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HomeMy WebLinkAbout0272.094, ~ stafJe,lOl t _______ 5---, ! May 12, 1994 TilE HONORADLE CITY COUNCIL Palo Alt()~ Caltfol-nia B~U __ ~5\t_(!r Qual ity Control Plant iiastewater ReclamatiQ!1_~ ge§ignl&1~~~Q~ultant Agregment C3034771 M(>m.Qers of the Council: 'i'his l.-epol:t recomnends that Council authorize tIle Nayor to execute the attached amendment to the consultant agreement with CH2M HIIJL in the amount of $62,000, The amendment will provide pre-design engineering and CEQA documentation for Project B of the Reclamation Pl-og-l",'lrrl, a reclaimed water system to the City of !'-fountain Vieh'. This amondment is initiated at the request of the City of l10untain view, }ounds for the amendment have been appropriated in the FY 93- 94 Wastewater Enterprise Fund. On February 8, 199:3. CMR 153:93, Council authorized the consultant agreement with CH2M lULL to perform the Pre-de~;ign/EIR on the Wastewater Reclamation Progl"am. The original agreement will provide the engineering, the program level EIR. and a focused project level EIR on Project A (reclaimed water system to Stanford campus) of the Reclamation Program. Since then. certain events have .occurred that prompted the request for this amendment. 1. The NASA AMES site is competing for a new wind tunnel project. The new wind tunnel \'1'111 require two mgd of reclaimed water for support of its operations. 2. The existing pipel ine which delivers reclaimed water to Shor.eline Park has deteriorated significantly. Tempora:t."y L"cpair was done under extreme difficulties since the pipe is now within the protected marsh area. The existing pipeline was built in 1976 as an experimental project and, therefore, -1- ~-------------~---------------------------- l:i;it~'*-."".-"r.··--. --.. 1:70 ':') ". ;: .. < ... ~ L '! i I' , ! I I I I I I .. ~\ >. \ '\ \' \. ~:\ " .~ .. " •. " .. ' .. -I "0" .• " '. "," --,. . "~}'_;mi.·r .... t. j;.~~~ __ .,~."_.,_ •• \ 3. light ""eight mate:dal for minimal se:rvice 1 i fe at minim ... l cost. The pipeline needs to be replaced and routed outside of the protected ma:.:ah area. The C1ty of Y.-ountaln View is cUfTcntly investigating addition­ al reclaimed water use in the North Bayshore l\}-ea. 4. The City of t"ountain View requests t.hat Project B of the Reclal1'.ation Pl."Og!l"am be studied now Olt the eam~ level of detail as Project A. 1\-copy of the letter ft"om the City of t-fountain View Is attaGhed to thin staff repoxt, Under the amonded ilgree,,,cnt. the consultant will perform the predcsigo €nginecl.-ing and CEQA review Clnd documentat ion [or the V8;l-itms pipe routes frOi!\ the Rf,'QCP to the City of Nountain View. 1.'he CEQA dOCIJ:Ir:entation for this, project, Project B~ 'fdll refer to the Reclamation Prograrr: level F.IR" Since the nature of Project .s is aimil.u: to the: program level SIR and Project A, it is anticipated that arl illitial study and a negative declaration will suffice. The cost [01," this e{(oz·L i8 $6~,OOO. In the event that so,'t',C unusual t:!l\vironmental conditiolls exist in Pl"oject B, such as encounters of cndtJngered species, a supplemental EIR may be ne~ded. PreUrr.lr1a:ty t"cview indicates that. a supplemen­ ta.l RIR will moat. likoly not 00 needed. Howevet". if a supplemental EIR in required. lhet"e wi 11 be an ddditional fee of not mo::::~ t.han $33,000, depending on the division of responsibilities between st.-ff and the conm.llt.anl:. (o"unds {or the amendment to the Wastewater Reclamation Pre-de­ sign/BIR have been appropriated in the Wastewater Treatment Operating Fund. R~or{\ffiendatio::t1! Staff recommendG tha~ Council~ 1. Approve and authorize the Mayor to execute the attached amendment to the consultant agreement with CH2M HIIJL in the i\mount of $62,000 for the p:t"eparation of predesign engineering and its negative decial.