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June 23, 1994
THE HONORABLE CITY COUNCIL
Palo Alto, California
Agprm@l of CODt.ract wit.h The WacMnhut Corporat ion for Securj ty
Sealaee at Mynicipal Seal C,eB Center. Wt Q and Webgter/~e.t:
Garagee
toferrIDers of the Council:
This r(!port recommends that Council award a <:ont1"act. to The
Wackenhut Corporation in the amount of $85 1 335 per year for
security services at the City I s Municipal Service Center (MSC)
and the parking facilities located at Lot Q (High St. between
University and I.ytton) }nd the Webster/Cowper garage. The
contract waF bid for 36 months r for a total amount of $256,005.
Providing security services is an on-going operation and for this
1."eaSOJl 1 contracting for a three year period ensures it lower rate
for the: 3erviccs while also reducing the administrative costs
associated with the preparation of request for proposals and
contract awards. First year funding for security services at the
t1SC location is budgeted in the Public Works and Utilities
Departments I FY 1994~95 operating budgets. Funding for the first
year of security patrol at the two parking facilities is budgeted
in the Police Department I s FY 1994 -95 operating budget. Funding
for the remaining two years of the contract will be contingent:.
upon Council approval of, the budget for each subsequent year.
Da<:kground
In ordel.' to provide secliri ty at thf! MSe, the City conlracts for
staffing of the gatehouse by a uniformed attendant. Security
sel.vices at the MSC have been provided at this location since the
yard opened in 1968. The sec1Jrity attendant's responsibilities
include but aloe not limited to, unlocking/locking gates,
screening visitors and confirming their appointments, and foot
patrol of the yard. The presence of a security attendant deters
theft by preventing unauthorized persons from enterii1g the yard.
CMR,326,94 -1-
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On Janui;lry 24 .. 1994, the City Council approved implementation of
security measures at the -parking facilities located at l..ot Q and
the Webster/Cowper garage. as a result of a Council-directed
~vahlation of these locations. This agreement will provide roving
security between the two facilities from 5:00 a,m. until 10:00
p.m., five days a week. The security guard will patrol all levels
of the parking structures checking fOl" auspicious person6~
vehicles, skateboarders, transients, and any other security related
issues direct.ed by the Palo Alto Police Department.
P1BCIlS8iOQ
Bid packages were sent to nine contractor.s. Bids were rece! ved
from two contractors as shown on the attached summary (Attachment
AJ . Wells Fargo Guard Services was unable to meet all City
contract requirements and has subsequently withdrawn the submitted
bid. Staff recommends that the bid submitted by The Wackenhut
Corporation for $85 .. 335 pel' year, be detelTnined by Council to be
the lowest responsibie bid and that the contract be a\rJarded
accol-dingly. The total cost for the three year tel-m of the
contract is $256 .. 005.
Staff recommends that Council:
1. Approve and authorize the Mayor to execute the attached
one year contract'., with options l.'or two additional years,
with The Wackenhut Corporation in an amount not-to-exceed
$85,335 per year for security sel':vices at the Municipal
Service Center and the parking f~cilitieB located at Lot
Q and the l'l'ebster/CoWI"er garage.
2. Authorize the City Manager or her designee to exercise at
her discretion, the options for the second and third year
and execute amendments for service related to or
incidental to the scope of. service&, the total value of
which shall not exceed $12,000 per year, and execute any
other documents necessary to implement th~ second and
third year of the contract if the options to renew are
exercised.
