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Home My WebLink About0264.094~ BUDGET <:4-95 .'_" r /, May 5, 1994 HONORABLE CITY COUNCIl. Palo Alto, California Attention: Finance Co~ittee This is an informational report. and no Council action in necessary. Mll2..I~ in Brief since the 1994"99 Proposed Capi tal lT~prove:r.lent pro'lrol"l {CIP) 'Wag submi tted to Council, there have been eevel"al revisiona and changos to the elP which are called to Council's attention. The project description fot" the Library AutornaCion Servicos project has been revised based on staff undertaking a. one to two yeal." study of existing and potential library sA-rvices anel f~cilities. It is proposed that the Storm Water Discharg" Improvct!lonts project be shifted from the elP to the operating budget based on the type of expenses involved. In addition, staff is recommonding that tho $ource of Fund section o( the Arastradc(o creek Erosion Repbirs project be changed to r-ead Bond Funding in place of Storm Drainago Funding. Library Au~ion Services .. P.t~j_g_Q.L~_WAb&r l'SJtLJJ~MQ..L..1.1.::Jll A revised description for the Library Automation Services CIP -is .attached. 'l'he original description was based on the recommendations from a consult;:!,nt's st,udy, R~p_Q.r_t to Palo ~_ttJLCj,_ty LibrarY-R~x4ing ~~tomation_~~ng (Appendix B to CMR:l04:94). 'the report proposed a five~phase plan to develop the Library's computer system into an information network. The plem details both capital and operating costs for each phase of the project. Phase 1 of the plan has been irr:plemented. Phase 2, as shown 1n the proposed elP, was recently revised to allow staff to undertake a one to two year study of existing and pot~ntial library services CMR:2M :94 I I' I I I I , I . .. ~~·f_ , , .. ""'~:F~~I'; I X~,iE~f: .• -e:; and facilities. As part of this study, stdff will involve ~embers of the community. until this analysis is complete, it i9 not prudent to commit ros~urces to lncilities and services which will be evaluated in the future. The work now proposed in Phase 2 limits networJ{ development to the three major librat"y facilities: Main, Mitchel'! Park, and Children's. Although detailed in the Ford rep'ort~ Phases:} through 5 will be reviewed and revised as work on the,analysis of future library service is conducted. Staff will be returning to council as it com.pletes major milestones of its library services study. Future capital budgets will be developed, based on the results of this study. storm Water p':'!sob~s..LlmP1:..ovement9 -Project N.Ym))..!lr .. JU.ruLl~..11ll !"unds for this project are for p.uticipation in the Santa Clara Valley Nonpoint Source Pollution Control program (Program) which is mandated by the Regional \<later Quality Control Board. Since PrO<jram funds are used for such activities as public education and developing best management practices, it is recom~ended that theso funds be included in the City's Proposed 1994-95 Operating Budget and that Project Number 9180 be deleted from the 1992-97 Proposed Capital Improvement Program. Ar...~_Cle.rQ..Q.r~r(>.~o_il. .. RI1R~j..J.".JL>~r.Qject Numhg_l;J_S __ 9..t...J..fM~ .. llll The "Source of Funding" Section will be changed from stOl:'1n Drainago Fund to Bond Funding. This project will be funded through the three-year bond issuance that is being recommended for collection &ystem iT1',provements. Respectfully submitted, \,""",,\ lwJ'A>1J JOSEP~\A~CIO Senior-?inancial Analyst .---~ r~~f4fJ~~~ /' .... ·1 ,',' '--'/ JUNE pLEmNG City J.lanager \. .. / Attachment / Related Staff Report: CI1R:I04:94 CMR:264:94 2 , NEl'I Revised 5/02/94 CUSTOMER SERVICE PROJECT ~y AUTOKA~rON, SRRyrCES (~ ft9led Dti<:rlpUQUj This projc,ct represents a mullj·year implementation plan [0 develop the Library's compuft'T system into an information nelwork that ('.an deliver new and emerging products and services [0 selected library fadlilies and remOle users. This project is based on t~e completion in 1993-94 of Ph.", 1, which <cplaced the outdated and nonexpandable computer plalfonn witfl a Unix-based compurer. InlermOOt3te phases of Ihe p!an upgrade the computer's network system, add new informalion databa:c;es to the online catalog, provide access to the rriternef, network CD·ROM servitcs. add terminals and dfal-in Iines~ replaceouldaled terminals with inteJligent workstations, and introduce regional networking. The final phase of tile plan, which will bring sophisticated services directly to Ihe home and offic.e and to all expanded regional network, may begin in 1998-99, but will probably not be complere untH 2003_ This p:oje::t wcutd be (ompleted in five phases that arc proposed for implementatLon over 1!le next eight to Icn )'ears. The five phase proje<:1 was. developed' as the result of a long-range plan for library automated services, which was completed in November, 1993. The plan details costs, bolh capital and operating. for each phase of the projccl. The plan provides a blueprint fa! the projecl. Dela~ls of whal will occur in each phase will be revised to re.spond to changes in information technofogy. comnl'unily needs, and avai'abte funding. 