time schedule set forth in Exhibit A. Work en
subsequent tasks shall proceed in accordance with the time
schedule.
7. 2 T.I:.~ OF COMPLETION OP EACH PHP-..sB
CONSULTANT agrees to perform the phased services within
the time limits set torth in Exhibit A provided,. however, that any
char..ge in the scope of services or other changes due to CITY' 5
operating requirements, or in cOIUlection with other contractors' or
consultant~' operations, ~4y require a revised time table.
ClT'i agrees to exercisE: due diligenCE: in p<:=rfe,nning its
tasks to implement CONSULTANT' B time table provided under
Exhibit A.
7.3 CITY'S REVn;w A .. ND ___ ~~PROVA.L
Between each ph9.se of work there shall exist a review and
approval period by CITY. CITY shall exercise dUE: diligence to
complete these tasks; ho ..... ever. it is recognj_zed that the
inte.t"related exchange of information arnong CITY's various
departments makes it impossible to set a specific time schedule ..
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~ormally. CITY's estirrQted period of review and approval will be
furnished to CONSULTA!rT at th~ ti~£ of submission of each phase of
the 'lo."'Or);:.
7.4 EXTBNSION OF TIME OF COMPLETION
In the event the services called fox under this Agreement
are not canpleted by CONSULTANT 'Within the time specified, CITY
shall r.ave the option to extend the time of completion, This
paragraph does not preclude the recovery of dawages for delay of
either party, however. nej ther party shall be liable for delays
caused by circ~stance8 beyond its reasonable control.
~lQN 8
CIr{ may order major changes in scope or character of
wo.t~, either decreasing or increasing the amount of CONSULTANT's
s~rvi(",,=s, In the event that such changes are ordered, CONSUl.'rAl\"T
s-~e;:ll te e!'",tit18d to full C'o;r,pcIlGr.tion for all work per-fanned prior
:-.0 re,::eipr of notice of C,'·iange, Increa.sed campensat ion for· major
,:ha"SE:s shall ce det<:.~rmined in accordance with 2ect'.icn 6 of the
A':!":r€"-':::;ent, b..!t: in no e/ent shall CrTY he liable for payment. unlesl;':
th~ -i.:":".:"";~l.Dt of SUCj-L extra c:crt'.?ensathm shall first rwve be'::;n agreed
tc. in ' .. Tl r:-; ng .t"J-' '''::iTY.
In the event. t.hat iT'.aj or chRnge5 are ordered pursu.ant to
this sect-.ion, the ~chedule for progress and completion under
Section 7 of this Agreeme'1t, and co.rr;pensat.ion under Section 6 ot
this Agrr:e::::ent, shall be adj~lsted by negotiation betw~?el'J CONSUUl'.AJ..~"T
and CITY, subject to approval if necessary by the City Cowncil,
9.1 CANCELLATION BY CONSULTANT
CONStJ"LT."\NT rray terminate this Agreement or suspend work
en the Project. by providing thirty DO) days' written notice
thereot: to CITY, but only in the event of substantial tailul:e of
perfoI"ti:!artce toy CITY or in the event crTY abandons or indefinitely
postpones the project.
9. :2 .cANCEL! AIION 8x...nTI
Without .1 imi tat. ion to such rights or remedies as C:T:TY
shall otherwise have by la ..... , CITY ma.y c.erminate this AgrE7.emeIlt or
suspend work Cf'. the project with or without cause, by providing
fift-een (15) days' \riritten notice thereof to CONSULTANT, or
imnediately after submission to CITY by CONSUL'I'ANT of any completed
item of service specified in Section 4. of this Agreement.
CONSULTANT agrees to cease all work under this Agreement upon
receipt of said 'written r~otice.
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In the event of ter.:linat.-ion of this .Po.greement or
suspension of wcr~ on the Project by either C1TY or CONStP~TANT as
provided herein, CONSULT.''>. .. '"'!' sha.tl r~c",ive compensation as follo'ofis:
9.3.1 For approved ~ter~ of service under
Section .( of th:i s Agt-ee~nt, -::on;;>ensa~ion s.hall be ~.n the amount
outli:ued un~pr SectiC!l. 6 ot this AgLeea'..ec.t for the ite.1'lS of se.rvice
fully perforrr.ed by CO!lSUt..;TA."''''.
9.3.:2 For ite;:,~ of se:-vice on which a Not ice to
?rocee:j r-..as been issu~j t!y CITY, but. 'Which ha .... ~e not been fully
cC!C!pleted and appn,ve.::i, CCNS"lTI/J-,o\..\:t' shall be co::r:pe!l.sated for trle
service '...n ali a..""';:·-J.nt .. ·;~ich }.;e:aLS lhe sa.""'.e ratio to the tot-al fee
otheD(ise paya1::·1( fo!." ~)-~~ r:e"::"!:orr.'1r;::e of t!-.• ~ se:::vice as the service
actua.lly rt':::dl!'~ej t''':o'\.:rs r~:-t:-.e r.:.ot,,-i.~ sp::vice li,2c28sJ.ry for: the full
;:;&'r{on:-':;'::-.Ce ;:,1' tr.f" i':o:-' ~'I[ s~rvi(:e
re;· u.l in t.he
s~,ecit:i,:d ::.:",
.In. :,::'1 (X,' Lt: -;::1'-1" 1 ~ tr;e total c::"~T,ren:;3at ion
;:,'::->d~cc"l,/ ~·,r·:2,ji,::] S',1c~cjrA.Fh:5 exc/::;€-d the p.:;.yrrl',"'nt
.sec~:':'01: t ''''r r.:r;,c-:·~'s~'~=c:-ti·,',=, :itC';;,.s of sC'rvice to be
~<, :'.';' :.'cr:.\r;i.:.list,,"r~din~ anytJ1iE<j in th~ preceding
pard9'rap!"i.s, upDrt ten:'lir.atiC'!1 fc·: fa.ult of CCtNSUlr'TANT, CITY sha).l be
c:bligatE.'o La p,3.y fc·!" 01,:"·/ t:'-;al t:'Drtir)l"'l iJf the service whidl can be
incorp,')r'at ed ~.:1-the fr'oj ~;:;t .
Upon t ErnLl.!1.-at ion o! this Ay.:cee!l'"t€f.it Or' suspension of work
on the Pr-oj i:::ct by cit tv::r CITY or C)~SULTA.~ as provided herein, all
du.t.ies of CrrY and CG!'SI.J1.'i'A!\"'T, as set fort.t~ in Sections 4 and 5
here inab-Ove , shall teITli.l~te.
