HomeMy WebLinkAbout0581.093November 18, 1993
THE HONORAllLE CIT'{ COUNCIL
Palo Alto, california
" '~,
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Attentio.l: Finance comltlittee
>.'-".'
1"2-'3 lIAR-KIll) 'nwrC1AL StlJQlMI/CAPITAL IIfPROVEMgn PROGRAM
(eIP) 11BAHCIAL STAro' REPORT AND BUDGET CLQIIKG
Members of the council:
Report ip Bri'f
This report provides a summary of the financial results for fiscal
year 1992-93 for the General FUnd and Enterprise and Internal
Service Funds. It also contains a Budget Amendment ordinance which
officially closes the fiscal year, arn requests reappropriations
into 1993-94.
This report focuses on two views o( year-end financial results,
each providing an important measure of fiscal health. The tirst
measure of the fiscal year is ea comparison of the differe.nce
between what was budgeted and what actual revenue and expenditures
were. Significant v~riances from budget can be indications of
unexpected occurrences, or of changing trends~
The second measure builds on the first: an analysis of how the
General Fund would. have ended up on June 30, 1993 'Without the
Significant one-time events thllt occurred: such as the Aa 702
(PERS) rebate. This measure is indicative ~f the General Fund's
ongoing financial health, since it reflects ongoing revenues to
ongoing expenditure-iiI and allows f.or comparison to the Steady State
presented in the City's Economic Future Study. Such a comparison
CI(R,5S1,93
..
is critical to L~e detection ot favorable or unfavorable conditions
which can quickly impact the City's financial condition.
This report is orqanized ditferently trom the way it has bsen done
in the past. A Year-End 8u.a&ry is included immediately following
this Report in Br1.f section. The Year-End suaaary is ir.t~nded to
be a stand-alone brier on the s.iqr..ificant financial results and
trends from fiscal year 1992-93. It also contains graphs and is in
a more readable format. This section ~as developed to respond to
Council sU9gesticns that staff reports be more ·user friendly,-and
that pertinent informa~ion be displayed in a for.mat more quic~ly
-digestible.· After the Tear-1D4 Summary, more detailed sections
are presented for each City tQ~d.
The comprehensive Annual Financial Report (CAFR), 'Which will be
publisbed in Jan~~ry 1994, will contain financial results for all
fwtds. This staff report~ unlike the CAFR, compares budgeted
revenues and expenditures against actual expenditure and year-end
commitments for which funds a~e carried forward to 1993-94.
CMR:S81:93
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1992-93 Y~ar EAd Summary _ -
GENERAL FUND
AC11J.US
$10
$68 C • S66
~
$
:ii $64
$62
$60
90-91
sales tax
ISMiUion
14
13
12 Million
1988
91-92 92·93
1989 1990
ACTUALS WITHOUT
ONE TIllIE EVENTS
90-91 91-92 92-93
Re .... enues
E>-:penditures
1 '>91 1992 1993
Th..e signIficant drop in sales ta'l in 1992-93 .... as due U'! three flefors: a ont: time
reallocaIiotl of Sun Mi~)'SIem's taxes by Ihe State. a !Mgt employer relocation.. and
a modest dt:cllne in taJI; revc:tme
Clty dt:partmaIU saved $S 10,000 aft.tr ~"CS ar.d ~ons~-ere
.rezIIIOVed aod CInied (mwatd to Ik ! 993-94 fiscal year. Allocatcd. Cbarg.cs are
aegative primaNy clue IiO i ~ in aduUnistrative overllCad. durges as ..
,.....".. of PERS n:bale.salar)· SiMngs
CMRS81:93 3
Year End
Highlights
o ~_nI Fud SQlnralU')' -11lco
General Fund cndOO 1992·~·J '" ith ..
S 1 4, mi!Lioa surpllb, T~ surplus is
p1'iIrwi!) attibuable &0 the oon
re...urr~ AB702 (PF.R.~) rebate
from !be Str..t. In ('Infer to \·iL~ the
G.:a...-ra] Fund flOl!l .m OlIgoin.@:
budgc1 ~'e. the PFRS rcb4te
and Slf\iOl-il other ooe-timc fa:.t.cn
!ihocld. be takeo oui of thr;: px.11R"e
By excludw,: ooc-tlme aod extraor
.i!nwy t:\'enb. inchldin81fw; ka,,;t;ttd
\'}lz.er hmd ~,ih' transfer, !he
Camprebc:tWve ~;bn fl.mdin" _ •
retroa:tive s.ab.lax adjustment
(SUD M'tcro;:o'Slc:m:S). Ibe C.c=oera.I
Fund 'I'I'ouJd Im.c CDded ihe year
with .. !Ul'plus of'S569,OOO
While !his r~ ill au ~
til. the C~ti Fund!s CWR"!l~'
~ in Nlaocc: 011 10 ongo~
bw, If.l..ig "cush..ion-is not suffl-
... -.Jwt to ~ ~ '-1!:e
te\'enue -dl.ift £rom. the S1are or
County. Of" IbI:: n:1ocarioo ofllargc
~bus:inctio to ~~ saIcs office.
h is also of 0Ct0CCr!I thai the
proloOla:d :Xo'X!OlDic doWDtlan h&s
rcstllt.:d .in H.1 mother year of
~' !be sales and propo1y tax
p..',\:ftlUCS
o ~ lleeehiwl -The &)-.&.rea
C\Uh)my OOlltinues iO be ~
a:nd is expeckd Ie uy that '9.&), for
tbc ocar ftltl~, SUes In apd utiIity
'!JSI<n 1» bom cmtc' in below .
budpet projections
o Saki 'ra -Rcceipl'i ~'cn: down 9
~ccn1 oumpcc<i to 1991-92 and 7
paoetll belo,," DUd year plO'5~tioos
When adjusted for oo.:-timc
",~b} llx Slak_ """'j w&sdo"""n6~~to
\at;{ y'tU .00 2 p'-"T'Cdli bot),,} ...
bud~ct. 1'b.b ~ is du.;: to one
Lv~e ewpJol'er relocation.. tax
(coatiaucd (MI lIut p.gej
---.... ----------~
.¥ii ..
I ,
•
" \
..
UCi $
, .
. .' , CITY OF PALO AL TO
Year End
Highligbts
( <OOtiJsucd)
~ by the StaIi: of IIIOttM::
busiDoss,. end • modest ovfnD.
dacline in Ales tax Te'lo'ooue }iaft'
wiD return at oDd yea-rqarcGnr:
relsIed treads md 008oin1: fmlODcitJ
;",p...
o Slt992Aerwpacelhddoa -In
CMR 306:93, Staff """"'" 1Iut lh<
City's ~ li.ebiUty in thls
ooart ~ w..-'1 i.3 mill:ioo., F'm&l
~ have beeP released eod Ptio
Abo's:shJR (I{dJe rq.o6atod
seuh:mcn! is $732 ,868. It b still
-_Ib< P')~ period
for \:be City wID be fh:4: or Iai years
St.f'fwin rtpM1. mid year on 1hc
~or~~
o ~ Valadot -The Slate
I'OCedtly DDCifi<d Ib< Cily iI> ..
~ vaJu.tiou. p'-'wtb ror 1993~
94 was 2 pen:Gl. V~, petQeBI
the h¥u JlR'ious yctr1I. Pmpaty La
.growth. whic:lI w .... e.<JtiCIak:d at 6
pcmt:rtt in !be 1993-94. ~ will
Ek:Cd 10 'b;: ~ at mid year.
o IkdIt Can Coril -00 ImWU)' t.
11)q3, Ibt-City swiiched ill .. PER..S
aduwnsll:n:d bea1:h c.e system to
control Palo Alto"", incrc:!'&nl'l be.dIt
c.oe 001it'J.. Ssvinp from the PER.~
~ pLms W~e budgrled IIIld the
Clt)"'" e.~ to 1llII!IIDc1paoed.
cost iWings reI.IIed to beatth
_ b.. be<o '"""""
o AJ702 FEltS CndiI: -The:«:oooo
and fiDaI)'e&r aftOis credit ~rjddcd
S3.3 dliIliotI iD ci.)'-wide sniD¥s in
tdiranenI coccs.; $2.6 milliun'iliA";
aedilcd to the Oeoenl Funcl
o BoeIdas Fees -The Poti;;.:.e Depm
mtolhas.impk:lDeulcd: a "cite-.oo
:rdea&:~ program whkb has re:iUlk.d
in few« book:iap." oIpff't'Ixi-
maidy $100.000 less ill booUntI
r"", pad '" "" County.
