HomeMy WebLinkAbout0134.095;'
.. City of Palo Alto
City Manager's Report
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TO:
FROM;
AGENDA DATE;
SUBJECT;
REQUEST
HONORABlE CITY COONeR.
CITY MANAGER
Fel>ruary 13. 1995
DEPARTMENT: UTIUTIES
CMR:134:95
AJIPI'Oval of Contract Betwgen City of Palo Alto and west
Vaney Cona1ructiot'l Company, Inc. for Southgate Joint
Utility Proj.el (Electric Underground Utility District No. 35.
Water Main ReplacemMt Project • Phase V~S, and G.s
Main Replacement Project • Phase IV)
This report requests that Ccur.cil approve and authorize !he MayC){ 10 execute a
conlnlct with West Yalley Construction Company, Inc. in Ihe amount of $2,298,003.00
for !he insfa~aQon of Utitily Trench and SOOsIruclufe requited for the Southgate Jolnt
UlJlity Ptoject
RECQMMENDAIlONS
Staff recommends thai Council;
1. krtho<ize!he Mayo< 10 execute !he attac!\ed contract with VIlest Valley
Cons!ruc6on Company. Inc. in !he amount of $2,298,003.00 for !he Southga!e
Jolnt UtirJty Project
2. Authorize !he City Manager or her designee 10 negotia!e and execute one Of
more cMnge orders 10 the con:r-..ct 10 cover ad<frtional related but unforeseen
wOO< which may cleveTop oomg 1I'.e project The value of Ihese change orcIers
f'l;ill not exceed $344.700.00.
3. Authorize fle Mayor 10 execute !he al'.actl<!d Specified SupplementaJy
UncIerground UlJlity Coosfruclion Agreemenls be!ween Ihe City of Palo Mo,
Paci!ie Bel. and Cable Co-op. . ; ,
PQlIC'( IMPlICATIONS
This conlnlct does no! represent any change 10 exis~ng po!icjes.
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EXECUTIVE SUMMARY
GENERAl PROJECT DESCRIPTION
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The work 10 be peffofmed under the Southgate Joir~ 1,'UliIy Project iocI<Jdes Olslallalion
01 new gas and water mains anO services anO i'lsIanaliOn 01 substruclure for
underground"mg 01 it", eleelric, telephone anO cable television sysiems. The con'.rac!or
is fumisl1ing aN labor. Ioofs. equipmen!. matef.aTs. SIJPPfIeS. manufaclured articles,
lransporlafion anO services required. The contraclor is also performing aD res;denlja/
plllmbing modificationS required b' waler mete< relocalion. Gas meter re1oca!ions will
be performed later under a separale <XlIllraGt.
ELECTRIC
/lJ its meeting on March 21, 1994. the Cound adoS)ted Orau1Ilnce No. 4208. creating
Underll'"","ld Ulilily 0islricI No. 3S for the Southgate Project area. As in<focated in
CMR:l92:94. Ihls project .wolves building new underground eleclric. te/epllooe anO
cable tV systems n the pobI"JC right-of-way. This project will provide under!I'ound
service 10 249 par::eTs and will res.Jft in the removal 01 n Ufllily poles lOcated wiIIlin the
project area.
The steel gas mains included il the project have e><perienced above-average irlcidents
01 leaks and are difficult 10 maintain <Sue 10 their bacI< yard easemen! location.
Upgre<fmg the exis!iflg mains and services wi!h plastic pipe and relocating the mains
10 the street Wil e~minate leaks ;"the area and pro'Jide for eas"" Mure maintenance.
Changing 10 plastic ma1~s W11 reduce loads on the existing calho<flC prolectioo system,
thereby elden<fmg iIs useful Life Gas Main Replacement Project -Phase IV wiI ins!s n
approximalEl~ 14,270 ~a/ fee!: 01 new plastic gas mains within !he project area
WATER
As !he ~s waw distri>utlon sjlSlem ages, i becomes necessary 10 perio<focally
replace l1e mains. Rep1acemenl beoomes necessary when !he exisling mains show
extensive oigl'.s 0( corrosion, are subject 10 recurring breaks which. cause ad<frtiO!1aT
rnat~!enance e>pen<fllurE's. when !he materials 01 oonslrudion prove 10 be ".adequa!e
., size. or are alffic<Jlt 10 malnlain. In ve<y old wal .... systems, such as !hose idenOOed
i1 Southgate, mains need 10 be upgraded in size 10 suwIY !he flows and pressure 10
comply with <:urrenl llmerican Waler WO<1<s Standards. The proposed project will
replace approximately 7000 ~ feet fA wafer main along with wafe< service lransfers
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from back yards wf1ere ma:n!enanc:e is difflaJft 10 tI-.e City RighI of Way. Waler Main
Reptacement P!'.ase VmB conIinues an approximate 26-year replac:emenl prog<am for
f>e Cily's Weier 0istribuIi00 $y&Iem cas! iron mains.
lh'VITATlON FOR 810$
On Dealmber ~, 1994, \he City sent out invl!ation for bids lor \he SooIhgate Joir,t
Utility ProjecI 10 " conIracIors, " suppfoers, and 2 buikfong excl1anges. The Iota! bid
package <Xlf'lt>ins 112 Sase Bid and 2 Add Alternate Items, comprised of trenching,
surface resloralion and installation of various size spl'oce boxes, ."uns, waler mat'lS and
aervioes. gas mains and services, and oonduils, eacI1 with an estimated quantity 10 be
qoofed at a llIIit p!iC:e. 8ased upon Ihese estimated quanlities, !he bids received on
January 31.1995, from "qualified contractors, were evalualed and ranked as &hown
in lie attached Bid Evaluation Summary Sheet An aMltionaI 2 contrac.1oIs $8111: leiters
slafing Iley were unable 10 submit bids st !his lime. A relatively low number of bids
WlIS received on I1i& projec:t because of lie comp/'oca!ed nalUre of !he joi."1I ulmty
(X<ljea.
