HomeMy WebLinkAbout0297.094~J • • ,
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Kay 24, 1994
HONQRABLE CITY COUNCI~
. Palo ~lt~, califo~nia
~ttentionl Finance committee
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#' .:-., -95
l~tnco CO@mi1!~~4-95 Capital Improvemant Program (~
Jnfor.ation Request,
Kenbexa of the Council:
'l'hie is an inforlllational report and no Council action is necessary.
the purpose or this report is to provide information in response to
quebtions raised during budget hearings on May 12 and May 17. A
separate responoll to questions regarding the Geographic Information
systo~s {GIS) is also being prepared.
Wb.t ar. tbo propoaad bUdgated fundI for tree trimming in 1"4-'51
What fundi tor tree trimming' were ad4e~ to tbe bud.q&:t in prior
year.?
Th-e entire operating budget fol" tree maintenance proqrall1s for 1994-
9f$ tot.als $1,009,000. The operating budget includes proqranls for
tree planting, removo.l, trimming and irrigation. This program
inoludes a proactive maintenance program for street trees. This
proqrAIIl also includes work on park and City facility trees when
safoty issues arise. The equivalent of two full-time positions is
used for park and other City' facility tree trimminq and
maintt:tnance. Public works has historically cC~'1Iitted up to 10
percent of its staff to respond to tree tri.m:minq requests at City
parks. The proposed 1994-95 Capital Improvement Program (CIP)
includes an additional $85,000 for ongoing tree trimming and root
pruning within tho boundaries of City parks. The combined total
budget tor operations and capital t:t'ce trimming in 1994-95 is
$1,094,000.
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In 1992-93, $5'1)"aOO in ono: ... ti~e funding was provided for tree.
tri1llling An city parks. Tho ... Ilove been, wltll the exception of the
$50,000 of on.-tt .. fu",ling In 1992-91, no funds for proactive,
.. "stal".d, tree tri .... l.'" within park boundari •• since 1992-93.
Wb*t at. the totel bU~9.t.d ~uDd. tor streit and a14&valk repaira
11> lHt-ts?
Oporating Budget
capital Budget
---,-"----~--
Utility Usora 600.000
_._!~_x_' _____ + __ " ___ -I
Street
It3proveJ..o.ent
Fund
Stono DralMg.
Fund
Totals tor street
and sidowalk
9"/0,000
"----
----.
$2,361,000
"---~<-.. ----~--.-. "--~---
400,000 1,000,000
--------
970,000
--------
$200,000 200,000
$914,000 $200,000 $3,-'95 ,000
The budgeted funds above dO not inclUde grant-funded bike lanes and
intorsection laprove~.nt8.
What ar.tho piau. tor r.l~.tion ot oonlor cI.t&r staff prior to
iDiti.tioD of 81Dlor centlr •• i •• l0 retrofit work?
As staff has reported previously to the Council (CKR:202:93) I it is
critical to tho Senior Center to be temporarily reloc~ted a9 close
to the: ,currellt facil ity in ths dovnto\ti'n 8S possible, to maintain
the nexus 'With the La COlllda. hot lunch program and to dislocate. the
senior programs as little as possible. Staff's intent has been to
r.olocate the. ;}O Senior Center personnel and their respective
counseling functions and adQinh;trative offices to commercial
offica space in the downtown, within easy ~alklng distance of the
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current center. Stalt'had also hoped to use the Board of Realtors
building at 425 Bryant Avenuofor classroom space. Tho
availability of relatively 1no"P"naive space in tha dovntov" .....
is uncertain at this U"., although staff continue. to tall< to
property owners about scheduled vacbnclop,
staff n8S prepared a tentative $chedlile 'Of Senior center Project
Idlostones:
~o~a~t~.~~T~.~S~l<___ _ ____________ 1-,D~.~.~c~r~i~p~t~l~o~ ________ _
1'2/94 complete Design Coaplete desIqn. .l'Ind -tinal cost
1/95
-+---------
Rolocation Plan/Rental
Negotiations
i----l-----
2/95 Review senior Contor
CIP for ralocation
cost elemont
esti1l!<'l.te. 8~God on (:ost~
tihali~(i: scopo of '-:~E.~: __ ~_. __
Stnrt negotiations tor rental
8~ce and plan r~loc~tlon
baaed on space availablo. If
425 Bryant 1s u!led, prepare
C~_~?.!-~d~alqn ~uthorizl\t iOi~ __ _
Review adoquacy ,of olcn..ant· in
elP for ~eloc~t1on coat and
recoamend ch«nges, it -t ____ . _________ -'-_.-+~r.::e'"9!:u"i.:.r:::e:::d.:.. _. ______ , ______ .
