HomeMy WebLinkAbout0187.095•
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City of Palo Alto
City Manager's Report
TO:
nOM:
HONORABLE CflY COl-iNCIL
CflY MANAGER
AGENDA DATE: Mard111, 1995
DEPARTME1I/T: Public Wod<s
<-'MR!187:9S
SUBJECT: Award of Contract to Monle<ey Mecbanlcal C<>mpan, for the
Regiollal Wafer QuaJity C<>ntroi Plant Aeration Blower IS
Replacemeot Project
BroJIFSI
'Ihls report requests dlat Council award. contract 10 Monw., Mecllanical C<>. in the
amount of $541,000 10 !ilrnUh and install an aeration blower system in the Palo Alto
Regiooal Water Quality Cootro! P1.3rt (RWQCP).
BE.COMMENDATIONS
I. St.Jf rC'rOO\!ll/'Ods that Council approve 2nd authorize the M. yo< to execute the
!UllChed cooIr.Ict willi MCIIIerey MccbanicaJ in the aIIIOUIll of $541,000 10 furnish and
install. an aeration blower system at the RWQCP.
2. Staff also recoollI1<OOs !bat Council authorize the City Marul8er O£ her designee 10
negotiate and e= ooe 0< mare change orden fur a total change order amount not
10 exceed $50,000. 'Ihls contingency may be needed fur possible asbest"" renlOV1ll
mOO"IficaIloos 10 the exi;;Wlg coo:eaIed system 0< <Xher une~1ed but rdaled needs,
royev IMl'LICAUOl\'S
'Ihls projoct is an ~ replacement project and has 00 poticy implication..
HFA1T1VE SUMMARY
The ~ blower was btalled in 1969. Tae blower has r .... led due 10 age and is beyond
repair, When fimctioning, it was inefficient, insufficient, and incapable of capacity
variadoos in response 10 flow. This <:OOtracl will replace Ibe erJsfing blower wilb & highly
efficienl blower and coottoI system capable ct capacity variations over I wide nmge.
T" ensure lhat the cootraCk.-': will P'""ide the RWQCP a system of high efflCiency
t!lroughoot the entire opera~ range, a total life cycle cost analysis was used in !he bid
evaIuaOOn process. The analysis takes into accoonl: !he IotaI energjl ro.;t for a life cycle ct
20 years ~ in addition to the installed cost of !he system. The table for the analysis
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was inclu<kd in the bid 00c~ The bidders "' .... advise<! 0( the criteria and were
required 10 provide guaranJced perfor:nanr-" data f~ the analysis.
n,.; projc.."1 was advertised (or bid in accordance will! City~. Invitatioos for bid
were issued 10 IhirIeen cootraCl<Jn, and Ihree responded with • bid. The IllJII1!>er of
responses is limited mainly because the prO~1 is • blgbly specialize<! m.-cbankaJ project
!hat ~ on-line instaIlaIion without process sblll&>wn. The level 0( expertise is arove
most smaIIer cootractin8 firms, but the prqje.. ... is 100 smarr for the larger firms.
Of the three bids receive<!, the bids from Wes-Co In<fusme. and Monterey Mecbanicai
Coopmy are very close. Wes-Co'. bid incJudOO exceptions 10 the specifications. The City
Attorney has rnicwed the e~<eptioos and determined Wes-Co', bid to be cooditiooal and
hI:IJI;e lIOIHespoosive. Wes-Co bas been advised that they are alW"'ed 10 appear before the
CoonciIIo protest staff's reconunendation. Monterey M~banical Company submiued the
lowest responsible bid of $571,000. Monterey Mecbanical Company', bid included the
supply 0( spare parts, whick is ~ and will be purchased under !he mamtenallce
prt>gmIl at • later dale. The cootract amrunt, excluQll18 !he spare parts, is $541,000 and
is within !be S pcrcetlI margin r:I the $526,(0) engineering estimate. The system subiruued
bY Monterey Mechanical Company qualLfies !be RWQCP for • rebate from the Palo Alto
I.Jtilities' Fnetgy Efficiency Program.
n.<:<;AL IMPACT
Foods have been aWlOp.iilted in tbe FY 94-95 Wastewater Trealment operating budget and
!he equipment replacement Capital JmprlJVement Project elF 39591.
