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• • 8UDGET 94-95
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Hay 19, 199-&
THE !lO»ORABLIl CITY COUNCIL
palo Alto, California
Attention: Finance COJM:liitteo
199. -1 ,ll....!!\lJM1Ul.U:l1!-".Lll.lJ.~9.AU.9~.IlU.9!Ll'.tMLJ.MM.ItLrM~JJ1g
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Members of the Council:
It'Wo,,~ in Brie,
This report transnits the r('!col";nl\~ndations of City stdf( and the
Human Relations Cornr.lission (HRC) for the expenditllro of !lUr,lan
servh:es Resource Allocation Plan (IiSP.APJ Funds for the 1994-95
Fiscal 'lear. The city received 26 requ{':sts for funding, totaling
$1,206,925. Based on Council policy enacted last year, the anount
available for allocation is $963,906, or a 1.9: percent Cost of
LiVing Adjustment (COLA}. This fiqure \o'as b.\sed upon the year··end
say Area Consumer Price Index (CPJ) figure pl"ovlded in late
Oe.camber of 1993.
Disoyssion
The Human Relations commission fHRC) provided funding
recommendations at the March 10, ,.994 HRC neetin!], based 'upon
review of a statf-col1lpiled funding nbstract hiqhl19htinq the
salient objectives of the 26 proposals.
In summary, 14 agencies out of the cUJ::'t"ontly City-funded 17
agencies were recommonded for a 1.'9 pe-rc~nt COLA.. Two agencies were
recommended for a slllall anount ot addit$.onal funding beyond the 1.9
percent baromoter (Hid-peninsula 'tlfCA r(ape Cd. sis Center and
Hayfield Community Clinic)~ Ono currently-funded nqency did not
meet the deadline tor propos,,} sU.bnission aud \;;IS. not r.ecomnended
for F'i 1994-95 HSRAP Cont.ract Funding (Bayshoro Ernploynont
Services). One now agency (Youth Community Sal"vices) was
recommended for funding.
The total amount of liuman Services Contract funding recommended
equals a 1.9 percont increase over the current anount of $945,933.
for a total of $963,906.
CMR:292:94
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atgff ang Human Relations COmmission Pu~~tDlL~~~~Atlo~~
The following 14 agencies that currently possess Hut"an Services
Contracts were recommended for a 1.9 percent COLA increase:
Adole~cent Counseling Services
Am. Red Cross (Single Parent Srv.)
Chfld Advocacy Council
Cornm. Assoc. for Retarded (CAR}
E.P.~. Youth Development Center
La Comida
Miramonte Mental Hoalth services
P.A. Comm. Child Care (PACCC)
PAUSD Counseling Program
PAA!RS (Info. & Referral Service)
Second Harvest Food Bank
Senior Coordinating Council
Social Advocates for Youth
Suppo~t Network (Battered Women)
SUBTOTAL
Current
37,338
11,124
10,322
26,523
13,000
5,820
6,438
345,500
37,080
45,320
5,800
352,260
5,408
2L_!?.QQ
923,433
Requested
)8,458
12',000
15,000
29,272
25,000
6,000
14,250
359,515
40,000
49,613
'6,000
362,820
5,516
£2. 5,~
986,019
38,047
11,:)3.5
10,518
2-7,027
13, 2"47
5,931
6,'560
)52,065
37,785
46,181
5,910
358,953
5,511
2J....9~~
Two agenci-es currently recel.v~ng human service contract funding
have been r.ecornrnended for an amount beyond the 1.9 percent Cost of
LiVing Adjustment {COlA). The nllc rationale for this rccoNmendat.iQn
is two-fold:
1) Both agencies are providing project ser ..... ices to Palo Alto
residents at a rate of reimbursement far beyond their cut-rent
contract arnount~ and,
2) Thes9 two contracts reflect our smallest amounts provided,
($2,060 and $3,708 respectively).
Due to 'the time-consuming functions of contract negotiations,
allocation, monit.oring, payment processing and ongoing frequent
communication between City staff and the contracted agencies,
:tnin\~scule contract amounts are not cost effective. 80th of these
adjustments fall within the"agencies ' proposed funding requests.
The f.ollowing two ourrantly .. tun<Sed agencies have bean rocOmm&th11ild
tor funding above the 1.~ percent COLA:
Aggncy
Mayfield Community Clinic
YWCA Rape crisis Center
8UBTOTAI.
CMR:292:94 2
2 1 060
1....1.M.