-atioll for project B of the Reclamation Program. 2'. Authorize the City Manager or her designee to negotiate and execute amendment B for sllpplemental BIR, if needed, for -2- \ Project B of tho Reclamation Pr()gr~ml the tot,\! value of which amendments shall not exceed $33.000. Respectfully submitted, 'UJd": .. ~~ ??l~k WILl.IAM MIKS ~Ianager, Water Quality Control Plant AJ-~~ GLEIm S. ROBERTS Director of Public Works ~W\c( 'm. -SiYoJ~ c. BERNARD M. STROJNY Assiotant City l-!anager Attachments: Letter from City of 110untain View Amendment to the ~gr~ement Related CMRs: CMR:153:93 -3 - i ! !, i' /' " CITY or iVIOUNlj\l\: VIEW :: Public Sen,jocs Depi1rt~nt. 231 N. W~,isman Road. P.O. Box 7540 • Mounlain Vicw,CA 94009~75-10 415-903-6329'FAX 415-903.,,768 April 4, 1994 Mr. Glenn S. Roberts Director Of Public Works City of Palo Alto Publk Works AdministraHon 250 H,1miHon Avenue Palo Alto, CA. 94301 RE: RWQCP Wastewater Reclamation Proje(ts __ ~-C-,<~.- Dear :ru: Rob:.:?rts: As we discussed at our meeting on March 2, 1994, the City of Mountain \~ew recommends that Project B (as shown on the Brown & Caldwell 1992 \'Valer Reclamation Masfer Plan (or the RWQCP) rep!<1ce Allerna~e Project 13 as the second stage of the Reclamation P(ojects currently planned. Our recommendation is based on the following: 1. NASAl AMES/Moffet Field site is in the rUntlLng for a larger \",'ind tunnel and jf the site is selected~ an additional 2 MGD or so of reclaimed water wiH be needed to serve the facility. 2. The redail1\ed water pipeline that presently serves the Shoreline Park Are,l in Mountain View is in poor condition and needs replacement. Project B \vould lake care of the replacement and insure thai the Shoreline Park Area continut:'s to be provided with reclaimed water. It is also our recommendation thai Project B be studied now at the same lev€'! as Project A as pari of the current EIR process. We want to be ready to support the NASA wind tunnel project if it is approved for siting in Santa Clara County. We: also want to provide more 'reliable service to the Shoreline Park Area. Mou'ntain View 1$ also interested in investigating additional uses (or reclaimed water in our North Bayshore Area including the possible mixing of PARWQCP reclaimed water with other reclaimed water sources such (IS treated contaminated groundwater and perhaps utilizing the Shoreline lake system retention basins, or Stevens Creek 'as biotogical treatment and a reservoir to serve a rnixed rt:."X'laimed . .,' 'J ... -, ................•.... . :," .. :,' I" mge2 water in this area. We believe that this mix can be used to serve an expanded use in Our North Bayshore Area in addition 10 serving the Shoreline Park Area. Your assistance in exploring this possibility is appredated. As we discussed, if the results of the investigation indicaf,e that this project would benefit the PartnE'f Cities, then we would look to a cost sharing. We are in the process 01 coming up wi Ih a more pred~ statement of a scope of work at which time we will fonvard it to your staff {or evaluation of content and process. I have received approval from Kevin Duggan, City Manager of Mountain View, to proceed with this request. If you have any questions, give me or Paul Olmos a cail at (415) 903.6329. Ve-r)' truly yours, \~'-- --~ Donald C. lVimberiy Public Services lJirectm cc: CM, ACM, U5M, PE·OU,IOS, src, CSM, 5M, E5M, F .-.... ' • AKI!lfDMI:IIT NO. 1 TO comRAer NO. C3034771 BRTh'llBN C I T:t OF PALO ALTO AND CH2M BltL CALIFORNIA, INC. THIS AHBNTh,\1EN'f to Contract No. C30347?1 is made and el1t~red into this ___ day of ______ "' __ , 1994. by and bet",'een the Cl1'Y OF PALO ALTO, a municipal corporation of California, hereinaftol.' refm:.n:d to as ·CITY," and CH2M HILL CALIFORNIA, INC. (Taxpayp-i: Id~mtiflcation Number 91-10497060), a California COl-pol.