Slaftreccmmends lI1al .... bid of $2.296,003.00 submil1ed by west Valley eoostruction
Compal'Y, Inc. be de1ermined by Council 10 be Ihe TowesI responsible bid and flat !he
c:ontract be awarded 10 West Vaney Conslruc!ion Company, Inc.
8ased on !he low bid. lie esIimafed oost& for !he City (Efec!ric, Wale< & Gas), Pacilie
Bel. and (.able Co-op are sllaM\ belaw.
Utifity Estimated Cost
EIecIric $641,658.00
Water $550,411.00
Gas $407,531.00
Pacilie Bea $390,721.00
Cable Co-op $307,882.00
JOlNT AGREEMENT
To lake advantage of !he economics of joint \Jse of trencIles, !he City, Pacilie BeD a."ld
Cable Co-op executed an Ameo<!ed Masler Agreement ~ 1990 (originatly a master
agreemenl be!ween CiIy and p"".Jfic BeD was executed ~ 1975 and amended in 1988) for
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participation in joint underground cons1ruction projects.
This Amended Master Agreement, however, imils !he expenditures 10 $25,000 per project
Whenever Ile amount involved in a project exceeds the $25,000 ifnil, a Specific
Supplementary Agreement is req<Jired. The SUpplementary Agreement references Ile
Amended Masler Agreement lor gene<allerms and conditions, and req<Jires the use of the
exact eon!racIor (j'JOled unit prices 10 determine the <>OSts sI1ared between !he utilities
whe" \he W()(\( is contrac:ed. AccordIngly, \he CiIy. who Wll admlnlster !he conIrad lor
IIIis project, WI'I invoice Pacific Sel and Cable Co-op on !he basis of prices quoted and
\he terms agreed upon in Ex!1ibil • A'. Staff recommends 8PP<OVa/ of Ihe Specific
Supp/eman!aIy Agreement for Underground District , 35.
fiSCAL IMPA!a
Funds lor this project are lnckJded in the fY 1994-95 Capital L-nprovemenl Program
budgets lor EIecIric, Water and Gas.
ENVIRONMENTAL ASSESSMENT
This project was considerad categorically exempt as port of the Counci aPPfoval of the
1992-1997 CIP. and no further environmental review is necessary.
AUACHMENTS
Exhibit • A": ConbacI
Exhibit "8": SkI SummSIY
Exhibit "C": District Map
Ex!1ibb "D": Specific SUppTemen!ary Agreement
PREPARED BY: Charles Borg, Greg Scoby, Pa!ricl< Yalalh. Roland Ekstrand, and
O<P"'''''m "",,::7;§{W .
E J. MRl
0itecI of Utirrlies
CITY MANAGER N>PRCNAJ.:; ~ :::;s:g:
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BID EVALUATION SUMMARY SHEET
SOUTIIGA1E JOINf UTILITY PROJECf
... S YULJIT $2.299.003.00
~.:n~u $2 ,595,698.00
.~I. a.e rI"I~. $2,938,156.00
nD'EAGaOUI'D COUftU<:l'IO • $4,394,787.00
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$3,345,OOO.00J
FORMAL CONTRACT IS.l.MPlE) SECTION 00500
CONTRACT
Tnis COI':trlet. dst.ed ~ 'is e."'\tftred. into by and. betw~eo the City 0' Palo Alto •• mI.Inicipel
ct:WpOr'ation of 1he State of ~I ,City-) ~ end' .-!bsL.. • 1M ,rContractor"~ whose: h)(Pi1yer Ident:f~ation
_Is~.
For and n cOnsideration of the forso~inlil covenants. termll and' conditions, City and Contractor {"the: .P5rties".
aQO'le:
,. !..tIm. Th;s Contr'Kt sPleli commence on. and be binding on tf1e parties Dn. the Otte of &ecuti.on ~ this
Contract. lind :!hell expire on the date of rec(l;;,dation of tt.e Notk.e of Subst&ntia1 Compjetion. 0('. if no SUi:'"
t'lotiel ~ AtqJirecl to be filed"" on 1t1e date that fjl".eJ Jlayment is made ... .ereurtde. subject to the earfier
termination of thfs Cantract.
2. r~ne[aI $rpM pf f£Qiect ,ad W Pds Contractor Sha'!l furnish lahor. sel'\licn. mater731s and e-q.uipment in
co:nnKtion with tf1.t constnJ:Ction of the Project and ecmpJet!! the Work k1 accordance with the covenants.
tetTns ~ ~ of 1t\14 s Contract t~ 1he satisfection of City. The P~oject end Work is generarty c:fe.s.cn"'bea
as follows::
TItfe: Stl! rtboete Jgjnt 1,.h:Urty P'piert NO -'ll 151/33320136755
BoISe S"1d: • tbd
Add Altemates Gf anyl:' 1M
Grand ToUlil Bid " tbd
3. ,"*a:ct Pon'meats-lhrs Contract sha.!I consist of \I1e documents Se1 foM bek~w. wh';ch srlll OM file WOI1t:'I Cle
City Cleft _ncr are heteir; h:cfpo.-ated by refarence.. fOl' the PlJrposes of construing, ittterp.retiog and resoTvTng
"onsiste~!: be~een "!he pro"';$ions (If ~s CClntrJlc\, these 60cumeru and the pfovisions.1hereof aTe tel
forth in tJ-.e foR~wing descending ord'ec of prec edence.
a. This Contract.