ENVIJlONMEl"I' AI.. ASSFS$MF.NT
This project is exempt from CEQA UIldcr Secfioo 1530} 0( the CEQA guidelines.
AITACIIMENIS
Bid Summary
Coo!ract Documents
PREPARED BY, Bill Miks, Manager RWQCP
CITY MANAGER APPROY AL: --'~"""'~~*~'*'. s..6.~~.r\" .. :;;>;-H __ _
BERNARD M:1fR~
• .t.ssistanl City Manager
CM'R.:l!i:.95
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GuatIlntee\l power @ 12000 .cfm,
6S % operation
Gl,I8I"anteed power @ 8000 selin,
35 % operation
Total factored Kw
Factored Life Cycle Energy COSI @
SO.06lK.whr for 20 years
Installed COllI of Equipment
Total 1,;fe Cycle COst base4 on bid
Optional Spare Parts ~'----_. -----
RWQCP AERA'nON BLOWElt #5 RF.PLACEMENT
AllI SUMMAAY
tOTAL LID: CYCLE COST ANALYSIS
Wes.Co In(!ustrie' Monterey Mechanical Co.
372 x 0.65: 241.8 Kw 370 x 0,65: 2Ml.S Kw
258 x 0.3S: 90,3 Kw 256 x 0.35; 89.6 Kw
332.1 Kw 330.1 Kw
$3.491,035.00 $3,470.0Il.00
'ee nOle I see note 1
$ 54;1,678.00 $ m,ooo.oo
incl. 'jl8l'e partlI, .ee note 2
$4,033.713:00 ..... $4.047.011.00
$ 31,504.00 inc1ude4 in bid
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Power &gr. COJlIraCtotS J
372 x 0.65: 241.8 Kw
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258 x 0.35: 90.3 Kw
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332.1 Kw
$3,491,035.00
see note I
S 596.100.00
. .. $4.087,I~.00
S 27,395.00
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Note: I. All three bidders have independcmly evaluate4 the performance of vati()U8 blowen by different manufac;turen. and
Coincidentally bave chosen to submit the same blower/motor combination that resulted in the lowe.t cost. hence the energy
CORt of all three bids is very close and ,bould in fact be identical.
2. Mon1erey Mechanical Co, included lbe optional spare parts in their bid, 'fhe negotiate4 price of lbe spare paru ill $30.000,
The contract lUIlount is lberefore $547,000 .
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corporatjOf"i of L"w! Sute _of Celifornia '-City" •• end __ ll!klOtfl{fiy MBlj"oQjGf!! Co ,-c.mr.e.","I. .. _
T~ .. 1cfentjfi<;;8'tJon Number is 9+-2614825
FOf af'\d' in ~"'\Sidara1ian of tt,e, f~!'ro'fi.ng covenants. terms and cor-.c.1ior.s. Crt'1 iNS Cootr&C\Of l-w par('fta'
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1. IIaD. Thft Contnrct SflCI commence l)Il. and be bfrw1ing on the partiel Ol'~ t.~ -Date of Ex&cutlon or this
Conuact.. Ind ~aI 1JxpWe: on"'" det.l5I of r&cCf'iatkln of 1tle Notice of Subst-ent~<2Il Comp!et:ian. or~ if no S>.ldt
notice 11 required to be filld', Gn ttl. dlrte that final p9jlmant is made hereunder. subject to tne ,~r
temline110n of \hi. Contract.. .
2. GentrnI fir,opa pI prQjoct .00 Wprt,. ConUlIctQl' al"laJ furl"i:$)'l Tabor, 5erviCiJs~ materials and equiJHT1flnt in
C'OI'\n8CtioO with the constructiOn of the: Profec::t and co~ete the \York., accordance wFth the covenants ..
term. and conditions of -this ConV3ct to 'the IlItlsfBction of City. The Project and Work is generaTty
d6ecn'bed" as !oCows:
TttJe: AerJ1igo BlQwer 15 • BWOCf NO· 13S4e
Base Bid, • 521.000 09
~ Mamatu (if anyl:. ?o QQQ Q()
TG(aJ Bief , 547 OOQ QQ
3. Contract Qpg1ments ihf$ Contract shaD co,"lSist of the documents set kiM beTew. which 8f8 on file with
1he City Cleft and are tiers_by ~ated by reference. For the ptJryoses of eonstru;:ng~ in1erpretinlll and'
re.soTving inconsistenc$:E between the pro':lT.siooS at m:s Cont'.ract.. these documents amf the provtsions
2hereof are aet fonl"! in the fonowing descending ordef of "rlll<:8denca.