-ation, with offices at 1111 Broadway. Suite 1200, Oakland, CA 9460';·4046 .. hen;·il1after referred to as "CONSULTANT"; 'WHBRRAS. Contract No. C30347"1l was previously entered into }:\ct,,"'een CITY and CONSULTANT for preparation of an EIR ana pre­ oesign services l-elating to the proposed watel:." reclamation proj eet; and WflEREAS, the parties may agree to amend said agreement to from time: to time; HOW, THRREFORE, '.n cO!lsidetat~ion of their mutual covena.nts, the parties hereto agreE. as follows: S....B.CTmtL.1. Section 4: (Duties of Consultant) of Contract No. C)034771 19 hereby amended by adding paragraph 4.1.1 to read as followa: "4,1.1 MQ:JtiQJlal BasiL . ..s~J.vic..e.$.. CONStn .. TMIT .~ shall also per(OlLll each task and accomplish each objective described in gxhibit ·AA~i entitled "Scope of Amendment 1 Sexvices . Wastewater Reclamation Pre-Design/ErR. 11 CON$ULTANT shall proceed W:ith such services upon receipt of a Notice to proceed issued by the PROJBCr MANAGER. 1 ' i"llicrXQtC .. ~_. Section 6 (Payment) of Contract". No. C3034771 is hereby amended by amending paragraph 6.1 and subparagraph 6.1.3, respectively, to rear} as follows: "In consideration for the full performance of the Basic Services and actual reimbursable expenses described in Section 4.1 of this A~)reement ... ClTY agrees to pay CONSULTANT a fee not to exceed $50/000 for the Phase 1 tasks and $100,000 for the Phase 2 .tasks.· 1 >.";c<:';';;':'. ',., . \ • , ·. . _ •. "'~ '''~·''-~-::=~.:'.fili~ J:-:-:-:";;7\';.'i~l;~}~:;;:<:~r~r;.~.e~$~J;ti: -In consid~ration for the full performance of the Additional Basic Services and actual reimbursablo expenses described in paragraph 4.1.1 of this Agreement. CITY agrees to pay CONSULTANT a fee not to exceed $62 t OOO.- -The .)mount of COUSUL'l'AN'l"S compellsation shall be calculated as set forth in Exhibit -8". Standa:t.-d Pee Schedule. attached here-toj on a time-and materi.Als basi[':~ up to the maximum amount set forth in this paragraph 6.1.· '6.1.3 S'QLJ>XlLLliQrICQ1:_<;'llM!l!lll. Payment for extra work or changes in thQ work not initi.;\ted by thO" COI'lSULTANT and tuithorized ill writing by the PROJECT MANAGER shall be made lIpon Gub.-nission by C;)NSULTA:-'''T of a st"atement in triplicate of itemized costs (!ove:t'ing such "'-'01"i<., Prior to coometlcing such extra wot"k or changes. C()NSULTM-r and CITY shall a9re(.~ llpon an escimated not-to-exceed cost fo!." S\lch extl-a wO:L'k _ In no event shall CONSlH,'fANT be paid for-" design .... ork or chajlge order preparation which is necessal-Y bec';\Jse of CONSUr:rANT's el.-l.'ors 0:­ oversights. - "Notwithstanding the provisions o( the forego-ing paragraph, based on the results ot the Initial Study prepat"ed in accordance 'With Exhibit -M" o[ this Agree{l1ent.~ CITY may detennine that i{ supplemental E"I~ will be llceded to provide t:he appropriate CEQA documentation fOl-tile supplemental Project described in Rxhlbit _AJ\D. 'rhe CONSUl.TAN'j' shall obtain writttm approval from CITY to prepan=" .\ supplemental EIR; which, if required, 'Would focus on the releV.lJlt environmental issues identified through the Jniti.al Stl10Y proc(>ss. The specific scope of work for the 9u{)plell1cntt.l fnR. if l'equired. """ouid be developed at the time this t~sk is exercised, and ~ou)d replace subtask DB.2 of B'xhibil -Mil. The fee tor this task 'Would be negotiated bas~d on the actual specific scope of ""orK, but shall not exceed $35,000 .• ~~-.IQtLJ. Contract No. C3034771 to read as follows: Sect ion 7 (Progress and COlnplet ionJ of is hereby amended by amending paragraph 7,1 "'It is lmderstood and agl-eed that time is of the essence ot this Agreement. and that, following receipt of a Notice to Proceed, CONSlH,'rAN'!' shall-commence work on initial tasks of study in accordance with the tiwe schedule; Exhibit "A". Nork on subsequent tasks shall prnceed in accordancE with said time schedule. Work on the Additional Basic Services shall proceed in accordance with the time schedule set forth ill f;xhibit "M" _. 