CMR 58 1:93
. '
UT1LlTIES
water reserves
S8M 6
--- - - - - - -57.2 million rcse:r"cr target
: • t
2
~M---r==~====~=--------r--
1990-9 I 1991-92 1992-93
l
. / ~~
e eCfrlC re.~e7'}'es. .-J
SSOM '---
40
30
20
.. ~{l
$[8.9 millioo rcser.-c targd--- ----
$lQ~'~{----T---------------T----------------rI----
]990-91
o Gf' Jlftcrva -The G.:tx.'T8.I f:un.i'o;.
discrc60l18r)' f'eSC11o'C;S ~~ b)
S2.7 milL:.on. MO'it of that lnI.1"1!;asc:
'llfti m 1he ResC'fH fro \be ABi02
(Pt-::RS) Credit. '!'hi: Budl!d SWl
ilizKlIDD Reserve; increased by
$.88.000 General FUDd DOC·
di~ ~T'"t:!; iot,.-rea.;,cd b)'
"t.4 million due to io...,.~
encumbraoces brou~ht ft.H',., .. ard to
199)·94 Thi. .. inci-easc\J\oasdlJero
sc:venllNgC' al'prupri.;Ition:; btou~Jtl
f,"" .. d, inchx!inl. ~ Cornprtiten
sr..e Plan andlhe Org;mil.alian
Re\lle\1'
o Water FiI!IId - A stronl!' tlnanciaJ
cotllcllack 0CCUl"Cd in the sc.;oDd:
half of~ fisc.al yea,-l'oiili th.! eod
4
1991-92 1992-93
(Of the drrJugbl The tlmd's Rate
S1ahiliz.atian Rrsen-c ltall[K.C
itK:reased b) $2.7 million wUh
stronp: sale:; and rest '>In'm!,l:s dllt: tu
discootinwl1ioc of dzougbt en[0TCe
men! ao;ti,'i~
a Eienrk fod -A 536 1 w.iDNn
refund has been proposed fot an
ckdric ... -ustoIDd"S. T'bc refund.
~'b;i..;h will be apprm.:iJrudei) $201}
for Ilk IIVCI"Ir,e ~cntiaI CuslCKDeI".
\\.3S the oombined n;sult of SliVinp
ftwn PO'" cr puNhaz>e ~s arnS ..
favorable k!aJ sertk."'QloI."tli related ki
disput.:d tr~io[J. cbIDga; in the
J1W's
::-,
Despite a continuing d.eclin~ in local qovermr.ent tax revenues, the
City's General Fund managed to record a $1.4 million net operating
&urplu5 for 1992-93~ The operating surplus must be viewed in light
of several large one-time events.
By factorinq in these extraordinary events, tl10e General Fund
actually ended the year with the equivalent of an "ongoing-budget
surplus of $569, OOO~ The ertraor-dinary, non-recurring events which
OCC\lrred in 1992-93 included: the I..B 702 retirement rebate, a
major sales tax reallocation court decision regarding Sun
Hicrosystems, the decision to lower the water Fund equity transter
to the General Fund, and funding for the Comprehensive Plan (see
Attachment 2).
The -ongoing W budget surplus of $569,000 is consiste~t vith the
results of the ten-year Economic futUre Study m~jel presented to
Council in April 1993. Note, however, that this surplus would not
absorb another one-time revenue e,hift fr-om the State or county, or
the relocation of a large "business-to-business· retail sales
office frOJD: Palo Alto. It is also worth recallinq that this
surplus occurs even with funding tor East Palo Alto as~istance,
which bas not beco~e a permanent part of the City's base budqet.
CKR:5Bl:9) s
• 7 s
.'
•• 1.. Taz
Actual
1991-92
Adjusted
Budget 1992 -9 3
$14,332
Actual
1992-93
$I3,322
Variance
'With Budget
($1,010)
Sales tax: receipts were down 9 percent compared to the 1991-92
fiscal year and 7 percent below the p~cjection made at midyear. A
r.ega~ive decision handed down by the State Board of Equalization in
July was largely responsible for this drop i~ sales tax revenue.
Although the City had anticipated t.he reallocation of sales tax
previously received fro:!! sun Jl!icrosystems, Inc., reserving $.5
million in 1990-9~ and $.4 million in 1991-92, the actual cost of
$1. fi million neca.6Ritated an additional ($.7 million) adjustment to
sales tax revenues.
An additionlll reason for the decrease it'l sales tax compared to
1991-1.992 is due to revenue Which the City no lonqer receives
because a larqe employer, syva Company, relocated to San Jose.
Notwithstanding the state Board adjustments or business reloca
tions , it appears that sales tax r-emained flat or 5e:w a modest
decline in 1992-93. Staff will monitor this closely and report to
council at JIIidyear rc;,:-_ ':~I19 tr-ends. In the 1993-94 Adopted
Budqet, a sales tax qrowth rate of 5 per-cent was assumed, based on
increased sales at the tiDe. This .i11 also need to be reevaluated
at 1Didye.ar~
As reported in CMR:306:93, the City 'Will be req\lired to rebate
sales tax to the federal government as a result of 5B 992, which
ralat,ed to the 1990 court decision in the A,erospace corporation
case", At this time, Palo Alto's share of the estimated final
settlement is $732,868~ It is still unclear whether the payback
will be over a fi ve-or ten-ye.ar period. Tho!.! City has not yet
booked adjustments to sales tax revenues to reflect the cost of the
Aerospace decision.
CIIR; 581; 93 ,
Propart.y T&lI:
Actual
1991-92
$8,555
, .•..
Adjusted
Budget 1992-93
$8,17(
Actual
1992-9)
$8,367
t .Il.
Variance
with Budget
$l93
Property tax receipts were 2 percent above the p~ojection ma~e at
midyear and :2 percent below the amount received tor the 1991-92
fiscal year. The decrease compared to last year is dUE! to the
Sta.te1s shift of money aw"ay from loeal municipalities, which
reduced the city'S secured p~operty tax apportionment by $a56~OOO.
Had the state not shifted property tax revenues in this manner.
Palo Alto's property ta~ receipts would have increased B percent.
The city recently received information from the county Department
of Fine:nce on Pa.lo Alto's assessed valuation tor fiscal year 1993-
s.e. Valuation qrowth was 2 percent versus the 7 percent ex
perienced in the two previous years~ This decrease is due to low
property turnover during the past year~ Property tax growth vas
eatl.ated in the 1993-94 budget at 6 percent and will need to be
reexamined at midy~r.
Vtility V.er. ~ax
Actual
1991-92
$5,149
Adjusted
Budget 1992-g)
$5,597
Actual
1992-93
$5,363
Varia.nce
'With Budget
($234)
utility users tax revenue came in 4 percent over last year and 4
percent below the amount budqeted.4 In recent montbs l there has
1:>een a decrease in electric aemand from thre.e. larqe. corporate
customers due to building cl.osures and manufacturing slowdowns.
However, this was offset to some extant by the budgeted water and
gas rate increases. whicn went into effect in August 1992. utility
users tax on phone charges was essentially flat co~pared to 1991-
92.
CMR:581,93 B
... ; :
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Tranalent OCcupaney T&x
Actual
1991-92
$3,104
Adjusted
Budqet 1992-93
Actual
1992-93
$3,109
. ,:.
~_"fr'-
-.. o~~i::; 'C;;"_~"'''';:'-'
,: ' ,
<'':'.' •. '
Vari03nce
.... ith Budget
$63
Revenues from ~~iB £ource ~ere 2 percent ~bOve both the midyear
projection ana. th-e 1991-92 level. Monthly hotel occupancy rates
were the same as, or above, the previous year's rates througtlout
the year.
other ~ •• , Tin •• and Penaltiea
Actual
1991-92
$3,358
Adjusted
Budget 1992-93
$4,302
Actual
1992-93
$4,333
Variance
with Budget
$31
This re.venue category includes 5O,tor vehicle fees, the real
property transfer taxt and police ana other fines. As a whole,
revenuea in this category were within 1 percent of bud9~t and 29
percent greater than last year, due to the real property transfer
tax incre.aae in June 1992. This tax revenue was projected
accurately at midyear.
Actual
11191-92
$6.570
Adjusted
Budget 1992-93
$7,058
Actual
1992-93
Variance
with Budqet
($212)
service Fees and Permits revenue vas 4 perc~nt below the amount
budgeted at midyear and 4 percent above. 1991-92 revenue. A
significant pos:tlve variance compared to budqet occurred in the
Fire Department, which was offset by shortfalls in the Community
Services Department. The significant variances ar.e outlined balow;
CJIR: 581: 93 •
..{ -.;
o
: . ..,..:':-
,:;/f< .. ..;:.