5,768
R~m.HHLte4
13,7013
~,-~
19,151
6,160
h!Qa
11,568
i
one new agenoy was recommended for funding. Youth community Service:
(YCSJ, certainly no stranger to the local community, is a
collaborative effort among Ravenswood Sohool District, Palo Alto
Unified School District, stanford's Haas center for Public service,
Kid-Peninsula YWCA, Constitutional Rights Foundation and the city
of Palo Alto. The city-has funded this project through various
avenues tor the past few years. Bringing ''i.e.s. into the HSRAP
process will alleviate the special circumstance fundinq requests
employed in the past and provide a stable request mechanism for the
agency.
Although 'i.C.S requested $45,000 through the HSRAP process this
year, a collaborative approach to their funding needs, utilizing
Ravenswood School District, P.A. U. S. D., stanford University and the
"city .of East Palo Alto, will all(lw them to leverage the HSRAP
recommendation of $11 r 359, which represents 25 percent of their
request.
Youth Community Service o 45,000 llr 3 59
The following ~etlects the total amount of funding current1y
reeelved l requested for the next fisoal year and recommended:
.9.Y=J;.
$945,933 1,206,925 963,906
For a complete listing of all agency requests, please see
A"ttachl'Ttant One.
Nine agencies were not recommended for funding for F'{ 1994-95.
This, in no way, should reflect the worthiness of the proposals.
Many of the proposals were innovative and well-deserving of the
city'~ support. With limited revenue avail~ble, staff and the HRC
were faced with some difficult decisions.
The following nine 8geneies were not reeomm.n~e~ for fun4inq:
Agency
American Red Cross Paratransit
Arbor Free Clinic
Bayshore Employment Services
CHADD
creative Montessori
Drew Health Center
~urrent
o
o
16,732
o
o
o
Family Services Mid-Poninsula
Mid-Peninsula ~ccess Corp (MPAC)
Pet Assisted Therapy
o
o
Q
8UBTOTAL 16,732
CMR: 292: 94 3
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None
~quested Recommgruted
7,000 ·0
13,000 0
Received 0
10,000 0
20,000 0
65,000 0
29,740 0
3,015 0
.L.QOO Q
156,7S5 0
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The American Red Cross PaL'atransit Proposal merits somB additional
discussion. As Council is aware j paratransit services for the
Coullty of Santa Cla~·a have been contracted out to another
orqemi.~8tion ca lied Outreach and ESCOI."t, effective July I, 1994.
Tho cltyls proqrolM, Project Mobility, will cease operations on that
data, Variou.6 Agencies in the community are unsure whether the
level of services currently enjoyed by Palo Alto residents w.i.ll
continue unabated, as the shift of responsibilities, moyes to a
County-.... idG system. To alleviate possible gaps in s,:arvice, which
may result in a potential hardship for the current u~ers of Project
Kobillty, tho PDilo Alto Chapter of the American Red r:ross submitted
a proposftl for funding in the amount of $7,000 to eerve people with
disabilities and infirmed seniors who have relied on Project
Kobility in the past.
It is ur.cll".ar at this juncture whether problems will result. For
this n)ason. holding a Sl!M of money in abeyance to lJe ut.ilized as
rcimtl1..1rsonent only if such problems should occur is the recommended
action by staff and the IHW. To this end, the HRC met with the City
Manager and a decision was reached wherein City Manager contingency
funding of up to $5,000 will be available. as reimbursement should
it be necessary. This fundintj is not part of the HSRAP contract
recof.H:1cndation but has grown out of the HSRAP process, thus til is
issue is presented as an information item only.
City staff, the HRC, officials troln the Senior Coordinating Council
.!\nd the American Red Cross \dll meet in six months to eva.\tlate the
coordination efforts of the new para transit system and review
whether any Palo Alto residents are being underserved by the new
s~tvice dolivery system.
l!Y1ll1llda of IlvC\!1,""lIM.L~~!:~B.rv.l~'-J!J!
Ouring the 1993-94 Finance committee hearings regarding the HSRAP
budget recommendations, the C01'Ut'littee requested that additional
infortlation be provided in subseqi.lent years regarding the scope of
servic8a tor each of the recornrn.~nded contrac"ts. A brief program
dascriptlcn'is provided for this purpose. Because the City COUncil
requested detailed .information about the child care subsidy
contt~ct at the April II, 1994 Council meeting, a more
cOJUprehe,naive description of that program is provided as well.
A~olescent Coungelinq Services (~CS}
Supports an on-campus counseling program at two middle schools and
t~o high schools.
