HomeMy WebLinkAbout0582.093November 8, 19<)3
THE HONOP~BLE CIT~ COUNCIL
PALO ALTO, CALIfORNIA
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SELECTION OF COUNCIL PRIORITIES FOR FISCAL YEAR 19t1-95
Members of the Council:
The Council, in study session, will review 5u~qestions {or ~hat
should be selected as the COllflcil' s priorities for-fiscal year
~994-95. "he priorities selected by coun..:il consensus \iil1 be
f~rma11y approved at a subsequent regular Council meeting.
Discuseioo
Beginning in 1987, the Council has regularly set aside time to
review the: variety of issues of importance to the City and to
determine 'Which issues shall be the focus of council attention
during the ensuing calendar year~ On September 20, 199), Council
approved a revised process for the selection of Council priorities~
The changes in the process would lessen the overall time devoted to
thQ process and shift the timetable to assure cccrdinaticn with the
development of the budget.
As the first step in the process, council Members individually
submitted their suggestions for priorities for the coming fi..scal
year. Attachment ~ is the list of suggested issues. Th~ Council
appointed boards, co:mmissions, and cCUUilitt.ces ..... ere encouraged to
submit sugqestions and those were also included in the attached
list.
council Members 'Wer-e then given sccre sheets on which they
individually assigned points to establish their o'ltrln priorities.
The score sheets have been tabulated and the composite appears as
Attachment 2.
Attachment 3 is a list of the issues as council has now ra~ed
them. J..ttachment 3 also indicates the ral'lge of points assigned to
various issues and the l'lumber of Council Members t./ho selected each
i tern, Some Council Members suggested that ce:-tain issues be
combined; refer to the footnotes em Attachment :2.
CMR:582:93
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Page '1"\1'0
Of the twent.):-one issues initiall}' suggested, four of them .. ere
assigned pol.nts by a majority of the council Members~
organizational review (item 7}; Palo Alto's economic future (it02l!l
2); relationship 'With East Palo Alto (item 1); and chjld care
services (item 17.) Each of these is an issue currently receivinq
heightened attention by the ~ouncil and staff, and Council appears
to be saying that it wants the level o~ activity to continue or
intensify. Items 1 and 2 have been the council's priorities in
1992 and 1993.
Points lI.'ere diffused over several of the other issues. It should
be noted that some of these items lr.ay be viewed as components
~ithin an issue selected by the majority, e.g., the focus of
neiqhborhood shopping centers (item 3) and Stanford Research
Park/Stanford Shopping Center (item 4) may be within Palo Alto's
economic fu~ure (item 2).
The Study sessio~
Using the composite 5COt'e sheet as a starting point, Council
Members will review and discuss the suggested priorities and
proceed to develop consensus. T~~pically, the Council selects t'dc·
or three issues to be its priorities for the ensuing yed~. Within
t..'1.e revised process being instituted at this titt.e, the priorities
selected will inform the budget guidelines which Council yill soon
adopt for the preparation of the FY 1994-95 budget.
In previous yea~s, Councils have observed the following rules and
may wish to ~e guided by them again:
• be a~are of the distribution of staff workload when selecting
prioritiesj
• be cognizant of issues "",here the City is already heavily
involved;
• s~t goals for assessing progress; and,
• acknowledge that the selectl.~~ of certain issues as Council's
highest priorities should not suggest that other issues will
be ignored.
Additionally, due tc the revised ti~etable being used this year,
Council will want to bear in mind that it is directing ~here the
greatest emphasis shall be placed for the fiscal year beginning
July 1, 1994~
CMR:S82:93
.·7 PI
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Page Three
Because t~e discussion of Council priorities occurs in a Council
study session, no formal action can be taken. The priorities
selected by Council consensus ~ill be agendized for approval at the
regular Council meeting of November 15 or 22.
Respectfully submitted.