Fire Department -Paramedics: Actual revenue waa $115,000
over the ad.justed budget ot $610,000, due to additional
revenue g-enerated by increased transports from the second
paramedic unit.
o community services Department: Class Progr~M Fee -A $211,000
revenue scortfall is a consequence ~f lower class enrcllment,
which appears to be reflective of the recessionary econol'llY.
o Community Services Department -~reen Fees: Revenue came in
~275,OOO below budget, beo~use ot a partj~~l~rly rainy winter
seaSon which resulted in a 10 percent decrease in golf rounds
played.
Actual
1991-92
$3,908
Adjusted
Budqet .1992-93
$3,574
Actual
1992-93
$J,565
Var:iarlce
with Budget
( $9)
Stanford reimbursements to the City for Fire arld ComDunications
services vera on budget and 9' percent below the prior year city
charges to Stanford. Charges are based on actual costs, and the
citywide savings in health care costs and the PERS AS 702 credit
resulted in decreased reimbursement yhen compared to .1991-92.
Actual
1991-92
$2,063
Adjusted
Budget 92-93
Actual
1992-93
$2,157
Variance
'With Budqet
($21)
Interest income. was close to the amount staff had projected at
Ridyear~ Compared with 1991-92, interest earnings grew 6 percent,
as larger cas.h balances, reflected in incre.asCKl reserves, com
pP.nsated ror declining interest rates~
om, 581: 93 10
~---c-· _____ _
Actua.l
1991-92
$2,846
Adjusted
Budget 1992-93
$2,918
"'ctual
1992-93
$3,399
"
Variance.
'With Budget
$481
The majority of the vari~nce in ~his category is due tQ the receipt
ef $352,000 from tha state to reimburse the City for street and
sidewalk work that was done during the 1991-92 fiscal year.
Actual
1991-92
$16~1532
Adjusted
Budget 1992-9)
$16,458
ActU,l\l
1992 -93
$16,389
Variance
'With Budget
($69)
There va6 no siqnifica..nt variance in this category. It should be
noted that the Water FUnd equity tr~nsfer to the General Fund ~s
reduced during the 1992-93 budqet process. In 1993-94, the Water
Fund will make a reduced tran5fer; and it is anticipated that there
wlll be A reduced transfer in 1994-95, 'With a return to a. full
transfer in 1995-96.
Cap'D 1 l1m,4 IJrHM itute&
It should be noted that in the following ~udgetary analyaes, 1992-
93 actual a.m.ounts include funds committed tencumbered) in each
expenditure category a~ year-end.
Actual
1991-92
$42,896
CMR:581:93
Adjusted
Budget 1992-93
$44,517
c
11
"
Actual
1992-93
$44,279
variance
with Budqet
($238)
salaries and
last yearls
inc:reages~
Benefits wsre very close to bud9~t and 3. percent over
amount, vhich corresponds to negotiated salary
contract servic ••
Actual
1991-92
$4.,756
Adjusted
Budqet 1992-93
$7,198
Actual
1992-93
Variance.
with Budget.
( $331)
Contract Service.s in the Genera.l Fund realized a savings of
$33.1,000 or 6 percent below bud.get~ The majority of the savings is
located in the Public Works Department (S179,OOO) and is due mostly
to saving!!> in a tree line trimming contract with the utilities
Department. Additiona.l $!lvings were sprea~ among other departments
and were less than $50,000.
Actual
1991-92
$1,875
Adjusted
Bud et 1992-93
$2,496
}..ctual
1992-93
$2,321
Va.ria.nce
with Budqet
($175)
Supplies and Materials were 7 percent below the amount budqeted.
The vari~nce included construction material savings in the Public
Woyke nepartment ($60,OOO}, c.cause o! fewer require~ storm drain
repairs and les5 materials used in tne sidewalk ma.intenance
proqr~., and in community Services, because of a reduction in the
use of planting saterial due to the continued drought early in the
fiscal year and a reduced amount of Golf Course acrea.qe. being:
maintained.
CXR:581:93
............ -,
*~r ~ _ ...
J'~<":
.. !:i" . .,'.
:1-'
~ ~2 :.'
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. ~
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12
Actual
1991-92
$8,386
Adjusted
Budget 1992-93
$8,54G
Actual
1992-93
$8.369
.'.-;,.
Variance
'With Budget
($]71)
General Expenses were , percent .belOTJi budget. sZ!vinqs in this
category were realized: in the Planning Department/Transportation
Division, due to a decrease in the number of taxi and van trans
ports provided~ In addition, the Police Department has implemented
a ·cite and release-program, resultinq in fewer bookings &nd A
$100$000 reduction in booking fees paid to the County~
Finally., there was an unanticipated payment of $19,000 to the Palo
Alt'O Unified School District (PAUSD). That amount covered payments
for a -non-use taxa assessed by the State. That tax is assessed on
school districts for school sites not in use for school purpose$~
PAUSO had been paying the bills for some time and had recently
determined that those bills a.re covered under the terms of the
:I..eaS8 and Covenant not to Develop with the City. The city \oo'as
contacted and bas agreed tha.t the non-use tax is indeed a valid
item covered under-the lease. Payaent ot this item will become an
ongOing operating budget expenditure and will total about $20,000
annually.
In order to cover this unantlcipat-ed expe.nditure, an additional
$4,000 viil need to be appropriated fro~ the Reserve for Streets
and Sidewalks. The attached Budget AJlendment ordinance (B.AO)
includes this adjustment •
• eDt., Lease., an4 Equipment
Actual
1991-92
$1,164
Adjusted
Budget 1992-93
$1,496
Actual
1992-93
$.1,401
Var-iance
with Bud et
($95)
The positive variance in this category was larqely the result of
savings in re_nt.a.ls and p~chase of maintenance equipment in the.
Pub1ic Works Department.
CKR: 581: 9~ ]3
.. "
Alloeatu~ c~ge. (Met)
Actual
1991-92
$369
Adjusted
Budget 1992-93
($142)
Actual
1992-93
$489
variance
with Budget
$631
There is a variance in Allocatad Charges, due to lowe~ charqes fram
the General ?una to t.he Enterprise Fund for electric line clea.ring
s.nd maintenance work for the storm Drain Ft.md. Finally, ad
ministrative overhead charqes to the Enterprise Funds ~ent down as
well, due to PERS rebate sal~ry savings.
COnt.iDq .... ci ...
Actual
1991-92
NtA
Adjusted
Budget 1992-93
$387
Actual
1992-93
$234
Variance
with Budget
$15)
Tbe balance in the Contingent account reflects un.pent funds fro.
the City Manager's non-salary contingency, which began the year at
$387,000.
OeD_ral lyRA B •• ary ••
The overall operating surplus rfl'lcludinq one-time events) resulted
in increased overall reserves in the General Fund. However~ much
of the ravorable operating va~iance experienced in the General Fund
represented. liilving:6 in th4;;. streets and. sidewa.~k6/Schocl Site
Projects, while the PERS credit monies are being held in a separate
AS 702 Reserve. pendinq Council direction. The Budget StabiliZation
Reserve benefits ~roa closed elP projects and a reimbursement fro~
bend. proceeds of funds expended on t.he Ci...,ic Center project. These
resulted in a net increa58 of $88,000 in the Budget Stabilization
Reserve from last year.
CMR: 581: 93
..
Budqet 8ta~ilil.tioD ae.arv. Balance at
'/l/t:
Net General Fund Operations --On90i~g
Less One-Time Occurrences*:
R8imbur~ement of elF projec~s fro~ bond
roceeds and other revenue 60urces
Closed CIP Projects
Advances from other FUnds
Reserve for Streets and Side~alks
Increase in Reserve for Supply
BU4get 8tabil!.atioD Rea_rve Balance as of
JUly 1, 19t)
$11,356
$ 569
(1,792)
794
509
447
(411)
(28)
$.'It~t
.One-ti.e occurrences affecting the Budget Stabilization Reserve
(SSR) include a retroactive sales tax ruling, the reduction in the
water Equity Transter~ and Comprehensive Plan fund!ng~ Note that
the AD 7D2 {PERS) rebate, while impacting net General FUnd
operations , does not i!llpact the SSP., as AB '02 funds ,a.re being
reserved separately.. Therefore, one-time occurrences listed in
this table will not match the total of All non-recurring events,
including tbe AS 702 rebate, listed in Attachment 2.
