HomeMy WebLinkAbout0360.094• ~ .. , w
July '1, 1994
HONORABLE CI~Y COUNCIL
Palo Alto, California
Attention: Finance Committee and Policy and services COmli'littee
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Meri1bers of the council:
Bl1l!9_LLin Brief
In accordance with Policy and Procedures 1-10, this report
transmits the list of 1994-95 proposed consultant services
cfJtitrlated to cost over $',5,000 to the two Council committees. Each
committee is requested to select those projects in which they
dosire to participate in consultant selection review.
lIA¢J!:qround
policy and Pr¢cedu~es 1-10, Which was adopted by council in
Noverube:r 1981 and amended in April 199~, directs that staff provide
the t'JrlO council committees with a list of budge'ted projects for
which consultCl.nt services costing over $25,000 will be required.
consultant sorvices referred are not meant to include recurring,
routine service-related agreements such as testing or maintenance
contracts. Items listed in this report are, therefore, of a one
time only nature. Environmental assessments paid by developers are
also not included on the list.
Both Council committees are requested to identify those projects
that are of special interest in order for consultant selection to
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bO referred t.o the specific committeo. To ftusist the committees in
this selection proceus j staff has included SU9CJostions of 'Which
coulttee may be I'lore I.lpproprlate to reviow each individual
conBult.in9 contl'act. ste.ff used Sections 2'.04.~50 and :2.04.260 of
the P~lo Alto Hunicipal Coda as guidelines for sU9gesting
llssigneents to, cO~r.littees. 'l'he two sections describe the duties of
tho. cOJllif'llittoes. The Finance COlf.1Oittee t E' responsibilities include
finance r budg:et, audits, cap.ltftl plAnning and debt. The Policy a.nd
Sorv1cEls C()t!lI!Iitt(lS' B responsibi lities includo intergovernmental
r~18tlonB, personnel pollo!ost planning and zoning, traffic and
pllr~ln9, pUblio works and comMunity and human services.
Tho &ttachJll9nt 1 iats all pr'9sently ident If led consul tant agreements
over $2~,OO() for TV 1994-95. Should thoro he .dditional qualifying
a9rG~menta developed during the year, ~cpartment staff will place
the 1tea on tha consent calendar of ~ Council aqenda, recommending
referrAl to one of the standing cOrTIi'littees and providing Council
with the option of reRoving the item from the consent calendar and
dlt(lctinq either: 11) reien<al to the other standinq committee; or
b) plSrticipation of the full Council for consult('lnt selection.
Staff .recom.r..ertds that tho rinance COlllmittee and the Policy and
Services CO:Cl'liittce rElviaw the attached list and Gclect those
projc.cts \lhich should be returned to one of the committees for
cons\llt~nt Golection approval.
Respectfully sub~itted,
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'-'Y' HYRN... MCCALEB
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Director of Finance
~hMI.:Jrku JJukF-;:;;;IIG ~
City Managor
Attachment
CKR: 360: 94
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CONSULTANT SELECTION REVIEW
GENERAL FUND
Proje<:t Title
1
-Financial Con..~ltarit for Storm. Drainage
Revenue Bonds
&timated
Cost
$25,000
I PcdestrianfBike Grade Separation Feasibility .Ii $:50,000
Study
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Description or Project
Fil".anci21 Ad\~sor (FA) to assist staffin the issuance I ofhonds for Soorm Drainage capital ~roject funding.
j The FA will provide advice on the timitlg,. structure
I atld method offi~ing the proposed new issue.
The FA will also prepare the official statement and
other necessary finandng documents.
! A Co)nsultanl to conduct a feasoOility study to assess
options for providing pedes:tria.Nbike grade
scp~;,;tions at the rail:'oad tneks a."Jd .4Jnu Street at
four locations (Mcadow Drive, Charleston Road,
Chu~chilt Avenue, and Palo .AJtO Avt:.nue), The
1 $tudv v.-111 includ~ considc:t'ation ofbolb OVc:r~ and ! u~d~rcroS:.'iinss. a5 well as the pos.sjble closure or
1 Meadow Drive andJorCh1Jf'Chill Aveue, The
I COi1st.1!t;mt will develop infol"t'Mtion On fvnct:onaI .
i designs, costS, right-of~way. uri.liz:Jt:ion. traffic ! i.mp,,-cts, :..od environmenul issues,
I I Downto\vn Parking StruCtute Feasibility $80,000 I A cvnsult;)r:t to cc;nduc:.t a feasibility study to.assess
1 S:udy options Md idertl:ify and devclop alternatives fot'
I J ccrytr.)Ction ora new parking structure(:o) in
I cO'W'ntown Palo AJto. The study wilt include
I con~u31 dcsisn. eost estim:Ltes.-. m.i.,(~-t,1se
concepts., en;.;ronmcnt:\1 issues. and erooorru(:
I' j :mpacts.
