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TO:
AGENDA DATE.:
REQUEST
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City of Palo Alto
City Manager's Report
HONORABLE CITY COUNCIL
CITY MANAGER DEPARTMENT: PUBUC WORKS
SEPTEMBER 7,1994 CMR: 413:94
Interior Custodial Scrvk~ at Usted City Facilities· Aword of
Cont .... ct
This report rt'quests th,at Counc;1 approve and authorize the Mayor to execute a
contractm.l ~grecment with Tiger Contract &rvices, Inc. in the amount of $234,938 per
year to provide custodia) .seIY(C(S 'at listoo City facilities:.
R.ECQM..MENUAUONS
J. Approve and authorize Ihe Mayor to eX&.'1.lte the attached one year contract, with
options {or two additional rears, with Tiger Contract Serviccs, Inc. in the amount
of $2.14,9J8 for the first yeu of lbe contract for interior custodial service, at listed
City {,eilities.
1. Authorize the Ci<:}' MaIlager or her designee to negotiaw and execute one or more
change orders to clle contract ",·ith Tiger CODtract $omces, Inc., the total value of
.... hich chmge orders shall Dot ex<:eoo $35,000 for th e first year of the contract, and
exercise the OptiOIU for the ",cond and lhird years and exocute amendments for
servlC<S rebId to or ineidental to the scope of work or services, the total value of
which shalJ Dot exceed $269,938 per yeu for years two and three.
PQUCY IMP! rCAUONS
This agreement does not represent any change to existing policies.
EX£C.\JTIYF. SUMMARY
In order to funllsh custodial scmc .. 31 all of the City', facilities, a combination of in·
how" and contractual effort is utilized to maximize coverage, meet the needs of the clients
served, and provide a quality service at a competitive cost.
Bid packages were sent to 22 contractors and bids were received from eight qualified
contractors 10 provide ~ustodW services at clle following City facilities; aU libraries. park
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resttooms, Municipal Service Onter, Golf Coune, W"'e W.ter Tre.tment buildings,
Animal Services Center, B.ylands Interpretive Center, Junior Mus<pm, landfill offices,
Parking Lot 'Q', Caltur'! Center, Rinconm Pool ,how.", Centenni.1 Office,
Community and Childrm', Thealers, and floor, window, and parking lot ... rvicts.t the
Civic Center, Stu! has determined Tiger Contract S<rvices, Inc., to be the lowest
'qwlified bidder, Ref<rences provided by Tiger Contract S<rvk." Inc. indica« a high
level of qwlity service provided, Inquiries!O the SUle 1.aoor Comnilision disclosed no
violations of mte laoor lows.
FISCALIMPACI
Funds for the remainder of FY 94-95 have been appropri.ted in .he Genu.! Fund and
Waste Water Tr .. tmen( operating budget!. Funding for the babn« of tbe lerm of the
contract is contingent upon Council approval of the budget! for subsequent yem.
ENVIRONMENIAI ASSESSMENT
There is no EnvlronmenuJ A:s.:s.es,'Smem requirt'd for (bis agreement.
A'ITACUMEN'LS
I • Bid Summary
2 -Cont rae t Pages
Prepared by: f-~A~~>,-
Karen Smith, A:i9& 'acilitie}fngineer ~
Department Head Review, __ 4_RlJ ___ ,
Glenn S. Robens,..DireclOr of Public Works
City Manager App'ov.!: -::;'C!.7-:J,~~?!,-+--.,.--:~-;-:------
CMR:~1J:94
,I
CUSTODIA.L SERVr~eS BID SUMHASY
Comac=rOR
American Building Maintenance
riger Contract Services, Inc,
Acme .Building Maintenance Co.
Centennial Contract Services
Reliable Janitorial Services
Mission State Maintenance Co.
Central Maintenance Co.
Pacific Maintenance Co.
United Maintenance Co.
ONE TIME lWlS
Withdrew Bid
$10,119,00
$10,830.30
$11,221.06
$11.747.75
$15,574.<4
$16,500.60
$24,422.32
$26,0")5. '15
$234,938.00
$362,087.54
$282,464.73
$419,128,60
$440,036.11
$274,360,60
$591, 31L 7.
$428,494.7S
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~~ AGREEMENT No. _______ .' ~ ~ (''''1£ TO 8E E~n:,*O
I BY Tt-iIS AGAEEMEN)' trU.OE AND ENTERED MOON THE OA'fOF 19_ e'I'CW(t\J~
BY NfO eElWEF.H T1iE CITY OF PALO ALTO l~eREINAFTER RE:F~AA!D TO AS CITY. AND
INAMEl!I) Tiger COQtrpct SeryiCes. ID~_ (?I'h _____ _ _______ _
(ADOAESS) 3252 Kifer Road _(CIlY) Santa Chr 6 _____ (m'ti05..L_II'HCMlAU8=.l..19=Ml48
(tE~R Rt:f.!:MEO TO AS CONTRACTOR). IN CONSiOF.RATlON ~ TtretA ~UlU"'l OO\'E/iIViTS. THE PARtII::S HERETO Ao.~EO: AS FOllOWS:
• CONTRACTOR SHAU PROVlOE OR RJI'WrSlI THE fOllOWl'iG -SPEClfIEOSER\lIC~S AND.!')R WI TEAIAlS S!>tCIFI EO IN E ~1 • ___ _
AnACHEDI1E1lE10ANDINCORPOAArrOKERC~6YTffiSREF'ERE~. all labor~ material, tools, equipment, and suppUes
necessary to previde coaplete custodial services of the yftrlo~s city facilities according to
Specification ,COO?-94.
• EXHIBITS nEE FOUO'MNQ ATTACHED EXHI9rrS~~E8Y ARE IAADE P
1. Specification C002··9(!
2. Contractorrs B1d
3. Insurance Ce~tif!cate
• TER MS THE SE:R\"orCES I\IiOOR MATERw..S S:URN~O lJNOC.fl THIS A(
JJ.IO SHA!LSf COMPlE:1EOoElfS'ORE ~Umhe..LlQ"._.J..i21 __
aTe contingent IJPon Council approval.
.. COMPENSATION FOR tHE fl)U f>"E1V0f'~.A/':cr OF T~AGAW
00 ClTVSHAtLPAVCQmR.\cTOfI-~nthlYI upon receiving invoi-:e.
• PAYMENT RECORD ~Ol:?AATlJENTlJS.fR('!~~$t&cE)
CONTRACTOR
ON J2\?J_Qber-L.....l.2~
services beyond June 30. 1995
• PROJECT MANAGER ANDREPAESENTATiVEF~Clrv
NoW£ Thom KaCW&Y BY ___ ~ ___ • ____ • ___ ~ ____ ~_ _. ____ _
DEPT:J3&US Work,sIFadl1tiea 'MMj'lMmnt __
P.O. SOX 1()250
PALO ALTO, CA 9-1303
Tel"pho,~ (US) 496-6982-
Tilt.!: ___ , _________ _
$OCLl,.t SECURlrv OR I,R S, NlJM6£A ________________________ ~ _______ _
• iNVOICING Sf NO AU W'.'OlCU rOTHE CrTY, Am:PROJ1:CT M~AGER
• CITY OF PALO At TO APPROVALS: (ROUTE rORSjC3NATtJAES ACCQAD4NO 10 NUI,4Sf..M INAPPROIIAl BOXESSELO'o'fj
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FlEtAl~ OHEENC~Y
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