A rise in non-discretionary reserves for the General Fund is the
result of higher year-end encumbrances ($785,000) and CIP reap
propriaticns 'Which increase.d $600.000 in the Streets and
Sidewalks/SChool Site projects.
CMR: 581:93 15
-------_ .. _--------
,>
--
Increase
lS92 1993 (Decrease)
from 1992
Discretionary Reserves: --
Budget Stabilization Reserve $11,366 $11,45' $ 88
Reserve for streets and Side-
sidewalks/School Site PrOj~ct5 485 896 Hi
Reserve for Emercrencies 5,000 5,000 0
Ac:!vances to Other .Funds 447 0 (447)
Reserve fOl" All 702 Credit 2.l~§ 42ll ~
Total Discretionary Reverves $19,464 $22,122 $2,658
Non-Discretionary Reserves;
Reserve tor Encumbrances/
Reappropriatlons $3,794 $5,179 $1,385
Reserve for Inventory l....,W. .L..l!ll (ll)
Total Non-Discretionary Reserves ~.!l!3§ 611~J .l..J.ll
TOTAL GENERAL F\JNI) RESERVES $~4 HiU2 $ii:il~l~ $~
The Budget Stabilization Reserve (BSR) is within the li.its of the
General Fund reserves policy Adopted by council in December 1992.
That policy stated th~t the BSR should be maintained at between 10
L~ 30 percent of the General Fund's operating expenditur_s. The
anding balance of the BSR will be $11.S million, or 18 percent of
1992-91 year end actual operating expenditurES of $64.4 million.
CMR: 581: 93 ,.
,..." :IS :i
. '-:--.. '
; ,
, ,
tnD 'A" 81'JtYlCJ 'UllPS
I Equipment Vehic::le
Replacement MAtntenence
Charg~s
Othe:
to U,!lSCI 52, 185
De &rtments
OperZlt.in; $1, 535 52,11)7
En.-c[I.Q.i ture.s
Other Revenue 5285 '" Net:. Income $630 SlZE
(Lou)
Ptln.tin~
Secv:;.ces
$3l3
$331
$1
1$11 ,
Malt .. rig
SeC'./lees
$J71
S351
$'
,2<
Beneflt..!i
and lrl.tiur-
anc-e
$::J,3B
$2S, EGO
$4,59S
$l,iT'I';
Internal Selvice Funas are usee to acco~nt for the financinq of
goods or services provided internally to all City departments on a
cost-reimburse=ent basis. Typically, charges to departments are
based on rates set to achieve cost recovery vithin each internal
service :fund ~
Activities of the General Benefits and Insur&nce Fund impact the
operatinq "tund budqets through charges to departmental Sal.aries and
Benefits (for health and dental coverage, pBid l.eave, retire~ent
contributions, insurance benefits and ~orker's compensation
insurance) and to departmental General Expense (for qeneral
liability insurance and claims)~
Note that the difference between revenues and expenditures in the
General Benefits ano Insurance Fund was $1.1 million. This means
that Charges to departments trom the fund totalled $1.1 million
more th~n actual out-ot-pocket expenses fer health and retire~ent
costs, insurance, workerts cOQpensation and general lia~ility
claims in the internal service fund. In adoitiQn to current out
of-pocket expenditures, charqes to departMents ~ere used to cover
liabilities incurred to date:
o $17~,OOO ~ill fund pa~ants for accrued sick leave to lonq
t~ employees who retire after lS years of service to the
City. The remaining unfunded liability is $752,000 and will
be reduced as fun4s are available;
o $~l$,OQO will fund the esti~ated liability for wcrker's com
pensation claims that the City's actuary has determined;
CMI<:581:93 17
>< . .. " "~
j
:j
, ,
/
~'-;_'n ___ '(<!' ;:1.; -ow'"
o $686 f 000 remains to fully fund the remaining bal.ance in long
term general City liability that has been estimated by the
actuary.
CAP ITAL IMPllOYEXP'l PM
Total expenditure.s of the Capital Improvement fund were. $2.6
million in the 1992-9) fiscal year. Of that amount, $160,000 ~as
for ~~e Civic Center structural Impr~vement project. The costs of
this project, which i~cludes & retrofit of the Police Wing and a
sprinkler system (or the Civic Center tower. are reimbursed from
bond proceeds, to the General Fund Budget Stabiliz.a.tion Reserve.
A list of CIP projects over $100,000 is included as EXhibit c.
The reaaining balances of completed/closed projects, totallinq
$509,000. 'Were tr-ansferred to the Budget Stabilization Reserv.e.
Most of this transfer was from the cancellation of the prelimin~ry
Sand Hill Road Environmental Impact Report (!:'IR) project
(CJ!R:304:93).
IIttBPlI.I S I llhm8
The Enterprise Funds were in good shape at the close of 1992-93.
Detailed information on Enterprise Fund reserve balan-::es anti target
levels is contained in Exhibits 0 and E (attached). In the Water
FUnd, savings in operatlnq expenses increased the funding of the
Rate Stabilization Reserve. (RSR) by $1.1 Dillion above proje.ctions.
By the end o~ the fiscal year, with the 1993-94 budgeted additions
to the Water Fund RSR of $1.8 million, the reserve should be above
the $4.8 million reserve minimum level approved by Council. In the
Ela~~ric Fund, additional savinqs above the adjusted budget have
been realized in Electric Purchases. As was discussed in
CMR:525:93, the Ele~~ic Fund credit has been increased to $36.7
mlilion. Xn the Gas Fund, ~ild weather during the wint2r led to
lower 9aS sales, although this was offset by savings in gas
purchases. The reserves in the Refuse Fund are low, du~ to the
sccountinq change which established the liability for the landfill
closure/post closure costs. The Wastewater Treatment Fund had
savinqs, due to a lower flow of water into the sewer systea during
the first six months ~f the year before the rains started. The
Wastewater Collection Fund experienced. sliqhtly increased re.venues,
due to the end o~ the drouqht and increased use of water. Savings
in operatinq expenses also contributed to the Waste~ater Fund RSR
balance, which is now close to the target a~cpted by Council. Tbe
storm Drain Fund continues to operate close to budget.. It is
anticipated that bonds will need to be sold in 1994-95, as planned,
to continue the storm drain infrastructure projects. Attachment 3
includes a fund sUJDIDary for each Enterprise Fund.
CMR.:S8~:93 18
."
1992-93
r Variance
1991-92 Adjusted 1992-93
Actual Budget Actual
RevenlJes $10,745 $16,250 $16,296 $46
Purchases $3,987 $4,914 $4,&72 $42
Operations and
Transfers $5,766 $6,532 $5,612 $920
Capit.~
Expe...""lses $987 $3,102 $3,027 $75
Net to. {from)
Reserves $5 $1,702 $2,785 $1,083
ReveDue.
With the drouqht officially over in the latter part of the fiscal
year, the actual revenues were v~ry close to the adjusted budqet.
Compared to FV 1991-92, they were. $3.6 million or 34 percent
higher, a& a result of a rate increase and rising sale~.
Savinqs in the water Fund ~ere due to the end of the drouqht, which
decreased the-need for resource conservation efforts and eliminated
the need to use wells as a source of wa.ter. Easing of water
restrictions allowed the allocation of conservation staff to other
utility funds.
R ••• rv ••
The RSR balance increased by $2.7 million in FY 1992-93_ as a
result of strong sales and favorable expenditure variances. The
ending ilSR balance of $3.4 million is still beloY the minimum
balance of $4.8 million in the reserve policy quidelin95 adopted by
Council in June 1993. The target RSR balance for the Water FUnd ie
$7.2 million.
CKR:S81:93 ,.
I
<1
~ u
I
I
Electric Fund
1992-93
1991-92 Adjusted 1992-93
Actual Budqe.t Actual Variance
Revenues $/1,490 $78,030 $75,553 {$2,4li)
Purchases $28,397 $36,051 $27,693 $8,359
operations,
Transfers , Other $27,858 $28,696 $27,251 $1,'45
Capital
Expensl!-s $5,329 $13,796 $12,829 $967
Net to (from)
Reserves 59,906 ($513) $7.781 $8,294
Revenues for the Electric Fund vere J percent below budqet due to
lower sales, largely in the ind.ustrial custome~ elass4
Purchase ..