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itecommended
Comm;ttee
Ftl>ance
Committee
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Policy and
SerIn=
Comrnit:oe
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Policy and
_ Savic:es
I Commiuee Or
finan<:e
Committee
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I Department Project Title
T:-Planning Traffie Signal Upgrade Feasibility S~dy
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Housing Element of1he Comp~nsive Plan
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j Editing of Comprehensive Plan
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Pub!;cW~ Civic Ce:uer Plaza Watetproofi:'lg
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Estim2ted
C .. t
1$100,000
$25,000
S25,OOO
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Description or ProjNt
Because er.isting traffic signal controllers are no i longer :node, • study ofilie entire ttaffic signal
I system will be conducted to detmnine a long-tenr. i p!ail for replacing existing contrOllers. This plan will
identify future repiacem~ costs.
I
I A consultant '.It1l1 prepare a State-mandated Houslng I Element of the Com.prehensive Plan. Since the
Hcusing Elemc:'!t is State mandated and must be
approved by the State Housing and Community
Devolopment Department (lieD), the City w;U
benefit by hiring a co~ltant with a successful track
record in approved housing elements,
I Comprehensive Plan, Editing is t:ecessary to tum
the work of many committees into a cleat and
eo~ise document.
This project includes prclimina.")' in~igation, cost
estim;lting and fmal design or repairs to leakage in
!he Civic Center slab uea in the vicinity ofpl2;ntet
1
boxes. EX:e:'Isive inspection is required to deterrni::te
the !,athway of the lakage and requires tempor'Sry
I removal of plants from the boxes. Construction i funds will be budgeted in fi$OOl y= 1995-96,
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Comrnitt«
Policy and
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Committee
or Finance
Committee
Policy and
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Committee 1
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Services I I Committee I
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Servic<s
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Projec:t Tide EstimAted
Cost
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Dovmtown L:brary Beam Repair i S 1$25.000
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11 This project includes preliminary investigation, cost
estimating. and t1nal design of repairs to beam in the
Downtown tib,ary. Four main double girder beams
at the Downtown Library facility are experiencing
I" sericus decay due to dry rOt. These eeatn$ wilt be
repaired or replaced. Roofrcpairs may be: necessary,
'I depending upon the extent ofbea:n decay. The
remed:z.I repairs wiII be consistent with the existing
architectural style ofthe building. Construction
funds will be budgeted in fiscal yeor 1995·96.
R,ttonullended l
COlJlmittu:
Policy and
Strvices
Cornm!t'...ee
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Services' I
Committee
I Policy and
Services I Committee
Policy and
Services '.' ')
Comm::ttee .
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I I I Recommczdtd i Department Project Title' I Esto-'ed I ~I;'" of lTo;jed
Cos! I I Commitcee I
E"ITERPRl:SE FUNDS I
i
&m!..<tiI!nI! Refuse Collection Co .. orSeNice St..dy 1$60·000 Consul .. nt servi<:<s 10 define the true "'" of rd\)", FlIIOoce I coJection ir. residC'ltial and ~ sector.<. Cotnrnlttee
I I This projec: ,ncludes ..ruse oolI<cIioo pro~ by I I I
PASCO. resid<nrial and <¢ImIO'ciaI recycling
programs. opcr.ltlon of the recycling center, a.-xl
I reS;« r<e<ptaclcs ern~">g and mainl==.
I I This project "';11 assess cu""'"' public education
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Recycling ar.d Household Hazardous Waste I $30.000 Polievand
Public Ed:Jc~tioQ Plan 1 miltcrials. indicate areas for improvement,. and, as a s.rvices
i result of the assessmem, possib!y develop new Comrr.ittee
I ~ S!Qrm Dr~inage Storm Drainage Public Outreach i S50.000
&!ill!
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I I Collection System Improvements $300,000
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I pc.blic education m3teriaJs for the recyc'.ing and
household hazardous \VaSte programs.
. A consultMt to assist staff in 2.ssessing the ieve1 of
I public interest in long-term improvementS to the I City'S storm drainage system. and the w!!Iingness of
the public to pay for those improvements. The
outreach program will include romponents such as
written survey ql!estio:tnaires a."ld c.ommunity
meetings to solicit public input.
Perform e:'lgi:'teenng design and produce
construed-on bidding documents for
replacement/rehabilitation of deteriorated stonn
drain pipelines and installation of new storm drain
pipelines to serve the Barron Park neighborhood. aild
various areas ofthe City with chronic localized
I flooding.
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Committee
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Pli'Ojt:<:t Title Estimatod I DescriplioD or Project Rc""mmendod
Cost , Committee
Environmental Compliance Office Exp>nSion S50.OOO i Structural and seismic d";gn of an cxtcnsionfiom PoIic't and 1
