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September 16, 199J
THE HONORABLE CiTY COL~CIL
PALO ALTO, CALIFORNIA
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10
rrccess for Beleetio.n of Council prio_rities -SUPlliI!Jmental
Ipforaation
Members of the council:
The policy and Services cOIllJ1l.ittee .at its August 3 meeting reviewed
the proposal for ~odifyinq the Council p~iority-settinq process~
The Committee recommended approval with certain changes that would
further streamline the process and assure coordination ..... ith th-a
development of the buaget~
The Committee agreed that the process used in prior years should be
abbreviated so that the priorities ..... ould be set in September every
other year. This would facilitate input to the Finance committee
before final budget guidelines are prepared, yet not create
confusion in the public's mind as to which fiscal year's priorities
are beinq tormulated.
The Committ~e indicated ~illinqness to try conducting the process
with one Council study session instead of bro. Council Members
would individually subm.it their suggestions for priorities to staff
who would compile them along with the public input. All the
su.bm.issions would be assembled, ranked independ.ently by the council
Members, and the product of that effort would be the basis for one
study session at 'Which consensus on the priorities 'Wculd be
reached.
If Council approves the pro-cess rt:!commended .by the Policy and
Services Committee, staff Pelieves it is feasible to implement it
tor the preparation of the fiscal year 1994-95 budget. Followinq
is a proposed sequence for the elements of the process. The dates
in parentheses refer to this year and may be adjusted when the
1995-91 budget preparation occurs.
1. Request to Council Members for written submittal of inoividual
suggestions for council priorities (SeptemDer).
2. Preliminary budget guidelines are discussed by Finance
committee (September)~
CMR:500:93
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•
3. solicitation of suggestions from the publi.c.
press, packet notices, mailings to conrmunity
(September-OctoberJ •
through the
groups, etc.
4. co:znpi lat ion of
Metllbers l along
(OCtober).
all suggestions is. distributed to Council
~lth staff commentary and score sheet
5. Study session is held at which Council reviews the tabulation
of Member-s' indi,,-idual prioriti.z ing and proceeds to establish
consensus on the Council priorities (early November).
6. Council priorities are formally approved at a regular Council
meeting (~id-Ncve~ber).
1. Final budget guidelines a~e recommended by Finance committee
(late November).
8. Council adopts budget 9uidelines (December-January).
Res~ectfully submitted,
I/r.''' . 7J;;I;~ ~~ ROOf,;;--"
Assistant
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Related om:
C!{R:500:93
City Managar
CMR: 06: 93. 7/29/93