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Home My WebLink About0570.093.. Noveml:ler 4, .1993 HONORABLE CITY COUNCIL Palo Alto. california A'!IlNDMENT U TO CONTRACT #C3037414 BETWEEN THE CITY OF PALO ALTO AND MOORB, LAOOFANQ ~~ GOLTSMAN, INC. FOR ASSISTANCE WITH PUBLIC PARTICIPATION FUNCTIQNS Members of the Council: AIl additional Comprehensive Plan Advisory Committee 'CP.~C) meeting was held on Saturday, July 24, 1993. in order for CPAC to obtain agreement on a draft Visions. Goals and Issues statement. (This meeting and its associated costs were briefly discussed in CMR:S18~93 of September 3D, 1993.) This all-day meeting, facilitated by Moore, Iacofano and Golt~an (MIG)~ was successful and resulted in CPAC completing its Visionsr Goals and Prelimdnary Issues document on schedule for later Planning Commission and City Council review. However, preparation and participation in this meeting by MIG was not included in the contract the City Council approved with this firm in December 1992. As a result l the attached contract amendment adds the professional services and costs that were required to facilitate this meeting. Total proiessional service costs for this special CPAC meeting amounted to $4,794.09. Because of the urgency of this special CPAC meeting, there was not sUfficieDt time to request Council authorization for this contract amep~t prior to the meeting. However, the City Council liaisons to CPAC were briefed on the need for this meeting and endorsed proceeding with it prior to formal action on the contract amendment. As noted in CMR:518:93, expenses for this additional CPAC meeting are being funded by the City Manager's Contingent Fund. CMR:570:93 • RecorrmendatiQP Staff recommends that Council approve the attached amendment to the MIG contract for this July 24, 1993 CPAC meeting. Respectfully submitted, .Jk. ~l..-..~ GEORGE z~ Astbfi;: ~p , ins Official FL~ . :c ty Manager ~ttaChment: Co act Amendment previous CMRs: 5~a:93 1&?t/d ;rf ~U~~ KENNETH R. SCHRllIBER Director of Plar~ing and Community Bnvironment H/4/93 Page :2 I • AIIBNDMIIIIT 110. 1 TO CONTUCT NO. C3037414 BII'l'IIKDI CITY or PALO ALTO AND MOOD, tACOFAJIO.AJro QOLTSXAH I nrc. THIS AMENDMENT to Contract No. C3037414 made and entered into this _____ day of • 1993, by and between the CITY OF PALO ALTO. a municipal caL~ration of Ca11forr.ia, hereinafter referred t.o as ·CI':'Y.· and MOORE, IACOFANQ &: GOLTSMAN, INC. {Taxpayer Identification Number 94-3116990). a California Corporation, with offices at 1802 Fifth street, Berkeley, CA 94701. hereinafter referred to as wcqNTRACTOR'; I I CIT A L $: WHB.REAS, Contract No. C3037414 was previously entered into between CITY and CONTRACTOR for the provision of services in connection with Phase I of the Comprehensive Plan revision process. WHBRRAS, the parties may agree to amend said agreement to from time to time; NOW, THRREFORE, in consideration of their mutual covenants, the parties hereto agree as follcws: SECTtON 1. Section 4 (Compensation) of Cont:!'"'act No. C3Q37414 is hereby amended to increase the total amount of compensation payable und~r the contract from $99,950 to $104,744.09. SECTION, . The :[ollowing exhibits to Contract No. C3037'14 are hereby amended to read as set forth in the following exhibits attacbed to this Amendment and incorporated in full by this reference: a. pages 5 and 14 of Exhibit "B-entitled ·Scope of Services .'11" b. EXhibit "C-entitled -Fee Schedule.- SECTION 3. Except as herein modified, all other provisions of and exhibits and amendments to said agreement shall remain in full force and effect. 