'b. Nct1e.1rM1ino formal BIOs.
e. ProTect Specificalior.s..
d. Drawing$..
... Change Orders.
L ~d.
D. Suppfementary Conditions.
1\. General' ClJfld'rtions.
t. Standard DraVllings-.and Spe6TICatTons 1199.2).
i-C~fieate of Insufance. .. Perfo:marlce Band. lOlibor Sa. Materials {?~ymentl Bond.
'k. Affirma\S'vl!! Action Guid.rLnes and C(lmpllan.ce Flepo:-t..
t. ()tJ1er ~. or yart. thereof, r'IOt £xplessty incotporated in the Contract S~cificaticns or me
Sunaard' Dfawings and Specfficatior.s f1992j,
J'I'J.. Ar'lV' other document not expressfy mentiOl1lii1d he rein whk:h ts issued by Citv or entered' into by the
parties..
CITY ofPALO&TO: \JtJ1itIes Formal Contract (w/HAZMATj (12.194J SEelIG"" 00500-1 of 8
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FORMAJ. CONTRACT {SAMl'lE! SECTION 00500
4._ CqmoeOytion. :n eot'lsjder~tjon or ContractOf~' perfDn'Tlal'lC1 of its ob1!gatioN t.er9(,.iilder. Cjty shaD pay to
~ the imoont set forth r. Contractor"s &d ., accOtdane. with the provisions of this Conll'lct and' upcH\
the receiPt of writtltr.ln'-""oices and' an neca::oiary supporting documentation-wi:hjr-the lim" set fOf1.h in the
Contract Spec:ifica11oru and' the Standard tkawinQs and' Specif"JCations ".9 92:). or. if no time 15 statoed ..... ''1thii1
thirty j30i Days of me cr,te of 'l'ece"ipt of CQn:r.ct()("~. imloices.
5. bI.D.IJa. On or befOf'I %he Oata or Exeevtion. ContraC1Cf shall obtain and maintain the porfCies of insurilnCe
coyerage described' in 1ht Netic. Itwitlng Formal Bids or. terms and conditioO$ arod in lmoUrlts 82 may be
requirlJd by Che Risk M.naper. City wi ~ be. oblig.ted" 10 tab OY't Wtsurance en Contractor·s pen.onal'
~ or 1he pet'$OI"IiI.PfOPettY of .. .,y pergorl pe:tforrning tabor Of 5el'\Iic.es or supplylJ'lg materiafs Of equipment
under th! Project. ContractOf sfutll fumisr, City "widl h certJ'"ficates or ilts:.Kar.ce .. 'rid with original'
Bnd'or.semonts affecting coye,..~ req.Jired und'er this Contract on Of bero~e the Date cf Execution. The
~tes W .~ for each Insurance 'porter wi! be signed by • person who ls ;uthorized b'r that
inI::ufer 10 bind' coverage in iq-~~ Proof of insurance shall be r7\a41ed to the Pr.:lj~ct Mal1apar to the address
;Nt forth in Section 15 of this Contract.
S. IodiImnfficatiQQ. ContraetDr' a~r~s to protect., creferd, indemnify and ho:d City, ru C~t)i Councill':1embers,
officers, and' empioyees hafTT'Jess (rom and agei."st Bn~.and all c1alms, demarld"s, liabilities. losses, dama~s,
costs. expenses ... 'liens, per..al:tie.s. su;ts. or ]v.fgmenta:. Ifi:sTng 'in whole or in part. cfotect1y or i!lCfl1eetl'y, It anW
tilne tram Iny iijury to Of creiith or pen;ons Of' dama:;le to property IS iI rti!$U1't ()f the ..... illfuJ Dr negfl\jen! .ct Of
emission of COl"!tractot .. or whicfl reS1,l~ from Contraetcfs noncompliance w"tth any Llw fe:s:,pecting 1he
c~ IJse, OOCUpa'tiOfl or safe-ty of the PTojeet site. Of any part thereor, or ...-NeA arises froon COl\ttactor~1
fdure '10 do anytting rtqJirecf Ut'der 1his Contract Of for doir.r: anything whicll Contractor is required net to do
urd811his ContrKt,. or which .ri!tes from conduct for w'hiell .any Law imposes st.-ict liability on Cornl'"ac::to-r Y,
1he performance of Of failure to perform 1hD te:ms I nd' c:oocntions of this Contract.. except .$ may arise from
1he sole w!DftJ' 01 negligeru: K1 011 omission of Cit'\I or Iny of 'its C~1 Council' members. officers, or empToY"es.
1l'is incfemrification shd extend to any .nd all daims, demands. or liens mad'e Cif' filed I:y reason of any --..oik
J)elfarmed by C~ under this Contract. at any ume dlJring the term of 1his (:ontract.: or arising there .. fter~
ContrlctOf' funher II!xpressFy agre8-$ to protect. indemnify, hold harmless and' defend C~ty~ its City C-ounc:i11
merTbeta. officll'3 and emPoyees frGm and against anr ard all' claims, cJemands. Sabinties, 1c:ises. dameges,
.costs. expenses, ions. pe~lties. suits~ Of judgments CHY may 1ncur. arising in whore Of In part in Contu:coon
with Of' .1$ .. r!:!sutt of CantritCtl)(·. acts or omissions under 1J1is Contract., undet" Cle Comprehensivl
fm,IuOh.*,tat Response, Compen5a'tiOl'l.ar.d' Uabffity Act {42lLS.C., U9601·75. 8$ .amended); the Resource
Conservation and Recovery Act 142 1.I.5.C ... 115901-82, as .mended]; the CafJ)er.tet.f7~sley~TaMer Haurdous
Sottst!Ince Account Act;-t.6.alth & Saf. Code, I t25300-25395, as ameild'ed1 the Hazardous Waste Control Act
OieaJth 6. Sat. Code~ I i 25l00-~2S0. 24,. 1$ Imenc1edl;. \he Safe Drinking Water and Toxies !!:nfo rc ament Act
~ 6. Saf. Code.. 1125249.5-252-49.' 3, ;s amended); the Undergfound Storage of Ha.zardbus StJbstances
Act fieaIt:h a. Saf. Coda, 1125280-99.6, as amendedl; the Hazardous Substance Account Act ~allfl &. 5af.