1993-94 1994-95 CMR:264:94 Ph aso 1: $200,000 Replace existing computer running library application software with a Unix-based machine (completedl_ Phase 2: $297,000 Replace 40 % of e~ i'sti ng (i u mh terminals with com hi nation of persooal computers and diskless \vorkstations (540,000). Replace and upgrade c()mmunic.ations network linking Main, Mitchell Park, and Children's Libraries by connecting them 10 the City's broadbarld utility coaxial cable system and instaH locaJ area network in T«hnical Services section of Libmry ($93,OOOl_ Add periodical indexing service to the Library's compu!er c.atalog, specialized "Ki.d's ('"atalogs U with graphical interface 10 Ihe compuler c.atalog, and additional dial-in modems~ printers, and workstations for the public ($81,000). Provide access for the public to selected lnternet sites and services. including olher libraries and the City's information flies. PurthasC' sofhvare to offer thiS access through the Library's Calalog. Nelwork the UbrarJ"~ computer to City BaHls existing fn!crnet 3 r '"";~"":-·--L -, " I . . ~ .. , .' . , i I ; , 1995·9&. 1998·99: .j OOnn~(iOnl which has. the c.apacily 10 support future phases of the Library's AUlom,licn S,,,,ioes Proje<:1 ($60,500), InSiall lelcphone·based voice synthesi, system thai allows libra1)' palroos to renew books and obtain information on their circul.tion !<OOrd, 24 hour, per day without staff assistao1cC ($12,500). Fulure Ph,se.: $}OO,OOO·S500,OOO (Eslimated range for four years) A ner Phase 2, projc(:1 w(Uk ronlinuts with replacement of old terminals, provides 5eMc:eS using CD· ROM in a cCf'1lraIi1c<i. LAN· base environment) and offers relOOte a(cess to full-text Md indexing databases. Additional work. which extends the avaitabitity of nei ..... orked services by adding acces.s 10 expanded Internet ~r\'kes and conn~lion 10 regional or local networks, wilt oe<:ur oyer a two ,)'ear period, The fina: phase provides high speed transmission of image and data service.s. t:lin.'Cll)' 10 the ~ome or oflicc. 11~ final d~isiM on which c1emenl1 10 implement from 1995·96 through 1998· 99 ...... ill be made upon fcrlher review of Itle automation plan and in conjunction with the l'1"_5ull'§ of a l\·\"o·)'ear sludy of existing and potential library service levels. This. Malysis, to begin in J99~-9S, will provide direction for the provision of cit)'\vide library service. Th!s may aff«:tlhe implementation of the autom"ltion plan as tis recommendaliolls Wl"re ba)Cd on making automated services available at all exisliog six library facrlilies. The proj(x:t will ulilize the cap . ."'1bHilies of the: Unix-based computer installed during Phase I of the UbT'rtry's Autom.alion Development Plan and will provide a more stabte and powerful pt{work on which it wilr oper-dle. Increased and improved acress to information service.s c.an be provided to mOle c[tiun$ on11hout having to come to a spcciti<: location, and the capabilil), \1rill e.dst 10 share information resources with PAUSD's library system, City offices, and regi"",,1 libmnes. IWJ).ar1 and SlInj!j)uAuabm.\ • Environmental: • Operating' CMR'26~'94 Categorically exempt under CEQA. There will be addilional hardware and software main!enance costs related!o new services and equipment. Maintenance expensc.s will increase from annual COSls of $].5,000 in 1995·96 to annual co.~ts of $100,000 in 1998·99. Ongoing subscription, charges 10 new online services will be added; some of Ihese may be offset b}' ('anceling txi'§ling papcl or microfitm subscripliolls. Some R'Clas.sificatiorl: of library stafr mCiY be nt":eded to provide system slipport 4 \ • Telecommunk.ations: CQrnprehensjye Plan; Dn.wJct&LADlI.ll:lli; 1994·95 S297,OOO 1995·96 TBD 1996-97 THD 1997·9S TBD 1998·99 TBD Th(" addition of dial+in lines will enlail addilional upeme, Monlhly feu paid 10 PAC Bell for current dala servi«, 10 link brdllches 10 the ~nt.ral comj>\ltcr will be repl,«d by I""ing ""SIS for those facilities nelwo[kC<l via ItI<> City's broadband sy'l<m. Consistent wilh Cullural Rf.$O!)rc.e elemenls or the Plan. ($86,000 General Fund, $211,000 Eie<'lric Rebalemonic,) SOtJrce of Fllnding: In 199-1-95. (jel1e{a~ J'unds. \~ill hoe \.Ired for the pr(1jec-t with support from one-lime EI(X~ric Utilit), Rebate monies, In fll!Urc )'C'ars, olt!~ide fvndlng sources such as grants, private dOliations, and uscr (ees will be e~plo[cd '0 support higher te~'eh. of service t~at include new and lechnologiC'~H)' sophisticaled in(oflll:nh:mal scni~(,J ror palrons, CHR:264:94 5 \ ,")