•• Thi.s Contract.
11. Notice tnvitfng formS: Bids...
c. Pro}ee1 S~jf'.c.60nl.
If. Orawin.s.
e. Chl!lnga Orders.
f. Bid.
s· $uppTerr:ente:y Conditions.
•. Ge ..... ral' Con.:frtlo'l$.
t. Stllndard Orawing. Inc! Specifications (' 992~.
j. Certificate of li1surance. PlBf"filrmance 6ood, Payment Bond fl,abor and Materi!tls).
L Aff'!ffl1ative Action Guidenne. and Compliance Report.
t Other SpecifiC-9"OOns. or ~ thereof, not ")(pf8ssTy incorporated rn me Contract Sp&cWK:8tions 01"
the Standard Orawing-s end Specff~a60n& ! 1992).
m. Any otfler do<:umel'lt not EXpre.&$fy mer-.noiled ~rein which is ~ed b~ Cfty Of ~ntered IntO by the
parties.
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4. Com[l§n$l.1Iga~ In ccnsideration 01 Contr~"1or·. perf'O(mancl of its obtigCltions hereUl .. der~ C~ty s.he::! pay
to Contr&C1tX" ihe amount set forth in Contr&e,tor'l Bid in ~cordance wi!h tl1e pro ..... isii)n s of this Contract
and' L!pon the rec&ipt or 'Wl'itten invoices and' II;' neces:sa....,. supportjng documentlitl'on. w",thin t1'!e time .set
forth in Chi Contract Speeif"K:ations and ttl6 St"'dndard! Orawir;.;j$ and SpecifICations (1992', 0#'""if no time
1I1utect within thirty ~ Days of thtI date of receipt o~ Contr"ctor~. N1yoice~.
5. ro"ltf.O£.. On Of teron!: the Oate of h!'tClJtion. Contractor s"al'! obtain and' mair.tain the poflc\es of
inS4,Jran.ce eol,o'ar~e described in the Notice tn·"j!I,1g Formal ~J5 on terms and co.,ditiol1s and H1 amounts
IS may be requlfed br the P.ist Manager. City shal not be obflgated to !:al:$ cut insurance 0f1 Con .... r8ct04"·.
~ property 0( the personal property of .n~ ~ersot'l porl'orming :Sbor or servl;:1l'l Of' suppfying materia',
or ItQU%lmunt tmefer ttle Project. Contrao:tor sfa!11I furnish City w;m the c&1"tificates of insL. ... aoce and with
origTneJ !I!!llOorsefTIants affecting e:)verag~ required' under IhiI Contract 0"1 Of before the 08!e of ExecLJtion.
The ~e$ and endorsemenf...s for ~ 'in:sw'ar.ce porocy shal be sillned by .. person who is aut11or'fzed
by tn.t r.urer to ~nd coverage in its befJlltf. Proof 0' inSUfal1C'l sf-.aiI be m311ed to the Proiect Manager
to ChI Jddre10S set forth in: Section 15 of :his Contra...."""t
6. 1otfomntfgtipn. ContrectOf" agrees 10 protect.. defend, in6emru"ly and hold City, its City Counci members,
offll::erc., ancr Imp~!{ees harrera&:! trom and' against enV .. nd all claims, cfemands. &.aboT.1je.s. tosses, damages.
costs, e-xpen:ses. 56n., pttnafties, sufis, Of' j\..Ickimsnb5. arising ~ ""'flore 0( L"1 part. directfy or indiUlctly~ at
anW time hom ar.y 1nJUrY to or ~8th of pclfSOns or tfamsge to property i!!3 a resuh of the w~lIfuf or n&gl~'SIent
Bet or ~n or Contrar.:lor~ or whicll results from Contractor's nancompfiance with any lew respecting
tha condPtion. use, occupstion Of safety of the Project site. or any part th9.·eof~ Of whlch arjSt!~ from
Contrector". fl!iiJrJr~ to do anything required" under this Contract Of 'IX doing anyt."lng which Contractor is
required not Co do under -:his Contract. or ... hieh a!'ises from conduc.t for which any law impose.s strict
&abmty on ContfactO!'" in the performance of or failure b:! perform the terms and' eOOditior.s of this C.or.trlK:(.