Ccw:Je. I i25JOO..95, as amended}; the Toxic Substances Control Act 115 U,S,C'4 112601~71, as amended\;
Of' uod'tir iI11y Dtl'ler foe&!', state Of' federaT ordinance 0( statute, or at common raw.
7. Anrmctipn gf Bi:ils Contractor agrees to vofuntariJ .... assume anv and' an risk of loss, damage .. or Injury I., the
property of ContraetOf Whfch may .occur in. 0"" CK' abe><Jt the Prolect site at an~ time and in ai1V rMnner~
excepting such loss, injur;. tlt'damage as may be caused by lh~ .soic ltI;iilf1.J? C)( ne~lIijeni a<:t or omission of City
Of.any of its City Council memtlers~ Dff'lCe~s. or emproyee.s.
C!TY 01 PAlO AlTO: Ublitie.s FOI':na1 Contract [w!HAZM..A.Tl {121S4j srcnON oo50Q..2 of 8
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FORMAL cor.rrRACT (SM'J'lE! SECTION 00500
.. ~.. The .&CX:l!lptance (If any payment 01 performance. or any part thereor. s"..all not operate as a waiver
by City of its rights undu thls Contract. A. waiver by City of .ny bt"e.c:I'I of ant part Ot ~ro\lis;on of tNs
Contract by CGnttac:tOf $ha~ I"\Qt openil!:e loS i WaN'" Of continuing ""lWei of anr subsequent breach of the
SlIme Of' al'iy other provision., nor sha.1! any euS10m 01" practice which MillY .riu ~t"" e~" the parties i'1 'Iha
~ of lOY part Ct Qr-ol.'istol"l of t1'lis Conb.act. ~ construed' to waive or to lessen the riQht '"'t City tQ
irolisl. upon .,. perl"~e of COl'~ in strict ':Ompfl3nCl!! Mtf, Si'\e covenants. U!'l'Tl.$ .ncr col'lditioos of ltis
eo".,....
9. Cprmrjeogt Mtb J IIWS-c;.~ shall e~ with .ULlws now r. lJoree Of Vil'lie.h rnilJl he.r&atter be in f~fC'
~ 10 .,.. Praiect a!"lO Wed; an41his Contract.. with the reQl.,Jirement; of any tot1d Of fire undervv rrters or
othef IItnilar body I"IOW or-hereafter c;or.stitutecf, 'WIIith any disere1lor.ary iclnse Of permj:t l$soed' p..lrSUllllt to any
l.8w of any ,pJ!:Iic:, ~ency 01 official as we'D IS with any provision of .I! rec<H'ded d'oc:u!TIents affecting the
~ Ste. ilmfw as any m ~~ by reason tJf 1N v_ Of occupancy of IN: Project sit!!. ar.d wit." all Laws
peItI!!ning 10 nond'iscrfmina6ci1 104 affirmative ac:tion in Il!IpTc.ymen; Ind hanrao.."s matenal.,:.
10. &cocrs.-/t.$ I eoncfrtion precedent: to City •• obri~a • .ion. Ie pay compensation to ContriilC:IOt'. lind on or before 11-.e
Dltl of becutSQ,n" ConUllctCf" shall furnISh t<l the Projec! M.na~et the Bornfs u r~quTred unciet the Notice
Inviting Formal B;ds.
11. Bem""M n'm .00 Warr.nrig. In the supp7y of any mate6aTs .. ~ equfpment a:rd the tendering "f fabor ar.d
set"litetS during the course Ind scope of t."e P,cjecl.&nd Wgrk.,. COr'\traCtof" re-presents oInd' warrants:
II. A..'lV materials Ird' e~nt wtUch :st'.aI! be used during tf'w-C:OUfM and scope of tI"e Piolecl .and W<lr\.
;hal be ""sted in C(:r.tri7Ctot;
'b. Arty lNIteriaIs and' eQuipr'l'lf!fC vv'tii:tl wI be used clJrlng It,e cO\J~se and' scope of the Ptolect and Wort
.shaI be ~ntable and 6t UI be used for 1he pa.;1kuTat puTptl se for rwhlch the materials 3re required;
c. Any Ia'bof-,rod set\licH ~;,d'erOO' and materials .Inc! rlquTprr-er.f use!:! or empfoyed during the course and
scope of the Project and Wen shaG be free of defec:ts in wo..tunanship for .. period' of one t' j rear af\.er
the recordation of the Notice cf Substantial Completi~n. 0< .. if no suc:h nQtic~ is required" to be filed~
on \he date 1h81. iinal paymenl1s made bereunder.-
;.r. .t.nV manuhct'.Jrer"1 "NatTanty obtained by Contractor shalT be ot.tai(ied or sha'R be deemed obtained'
by Con:ractof Jot at"d in bellalf of Cjty.