There were savinqs of $843 million in electric purchases, beyond
the decrease projected at midyaar, primarily due to the winter
rains, which increased the capacity factor of the Calaveras
project. This caused a Significant red.uction in the amount of
power which had to be purchased: from the Western Area Power
Administration 4
&.pens ••
There were saV'inqs of $1.4 Rill ion in other expenses in the
Electric Fund. These 'Were primarily due to refinancing of the
calaveras bonds, which reduced debt service; delay in the im
plementation of the fuel cell demonstration project; and less line
clearing work than originally planned.
:a ••• rve.
The. contiriued s2IIvinqs in power purchasEs and other categories
contributed to a $45.1 million ending RSR balance. This is $18.4
million higher than the maximum limit per the reserve policies ,see
CMR:58~:9J 20
--------------
"'-. . :~ ... :~ ..
.'
Apper.;dix 2). This surplus was addressed as part of the $'36."
million electric consumer refund (CMR:525:9J).
Ga. hOA
1992-93
1991-92 ~djusted 1992-93
Actual Buoget Actual Variance
R,WenUQ5 $17,080 $20,868 $19,909 ($959)
Purc...'ullses $S,203 $10,480 $9,855 $622
Operations ..
Transfers , Other $4,996 $5,98' $5,560 $424
Capital
Expenses $1,127 $4.245 $3,930 $J15
Net to (from)
Reserves $1,754 $159 $561 $402
.. ...--nu ••
Cas Fund revenues were $~60,OOO or 5 percent belo~ the adjusted
budqet mainly due to lower than projected sales durinq the winter
aonths, which were warmer ~.an average.
Purchas ••
Lower PG&E and market C05tS for gas resulted in oil savings 0':
$600,000.
There was a sl!I;vinq& of a balf million dollars in operating expenses
in the Gas Fund due to savir~s in construction ~aterial, contract
costs for Geoqraphic Information Systems (GIS) related worle by
doing work in-house, an~ in allocated charges .
•••• rv ••
:, __ serve balances remain strong for the Gas FUild. The current RSR
balance ($8.6 million) is slightly above the maximum limit, but
with the planned acceleration in the infrastructure proqram and
.. --
,.
proposed therm factor credits to customers in 1993-94~ the reserve
bal~nce should tall back to within the desired range',
B.fu" ruM
1992-93
1991-92 Adjusted 1992-93
Actual Bud et Actuel Variance
Revenues $13,02:5 $16,20) $16,062 ($141)
PUrcha.ses $4,958 $5,758 $5,602 $156
Operations and
Transfers $6,910 $8,999 $8,732 $267
Capita.l
Expe:nses $328 ($819l $283 ($1,102)
Net to (from)
Reserves $829 $2,265 $1,445 ($820)
a..,Rue.
City-billed revenues were $300,000 belov budqet, largely in the
commercial customer class. Garbaqe volume has been reduced as a
result of recent rate hikes and increased recycling activities.
However, the disposal tee at the Kirby Canyon landfill site and the
Cityrs portion of Pale Alto Sanitary company (PASCO) billed
services were $144,000 higher than the budget.
BKpell •••
The $400,000 savings in operating expens~s ~as Que to savings in
the Source Reduction Recycling Element programs, low bids on City
qenerated hazardous waste and household hazardous waste collec
tions, and a reduction in the amount of cover that was naeded for
the landfill. Cover mAte.rial waf; obtained at no cost from
construction sites~
a •• erv ..
Tb2 RSR balance fcr the Refuse Fund is $1.1 million. This reduce.d
balance is the result of funaing a $5.6 mi1.1ion period-to-d.ate
liability ror the landfill closure and post-closure costs. The
establishment of this liability reflects proper accountinq for
CMR: 581: 93
~~----
•
· ~ ,
<-:-~
/.: "£" . .. -,;
clo&u~e and post-closure costs per recently issued Statement 18 of
the Governme:ntal ACcouf'.ting Standards Board (See CMlf: 325 ~ 93) • .,.t ... te, lU~d: Tr •• tJa9pt
1992-93 I 1991-92 Adjusted 1992-93
Actual Budget Actual Variance
Revenues $9,982 $13,029 $11,552 ($1,477)
Operations,
Transfers oS!: Other $8 ,439 $10,156 $9,416 $7~O
capital Expenses $562 $2,111 $2,059 $52
Net to (from)
Reserves $991 $762 $77 ($685)
aaVaDu ••
Revenues from Reqional Water Quality Control Plant {RWQCPJ
partners, which are based on operating cost requirements, reflect
large savings in various expense categories at the Plant. Other
revenue variances were experienced due to lover fines ($50 J OOOJ and
interest inco.e ($40,OOOJ.
Otbar Elrpen •••
A positive budqet variance of $740,000 was the result of vacancies
and decreased overtime, and various savinqs in contract services
and supplies .
•••• rv ••
The ending balance for the RSR is $2.) million. This is within the
ranqe limits set by the Council's reserve guidelines.
CKR:S81:93
•
••• t. ... ttr TUneS: Coll.~
1992-93
1991-92 Adjusted 1992-93
Actual Budget Actual variance
Revenues $6,.138 $5,065 $9,297 $232
Purchases $3,552 $3,904 $3,457 $447
operations,
Trans f ers &: other $2,075 $2,086 $1,946 $140
capit.el
Expenses $954 $.1,~34 $1,863 ($29)
Net to (from)
Reserves $1,556 $1,241 $2,031 $790
a.venu ••
The re .... --enues for sever services -were hiqher as a reGul t of
increased watar usage by th commercial and industrial custo~ers as
the end of drought became apparent.
P'Urau •• iI
Due to savinqs in the Wastewater Treatment Fund, there were savinqs
of $400,000 in lover charges for treatment.
The majority of the savings in Wastewater Collection expenses was
realized in the contract for eme~qency sewer repairs for customers,
based on lower demand for these services.
Reserve.
strong sales r-evenues, combined with the
described above, contributed $2.1 ~illion to
1992-93. The endinq balance of $3.2 million
target set by the Council.
CMR:581:93 2.
expendi tu.rl! sa v inqs
the Fund's RSR in FY
is very close to the
J
--r .",!
~.~c '.:':_'
.tera Drain_g' lund
1992-93
1991-92 Adjusted 1992-93
Actual Budqet Actual variance
Revenues $6,354-$2,931 $2,956 $25
Operations,
Transfers oS: Otber-$2,480 $2,074 $.1,748 $327
Cepita.l Expenses $1,334 $3,877 $3,876 $0
Net to (from)
Reserves $2,540 ($3,020) ($2,668) $352
Althouqh customer revenues were $51,000 (less than 3 percent) below
the adjuste!3 buclqet, highe.r-than anticipated inte:-est earninqs
offsat the loss .
.EXpens ••
Savings in the Storm orainaqe Fur~ were due to ~ess maintenance
york than projected.
Beaerr ••
Reservea in the Sto~ Drainage Fund are above target for 1992-9J~
However, 1993-94 capital expenditures will bring: reS6:rveS below
target levels ~ It is expected th~t a rate increasl! will be
proposed for 1994-95 to continue bond financing of capital
projects.
,eappropriations
Exhibit A includes the staff recommendations for reappropriations.
"CQHKEWATrOHS
Staff recommend.& that the City Council adopt the attached ordinance
authorizinq= 1) closing ot the 1992-93 Budqeti 2) reappropriations
funds into the 1992-93 Operating Budget; 3J ar~ closing various
Capital I.provement Project balances, for projects ~hich have been
comp12ted, to the Budget Stabilization Reserve~
CMR: 581: 93 25
-:" ... ,
,
!
I
Att:4ebment
Attacm.ant
Attacllaent
EXhibit A
EXhibit B
EXhibit c
EXhibit D
EXhibit E
CKR: 581:93
1
2
J
A'!'TACID!ENTS
BU4qet Amendment Ordinanca
calculation of ~on-recurring Events
Enterprise Fund Summary
1992-9) Reapp~~iation Requests
An&ly£iB of Reserve Balances by Fund
capital .IWlprov6tnent Project.s summary
~nterprise FUnd Reserve Balances
Enterprise Fund Reserve Targets
26
-",-'
A TTACHII£lIT I
ORDINA.~CE I/O.