SECT!Q~ 10
Records. of the [ollo .... ing expe!lses pertaining to the
Project shall bc leapt: by CONSULTAl'."1' in accordance with generally
recogn;'zed account ing princl.ples and shall be made available to
CITY at r!:1Utually conve-nieI'lt tirr.t!s during the U~nn of this Agreement
and for rht"e-e (3) yeaL::; fr-.l -:.o· ... ing nle terminat ion of this
Agreement:
tal Direct person~el expenses, including con:3ulta..'lt
expenses. (See Section 6 of this Agreement.l
(h) £xper.,':€s ;;ertair~irw to Additional Servir:es,
Section 6 of t~i$ Ag~~~~~nt.
11
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(See
11.1 Q'"''NER.SHI? ____ .QJ' ____ OJ~.lGINAI, P'J';'UMeNTS
Subject to the provisions of Paragraph 11.;: t'elo'W, the
original drawings, maps, plans, de-signs. r-eco1:"ds ':If s'Jrvey, worr.
data, specifications, and Etny o::he:r dccu::-.ents pre:p:;d.ced by
CONSULTANT in the performance of ~hig Agree~::::lt, a:t thcugr. inst=<J"
meats of professional service, are and shall c.: U:e prq:::erty ;Jf
erTY 'Whether t.he Project tor .. hich t.tJey are-,'r'.aoe is execute-j C!."
nct. Such dOC\L-nent9 may be u!:iliz.p:j on}}' [or ~he Project and [!:.,)y
not be reused.
11. 2 TRANSFfR TO CITY
Upon termination ucoer :Ss-,-~.:.ic;-: 9 of ::::-:;'5 ;'.,~rep~""r,t om?
upon CITY's payrr,ent ct c.ho: a.:~C:,Hlt rC'.:J1Jir-';:';-j t>::-l;:~ r':;'l,~ l.:,:~e:· ::-:L'"":-=
section, the oriqinais ar:J dll cra~;~Js. c3:s~:~ti~~s.
specifications al'l.d :lD)! si.:-dlar CC,-:1:"'-;;'~'_~_", 2::-,;:.1:, ,::~~:::-,'~ t'>:.! ~-~-::cf'-":-t: ..
of CITY, and CO,r"SULTAl:T sha.ll r,ra:"isfe:: ~ .. r."",-:-t.:. '-:'·:7·~:, L:;' ..... ~_,,,,:.,'c;<:,,,;"C,
without addition,,>-} CQ::-I'(;.~nsat.Lc,r,. C.'~'i~· .'0..-. ,~J. ,~'.',,,,., ~'~:::r,r ~,.,
~\til iZ e any C(l,"";"1:p.1-e-t.::d 0)," u:'".c ;:-:-;1: f:"c.~j ~. :'2,·,,;::' f :.""t ~_:-z,,::: fO;-"
specifications, and ;;,n;" och':" .. r" (,':::,_:':'-""'G~_~-; t':: ';';1:"" -c. ~, t
CONsr.Jl.T .. \.."-.'T .
SECTION J .. ~_
Irm6PENpITh'T~_f ___ ~~I'(
In accepting this Agree:::<:nt, cc~;~'-m.7.~ .. :.""T ~:o\'t;nar:.[5 ,_ha': it
presectl.y has no interest. a~d shall n~t acqu:re ~n~' lnt~reSt,
direct or indirect, financial or-other,,·jS(O, · •. :'1id", ;.:-:,\j';j conU,ict.. in
any rr.an."1er or degree ..... ith the l-'erfOrT'odnc:."· of the !:'~rviCt:S !'.ere
under. CONSULTANT further coveno.n~s that, i_ n the perto.r-:-:-.a.nc.;: 0(
this Agre'=!ll'.ent, no subcontract-or 0::-p6rsor: r.avi ng s\,.!ch an i'H.@I-est
shall be empl.oyed. CONSULTA.. .... 'T certifies that no o;::~e ~ho has or
will have any financial interest under this A,;!!:-e-==~r.t is an officer
or employee of CITY.
It is expressly agree:! that in the perfDrmance ot the
professional ser .... ices required under this Agreement CQ!iS'...ILTA..~!, .and
any of its BU.bconsultal'lts or employees, shall at all tUr,es be
considered independent contractors a .. ,d not agents O~ f:<~l(.lj·et-:~; of
CITY.
:SECTION 13
CONSULT_1t."\i'"T shall be responsible for e."q}loying all cut.sjd~
consultants {s'.lpconsulta.."1tsi necessary to aH~ CONSULTAl-IT in the
pertonrance of the services listed in Section -4 of this l':.2rcer..enr.;
provided, however, t.hat all such subconsulrants sf'.cill re::eive Drio!'
approval of CITY in · ... rHing and sb.al:! T~:~.a.in ac::<.::rtab1o.':-; to' CITY
during the terrr. of this Agree.rr.ent.
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SECTION ".4 • INDEMNITY
C~SULTANT agrees to protect, inderr~ify. defend and hold
harmless CITY. its Council rnerntlers, officers, and employees from
any and all aemands. claims, or liability of any natur~, including
death or injury to any person, property carnage or any othf'r-loss,
ca~sed by or arising out of CONSULTANT's, its officers', agents',
subcontract.ore' or employeef1:' negligent act.s, errors, or omissions,
or willful misconduct, or conduct for which tr,e law rray impose
strict liability cn CONSULTANT in the perfortnaace of or failuI:e to
perform its obligations under this Agreement.
£RC'TION 15 INSU'BJ!..N<:R
15 . 1 INSURANCE COVERAGE
CONSULTANT, at its sole cost and expense, shall obt=.in
and rr.aintain. in full forCe and effect. throughout the entire te:::T;",
of this Agreereent, the insurance coverage de-scl-iceo in £x.hi'r::.·~t. 'C~
to this Agreen'.ent, attacned hereto and made a. pare ;~.c:n:of by rhi"
reference, insuring not only CO~lS[JLTNrr and its suo.-:,ont:r"ir:.tor::::, J f
any J bue: also, ..... ith the exception of ... ·nr:"'e·cs' cc.;'-r-e:1;;at 1':;;':1.
employer's liability and prores5ion~1 liabiliq' insu:cance, na.-dr~3
as additicnal insureds CITY, its Co,;nctl rr.e:-nbers, of.fice!"s, agent_,
and E.'.ffiployees, and eacn of them, c::mcerning t.his .AgJ:ee~i''3nt. aLe. lill"
Project.