;e:xcapt il3 ma-y arise from the ~le willful or negTigen' act Of om~o n 0{ Cfty Of" anr of its City Cou~
memben.. offtcef'S. Cot' employees. This irnfsmnif~ation shan ext(!lnd IQ an;' and en claims .. demands:~ 01' IMns
made Of filed br reason of any wof\: performed by ConlractOf under this Contract at anr tTme dIJr>.ng the
term ot rnis Contract. or arising thflreafter. .
Contractor'\J!1hef" expressfy 8gr~ to potect, indemnify, hold harmless and defend Cfty, its CrtV Council
me!mbels, officers and' employees from ar.d agsins=t a ny end d claims~ demands, liablTrti6s~ Josses.~
d"&rnage.s, -com, e.)(psnse.s, fienS I penalties. SlJ"..s. or judgments CITY may In¢Uf. itrl5il1}l';n wliole Of in part
in connection w1t~ Of' IS a resutt of Contractor·s &cts or omissions Uf",aef this Cont:'act. ur.der t .... e
Comprehensrv. en-viroome~laT .Re.$pon~, Compensation and li~1if)' Act 142 U.S.C.~ U9G01~75, 3S
amerld'ed); me Re~urC1!i Conservation and Recov'!l)' Act j42 U,S.C .• U690'l--$2~ as am8r.d'&d'~; t"'e
Carpentar-Pra:sTay-Ta;1ne.r Hazardous Subst!Jr.ce Account Act Qieaith Sa Saf. Code, U25::tOO-2S39S. as
amended) the Hazardous. W.:Iste Control' Act :Hearth Sa Sar. Code, U2'5100-2525O.24. as emended); the
Safe Drinking Water and Tox'ics Enforcemor;t Act ~alth & Saf. Co~e. U25249.S·2S249.'3. as
amended); th& Underground Storage of Hazerdous Substances A.c:t Q-leetth & Saf. Cede, 1125280--99.6,
as emerld..,d); tile Hc!!!dous SubstsrlCJ!! Account Act Q-fearth & Sat. Cod'l!~ U25300-95 .. &5 8rnend6d),
the ToJUc:: Subslance.s Control Act 05 U.S.C .• 11.2601-11. IS amendedi; Of unde.:" an)· other locaT, $fate
01'" federsf orc!iOlance 0#'" .statute, Of'" «t common T9"".
" ~. Contractor agrees to voluntan1y assume anv ~Fld allrl.sk of 1oS$~ damage, or i:ljwy to
me propertW' of ConZractor whic;:tI may OOCII1n. an, or about the Proj.,1;I: sit& at an., time iI,"')d in any maM8r~
excepting such loss, injury. ex damage as may be ciII .. s.ed by the S!Jie 1U~lful or nag:Tigenl: act Of' omission
of City Of !lny of n.s Crr]" Counci mambals, officers. or empTo·yees.
8. ~. The acceptanc& of any .,a~ment or peirormal'lCe, or any part thereof. shan not oparate .as .. waiver
t.r City of its rights under this Contract . .A wsiver by Cjty of Bny breach 01 eny part c:r prc;\lisioi'1 of this
Contract b~ Contractof si'lan not operate as I waiver Of" continlJing IHfliv-a:!" of .any subsequent breach of the
same or ant ot1"te.r provision.. n<X shan any custom Of practice 'e'tihich mav arise between the parties; 'in the
al1mti'listration ot enr ;an: Dr provlsion ()f this Cootract be construed to wa.ive Of' to 1es~n the right of City
to inSist upon the per1ormanc~ of ContrectOf in strict compr.arx:e with the covenant ... term! and con~tions
of mi'S Contract.