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Aa.rloan R.4 CrQas Single Parents Proqro.
Prov;ideo .L\ group support systettl, ,individual counseling, and
parenting educa.tion, tor 8in9lo parents of young children and for
single wo~on Wh9 are prcqnant l to incre~8a family stability.
Cbild Advooaoy Co"no!l
Provides educa~lonftl presentations rcqarding chlld abuse at child
care centera and prea'Chools in East Palo Alto and Palo Alto.
Teachers, children and p~rent9 arQ, recipients of this training.
coaaunity A •• oolatioD tot tbo Rot_r4.d (C~~)
support tor the Swirl Center And continued provision of a COlMlunity
Education co~ponont: provides Gervl~ea 'to dovolop~ontally disabled
individuals and thoir fa~ilie$ to ass.ist in personal developJ!I.ent,
fa'Rily cOl1patlbiUly, and cvnnurdty integration.
East Palo Alto youth Dev~lopheht center (YOC)
Provides coordination and ~3nagor:U!'nt of the Par(mt Education and
Involver.,ont vroqran, designed to 'live ,parents the skills necessary
to bocono active pat"ticip<:lnts in their children's high school
education.
Ln Co~1cta
Provides seniors \lith lunche-s Monday through Friday at thoa Senior
Center.
Hayfield Co~untty Clinic
Provide" primal")' health Fu,intenaoc(t care for low income and
hom91~ss or at risk of ho~el~s9 IndividUAls.
Xid-feninaula YWC,," RApe 0.:1.18 center
Providos crisis inlen'antion sErvices to victiT.ls of sexual assault,
including a 24 hour' crisis lina and advQcacy, acco~pan!ment to the
hosp! t'al, police and court proceedings, as well as community
education progr~J:'Is on soxual l!sSBult pl'Ewention.
Hiramont& Kental Health Servioes
provides 'mandated couns,.=ling sessions to homeless population at
area shelters.
Palo Alto c<>"",,unHy CbBd CO" IPlI.CCCI
Provides subsldi~od child care services to eligible residents and
administrativ"e :R;upport for operation of the. subsidy prog:t:am.<
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A new contract haG be.en 'Written for F'i 1994-';)5 which retlElcts
staff's recommonded policy objectIves. Those objactivos are:
1)
2)
3)
4)
Parental choice -Parents are to have the opportunity and be
actively encouraged to choose the child care services t.hat
best meet their needs.
Program shall strive to ltlaximh:e the nur1bor of children served
in all aqe categories (inflmtjpreschool/school ago.)".
Subsidy program fees charged to PQronts will bo deterMined by
income eligibility based en a sliding fas scale. (Fa~111cs
referred to PACCC by SBinta Clara ,County pepartnent 'Of Socli\l
services/Child protectivo Services oivision arc cxenpt fro~
the income eligibility requlre~ent.)
program will bl} lill1ited to Palo Alto residents and city
ei'Tlployees~ ,ExeT.lpted from the residency re<p.lirenent aro
children enrolled in PAUSD under the Tinsley t,ransior pl"oql'an,
and homeless children referred to P1\CCC throlHJh ... city-funded
agency or shelter providing services to hOI",eles$ fan1l1e9~)
Included in the contract is a provision 'I.'hic.h. Iolould cJ1eble P}!'CCC ,
upon approval from the city Manager, to receive an ad .... ance on the
subsidy contract of up to $50,000 in administrat.ive funds. provided
the request is made during the summ.er rwnths, .... han PII.CCC h<'H5
typically experienced a short.fall.
Because of the unprecedented financial probl-&r.ls of P';\CCC during the
spring of 1993, and the unprecedented lovel of support provided to
PACCC by the City, including a $50,UOO cash actvance, $50,000 in
funds for staff resources, and a loan of $75,000, staff fcols that
it would be appropriate to requost financial 1nfol'l.'l:~tion tror.'l this
agency that is more specific and dotailed than is non:lally required
from other Human Services contract agellci():s.
consequently I staff recommends that PACCC provide the city ~dth
agency financial information on a quarterly ba~is, in addition to
the quartorly program information required by lIuJ!lan Ser-vica&.
program information will bs evaluated by the Chi ld Ctlte
Coordinator, and the Finance Department will evaluate the financial
infornation.