All insurance t.:overage req'uir~~d hereunder ,sba] 1 be
provided th:r.;ough carriels with a Best rating of A,IX or hjghet'" that
ar.a admitted to do business iT'. the State (If Ca.lif.ornia.. Any ~nd
all subcontractors of CONSULTP ... l·'IT under this Agreern:ent sball obtain
and mainlain, in full force-and effect thro;..;ghout the ter-m of this
Agreement, identical insurance cover-age, with CITY narr;ed .as
additional insured under-such policies as I.--:quired above,
15.2 ?VID~NQE QP !NSURANCE
Certificates of sLlc:n insurance, preferably on the fon!s
provided by CITY. shall be filed ","ith CITY concurrentl}' wi to the
execution of this Agreement. The certificates shall be subject to
the approval of the Risk Manager and shall contain an endors~T.ent
st.ating that the insurance is prirr.ary coverage and will not he
cancelled or a.ltered by the insurer except after filing -with the
City Clerk. thirty (301 days' prior written not.ice of such
cancellation or alteration, and trlat the City of Palo Alto is narr,ed
as an additional insured except in policies of workers'
compensation, employer I s liability, and professional liabil ity
insurance. CUrrent certificates of such insurance shall be kept on
file at all times during the tern1 of this Agreement with the City
Clerk.
15.3 NO LIMIT OF L·IABIlJI'!,Y
The procuring of such required policy or pol icies of
insurance shall not be construed to limit CONSULTANT's liabil i ty
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hereunder nor to fulfill the indemnification provision and
requirements of this Agreement under Section 14 hereof.
Notwithetanding said policy or 901i~ies of insurance, COtnnLLCTQR
shall be obligated tal," the full and total 8JT1,ount of any damage,
iDjUry, or loss caused by the services perfoli!",ed under this
Agree.....'"IE!nt, including after the Agreement has 'C-ermJ.nated or expired,
SECTION 16 -WOP.KERS.~ __ COMPFiliSATION
CONSu~TANT, by executing this Agreament r certifies that
it is a"",-are of c.he provisions of the L,abor Code of the State of
California which I-'eguire every employer to be insured against:
~ia.bility for 'Workers' compensation or to undertake self-insuLance
in accordance with the provisions of' that Code, and certifies that
it .....-i11 comply with such provisi.ons before Gorrmencing the
performance of the work under this Agreement,
SECTION ____ -'\_2 __ : __ ~9...R.E]:CTIQN ClP _ M"Y ERRQ~~lli:bSlQI~_~ _ _'__}IJ;'J2
A;·If.BIGUIT~rLCQNTRA.C'r DQCUMENT~
j\ny sr.:Lors, omisecl<jns. or ambiguities in t..he ('onr:ract
d'~,:;um2nts \.,:h,lch are discover::;-ci ht?fore the Project is invi ted for
bid shall bp. corr.ected by Cm~SULT.i'U\I'" without cost to CIT'!.
COil:SUT .. TA.,\"!' s~rvice.s requi:red l:u ro3..kc changes ~n constr-I.lcticn
resultl.ng fren'. errors, omissions, or al'T".biguities il1 the contract
docwr.ents ..... nich are discovered after the contract is awarded shall
be performed by CONSULTANT without coet to CITY only insofar as
they result in unnecessary or non-beneticial changes in
construction. CONSUUrA."'IT services required to [[lake changes ~n
construct-i.ort resulting from errors, o:nission~. Qr ambiguities in
the contract:. dOC'l..lments which are discovered aft~r the contract is
award~d shall be perf0:rroed by CONSULTi\NT and shall be paid foJ.' by
CITY clnl}' insofar as th~y add J:lenefit to the construction work.
CONSULTM'T agrees to permit C-ITY to audit.. at any
reasonable time during the term of this Agreement and for t.l.1ree (3)
years thereafter, CONSULTANT's records pertaining to matters
covered by this Agreement. CONSULTANT further agrees to maintain
such records for at least three {3) years after the termination of
this Agreement.
The terms, covenant-s, and conditions of this AgI"eement
shall apply to, and shall bind, the heirs, successo~s, executors,
administrators. assigns, and subcontractors, as the case ~ay be, of
ootll parties.
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PErl '"
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SECTION 20 -!lONASSJ_G~Ae..1JJTI
20.1 PERSOUAL SEEY:::CES OF CQNS1!I.TNIT
Both parties hereto recognize that this Agreement is for
thp. I='ersonal ser'llices of CONSUI,TANT and cannot be transferred,
assigned Ol-subcontracted by CONSULTANT without the prior written
~onse~t of CITY.
20.2 SERVICES OF $L~CQNSULT~vr ~~ THEIR EMPLOYEES
CONSULTANT sha) 1 be responsible for e1ll91oying or engaging
all persons neces:3ary to perform the Slervices of CONSULTM"T
hereunder. No subconsultant ot CONSULTANT will be recognized by
CITY as such; rather, all subconsultants are deemed to b~ employees
of C0NSUL7A...""T, cHid it agrees to De responsible for their
~I-!orr.a11ce. CONSULTANT shall give its personal attention to the
:'..!::'fill::>ent of t_he pro\!ision~. of this Agrccrrr:mt by all of tts
e:c:ploj·ces. ar.::: sl..i..b·cc·n.sultants, H 3.r!Y, and shall keep the ,.,jork
~n.,j~::t" ir.5 cC·Etr-n}.. If &n~' e~ploye-:=: or sub-:onsuJ.tant of CONSULT.~.NT
fail:;; c:.r-ref-.'se.'J (0 car:>:y Qut the provision_,= of this Agl.""eemsnt or
-l~~:;::e:i!"s to be ir,:;C::.!:''2terj'~ or 1;.:) act i:1 a disorderly en improper
:-".;;'!"'.:.e-r-, f-_e or sh;::, s""r:z:.ll "c::-di:scbJ [-ged irr~"f' .. ed iately fro:!:; the • .. ·orK
·.1:-~2~:!. t:--:is )'1.9-ree:~,I':nt. en t.1p~·3nd of CiT ....