3/95 Rental Agreement CHR for rontllil agreenent(s).
1--+--------
4/95 solicit Bids for
Senior center
If 425 Bryant io used, Bolicit
bi18 tor r •• od.llng with
construction occurring 1n Ka •
.-___ -+~c~o~n~.~truc~t~i~o~n~ ______ ~-
6/95 Relocate senior center
Offices
7/95 Award Construction
contract 1--+-===-=-------1-----_._-------1
6/96
7/96
complete constr~u:::c~t~l:.:o"n'_+ __________________ _I
Hove back into Senior
center
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provide a owoaary of tbe 13.75 positions propooed to bo added tor
tbo 1~'.~" budgot.
~erol Fund
.25 Cable P06ition in Information Resources
1,25
6.00
3.CO
.50
1. 00
1.00
Economic ~e8ourceB Planninq positions in the Manager-Is
Office (for 6 months)
Total General Fund additions
Utility Fun~
Infrastructure Positions ilt util.it.les
Temporary to Per~anent
inspectors for utility
Associate Resource Planner
conversions, including
infrastructure work and
for the Electric Fund
2.0
),0
Assistant Director of ResourcQ Management (part of tho
Utilities reorganization brouqht to Council in Sprlnq 1994
via Budget Amendment Ordinanco CHAO), not in tho original
1993-94 budget)
Reoycling cleri~al position in Refuse
Conversion of te1!lporary street cleaner to permanont
position in Refuse
L..Q.Q Programmer for the Water Quality Control Plant
ll&Q. Total Utility Fund positions
ll....Z.i Total Proposed City Additions
Another vieli of the 12.5 Utility positions by Flmd is:
Electric fuM.
5.0
...l....Q
Infrastructure positions
Associate Resource Planner
6.0 positions
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1.0
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~ Gas, and WAstewater Fund
Infrastructure position
ConVersion from temporary to permanent inspector.s
3. 0 poei tiona
Mmi.nistratioo
15 Assistant Dire.ctor fot" ReSOl.'rC6 Management
1.0
-LJl
Refuse Fund
Conversion to Permanent street cleaner
Clerical position for Reoyoling
2.0 positions
Hater Quality Control Plant
Programmor/Analyst
12.5 'fotal paaiUo""
P.rovid:e an upd:ate« objeotivQ for tbe Rafuse Fuud on pl.qa ),. of the
bU~9.t doow.ont.
1. Achieve 1995 diversion qoal of 44 percent.
What are tho oost. of replaoing the irrigation .yst.. supporting
the athletio fiel4. at CUl:>llorley a.4 r,,04~illq the athletic> ti.l~.1
The CUbberley community Center athletic fields (15 ~cres) are in
need of a comprehensive renovation in order to bring the fields up
to parx end other City facility standards. Cost estimates provided
below are based on rccomm9nded Hughes, Heiss standards for
maintenance of fields and assume that renovation aXld maintenance
work 'Would be performed by in-house staff ',ersus contract staff.
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One-Time Annual
Capital Operating Total
ExpenseR Expenses Costs
$375,000 $375,000 Irrigation Systeft R$P18ce,~rn~e~n~t~~~~~~-+ ________ -t~~~~~
Fio~_ Renovation Supplies
~!~~t TrAck Dr~inaqe
Par CourSQ Renovation
SO.!tball XI\-Pield SOdding
field Ronov""io,, Equip"ent
1
KainteuemCQ Truck -.--.,.--
Field lialntonanoe (2)
'rotal Costs
~n=n
25,000
10,,000
20,000
50,0~0
20,000 .....
-. __ ._--
$500,000
$ 33,000 3J,~
25,000
10,000
,"0,000
50,000
~ooo
125,000-125,000-
150,000 150 1 000
$158,000-$658,000-
$183,000 $683,000
(1J 'iolOi RenovAtion Equipment includes a tractor and aerator
1oI'hich. could altio be usod for maintenance on the Palo Alto
Unified Schoal D10trict (PAUSO) fields if the City assumes
work on PAUSD fields.