9. CpmpI'jlllca wilb..l.J.wJ. Cor.tractOf s1'le! com~ with 3n La'''" now [n force or whic?'l may "erellfter be in
forc. pertafning '10 ~ Proleet and Wort and this Contract. ",itfl me t"eQuireme", of 1t1¥ bond ~ fire
underwriters Of' other stmil.r body now Of here-after constituted, w:tl'1 Inyo di$Cf81Jona1)' Jicuf'lsa Of p~jt
issued pursu8n110 ~lIny Lew of eny public agency or official'!t5 welT IS wfth In" proloision of "II recanfed
c$oeumen1s aff~ng 1M ProIec1 31:a, in$Cfar as any al"B ll'quited by reHOn af t..'"!e use or occupancy of the
Pro}&:::t site, .00 With ail law, pertllinir.9 t() nondiscriminatfon and affirmdtive action in &mptovment er~d
'hsurdol)S m8tr.1"Ts.
1-0. 1wlaI. As. ~ncfrtion precedent 10 City"' .. obligtlfion 10 pay compef".saticn to Cootractor, arrd on or before
tile 0111 of EJcectJtion.. Contractor shan furnish 10' tM Prolect Menage! th6 Bonds 8S r.equired und81 th6
Notice .,,·litine Fofmel Bids.
I 1. BttprpsantrtiQ( I!!d Waulnri", In the supplv of an.,· mate ri.al. and 1Itqu1"p.-nent and t1'le reooorirllil ..r f.Bbor
afid' S8fVi~, during Ihe .:;ourd! and $Cope of tl1f;! Project and Work. Contr&Ctor repre,ents artd' warrants:
e. Any metanals IY'J(f IqUfpmant which sflat! ba uud during the course IUHJ SC09t ~ the Project and
Wort s"all be Yft$ted '" Contractor;
•. Anr mateoiaTs ancf equipment wtliCA shari be u~ !Suring the C(lUiS\II arn! scope of Cle ProJect and'
Wort shal be merc'f',afltabr., and 'fit 10 be used fOf thl!' particular purpos6 for which the mate"a's
are required;
c. AnV iabor and services IlInOered and matenaT3 and equiPmMt used or emploved during !1;e -coat'S!)
and' JIoCClpe of '1M Project: and Wort sTl8'R be tree of defecU in wortmanshlp Jo.r a period of one il.
yt:m after the recOt'd8tioo 01' the Notk:e or Sub&tantii!l Completion, ~. if no such not"IC8 is required
to be filed, on L~ dar. thet final peymMt is nli'd'e nereuncer;
I. Any m!tn ... 1&eturer~$ warranlY obuined by Ccnlractor shaJ be obtained or shalt ~ "'earned ob>:ained
by Contractor for and in betlaJf or City~
.~ Anlt information slJb~itted by Contracto( priO( to 1:he aW8!"d of Contract. or thereafter, upe . .,
request.. w'hether or not subm-Fttt!d under a continuing obligation by' the term. of the Contract Ie
do SOl is true end' correct at the tJm'3: such information i:s subm;rted c-f' m ade ."'a~lIble 10 tt-.e City:
f_ Cont.""actClf 'hatS not oonvd'ed, conspired, Of agroec1, directly 0( indirelctly, w Fth any person in regard
10 the 'terms and c:cn.:frtkms of ContractOf'·s ald, except OilS may be pefT1'iitted by the Notice lmnting
f'vrmal Bid'S;
Q. ContTactOt lias t1le p(lw-er BOO authority to enter if1ta this C<lntract "'I/lt" Crty, that the individual
axecuti'ng'\his ContTect i& dL>ty aU1hor'iz~ '\0 do 10 by .pp-oprial' fuohJIion. and' that tl"!b Contract
s~an be BXi!cuted. derrv8red and' 9111:rforrned pursuant to the power and authority conferred' upon
the per50n or p&rsons 8\..l\horized 10 bind Contrac:tCf';
~ CO"lrae'\Of 'hal not maCl& an attempt \0 Bxert. undue ir,f'lu~nc£: with 'the Pul'ch&.sing Mana~ Of
Project Manager or any other person w"o has directly contrfuuted to Oty"s decision to award 11"08
contl"aC't to Contractor;
t. The" are nQ umeso'\'ved claims Of di5.p'.Jtes be-twe~n Can'tfacto( and City whi'cn woutd (fUttena'l\v
affect eontractor"'s 2!bt1ity 10 perform under the Ccntract;
j. Con!ractOf has tumfsfled and wil furnish true and accurate 8ta'tements~ re<:crds, reports,
resolutior>6 .. ~ffcetior\S. and other ..,..ntten informatioo 95 ~ay be requested of ContJ8Ctol' b'1 Cit't
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t. Cofltractcr aM' .. nr penon .,erfor;'!;ing tabor and Si'.:rvices undc!r this Project it: dufy licensed as I
eontract:Ot w'Ft ... the Stlte or California ., required by California BUsiness &. Prof4ssionl Code
Stcthm 7028~ lIS ImanalM!'; Ind'
l Con::ntCt'Ol' 'has ful'y ex.amIrn!d lod in~ected Ille ProJect s;te end Nts full knowledse of the ;Jhvstcel
cond'"ltions of C-: ... Project sitl!.
