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Home My WebLink About0526.093\ ~ .... " ' . 'l'h::''-'· staff report is beL.; d.lst:r~b'..lted early for your reV1eW. It will be on the Coun<:il agenda October 18, 1993. , " ,,-< october 14, 1993 THE HONOAASL.E CITY COUNCIL Palo Alto, California Geoqrapb.is; rnlegation system ~J __ E........l..B.Jt2 2. Amendment No. 1 to agreement C30J811154 vith Westinghouse IJandmark GIS. Ino;~ Members of the Council: Report in Brief This report requests that Council approve an incremental authori~ati~n to Consultant Agreement No C3038164 vith the fir.m of westinghouse Landmark GIS, Inc~ I in the amount of $197,867 to provide acldit';'onal consultant services for the Geograpbic Information system. Funding is available in elP 18822 1 the utilities Depart~ent's Capital Improvement program, and the Storm Drainage Enterprise F'I.'nd. BACkground On April 26, 1993~ Council approved an agreement ~ith Westinghouse Landmark GIS, Inc, to provide consultant services for the Geographic Information System (CMR:199:93). These services include: a. Establishing a Citywide netw'ork of survey ground control monument points to be used as targets for ae_rial photography. The net~ork includes existing, as well as new monuments~ based on the standardized Caiifornia statE plane Coordinate system. b. Performing aerial photography of the entire city of Palo Alto. c. Compiling a planimetr-ic base :map of the entir'e City, both qraphic and digital j using photogramI!'etric stereo digitization equipment. By using this technique the base map will include £eatures visible in the aerial photographs including streets, water features, building outlines j utility manholes and power poles and topographic infor~ation~ d4 Electronic mapping of facilities data described as Task 8 in the Discussion section of this Report. CMR.:526:93 --._'"--... ------ o The April 26, 1993 City Manager's Report (CMR:199!93) discussed the fact that because this is ~ multi-year elF, sufficient f~nds for the entire project \oo'ould not be available until FY 1993-94 and FY 1994-95. The agreement was phased to pr~vide for additional m.apping services, as funds became available in the capital Improvement program. Several other agreements have previously been approved b;,' Council which relate to the Geographic Information System. PlanGraphics, Inc. is under contract to the City (Agreement #C3035495, CMR: 392: 92) to pr,:,vide consultant services. PlanGraphics developed specifications for the mapping project, assisted in the selection of a mappinq contractor and is continutng to provide GIS project management support. Tecknowledge, Inc. has been retair.ed by the City (Agreement #54046061, CMR: 353: 93) ~ for consultant services related to the design of the GIS database and develo~ment of applications to be used ...... ith the base map .... 'hen it is completed t.y W.2'stinghollse Landmark GIS. An additional agreement, IC0002324, CMR~340:9J, has been approved between the city and Electronic Data systems, Inc~ for maintenance of nard .... 'are and software for the City's Geographic Information System. As 'With o~her computer systems, this is an annual contract. Discussion This incremental authorization 'Will provide funding from FY 1993 -94 for 50 percent of the facilities conversion, listed as Task 8 in the original agreement IC3038164 and described in the Scope of Work. The r~maining 50 percer.t of Task 8 ~ill be included in a final incremental authorization, which loIill be brought back to Council for approval after the F¥ 1994-95 budget is adopted. This will be the final task under this agreement and result in completion of the base map fer the Geographic Information System. Task 8 is for the creation of a digital database of facility related infonnction. The database will be developed by digitizing features, from existing Block Maps and other facility maps, ~hich are not visible in the aerial photographs and registering the information as indicated or. those m.aps to the ne'Wly compiled, locationally correct, planiIl'.etric map base. The combination of information from different sources into a loIell-conceived database, that can be displajed as a map and used by all City departments, will result in a resource which 'Will be the foundation for a new level of City service \oI'ell into the next century. Environmental Assessment This agreement is not considered a project for purposes of the Califor-nia Environmental Quality Act. CMR:526:93 -2- .. I ~ ." ~ ! Recommendations Staff recommends that Council: 1. Approve and authorize the Mayer to execute }o..mend:ment No. 1 to Consultant Agreement No. C3038164 ",'ith Westinghouse Landmark GIS in the amount of $197, B57 to provide for additional Geographic Information System mapping services ~hich brinqs the total compensation payable under the agreement as amended to $936,374. 