Manager
Attachments: 1. List of suggested issues
2. Co~posite score sheet
3. Results of initial scoring
Related staff reports:
CMR:S82;93
CMR: 500~93
CMR:557:93
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I
, Attachment 1
LIs"r OF SDGGESTED ISSUES FOR 'PRIORITY SETTING
1. ~ldtionshic with East Pal" .!>It'Q. Continue the Coui1cil's 1992
arid 1993 priority. continued outreach, ~ith special emphasis
on economic development and long range planning_ (Andersen,
Fa7.zino l Huber/ HUman Relations Commission)
2. Palo ;l.lto_ls_n_cconornic future. continue the cour.cil/s 1992 and
1993 priority. corltinue through the implementation phase,
putting a plan and programs in place to a:;sure a strong
economic future for the city. (Cobb'
Economic development and revent.le enhar.cEmEnt. Pull together
the various plc,ns ar,,j studies deal ing vith the area. Focus on
the role the city can re:alisticall}' play in pro:;-,oting revenue
producing projects. Priority includes long range planning,
strategic planning-. (Huber)
Economic vitalitr. (Fazzino)
continue economic outreach. (Kniss)
3 ~ Neighbo;r;:h9_od shopping cente_rs. Focus on the role the city
can play in encouraging revitalization of shopping centers
such as Alma Plaza, Edgewood, MidtQwn~ Look at current
restrictions on size; parking requir€~ents; parcel
accumUlation. Should the City take an active role? Should
City he a facilitator and, if so, ho\!{ does Cit)o~ perform the
role? This suggested priority could also be included in #2
above. (Huber]
4. stanf::ard n:Research parJr;L~_t_anfol·d Shon;:ling_~_e:1-"::n~...!:' Togo?ther,
these Stanford properties are vital to the future of Palo
Alto. The city shaul:] ..... 'o1)c ... ·ith stanford to assure a positive
future for both Stanford and Palo Altc. (Cobb)
5. Strateill-.pnLanD. Develop a clear and lOell-defined st:categic
plan, one that flo ... :s logically from both the E:conomic future
work and the Comprehensive Plan update process. (Cobb)
6. stra_tn~gic plan far u!,.ilities. ;.. !:Jeparate strategic plan
should be developed for the City's utilities. (Cobb)
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7. Orgarl.J)!_a tmi,ona 1. reYH!\ol. Evaluate and imolem€.nt chan.ges
recoron,ended In the oroanizational review to achieve
significant. cost. savings in the ('Iperation of city gQve.rn;nent.
(Rosenbaum, Simitian)
Lnple!'!',entation of the organizational revieW" and the miss ion
driven buda:et. 'Witt. er..phasiz on achieving structural
efficiencies that can be aimed toward an increased emphasis on
infrastructure imp~overncnts~ (Andersen)
HoW' can City do a better job af delivery of servic.·es? (Cobb)
S. ~~pit;;tl improvement proq.r-'~;)!!. ~A'Qrk to estaclish a percer:t-of
budget approach to the elP. Create a "ceal ll elP, removing
from it ""ha.t should m:lre appropriatel}' be considered
operational expens€s. (Ander~en)
9. Long-ra!}~ ____ :faciljties planr.ing. Survey ar,d analyze the
conc.ition of major city b'.Jildings and facilities, ir.cluding
parksc Establish schedule for maintenance and/o~ restoration
of facilities to levels \o'hich meet community expectations.
Determine the ef{ect on capital improvement program funding.
Prioritize these projects in relation to ne'.,r projects and
operational programs~ (W.~eeler)
10. Downtown blJsiness_ district. Develop a plan to
11.
renovate/replace existing street hardware and provide fer
regular cleaning ar.d ,maintenance of sidewalks, s,treet
hardware, and plantings. (Rosenbaum)
El c~runo Real.
beautification of
(Cobb)
Develop a plan for
this inportant Palo
the upgrading and
Alto thClroughfare~
12. Appearance of th_§! __ Qi tu-infrastruG_~_g __ r __ @.4 Pay $pecial
attention to the appearance of city o ... me::d and ci ty mairltained
structures and cbjects~ Eoth function and 2estr-.etics s~ould be
considered durin9 installation, repair, and restoration. {For
full aescription l refer to attached letter fror:; thE' Public .. b.rt
Commission.}
13. Scnool_dist __ :rj.ct fields. Develop an agrepr.,e:ot f.:.r joint
maintenance and use of school di&trict fields. (Rosenbaum)
14. publ iclpr il,;·_~ __ t;::_e ___ partner&b_.i!22_. Work to'''''drd pa rtnerships to
provide seI:V ices. Study ,",'rlys to remove ir..~edir.,e~tts to
volunteer help (e.g., ~aivErs, etc.] Establish priorities in
area · .. ;here private assistance cail [unction. !·:a).:e it easy for
people to actively particip:J:te an up}'.€c:-p/progri::::'/ ~tc. (t-:ubcr)
EncotJragr.: pl!~liclpriv2te fj('lrtr::cr-shiFS, f1,J}:ing tr,(2:7'; ~ forCE: for
good in the co~nunity_ (CobL)
--2-
15. l1.ulti-jurisdiction£.l.......p ... l_{! __ nn_hrSm_pr-ocesses. pale Alto needs to
take the lead in pursiJing new planning !T'lechanisms to deal 'With
problems which cross jurisdictional bOllndaries. Immediate
examples include: Sand Hill Rc,ad extension, neighborhood
traffic impacts in Menlo Park (Willows), East Palo Alto and
Palo Al to (C!"escent Parl.;..) Thes€: mechanisms could include
joint planning authorities authorized by state lalol'. (MCCO' •• H'l)
How can Palo Alto be a strongeI'1 !l1ore effective regional
participant 'While at. the same time preserving its unique
qualities as an individual corn.'"I::'.mity? (Cobb)
16. Trans.Q.ortation DlJ":D_,;\.SLE;lI!...ent. (Fazzino}
17. ~hild care service~. Work -with PACCC (and possibly other
potential providers) to establish a stable, financially sound
program (or p!'ograms) and to start the recovery from the
current situation_ (McCc'wn .. Kniss)
18. £...Q_mmu.nity services. l-I'hat are the senriccs the people and
bUsinesses of Palo Alto wantj and ~ow does that match up ~ith
.. -hat tnE' city offers? 'Cobb)
19. p:ocial servic~.
services the City
greater efficiency
Is there a way to help ~ll the social
supports/assists to work together with
and to better effect? (Cobb)
20. Homelessness. Facilitate regional solutions to issues
21.
surrounding ho~clessness. (Human Relations Comruission,
Support for f~~ilies.
of diminished econm:dc
Commission)
Foster support for families, in times
and social resources. (Human Relations
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•
,,,,i'. . ?'~ ,.'.
li£.QB..U1f!L~_ ISSttE~
E:llch counC'ilmemll&r haQ 1000 PQints
column b@n&atn yQ\IJ' nlkrfl'!, i.ndl..olltB
you view or particular importance.