12. A'sigotDeOI~ TIlls Contract and the performsnctl req.uired hereunder is personal to Col1tr&ctOf. ar')d' illSihai
not be aasigne-f bW COOli .... ;o;~ A" ... Mto!!lmpted" as.signment ,nan be m"n and vOid.
13. ~ AZr cfeims pertaining to I9xtr. work. add!tJonaf cllarijos, or dlJfays withtn t.'w Coovact
Time or otner dI!putes arising out of tJ'le Contract sf'la" be submitted by Coi1~or to City in writing by
ee;tif.'1td Of regi$1ered mail wTt.-J,f., ten (lot Day, after tf'le claIm arc" Of wr.:hin SuctI other time IllS mliV be
pennitted or required by taw. end' s~a be described m luffkien1 de:t;;!Jl to gi\le edequatl! notice or the
~ubGtance or the cr"irn &0 City.
14-. Awfru by Citr. DurirIg 1M tenn of thil Con!r~ arwr fOf' • period of not JeS! than tlvee f3i years .fiet t1le
expiration Of earlier t6r.tlination of this oContra..."1. City .,han h.!r\le the. right to audit ContT&c1or"s
Project·reTt!tifld .and Wor);-telated' writing. and business records. 8S sueR terms are definad In CalifQl'Tlia
Evidence Code Sections 250 and 1271 .. !!IS ertumdedJ dlJring t'le regular bustness hoLU'S of Conbactor .. or,
~ Contr.JctO:'" has no iSUch hourll~ tfuri!"lg t1'le regt..!ar business "ours of Ctty_
15. ~. AI agreemonts. ap~ntmer.ts. itppro'llaTs, lutnorrlations, claims. demands, (:nange OrIftl"5.
consents, ~l'\8tfO;'lS, notices, offers, l'eQ.1.!6St.s ana stalem~rH!1 given by eith61 party to t1nt oll1er sfla:t
'f11I irl writing end sh"rr be suff"..-::iently given &nd served upon tlle other part:!, it' (1J personaify served .. (2)
sent by 'Cnft United States mal!, postage prepaid'. {~ senl b)' ,pnvate express der.'\IeJ"Y .service. or (4:) in the
-case of • facsimile V'ltnsmission" ~ sent 10 t"'e ter.ep"hone FAX nurnbe.· set forb'" beTo ... duPing regular
business: hOtOr.s of tfle receiving party and' tonow9ci within two {2) OaVs by deTtvery of • fiord copy .of the
material ~ent by facsimi':e transmission. In &ccordltnce with (1t,. ~2) 0> i~ ab-::Jve.. Personal seriice s'ftalJ
Inc'kJde. without limitation,. servlce by deTi'Yery 0800 $ervice bV facsimile transmission...
To City: City of p.ro Alto
City CIeri<
250 Hamflt<>n Avenue
P.O. Box 10250
Palo Alto, ("A 94303
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T e> CoMractor:
City of Pal<> Me>
Oepartmerot of Pt!bljc Works -RWOCf'
250 Hamilton Ave", ...
P.O. 80. 10250
Pale> Me>, CA 94303
(41S) 329-2287
FAX: (41 SI 494-..M>ll.,.