8J~·_cr_-!.QJi __ 1, Exhibit "M" entitled "Scope of Amendment 1 Sex-vices -Waste'"",ater Reclamation Pre'Desig:l/8IR" Is hel-eby added to Contract No. C3034711 and incorporated herein by reference, ,1S set forth in new subparagraph 4.1.1. 2 , /. , I I ~5.. E.)I;cept as herein modified. all other provisions of and exhibits to said agreement shall remain in full forc~ and effect. IN WITNESS WHBRE'OF. the pal:ties hereto have executed this Amendment the day and year first above written. ATTEST: CITY OF PALO ALTO City Clerk r·'ayor APPROVED AS TO FORM: APPROVED: Cii}~Mdnager------------------' Taxpayer Identification No. S-9 .. O''}jljj)/3_____ APPROVED AS TO CONTENT: Attachments: EXHIErr "Mil; Scope of Arnelld'l1ent 1 Set-vices 3 ,I '. i r \ I EXHIBIT AA SCOPE OF AMENDMENT 1 SERVICES WASTEWATER RECLAMATION PRE-DESIGNlEffi The wastewater Reclamation Master Plan identified several different alternative projects that could ba done under the ReclaMation Progr.am. ThQy hay(! been l<'lbeled as Project A, 8, alternate B, C1 and D. The 'Work to be performed under this amendment focuses priTUarily on Project BI which is referred to as the "PROJECT" of this amendment. Project B includes a delivery and if necessary a storage system to provide reclal~ed water from the PARWQCP to the City of Mountain Vio\orl and any parks and green belt areas that are located along the pipe route. The scope of a'Mendment 1 services include CEQA review and documentation, and associated eng] neering tasks necessa:t:y to select a cost-effective and environmentally sound PROJECT or this amendment. Consultant shall perform the following tasks for the PRO.JEC'r of this amendment. Task M Pipeline Routing Consultant shall obtain and review existing data, technical and environmental information applicable to the PROJECT. Consultant shall obtain and review existing maps and drawings available from the CITV, the City of Hountain View and key utility companies, and other appropriate ager.cies tor possible impacts on the pipeline route. Consultant shall assess the area adjacent to the pipeline route of the "PROJECT" of this amendment, for the utility systems, detailed utility locations, property ownership and usage. ~ubta§k AA.2 --DeveloQ Design Criteria Consul tant shall conduct the appropriate field visits to review potential pi pel ine alignments. conSUltant, shall develop design criteria necessary to establish a clear understanding of the environmental and physical aspects of the PROJE,CT. Efforts should be made to reduce the number and the significance of potential environmental impacts of the PROJECT. Design criteria shall address, but not be limited to, the following: • Minimizin9 traffic impacts AA-l '? : . I I· I i. ,. f. • Avoidinq impacts to large street trees • Minimizing community disruption during construction • Minimizing impacts to downtown businesses • Avoiding construction near sensitive land uses because ot noise, Qr aesthetic iMpact • PreserVe wetlands and riparian areas • Avoid cultural resources • Regulatory constraints • D~sign flows • Physical parameters I such as pipe friction factors, for system coroponents • Delivery pressures • Operating schedules ID!!!t-lsk 1\1\.3 --.J)jL'l~l~~..rnati 'J.e Pipeli . .M..