2. Authori2e the City Manager or her designee to negotiate and execute amendments for services related to, or incidental to, the scope of work or services, the total value of which amendments shall not exceed $30,000. Respectfully submitted, DAVID MATSOll &H~,:::..--- Zl1n~bliC GLENN S. ROBERTS Director of Public Works ~~y As~~stant e1ty Manager Attachment: An1endrnent No. 1 CHR:526:93 -3- Works • / "' AMENDMENT NO. ONE: TO C:ONTRAC'l' NO. BETWEEN erMf OF PALO ALTO AND=;-- WESTINGHOUSE LANDMARX GIS~ INC. THIS AMENDMEtIT to Contract No. made and entered into this day of • 1993, by-and between the CITY OF PALO ALTO, a lL1unicl.pal corporation of Califorr.tia, hereinafter referred to as ~CITY,· and WESTINGHOcrSE Lk~MARK GIS, INC. (Taxpayer Identification Number 25-1655851). a Delaware corporation .. with ...Qffices at 1.903 N. Harrison Ave., Cary, N.C. 27512. hereinafter referred to as "CONTRACroR·; R. Eel TAL s: WHEREAS, Contract N0. entered into bet.ween CITY and CO!lo"TRACTOR fer professional consultant sel"V"ices; and was previously the provision of WHEREAS I the parties may agree to amend said agreement to from time to time; NOW. THEREFORE, in co~sideratiDn of their mutual covenants, the parties hereto agree as follcws: SECT+ON 1.~ The following paragraphs of Contract No. are hereby amended to read as follows: a. paragraph e-. 1. ~In consideration for the full performance of the Basic Services and any reimbursable expenses described in Section 4.1 of this Agreeme:1t r CITY agrees to pay CONSULT~~ a fee not to exceed nine hundred thirty-six thousand three hundred seventy-four dollars ($936,374) fer fiscal year 1993-94. which funds h~ve been budgeted by the Cit'l; provided, however, and subject to appropria tion by the City Council of such additional funds, CITY agrees to pay CONSULTANT an additional fee ~ot to exceed one hundred ninety-seven thousand eight hundred sixty seven dollars {$197. 8671 in fiscal year 1994-.95 fer scheduled work as set forth in the Scope of Services. Exhibit A, plus any additional contingency funds as may be authorized by the City Council$ fo= a total contract price not to exceed $1.l09,241.00, plus amounts reserved as additional contingency funds during fiscal years 1993- .94 and 199~-9.5~· SECTION 2. The document entitled ~ Exhibit B, Payment Schedule-Project Deliver.s.bles" to Contract No. ___ is hereby a.."t'\ended to read as set forth in the follo.,ing exhibits attached to this Amendment and incorporated in full by this refer ence. 1 • SECTION 3. ExC€pt as herein modified, all provisions of and ex.l'J.ibits and amendmects to said agreerne!'J.t rema~n in full force and effect. other shall IN WITNESS WHEREOF, the parties hereto have executed this Amendment the day and year first above written. City Clerk APPROVED AS TO FORM, Senior Asst. City Attorney City Manager Director of Finance Risk Manager APPROVED AS TO CONTE.'IT, Director of Public Works Director of Utilities Attachment: CI~f OF PALO AL1U =;:-::-----------r-::ayor Taxpayer Identification No. 25-1655851 EXHIBIT -A": EXHIBIT B -PAYMENT SCHEDULE PROJECT DELIVERABLES 2 1) Project Wti2tion & Admin. 2) Aerial Photography 3) Ground Control 4) Analytical Triangulation 5) Planimetric C..ompiia.tion 6) Topographic Compilation 7) Digital OrthopholOS 8) F>cility Conversion • Linework • ID Numbers • Attnoutes & Annotations • Line Segments & Properties PROJECT TOTAL o EXHfBlT "A" "(0 Amendment Number One EXHIBJT "B" Payment Sche<l u Ie PROJECT DELIVER.O\IlLES Q.TRilENT PROJEQ AMEND HI' S 52,146 0 19,147 0 10ti,750 0 34,333 0 263,087 0 44,348 0 193,696 0 0 96,000 0 20,200 0 45,250 0 35,417 $713,507 $197,867 * Additional COS1'..s under Amendment # 1 AMEND #2-. Q o o o o o o 96,000 20,200 45,250 36,417 ---- $197,867 "* Planned additional costs under future Amendmenf #2 to be approved after FY 94-95 blJdg~t is adopted in July 1994. DM:lftJ p,\L)p~=trM'if'roj--dd:,lICb f