S£;;TI.Q;l....2l-_.:_ R.£L.IAl\:'CL..,.U2Q:{ PRQFSS,'il_Q,NAiJ S!(!I,lJ QE
CQiSJ['LI T ,J.i .... ~
It is n'"l.lt'Jally lmderstoo-j and agreed by ~.nd beu\'een the
part ies he-retf., tr~at CCNS',JLTMl"!' i!"l skilled in the prof.essional
c311 i:;.g necessary to F~rfolTr'\ t.he .... 'ork agreed to be done hereunder
aila th3t CIT!' -=:-elies upon lhe skill of CONSULTANT to do and perform
t:'e 'Nork Ll a sk;illful n'.d..nner, and CONSur,TM"I' agrees to::> thus
peI-for~ t.':le '\I.oLk. The d{..ceptance of CONSU!JTAA"!" s work by CITY does
not op€rate as a release cf CONSULTANT from the obligation.
SRCTICN 22 -WAIVERS
The waiver by eithe~ party of any breach or violation of
any te~, covenant, or cO:1dition of this Agreement or of any
provisions of any ord::l.nance or 1 a",' shall not be deemed to be a
waiver-of any such ter!n, cOVeIlarJt, condition, ordinance, or law or
of an!r' subsequent breach or violation of the same or of any other
term, covenant; condition. ordinance or 1 a .... ' . The subsequent
acceptance by ~ither party of any fee or other money which may
become due hereunder ~hall not be deemed to be a waiver of any
preceding breach or violation by the other party ot any term,
covenant, or condition of this Agreement. or of any applicable law
or ordinance.
No payment, partial payment, acceptance, or partial
acceptan~e by CITY shall o~erate as a waiver on the part of CITY of
ar..y of its ::-ights under this Agreeroenc..
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The pr-evai ling party in any act ion brought to entorce the
terms of this Ag~eement or arising out of this P.greernent may
recover its rea.sonable COSt-5 and attorn~ys' fees expende,j in
connectioQ .... ith suet, an actio::l frat, the other-pa.:.-ty.
No discriJ%!ina:: ion aha 11 be .-rade in the e.:."!!ployment of
perso:J.S under t:his Agree:nent. because of the age, r .... ce, color,
nCltional origin, ancestry, re.!.i'.1i:Jn, disability, sexual prefcr-ence
or sex of 6uch perso::. It th'2: value of dlls AgreeC"':ent is, or ~y
bel P:..ve Tho')sa~d Dollar!> i$~}{)C,)" or :7.ore, CC:-;SULTA1';-[ 2,gre~:s to
meet all. require~flts of tr:e Palo !'i.lt.::' :~'":nicir:!l Cc1e pet"tCt!.niflg tc
nondiscrir1'.l~atio", in f'~:;,~o]~~,:-, ... , h"clL.jj.r .. ' cc~ple".:.ir:g the
~CC:!'!"I!liance ?E'LOI"~· ·S:jr:.ji~,::,r~,-,'.r:2.· ~,." F!:·.:.vis!.Cl:,s D! C~t.v of Fal0
;'~t.o· Contracts; f.'n t),;.;. ~(H~ fc',-,,::.s~>::.2 ~J' C!7'j', at.::dcr~-=~-; -1")t.;r-EtO as
Ex.hibit "[.~ ar . .J ~~-c.e a 1--;!"~ r.'::;·2::t r::/ t.~";:& ft'-f"'::-Cl~._·;;:>.
C(.~::-T:·"';:;T , ..... ':;: Eo e.,,'
independent pr':>'/iaers sr:.d:
follo .... s:
'J.':. I:-:ie' J.~i".f;"·:----::nt j'.,}-:" spr.'i'~·e:;: trC):,L
cc~~~~n 3 pro"/isicll ~ubstantially as
~~rGvider-sr.a.:l provido= C·2,';.:::t.-:-;:,:TAST i~dJh a
certificate stati~~ that he lor sh~) is
currEDcly in coc:-,p~i<"'_r,ce ..... ith all :E-.ieral -3l.d
StatE ot ~aliforni2 laws c~/ering
nondiscriminatic;:. in e:-:-Lpl;Jyrr,€llt; tD.ar he (or
she) 1.d.11 pursu€ an affirrr.ativ,,-course of
action as requir-ed by thi2 Af.firmative Act-iDn
G'..lidelines ct erIe City of Falo Alto; ;:wd that
he (ot" s!"H:~l will not discrimind.te: in the
employment of any persorl un::ler t.his CC::'"itract
because of ~he age, race, color, r~tion5]
origin, ancestry, religion, disabili~YJ sexual
preference or sex of such ~rson.·
25.2 PENALTY FOR DISCRIMIMTION
If CONSUL7A.:';T :.8 ~cur;j :~'l viclaticn of the
nanaiscrimir...ation provisions of the SLat.E of Cal i fornia Fair
Ea-.ployment Practices Act or simila::-prov-isio.fl....s of federal law or
executive ordP.r in the pertor.:'ance of this Agree-!!1ent, it sr~ll
thereby be found in I!'aterial breach of r_his Agreement. Thereupon,
CITY Si'..all have the pOlooteI' to cancel ()r suspend this Agreement, in
whole or in pa:--t, or ;:0 de.j'Jct !rc::-:. t:--:e a.r.::nmr. pa.yabl E: t·..)
CONStr~TAN'T th~ sum of Twt':nty-Fiv€: C:Jllar-s ($25) for ,~a.c!l pe::r;3;',ln for
eacl1 calendar day dUrJ_ng which slJ~h .p~1.-son ""as discriminated
against, as damages for said breach of contract, or beth. Only a
finding of thE State of California Fair £::o.ployment. Practices
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cOrmUssion or: the equivalent federal agency or ot[icEOr shall
constitute evidence of a viol.?tiQil of contract under this section.
If CONSULT1W!""!' is found in violation of the
nondisC:"'imination provisions of t:his Agreer::;ent or the applicable
affirmative action guidelines pertaining to thi~ Agree~nt.
CONSULTANT shall be fou.'1d in rr.aterial bl:"ea.::::h of U;is Agree.!!lE'nt.
Thereupon, CITY shall have the pO"Jo'ler to cancel or s'.;;spend th!.s
Agreement, in whole or in part, or to deduct fror-l rh~ ar.ount
payable to CONSULTANT the sum of Two HU.ndr-ed Fift}' L>ollars ($2501
for each calendar day 'during wr.Lich CONSULTM'T is found to !"..a.ve beer.
in such noncompliance as d.amages for breach of ('ontract, O!' octr..