ORDll/ANCE OF THE COUNCIL OF "HE CIT¥ OF PALO ALTO
AUTHORIZING CLOSING OF THE BUDGET FOR FISCA.L YEAR 1992-93
WHEREAS, pursuant to Lle provision5 of section 12 of Article
III of the Charter of the City of Palo Alto and as set forth in
Section 2.28.070 of the Palo Alto MUnicipal Code, the council on
JUne 22, 1992 did adopt a budget for fiscal year 1992-93; and
WHEREAS, fiscal yea;-1992-93 has ended and the financial
results, although subject to post-audit adjustment, are now
available. and are here" .. ith reported in summarized financial
exhibits pre~red by the Director of Finance which are att.ached
hereto, and by reference made e part hereof; and
WH:ER.EAS, pursuant to Section 2.28.080 of the Palo Alto
Municipal Code, the City Manaqer did amend ~~e budgetary accounts
of the City of Palo Alto as shewn on the attached exhibits to
reflect:
(A) ~~itional appropriations autho~ized by ordinance or the
City Council.
(B) Amendments to employee compensation plans adopted. by the
city Council.
eC) Transfers of appropriations from the continqent account
as authorized by the City Hanager.
{O} Redistribution of
proqraas r and objects within
the Ci ty Manaqer ..
appropriations between divisions,
various aepartments as authorized by
(E) Fiocal year 1992-93 appropriations which on July 1, 1993
wera encumbered by properly executed, b:J.t uncompleted, purchase
orders or contracts; and
WHEREAS, Article III, Section 12, of th~ Charter of the city
of Palo Alto requires City council approval of additional appropri
ations or transfers of appropriations from one department to
another; .and
WHEREAS, fiscal year 1992-93 app~opriations in certain
departments and categories as shown on the attached Exhibit -A-,
While not obliqated by purchase order or contract, at year-end are
nevertheless recommended for reappropriation in the fiscal year
1993-94 budget;
1"
~.'.
'., ~.
NOW, THEREFORE, the council of the City of PA~O Alto does
ORDAIN as follcws~
SECTION 1. The City Manager is authorized and. directed to
increase, if necesss"l'Y, authorizations in the utility funds by
amo'Jnts sufficient to provide for purchase of additional 'Water,
gas, electric, and refuse collection services, in the event the
sal.es of said utilities services exceed the oriqinal estimates
contained in the Ci.scal year 1992-93 :budget.
SecTION 2. The fiscal year 1992-93 appt'vpriations tor tbe
department. and cateqorias shown on Exhibit -A-shall be carried
forward and added to the riscal year 1993-94 budget.
SECTION 3.
directed:
The city Manager is further authorized and
(A) To close the fiscal year 1992-93 budget accoun~s in all
funds and departments and to make such interdepartmental transfers
as required by the Charter of the city of Palo Alto, by ordinance,
or as set forth in the fiscal year 1992-93 budget as adoptee or
amended.
(8) To close variou5 completed capital Improvement Projects
and move the balances into t.~e Budget Stabilization ReservQ~
(C) To establish reserves as set forth on Exhibit "8-in the
amounts sbown or as necessary to provide tor:
(1) A reserve for encambrances and reappropriations in
the various funds, the purpose of which is to carry forward and
continue in effect the unexpendQd balance of appropriations for:
(a) OUtstanding purchase orders and contracts for
which qoods or services have not been received or completed ~y the
last day of fiscal year 1992-93. Such appropria.tions shall be
carried forward and added to the fiscal year 1993-94 budqet~
(b) Fiscal year 1992-93 departmental expenditures
which were authorized to be carried forward in Sectidn 2 &bove~
(2) Reserves for Advances to Other Funds and for Stores
Inventory in accordance with ordinance and policy guidelines.
(3) Reserves for utilities plant replacement, transfer
stabilization, system i.provement, and other reserves in accordance
with Charter and policy guidelines.
(4) A reserve for general contingencies of such amount
that the City Council may approve.
(S) Reserves for AS 702 (PERS) retirement rebates held
in various operating funds.
(6)
the remainder
revenues over
After providin9 for the foregoing reserves, transfer
of the fiscal year 1992-93 excess of General FUnd
expenditures to the Buaget Stabllizdtjon Reserve~
~Clli........!.4 The sum of Four Thousand Dollars ($4,0001 is
her~by added to General Expenses in the Utility Users Tax Subfund
lind the Reserve for Streets and Sidewalks is correspondingly
reduced.
SECTION 5.. This transaction will reduce the reserve for
Streets and. Sidewalks from $441,000 to $43'7,000 as of June 30,
1993.
SEe'l'ION 6. Upon completion of the indepe.ndent audit, detailed
fin&ncial statements qiving effect to all the above sections shall
be published as part of the annual financial report of the City as
required by Article III, Section 16, of the Charter of the City of
Palo Alto and in ac.cordance with qenerally accepted accountinq
principles.
SECTION 74 As ~pecified in section 2428.oaO(a) of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
SECTION 8. The Council of the City of Palo Alto hereby finds
that the enactment of thi~ ordinance is not a project under the
California Environmental Quality Act and, therefore, no environaen
tal impact assessment is necessary4
SECTION 9,
Municipal Cod.,
adoption.
As provided in Section 2.04.375 of the Palo Alto
this ordinance shall become effective upon
IIITRODlJCED A.'lO PASS ED:
AYES:
NOES:
ABST'ENTIONS:
ABSENT:
ATTEST: APPROVED:
c>ty Clerk Mayor
':-.'
APPfIOVEl> AS TO i'OlUt:
Sr. Asst. cIty Attorney
APPROVED:
city Manager
oirector of Finance
:~ .
NON-RECURRING CALCULArION or EV~B
Net Operatinq Surplu£
(see General Fund Suuuaar
($000)
Subtract non-ongoing savings:
o PERS Rebate
Add back non-ongoih9 reductions:
o Retroactive sales tax reduction from
-$2~606
court ruling +$ 707
o Lowered Water Fund Equity Transfer +$ 476
o Lower City overhead charges to Utility
Funds due to retirement savings PERS
rebate in Admin. departments +$ 227
Add back one-time. extraordinary expenses:
o Comprehensive Plan Funding
Subtotal: Non-ongoing events
Net Ongoing Operating-SurplUS
CMR:581,93
" .. ' , ,
'~:r; t
.~'~~~~' t-'~f~"
+$ 380
-$ III
tt
$1,383
I
I AnACHMENT3
WATER FI.fNO
1.1112"~ 1tU-IJ
1"1-12 Ad!IotttH , ..... , ...... -IIIOW 6oll!II ~-. -R£VE>jU, --110.745 $14,33::< '14,m $1"'.371 ...
R , "".Iioi_1 Ene '1,918 ",918 SI,P11!1 I<l
TOTAL REVENUE 110,7.(5 $16,250 $16,:296 ,r6,296 ... ---13,007 S4,914 $.4.!ln $iI,an S42 0IIw"-15,766 $E,= 55,'" ... $5."'2 me>
TOTA.!.. OJI'ERATlNG EXPENSES $9,753 11l,44i '10 .. 418 ... S~O,4&4 ...,
"-"-..., 15,102 $1,249 Il,na ".m $75
TOTA:.. EXPENSES 110,740 $1<4,549 '11,661 $1,844 $13,5" $1,037
_ It£SEItVElS
" $1,702 ".620 ('1,844) 02.7" 1~,083
EUCHUC FUHO
, ...... 1tt2~
''''~ Adj ..... , ...... ...... ----~ f!Iw:I ~.....--. -IIEVENU.E --$71,4S0 172,176 ....... .... , ... ($2.<77)
R , ........ /Enc ",as. 55 .... $5,054 Ie
TOTALImlENUE $71,490 171,030 175.5153 $75,5$3 1$2.<77)
ElCPENSE1i -1:28,397 $35,1)51 .$27,892 m,,,", ......
0IIw"-m,"" 12B,68~ ""',SOl .... W.211i If,445
TOTAl. OPERATING EXPEN$ES $56,2Z) S64,n2 ... ,253 .... ........ ".""
"-"-55.'" "3,796 13,m 59,1.(7 $'2,829 ..., "--032 $J5 "" $35 SO
TOTAL EXP£H,Wi $61.584 178,543 S57,!l7il $5,002 ,""m $10,m
TO«O'ROM) RE3ERVE8 SO,""" (.$S13) 117.583 (SO,"') $7,781 .. -
GAS FUND
1Hl-t.l '"2"''' 1"1-12 Ad)u!l1iIcl '"2 .... 3 ......
8<!IIlI )WIIIII t.l:llIIII E!!<!Bw> ~. ~""'""" REVENUE
-.." 117.0e0 $19,610 $ie,651 "",65' ( .... ) ftw;;;:i "'" 'iIIiCi. I EN: S1.2S8 $',~ S1,25e $0
TOTAL ftE'VPllJ£ 117,080 120,868 "9,909 '" 119,909 ( .... )
EXP£IfUs
"""-1i.203 "0."80 ...... $9,856 .." ""'"'-.... 050 55.'" 55."'" 1173 55,521 ... ..