8. /4r.y Wormation !lJbrnitted by Contractor ~riOf to t1"1e award' of Cor.traet. Of O1e:eafier, tJPon request.
whe1tler or not submitted under a cr.ntina..;ing obfigatiOn b)/ tf'Ie te,iT\S of the Contract to do so. is true
ancf carr.ct Bt ttll! tjme such inrO! malicn is !Ubmitled or mad'e available to ~e C"1't.,;
f. Contr/lctOi h.u no( cot!\Jded, conspifed. Of" 8\lreed', directfy or indirectTy. wit'h any perSOll i., regard t.o
..,. terms .nd co'llf.'tfor'.$ of ContractOl"s Bid~ except as may be permitted' by th2 Notice Inywng Fonnal
std's;;
SiI. Contractor "as !he peWeI'" and itUthority to enlflr into this Contr&ct with City. "~t u,e indivicfuat
execU".Jng It-.is Contract rs d'uty auLr,or:ted to do ~ by appropriate resoTution.. and that this ContfiiCt
$hal ~ executed. delivered arid P6nQ~ pUfS\J'ant to \he power erad aut. ... o:Oty confened upon the
person Of" persv~s authorized: to bi"nd' Contractor;
CITY of PAlO ALTO: Ulili1ies For.-r.aI Contract rwW.zM\T) 1l21S4J SE CTION 00500-3 o! a
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fORMAL COIIITR4CT !SAMPLEl SECTION 00500
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ConttIctor'hh rd made an ItWnPt tQ ex$ft 'Uf\d'ue il\f'JI.Jence with the PL,;r;;::hilsing MaNQef" or Pr.:lIec-1
tAaraoer or "'1Y D1het person wh~ haJi directJy contribJt.e4 to City', d(l'clsion to aware! the C on;r.c1-l0
Cc~ -
l nw.. .. , 00 urv$SOl>.oed' etllill". or disp.."t.eS 'befMIeen Con:tac1Of"nd City which wou14 msterlanv affect
Con:rtctor" •• biI~tr ~ perform ,,,mder the CcntrKt
j. CanIrtctor 'hes Urist'1e6 Ind w;l furnish we Ir-od lecurat, statemonts, r'cord's~ reports. re$Olutions.
certffications. and o1hcr written information u may be reQUested o' Contractor bV cay from ti me to
1imt dur.ng ". 'tJmn Df !hi, Contract;
Ik. Cont'aetOt end In-I person perfooming labor Ind service sender tN!: P~Qject is dult 5cense4 as I
connetti' "ffi1tl '\he Stat. ~ Ca.1ifomia a.s req..rir~ b)l Ca.fnoma Business .. Ptofeuioos Code Section
702~~I.mend~;.~
L CorrtraetOf ...... fully e::.cami'ned' ,nd inspected tl'1e Prolect site and ha 5 iuD blcwT~e of the .,hvskilf
eoncfrtSons or t!\C PJoi.ct site. .
12. Avi!'l'!!W!"lt Ttis ContraCt w the performance required f".lIreundet'is personal" to Contr.lctor. and iz: wlf net
&e .ssigned by Contractot. N1'1lJttempt~ nsignment shari be nun and' ,",0';(1'.. -
13. najrn, of f:qatractpr. AI cl,l1Tll pt:rtaining to extra .... orlt. ,dditionaT cha) ges. Of" de!.,.,,¥ within the Con.t1act
Tune or O'CIer di$p.lte$ &risino out of 1he Contract SNI! be: submitted by ContTactof to City in wTiting by
cl:tifiedi Of" ~S1..,.e4 mail' W'irthtl ten t1-a. o.y. ah:er 'lhcI claim Irose Of' __ irthi"n Sl.)C:n o(hel time as may be
pIQ1'1itted' of required' by Iaw~ and shag be described in .sufficient detltJ to give IdeQUClte notice of t1-.e substaonc:e
of iIle cla;" .. City_
'14.. !,ttGt, by C::rty. Co.Bing the-term. of this CQntra-..~ and for • period of not tess than then t~ years dtet 1he.
cxpiratian or earflef' IerrrWultfo!'i of 1tu's Contract. City shall ha ..... tf'te r'-.ght to audit Contractol'". ProIect-reTated
and Wodl-retated writings:.and W$I"II!S$ ree<lros.. ;;'$ such terms Ire ~1"MlId in Carrfomia E .. -idence Code Sec:ticns
2SO Ind .27) •• :11 amencfed'. during 'ltle-n~'QlJr&r busir.ess-hour.s pf ContraC'tOt. or~ if ContractPI' has 1"0 such
hours. dvrinQ :he reguTar busjne:u hours ot City.
15. ~ AI &~ ~ aPP-O"Jal$,. au1horitat10ns. claims, demand's, Cha rlge (kd'ers. ~onsents.
&tsignatJor'rS. no6c:q. offers, reque$tf a.."'d ~ements given by .,ither ",uly to the. ether sllall be in writing an.d
shaI be .auffidentf.,. sjven an1 served' ~ h other party f (lj pe"$C(lalTy .sef\/e<!, ~2) sent by the United St;)tes
mM. postage ~~ ~ 5le!'It ty plvate express d'errverv service. Of (4) in the case of. facsirrule lTansmis.sion,.
W sent ~ 1he telephone fAX f'VJmbef set rol1h belo>u durin.g regular bu siness hO\JfS of the neceivi"ng party aocr
'"Ifowed w1(hin toN(I t2) Days by ae1ivel')' of :II hard copy of the material !enl by hcsimihl tr .. nsmiss'ion. in
-=confBl"a' w'htl11 L (.2) (}t (31 .bove. Personal servi(:e shan im::Tu~I ..... ithcvt 5nVtat1on, service by delivery and
service by fac:3imiie nl"lSmlssiQI'L.