Upon agreement of tr;e Darties any c0!Jtrov~rsy or r;l~_~_:",
ariSing-(Jut of or relar.lng to this Aq.iee:-:-.2flt :-:".."1';' te s>;>tcled by
a-l"bitration in accordance with the LULE.S of tr,-:: .<,~ric,1.!1
Arbitration Association, and -'rudaw,.r:nt IJc:m tl~Q "'·'''3~-': "'~';.jer-ej ~ . .'
the Arbitrators n'&y b~ ente-red In any (.::,\nt j"~3..vir.~ jU'lsd~:::'t.'.('~
thereof.
All notices hereunder .shall te gi'-.·'2D .'.n ... :it~ng <-':.l1.C!
.:nailed, -postage prepaid, by -certified r.'dil, ad.jre-3~e-J as (011(")""5:
To CITY: Office of th~ City Clerk
Post Office 30x 10250
Palo Alto, C.; 94303
To CONSULTAlIT: Attention of the Project Dil:ertOl':
at the address of CONSULT~\7 recited above
,SECTION 2B -ALL CO~S ApE CQmn"!'lQSS
All provisions of this Agree!'!',e:r.t are
condi t ions.
expresslr rr.ade
ThifO' document represents the entire ar.d int.e:;r3tt·j
agree...11.ent between CITY and CONSULTl..r~ and supeL"sede:s all prior
negotiations, represent-at ions , and agreements, eit;,er "Writum or
oral.
This document may be a...'TLended only by ..... ritten instrurr:ent,
signed by bot.h CITY and CONSULTM"T.
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9«i71" ",II 0070S1(l
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SBCTION 30 -GOYERNING 4;.W
This Agreement ahall be goV"eI'ned by the laws of the State
of California.
IN WITNESS WHEREOF, the pa~·ties hereto have executC!d this
Agreement the day and year first above written.
City Clerk
APPROVED AS TO fORM,
Senior Asst, Cit.)" Attorney
APPROVED:
Direc~or of Finance
Director of Public Works
Attacr.llllents:
EXHIBIT "Art:
BXHIBIT ~B~
EXHIBIT ~C"
EXHIBIT "0"
CIT"l" OF PALO ALTO
Mayor
SCOPE OP PROJECT & TrME SCHEDULS
RATE SCHEDULE ~ PA'iMEN'l' ,<;CHEDULE
INSUFANCE
NONDISCRIMINATION COMFLI&~CE FORM
lB -,..-_._-
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CEllTXPlCATE OF ACXIIOWLEDGMEIIT
(Civil Code § 1189)
STATE OF C .. Cfprr?'"Ag
COUNTfOF 24" k4r1C'"::;(O
On S~t?r""b'r q IffY • before m •• 6",,,,,:r: v:'i· ... /I.~
~;;;:~::::T---: a notary public in and for said County J pet-sanally ~ppeared ()o~.!~.~s~c~~~ti~.uh~b~.~c~b~~~~~~~~~~~~~ __ .. ___ ' perso~own to me (or proved to me on the basis of
satisfactory evidence) to be thE!l;;>?rson (s) WhOS .. ,=! nam .. e (9) is/are
s\.1.t1scri.bed t~ thx within instrument, .~",<""r AL"-.fu:&sS"IOALL-
ZA:·::-:JC'D::.::8;;~~-f.~--~"!-~~<' C:r-r tt e%
and ac":-l1u .... l-E:dged.-to--"me"'t"fii-t: "he"Tshe/they exet..:uted the i3arr.e in his!
he:r/thelr a<'lthori:z~o capacity(ies), and tb<:il by his/her/~hE'ir
signature(s;, en th:: instn.lJ.l1>mt the person(s), or the entity upon
beJ'3..l f ot which th02 pe:rsor. (s} acted, executed the instrun';ent.
ltf"TTNESS my hand and official seal.
.:-~:t .. --"""'," ,
ALMA STREET BI"'E BRIDGE
SCOPE OF WORK
EXHIBIT .'\
SCOPE OF PROJECr
L DFSCRIPTIO~' OF IMT'-RO\'"E~fESTS
· ...
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The projea encompasses lhi: preptH;'ItlDn "f C'onstrU<.."1:iC'ln (},)C'J-ment$ f")f .a 1"0\'0 \\'il)" bicycle bridge
OYC'r.s..n Fnncisquito Cr('ek: lxfW'een the end.<. of .-\lrr;a St(eel in the Citics of PAla AJlo .and Menlo
Park. Thi: bridge ...,ill OOr'lnec1 t,-r.en.ii .. '(' l)i.:y'Cle iadlioes in Nlh Palo_A.ho and Menlo P.a;k serving
.employrr.~r.: ecrHers, s.nopping .arcO!.s .,nd rv.(.-. muJtl-m ... ~J.: transit center~ .and CaITr.flin stations.
'The iro:p-r0·.-er.:ent.> :'r;::iud~ • prcfJ.o:;..:aled [',0,.1..' "'-",ll b:~;.-dt.· bliJge ... iln c..:.'nnc=cting 311 weather paths
4,"'..:1 br1d~~ 5..J(<!'~' h~h!lr:~
-, r:!.: 1 i i' ~ L'; ~ ... '1 r,' ',,',,; '-I':.c r::,
•. ,,-,.,~..:.,.~ii-,_~ Pr.-';,.:t f<'-, ,('''.'
.:l~'16T1m.:.nl 'Jt-'",(Hk, mor:it;)fkng
1111~".":1 '"iln Cit)' p-.!rs()nneL
F S:..~'mil ria,-.'s f(lf re'.iev. t-;. Ihl' ely I.-,f P.:sh.;, ,-\110 Ar,hil,:,":lur:ll RCl,'lewooara at 10%
:mJ ~)r:; o....,n~ple:ene$.$,
F. Pr~r.;lre i'll !o~t P:"NV con~'epHlll ur:!>i,h'TIS f0T the bi9'cie bridge for the 10%
A;-ct.jle.ct'Llr~1 Re'.1ew &')lrd submittal
G. Submit ro.s~ estim:H.t: for ro:\Iev.'.::it 50':( ilnd 9Sc,:-: ~13ges of wmplet~ness.
H. C-0ndl,.."-"t semi·monL'11)-9ro.~ct rnee!ln~'$ \\.ith City pnsonnel in addition to
co<)rdin;"uion and public meetings.
D("~ ~ g-;"l ;:; I:d c:: \ dop J C-C::1ril'll' Sc"l 'JI ,-,~,nq r~.:ti('on c-:, .. :-umc"nls (pLlns.. s/XdficatLons,
;lnd eSllmJ.~e)
J. Anend chr('o! coordinalion rnO:'!tings. ',I,llh .. ·arlous Cilizen groups. ilnd Ciry_
, "1'.; ... -.