TOTAl OPERArlNG EXPt:NSEii 1'4.162 $16,425 ,s.'S,26E 1113 $1S,37'e 11,()i4E
~-'1,127 $.4,245 12,loe ",625 $3."" $3<'
-"""'*'" 131 "'" S39 $39 $0
TOTAl. DPEJr4E:S '1",328 '20,709 $17,41Q ",938 119.:wB '~.381
T'OI'(FRCJM) REa:ER\I'E$ '1,754 51" 5>"" (11.9'3&) ... , $<02
REFUSE FUND
1192043 '"2-1.1 ,"' ... Iodj ..... ,"2·(;3 .....
.!dill ---.. ~ EI'MiIR!yf -RE\IEHUE --113,025 '14,&26 "4,385 ,t",3!:5 CI'41} • ops ..... /Ene 11,F:n 11.817 11,Bn 00 _"'REVaIUE 113,azs 116,200 116,0!2 $18,0B:2 (1141)
ElO'EIIOO
~"PASCO ....... ".'" 15."" 15.002 "~5EI """'-$6,910 $0_ U . .." .." ".732 S207
TOT ..... OPERATING EXJ>EI~SES Ill,. $14,751 $13,"'03 $931 11"','334 ..." --S32Jl ($819) .,. ."" $203 ill ,102')
TOTAL EXPEHS£8 112.15115 '13,938 $13,<119 11,198 $14,817 ($679)
TOI(f"ROIIf) REa.ERV£S $829 12,265 $2,643 ($1,198) $1,40(5 ($020)
WAS~4TEMTREATMENTFV~O , 1tt2-13 "fI1:"~ '"'-1.1 Adj ...... tI!!t·t3 ....... ......, _01 -EnolBo .. !'!....-o V-
I
IlEVENU.
-.. sa,,,", $11,Q?9 $0,502 $9,562 ,'t,4n)
Fl...,.."",,:i:a&w.! ~ l2,COO 52,000 l2.ooo $0
TOTAL REV!"NUf $S,,,", 113,029 S",55~ $0 111,552 ('1,477)
........ EO """-11,!iI41 ",~ UI,HIO ,705 .. ,-,"0
TOTAL OPERAnNG EXPENSES 11,941 ",S20 5&, teo 1700 ...... 17"" --1502 12,111 s',cee .on '2,059 "" p-""-.... '53' "', ."" $0
TOT .... EXI'EH8ElI $9,CO! " 2.257 $9,791 11,678 '1:,~ I7S2
TQf(FIItOM) R£8EJM;:3 ... ' .7b2 '1,755 (SI.616) "" ($885)
WASTEWATER COl.l£CTIOI.! FUNO
, ...... (*-13 ....... -1"2''''' ....... --_E ------18,13& .... " ",""" SO,,,,," ,..,
n :) .......... (Ene ..., -..., III
TOTALRiVEMJE U,1Ja $S,,,",, $9.297 10 $9.= S232 -----sa$! 53,"" 53,457 sa,"" ...,. oow_
",953 ....... $1,m ... S1,fI1.! "«>
TOTAL 0ftEAA11NG EXf'aISES IS."" IS,'" S5.21' sse IS= ...,
~~ .... $t,&l4i 11,251 S576 11,163 ($29) --$123 1131 $131 5131 10
TOTAL. EXPEIdEa $6,582 17,824 1O,6J2 ..... 17,lee" ....
TOI!FIICM) PEBEfM!S 11,556 .11,201' l2. ... ($634) $2,031 1700
i
I STORM ORAjN 'tJ" D
'"2 ... 3 ''';I-U
1111"" -1"2-IJ ""'"" ---Er!<I!!Ha I'I1II_ -REVEHU.
"-$1,n4 $1,7,32 11,m $1,757 .25
R_WhipMicw., Ene $1,199 11,199 '1,121 '" ..... -14,500
TOTAL REVENUE S .... , $2.931 .~ ... SO $2,'" ."
EXPEHS ..
""'"'-$7eo 11,627 n,2D') SO 11,301 mo
TOTAl OPeV-.TING iXP!NUS "eo 11.6:27 SUKl .. 11,Xl1 mo ---11 ,334 $3,877 .~ ... 11,21 t 13,Il7e " ~of AdYMe8 to GF $1.no ... , ..." ... , I()
TOT~ EXPEN$U 13,81. 15.9:51 $4,<05 $',21£1 55,'52_ $J21
T'Ot(P"RQIrII) 'RES ERVEI .,,"" ($3020) ($1.449) ($',219) (t2,i!JI68j S362
FinADce
Accounting
Real ~tate
InfprmAtion
Res.ource§.
Pub1 is WDr]cS
Facilities
Manaqese.nt
EXHIBIT A
19'3-9' RBAPPROPRIATION RBQO~STS
a •• /Re •• on for R.appropriation.
I9NR Actuarial services
{Due to problems in getting an
insurance certificate tor the
cantractor~ this contract was not
signed by the June 2S deadline.)
Terman Specific Plan Programs
(Follows Council direction to
earmark lease payments from the
Jewish community Center Oay
School for prograMS consistent
with the Terman SpecifiC Plan~)
ADA dollars to pay tor curb ramps
in residential area that waS not
a part of the Transition Plan.
{ADA transition plan needs to be
co=pleted first. Work is
expected to be done tbis Fall.)
Payroll/Human R~source5 project
(The first request for proposals
did not generate a softvare
vendor that met all the
r~~irements needed~)
Replace worn carpet in the
Children's Library.
PUrchase roof materials, and
repairs to selected facilities
not scheduled for roof
replaceme.nt.
Repair damaged floor at the Golf
Course kitchen.
$25,000
$12,000
$9,650
$30,000
$10,000
$14,000
$24,000
$£7,000
o.ptrbtent/
Divi.ion
puhlic works
Engineering
£.l.mning
Transportation
C01p.lDun ity
Serviges
Recreation
Parks , G<llf
1"3-,4 R&APpaOPRI~TION REQUESTS
LOCal street resurtoc~nq.
(The preceding four projects wer~
not bid before the June 25, 19~3
deadli1'le. )
Deficiency Plan for Congestion
Management Program Intersection.
{Funds are requested to be
reappropriated from savings from
1992-93 Phase I ot the Deficiency
Plan in order to meet total
projected costs tor Phase II in
1993-94.)
fabrication of CUbberley
Community Center signs, tenant
signs, directories and
directional signs which conform
to the ARB approved master sign
program.
(More time than expected to
complete a master sign proqram
study and get ARB approval.)
Renovation of the Cubbe~ley
running track:.
(Project not bid before the June
25 d&adline.j
Consultant fees for Colf Course
Master Improvement Plan
development.
(Project was not bid before the
June 25 deadline.)
rotal Geueral Fund a.qu •• t.
AIlount
$140,000
$5,000
$25,000
$16,000
$75,000
8452,150
I
Dtlpartaant/
Dividoll
MIDHa:! Ft1lfI)B
RefUse Fund
utilities
Administration
Electric Fund
1"3-'~ REaPPROPRIATION REQUESTS
Park Recycling Bin.
{project delayed due to siting
probleDs. )
Baler for Recycling Center~
(Baler purchase ~as ae!errerl
because of uncertainty over
whether stacking bins ~ould be
distributed Citywide. Since bins
will be delivered, it ~ill
substantially increase tonnages
of materials collected for
recyc ling. )
Support for GIS.
(GIS implementation has taken
lonqe.r than projected; this will
reappropriate funds for
proqramming support.)
Demand Side Management
(Project not bid before the June
25 deadline.)
Total ZDterpri •• Fund Requests
nrrBllJlAl, BBIIVJ:CI! l'\llI1>
Vehicle
Replacement
Replacement of Grader.
(Staff is still developing
specialized specifications.)
Total Xnt.rnal Service Fund
Requ •• ta
/
Aaount
$7,100
$~95,OOO
H9,SOO
$145,000
S28,QQQ
$3.4 ... 600
$135,000
$135,000
1"'-'4 REAPPROPR!ATION REQUESTS
Depara.."tl n •• /Reaaon tor ae.ppropriation. Amount
Divl.~i~o~n~ ____________________________________________________ __
CAP:IorAL IKPllOV8J!BhT PROJ8CTS
Refuse; tuna Landfill gas condensate
(Work was not begun pending final
Federal and State regulations.)
Total capital Lmp~ov ... nt
project.