' ar. existing building to provide additional of!icea.'l4 Se1vicc:s j
il.l>oratOry area> for the EnWonmenI3l Compl,ance Commrttee
group at the Regional Wilt ... Quolity Cootrol Plant j
\ Computer Consultant Servic<s
(RWQCP). ,
540.000 I ConSl,llting ,,,,,"co, to p:ovide ""'nleron"" and PoJicyand !
t .. oublcs0ooting of tbe CQ~er ncet'W01k at me Services
I ! RWQC? Comrtbttee.· 'I ,
1$75.000
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• I Pilot Study ~ Ch-emi~ T "aHnenl I 11 199' " . P II' Dilchatg< EI' . . Policy and
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I n.e :J Na!:()n3l: 0 UtiOf'} ItmnatK)n
Services , , S),,"= permit and a C...sc and Oe,i.st Order ftom
I I i th< Ri:Yonal Water Qu.ality Control a"",'<! r<quire Committee
I i I t~ RWQCP to tc:dl,lcc its metal$discha:ge to the I B~y, To comply with the reQUired pcrm,:. .... Ii
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' Air Modeling Analysis i S85.ooo i To rw:ct Air ToJci. Hot Spot B,II (ABZ588) I Policy and \
i ; requil'crr.rnts. 3. con.sultwt "Will run a mathe:natic31 I Services I
. 'If I model of~he air emissions from the RWQCP to Corrurutt«-:, )
I I det<:!'m,ne risks to ncig~boring t";derus and I I j I businesses, A simple ftJetC'01'olQgical station win be ('
r designed and inst3lted at the plant to ODtain the
necessary data to e;.::ec;ute the modo; !
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Pr9ject Title
Industrial Financial Incentives Program
Estimated
Cost
S50.oo0
Description o[PrOjtd
i Consultant will assist the RWQCP in establishing.
I flnancial incentives program for manuf2cturing
facilities compliance in the service area oft-Ix:
I R WQCP. A program descriptinn will be prepared,
input from the Partner citie:s. and businesses obtained,
and a fmal program eS1ablished. IlI$titutional
arrangerne"ts wiIl be established and assistance in
impl~tation provided.
Site Specific Standards Development I $200,000 ! Consultant will prepare r~dations for n~N
standards for the RWQC'P's discharge permit to
replace the standards recently invalidated by State
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and administrative action. A.ssistance will also be
provided on the RWQCP's appeal ofTclJted
standards and On closely rel3ted pc:rtTIit ma.."'tc:ts.
Commercial Polll,ltion Prevention Program ! $120,000 I ConsultAr.~ to assist RWQCP in developing and
'I implementing poilution prevention prog;:'3mS for
. I commercial facilities. including vehkle service I ! I racilities, mobile d~ers, and restaur.mts. Site visits
I ·1 I will be co~uctec. i~fonr.atiott material, prepared,
I i ,"mm;uy cat> compiled, and the Clean Bay BUSln<SS
1 l! ?rostatn expanded to other facility types.
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Project Title Estint3ted Deseriptiolt of Project Rm>",JUellded
, Cost Committ«
Utilities Business Process Re-Engineering 580,000 Consuitant to review current Utilities business Fi"""""
Study I i processes and provide recommendations on how to Committee
! make them more efficient ond fully integrated. Such
I ! efficiencies wi!! be incorporated in the design. of the I new automated Utilities Customer Information I I System, The primary processes to be evaluated are I I
service ordet processing. biIling. metering systems, I and tht credit and collection system, /:"', I ..L\
Supervisory Control and Data Acquishion 5100,000 TI'·js project proposes to upgrade the existing ~lectric Polieyond
,
I (SCADA) System Upgrade SCADA system. Staff mil work with a consultant Services
to develop the functional a,"1d technical specifications: Committee
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for an !lpgrade of the ~sting electric SCADA
l system.
Foothill, Park Water Replace:nent Feasibility I S30,OOO A feasibiiity study on the construction of 3; new Polieyand
Study groundwater well inside Foothills Park. The water Services
wi!! be uscd for a year-ro:;nd supply to Bonnda Committee I Lake, The construction of a groundwater well may
help to reduce the cost ofHetch Herehy water used I
I within the Park for irrigation. ..J!
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~Fund Customer Satisfaction-Market Research
W~r~&!n4
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Market·Based Intelligence Dat.abase
Thermal Load Analysis
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$46,000 To a= Resource Conser<>tion'slcvel ofqll3lity Policy and
service and customer satisfAction. an initial St:rn=
benchmark study will be COIldudcd to obtain current Committee
customer satisfaction jndex levels. Appropriate
benchmark tirr~ng and criteria win be developed with
, the assistance of outside expertise. in order to set up I a comprehensive survey struCture that will be utilized I by staff on ar. annual or biennial basis in the future.
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$35,000 I Consulting services to develop a customized POlicy and I , database to ~age market intelligence data 01'1 Services , customers. Market intelligence is not limited to but Committee I will include. data On contacts. attitudes, f3ci1ities..
and. program participation, The database will ! provide decision support and aCCOUnt management
infonnation critical for developing and enacting i
successful utility strategies in a competitive energy I
and water marketplace.
I
I S65,ooo I Consulting sel'Vices to perform analysis of the Policy ."d I thermal reourrements of iostitutional CUstomers and St:rnces ') I
I to ide!);tify Opportunities for efficiency Committee';, I
I I improvements. Optimization of thermal load
, provides cost savings fo: these customers and I
provides the utility with vital information regarding
I :he viability of cogeneration or fuel switching.
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