3. CONSffiUCnON PHASE SERVICES
Follov..ing the Otf$ app~0V"31 of :l. cornp!cte ~t of C?ru.tructl{"" da..-:;.rr.ents., the Consuhant S~31l
assist the City ·...;th:
A Bidding Phas-e (from s.oifcilil'lg o..""'<lStnK1io1'1 bid<; to a .... -.;rd ('of t~t C('·n.\lructi'~-'n i;'id)
1. ~ril"lg design ques!ions. ofbfd.:&:-rs ar.d Cit}:
2. Preparing a.ddenda ciarifyinl {'or modifyi,.., ~(' Jes.ign: ano
3, Attending tbe pre-bij muting.
R Cor..struction Phast: (from .. ward or bid 10 nnal .accepur::t \"'If ron<{ruC!i0l1 pro.~C1)
1, AnSW-trin, ~grl quutior.s.
2. Making periodiC" visl'ts to Il"=c Pn:''.'.H1 ,.i:n tr.l ,elif)" that t~e \\'or"-I~ In
ccmplLanoe .... ill-: t!-;c c..'{)tract:
3. Attending proj<=C1 meetinp at L~e ?rc'j-:,: lile. 10 ";i>,.·~B ~';.;:.s~.:::Jjng is.suc_,>.
tedmiwl d.Hi5c.-.!:(Jr,.s. ;:'1'10 rr~~cnl ',:,,,':l.:;
-I. Pre).'\Jring ~"J di~trir .... 1C" !T ~clii'g rt1r<' ,tn 1,_, ,,:~ pri -C;.
j. Rl'\i~~illg ?l: she-;:' ,-,=.1'''';:,;, l:~.! f. ":,':~: ~ :-: ::' " <r,(,,~'~;,'~:1',':'\
(,,'(l.mpU~n:("~
R':\-lC",Yirff .,It rt~u~:·!S 1"'[ lC1!-'~lr;:-,t:'~ -.J ,-, ,':",:, !".
7. J..:tcor1:Jin,t: ti~~ flU: ;,~':-':rC,-i· , , ,-,..-1; ',.:
4. i'ROJFCT .>CBEDL"U
EXHIBIT A.I
PROJEcr TEAM
DASSE Design Inc.
Prime Consultant. Structur~1 and Civil Engineer
Douglas C. Hohb.cl1 (DCH)
loaqu[m A. Roberts (JAR)
ARCHON
Architect, Land.s.c:J.ping an.d Lignting
Michael M. L~, (MMl.)
Crosby & Associates
Geotechnical Consuilanls
Jo K Crosby (JKC)
Ajmanf & Pamidi, Jl1C.
Electrical C.om:ult<!nts
Sati"h $, Pamldi (SSP)
H.T. Harvey & A.:;;s('\c>,te~
Ec,)lo~c<.1 Con~u!tan,:;
,. $-:o!t H. Tc:rr:!l (SBT)
EXIIIBIT A.l
OI;FlNITION OF IIASII: F)A SERVICES
r---====o. ..
~ Task
~
ro.IO%
~
Soopc OcHni\~n & A!\~ignmcnt
(If Work -I , Omstr"int$ Ai"lillysis , .
I Gcntccil:"lical Report ,
Preparc Schematic Desi&n~ of two
Schemes , -I Mcclinl! with Puhlic Worl<:s
l Prepare C{l~t Mt:X1d
:~-
I Subtotn! I
Prclimil1l1ry ARB Sllhmittal
Additi0:l:l.! Structural Drawing.t.;
PI;mting & Irrigatk":l Plnn
LightiT1!i f!laraJPhol(lmetric Study
Circulnlion Pl,!n i , -..-;-
, ArchilCCIIlf411 Pcr~pcclj\le.
i Archit(;CIIITtll Sec-licm
I Rcndcrinr-s of Critical Dct:lil!'i
i Pholngrnphy of Sitc
'R'aI""'1 LI" I Prcsc:nt~ti()n/Mo\ln\inr.
-.~,-~.-~....-..~",,,,, •. -·~"""""''''!'·'!l.'HD''~l'''·%''::-'!~''~:·
.... ';==-~~-==,= . .r.==~
StMf Hours
JARI-o~ft I C~JicaJ-Dell JKC MML SSP SBT
.~ I
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~-:'
16 4 , 4 2 2 2 2 I --1------
2 8 --r-'--
< 2 44 .\.-
R
24 "~4 4 R 4 2
+----. I
" :1 ~ 2
42 1~_ B-=:-34 50 10 6 12 -----I ,~ 1---f--
2 4 ~ I 1 , -.
I
,
4 , --1 6 6
./
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2 , ! I R -----r -,
4 --~I ,
--
-1----1-=t= I
2 ----I -
I '1 _/'
:'~:'i'l ~;iL(<ih ~'~" '~i~
,
I TASK >r,\IT 111)\11\.$ r~-~~J;---"-~"-'--"---~ It =~= ~:;; .L~\ L~~~'~:.J::~~~il~JK(: ~t~;~r;;r-r~~J
"."'/
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(
4 R ~
~ :::::> .;,;;;~ t '-' -if~-,j ~~f--~~-J~~'-_l :-r-t · I :
Hl -:m% 'OthN ,~-;;~ -x -~---.1-21--:; ,--R-' -+--;-r~ (~ily of P.:1111 AliI) Afcncy Rnicw L [II'
(ommen" _. ___ J.--+ ________ I 1 1 1
Prc~n( Sck('tc~1 &hl.'-mc tn G\)' i ? 1 I 1
of Palo Alto Citi:r:cns i1nd City of ~' I
Menlo Pi1rk Staff I
1-----r----~
..