~orQing on the iouUBH.
to distribut.e alr\ClnlJ the it!lllll,lQs. 1n the.
PIR£CTIONSI
!I
c • • " • I ll~~] l
I
.( 1. Relat..i.onship with E:Hlt Palo 200 !f--I\ttO
2, rale ALto's oeonnmlc ~~ture 300
] , ~~iqhbor'h(lod '3hoPl~ cent@rtl a,
I: 4,
$tanford ReSAarch park/stanford
Shopp~entH
5 !it rat.esziC' [,h.n
I
tha point. you wish to a.ss.J.gn to the iSDU&S
R&fG~ to th~ anelo8Bd list for tho full
I I g • • ,~ I ~ .g M ! • :ll " • • • " ,. ... I U • .3 • ~ ~ :l! I oS ..
.:z..oo ..<.00 ..200 100
300. :lQfL. ~~Q t.Z§,O
/00 100 ..200
b. /00
10Q .;lOO
21)0 100
0 • '. ~
~
'"
!~: Strllte,;!ic rliln for t1tUlt.L~a
.2.,_Ocgdrtlr:at".ional t"e\liew ;tOO b • .;JOO I /50 /00 ';;'00 ia(}o
8, C~plt&l imrrovemBnt £r.ogrnm /00 ,
I •. L<:I1"I.q-'Cange f"cillt.ilH' planning 100 c. /00
j 10. TJQW'nt.cwn buai!'1es6 di!1tt-ict T700 ;ZOO
U-ti Camino Reill
"" , AppearancQ of tha City's 15"0 ':<00 in E C;>'Et:."(\\Ct. \lrH .
~ school diutrict Cil;'l.ds .zOO' I
14. Pllblic/pr.i..v<tte partn@('ship 100 (00 I
! 15, M~lti-jurisdictional pl~nnin9 ..200 100 I 100 ICO Pr'QcEls(l.en
I B' ir~(IBport~~ion manAgement
-;. 7, chlld car~ gervj~e" I r-It/O mw.oo
1
/0 0.
18, commun~ BQrvie8~ -
Note: Footnotes arc on second page of Beore sheet.
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" ~ I
I • ~ 'TOTAL IOO~~f'" i
/3_5(; Ii
\ </00 II lool:
(poo Ii
! 300 "I
IE 5'0 I
I /~5l1 SM 700
300 :'
-'j~'-' ,,;
-" :l
13~ ~-« I ~~
500 II
O1bO~ K20~
I • • 0
L • • " ... • .0 N
~ .. .0 N ~ 8 • ..
I 19. SOcial serYic"'~
2O. HOlflele!lsnslIs
,1-Su~port fGr families
--I TOT.-.L 1000 1000 1000 --
.":QQ.'1'tiOTES
H. Include item J ~ithin item 2,
b. IteMs 4 and 7 are subsets of items 2 and S.
c. Combine items 9 and 12.
,~. I d. Incorporate faIl'.ilie9. into ii:em 17.
~ • j .0 ... 3 • • • ~ " Il u il :c
--d.
1000 10aO 1000 1000
• " ...
'" • ~ ~ ... • ,~
t
• ~ '"
!-.
1(100 1000
'tOTAL
I
--
9000
I
-.~~;,~~,;.
"'1,' , .
7. Organizational review
2. Palo Alto's economic futuLe
1. Relationship with East Palo Alta
17. Child care services
9. Long-range facilities planning
5. Strategic plan
Points
Assigned
1B50
1150
1000
B50
700
600
15. Multi-jurisdictional planning processes 500
3. Neighborhood shopping centers 400
14. Public/private partnerships 400
12. Appearance of the city'S infrastructure 350
6. strategic plan for utilities
10. Downtown business district
11. School district fields
4. Stanford Research Park/Stanford
Shopping center
8. capital improvement program
21. Support fOt' families
11. El Camino Real
16. Transportation management
18. Community services
19. Social services
20. Hcmelessness
)00
300
200
100
100
a
o
o
o
a
o
Attachment 3:
I of Council Members
S~lectinq Issues
7*
5
6
6
4*
2
4
4*
3
2
2
1
:1*
1
1*
o
a
o
a
o
.. The number sho' .... n here also indicates Council Member(s) \oIho did not
assign points to item, but suggested it be combined with another item.
Refer to the footnotes on the composite score sheet (Attachment 2).
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