ATTN: Project Ma~agar, Oaisy StOll<
Monterey Mechanical Co
L-J __________________ _
fAX: L-J ______________ _
ATTN: __ ~ __________________ ___
1 eo. ApP!pP!iabgo of City fyrn:!l!!:, This Contract is S4Jblecl to t1le fiscal pt'"ovlsions ol Article Ut .. S1M:tion 12 of
1he Charter :If t.'1e Oty t4 Pa10 Mo. Ar>y cf'larg19$ "ereunder 104" 1abvr .. seNTen, materials and e:q\ .. i~pme1\t
may accrue only .fte; sItCh experlditures t1aye been apprClv"d in advanclI in: writing in &Ccordant;e witf1
applica~ 't.8..n.. This "ontr~ shil" temlfnate wi1f'\Out per1S'l!.y (i:l at ~ end of arr'l fiscal vear in the I!lVel~
that f\jflds &fa not a.PPI0priated'Of' the forIowTng (is(;;aT vear~ or riO at any time within. fiscal" Vear in the
~nt mat funda .Ta o:-tly apPfop((4f.ed. 'Of • porJon of the fiscal' Vear and funds to(' !his Contrac:t ~'i! no
kmge:r available. TNs $$ction 15 shan contToi in the eva nt of • eo.,rrIcl with any othef pravisioo of thfs
Contract.
e. BalTee Disclaimer. The parti~ undam:and and agree ttI.t City does not purport to be Contrector"'.
baiTee, and Cjfy i&~ therefore, not responsible for any damage 10 the pa~onaT property of
Contr&ctOf~
11. Consent. Whenever in t!"1is Contract IN! spprov!ll or consent of • partY Is required ... SA.Jch approval
Of consent sh58 be in writfng and' shali bl5 e)C6cu'ted by • person flaving the exprBSS autl-)ortty to
grllnt sucr. approvaf or consent. -
c Contfol'flng Law, T~ parti8sagree that this Contract.shan be: governflid 21nd cQ(lstrutid by and ir.
8(:Qr;V'dance 'Wltt\ the laws 'If the Stata of Carlfocn.ia.
d. Definitions. Tne QlISfi"itlOCls and 1ertns set forth in Section 1 of the Standard Drawiiuls IItid
SpEcj:f'lCatiol'lS i1gs~ of this Contract 8(0 incorporated :herein by reference.
e. Fare. M3!&Ure. Nei.her party stlail ~ dee'fT1ec! 10 be ~ derauit C"rl atcount of an'{ de1av or rai1we
10 perform jf.s obr-gations under this Coot:'act w"J.ch dirftCtft resl.ltt'S f!um all Act of God or an act
of I superiOf go tl8fnmentitl authority.
f. Headings. The p~ragr~1'I fieadinQ.s Ira riOt _ part c)f mi, Contract and shaD ha ..... no effect upol'\
tt1e construction or interp:-etation or any part of this Contract.
s. IN:orpora-tion of Documents. All c:icoCUfTlonts COl'\stituting the COfItract documents described in
Section 3 l1erE'Qr end an documElnts whk." fI"Is,.. from time 10 time. b~ referred to in anv dufy
exeCl.lted .mendment he:'lito are by SlJ(;J:'i reference incorpol'ated in this Contrfct and s'""lell be
deemed ~o tte part ~ tJ'I;., ContrJct.
h.. tnt89"ltiol"~ This Coi'\trBlC't IfI<.I a~ IImondments 'hereto between the pat'tie" constitute tr,e. entll4
ItgreElm8n1 betwEl&n the per-Jes ~,~ the Proiect and Wort, lind U'leriJ I!!re :"10 ether prior orlli'
or "Jritten .,grumentl betwHrl tl1e par!:ies thllrt I!!ra: not j,ncorporated' in this ConttiK:t.