To City. Cily of Palo M<>
City Cieri<
250 Hamillon Averoe
P_O_ Sox 10250
Palo Alto, CA 94303
SECTION 00500-4 of 8
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FOR.-.t4l CONTRACT (SAMPlE) SECTION 00500
Copy \0: City 01 Paro A.~"
Departrnri or UTilITIES
250 HaMlltO<l Avenue
P.O. Sox 10250
Paro AIIo, CA 94303
(41S} 329-f 329·2564 Chuck 80<\1, Wale.-Project Manager
(4151 329-'329·2379, Greg Scoby, Ga s Project Manager
(415) 329-1329 ·2116 , Pa1ric:l< Valath, EIeeIriC Project Manager
To Conlractor:
f~ !4151329-~.
ATTN: Project Manager
1M
L-l ______ _
F~L..} ______ _
ATTN: ________ _
16. ~ slCly Fy,nci&. This Contract is subjed f!) the c:scar prov!sicns \:If Arocle III. Sadon ~ 2 of (he Ct1al1ef
Dffle cq afPakl Nta. A'?J cMr'ges ~reLmder 1i:rlabor, ser.nces. maieriafs and equipment may accrue only after
sud! expeMibJres tave bHn approved;' iilcWarlCf";' wr1tln, in ii!lctcrd'ance 'iY1n1 appflca-ble laws. This Contract
sh&Ile1mInat. ~ penal1)' (i) at dle trld' or .an,. &scar year in Ihe e"vent that funds are not approprlated fOf 1!1e
toIkl. N iscatyu.r.1Q( til at any im.., 'Niihfn • ~ year 1r1 the event that funds are cnr,. appropriated wa ptlr'5on
ot~ fSsca! ~ and funds far f'lis Ccmtract: ire no Icnger svailebTe. This S~n 1-6 shall eantro1 in ,",e event of
, confiicf wflh any other p;oviskm of1hi$ Contract. --
'11 ~ M§cenaneqUi.
~IL Bailee Disclaimer. The pa~ u ... de~land and' agree that City does not purport 10 be COntracto .... s btlnee,
and Cit)' is,'ihere'for&. not les.por.sible fa( 'afIY dam.age 10 1he pen.cn~ p;-opett1 ~ Contra.ctor.
b. Consent. Wheneo.ler W'\ fl1.is Contract It\e approval or consent of a partv is required .. SiX.'1I approlo'aT Of
consent shaS be;' WTiling ana shaD be executed by I person ha-klg tile express auUlomy 10 grallf.sudt
.Wovar Of consent -
crrv of PALO AlTO: Utirrtie:; Formal COl'1tra~ (w/H.AZMAT) jl219¢} SECTION OO!)oo'!5 of I
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FORMAl CONTRACT (SAMPlEI SEcnON 00500
00
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¢orllroiti1'lg lIw. The parGes agree I\at: 1M Contrad shall be governed a:ld' c:.nstrued' by and i1
.""ordsnco wilh t:. Laws 01 1M Slate 2' C,1lJorn1'o
Oefrlll)ons. The da'firJ!$ons and \aTlT'l$ sm forth -r. Section 1 of the S,.ndard Ori.winQ5 and specikaoon5
(1992) Q('ifiir; Cc:mtnlct ar .. nco.rporated h~etn ty rerere~.
FQ(';8 ~re. NeItler pa!tt s7u1I be deemed Ie 'be in dttfilul on &ee04Jm 0( a rly dl!lay Of ran urI' tc peffcrm
Its obrlgdons. ur.der INS Contract whkYt di.r&ctty resLJ~ from a n Ad of God' Of an ita of I superfor
gcwemmental' .~.
J-Jeacfings. The paragfa,ph beadings ere no( I par! or this C<.r.IT:?d ;md 611a" ha .... e no erred upon Ile
cC>l1Sfr\d(m or inTo<pfofaliafl 0( 0.". p8~ 0( 1M Cenl1act
Inccrpora&;a of Documents. M doc&nnenfs ~nStihJ&lg Ih. Centrad: documents 4esaJbed l1 Secti.oo 3
het'eot and an documents wtJ$. may, from lime Ie 1me, be referred. lc 'In any d'u?y el~ amendment
hereto are~:sudI reference 'J'tcorporatad in t'Iis. Con~ and shan be deem9d to be part or Ihis Conl!ad..
WegraIoJ1. This Con1rad and a"y amendments hefW) bet~n Ile;arfies constitlru! '118 enfire Igreemenf
between thl parties. ccr.ce-!1'ing the PJoJed. aod War\.. aN! there-are no cil'ler pOOr oral 'Or wntten
agrHnllMlIS between I'!e parties that are not incorporaled! &'Ilhis Contract.
UocIi:a6on d,lgreement This Conffad sl".al rlOt be modified or be binr.fing upcn !he J:laroes~ unless 'SlJCb
modH'icatiOn is agreed 10 in -..1iting and $igr:ed bV!he parties..
PrcMsion. hrt agreamenl" covenant. conc!ilion,. clause, Q.ua1iflcaoon.. restriction. reseMllicn. term or o&ler
sIpu1aISon il h Coo1ra<:f $ll611 i!fer!ne Of oI;e~ tontror. estabrl'5h., or imit Ihe perfarmarx:e required' Q(
,perrnCed or" be requi'ed of or pemilted by efther party. AI! ~ns, wfiether t:l'Ienanfs or concflticu.
Mall be d'eemed to be-both eavlt!iants ancJ eond'"~ns.