-.BQy"~ consultant shall evaluate alternative pipeline routes and develop tht"ee ali.gnments on a base map. The res'.!lts of previous tasks as well as the environmental screening information from Phase 1 of the basic services of the Agreement shall be used in conjunct.ion ""ith observations from field visits to evaluate the three alternate pipeline alignments. Consultant shall plot the alignments on a base map including info~mation gathered from Subtask AA.l as appropriate. Consultant 'shall use the findings ft"om subtask l'.A.l criteria developed in subtask AA.2 to selec~ a preferred alignment for t~e PROJECT. Consultant shall identify a and reasonable preferred route. and the pipeline. feasible Consultant will develop a hydraulic system model. The model will bo used to assign preliminary sizes to the PROJECT pump station I pipeline, a'tld storage reservoir if needed. consultant shall update the cost estimates presented in the 1992 H<lster Plan for Project B. Cost components shall include delivery pipelines, the storage reservoir if necessary I and user si.te servica connections. 'rhe cost estimates shall include constxuction costs ns well as design, pen11itting, and other related contingencies in conformance with a budget level estimate as tD.~ I 1/l1)'9.S 1\A-2 i ,e ... "c), :,""""c;:,:~ ,," ~, ";~I~t:':"", '.~ :.'~:;\-.. " def~r\ed by the M~rlcdn Society of Cost Enqineers (a.n estimate within .... 30 percent to -15 percant ac('.uracy) . Consultant shall also provide estimates fOl' annual operation and naintenanGe costs for the pu~p station, pipelines, storage rcscrvoh",. and ser-vice C()rmections Cor use in economic analyses. Othor .annual costs associated ""ith operatinq.a reclamation program will b~ estil!.ated based on input from CITY project staff and rolated experience by the ConG\Jlta'llt on similar systems. :;Q!lJ;Jli!lLAA.,~-=-»"'l'liQIL~e:l~tl12nsdt~ SeloctJon 'criteria shall be developed by Consultant with al,lpport fro~ CI1',{ to evaluate the altarnativcs tor the PROJECT pipeline and reservoir site if appropriatQ. The following itQns and t1~din9s of subt~sk AA.2 will be used as initial s.election criteria.: • • • • • • o • • Con:l"',unity disrupt\on Traffic and existillg land use disruption Utility ir:pacts Right-of-way require~ents construct ability Per~it requirenents Possible Environmental impacts Geotechnical conditions On!e-r-of-r.agni tudo C01Pts fran subtask AA, 4 ~YktiL$l< __ M~L:~~!>-k~Lr:!)l,~liJ)lL B9_U t " cons.u}tant shall coriduct One 'Workshop 'With City of Palo Alto and City of Mountain View st~ff to review the three pipeline alignme.nts. The goal of the workshop shall be to develop group consensus regardinq the selection of a pipeline alignment for the PROJECT of ~hls amendnent. Subtasb A"A_'-L:.:::......fr_~.Pare Slll'?nar'i __ B..9~Qt-__ t consultant shall prepare a l:epQrt, with appropriatp. graphics and maps, that summarizes the work performed in subtaskn AA.l through AA.6. The report: shall, as a minimum, p;r;ovide the following infor~ation: • Technical and physical considerations • Per~it requirements • EnvJronnental and public considerations • Cost comparisons between alternatives o Right-of-way requirements • Conpa:t"isons of a I ternati vc pipeline al ignment • Selection of apparent best pipeline alignment Five copies and one reproducible (unbound) original of the draft h}.-) \ .-.... -.~-, -'-' '" ::-... - ,'c· report shall be submitted to CITY for review. Consultant shall responsE! to and incorporate CITY"s roview co1'l1tents as appropriate in the final report. Five copies and one reproducible o~iginal of the 'final report shall ba submitted to CITY. ~~&k BB --CIQA Documentation fulbtask BB.! ~~ __ :WlliALliU!m- Consultant shall prepl'lIre an Init.ial Study for the proposed project f for the proposed pipeline alignments and watet usos at the various use sites. The Initial Study, shall be prepar.ed with the goal and sufficient details of cOl'Oplctinq a Negative Oeclat"a,tion .if possible, and will based on the full CEQA lnitial Study Checklist. The Initi~.l Study will also be. designed to tiN· off of tho Palo Al to wastewater Reclamation Pl"oqran Environr-.cnta 1 Inpact Report. (EIR) to the extent possible, in accordance with C[QA statutes and guidelines. Reconnaiss~nce-levcl field surveys shall be performed as needed by the Consultant, to assoss the' potE'.ntial ir.Jpacts to biological resources. Consultant shall submit five draft copies of tho Draft II\itial Study to the CITY for revie"W along with the recomMendations for completing the final CEQA documentation (i. e. I tj('!