L Modifi.canon of Agreement. This Cofitrac1 shan not be modiTl.(lld or be blnd'ing ~n. the partie$. ..
unless soc" modification is agreed to in wrlting and signed tlv the partio!!!$.
j.. ProvIsIon. ;'rrv egreemeM. eoOWeN1nt. condition. C:ause. quali'flC!!tior;.. restrictjort. qrservation. tEtrm
Q( otl'!er st.puT3tron M'l the Cor-tract $t.aft define 0(" other"\'\jiS<l <con.trol~ u'\ab{is'h~ Of Cirnit tl1-e
performance fequired Of" perminB" Of to 'be required CIt 01 perT'nftted by either party+ AI provi:sio{ls~
wheth.-c:C!venants or conaltioM. s1'1aD be lfeemed to be botlt covenSf1ts a~ C"(H'IditJ-ot"'s,
t.. Se,verabl.1ity •• a COOJ.rt of competent Iut!scfw::.tion fI~ CC' ruTes that any p<oll\s.ion of this Corrtract
is 'tIokf Of unenforceabfe, the provi:s.:ons ol1his Contr&et net SCi affe~ed shall rem!'!n in fuJi force
enCf effecL
SU:WS en CantractOf. tn the ex.erctse of fight'! and obtigat1ons und6l' this Contract, <Cl1tracwr acts
as .n irufependent co,-,trac10f and not IS ~m agent or emproY!!l~ of Crty. Cootractor s"lal: not !>e
entitled !GI any rights and l::entifiU accord'~c! Of'" accruina 101M City CounciJ members. officers or
emplorees of City. IWd Contr<lCtOf ex;ve$Sly waives any and an cfa:ms 'to suc'" rignts and be nefits,
tn. S;)Ccessor ... ncr Assigns, The provisions ,of this Contract shell inur~ to the benefit of. and sh!!l!
apply to and bind. the successors an" assigns o-f the part.es...
rL TIme of the Es$ence. T:rne is of the 8$SI3I'\Ce. of tN'S Co~tract e.nd' elK''' of its pro",~sions. In the
ceTcuratian or time hereunder. the Ii"'-I! il\ which an Ei.1. is to !)oeI perlomled shen be computed by
exckxfl!lSii ttle first Cay and ihclud'in; tl'Ie ra~. :r the time in whicfl an act is to be pe.'"'1ormed fans
on 8 Saturday. &JndllY. or any Oay obnrved as 8 regal hOOday by City~ "hi .ime for performance
shel be extel"\~d to the fono""i~ 8>.J'Si"ness Day.
o. Venue. 1n the event that suit is bro\,lgl"lt by either party hereunder. the p.3I1:ie:s agree that will of
suc1l actiOl"l shall be vM=tad e)rclusl'<1efy in tt<e Itate courts 0( CaifJomia in tile County of Santa 08(8
in the City 0( S8~ Jose Of 1n the Unn9d Stlltn ~strict Co~lrt iOf the. Ncrtherr. District of California
in the C~ of San Jose,
p, Reco\lety of costG. The prev:imng party in 8r!V action brougf1t kl' enforce the te;ms of this Contract
0.-cns1ng out <Of \his Contract may reco."er i\.s. reasonabf-e. costs. indu-d'mg leHonab!~ attomei"s,
feel, incurred Of expended' in connection 'otf.tl\ socn ,ction eeain:s.t the noo-prevaiTIng party.
W WITNeSS WHEAfOF~ tN parties ha .... e executed this Contr3C1 Ort t'le !fate nr~ .bove stated .in Faic Alto.
Cali!omTI.
Ann1': ttrY OF PN.O ALTO. CAl!ro!\MA
~-------------------------
Mayor
CONTRACTOR: ____________ _
Nama: _________________________________ _
T"~, _________________________ __
Taltpsyer 1.0. No. ________________________ _
Rist:
Manl!lg~ Purchuing & Contract Adm1nistration
I>J>PfIO'>.fEO AS TO FORM:
STAn OF
COUNTY Of ___________ ,
CSITlACATE O!I' /AC!tlllCWLIDGMENT
tOri Code I 1189)
, .,.,,; acw......ii~ tJ:t IN Iflal f'le/shlill'tN'{ ex9t:utiia thlI &ounli ill hi"5.<NrI1t.u oII.lthoril.ct
~=ityfla;t. and 1Nt try hWha.tlthw ~.rsJ on 1tw nstJumeont h pIf$OnTsI, -:II' rt-e enI<Ty up.Jn behalf of ... ~ d'Ie peBO(I{!4 ~
oearted 'IJw~
E"'O OF $!;CT ION
"-