58Q,000
$80,-Cl00
---------"
ntflBITI
199:2-9J ANALYSIS OF IU!lEaVE BAlANCfS a 1tlTAJNU) PARNJNGS BY FUND
j~ .. hf-t I.~I) (la lOGO'.)
.....,.. 'total 'toW Opemial ......
00/10191 ~ bpmd T,ilnIftn Othrr 06/JOi'J
GeMni ep.nUnl fllnci li,.u.9 51,179 64,251 12)40
--"-.--------~--------
R.~fal'l
Enw.nbl'lll~ft ~ Rftppropri .. iom 3.16.1 ~tlN
Stor-ln ..... 1I1I1 ittpllCt'lMRt 1,042 1,01-4
Qfttutl CnntinlPnr:in 5.000 S,QXI
AriVMCIII To Othllr Pllnda ... ,. .0-
.... Empln}'mmlllom.foq 1,166 ~ln
51.-tit. ~ida.a1b (V"'9Pf"prioted) OS I9S
c.pi.,j PIO;.t. II,''''' II,HI
Clpiul '",Ira' Fund 6,20 ,9, 4,475 ~.1l4 (S?) t..l~
-----------------------------~------,-------------------
R.cMntt ftm
~...,..~bf't1lC8 &; RnpplOpnM,<>,,1 '.142 f..,ISO
SpM.J kt .... ueFund 1(),)l6 l,1U n'l (t,!>f.9'j lO,Sl'J
--------------~."---------,------~"-----------, _._--------
Rrwn .. fcm
·t I ~I"W': lmprOftrMal (0. -rD.) 1,941 1,]09 (I Z'J~) 1,9H
',. p~ Grlntl (CDSG/HlP) 914 671 6.'0 (lo.) 7S1
How"',I ... 1.»" S,490,... 110 ~,'I.
Spfri.I Distnct. ,10.114 (1&01 1,1"
Trlffl( Mitipiion t,MI 74 (10) 1.IIS
DIIflot I!;.t'rmtlnl 1'....... S,041 I,})' 2/14) IIJ21 (1.~2~) J.l\~ _________ ~_ __~,_______ -_0·------" ______ . __ _
Il~r"n a~:_;t,;'~M: :~" ,>,-,
T,rm ... (./Irh I/to U1 "O¥ 7:> I,'WI'
Sr-.aI ~M Iond. UO~, ,n 81!
Ott.r toN! I\tMrM 1,4*1 ~J 9;\6 904' (1,51") ~\J
,,' _:1 Intimal s..nd flu...! ',§'* 12.'I9~ }I,I''')1 10,411 ,,-------------------.. -------.--------.---~---
Rnervttf"r:
E'f"pll!eM I\tplu"rMltt R_rn (,.224 Z,IJJ ',S)~ -'1 6,11~4
V.h,d. htvm.I\IJI... no 1,2]) 1,101 4'1;.
Prillllncs.."ka 11 no HI 10 __ ~ m m ro
Go:",.nI • ..tiq .nd Innmnu 1,9)-' 27,'H4 ~,860 J,OOl
~u II
--I
!
I
•
-.' ..' '. ~ ,
'-."",~",~,
PIOl~ ""luIIN Ellp~ru I.'YTD Iud, .. 'ucu. VI', '~trlPfat· Iht.Tdi.
ProJect TIC .. Numt.r ludgetto o..t. '''.'1) .-.. ... .. ...... B ... ".. ... ~ftIlN' ~.El.p.
-----
ByxbM PR 0. ¥'." 8747 ',:.!s..,OOO 2,27;i,15eO "" I,,,", 9,DOl 2,284,CIX)
Lab,F", & StudIw .... "',682 339,171 100.8113 11011,828 "",000 1604,828 6<>1,$12
GHSI:.wor.I~ "'9 m,m 18,418 , .. 185,m '95,3'l3 292,m w .. S1lltion Imp. 8m >35,_ 112,~ .." 122,241 122.247 7:15,'"
OUWryAd.12 KV F .... 1I1l31 1,050,000 741,8.lO 10",127 'Z01,'4J 125,000 ),."q,443 1,175,000
~ 1"'0.8","" .... 936,650 <5,,30'/ 52,'" "32,347 413,100 845,447 1,349,75D
HIi,... WIY 12 KV Addtlun 9053 797,tyJ !!OO~1. 2112,960 27,~ 27,.4&1 7i7,OIJCI e., Third Dv UG CIroU. 905< 1100,900 2<e,g66 9(1,130 58<,,",,, 56<,'" 909,990
'IIidchftIId RaMI Unda'gt. 9055 1,857,000 t,797,lB1 2,526 57,300 ",')OS 1,e51,rm
GIS~ 9101 215,1JOO 17fS,138 JO,eG2 ,",1162 215,001
/ 0Mn P.A.. UG dIIlrict III 9152 1,8GO,~ 1.3.2,'" 2«S,86fI 231,191 231,191 ·1,1160,000
I W ..... R .. n.liol1 9170 300,000 12t,on 55,419 122,509 122,509 JOO,OO'J
I Slum W~ .. Quality Imp. .'"" ,"",,000 211,391 '_,745 118,157 tOO,OX! 27ft,857 700,000
l..-.:IM Plltial Cloatn ;i51oo !}76,otJ) ,,1134 9n.(J8i6 " " 975,000
J
00It' Ccu .. W •• RKilma mo ,"",000 18,535 '",50S 191,899 191,899 2!J(J,c;oo
NIiMwII 0.. VIhIafe Corw. 9230 221,000 4,574 2,"", 213,588 370,000 583,598 591,000
BIA T. B....ur CD CoIofadu 9251 100,000 86,820 ftl,1eQ 63,1eo 1~,OOO
OnInPA.~N 9252 1,8GIJ,OOO 28,310 146,571 t,085,OO8 85,000 1,750,058 1,!US,fIX!
IMtIum,& ~rm ~ Corl ""'" 250,000 19,616 162,538 67,586 200,000 267,~ "~,OOJ
eMu cent.r BIJId.Out 9352 1,381,500 106,200 1,2?8,Nl fIIl,{D] 1,;aJ2,291 1,397,SCQ
StnrcMlW'il" Pio ... , .... !1354 130,000 2,140 1m,2D3 22,657 2'19,000 251,657 T..J9,[D]
SUBTOTAL U,111],106 e,487,&::IQ 2,lOt,Tr9 5,820,699 1,SM,'OO 7.JM,199 18,m",208
1<"
___________________ .. ______ . _______ .·T~_. _. ____ . __ . ________ . __
j WaiIlfMIllnR~ 80'. ""'""'"' 193,23< 7.380,000 "
I 0.. M.jn R«JIaoemenI eo1. "" ...... 1,!S73.7~S !',42CJ,0CI0
Storm DflliI\8ge IMJI. 88'" ...... "" 2,573,:158 1,1"S,axJ
Ektalric Ojst.lmpcovernenl . .,. .,.,... ... 1,"'6,212 8,136,000
Wntewfll(lJf CoIS.,. lIIe/18Ib 8173 ......... 1,2Jl,~ 15,400,000
t rtMt,E"'~ funtf P.~ 17,110,108 A,4i87,AlO l\1,&oW,~6" !'i,e20,~ "3,049,100 7,368.799 18,'578,208
I ",~" '"
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iJ ~
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It
~-=j = .. II II ~
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:i :i
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;i ! ~ -
j ~ I -Ii
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" -. .:. -"., .
"'~'~ -";;.
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:;
~ ~ • ~ :; :;
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;i
~ ~ :;
~ " a G.
:;
;: ~ -
E ~ :; :;
Ii ~ :I Ii
s l -:;
'-.
. '
" ,--= -, .. -"'. '<--.-. ,-.:-}
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= -
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..
EXHIBIT E
ENTERPRISE FUNDS
RA TE STABILIZATION RESERVE
1992-93 Mfnlmum Maximum Over/iunderl Overf(underj RSRBaI RSRBai RSRBal MinBoI Mua&1 ~ (SOOI!) (.WO) {J~QllJ ~
Water $3,368 5<1,259 $8,519 ($891) ($5,151)
Electric 5<15,065 $13,325 $26,850 $31,740 $18,415
Gas $8,61. $3,788 $7,575 $4,831 $1,044
Refuse $1,047 $1,690 $3,380 ($643) (S2,333)
WW Collection $3,208 52,207 5<1,414 $1,OOt ($1,206)
WW Treatment $2,339 $1,606 $3,212 $733 ($873)
Stonn Drainage 51,238 $250 $500 $988 $738