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City or Palo Alto
City Manager's Report
TO: HONORASLE CITY COUNCIL
FROM, CITY MANAGER
AGVlJ>A DATE, Febniary" 1m .
DEPARTMENT, Planning and
Commuity Ellvironmenl
CMR=l14:~
SUBJECT: Approval or Additional FudiJlg ror i'WoaiDg Fon Co.1 Recovery
Prognm and Budget Amelldmeat OrdiBallce
REQlTEST
The Council is requested 10 approve the attached Budget Amendment OrOllI8l1Ce.
providing an additional $110,000 10 tlle Planning Department 10 fund the <:ootinued use
of <XlIltract planners fur ihe remainder of the 1994-95 fiscal year. $98,000 of tlle
incIeasecI expense would be offset by an equivalent increase in the Planning Division
revenues. The remairllng $12,000 .. fOr contract planner assistance 10 undertake the
December 12, 1994 lransfer of development rights assignment Council cfirec!ed staff 10
do.
nCOMMENDATIONS
Staff r.,.;ommends 1haI tile Council approve the attacbed 8ud8"l Amendment Ordinance
in the amoonI of $110,000 10 fund contract planners.
POLICY IMPLICATIONS
The Planning Division Full Cost Recovery Fee program was adopted by Council in
1992. This Budget Amendment Ordinance allows the continuation of that program.
EXECUTIVE SVMM.lUty
Under the Planning Division'. Fun Cost Recovery Program. applicants fOr fin different
types of planning entitlements are assessed fe.,. based 00 the full <<lSI of processinl' the
application. This program allows the division 10 utilize additional planning staff on a
contractual basis 10 process these applications. The cost of the COlltract planners is
offset by I."" cost J'CC(J\Iery fees.
I'qel of]
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For 1994-95, the Division operating budge! included 590,000 lOr the use of contract
planners to work on applications subject to fun C<J5t re."","')' <an additional 519,000 ;s
available in a carryover encumbrance from lis<aI y.,.r 93-94, ICt I IotaI 0{ $ I 09,000}
This amoullt .. as based on stairs estimates of the number ofapplicatioos that might be
processed this year. However, application activity has been .tgnificantJy higher than
expec!ed; and in the first Ii".., moclhs of the fis<:a1 year, 578,655 of the fuoos have
already been expended. Current C<J5t rewv"')' projocts being processed include the Palo
Alto Medi.:al Fouodatioo. relocation, the related Stanford proposals in the Sand Hill
Corridoc, the Varsity Theater Em. the Golf Coorse Moster Plan. the H)'sa Cabana
redevelopment, I residential project at Sheriden and Park Boulevard, redevelopment of
the runes Tribune site, and the development of below market rate bousing units at 330
Emeisoo.
In order to <:O!Dp1e!e processil'1g of !he.. current applications and several more
anticipated to be S'.>bmitted over the next several JIlOI>ths, an additlooaJ $98,000 is
requested. Planning Division revenues ,,'ill be raised by an equivalen! amount to oF<SeI
the increase. Currently, Division revenues roceived during the first live months of the
fi..«:a! year are ahe&d of projections, as indicated below_
CUlIent BudEa 2:M!ml!l
Budget After BAO Actual
Tolill Division $560,461 S6SS,46 I $349,354
Re\'enue
Cost Recovery 152,100 250,100 \39,146
Revenue Only
Cost Recovery 109.000' 207,000 7g,655
Planner Expenses
• 1M e..~ sboWIi. here are lower than revenue beca\lSC they rc1lect only direct saJa..ry costs,
and do DOt include other inQ!nd: costs_
AD additional $12,000 is being requested 10 cover ihe cost (approximately SI2,(lOO) of
llSing ~ COIllraCI planner 10 prepare the Transfer of Developrnelll Rights (TOR) Ordinance
recently dil'~Cted by the City Council. As noted in the December 5, 1994 staff report
(CMR:S22:94). this expense would not be offset by revenues.
fl...c,u, IMPACT
'The increased expenditores will be offset by increased revenues, with the exceptlon of the
approximately $12.000 10 be expended on the TDR Ordillaoce.
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ENVDlONMVlTAL ASSfSSMF.NT
No ~ asses.smelll. is -=ary.
, PREPAIUID BY: i:.«i Topley.
CITY MANAGER APPROVAL:
race J 01)
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ORDIAANCE NO.
ORDINA."I1CE OF TIlE COUNCIL OF THE CITY OF PAllO ALl'O
AMENDING THE BUDGf'T FOR TIlE FISCAL ~'l. 199(-95
TO PROVIDE ~ ~ITIONAL APPROPRIATION
FOR THE DEPARTMElI"r OF PIA""NING AND COMMUNITY E/,lVI RONMEl>"T
FOR TIlE lURING OF CONTRACT PLANNERS
WHE:RE).S., pursuant to the provisions of section 12 of Article
III of the ~harter of the City of Palo Alto., the Council on ~une
20~ 1994 did a~ a budget for fiscal year 1994-95; and
~# the Planning Division regularly provides timely and
responsive permit processing to its C1Jstomers; and
WHEREAS~ several major application projects are in progress;
and
~~ council has directed staff to develop a Transfer of
Developmen·t Rigbts Ordinance; an~
WHEREAS$ use of temporary p~ofe8sional planners ~Jld assure
maintenance of current customer service levels for all permit
applicants; --and
WHEREAS.. funding for the tempora.ry planner!s) wO;Jld l;>e
partially offset by application fee revenues.
NOi1 .. THEREFORE.. t.he -Council of t.he C{ty of palo .. ~to does
ORDAIN as follows:
spryXON J. The sum of One Hundred Ten Thousand Dollars
~$il0, o-O'D} is hereby appropriated to Ccntract Services in the
Planning Division of the Planning and-Community Environment
Department r Service Fee Revenue in the Planning Division is
incr-ealJed Ninety-Eigbt Thousand Dollars {$98. 0{10} and the Budget
Stabi!i:!.ation Reserve is reduced Twelve Thousand Dollars ($12.0,00).
SECTION 2. This
Stabilization Reserve from
H. US!;.
transaction will reduce the Budget
$10,030, is,] to $10.018,157 as of Jan,uary
SEL~IQN 1. As specified in Section 2.28.0eO(a} of ~he Palo
Alto Municipal Code.. a two-thirds vote of the City Council. 19
required to adopt this ordinance.
SBcrION 4. 1'he COuncil of ~he Ci~y of Palo Alto hereby finds
that the enactmen~ of this ordinance ie not a projec~ under the
California Environmental Quality Act and, therefore, no
environmental impact assessment is ne·=essary.
SECIIOH $ ..
~~lcipal Code.
adoption ..
NOES,
lIBSn:NTIONS ,
ATTEST.
Ci~y Clerk
As provided in Section 2.04 .. 375 of the Palo Alto
this ordin~~e shall become effective uport
Mayor
APPR'Jli1i:D AS TO FOR.'1,
Sr .. Asst. City Attorney
Ci ty Manager
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