Prep:lrC SO'.~,,· Construction
Ooc\lm~nt<;
I-----~.~------
4 R 4 37 \ 1 (, 4
~kcjlnil' wi,h P,,!>llc W",k< 4 ___ 0~~~~-i----l 2 :t~
Prepare ,"in'),. Cost Eslimme 2 ~' t L __ ~_ t---, 2
S"h">\a)_______ 22 5(, L "'-~_"----i..-R ~ 2R R 10---1
Final ARB SUbmittal .______ ___ _ ___ j __ J_ -J
Revise Planting tlnd Irrig:IHon I I l 2
P!'.In \
.,
2
2
I' Re .... l:>t Li);l'lting Pbn i IL Revise {,Irc,,)";"" PI.n I -1----L-L-
New Me;';"""", PC"f'Cctivc i +==L---L--.,I~---1-....:4=---1----j-----
Revise ArCh,.tC\:(lIrn! Se~jn" til ±-t-
New Rcrldcrmgs of CTlflcaJ [
Dc-t:1i1s __ ~ _
2
2
4
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'.' ...... ''J
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"1'"
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EXHIBIT B
PAYMF..I\74: RATE SCHEDULES
The Fn for performing professional architeclural and ~1'1gineering coosulting service::> for ~he
subjeel: projc:ct sh;eoH be as follows:
L BASIC SERVICES
Schem<ltlc Oe.sigt! (10%) Lump Sum of $16.4&0
1. Review of site d<l!a
2. Constraints ano:iysis
3. Geotechnica! Report
4. Preparalion of !K'hem:J.tic designs
S. Co:!>t Model
1. Ard!itec!ur;J1 Drawings. alld Rendt.'rin:;~
2, F'hotogr:Jpny of site
1. ~,i:rtlerial Lbt
4. Attend m~cting
L Pre"erHatioros 10 Citizens, Cit)' 01" Menlo bd,: & S~<1iT
2. "Prepare 500(' cor15truclion drawings
3. Prepare 50% ('.as! es.timate
1. Revis.e Ar(;hi,ectural Drawings. J.nd Renderings.
2. Auend m('eting and make ncc('ssal)' rcvisLons
Construction Documents Lump Sum of $12.600
1. Prepare Constru;::tion DOCl.iments
.:. Respond to City of Polo Aho comments
Reimbursable E,(pemes. Labor & Expenses of $2.200
L Drill borings
2. Presentation Milteriab
3. Reproduction
II ADDmO"iAL SERVICES
Pi"o-.ide addition.al ser:;ce.') on a l<lb::.lr expenses. basis .1:, d,'SClib~J in agreerr:(n! when
arproyed in nOv,111ce hy CllY.
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Ill. It4.TE SCHEDUI,E
Perwnnel Classjfication
Principal Structural and Civil Engin!."er
Project Suuctural and Civil Engineer
Draft Person
Cleri:::.al
PrioopaJ Geotechnical Engineer
pnn.ciral AIchitect
Principal Ele.clr:cal Engineer
Nnruralist
rr\,I rt _
o
Hourly Rate
$110
$70
S 55
540
$110
SilO
5110
S110
Pa)-ments to DASSE Des.ign Inc. for pi'ofcssional services shall be the sum of emplo .... ·ce charges and
.he I eimbursemerH t)[' other expenses wheft' <lppl,cabJe. Those rarrnents shall be in accordance wilh
3:1d 5ubjt"ct to the (c,jl~-jng sch<:dl.:!es. and cOlldiliDn~:
BIPI.OYEE CHARGES
JIcurlyb~llil1g: r<:ltes. fl)r oth~r tl13r1 prin..:ipJ.L; .Hle l'i1kl!!(lt~.:d by mtl]lipt~'jl1g sal .. ry co.ots. b.I.' 2.4 wllcle
~Jlary (,>sls iIT.:' t".(l,Jriy time c3rd r;li<~s. muliirlicd by 1.35,
Hd.J.iil,~d ['('rb:lll;:ln~s' ("i'.~.I$ .."ill h~ rt'"imbuf'L'J ~d ;J~rr,;ed·uF'on b;jljn~ (,ltc::, in.:.r~:l<;eJ by 15S::;' to
("w..;r dJ1'Tiir!;~'ri:~ti\"t' ".:xp\~ns.!'s.
QJ:l::!];R F XPENSF S
Q 1s.t of1r:1vel, lodgin~< ::.ub~i:Stencl;', orhel living t:."(per;se, il1tClilal and external reproduclion cos.t~.
lon~ di,tlH1~-e tekphonc cnnrg(;:), me~~eng~r service, ~nd other direct cos's \~,jll b~ chflrg~d al C0St
pius 2{]::(. P,ojt'-'t~re!ated triwel lill1(." will be c~~arg~d <l:;' emp!oye<: cbJrge:i-. Usc at" cO;rJp~ny or
emp\oyee-o~Tled lIulomobiie chi."lrged at SD.28 per mi~e,
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COMPlLll.NCE REPOR-Nor.·Disc:rT.ij"~2tIO~1 Provisions of Pcio A!to
ContrcC"ts
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The term "St:2r'!S."l SL:.:'l"Iamed~ ir':';;lj"::,:$ e:jj ~erscr-,.s ci ~.~f':':C2-", FJ..;e:~o Ficz.fI, Cuban, 1..;tin A~E[!c".n O(
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Report cnty employee~ ~f1!o!led in tcrr;l.3J cn-the-rco n<:;r,ing pr.:.gr5fr1S
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DASSE DESIGN INC.
EQUAL EMPLOYMENT OPPORTUNTlY/AFFIRMATlVE Ac-nO~ POLICY
Equal Employment Opoonunitv
11 is the policy of DASSE De':ig:n Inc:, that m:pk.ymcnt sbil h b.sd 0.1 inJi,"iduai rncrf:,
qualifications and competen<.."..C:, Emp!ormcnt ar'\d rx;;..or.n~: practices S~I.l\l no; l"ot' innucnced
or affectC'd by virtue of an aPflkanl's or'!In ~mFI0yee'$ rae-e. rd.,glVn. rn3rl!a! ~t.l~'W, ctJlor.
nationaJ origin. ancestry. ~ex;.:aJ oric-ntaticn or aITcdi"nal prdacn.::e, .age, p!l:""s.ic.aJ or mental
handicap. This policy governs employment, prom,")lion, a~ip'Hr.ent. transter. ~ddi(iona.l
trairung, demotions or discharge and a!1 other a;:-tiViU atT~,,:ting r<:rStJflnel.