1 P.lIIQ:!l_ 0D90I04 • IN ifITNESS WHBREOF~ the parties hareto have executed this Amendment the day and year first above written. A'1"l'lIST. City Clerk Senior ABet. City Attorney APPltOVBD. City Manager Director of Finance .Risk :K1na.ger Direc~or of Planning and Community Bnvironment Attachment: CITY 01' PALO ALTO Mayor MOORE, llCOPAJlO .. GOLTSJIAN, INC. ~'-------------------- Its! ________________________ _ Taxpayer Identification NO. KXHIBIT ·B-: Scope of Services EXHIBIT ·C·: Fee Schedule 2 931103 -= 0030lI04 SUMMARY OF TASKS Phase One: .. Task I-A .. Task I-B • Taskl{: .. Task I-D • Task I-E • Task l-F • Task I-D • Taskl-H • Task I-I • Task I-J • Task I-K .. T.skI-L • TaskI-M .. Task I-N • Tasl<l-o ~ .. TaskI-P Phase Two: • Taskll-A • Taskll-B • Task!I-C • Task !I-D • Taskll-E • Task!I-F • Task Il-G • Task !I-Ii • Taskll-I .. Task II-) • Task ll-K • TasklI-L • Task II-M .. Taskn-N .. Task n-o .. IaskIl-P ConlDlunity Visions, Goals and Planning Issues Comprehensive Plan AdYi50IY Co:t'lmittee (CPAC.1 Meeting ~l Newslelter #1 Community Worhhop #1 Comprehensive PI~ AdvisDry Committee (CPAC) Meeting #2 CommunIty Survey CPAC Subronunitlee Meetings Round r CPAC Subroll'.mittee Meellngs Round li Comprehensive Plan Advisory Conunittee (CPAC) Meeting #3 Comprehensive Plan Advisory Conuruttee (CPAC) ~leeting #4 joint Planning Commission/City Council Study SessIon #1 Planning Commission Public 1feeting 11 City Councl Pu bh c Meeting II Community Visions, Goats and Planning Issues Document City StafflCO-'lSultant Team Meetings (3 meetings) Comprehensive Plan Work Program Revision Comprehensive Plan Ad,"isorv CDmmittee (CPAC) Meetlng /I4a PrelinUnary Policies Comprehensive Plan Advisory Committee (CPAC) Mreting#5 Newsletter #2 Community Workshop H2 Comprehensive Plan Ad"isory Committee (CPAC) Meeting #6 CP AC Subrommittee Meetings Round III CPAC Subcommittee Meetings Round IV CPAC Sl.!bcom..'7littee Meetings Rou:nd V Comprehensive Plan Ac\'isory Committee (CPAC) },,.feeting #7 Comprehensive Plan Advisory ComG'jttee (CPAC) Meetir,g #8 jorn! Planning Conurussion/Cit.\· Council S~~dy Session #2 Planning Commission Publ, c Meeting #2 Planning Commission Public Meeting.,3 City Council Publir Meeting #2 City Council Public Meetlng #3 Preliminary Polides Document CilySta{f/Con~uJtantTeam l\·f(>ctings (3 mC'l·!jng~) I -.' o Products/Outcomes • Meeting Attendance Task J-M Prepare Community Visions, Goals & hsues Document MlG will prepare the final draft version of the Comrnu:r:.ity VisioP5, GoaTs and Plan ning lr;sues dorurnent based on input from the CPAC. ProductslOulcomes • Community Visions~ Goals and Plannil1g15su€'S Dt1cLlment Task J-N Attend City Staff/Consultant Team Meetings The f...fIG Principal·in-Charge, Da!liel facofano and Project Manager, Carolyn Ver heyen \l\-iil meet \'\":iL'l City staff at regular intervals in the planning proces.s to rE'vle\.\' program results and progress. These meetings wi1i help ensure that any issues or problems which arise are addressed proa(tively. These formal meetings ",rUl be in addition to frequent contact between the !>.nG Project MaI1ager and City staff Producls/Outcome • Attendance at three (3) City Staff/Consultant Team meetings Task 1-0 Prepare Final Comprehensive Plan Work Program !>.nG will prepare the final Comprehensive Plan Work Program Document in accord ance with input and discussion from the CPAC, the Community Workshops and Community Survey. The revised Work Program will guide City staff in C<JOrdinat· ing the activities of technical consultants who ",ill be assisting ~rilh preparation of the Compr-eohensive Plan. A final copy of t.~e 'York Program ~ .... ill be sent to the Plan· ningC01I'.mis..<;!on and City Council for information purposes, ProductslOutcome • Final Comprehensive Plan Work Program Document [iTaSk I-P Conduct CPAC Meeting #4a ~G ",":11 facilitate ('PAC Ivleeting Ma (alJ-day sC'c-slon on Saturd"),, July 24, 1993) 10 ---.,. obtain Corrtr.1ittee ag!'C'€'ment on the Draft Visions, Goals and Js.su(>S sta'iemcnt. Products/Outcome l-CPACMeeting#40 • Committ~e J\gn.:'t!HH:!nl • One Facilit.ltcd and Grnphically Rec:orJl-'J ""'l"'I;-'lil1~~ • CPAC Meetin~ #-4d Summary Report :,.IJ..< .. ~ 1i'~i?<",r::- I I~ [x:hibit "e" ! ". "",