Respectfully submitted,
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J<ARI1N Sf! 1 TH
Acting: Facilities .Engineer
bLA~-
OLRNN S, ROB8Rrs
nkd1fML_
Works D~ir tor o~ i,7bllC
LV!; E JOHNSON
Assistant: Pol ice Chief
~~~~,
AS9ietant City Manager
Attadlrnenta;
om :326 :94
Did SUIT,ma ry
Contract Pages
-3-
SIl.CJ1RIIX S88VICBS BID_S.Vl1MAJ!X
Wells Fargo Gua~d Services
The 'Wackenhut Corporation
$76.527 per ye«r~
$B5,335 per year
* Bid withdL'awri Juno 11, 1994 (See attaciHnents)
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Date~ June 16, 1994
To: Paul Wassem
Wells Fargo SeCllrity
Public WOle'ks Depart:nent
Facilities Management Division
MIlMORlINDUH
4655 Old Ironsides Dr. suite 170
Santa Clara. Ca. 95054
From: Thorn Macway
Subject, Security Contract
Dear lofr. Wassem,
The City of Palo Alto ha!l' req1..\est.ed yO'.J'I' response to engage in
contract for sp.curity service with the preset condition and tel-ms
setforth in specification COOl-94 without exception. An ans .... 'er
in writing to either accept these tenRS, O~· withdraW your bid
must be received by my office no later than 12 :00 noon on Friday.
June 17th r 1994. You can fax your response to me at 41S-496~
69S8. I am faxing this letter to your office before 12:00 nool\
of Thursday June 16th, 1994 and 'Will follow up with a phone call
to assure that it is received. If no corresponoence is received
by the established deadline r I will assume that your company is
not interested in doing business with the City of Palo Alto.
Cc: Karen Smith
Contract File
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1Ullo 11, 1994
WELLS FARGO
GUARD SERVICES
Mr, Tho", Momwy, Prrjoc, Manaser
City of Polo, FociI!IiO$ ~ Divioion
32011!.~R .. d
Palo AIlo, CA 9430)
to
M: MSC &, ParIdng SoouriIy SeMoeo lPB &. Co_ M0791
D..rThom:
4l54S659SB P.02
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'" you 1a!o\Y. w. scllmlt!<d a Ii!l ofJil'OpOOOd IIlIXlilkoIioos &!dr(lSling Won.
FItS. C/uud s..vt.,... ~ 10 1110 abovo <Op1ioccd IFB with our bid 00 Mly 3,
1994. All",,1l>e hlId.1 ~!bat W.u. FlIllO Wl5 tb"lo","" rupoos{!>lo biddor,
we ~ to 00IMMlI.,... whh tho CItY. ~ dopoJt!nent ltd younelt about
our oxoopdons 10 tlloll'B end tho Cily ConIrtot, MI~ patIi¢ul&' rosard to tennlnatlon and
indannilioatiOIL w. &It ~ t!IlII1ho tonI1O Ill<! COIldlt!oos of the co.tra« wore
lI<gotlal>l. durifljj th.U tim.,
A subMqUeDI 1lOIM'>'Ul!"" wi1b the O!y Attvnley'l 0!fI«> and & l8!ler /tom you
staled, howovor. that IlIXIOofoorpropoood obaJ>soowm ~.to1l>oUty oodtbal
cur only optic .. wac to """"I't tho torms ofll>e COIlI!aot, witbouI <lI1lC\>IlOD. or to
",ithdraw curb/d, Ao advioed by !lUI' <".orpcn!e IJ'lII1 DepvImouI. "'" will not ils:n Iho
C'<\Y C¢ntnCI witbouI modi&oIion 10 ~ tQr tumlxlation by W.u. Fargo" written
_ 8Ild & Ol!p to WoIJo Fargo" P9tootio1liabi11y _tho 00!!InC!.
We had Iookod ftxwmd to wmlas wbh tho City ct1'alo .<Il10 ltd rept sIncemIy
thai mutusIly """"PIab1o _ could 001 be dowIopod, Plwe coli ... 11 408-911).9666 if
you have my questions,
TOTAL P.132
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AGREEMENT No •. ______ _
(N£.Rl"'-'FJ(R REf'f'.AAfP.TO~ C(),'HAACTOA). W(;¢hSII.""IofAATION'Of THEIR MUtu\!.. COVE1W-1T$. THE. PAAlIf$Hl;RETO ... GR(E" lI$.Fo..tQ\'w"$·
• CONTRACTOR $H)...ll PAOY« OOFUR. ....... ~ Th'i: FotlO\"Jo./O $PE~;:ISO ~P;VlCES ANl),QfI MAUr.W.S$P[CIFlfO :Hf)(}1IDlT ,
IIU.v;tolfOH{"tlETO';'''OO •• \XRJ'OAMHHi-EKE.'Hli'Tl-foSRHtRENCe· Sec\lr1ty services at the Hunidpal Servlce Center
,.; .1nd Perking Fe.c1Uties: Q. and the Cowper Webster Gauge aecQrding to Specification COOl-9tj.