ResclUIon. Contrac:lof snail 'Subm"t 'IMth b ad I copy of ant corporale or part:ni!"~Jp resolution oi other
wrftinS, 'W'otIicJI .LJli.Qrizes any alfector .. officer or other employee 0( part'lcr to a<:t rO!' ~ in behalf of
Ccntradof orwhicl!i authoriz:e$ Coilnctor1o emeri'lto '!his Contract
$wen!.bIIly ..... CO\.IIt Q( oorrlpet.entjufisd"iC60;' tnd's or N\e$ t\ot any pro'l"isTar! of IJ';is Contrad is Y'*I or
!'me.'forcea~le~ the ~n~ of !his Centrad no1 so affec'.ed &'""la:!l remain In ful force and errect.
SlabJs 0( CentradOf'. t'lIhE exercise of rights and obr.galions under this Contr..ct, Contractor ads as an
ildepel'ld"eflt eonlraclot' and not as an agent Of em~e of City. Contra~ '5hali not be entitled to iny
righfs. and benetRs accorded' or ac.::llling to !he City C<luncil' mem'bel'$. offICers or emplOYE:!$: of City, and
Contractor eltpl'es:sfr waiVe$ any and' all eTa!ms. 10 sue" rig hls a nd benEfits..
SuccessorS and Assigns. The ,proVisions oftlis Co;ltract sflaD i'lure to Ihe benefit: or. and' shall' apply to anc:J
bind. the successors and' assigns of Ihe pal1ies.
Trne cf1"te Essence:. T.rneis ot'tle e--~cnc~ of1t1Ts. Contract and e3c"n of Its pro'lisklns. 1n the c:alcuialicn
offmellere'Jnder, fle i.'llS in Whk;tl an ad is to be performe~ sllan be computed by excluding the first DB)'
aM' i'K:luding 1M last I' the Ime in whic'" an ad. s \0 b~ pertormed fBI's 00 a Sa.t~rda'1, Sun($:~Jt, 01' .ny
Oat !)bselVGd as I fegai flofida~ by City, tt,e fme fo( perf.ormance snan be exfen~ed to the folTowmg
BU'Sineu Oay. ~
OTt of PAlO AJ.. TO': 'JtiTities fcr.rr.al Ccnuect [wrHAZMATj 11 :2:/941 SECTiON 00500-6 of e
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fORMAl CONTRACT (SAMPLE! SECTKlN OOSOO
,. Venue. In tie ewrtflat sui: Is brougllf: by eilher pa,1y luu'GuOOer. 'fl_ perties agree tlst l1fai Qr $udt .cticn.
'Sl'oal be"'I8$le4 ~e.'lyin a,e stat! court!. 'Of Ca[ifom~ b tl.e COlJnty of Santa Clara. in It:e City cf Sa"
Jose or in 1he United States Distncl Cou.1.!of !he Nor1tlem Ot:sttid or C aIifomia in Ole City 0' San Jose.
q, RBoovery or.-. The ~ong l>O!\' r. .ny ado' btoughl '" .n:Oro<> 1110 lenm or INs C¢olract 0( arising
out of !his Contria may recaVef Is f&iJSCnab!e costs. tlclud"ang reasona'bTe attornEys fees, incurred or
expended in COtlnemn wfth such action against !he nOn-p(evli1ing pa,'t)',
IN 1h1TNESS WHEREOF, tle parties have executed 9>ls Contract on e"Ie dale r.rst sbove
,,!at9d in Falo Mo, ear<fomla
.... TTEST: CITY OF P'-LO ~ TO, CALifORNIA
By.--------~------------Mayor
CONTRACTOR _______________ __
By.--------------------City Manager Name: ____________________ _
Oireclor of Utilities TrtJe' ____________ _
Taxpayer 1.0. No. __________ _
. Oirector of finance
~~M~oo .
Manager, Purchasing & Contract Mm,nislration
N'PR~O I>S TO FORM:
Senior Assistant City AtIomey
C!TY of P.ALO ALrO: Utmties Formal Contfilct rw~MATI /l2/94j
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SECT!ON 00500· J of B
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FORMAL CONTRACT (SAMPlE)
CERTIFICATE OF ACKNOWlEDGMENT
(eM ~e t 1189)
.STATE OF _________ ~1
COUNTY OF I
seCTION 00500
On· ~ before me" " a
rlOtaly public in and for said County, personany appearec!
• personally kno''Yn to <M lOr proved to me on the basis of :-sa::tJ:;-'s-'f;::a:-cl::o;y--:e::-'vIde=:-:nc~e;-1 7to:-::b-:e-t/l:; e person!s) whose r.amers' isfar. subscribed to the within insu.unent. ________________________________________ . ____________________ _
"----:-:-::-::""'-=-':-;"-''-="7"-=-:=C'-;--' a r>d ackno wTec!gecl to me that hefsheft1ley
execut&d the same in his!her!their authori.zed capacityf.>es}. ar>d that by t.islher!thelr signatu<ers}
0<\ the Tru;trumer.t tM person{s}, 0( the entity upon behalf 01 which the person(.} sCled.
exeClfled the i<1strume n.t.
....,mess my lIar>d ar>d offlCia! seal.