, FInally, staff, together with PACCC, wIll conduct an anm.l:tll progr.aD
evaluation to ascertain whether the city's policy objectives aro
being met and to determine the proqram's cost-effectiveness and
benefit to the child care commu~ity •
.ouring FI' 1994-95, the Child Care TaSK Force will address the
policy issues relevant to the subsidy progl"arn and make appropriate
funding and policy recommendations to the Hunan Relations
Commission for the 1995-96 HSRAP Process.
CMR:292:94 6
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Palo Alto Unified sohool Distriot (PAUBDl
provides matching funding, in concert with the School District, for
two_ community Counselor positions at Gunn and Palo Alto High
Schools~
Pellinaula Area. In:formati,on , Reterr.al service 1PMIRS)
provides information -and referral services for residents of Palo
Alto by :maintaining an up··to-date list of nonprofit and human
servicE:! agencies: provides tenant/landlord informat.ion and
counseling and provides staff assistance to the Palo Al t.o lfediation
Task Force.
second Harvest Food Bank
provides funding for Operation Brown Bag, which supplements a
weekly bag of groceries for. low-income seniors in Palo Alto.
operated out of Ventura School, this program has served 236
individuals in the current year to date.
sonior Coordinating council (SCC)
Provides a comprehensive range of services alLd opportunities for
seniors, including the Senior center, senior Home Repair, Senior
Day Health Program and administrative s~lpport ..
so~iel ~4vocates for ~outh (Casa Bay)
support for opel"ation of a youth runa.way and homeless shelter in
Mountain View for Palo Alto residents.
support Network for Battered Women
provides crisis intervention, advocacy, emergency support, shelt~r,
and clinical counseling services to Palo Alto victims of domestic
violence and their Children.
Youth COmMunity servioe (YeS)
provides volunteer community service by youth enrolled in middle
and hiqh schools: from East Palo Al to, Palo Alto, Menlo Park and
Redwood City in a way that brings together students frOM different
grades, schools, ethnlcity and socioeconomic groups.
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R'COMG.4&.U2n
City staff and the Human Relations ComrniGsion recommende that tho
Finance Committee recommend to the City Council that funding
allocations, as recommended by staff and the HRC, bo included in
the 1994-95 HUman Services Dhtision Buclqet.
Respectfully submitted,
David F. Hartin
Administrator of HUman Services
(1.
ne Fl~{;r)
, ty Hallager
Paul Thiltqen
Director {)f Commutlity Services
HSRAP Applications Received FY 94-95
cc:
CHR:292:94
Human Relations Commission
Applicant Agencies
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Attachment One
H8RAP ~ppl~oQtiona Re08ive~ fo~ F~ 9~-95
~n! HJ..QYU...t.§~ RecolMlended
Adolescent Couns~llnq Services 37,338 38,458 38 1 047
Am. Red, Cross (S1nqle Paront srv.) 11,124
A)~H3rican R~d Cross Paratransit 0
Arbor Free Cltnic
Sayshore F.Qployeent Servicos
CIJAPI)
.ChUd Advocacy Counci 1
CO~J}. Assoc. tor Rot.'lrd(l<i (CAR)
Creative Montessori
Dl-e-w Health Contor
K. P.A. YOl,lth ~velo'pPlellt C-enter
Fftnily SeLvic~$ Kid.Penlnsula
J..a CQ~li1a
Nayfiold Con~unity Clinic
Hid-~ninBull!11 Accoss Co:rp (HPAC)
Hiraltionte ,Menta) Health ServicE's
P. II. CO".. Child C. re (PACCC)
PAAIRS {Info, & Referral Service)
PAUSD' Counseling Program
P&t ASsisted Thorapy
Second 1fatvosl F'ood ~nk
simlor Coordinatifl:9 Councll
Social Advocates for Youth
Support Uetwork (Battorod WOPleTl)
Youth CQ~munity Service
'iWCA Rape Crisis Conter
CKR,292:94
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16,732
o
10 1 322
26,523
o
o
13,000
o
5,820
2,060
o
6,438
345,500
45,320
37,080
o
5,800
35l,,260
5,408
21,500
o
J...1..M
12,000
7,000
13,000
o
10,000
15,000
29,2'12
20,000
65,000
25,000
29,740
6,000
13,743
3,015
14,250
359,515
49,613
40,000
9,000
6,000
362,820
5,516
22,575
45,000
~
1,206,925
II
11,335
'0
o
o
o
10,518
27,027
o
o
13,24"1
o
5,931
6,160
o
6,560
352,065
46,Hll
31,785
o
5,910
358,953
5,511
21,909
11,359
5,408
9163,906
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