• EXHIBITS ll-I£ F('.(l~m IInll~o f:).)f.:8ITS H'l:RES't' ME ... .AOC tART or THISA(\RfU"IHIf
I. Speeific~t{On8
2'. In~H.''I'.tr.Co ltequ1ri!~ot8
)~ Contractorls 814
• TERMS f><I: SER'''I(~.u;v..:o~ ~.AJ{RtllS ftJPJ./'..."HCO~O T'H,sAGRifIJE"fT sw,tL COOJ,lwct ON __ J~ .. !Y . ..h...!99~ .. , ______ _
.... W!:-wJ..LH{~UH:O~.Ii . .QlL'!!pe 30._ll2.L___ Fundiogs for servi<:es beyond June 30,1995
nTO l;C;l'ot 1rigoeoot uPOI:!' Council approval.
• COMPENSATiON tOO'M:,.\,.t.~ F1;RF(loF;I,j.-.....::EOf Tt<""·SAG."!;EE.VE.I'H ro or(sH .... t.$'AVCQfTR.~cTOP~t'~rlthly. upon receipt of invoice.
fJ <.(\'.ITP.iJ;·fOO SJ-<.lJ..l f".l. '1 Cl',"t. Key Code -Object
28253420-3126 $ 2,000
• PAYMENT RECORD lc<p,,",",mUS<""''''''1J<) 26125100-3126 $ 6,000
24425100-3126 $ 6,000
• ~cn:'LI\_CC.o.YH~_I1UM!:IEF1:_ --r _~332~\HI26 ___ ~'9QQ __ ---------j-
MI'{i)I)f: oo.!£CT PRO.IEeT f'MSE ~ ()(XlAAAMOI..INT
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2.2_I.I>lQlL__ 3126__ _ _______ u_ _ __ _~ 6.00o ____________ _
• aol~rrri~L TERMS AND3c~NDmONS ""€INCtuD'DO/I80T"SlO'S0F1HI;~~~ENT
rws .AC;RfiVHH SHAU e.tOO!J.l (fi£Cll\1: l1PO~ liS Ali'AQVAl A.~O EXECUTjQN 8'" CItY. lit WITNESS IH[R(Of, TH{ PAJlTlfS HAVE EXECUTEO THIS
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,~7'.J')"",. I""~~~ ",r~ @..f:"\.c.vst\t by OIlr4~ 0lIl 01 CONTRACTOR S. ils o~hurL ;'.lM~S' or employets· (l~I~1l1 tel'. trrors. or omis:s.ioos, or ~~.ful
t;'.rKif~t.. «( ' .... "0;."'0. • .(1 k.oI al'.«:11 h I.l-Iw "'",;rm. s!rd b~ Co'! COHrRACroo in Ih.'! Pfr1"orma,,"« f)I :~~'lire 10 Ptr1'(Wm ~ ,'jretmenl b<)I CONTRACTOFI.
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(lVT. Public h'()r~.~J.~ciE_~}.t=;.~~_~~_a~~ent_
P.O. OOX 10250
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CONTRACTOR
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SOCW.SECURtTY
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• INVOICING :$(HI)Al"~.{STOTH{CHY,ArrN Pno..t£CT;.!},tHGfR
• CITY OF PALO ALTO APPROVALS: (R::lUTf FOASI(WATUAeS*0C0fl0i"'GtONtJ, • .lElf:nSIN~PRO"J.LOOXES8ElOW)
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