HomeMy WebLinkAbout0498.093•
Sept~~er 23, 1993
THE HONORABLE CIT~ COUNCIL
Palo Alto, California
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Contract witb &.anta Clara COUJl:~1_for social worker __ Services
Report in Brie~
For the last 17 years, the ci t.y has contracted ",ith Santa Clara
County for the services of a 90cial worker. This report recommends
renewal of that contract tor the period of october 1, 1993 through
September 30, 1994 for an amount not to exceed $30,739.
Bllcltgrouru:s
In 1~75, the Police Department initiated an in-house social worker
program for the purpose at counseling youths and their parents who
encountered problems associated with truancy, lack of parenta.l
control, child abuse~ neglect, or other pre-delinquent behavior4
Durinq the last year, the social worker has counseled families in
crisis and has assisted in more than 100 suspected child abuse
investigations. The counseling services provided by the cont~act
are essential to the Department's youth service5 operation.
program Specifics
During the course of the contract, the ~ocial worker counsels a
minimum of 60 youths and families. The_ social 'w'or);:er also assists
police officers with child abuse and neglect investigatjons, serves
as a resource for patr~l officers, and acts as a liaison with the
Emergency Treatment Center, Family service Association. children's
Health Council, and North county Protective Services.
In the ag!:"eement with Santa Clara County, Palo Alto pa}"s
approximately 32 per-cent of the program costs, while the County
funds about 68 percent. As a condition of the agreement, tne City
also provides office space, and telephone and mail service. The
City's share for the 199J-94 agreement totals $30,739. The
aqreement is agendized for adoption by the Santa Clara County Board
of Supervisors at their October meeting_
Recommenc3ation
staff recommends that council authorize the Mayor to enter into an
agreement with the Santa Clara County Social Services Agency for
CMR:49S:93
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Page Two
the social worker's set·vices. Funds, not to exceed $30,739, are
included in the police Department's 1993-'94 operating budget.
Respectfully submjt~ed •
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t. L." l ~--u
Chr i eo Durki n
police chief
Attachments
CI!R:498:93
!
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jny
Manager
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AGREEMENT
BY THiS AGREEMENT !MOE ANO ~N' [RED 1~1'O 00 r;jE" l S-0>1.'1' Of 0-to <l t>, l'
BY AlOO BETWE~ ~E CITY OF PALO A L T 0 (~£RE (N,AH E.R R[:n-R~ED TO AS C:TY AN D
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[Ol\,e TO 6<: E'fftRrr.·
< ~ -9.l-~B '( C~T"Y PURCf-'.AS:~<G
iNAMEH') Cmmty of Santa Cla-ta ~_ _ ____ . 1'"I_SQ.~j_AL_~~.:.::)'i~~..IlU-_______ _ _
(AQORESSj _11 25 TeehIJoJOD' Orjye ~CIT'V) 2~ __ JQ}...e _111;'1 ~5JlO _______ IF'!-KlNEI 408/.141-5459
(H.EREl~R F1(FE.RAtC TO,l.S CONTR.oI\CTOR) IN CONSIC'ERAHOI"I OF THE::R MUTUAl.. COVfNANTS. T"E pp, ,Hi': S HE:>1'::':0 AGRE::,I,S ;:CtLCWS
,. CONTRACTOR SHAll PROVIDE: OR FURNISH WE: FOlLOW'NC SPE':IrLE"D SF.'MCES ... .NCHOR IAATt:RIA;.S SPECIf'I"J"N EX.HJBIT ___ _
ATTACHED HEREiO ~ INCORPOF'.A 1 e:O I-l.ERE:.IN S'f nilS REfE ;:!(".ICE
Services of social worker.
Funds for this contract are contingent upon approval by City Council for FY 1993-94.
• EXHIBIlS i"'!E !'"QU.OVtIItvO ATtACHED EXH18ITS HE:1'Ii:'Bv ,-,,,e MAOE ""'AT Cd;-TH'-S AGREE'-IE ... 7
EAhibit "A" -Scone of Services.
Exhibit "B" -Amo~.t and ~Iethod of Comper:,Sation by City to Contractor.
E..'1thibit "en -Contract l!udget S'.lm:llary
• TE RMS ThE SER'VICES mOOA MA7ERU'.!.S F U~.1IIISf'ED UNOER T~IS .... GAE '::~i:.1, 1 ~"Ll COMr..AE:."+CE 0'. _n DC!nQ.1:>-. .eJ: b 1993
AM) ~Ai..l BE COMPl£TE:O a<:K*iE '1ept emb"~IL.-_l-,Slj~(''--___ _
• COMPENSA T10N FOR T"E FUu. FmFORMANCe= Oi'" THLS ~_GREE~lENT n CfTYSfiAil !"AI'CON1'FlACTOFL $30.739 (representing City's share. 32% of costs) as pel"
Exhibit "B"
Q COMfP.A.C10RSHAlLP"VCrN.