Affirmative AC'!Jcn
Ii is tf1.t policy (If DASSF De~igrt rne, It' t,ke affirr1":Hr' .. ~ .~,-:ix, ~r. re..:r'...:l;~~ .li:d hirin,i;
qualified pers:om frcm di~J,r"l.nlag:ed gH1'j.;'~
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AGREEMENT
BY AND BETWEEN CITY OF PALO ALTO AND CITY OF MeNLO PARK
CITY OF PALO ALTO, lirst party, here;nafter, called "Palo Alto"; and
CITY OF MENLO PARK, 8 municipal corporation, second party, hereinafter
called
AGREE this __ _ . as follows:
RECITALS'
A. Pelo Alto proposes to des·[gn and construct 13 pedestrisil and b'rcycl'3 pJth br:dge
across San Francisquito Creek with adjoinir.g patiu to Arma Street in Palo AilO and
Menio Pafk at the foci.,ticn shQl,·'m in Exhibit A,
e, This Agreement prov:des ·ror the cost shaJing for preparation of environmentai
documents. contract drawings and speciffcatio(1s, bidding aild construction ser .... jces
and construction 01 the pedestrian and bicyde bridge c:lnd surrounding impro'/emems,
tmprovements include B new prefabricated bridge with ~jghting, railing. improving the
existing path betWrHln Alma Street in Palo Arto and the proposed bridge, constructing
a new path batween Atma Street in Menlo Park and the proposed bridge and othl;:l
improvements including new pavement. bollards aild bike signs.
AGREEMENT-
1. Plans and Specjficatj)'os Preparation and ConsHuction Administration.
Palo Atto wW design and prepare contract drawing and specifications for the Project
and submit copies thereof and engineer's estimates to Menlo Park for review and
approval. Following Menlo Park's review and approval, Palo Alto will advertise for
bids for construction of 1he Project. Following receipt of bids, Palo Alto will submit
to Menlo Park the bid Paio A~to lntenc;s to accept for the Project for review and
approval. Palo Alto shall then aw.ard and administer the construction contract. No
substantial change in the scope of Menlo Park's Work sha!1 be made nor shall
authofa:81ion be given which will have the effect of raising the COS1 of Menlo park
work without the prior wrinen approval of Menlo Park.
2. PaOic'pation AmQunt, It is agreed that the Palo Arto and Men10 Park shall
share the full cost of the project exclud~ng City staffing costs and Proposition 116
·':
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_~","_. __ ~_&~ ___ ~~'_>r«' .... ___ ~
Funding. Prc~sition 116 funding is set at 90 0,.6 of the cost far the bridge, paths,
signing, stripillg, roadway connections, lighting. inspection, testing, environmentaf
review, construction management and design and engineering. The remaining 10%
shalll)e shared equally between Palo Alto and Menlo Park. In no event shall the 10%
Sh8fe-of the cost exceed .$ T T ,O~~ without the prior approval of Menl" Park and p.sro
Alto.
3. Project COQrdinators. The parties agree that each 't.'m identify a Project
Coordinator and notify the other of his Of her identity and telephone number. All
correspoodellCe. notices and communications regarding the Project shall be sent to
the Project Coordinator at the following addresses:
Palo Alto: 250 Hamilton Avenue. Palo Alto, California, 94301
Menlo Park: 701 Laurel Street, Menlo Park, California, 94025-3~B3
4. ~_e __ m!i!. Menlo Park shall pay Paio A'to in one p8'f'ment within 30 days
of receipt of en invoice from Palo Alto. Palo Alto shall ir.voice Menlo Park ' ... · .. i\hin 30
da)ls of completion of filing the Notice of Completion.
5. fJJvJJQ_nm~ntsll aw'$..ar.JJ 8equlatiQillL. Th~ partie::. agree that Palo Alto
will ac1. as lend agency 'for r:ompiiar.r;e '.Nith ;:.11 ~pplic,,-'b!e environmental laws and
regu:ations, including the California Environmental Qua~ity Act. Menlo Park wil~ (lct
as a responsible agency for purposes of said Act.
6. ~~ance Upon Completion, Prior to the aWi:'!rd of the Construction
Contract, Palo Alto and Menlo Park shall e:ll\ccute a maimenance agreement providing
for the future maintenance of the Project.
7. Final Drawings. Pajo Alto s.haH furnish Menlo Park with a set of
fepfO~ucible record drawings and copies of any soils reports.
8. tiold HarfTl..!e.u.. Tne parties agree that each shail indemnify and hold
harmless the ottier, their respective officers, agents. and employees. trom any and aU
'~bit\t)', obligations. damages, costs. injuries, includlng death, and claims ~or property
damage. arising in any manner from the performance or failure to perform, on the part
of the indemnifying P8rty, the provisions of this Agreemem.
9. liability In~ur.anr;e, Palo Alto shall require the contractor engaged to
perform 1he Project to indemnify and defend the parties hereto and each of them and
to provide and maintain in full force and effect during the construction of the Project
snd until the acceptance of the Project by Palo Alto and Menlo Park, a policy of public
liability and property dam;;sge insurance insuring each at the parties, hereto, their
officers, agents and employees, in connection with the construction of the Project.
The terms, prolJisions :and conditions of such policy will be those ... vhich Palo Alto
usually requires with the type of construction contemplated for the Prcject.
•
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Said policy stlaU contain a prollision tha1 the insurance afforded thereby to each
of the parties hereto and their respective oHicers .and emproyees shall be primary
insurance to the fuji limits of liability (If the policy ",nd that if said parties hereto, or
their repective officers and employees. have other ir,surance against a loss covered
by such policy, such other insurance shall be excess insurance only_
10. Records Bod ACCQuntL Paio Alto shall keep. maintain and make available
for tnspee1M by 8uthorized representatives of Men!o Park records and books which
wiU provide a comp~te eoo accurate account of all costs, fe-es, and expen~tures
~ by Palo Alto for lhe Projecl,
11. Termjoatton, This Agreement shall terminate on September 30, 1996 if
PaCo Aho MSl"IOt awarded a COrltract for construction of the Project priorto that date,
un!es.s saki dare is extended by mutua! agreement, In the event of such termination,
Palo A'to shaH f'Sfund to Menlo Park any and ell sums advanced by it, less ail costs
and e);penditures-theretofore made by Pclo Alw for items described herein as part of
Merlo Park's 'Ncrk, This Agreemer1t may be te,minated by either party at any time
prim TO ~en days before 5 ....... 'Zrd 01' contract for FrojfJct construction by serving written
na~i::::e LG the othel Darty, sub;ect to the aforementioned condjt~ons.
WI TNESS THE EXECLJTIO~J Ht":'REOF the OnY and yeLl!" firs! hef~jnabove written,
APPROVW AS TO FORM
Ge~ra! Couns-ei
APPROVED AS TO FORM
City Attorney, Pale AltO
CITY OF MENLO PARK
By:._._ .... _.
"!",'en~o Park" City Manager
ATTEST: _________ __
----.-.-
CITY OF PALO ALTO
By: :::-c~--:--::.,--:-:-
"Palo Alto II City Manager
ATTEST: ___ .. ___ ..
Ass~stant City C~erk, Palo Alto
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