<j<'ltive Declaration or supplemental EIR ). After receipt of CIT" conments, Consultallt shall complete the final Initial Study for attach~cnt to Negative Declaration and proceed with the uegative DeclaratJon, Ot" obtain written approval from the CITY to proceed 'With the supplemental EIR. fulbtask BtI.2 --Pr,epa;t~_J!~ill~e Qeclars"-..tLQD Based on the results of the Initial study prepared undor subtask BB.l, CIT'{ Jllay deter1l1ine that appropriate final CEQA documentation for the PROJECT will be a negative Declaration or l!1itigated Negative De9laration. consultant shall prepare five copies ot the proposed Negative Declaration for CITY revic'W. After receipt of CITY comments on the draft proposed Negati.ve Declara.tion~ Consultant shall prepat"e one camen\-ready and five copies of the combined Initial Study/proposed Negative Declaration for th(l. CI'l''T. CITY will distribute the proposed Negative Oeclaration tor public revie.w. ~a9~ CC --project Management subtask CC. 1 --Projg~LMeet i ng~jill~..b"_Q1JL$.hQ.P§ Consultant shall attend three project meetings with CIT~ staff. consultant shall conduct three workshops with CIT'i and City of Hountain View staff. These workshops will include t.he following: 1. A kickoff workshop to review the work plan and schedule; Al\'-4 schedule for other project workshops, meetings, and field visitsj and define project alternatives. 2. Works~op 2: Discuss CITV comments on the draft Initial Nagative Declaration. :l. Workshop 3 i Review comments received during the 30-day comment period on the Initial Negative lJeClaration and discuss the approach to complete the final Negative . Declaration. Suhtask c~ Project ~~~~ Consultant's Project Nanaqer sha~l give reasonable assurance that the environmental infol"mation 1S properly integrated into the preliminary routing and siting activities. Project Management shall also include managing the costs for performing each task ~nd preparing deliverables on time. Consultant shall proceed witl] tho tasks for amendment 1 in accordance with the till1e schedule attached to the end of this Exhibit. Throughout the course of the work t Consultant shall keep CITY project staff apprised of progress on the .... ·or)~ and involve CITY staff in decisions regarding the PROJECT. Project meetings shall be organized and attended by Consultant's Project [-tanager. l\A-5 Schedule Name Responsible As-of Date RECLAMATIOII PD/EIR AMENDMeN'l' 11 --SCHEDULE OF WORK D. STARK 4-May-94 Schedule Fi Ie : AlIENDl SCHEDULE CONTINGENT ON PROGRAM LEVEL EIR ACTIVITIES 94 Start Date Task. Name End Date May Jun Jul .Aug Sep Oct Nov Dec 1 3 1 1 PROGRAM LEVEL ACTIVITIES PROGRAM DrIR COHHErn PERIOD CERTIFICATION" OF PROGRAH EIR AMENDHEN'l' 1 ACTIVITIES TASK AA --PIPELIIIE ROUTIIIG TASK BB -nn. STUDY & IIEG DEC 30-DII.Y COHMEWf PERIOD --IS/ND (,BRTIFrCATIOII OF IS/NO 13~·Jun-94 13 -Jun-94 11-0ct-9·1 l-Jun-94 1-.JlIn-94 22-Aug-94 25-0ct-94 19-0ec-94 2 1 1 1 11-0ct-94 27-Jul-94 -11-0ct-94 , . 19-Dcc-94 lO-Aug-94 -=, 25-0ct-94 28-NoV-94 19-Dec-94 •• -----_._-------------------------------_ .. _----------------------------------------------~-------..... Detail Task =~=~a Summary Task 00000 Baseline ......... Conflict •• -(Progress) ==;:2'5' (Progress) ---(Slack) "5" __ (Slack) Pro~ress shows Percent Achieved on Actual ------------------' Scale: 5 days per character TIME LIN'E Gantt Chart, Report, Strip 1 ... Resource delay ... Hi lestone --------------~---------------------------------- • -;