• PAYMENT RECORD [DEPI.RTMBfl LISf ~EVF~SIDE:
• CITY ACCOUNT NUMBER: --..... ---~COO, 7065Q 3199
ilP~~_:i:.:..,. "'HA5:-/oiO DO.uF:AlAQUi'Jr ~
L ..... __ _ ________ -+ .PO, 739. o,,6'-~-_-_-_-_---+
_____ Li__________ '
• GENERAL TERMS AND CONDITIONS ARE INCLUDED ON BOTH ~DESo; THIS c:.ccUMEN'
i~IS AGREEMENT SHAll SECJM\.' [HECiWIi. 'JPQN ns i\..PPROVA.l A:'iO (XECU"7iQH ~'f CIT'!, IN WITNESS-TIo\~PtOi. T\1~ -P~A~'1't:5 r;,~IJ~ ~':(::C-\Jit!J TI'\IS
AGR~"fMCNT THf DAY. MONn-'~ A .... D YEAR FIRST WR!T"'"'EI( ABOVE
HOLD HAIIML!SS: CQ.IflRAC raR 3QIles 10 ,n.:jerr.n!fy, ~clp.n~ ~nd Mio!l, 'ur~=ess C!T'( it. 0'" ,t:!lI"":: .a~cn[S, a.'1d ~-~'~' .. ~~~ f110m a.O'i ~n~ III ::l~~.a~cs c~ .. ;~: or "0 Mty (lj
arry !1;I1;.J1l'. ~c!u!lmc wrOOgl~1 dHt~ i:.1u$!'d ty 0; J;'Sln~ Ou: Go! :X':-riR;l,Ci:JP:S, 'I; ~I",!r~. "Q~ri~ C~ ~:""1 .. IC'!t~~ n~:!1l~-i JC~S e,r~rs :. ~~.;~s :ns ~r \\':!.:~:
rr~SCI:'r::~uc:t Oi" dlnduct ler wtlC!1 the I.o':'t Hrlril'$e~ ~1'I~t 1:..10 :I't'.! Dr. cO NT" ;:'Ci:...''': In tJip ~~:1~~I1'~"c: !Jr id·1 ~re :.J ~~-:~'"T' :",5 "~'e~m~~~ ~:, core: ':'C-:=,
HfTiAc I.e RaMENT, ThIS ¥,lreeme:n aruu~I.!,Jlol5cjl.r~ c'nd 'i,'O ~~ C~ '''e ~·':t'V h~'"'"' .~~,~~~~: It.e en11'e iQ :~c~e'" :~"'e<!n ::-E p~r:,~:; ,,"'1[-, ,~~:~~ :C t"~ ~~rc~<.se
aml5i.le at ttle eClUl~r'roe1l1 n--,alen.ais (Jr s'i~~lir.:)r !l~~"'ent la. ;<r:'ce~ wm,en ;11ii,' be tI'le $u~je~ cllh:~ ~Jntrac: !I!I ~"C'r a~ree;r.en;<;, r~~'<~!~~:'C~s $1al~r":1er;lS
"I!901iaboo~ l.r,d urw:lertak~~s whut;~r ':l'il ~r .... ntl~~ .ire su~er~;:ed ~er!b,'
DEP'T. _nFn);fe{&dm:in.
P.O. BDX 1;:)25C
PALO ALTO, CA ~'3
Tete-phone {415) 3]~-2)J.~
Approved '15 to
CON1RAC1CR
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S-:)r'::~AL S:-GL:R'-:l'
{]A: ;:< S ~UMeE.R
• INVOICING SEND AU. INVOICES 10 THE orv, A.nl'; PROJECT MANN ... EFI
form and 1 egali ty:
• CITY OF PALO ALTO APPROVALS: ~~ouTE .FOA SIG,N,e..',JR£S,I,CCORl)ING,TO NUMBl:=-S IN APPRO'.',!,'-oc;-XES "'=!.C· .... ~
• " EXHIBIT tlA"
ScOrf; __ OF SERVICES
RESPONSIBILITIES OF THE PEPART!-tENTnOF SOCIAL SERVrCES:
1.. Recruit and identify candidates from its current staff or
trained and experienced Emergency Response Program child
welfare social workers, one of ~hom ~ill be selecte~ by the
police dep~rtment.
2~ Pay a salary in 1:lIccordance 'With the current County salary
ord.inance, provide all required \IIorxers' compensativn
inslJr-ance and provide other standard beneti ts of e:mp!oy'ment to
social 'Wcrke, assigned to work at the police department and
said social Wot'Ker shall provide th:3 services set forth
herein.
3. Provide professional social vork supervision to the assigned
social worker.
4.. Designate a st3fr person to serve as liaison between the
Department of Social Services and th~ police department.
RESPONS1.BIl.t:lTIES OF THE SOC.lAk. ~'ORKER
1. Counsel youths and parents.
2. Handle all Emergency Response cases of ~al0 Alto residents
referred through the police department and/or the child abuse
neglect center.
J. Conduct assessments and develop service plans for children and
their parents~
4.. Accompany investigating officers to initial interviews in
child abuse cases whenever possible~
5. Work in Ci team relationship with investigating officers to
p~ovide social services based assessment and intervention in
the investigation within the time and other regulatory limits
specified in Division 30 132 of the social services
requlations.