END Of SEC71QN
CfIY of PAtO AlTO: Utilities Forma! Conl1act twlhAZMAT) l12.iS4! SECTION 00500-8 of 8
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S(XfTHGATE
CITY OF PALO ALTO
CALIFOP-NIA
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8Y!CIFIC ~OR3EKE¥7 FOR JOI¥7 PARTICIPATIOM
IMS!ALLA7IOR OF UWDEROROOND FACILITIES SYSTEX
mmZMB01IlIJl) IInLXn DlS'nXC'l SO. l5
UIS AGUED1I'I, ,.ad" and entered into this __ day
of , 1994, by and &$Onq PACIFIC EELL, a California
corporation, bereinafter called ·OCXFAKY,· CABLB COXKVHICA~IOM8
OCOPlIRA7IVII or PALO ALTO, IIIC, .. C4Hfornla Corporation,
hereinafter referred to as ·C~LE ooov-&nd the CI~Y o. ~ALO
.aLTO, a municipal corporat.ion hereinafter called "CITY·:
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WDUAS, CITY, CABLE COO~ and COllP»rY on septemb.n" 24. 1990
entered into an aqreament (Contract ~o. ~~-72)} entitled ~~NDED
HASTER AGREEKEM7 PO. IXS~ALLA7IO. 0' IIXCERGROUh~ PACILITIBS
SYSTEKS BI AXD &KOBQ ~ CITY or PALO ALTO, PACIFIC BELL AND
CABLlI OCO' (LESS ~ $35,000.00)-which aqreement provided 'or
joint participation in the installation of underqround facilities
systems, -subject to CITr's C~~il approval where CI7y t 8 sha~~ ct
cost will exceed Tventy·rive ThoUsand Dollars {$25,OOO); and
1IUlt.EA8, it Is nece5sary tor el'!'!' t:o open trencbes in the
area of the Ci~y of Palo ~to in ~~ectlon witb utility District
No. )5 -Project-authori~ed by City of Palo Alto ordinance No.
4208 adopted April 4. 1994, and
WBERBAS 1 C~TY will act as ~he Trencblnq Aqent ur~er the
master agreement and CAB~ COOP and OOKPAKY desire to have
ir~talled in tbe open trencbes certain of their own underqround
facilities the share of Whicb installation costs will e~ceed .
Twenty-Five Thousand Dollars ($2~,0¢0)J
50., TKEREFOIZ. the parties hereto agree as tollows~
6ECTXQH \. Cl~ agrees to act as Trenching Agent to install,
or have installed, certain ~nderqround facilities to be used
exclusively or sbar-=:d by and among: CI.TY .. CASU COOP and COHPlalIY
in connection with the Project. The extent And location of sucb
facilities Shall be agreed upon by the authorized representatives
of the parties hereto prior t.o such installation. COXPANY and
CABLB COOP each agree to reimburse CI~T for the respective qpsts
of sucb installation in accordance with the terms set fortb in
Exhibit -A-(Terms of Agree~ent) and ExhibIt -S-(Bidaer's
Proposal)~ Southgate Conversion Project, Utility rrer~h and
Substructure (V.V.O. No. lS} attached bereto ~~ by this
reference incorporateo herein.
SECTION 2. ThIs is a separate agreement approved by CITY.S
council as contemplated by Section 2ee) of contract No. MO 123 1
and the terms and conditions of Contract No. HD 723 entitled,
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UAOIIDl!:l) IOSTEll AOU I!XEli7 FOil I)lS'lALLAflO. 0' ClfilI':RGROllNII
'ACJLl~IB8 SYSTZX8 sr AND AMOIIO TaB CITT 07 7ALO ALTO. PACl'IC
BILL AND CABLB COOP (LESS THAK fZS.DOD.o~),. dated September 24,
1990, amonq OU''l, CABLB COOp and COllPlllIY lncludi"'l any future
amendments theretc 6 ar. hereby incorporated by reference into
. this .aqreelZlent.. A. copy of Contra.ct No~ M.O .,2) is attachel5: :heret.o
a .. Exhibit ·c·.
I. W2~SS WBSRZOF, the parties have caused this agreeme~t
to be executed the day and year first above written.
Aft3S'l" Cin OJ' PALO ALTO
city Clerk x.yor
Al'ftOVBI) AS 1'0 FORlI,
8Z, Aa.i.tan~ City A~~orn&J
.t.PP1IOVIiD,
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lI)"a 1"},.. ... lrP"-E-y E. .A 'V.;?FF~ .--"
'II'l'LE: ~~,";":=~ft '" ~,......l'h::~""'</Lw
Director of FiAance
Director of Utilit1ao
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V'!ILIn !'l<ENCI[ AND SlIllSTRIlC'l'!1U
TEItXS OF AGAEEXBN'l'
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A." CONS'l"ROC'l'IOIII COIo"TItACT (See. attached bid items for breakdown of
cost estimate.)
1. All bid items solely for the CIT~ use shall be charged 100'
to the City.
2. All bId items solely for the COMPANY use shall be charqed
100\ to the c=pany.
3. All bid items solely for CABLE COOP use shall be charged
100' to the CABLE COOP •
• ~ All joint trench bid item costs will be deteralned usinq a
apace/cost allocation form~la, which diyldes the .inimum
'trench area required tor each t=anch occupant. individually
by the swa of the mirdmUll trench areas for all occupants ..
5. Pavement and surface restoration over joint trench sball be
" shared equally by the number of occupants in the trench.
6. All optional bid itelttS., 'Whenever used, shall be charg-ed
individually or }ointly depending on how the items are used.
1. Cost ~f compaction testing shall be .. hared equ~lly by the
number of occupants in the trench.
B. BID PACKAGE PREPARATION AND CONTRACT ACKINISTFArIO~
FO"'..1r percent (4\:) of CABLE COOP " COMPANY shares of .actual cost
of construction shall be added to CC~LE COOf and COMPANY cost for
~id package and oootrac~ administration performed by CITY staff~
C:\WPDOC\DT15\AGRSPECi.D35
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