(2) This exp~nse Includ~B 2.5 full-time equivalent (FTE) positions
tor ti(Jld Hiaintenance. CUrrontly, an estimated $15,000 to
$20,000 i6' budgeted for contract maintenance work on the
athletic field". The.e funds could be used to offset the
f.lald nafn"tenanco expenses cited above.
nat ani the total city t.~. pol4 by an in41v14ual oithon building
• typioal .lngle t .. 1ly bo •• in Palo Alto?
,There are: ma'ny tactors thut determine City feQ!3 including estimated
construotion value, s12.e, existence of utilities, distance froi!!
atreat, and fr.ontage on existing street. Two different scenarIos
have been chosen for illustration. The first is the construction
of a hOll!O on a· lot that has been previously subdivided by a
developer, but for ·'Which utilities connections for the new lot have
hot been installed. The second is construction on a site 'Where a
home has been demolished and for which utility connections exist.
In the torfter, tees t~r a 2545 square foot single family detached
hORa would xun $6,726. In tho latter, fees for a home of the same
B1~e yould be $5,126.
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BUILDING PII8 FOR ~~PICAL NEW SINGLB FAMILY HOKB
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An individual citlzen building a single r ... ily datachod hom .. of
2545 squara t .... t in a lot t.h.t ha~ beon p.roviouply lIubdillided by a
developer, but tor ~hlch utilitl~& conn~otionD tor the new lot have
not been installed.
,
•
~~l fund Foog
KiorotHm
Building pe",lt Fee'
Building Plan Choc~ Fee'
zoning feet
I:loctrical
Plu"blng
Mechanical
other
Total Gonor-al f\md Fees
Vt 11 i ty CQnnQtlLQn . ..l'ru!~
Blectri¢ service CQnngction FeG
Gas Service connoction ree
Wat~r Service Connection fee
Sever Lateral connection Fea
Total utility connection Fues
~.l...k.. WOrks FeBB
street Opening PerMit'
B9a1 property Transfer Tax'
TOTAL PIBS P~tDI
$ n
1,0.96
an
273
92
89
"/2
~ .. JQ
$2,486
$ 800
1 r 720
1 ,300
2...ll2
$6,120
$ 120
$ 495
ft,221
Basad on valuat~on of home uBin9 ,induotty stMldards.
In rate schedule E-5, 0-5, W~5, and L-S, effective 7/1/93.
Function of the .amount: of s.treet trontaqe .nnd covors curb,
gutter, and Bid.o'Wa}'k f h~prove~ent6. In this scenario, the
project would probably only require a stroet opening permit for
limited work like a drivevay •
7t.ccordinq to the Board of Ra.nltoro, the City real property
transfer tax io trad1tion~11y split between the buyer and the
seller. The aboYI) flc;1ure. is bas~d 011 a lot valuation of
$300,000,
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Bconaria XI
An individual citizen building .. sing)e fu,Uy detached ho •• of
2545 oquare feet in a lot for which utIlity connections exist and
that previously had a home that w~s demolished.
!laneral ?und F@@s
Microt11 ..
Building Permit Fe.'
Building Plan Check Pee'
,Zoninq Peel
Electrical
Plumbing
Mechanical
Other
Total General FUnd Fe~s
uti 1 itv~lUll!illQlL.~
Electric Service
Connection Fee
Gas Service connection Fee)
$ 22
1,096
822
27)
92
89
72
~-~;[Q
$2,496
$ 800
-L.11J!
Total Utility connection Yeos $2,520
public Works Fees
Street Opening Permit" $ 120
T~AL FBBS PAID.
Based on valuation of home using industry standards.
In rate schedul~ E-S, W-5, G~5, and 5-5, effective 1/1/93.
J "The gas service line must be disconnected at the 8tre~t prior to
any building demolition.
Would probably only require a atreet opening pormit for Ihdted
work like a driveway.
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Respectfully submitted,
. ~ k",ilJ)
JOS~H~~CCIO
Seni"or Financial A.nalyst
~----rh 11 fj --lL,. X..!{t,.l ... ...1.,
XLY HARRISON'
1 ector of F nee
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