6. Maintain open lines of conrrnunications with all divisions of
the police department.
7. Provide resources and referrals to ~chools and the cOJll1nunity
regarding adolescent services.
8.. Develop and locate community resources for field officers.
9. Assist youth services officers in the investigation of child
abuse and neglect cases.
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Exhibit MAli
Page Two
10. Conduct training sessions for personnel of the police
department covering, at a minimum, the follo~ing 5ubjects~
a. recognizing signs of child abuse and neglect:
b. basic principles of arier counseling of children and
families;
c. community resources servicing fawilies and childrenj
d. the Child Abuse Reporting Law.
Such training will be prov] ded upon request of the police
department as a result of mutual agreement betveen appropriate
police department personnel and the social worker as
inforJr,ation and training needs emerge.
11. Participate in reqular meetings ~ith youth services officers,
school resource office~s, sexual assault investigator~
probation of£icers, school officials and athers~
12. Keep the coordinator and/or the supervisor
Investigative Services Division apprised of work
adjusting work hours vhen necessary to permit
required outside of regular work hours~
of the
schedule,
activity
13. Maintain written case files in full compliance 'With state
regulations regarding security of such records and
confidentiality of their contents (see Appendix B)~
14 ~ Provide monthly reports to the supervisor of Investiqative
Services Division and the Department of Social Services that
include llurobers of new referrals, caselaad information, and a
brief narrative of activities.
15. Provide case l1l.;.nagernent services to children and familie5
awaiting dependent investig~tion or the development of
voluntary service agr3ements in accordance with Division 30 -
170 Department of social services Regulations~
RESPONSIBILITIES. OF' TII~In'-:
1. Provide office space, telephone and ans~erinq service, ~ail
service and basic office equipment for the use of the social
'Worker~
2. Designate a staff person or person to provide on-site support
for the social worker and to act as a liaison between the
police department and the Department of Social Services.
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Exhibit "A"
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J. Develop and implement ~ procedure for referral ot appropriate
child abuse and neglect cases to social w?rker~
4. Establish a realistic an.tj attainable object.i .. ,e tor successful
at~ainment of optimum job performance for the assigned social
worker within the terms of this agreement.
5. Accept Oepartment of Social Services policies regarding sick
leave, vacation. and after-hours work.
6. Allow scci~l worker to participate in ~eekly conferences and
periodic unit meetings and training as directed by the
Emergency Response. Program supervisor at the Department of
social services, such participation to occur during regular
working hours on a scheduled basis.
7. Establish a screening panel to select a Social worker from
candidates propos€d by ths Department of Social Services to
fill the position at the police department.
JOINT RESPONSIlHLITIES OF THE PALO ALTO POI,ICE DEPARTMENT AND THE
~"'SJ..AAA COUNTY DEPARTME;!'<T OF SOCIAL SERV~:
1. Develop procedures for referring children and families who are
residents of Palo Alto to the assigned socia~ ~orker.
2. Develop procedures for providing case outcome and evaluation
data to both agencies and to manda't.ed referral s.ources, while
ensurinq conridentiality of families s~rved.
3. Enable the assigned social Yorker to establish and maintain
written records, in accordance with current state Child
Welfare Services requ] ations, as contained in Division )0,
California Department of Social Services standards Manual.
4. Develop methods and criteria for evaluation of the emplo~'ment
of the social worker at the police department.
5~ Develop procedures to assure responsibilities for cross
reporting as required by law are met.
EXHIBIT "B"
AMOUNT AND METHOD_OF COMPENSATION
EY CITY TO CONTP~CTOR
For the full performance of the ser-vices described her-ein by
CONTRACTOR, City shall pay CONTRACTOR a total sum not to exceed
thirty tnousand seven hundred thirty-nine dollars ($30,739),
payable quarterly lJ.pon submission by CONTRACTOR of its itemized
billings in triplicate.
Attachment
CONTRACT SUDG~ SUMMARY
DATE: August 24, 1993
NAME OF AGENCY: CIty of Paio Alto Po~ce Departr'l'\E!nl
FOR PERfOD: October " 1993
PERSONNEL COSTS
Une Item
Social Wooer Salary &. Fringe
Clerical Support
AdministratNe Support
Sub Total
FuJI-nme Cos~s
$5<l,D26
6,274
13,533
$77,833
NON~PERSONNEL COSTS
Une Item
Nor. Salary Overhead Costs
Oth~r Operating Costs
Sub Total
TOTALS
FLlNETIM
_I
Total Personner Costs~
Total Non-Personnel Costs"
Total 8udget:
Total Reimbursement to
Santa Clara Cc1Jnty Social
Services Agency:
Full.-Time Cos!s
$15.891
2,334
$18,225
$96,058
$77,833
$18,225
$96,056
$30,739
Ccocal Share)
Exr.ibit. c
Social SeNiees Agency
ENDING: Se-ptember 30, 1994
Local Share
$18,568
2,008
4,331
$24,901
Local Share
SS,065
747
$5,8.32
$30,739